EFTPS for Payroll CS and the Payroll Compliance module
Contents
1. the tax deposits are from the taxpayer s account If you are using ACH Debits and select Y from the drop down list EFTPS will originate an ACH Debit pre notification against the taxpayer s bank account to verify that the RTN and bank account numbers entered are correct When you receive the pre note transaction through ACH you are expected to verify that the information is correct and send a Notification of Change NOC to EFTPS if any corrections should be made File sequence EFTPS enrollment records created with the same file sequence numbers on the same day will be merged into a single enrollment file each with a unique Enrollment Number as specified by EFTPS In other words if you want more than one client s enrollment information exported into the same file on the same day you need to use the same sequence number otherwise CSA will create separate files Transmission Software Choose the appropriate EFTPS Batch Filer software EFTBF Batch Filer or BatchFilerPC32 EFTPS Batch Provider 3 Click the Create button to create the enrollment file 4 Verify or modify the batch file location by clicking the File Maintenance button The default location for EFTPS files is C WINCSI CSASys EFTPS where C represents the letter of your hard drive or network drive Please make note of this location so you can find it easily when importing the file into your 8 EFTPS for Payroll CS and the Payroll Compliance module Creating th2. This should be at least one day prior to the tax due date and must be greater than the system date EFTPS for Payroll CS and the Payroll Compliance module Creating an EFTPS Payment file Total payment amount Enter the appropriate amount for the tax type currently selected in the Tax Type Code field If 941 944 or 940 is selected as the tax type code this field automatically displays an amount based on information specified in the Ranges to include fields FICA Social Security If 941 or 944 is selected as the tax type code information for this field can be retrieved automatically See Ranges to include above If any other tax type code is selected this field is not available FICA Medicare If 941 or 944 is selected as the tax type code information for this field can be retrieved automatically See Ranges to include above If any other tax type code is selected this field is not available Federal withholding If 941 or 944 is selected as the tax type code information for this field can be retrieved automatically See Ranges to include above If any other tax type code is selected this field is not available File sequence EFTPS payment records created with the same file sequence numbers on the same day will be merged into a single payment file each with a unique Payment Reference Number as specified by EFTPS In other words if you want more than one client s deposit information exported into the
3. iaeiae 11 Importing and transmitting for EFTBF Batch Filer 00 0 ce eeceeceecceeeceeeceteeeeeeeeeeeeeeeees 12 Importing and transmitting for BatchFilerPC32 0 cceseeeeccsceeeceseeeeeseeeeeeeeseeaeeseeneeeees 12 Recommended method ceescecesccesseeceseeesneeceseesece csseeesceecaececeeceaeeeeneecnaeeeeeeees 13 Alternate method rererere e EEEE EEEE E EE EEEE E 13 Creating an EFTPS Payment file cssessccceesecssereessecseeneenseees 15 Proced f vuaceinn nia enen N E E E ete tastio name O eens 15 Creating automatic GL transactions or vendor checks 19 EFTPS file maintenance ssssssesssesesssnsnsesnsnsesesnsensnensnsnnnens 21 Opening the File Maintenance dialog oo eee eeceecesecsseceee cee caeeeeeeeaeeeeeeeeeeeeseeeeeeeeaeens 21 Deleting leS ieren va nevuasansheupavnravnid ea EEE A OERE 22 Specifying a new file location esessseseesissesrstsesirersssssstsistrsrstssrsestetrsrstsstsettetesrseerereseereses 22 Deleting specific records within EFTPS payment files eceeceecesceeeceeeeeeeteeeeeneeeees 22 Troubleshooting tips ssscsesseessnssssnsessesnsesessnensesnessesnensenans 23 EFTPS for Payroll CS and the Payroll Compliance module iii Contents EFTPS for Payroll CS and the Payroll Compliance module Getting started with EFTPS What is EFTPS Electronic Federal Tax Payment System EFTPS offers you the convenience of making clients federal tax pay
