User Manual
Contents
1. EXTREM SOFTWARE Page 32 EXTREM User Manual Supervisors have a list of their people that shows the status of their time sheets for the period RED the time sheet is missing YELLOW the employee is working on the time sheet but it is not ready BLUE the time sheet is posted waiting for approval GREEN the time sheet is approved Click on the employee line to display his time sheet The small squares on the left are used to select the time sheets that you want to print First select one or more time sheets and then click on the button You can the select between the following Displayed Sheet TimeSheets for selected employees Empty sheets for selected employees Empty sheets for next period Anonymous sheet Displayed sheet prints the current time sheet Time sheets for selected employees prints the time sheets for all selected employees Empty sheets for selected employees time sheets without hours for the current period Empty sheets for next period time sheets without hours for next period for selected employees Anonymous sheet empty sheet no name no hours The squares on the right side show if there are corrections or not for the corresponding employee for the previous periods WHITE no corrections YELLOW there are corrections but some of them are not approved GREEN all corrections are approved EXTREM SOFTWARE Page 33 EXTREM User Manual 3 2 Time Sheet Corrections Once2. 25 01 2004 T AA For Period 01 01 2004 07 01 2004 Ome Assa Seed 18 01 2004 Company Employee number Employee Name 300 11085 Department 225 Estimation Default Activity Code XD300 Design 4 Drafting Tnu Fr Set Sun mon Tue wea i eee c Over a 201 pearl ed 04 01 pe pe po os O A E Clicking on AM Corrections button will display the list of all corrections All Corrections This Employee Correct Ey Corrections 01 01 2004 07 01 2004 Assa Seed DO Lene Unico Show Correction List a alg ee f Corrections in HOURS done between 19 01 2004 25 01 2004 O El Paris Office PE Harant Patrick pet oe For Period 01 01 2004 07 01 2004 O STAIR __Compery Employee number Employee Name L i Assa Seea o 11085 Department 225 Estimation Default Activity Code XD300 Design 4 Drafting Fa Set Sun won Tue wes i foe pa Over de fot pode pedo 04 01 05 01 06 01 07 401 a EM EI i os St q You can then select a correction in this list by clicking on its line to display and modify it EXTREM SOFTWARE Page 37 EXTREM User Manual 3 3 Time sheet keying supervision General administrators have the possibility to supervise all the keying for all the companies in the group The following screen shows the status of all time sheets and corrections for the current period Click on the Refresh Lists button from time to time to get the latest status
3. 800 euros EXTREM SOFTWARE Page 24 EXTREM User Manual 2 14 Configuration Product lines EXTREM offers the possibility to group projects by project line if needed To do so you need first to define your product lines using the following screen Product Lines M Product Line Product Line Description Nothing Software Development Pd mk Web construction System architecture bel fe E The information to be entered is gt Product Line product line number gt Description product line description The product line is linked to the project configuration When you add a project to your list you define a product line for it as shown below Projects an Cies L Product lines _ Authorized Activities Biling Rates Auth Empl Rates Auth Empl Special Activity Rates Activity Rates Job Phases Phases Print Excel 300 MT219 Software SSS wp 7 Product Client Client de S oftware Software Development oo elo pment Software Develo pment MAD Web construction CECA CECADE L EC4 T 038 LAURY M S 0 PYCPTE SIDETEC System architecture FRAIS DE MAIN D OEUYWARE Nothing CLIM CLIMES CLIM T 0501 LAUR i eo i EXTREM SOFTWARE Page 25 EXTREM User Manual 2 15 Configuration Users and Security The following screen is used to enter users and access rights 1133 ALBIN ILHAM za Do Can Can Do Can a Company User User M General ls TS 4 Lan a Do i o TS
