PRC - Posting Amendments
Contents
1. Effective date Existing substantive details 6 12 04 11 2008 Rank RFF Post MRO1 Duty O1 Whole time shift Watch RE Rank type Retained Division 1 Pay rate RH Dd Cancel e Enter the Effected Date e Click onto the OK button As you can see the Undo Date button now has the date that the Temporary Duty ends Enter Posting amp Entitlement Details Effective date 04122008 4 Payroll related Undo Date 06 12 2008 Substantive Details e Click onto the OK button A dialog box may pop up saying the Posting may be Payroll Related if so you will need to add a Pay Type A This Post is Payroll Related Please Select a Pay Type g Click onto the OK button Pay type 4032 ac Acting Up Allowance 7 e Choose the Pay Type 4032 ac Acting Up Allowance a Additional Fap types BASIC BS Basic Salary e Click onto the OK button CA CA Call Out Attendance 0010 ECU Essential Car User ioj xj Help GIS Foring for ae T Diana test Find Next jack Payroll no Joiner Delete Search Permanent details Cumentdetals Odo o ii ies De ares Mets F Sa r pa Erari shift earl es Procedures EE RE Add Cost code 330g nea As you can see the Temporary Posting and Permanent Recruitment Effective fom 04 12 2008 i een eoa Posting has appeared in the Posting Amendment i ree window Remove Update Attached amp Posting amendments for D T M2. Payroll history Personal details Zone COM SAFETY Effective from 04 12 2006 Probations Qualifications This is an unprocessed additional substantive post It will become a substantive post when it is updated Revise remove or update it via posting amendments Salary history B Posting amendments for J Bloggs 04122006 NEW Joiner Appointed Light duties at HOMEOF HM Inspector of Fire Services A Printing preference box will appear highlighting e Screen e Name of printer e Document you want to amend e Ensure that the Posting Amendment line is selected from the available reports and press OK e Click OK Hide Add Retained Pay Lite Role based competency Revise Remove Update Attached a Print preferences Report dettinations Screen OPH Client gene ene Sickness summary Personal Attendance Statement Client 5 0FHT diane rc ligk T dia Pere ee eee Click on the Show button Show Notice that the Show button has changed to Hide and that the window has extended ne mc lwigk oes boc kd Click onto the J oiner Appointed Click on Print Printer Y Chent SOPHT diane me lwgkp Adobe POF Mel Chent SOPHT diane mc lwigkpH HP ean Printer MeO Mictas mice ChentSOPHT diane mc lwgkpF M ain Ofte HP Network Frinter Melz fice Document Image writer M HSamsung Colour L
3. Retained Duty Sy Retained Effective from 09 02 2007 Qualifications Regional Employee Details Religious Beliefs Retained Pay Lite Role Based Competency Salary History Scales of Issue Service History Sickness Hide Add u B Service History for J Bloggs Revise Stat Finish__ Days VC days PSN days BIS Qual Status Flex duty Rank Rank std Post PostName J Remove 01 08 2003 31 12 2003 EA Retained FF Ri a 01 01 2004 0401 2004 W Check 05 01 2004 31 01 2004 Ww 01 02 2004 02 03 2004 R Attached 03 03 2004 03 03 2004 Fi 01 05 2004 27 01 2005 09 02 2007 i teik Retained FF Retained FF 26 01 2005 Retained FF 27 01 2005 RFF02 Retained FF R Printing a Posting Amendment In order to process a Posting Amendment and create the new line of Service History it must be first printed and then updated to do this Jn the box on the right e Scroll down the list until you come to Posting of your window Amendments e Click onto Posting Amendments should be highlighted as shown below 10 Personnel record cards i Help GIS 15 x pane for Bloggs J Next Back erviceno J Jorg Delete Search Permanent details Current details z Print Create additional post Light duties Chief Fire Officer HOMEOF HM Inspector of Fire Services Chief Fire Offic C FO Pay reference