4. requested by calling EFTPS Customer Service at 1 800 555 4477 If the Batch Filer is not the actual taxpayer which is typically the case they are considered a Reporting Agent A Reporting Agent is an accounting service bank or other entity authorized to perform any of the following on behalf of a taxpayer Prepare and electronically file Form 940 Form 941 944 or Form 945 Make federal tax deposit payments and submit information electronically for the taxes deposited and reported on Forms 940 941 944 945 and other returns As the Batch Filer you must receive the taxpayer s authorization using IRS Reporting Agent Authorization Form 8655 before submitting their enrollment to EFTPS You are required to send Form 8655 to the IRS for every enrollment you submit For copies of Form 8655 contact the IRS or request Form 8655 online at irs gov For legal representatives Power of Attorney Form 2848 is required After registering a welcome packet and a master PIN letter will be mailed to the address on file with the IRS for the batch provider with further instructions for completing the registration process EFTPS for Payroll CS and the Payroll Compliance module Creating the EFTPS Enrollment file Each taxpayer must be enrolled and linked to a particular Batch Filer before a tax deposit can be processed If a taxpayer changes from one Batch Filer to another a new enrollment must be submitted You can use CSA to create the enrollment fi
5. same payment file on the same day you need to use the same sequence number Otherwise CSA will create separate files Transmission Software Choose the appropriate Electronic Federal Tax Payment System EFTPS Batch Filer software EFTBF Batch Filer or BatchFilerPC32 EFTPS Batch Provider 3 Click the Create button to create the Payment file and save it to the selected file location 4 Verify or modify the batch file location by clicking the File Maintenance button The default location for EFTPS files is C WINCSI CSASys EFTPS where C represents the letter of your hard drive or network drive 5 Open your EFTPS transmission software and import the EFTPS payment file by following the instructions in the Importing and transmitting Enrollment and Payment files chapter beginning on page 11 EFTPS for Payroll CS and the Payroll Compliance module 17 Creating an EFTPS Payment file 18 EFTPS for Payroll CS and the Payroll Compliance module Creating automatic GL transactions or vendor checks Using the Check Record tab you can automatically create a GL transaction or handwritten vendor check when a batch filer payment file is created When you click the Create button on the Payment tab a general ledger entry or a handwritten vendor check will be created based on the information provided in this tab and the tax type amounts shown in the Payment tab 1 Choose Utilities EFTPS Batch Filer Export and click the Check Record ta
6. setting Important If you enter C ACH Credit and press either the TAB or the ENTER key the remaining fields in this dialog except File Sequence are disabled and you can write the enrollment record to the batch file at that time Primary input method This field displays the transmittal method to be used for the payment Enter the code for the appropriate input method or select it from the F4 drop down list You would normally select B Batch e B Batch The Batch selection indicates that the EFTPS Batch Filer software will be used Batch Filer software offers rapid electronic client enrollment the ability to import both enrollment and payment records eliminating the need to manually enter the information into a software form the ability to receive payment responses electronically and the ability to send up to 750 payments in one transmission 6 EFTPS for Payroll CS and the Payroll Compliance module Creating the EFTPS Enrollment file e P PC The PC selection indicates that the EFTPS PC software will be used EFTPS PC software is mainly geared toward filers who enter the payment information manually into the program each time Unlike the Batch Filer software the standard EFTPS software does not contain any electronic enrollment features and it allows a smaller number of files to be sent in a transmission Note The PC software EFTPS32 does have an import function but the format is incompatible with the Batch File
7. taxpayer is enrolled Country code Enter the client s two character ISO country code United States US Canada CA State code Enter the client s two character state postal code or select it from the F4 drop down list Zip code Enter the client s five or nine digit zip code or select it from the F4 drop down list of previously entered zip codes in this custom fieldview Remittance method The remittance method determines how money is transferred electronically through the Automated Clearing House ACH network An ACH Credit transaction is one in which the taxpayer through their own financial institution originates a transaction instructing their bank to transfer funds to the Treasury s bank account for the amount of a tax payment Using ACH Credit the payer controls the initiation and timing of payments and the date that funds are debited and typically pays the fees charged by their financial institution for any setup and transaction costs For ACH Credits the taxpayer is responsible for e ensuring their tax payments are delivered into the appropriate bank account by the payment due date Any delays will result in a penalty being assessed to the taxpayer You must check with the financial institution to determine when you should originate your payment so that it will settle into the Treasury s bank account on time e working with their financial institution to obtain verification that funds were transferr