4. jes 0470171985 es 220 bogdan palada 2a es Permanent 300 11588 40550 MARIELLE es 3007 2005 es 214 MARIELLE 40550 es Permanent 300 see ARBAGIC BATIR Yes 041222002 Yes 20 BATIR A4RBAGICCAf Yes Permanent 4 300 11085 Assa Seed Yez Yez 25 5eed satafee fr Yez Permanent ann 11007 anra kd alain Mim Mim ya AA AU eons athe Al ea Diarra susan k Click Exit when you finished you will return to the previous screen The next thing to do is to configure one or more users in the Users List For this click on the Users and Security button and the screen for the user s configuration will be displayed This screen will be explained in detail in the chapter Configuration Users and Security For the time being the minimum to do is to configure one user among the employees already entered in the Employee List Enter the company and employee number validate by hitting RETURN or by changing the column and type Y Yes in the column Is Admin Is administrator This will give this person access to all the program options You don t need to type the employee name the program will do it for you Display General Rights Time Sheet Rights Can Do Can CanDo Can i Company User feet General lz T5 A Can TS El Do te Access TS Access Categor ae oe e Projects an Number Number See Superior Ss Correcto c elo TS Period TE A y A ae A a A des Access po i ne Correction
5. 101 J5208 XL410 o 4 100 04330 l ALS 2 100 04930 ALED OS A E E E aaa E E A A E E E E a NS E O NS RN NN E NN Sooo ni Ordinary employee will see only their time sheet Supervisors and approvers will see also the list of their people Change the period by clicking on the Left Right buttons as shown below 08 01 2004 18 01 2004 Click on an employee line to display his time sheet If there are corrections for an employee the small square on the right side of the list will be GREEN Clicking on it will display a form showing the corrections for this employee for the given period EXTREM SOFTWARE Page 42 EXTREM User Manual 7 Personal reports Each employee has access to a few reports regarding their own data They can consult these reports on the following screen From Date To Date Booked time during a period ol Employee PE Number or Employee list by Supervisor or 4pprover Name 721244 Company private Time Sheet Report From 15 12 2003 to 18 01 2004 NN NN Anar ANONN AEAEE E a aa a e ACN activity Description Toed pacman 2 Employee Name Date eg mae Job Number Job Description TT TT TO SPECIALISTES THERM IQ eterna ar eee ia ita oia as EXCEPTIONEL anaes 100 C0160 acute INEORIMATIOUE DAO SCE p contrac 4 i a 90 ae ci FORMATIQUE DAG SCE D Several options are available From Date To Date Select the period using the small Left Right buttons C
6. EXTREM User Manual 2 17 Configuration Agencies The following screen is used to configure a list of suppliers agencies for your external people ManPower Agen AgeneyMame caie Address 1 Address 2 Phone 4567 ManPower T5006 15 Hanovra Street Ameterdarn HL 01456789 18945622 The information needed is gt Agency Number code for this agency gt Agency Name name of this agency gt Zip Code Address City Country address of the agency gt Phone phone numbers This information is useful in the system when you enter an external employee in the employee list you enter also the agency code the contract number and the buying rates Then you ll be able to extract a report from EXTREM telling you for each agency what where the people you took how many hours they worked and how much yov ll have to pay for them very useful to check invoices from these agencies EXTREM SOFTWARE Page 29 EXTREM User Manual 2 18 Configuration Parameters Before you start doing time sheets you need to configure some parameters The following screen will show you what Parameters System Parameters TS Input Permitted TS Electronic Approval Period Type Booking Unit Date Format Default Language Stop General Stop Local TS Input permitted should be always green Input is blocked at the beginning of some sensitive operations ex closures and released when finished If for