4. to Personnel Department Otherwise Please nole thal the following change i elbectve from U4 1E 2008 Acting in the rank of WATCH MARGE R from FIREFIGHTER RETAINED Temp change of posi to hiodiiad Duties fram Hotad Duties Penn change of dutta 01 Whobs tint shift fom Poetsindd Pin change in watch fo RE wath bom yer Giwa walch Change of peat Change of gosi Ooch to J30 from 310 Grange od pay hype fo SAL e Click onto the X in the top right hand corner SU eres Mocha Datt of bith 10 11 1366 Pisi names Oana test Dale of enrolment Service ma fre Address dddd ddd dd dddd ee re A dialog box will appear asking if the Print was successful Sialan Be Gediond Division 1 Hal F A O E wee Date SS P Was the printout successtul e Click onto the Update button A dialog box will appear asking if you want to update the Posting Amendment e Click onto the Yes button Another Dialog box appears letting you know that the A Update successfully completed Update was successful Personnel record card for D T McGovern 10 x Help GIS Postings for McGovern D T Diana test Eind Next Back Serviceno 7771 se sx Payroll no Joiner Delete Search Permanent details Current details Print Create addtional post Modified Duties Modified Duties FIREFIGHTER RETAINED ACT WATCH MANAGER Medical Records Hide Medical Referrals Add Next of Kin 1 BE Bedford Pay Refer
5. to update the Posing for it to take effect Bence re pg 6 Click onto Posting Amendments gt Click onto the Show button gt Highlight the Posting gt Click onto the Print button gt Click onto the OK button gt Click onto the OK button gt Click onto the X in the top right hand corner gt Click onto the Yes button gt Click onto the Update button gt Click onto the Yes button gt Click onto the OK button pg 6 Personnel record card for J JOINER22 E Help GIS Postings for JOINER22J James Serviceno JOINER22 Payroll no Permanent details Current details Ene Ten As you can see both Postings are FF Bedford Red New Rank H 2 AM Ampthill displayed on to the same person 01 Whole time shit Cost code x090 Effective from 01 12 2008 without having to create another Personnel Record Card PRC 10 x Find Next Back Joiner Delete Search Pay Reference Payroll History Personal Details Planning for New Procedures Posting amendments Probations Qualifications Recruitment Regional Employee Details x Hide Add S la x Find Next Back Joiner Delete Search Print Create additional post Hide Add Pay Reference Payroll History Personal Details Planning for New Procedures Posting amendments Probations Qualifications Recruitment Regional Employee Details gt BE Bedford 0
6. 1 Whole time shift RE Cost code 330 Effective from 02 12 2008 e Click onto each of the postings to see the PRC details change How to Delete Additional Post If you have two posts and need to delete one of the posts e Click onto the Delete button Delete e Click onto the post you want to Delete e Click onto Delete button DO NOT CLICK ON THE BUTTON AT THE BOTTOM OF THIS WINDOW AS IT WILL DELETE THE WHOLE RECORD FOR GOOD Another dialog box will appear asking you if you want to delete the whole record e Click on Cancel RjPersonnel record card for Crouch P Pay Reference Payroll History Personal Details Photo ID Planning for New Procedures Effective from 26 01 2005 Probations Qualifications Regional Employee Details x You have asked if you can delete Crouch P Deleting a person is the same as saying that Crouch P never existed ie all training records and other historical data relating to Crouch P will be lost ls this what you would like to do gt Alternatively if multiple positions are displayed c you also have the option to delete additional Yes would like to delete Peter Crouch substantive posts A person must always have at least one substantive post so if there is only one the positions list will not be displayed You have asked if you can delete Crouch P Deleting a person is the same as saying that Crouch P never existed ie
7. C days Remove P Oone PE l any 01 022005 28022005 2 FF123 TMP__ FF01 Check the data records 01032005 01032005 arse A FF123 TMP FFOT 01 032005 30 03 2008 AET i Attached 31 03 2008 oa e e Click onto the Attached button Attached A dialog box will appear showing the amount of Absences this person had while on that Post It will also show sicknesses etc Ix Attached records 2 x B Attached records Details 10 01 2008 to 10 01 2008 AvA 1410 2007 to 14 10 2007 26 04 2007 to 26 04 2007 24 01 2007 to 24 01 2007 27 04 2006 to 27 04 2006 23 02 2006 to 23 02 2006 22 02 2006 to 22 02 2006 08 02 2006 to 08 02 2006 Check Check Use the Check button to ensure that a person s Service History does not contain any errors This verifies that there are no gaps in Service History Fix Post Effective date 31 03 2008 Post code FF This dialog box will appear showing you the fix Post Location code HO Rank code FFI Zone code izi These are fixed permanent details you can t make any changes within this box it is for viewing purposes only Creating a Leaver Posting Amendment Select and highlight Posting Amendments from the sub menu options e Click the Add button Bea MEN Leaver E Joined fire service The Select an Amendment Type window will display providing the user n Re joined fire service with additional