8. Electronic Federal Tax Payment System EFTPS Payroll CS and the Payroll Compliance module CS Professional Suite Accounting Products version 2007 x x CS Professional Suite ie A Accounting Products CS Support 800 968 0600 ORSON CS Sales 800 968 8900 jja CS Thomson com Go Thomson com TAX amp ACCOUNTING TL 17024 04 05 07 Copyright Information Text copyright 1998 2007 by Thomson Tax amp Accounting All rights reserved Video display images copyright 1998 2007 by Thomson Tax amp Accounting All rights reserved Thomson Tax amp Accounting hereby grants licensee of CS Professional Suite software the right to reprint this document solely for their internal use Trademark Information The trademarks used herein are trademarks and registered trademarks used under license All other brand and product names mentioned in this guide are trademarks or registered trademarks of their respective holders Contents Creating the EFTPS Enrollment file c sccsseeeeeeeeeeeeeeseeeeees 3 PTO CSU Me emia n casts ces ence treata A a 4 Importing and transmitting Enrollment and Payment files 11 Importing and transmitting for EFTPS Batch Provider software 11 Importing enrollment ceeeceesscesscecsseceeccecssecesseecssecesceecsscesceecsucesecteceeeeaeecseeeenees 11 Importing payments iossc cscs sassccscous csscesece ces ctesescaensees ecesuseccoestdsceecb es ead cdasvdcdcane
9. Name field EFTPS for Payroll CS and the Payroll Compliance module
10. atically retrieve the appropriate amounts for the Total Payment Amount for either 941 944 or 940 and the FICA Social Security FICA Medicare and Federal Withholding fields for 941 944 specify the date or check number ranges to include and then click the Retrieve 941 944 or the Retrieve 940 button The 941 944 or 940 calculations are based on payroll checks falling within the specified range Batch Filer ID This field automatically displays the ID you entered on the Enrollment tab Master Inquiry PIN This field automatically displays the PIN you entered on the Enrollment tab File date Enter the transmittal date for this EFTPS payment using the MMDDYY format Defaults to the system date Taxpayer TIN This field automatically displays the TIN you entered on the Enrollment tab Taxpayer PIN This four digit number is assigned when your enrollment file is approved by EFTPS Taxpayer type This field is not editable and displays Business as the taxpayer type Tax type code Choose the payroll tax type by selecting it from the F4 drop down list If 941 944 or 940 is selected as the tax type code the program will calculate the total payment amount See Ranges to include above Tax period Specify the appropriate payroll tax period ending date using the MMDDYY format Settlement date Specify the appropriate settlement date using the MMDDYY format This is the date on which the funds are to be taken from the account
11. b EFTPS Batch Filer Export Enrollment Payment Check Record Automatic check creation C Enable automatic check creation Tax Type GA account Vendor 940 225 Bank of Ameri 941 944 Bank of Ameri n 941 944 FICA SS 220 Check Ref Number 999999 941 944 FICA MED 220 941 944 Fed VWH 221 Checkbook Primary Account v File Maintenance 2 Inthe Checkbook field choose the appropriate checkbook from the drop down list to provide the correct credit GL account and or appropriate checkbook in which to enter the vendor check 3 Inthe Check Ref Number field enter the check number or reference number to be used for the resulting GL transaction or vendor check EFTPS for Payroll CS and the Payroll Compliance module 19 Creating automatic GL transactions or vendor checks 20 4 Mark the Enable automatic check creation checkbox to activate the other fields in the tab 5 Inthe Check Record grid pick a vendor and or a debit GL number for each appropriate tax type Note The separate components of a 941 944 payment may have different GL account numbers 6 Once all the pertinent information has been completed click the Payment tab and then click the Create button A GL transaction or handwritten vendor check is created based on the information you entered in the Check Record and Payment tabs Notes The date of the transaction is based on the Settlement date entered in the Payment tab and the standard descript