7. English 300 Paris Office EXTREM ENGINEERING BOS English p Extrem Belgium ESTREM DEVELOPMENT HO English 5 Extrem North Europe TECHNICAL SUPPORT DALL E nglish EsTREM ENGINEERING BOS English Enter here the information for the company Company Number a number that identifies the company Company Name the name of the company Mother company the company that owns this company Language default language for employees in this company EXTREM SOFTWARE Page 4 You need to create at least one company to be able to use the program Show departments Prints the company list Export to Excel Imports company list from excel file EXTREM SOFTWARE Page 5 EXTREM User Manual EXTREM User Manual 1 3 Start Up Configure the employees and users Next thing to do ts to configure one or more employees in the Employee List Click on the Employees option and the program will display the screen for employees configuration This screen will be explained in detail in the chapter Configuration Employees For the time being all you have to do is to enter your employee number and employee name The system will fill in some of the other columns with default data You can add one or more employees at this moment as you wish 1133 ALBIN ILHAM EEE EA A a b E 1133 ALBIN ILHAM Yes 01 10 2000 20 05 2003 No 217 bogdan palada iwa Yes Permanent a 300 064 ANDRIES ALAIN
8. Keying is finished when all time sheets and corrections are completed and approved all in GREEN 19 01 2004 25 01 2004 Total TS 1629 1628 are not approved Total Corrections 3 2 are not approved Find Correction List O amp Paris Office Bacar Harant Patrick 1501 2004 07 01 2004 Attira Minar GARCIA MARC Palaran Bo L L LI LI LI E LI L L L O L E L O E O E O O O L O EXTREM SOFTWARE Page 38 EXTREM User Manual 4 Who can replace me Each employee can define a list of people who can do the timesheet for them You do this on the following form Who Can Replace Me Who Can ani Me Teel ee e Ti es 300 1000 Patrick 300 10868 Baut Leon 300 11238 Bares Bemard 300 11563 Ay Ahmed E El E El EA i E Can Replace Empl Erapl 300 1000 Harant Patrick 300 1133 ALBIN ILHAM 300 11238 Bares Bernard 300 11252 BOW SOPHIE 2 f05 2004 300 15206 BROCART ELLY The upper table shows a list of people who can replace you while the lower table shows the list of people that gave you the right to replace them The second list is Read Only You modify the first list as you wish To add someone to the list Click on the first empty line at the end of the table begin typing the name of the person and after a few letters hit Return the system will look for the name and 1f found will display the employee number name and company O
9. see Employee types Approver Company Number Name person who will approve the time sheet for this employee Part Time Yes No for HR only Male Female M or F for HR only Classification Function for HR only Email Address employee email address as configured in your Email system Ask your Email administrator Language language for this employee VVVVVVV VV VV VV VV v Time Sheet information gt TS in Day Hour time sheet for this employee will be keyed in Hours or in Days gt Default activity code activity that is usually done by this employee EXTREM SOFTWARE Page 11 M Y Y VVVY VY VVV Y EXTREM User Manual Category category for this employee See the chapter Configuration Categories for more information Supervisor Company Number Name person who will supervise the time sheet input for this employee This supervisor can also enter the time sheet for the employees that he she supervises Agency Number the agency code for external employees Contract number contract number for external employees Buying Currency Buying Rate currency and amount to pay for this employee for external employees Buying Over for Week End amount on top of the buying rate to be paid if the employee works during week ends or office holidays Buying unit the buying rate is for 1 HOUR or 1 DAY Hours per Day how many hours per day for this employee Ohl Qh7
10. CAQ CONTRACT gt Job Phase phase of the job if needed gt Activity Code activity code or absence code gt Detail Code sub activity code if needed gt Comment comment for this line optional gt Over time leave blank 0 for normal time or enter the overtime code numeric gt Hours days enter the hours days worked absences for this line Job description activity description are completed automatically by the system Totals per job normal time over time are calculated automatically by the system Shortcuts F11 enter the same time sheet as the previous period F12 on the current line complete with quotas from the selected cell to the end of the period How au use os screen in RED warning in BLUE A time sheet with errors can be SAVED but not POSTED Typical errors warnings are Incorrect job numbers or job phases Incorrect activity code or detail code Not authorized to work on this job Absence code charge on a contract or proposal is displayed The time sheet is saved anyway m post the time sheet The time sheet is checked saved and POSTED submitted for approval if it has no errors A posted Time a cannot be modified by the employee any more Only the agrees with the time sheet he APPROVES it if not he UNL modified by the employee Print prints the time sheet on the default printer OCKS it back to Work Seni to be