8. Modified Dutee Attached a Promotions Enter Posting amp Entitlement Details Effective date 05122008 T Payroll related Undo Date Substantive Details Duty olWholetime shit sf Permanent Alterations eS a a If you have a person who has been promoted follow Pet JMWO3 ModiiedDutes Pemanen z C Pension manual tration Zone Lo Permanent z J Zero days Payrate Rwwa i00 Watch Manager A 100z ie Permanent ej Zero SVC days the exact procedure as above as shown Costeode 30 BEDFORD STATION 1s Permanent Flexible duy Pay type 05011 01 84 SAL Permanent I Break in service Additional 7 I Essential Car User Pay types au x Remove Contract Hrs 0 0000 Working Hrs 0 0000 of Working Hrs 0 0000 Review Date Notes B OK Cancel Personnel record card for D T McGovern Help GIS Postings for McGovern D T Diana test Find Next Back Serviceno 7771 Payroll no Joiner Delete Search ee gatal Current details Print Create additional post wie In the PRC the Permanent Details will change Add ae Regional Employee Details Religious Beliefs Retained Pay Lite Role Based Competency Salary History Scales of Issue A 1 BE Bedford 01 whole time shift RE Cost code 330 Effective from 05 12 2008 Service History Sickness A Sickness Interviews In Service History all change to po
9. Rank is more than one increment If this is so o Click onto the Yes button The Print letter window will appear Print letters E f you do want to Print the letter Posting Letter e Select a Printer e Change the Option to Print Otherwise o Tick the Process box and leave the option in View o Word will open then close A dialog box will appear asking if this letter is correct e Click onto the Yes button You should now be back at the PRC Help GIS Postings for McGovern D T Diana test Find Next Back 7771 wae Medical Records Hide Medical Referrals Next of Kin Pay Reference Payroll History il Personal Details Service no Payroll no Joiner Delete Search Pin Cede edna pot e Click onto the Show button Show Planning for New Procedures Posting amendments Modified Duties Missa i As you can see the details are in the Posting FIREFIGHTER RETAINED 1 BE Bedford Retained Revise Remove Amendment window Update Attached Ie a Effective from 28 11 2008 B Posting amendments for D T Mcgovern Date a Type 04 12 2008 ALT Acting in the rank of WATCH MANAGER from FIREFIGHTER RETAINED Temp change of To Activate the Temporary Post e Click onto the Posting as shown above e Click onto the Print button Report destinations Print The Print Preference window will appear ee Sea Sams
10. SOPHTLOGIC PRC Posting Amendments Build 2059 User Manual For more information E diane mcgovern sophtlogic com T 01473 255552 Table Content Postime AIMENCIMCIS ensia scatecnas satel aaa R E wadee nc deans setae dobamense 4 Chane me T OS CU TA 1 ANS UN a ata ne tse Sat canara E esata tae ce tase em ane eaten 4 PG UMM MO a E Sono cea ana sacer ane oanios oa saciseaneu sees arauaci E 4 To Activate he Temporary Post insscs cinsni carcncdera soni eav asin ccn task E a 6 Reve 10 EKSONI POSU srca A A N 9 To Check the Posting Amendment has been Success fileen e aE 11 PP ROMIOUMOUS oense a O R S AS 12 Attached TINE C OLS aerae enar N a a r A O 13 ROCK E E A EE EE EE E EET EEE E E E EA 13 FOPO a aa aa r r endear a 13 Creating a Leaver Postin Amend MENT sasssa a a E A 14 Rejoin a Perso serena hae R I a O cram bale ean A 15 The Additional Post Fanctonality s cserrsrenisieea e a a E 16 How to create anr Addmonal P OSU iesea aE AA AE S OT aS 16 Howto Delete Additonal POSC eneen a a a E easton eae 17 Re Joined a Person who was Accidentally Entered as a Leaver nnosssssooeresssssssoeerssssssseerrssssssseeeeressssseeeee 18 Print ea Posin Amendment a E cen weaasecsstngibeyaeee 20 Posting Amendments All changes to a person s Service History should be done within a Posting Amendment This keeps a historical record of every posting and change thereof for that person Changing a Posting Amendment Acting Up If you hav