12. e EFTPS Enrollment file transmission software The File Maintenance screen is discussed further in the EFTPS file maintenance chapter beginning on page 21 5 Open your EFTPS Batch Filer software and import the EFTPS enrollment file s by following the instructions for importing and transmitting files that begin on page 11 EFTPS for Payroll CS and the Payroll Compliance module 9 Creating the EFTPS Enrollment file 10 EFTPS for Payroll CS and the Payroll Compliance module Importing and transmitting Enrollment and Payment files You can import and transmit enrollment and payment files via EFTPS Batch Provider software EFTBF Batch Filer or BatchFilerPC32 Importing and transmitting for EFTPS Batch Provider software We recommend you load the EFTPS Batch Provider software program to your local drive When you create the enrollment or payment file save it to the same local drive to which you loaded the EFTPS Batch Provider software The default location for EFTPS files is C WINCSI CSASys EFTPS where C represents the letter of your hard drive or network drive Importing enrollments 1 Inthe EFTPS Batch Provider software program click on the Enrollments tab The Send Enrollments sub tab will be active 2 Click the Import button on the Send Enrollments tab 3 Select the file you wish to import from the existing files on your computer typically contained in C WINCSI CSASys EFTPS where C represents the letter of your hard dr
13. e file and then click the Open button CSA names the file EMMDDY ENR or PAY where MM represents the month DD represents the day Y represents the last digit of the current year and represents the file sequence number 4 Choose File Send and then select either Enrollment or Payment to send the file For your convenience you can set the default directory that the batch filer program will use to open files From the menu choose Tools Options In the Default Directory field enter C WINCSICSASys EFTPS where C represents the drive on which the program is located Note EFTPS32 PC non Batch Filer software contains an import function under Administration Import Export with the option to either Import from comma delimited field file or Import from fixed field width file Neither of these options will work because they use a different format than the standard batch filer payment files You cannot use the PC software with CSA Alternate method 1 Using either Windows Explorer or My Computer browse to the EFTPS file 2 Rename the file replacing the pay or enr extension with txt 3 Inthe BatchFilerPC32 program choose File Send and then select either Enrollment or Payment 4 Browse to the file and select it 5 Click the Import button 6 After the file has been imported click the Send button EFTPS for Payroll CS and the Payroll Compliance module 13 Importing and transmitting Enrollment and Payment file
14. ed from their account to the government account EFTPS EFTPS for Payroll CS and the Payroll Compliance module 5 Creating the EFTPS Enrollment file does not provide an EFT Acknowledgment Number for ACH credits because they are originated through the taxpayer s financial institution An ACH Debit transaction is the converse of the ACH Credit The ACH Debit method allows you to transfer funds by giving the Treasury permission to electronically debit a bank account you control for the amount of your tax deposit The ACH Debit transaction is then initiated and posts against the taxpayer s bank account on the date specified by the taxpayer The government typically pays the cost of the ACH debit transaction The taxpayer is responsible for any fee their financial institution may charge for the actual transfer of funds For ACH debit the taxpayer is responsible for e reporting the tax payment at least 1 calendar day prior to tax due date e making sure they receive an EFT Acknowledgment Number from EFTPS and keeping a record of it e making sure sufficient funds are in their account to cover the tax payment If these criteria are met the taxpayer s liability is satisfied Any subsequent delays are not the taxpayer s responsibility Enter the appropriate remittance code or select one of the following options from the F4 drop down list e C ACH Credit e D ACH Debit You would normally select D ACH Debit which is the initial default
15. eld To have the program automatically retrieve the appropriate amounts for the Total payment amount FICA Social Security FICA Medicare and Federal withholding fields specify the date or check number ranges to include and then click the Retrieve 941 944 or the Retrieve 940 button The calculation is based on payroll checks falling within the specified date range I have 941 944 or 940 selected as my tax type and I have the correct date range yet no amounts are retrieved Amounts are retrieved only if They were entered through Payroll Check Entry and The check status is either Printed or Handwritten The program will not retrieve unprinted check amounts nor payroll information that was converted or entered directly into Earnings History My client used EFTPS before I took them on Do they need to enroll again Yes Taxpayers changing from one batch filer to another will need to submit a new EFTPS enrollment EFTPS for Payroll CS and the Payroll Compliance module 23 Troubleshooting tips 24 I can t get my payment file to import into the BatchFilePC32 software When you click File Send the program looks only for files with the txt extension CSA creates the file with a pay extension See the instructions for changing the file extension and importing the payment file for BatchFilePC32 in the section that begins on page 12 If you know the name of the file you can browse to the correct location and type it into the File
16. he Enrollment tab of the EFTPS Batch Filer Export dialog enter the following data for the open client Batch filer ID Enter the nine digit Batch Filer number provided to you by the IRS when you registered as a Batch Filer using Form 12252 Your Batch Filer ID number identifies your firm and should be used regardless of which client is selected After you have completed this field for your first client the program completes it automatically for all subsequent clients Master inquiry PIN Enter the four digit Master inquiry PIN provided to you by the IRS when you registered as a Batch Filer Your Master Inquiry PIN identifies your firm and should be used regardless of which client is selected After you have completed this field for your first client the program completes it automatically for all subsequent clients File date Enter the transmittal date for this EFTPS enrollment using the MMDDYY format The field defaults to the current date EFTPS for Payroll CS and the Payroll Compliance module Creating the EFTPS Enrollment file Action code Enter the appropriate action code or select it from the following options available from the F4 drop down list e A Add This is the default selection e T Terminate Taxpayer name Taxpayer type Not editable Displays Business as the taxpayer type Taxpayer TIN Taxpayer PIN Not available unless the Action code is T Terminate The Taxpayer PIN is assigned by EFTPS once the
17. ion for the GL transaction is EFTPS Journal Entry If you recreate or delete the payment file you need to manually void or delete the automatically created transaction or check EFTPS for Payroll CS and the Payroll Compliance module EFTPS file maintenance You can use the EFTPS File Maintenance dialog to specify the storage location of EFTPS files on your hard drive or network drive to delete import files that have already been copied to the EFTPS software or to delete specific records within an EFTPS payment file File Maintenance Files available to select 2 Number highlighted 1 Files selected 0 File Type Date Sequence File Type Sequence ENROLLMENT 03 28 07 PAYMENT 03 28 07 Select Al gt gt Backup data EFTPS file location CAWINCSIACSASys EFTPS Change File Location Opening the File Maintenance dialog 1 Choose Utilities EFTPS Batch Filer Export 2 Inthe EFTPS Batch Filer Export dialog click the File Maintenance button EFTPS for Payroll CS and the Payroll Compliance module 21 EFTPS file maintenance Deleting files 1 In the File Maintenance dialog double click an EFTPS file in the left pane to move it to the right pane 2 Click the Delete button Specifying a new file location The default location for EFTPS files is C WINCSI CSASys EFTPS where C represents the letter of your hard drive or network drive You can have the dialog look for and save EFTPS files in a differen
18. it of the current year and represents the file sequence number 3 Inthe Import Enrollments Payments File dialog click the View button 4 Inthe Imported Enrollments Payments dialog click the Transmit button to initiate the transmission of enrollment forms and tax payments Note that the Transmit button is grayed out if there are errors in the file Note CSA only supports Batch Filer software You cannot import payment files created by CSA into the non Batch Filer PC software programs Importing and transmitting for BatchFilerPC32 In order to import and transmit files you must be using the Batch Filer version of the software BatchFilerPC32 Although the EFTPS32 PC program contains an import function it is not compatible with the batch filer payment files created by CSA EFTPS32 is the program you would generally use for transmitting 10 or fewer files However due to some compatibility issues between EFTPS32 and our software we recommend using the BatchFilerPC32 program no matter how many files you are transmitting 12 EFTPS for Payroll CS and the Payroll Compliance module Importing and transmitting Enrollment and Payment files Recommended method 1 Choose File Open File 2 Change the Files of Type field from txt to All 3 Browse to the folder containing the EFTPS files typically C WINCSI CSASys EFTPS where C represents the letter of your hard drive or network drive EFTPS file select the appropriat