11. all training records and other historical data relating to Crouch P will be lost ls this what you would like to do Alternatively if multiple positions are displayed you also have the option to delete additional substantive posts A person must always have at least one substantive post so if there is only one the positions list will not be displayed Yes would like to delete Crouch P MPersonnel record card for Crouch P loj x Help GIS Postings for Crouch Peter Find Next Back Service no 1236 Payroll no Joiner Delete Search The Additional Post has now disappeared and the e person is back to one Post Pap Reference Show Payroll History Personal Details adi Photo ID Planning for New Procedures Posting amendments Probations Qualifications Regional Employee Details J123RC RC Retained Station Retained Duty Sy Retained Effective from 26 01 2005 Fiz post Re J oined a Person who was Accidentally Entered as a Leaver If you have accidentally entered a person as a leaver when they are still active woops Not to worry follow the instruction below lox Help GIS Postings for Bloggs J Joh Find N Back oe oe Ea ne o e Find the person you need to amend Payroll no Joiner Delete Seach Permanent details Current details Print faeces Retained FF Retained Firefighter l e Click onto the Add button Acta otra Retai
12. aserdet Main Office Mel F kl 0C Page setup Rename 1 Parsona offeoer E Aecrpateon tuned 5 Suppor Services This is a preview of the default Post Amendment printout P communsconons secon 2 Perscnnentpecsonmet vererds ey ee Pianis note thal thee following change ia offeeinn inom P4 02 1999 inar Appoieied Taari al ALF ALF Samm Ger Dinter ol biriki 00 mh 1965 Fite namina Poel Danse af anrolmant O04 07 134 Bormion eo GREEN Addaia dighgdigdig FFH Fire Fighter Fanke ALO ALDI eta Sinton ALG You can also design your own template like the one shown below MEMORANDUM Fiam Te To close this window Pioase note that the following change m oftectra irom 04 17 2006 Jeane App Light duet a HOMEOF EH ipana of Fire Service Payroll Membr Cmt cost coda x m Mewat e Click onto the in the top right hand Prine Ee Drm Dinta VS lesbo daty alloenace poynble we O CO ow AC Cesestiql Cor Laor icenece poynhle ve O Mo E corner Lenam bii kii o H A Ae E z Tk The system will ask whether the print was successful You should now see a dialog box confirming that the print was successful Only if the user selects Yes at this point will the print be recorded allowing the posting to be updated e Click yes to close the box Was the printout successful Heo Yes
13. cgovern Type 04122008 ALT Perm change of rank to FIREFIGHTER RETAINED following acting rank of WATCH MANAL 06122008 ALT Perm change of rank to FIREFIGHTER RETAINED following acting rank of WATCH MANAM e To update the Postings a e Highlight the Posting e Click onto the Print button e Click onto the OK button e Click onto the OK button To see the step by step instructions to update e Click onto the X in the top right hand corner e Click onto the Yes button e Click onto the Update button e Click onto the Yes button e Click onto the OK button the Postings Pg 6 Personnel record card for D T McGovern Help GIS Postings for McGovern D T Diana test Find Serviceno 7771 Payroll no Joiner Permanent details Current details Print Modified Duties FIREFIGHTER RETAINED 1 BE Bedford Retained dul Personal Details Planning for New Procedures Next ack Delete Search Create additional post As you can see the Temporary tle Posting Details that appeared in Hide Add red have now disappeared and R Day Crewi Posting amendments the Posting has gone back to the Cost code 310 Probations Effective from 04 12 2008 Qualifications i epps original Posting Fiz post Posting Amendments have now been updated Regional Employee Details Religious Beliefs Retained Pay Lite f To Check the Posting Amendment has been Succ
14. e a Fire Fighter who is going to be Acting Up for more that 28 days you will need to do a Temporary Posing Amendment if it is less than 28 days you can set up the Acting Up within the Duty Rotas Book 3 Personnel record card for D T McGovern i i k fm x Help GIS Postings for McGovern D T Diana test Find Next Back F i nd the pe rson who you are Panino a ee Acting Up Permanent details Current details Print Create additional post J p Modified Duti odified Duties Hide e Click onto Posting Amendments FIREFIGHTER RETAINED 1 BE Bedford Retained Medical Records Medical Referrals h Add i Next of Kin e Click onto the Add button Pay Reference Payroll History Personal Details Planning for New Procedures Add ae Posting amendments Probations Effective from 28 11 2008 Fix post Select an amendment type An Amendment Type dialog box will appear Leaver e Click onto the Alter Posting Details Joined fire service Re joined fire service Enter Posting amp Entitlement Details Joined present brigade Effective date I Payroll related Undo Date est Substantive Details Location BE Bedford Permanent Cancel Rank RFF FIREFIGHTER RETAINED fatin gt Duty Retained o Permanent _ Alterations aS Coo oo Post MRO Modified Duties xh Temporary Pens
15. elp DILT DIRANK HO ORG a Postings for McGovern D Diane If a person has more than one Post the PRC will i 2 ii ae aooo u m E Ta ORGANISATION Organisation 1 HQ Suffolk Headquarters Day Duty Day Duty Zone Effective from 01 04 2008 display both of the Posts in a list against the Accidents Awards and Commendations Complaints Procedure Contact Details Contamination Dependants Documents and Images Employer Details x person s main details as shown below Each Post can have its own Service History Training Records Absence Sickness and other data How to create an Additional Post e Click onto Create Additional Post button oe C212 2000 Papell celabed Subslartnn Metade f A BE Beteed af Pomareni The Posing amp Entitlement Details window will appear OO ME E a pem U O Pamani wa Me 0 Poit en D Peron marian irahan e Enter the details of the New Post o E E eee Coo EE Paypa 01 A SAL Poemaren e 7 Esak n rena Pakleni x Add E Coserntal Ca Ues Once you have entered the Posting details k Bor oh onto wegh 00000 fel ivedingHre doi Reen Cate Nites ae eee j e Click onto the OK button ok Come As you can see the Additional Posting has been entered at JOINERS se the top of the screen and the details have changed Papil Mobo ree bom Wat TE ZUN loo Phew Procedures A e You need
16. ence Payroll History il 01 Whole time shift RE Personal Details As you can see the Temporary Posting has now been Planning for New Procedures Posting amendments amon z entered in the PRC in Red B Posting amendments for D T Mcgovern Revise Date Type Description o o oS Remove Cost code 330 Effective from 28 11 2008 Effective from 04 12 2008 Fiz post Attached Personnel record card for D T McGovern Help GIS Postings for Service no Payroll no McGovern D T Diana test 7771 Modified Duties ACT WATCH MANAGER Regional Employee Details Religious Beliefs Retained Pay Lite Role Based Competency Salary History Scales of Issue Cost code 330 Effective from 28 11 2008 i Effective from 04 12 2008 Sickness Sickness Interviews ma B Service History for D T Mcgovern T a EE A ETS CC K Post Name 2811 2008 03 12 2008 NEWA NO AFF PRM MAO1 Modified Dutie m 04 12 2008 3 ALT No fwM ACT Mw03 Modified Dutie W 4 b new one starts fy Duty Rota Book 05 12 2008 11 45 Location Month December Year 2008 Duty All Date 05 12 2008 F M 10 At 12 13 WM McGovenDT ES BE RE MODIFIE RFF McGovernD Ti P s BE R Day Crew 1415 16 1 io Find Next Back Joiner Delete Search Pin oa _ Modified Duties FIREFIGHTER RETAINED 1 BE Bedford 01 Whole time shi
17. essful On the Personnel Record Card PRC In the Sub option Click onto the Service History Click onto Show button Service History window will appear Personnel record card for D T McGovern ae Help GIS Postings for McGovern D T Diana test Find Nest Serviceno 7771 Payroll no Joiner Delete Permanent details Current details Modified Duties WATCH MANAGER Print Create additional post Salary history Scales of sue Service h Sickness Sickness interviews Sickness monitoring Skill profile Training records TUI Accounts o I P alas I Back Search As you can see Regional tail i 1 BE Bedford desde eh rai Details amp Hide 01 Whole time shift pracy oe He Add RE etained Pay Lite i Cost code 330 i ed oan le e The Temporary Posting has been Effective from 05 12 2008 Salary History Scales of Issue j closed Service History Sickness Sickness Interviews h Service History for D T Mcgovern Revise e The Original Posting has been Start Finish Days SVC days PSN days BIS Qual Status Flex duty Rank Rank std Post Post Name Remove 28 11 2008 03 12 2008 6 6 6 NEWA RFF PRM MAROT Modified Dutie ti t d 04122008 04122008 11 1 NEA ee Fy WM ACT _ Mw03__ Modified Dutie Check activate 04 12 2008 0412 2008 i if TACT NO WM ACT MWOs Modticd D utc MEEA 04 12 2008 1 1 1 ALT NO RFF PRM IMRO1