19. ive or network drive 4 Click the Open button to import the file into your EFTPS Enrollments database where it is displayed on the Send Enrollments tab Importing payments 1 Inthe EFTPS Batch Provider Software program click the Payments tab The Send Payments sub tab will be active 2 Click the Import button in the Send Payments tab EFTPS for Payroll CS and the Payroll Compliance module 11 Importing and transmitting Enrollment and Payment files 3 Select the file you wish to import from the existing files on your computer typically contained in C WINCSI CSASys EFTPS where C represents the letter of your hard drive or network drive 4 Click the Open button to import the file into your EFTPS Payments database where it is displayed on the Send Payments tab Importing and transmitting for EFTBF Batch Filer We recommend you load the EFTBF Batch Filer program to your local drive When you create the enrollment or payment file save it to the same local drive to which you loaded the EFTBF program The default location for EFTPS files is C AWINCSIN CSASys EFTPS where C represents the letter of your hard drive or network drive 1 Choose Import Enrollments or Import Payments as appropriate 2 Change the Files of Type field to All browse to and select the file to import and then click OK CSA names the file EMMDDY ENR or PAY where MM represents the month DD represents the day Y represents the last dig
20. le which is then transmitted to EFTPS using your Batch Filer software The enrollment file contains basic information about the taxpayer determines the method of payment to the Treasury and verifies the bank information to be used when paying by EFTPS According to batch filer regulations enrolling a taxpayer into the EFTPS system requires that your client sign a Form 8655 To indicate that this form has been submitted to the IRS the notation 8655 must be entered in the Signature Equivalent field of the Enrollment file Because CSA does this automatically when you submit an enrollment file you should take steps to be in compliance with this requirement Use the following procedure to create an EFTPS enrollment file EFTPS for Payroll CS and the Payroll Compliance module 3 Creating the EFTPS Enrollment file Procedure 1 Choose Utilities EFTPS Batch Filer Export EFTPS Batch Filer Export Enrollment Payment Check Record Enrollment Information Batch filer ID State code Master inquiry PIN Zip code wj Transmission Software File date Remit thod D File date emittance metho D EFTBF Batch Filer Action code Primary input method B BatchFilerPC32 or EFTPS Batch Taxpayer name Master account flag Provider Taxpayer type Routing transit j Taxpayer TIN Account Taxpayer PIN File seguence Country code Account type Prenote account File Maintenance 2 Int
21. ments electronically 24 hours a day and 7 days a week EFTPS allows tax payments to move electronically from the taxpayer s bank account to the federal government s account The taxpayer s records with the IRS are automatically updated for each such payment To participate in the Batch Filer program you will need to do the following 1 Register as a filer 2 Obtain an authorization from each taxpayer for whom you will be submitting enrollments and making federal tax deposits 3 Enroll each of those taxpayers with the appropriate financial agent Those expecting to participate in the EFTPS Batch Filer program are strongly encouraged to read the Department of Treasury documents entitled Batch Provider Software Quick Start Guide and Batch Provider Software User s Manual which can be downloaded from the EFTPS website or requested by calling EFTPS customer service see the Downloading the transmission software and registering for EFTPS section beginning on page 2 for contact information EFTPS for Payroll CS and the Payroll Compliance module Getting started with EFTPS Downloading the transmission software and registering for EFTPS The first step to getting started with EFTPS for batch providers is to download and install the EFTPS Batch Provider software and follow the instructions for registration on page 15 of the Batch Provider Software Users Manual The software and the manual can be downloaded from eftps gov or can be
22. r file format CSA does not support the use of PC Software EFTPS32 e V Voice The Voice selection indicates that the EFTPS call in system will be used It is available for any taxpayer or provider who wishes to make debit payments using the telephone Registration is not required for practitioners however taxpayers must be enrolled in EFTPS and they must have a Personal Identification Number PIN corresponding to their Taxpayer Identification Number TIN Master account flag This field determines whether the ACH Debit transaction initiated by the Treasury will be charged to the Batch Filer s bank account or the taxpayer s bank account This setting is not applicable if you specify the ACH credit method because the Treasury does not initiate the transaction you are responsible for instructing the appropriate financial institution to send payment from an account of your choice Enter the appropriate master account flag code or select it from the F4 drop down list e N use Taxpayer account e Y use Batch Filer account Routing transit number If the master account flag code is N use Taxpayer account and you are using ACH Debits enter the nine digit routing transit number for the taxpayer The Treasury needs to know the taxpayer s bank RTN in order to initiate an ACH Debit transaction to their bank account If the master account flag is set to use the Batch Filer account this information is not needed because the Treasury will ob