18. ft RE Hide Add Revise Remove a Attached 1BE Bedford Cost code au System type Al Duty system au Rota All Time 11 45 Post zone z J Sve zone an Surname T x e Click onto the Service History submenu option As you can see the Acting up position is showing in the Service History window as the Present Posting If you look in the Duty Rotas Book you will see were the last Posting ended and the Service Number MCGOVERN Revert to Existing Post Once the Person who was Acting Up or Temporary at a different Station etc is now to returning to their Original Post Rank Station Personnel record card for D T McGovern a i loj x Help GIS Postings for McGovern D T Diana test Find Next e Click onto the Add button Service no 771 E Payroll no Joiner Delete Search Permanent details Current details Print Create additional post Modified Duties Modified Duties Pay Reference Hide ACT WATCH MANAGER Payroll History Personal Details Add Planning for New Procedures Posting amendments Probations Qualifications Recruitment Regional Employee Details RE Cost code 330 Effective from 28 11 2008 e Click onto Alter Posting Effective from 04 12 2008 Details The postings window will appear with the current person s details As Shown Enter Posting amp Entit
19. ion manual alteration pe J Permanent TE Zero aye As you can see that the present details will Payrate FF Firefighter Competent _ Permanent I Zero SVC days Costeode 310 COMMUNITY FIRE SAFETY BEDFORD Permanent I Flexible duty appear in the Posting amp Entitlement Details Pay type 05011 BA sa o Permanent z I Break in service Additional m A Essential Car User Pay types An x Remove Contract Hrs 0 0000 Working Hrs 0 0000 of Working Hrs 0 0000 Review Date Notes re I OK Cancel Enter Posting amp Entitlement Details 04122008 T BE Bedford WM WATCH MANAGER 01 Whole time shift e Enter the Date the Acting Up will Permanent start x ermanent e Change the information for the Post Permanent Permanent ermanent M WO3 Modified Duties emporary Riwh 4 100 Watch Manager A 100 330 BEDFORD STATION 05011 01 BA SAL D ermanent a D D T 3 a a PELLETS ermanent BE Bedtord H WM WATCH MANAGER H 01Whole time shit ooo l Mw03 Modified Duties A Dll RWMEA T00 Watch Manager A 100 sd 330 BEDFORD STATION Ll ooneasa A Permanent ie Acting have Changed Temporary changed Rank J PAE J 1 Acting and Post Temporary KI Click onto the OK button 2K Canca A dialog box may appear asking you if the change in
20. l e Click OK Temporary posting 1 7 Main Office HP Network Printer O Frint e Click onto the Yes Personnel record card for J Bloggs Oj x Help GIS Postings for Bloggs J John Find Next Back Service no E e On the PRC click onto the show Payroll no Joiner Delete Search Permanent details Current details 5 x Print Create additional post Retained FF E b u tto n Retained Firefighter J123RC RC Retained Station Retained Duty Sy Retained Effective from 26 01 2005 Ordinary retirement G Fosting amendments for J Bloggs Date Type Description 09 02 2007 NEW Joiner Appointed Retained FF at J123RC AC Retained Station The red writing saying the This person has left this post has now disappeared and the person is now again active You can view all activities in the Service History sub option Pay Reference Payroll History Personal Details aa Photo ID Planning for New Procedures Posting amendments Probations Qualifications Regional Employee Details x Show Revise Remove j Now you need to Update your Posting Attached n ext pa g e ME tj Personnel record card for J Bloggs m Oj x Help GIS Postings for Bloggs J John Find Next Back Service no 1236 Payroll no Joiner Delete Search a Retained FF Retained Firefighter J123RAC AC Retained Station
21. lement Details E Effective date 04122008 Paproll related Undo Date A Substantive Details Location BE Bedtord 0 L Permanent z Rank WM WATCH MANAGER 0 fatina An Undo Date can be entered in order to revert this Pe otwholetie si Zf Pemanen E Atai ona Watch RE Permanent j 0 cee brought forward E Post MW03 Modified Duties z Tempora Lz I Pension manual alteration person back to their existing posting on a certain date Fa cal s Permanent Zero days Pay rate Rw Watch Manager A 100 Permanent Zero SV C days Costeade 330 BEDFORD STATION z Permanent I Flexible duty Pay type os011 01 BA SAL Permanent I Break in service This may be useful if a person is temporarily posted or Adios Oooo aad T Essen Car User ay types fai seconded for a set period z _Bemove Contract Hrs l 0 0000 Working Hrs 0 0000 of Working Hrs 0 0000 Review Date Notes F l Cancel e Enter the Date the Acting Up Temporary Duty started into the Effected Date box e Click onto the Undo Date button Undo date ee s If you put in the wrong date a dialog box will appear A The Undo Date must be Greater than the Start Date of the Temporary Posting Amendment e Click onto the OK button Here you would enter the date the Temporary posting ends and your original Posting Details will show Enter Undo Date Please enter the effective date for the undo
22. ned Effective from 26 01 2005 Select an amendment type Alter posting details Leaver Pay Reference Show Payroll History Personal Details ad Photo ID Planning for New Procedures Posting amendments Probations Qualifications Regional Employee Details x Ordinary retirement EE EEA fie ERIE e Click onto Re Joined Fire Service Joined present brigade em Cancel The information from the previous post should still be visible e Enter the date You can enter the same date as when the person was de activated nter Posting amp Entitlement Details i Effective date 09 02 2007 Undo date Sub Details Cancel ox Location RCE RC Retained Station _2 Permanent Rank RFF Retained Firefighter _2 Permanent Post RFF02 Retained F 00 s S a Permanent _ Alterations Zone Ff E Rec Duty Retained Duty System 2 YS Permanent Pension manual alteration Watch Retained 0 Permanent T Zero days Pay rate EZI Permanent Zero SVC days Cost code iI Flexible duty Pay type BASIC BS Basic Salary Ex Permanent E Break in service Additional Add Essential Car User Pay types xj Remove Contract Hrs 0 0000 working Hrs 0 0000 of Working Hrs 0 0000 Notes i Print letters a Template name Moof copies Printer F leaving_letter e Select one of the letters Iv Misave Cance
23. options as depicted below Joned present brigade Cancel e Click the Leaver button A dialog box will appear as shown y i enter the relevant leaving details Cancel ox e Enter the last working day erations Sr Pension days a manual alteration I 7 Zero days e Choose the reason for leaving Aea J Break in service T Essential Car User Reason for leaving e Click on the arrow e Add any notes e Click OK y As you can see the Leave information is now entered in the Posting Amendments Record window Revise Remove Attached amp Posting amendments for J Joiner2 Date ___ Type Description SSS y O 05 12 2008 Transfer out Don t forget you need to update the Posting Amendment pg 6 Mm Click onto Posting Amendments gt Click onto the Show button gt Highlight the Posting gt Click onto the Print button gt Click onto the OK button gt Click onto the OK button gt Click onto the X in the top right hand corner gt Click onto the Yes button gt Click onto the Update button gt Click onto the Yes button gt Click onto the OK button m o He GIS T ke dearest jem ral l ch anmiana JORERZ E Net pa Faial ray s i 5 Forirar Pieganal Emplovee Detale Felipa Eebe As you can see on the PRC the persons record is now closed Rejoining a Person Once a person has left the service and has a valid upda
24. osting type s window Enter Posting amp Entitlement Details Le IS Etlectove date I Payrol related Location AM Anptha Pemmarert Rak NA New Rans 0 fmen e T PO r Zone DO fems eodws Paprste GM Gioup Manse o feaman e M Zero SVE daps Costcode firme S fems e Febe fey n a I Breakin service Additional rae Add 7 Eevee a Bee zj Demave Contact Hes 0 0000 Working His 0 0000 of Working Hie 0 0000 Review Date Noter A Enter Posting amp Eiileren Details Elfectrre date D112 2000 Peprodi rela rat _ Sintra Loca Ahama O e Rank NR Hew Rank 0 lmr e Duty M hals imes eS rid eie weer wooo e PO Qe Pott WRF Beed Bed f Pewee e O Ferson mera seali Zora Poo Pema a e erode Payee GM Gioup Manage D O ifm PO Zem ST de Coston SNIP O O Of e Fey Pyipe mi measa O feee e O Breki senice Additions Pay types i Essential Cov Lar Eeee Corret 0000 WeekingHre O00 of WWodangHre 0 0000 leview Crate Notes Personnel record card for J JOINDRZZ Higiea E rrqokeneron Chetek Faija Delfi Pietisiewerl Pag Lie Ride E abad oormesberscy The Additional Post Functionality Additional Post allows for a person to have more than one current Post without the need to have a separate Personnel Record Card PRC FS Personnel record card for D McGovern zio xi GIS Eind Next Back H