23. s 14 EFTPS for Payroll CS and the Payroll Compliance module Creating an EFTPS Payment file After you have successfully sent your enrollment file and received verification you are ready to create and transmit your EFTPS payment file Before beginning this procedure be sure to print and review your payroll reports by choosing File Print Reports to verify the payment amounts that are retrieved or entered are correct These are the amounts that will be used in the file to send to EFTPS Procedure 1 Choose Utilities EFTPS Batch Filer Export and click the Payment tab EFTPS Batch Filer Export Enrollment Payment Check Record Ranges to include Date o to Check Payment Information Batch filer ID P Tax type code Master inquiry PIN ms Tax period File date f Settlement date Taxpayer TIN Total payment amount Taxpayer PIN FICA Social Security Taxpayer type FICA Medicare Federal withholding File Maintenance EFTPS for Payroll CS and the Payroll Compliance module Transmission Software O EFTEF Batch Filer BatchFilerPC32 or EFTPS Batch Provider File sequence 1 15 Creating an EFTPS Payment file 16 2 Inthe Payment tab of the EFTPS Batch Filer Export enter the appropriate data for the open client Ranges to include The Ranges to include fields are accessible only if 941 944 or 940 is currently selected in the Tax Type Code field To have the program autom
24. t location by following these steps 1 Click the Change File Location button 2 Inthe Modify Location dialog browse for and highlight the new drive and or folder to which you want EFTPS files saved 3 Click the OK button If you choose to have a different storage location and have already created files in the default location you will need to manually move those files to the new location in order for the files to be viewed by the program Deleting specific records within EFTPS payment files 1 Inthe File Maintenance dialog double click a single payment record to move it to the Selected pane 2 Click the Edit File button 3 Inthe Delete Record s from File dialog highlight the file s and then click the Delete button 4 When prompted click the OK button 22 EFTPS for Payroll CS and the Payroll Compliance module Troubleshooting tips My transmission software says my file is in the wrong format or my numbers are importing incorrectly The file format used by EFTBF Batch Filer differs slightly from that used by BatchFilerPC32 The format of the file created is determined by the transmission software you select on the Enrollment or Payment tab If you choose the EFTBF Batch Filer option but transmit using BatchFilePC32 software your file will be in the wrong format The Ranges to include options are not available These fields are accessible only if 941 944 or 940 is currently selected in the Tax Type Code fi
25. tain the bank routing information from the Batch Filer s registration form Form 12252 Account number If the master account flag code is N use Taxpayer account and you are using ACH Debits enter the taxpayer s bank account number The Treasury needs to know the taxpayer s account number in order to initiate an ACH Debit transaction to their bank account If the master account flag is set to use the Batch Filer account this information is not needed because the EFTPS for Payroll CS and the Payroll Compliance module 7 Creating the EFTPS Enrollment file Treasury will obtain the bank account information from the Batch Filer s registration form Form 12252 Account type If the master account flag code is N use Taxpayer account enter the code for the account type or select it from the F4 drop down list e C Checking e S Savings Prenote account If the remittance method for this enrollment is D ACH Debit and the master account flag code is N use Taxpayer account enter the appropriate code to indicate whether you wish to prenote the account or select the code from the drop down list e N No Batch Filer assumes responsibility for accuracy If you select N from the drop down list and choose not to make a prenotification ACH debit the Filer assumes responsibility for the accuracy of the information including the RTN of the financial institution e Y Yes prenote the account We recommend you select this option if
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