25. stings will a Service History for D T Mcgovern Revise Days SVC days PSN days BIS Qual Status Flex duty Rank Rank std Post Post Name Remove 28 11 2008 0312 2008 6 6 6 NEW A NO RFF PRM MRO Modified Dutie Remove a p pea r aS S h own 04 122008 0412 2008 1 1 1 ALT NO WM ACT MWO3 Modified Dutie Check 04122008 0412 2008 1 1 1 ALT NO WM ACT MWO3 Modified Dutie rr 04122008 0412 2008 1 1 1 ALT NO RFF PRM MRO1 Modified Dutie teers zj 1 1 2 05 12 2008 ALT NO WM PRM MWO3 Modified Dutie y 4 NOTE If the rank is changed there is a parameter within the system to specify how many increments a person can move This is based on the seniority option against a Rank If a person is moved more than the limit in the parameter a message will appear Q The change in rank specified is more than 1 increment Is this correct Attached Records The Attached button against the Service History sub option allows the user to view related data to this line which would prevent the line from being deleted It is recommended that you do not delete a Service History record as you may need to access it for future Statistics e Click onto the remove button A The last service histor record can not be deleted A dialog box as shown may appear as To view the attachments linked to the record ie Service History for T Gilly Revise iahli Stat Finish Days Y
26. ted leaver record then it is possible to rejoin them Personnel record card for J JOINER22 E Help GIS Service no JOINE Payroll no e Find the Personal Record Card FF Bedford Red e Click onto Posting Amendment 01 Whole time shift BL Cost code x090 Effective from 20 11 2008 Transfer out Select an amendment type Alter posting details Leaver Re jained fire service r Joned present brigade Cancel The selected person s last posting details before they left will appear e Enter the date in the effective Date box e Change any of the boxes e You will need to enter a Pay Type e Click onto the OK button Update you Posting Amendment pg 6 The Transfer Out that was in red has disappeared making him Active In the Service History the Posting Amendment has been added Postings for JOINER 22 J James R22 Paing tor JIN ER J Lees Seamer nk LINERS U1 AW hrckes aves alt aL Lied aoe SD Eifective fiom 01 12 2008 O x Find Next Back Joiner Delete Search Permanent details Current details Print Create additional post Hide Add Payroll History Personal Details Planning for New Procedures Posting amendments Probations H Qualifications Recruitment Regional Employee Details Religious Beliefs x Click onto the Add button e Click on Re J oined Fire Service from the p
27. ung Colour LaserJet Main Office Ne01 Client SOPHT diane mc lwakp Microsoft Office Document Image Writer NEN OK Microsoft XPS Document writer Ne02 Cancel Microsoft Office Document Image writer Ne03 Main Office HP Network Printer NeQ4 LIN Aliaa lat Malas s Manetas Al o NE of 4 b Personnel record card Personnel information form Sickness summary Personal Attendance Statement e Choose the available Report letter e Click onto the OK button Enter the details of this posting amendment From Admin Department To Enter the name of the Person s you want to send teh memo to e Enter who it s To and From Curent cost code New cost code e Fill in any other relevant details Date Date 20 Flexible duty allowance payable f Yes 0412 2008 Mo Date Date e Click onto the OK button Essential car user allowance payable f ves 0412 2008 7 Mo Lease car Mvi Additional informatiars Add additional information here The Screen Report with the details of the Acting Up will appear 1 101 x PLEASE CIRCULATE AS QUICKLY AS POSSIBLE If you would like to Print this page IN AN ENVELOPE Pay section S aa e Click onto the P in the top right hand corner 4 Recreation Fund F d CF O s Sect 5 Purchase amp e Show Paged Report 6 Communications Section Open Page Preview fT Manager Print Page B Document Production Frink Report 9 Return
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