11. Case ae He e al na a Number Number sona SmTE Supervisor Te Cate c a Pernod A A ae E ES A pe onrections ee Dee eer ee ccess Access Access 300 11661 BLAUMAY OLIE Mon Oui Mon Nor Hon Mon Mon Mon f2 11252 BOlJ SOPHIE Nor Oui Oui Mon Hon Hon Oui Oui 12509 BOUALEM MUST Mor Oui Hor Mor Hon Mon Non Non 15208 sey ELLY Norn Out Mon Non Mon Oui Out Out EEE Certin Laeti Nor Out Mon Nor Mon Non Nor Nor 11262 Damad Sasha Mar Oui Mon Mar Mon Mon Nor Nor aero DUR JACOUES OLIVIER Nor Non Mor Nor Hon Mor Non Oui 10000 HARANT PATRICK Non Oui Oui Nor Hon Mon Non Non 1000 Harant Patrick Oui Oui Mon Oui Oui Oui Oui Oui Rens MOATIFR RIRI ii iti Ear Pa Pin Piu Pin Thu The data to be entered 1s gt Company Number the company number gt User Number the employee number gt User Name automatically entered by the program when validating the employee number Time Sheet Rights gt General Time Admin this user is an administrator for the time sheet system which means that he has all the access rights If Yes this information supersedes all the others Is TS Supervisor this user is a supervisor for the time sheet keying Can Approve TS user has the right to approve time sheets Can Do TS Corrections user has the right to do corrections for the time sheets Can Do TS Special Corrections user has the right to do special corrections for the time sheets cost rates billing rates Can Access TS Interfa
12. a period has been validated the time sheets for this period cannot be modified any more Instead corrections can be done for previous data during the current period Not all employees can do corrections A special access right Can Do Corrections must be given to certain persons in order to do corrections The corrections screen can be accessed in two ways From the time sheet keying screen by clicking in on of the squares to the right side of the employee list See picture below The following screen will be displayed EXTREM SOFTWARE Page 34 EXTREM User Manual Ew Corrections 08 01 2004 18 01 2004 Assa Seed a Uniock show Time Sheet Show Correction List Com pany Name All Corrections Corrections in H4 Employee number Employee Name Employee Name 101 os 300 70383 XS175 MOWASTO2 XS190 TE 12 A O O semen Semen aemenseaeeaeneneeHenerHenareenaenene etail Code Add To Corrections From Job ABO Transfer to Job Number O Phase Act Code 7D On the left side of the screen is displayed the time sheet corresponding to the period shown at the top of the screen 08 01 2004 18 01 2004 Click on the Left Right buttons to change periods On the right side of the screen is displayed a form where you key the corrections for the given period Right click on either form to show it full screen The simplest way to do a correction is to type
13. accounting interface when calculating amounts for each job Billable job is billable Billing List billing list to be used for this job See chapter Configuration Billing Lists Billing Unit Hour Day billing unit for this job will be the HOUR or the DAY Activity Code Processing None Required Specific None an activity code is not needed on the time sheet when you charge on this job Required an activity code from the general list 1s required on the time sheet when you charge on this job Specific an activity code from the Job Activity List is required when you charge on this job A specific activity list must be created for this job gt Client Number code of the client gt Client Name name of the client automatic no need to enter it gt Client Job Number client reference for this job VVV Y VV VVVV WV VVV YV EXTREM SOFTWARE Page 19 EXTREM User Manual gt Project manager manager of the project gt Country Location country and city for this project optional gt Amount Currency project amount and currency optional gt Contract type type of this project optional gt Proposal status status of this proposal Pending Lost Won free text gt gt Job Number if the proposal was won enter here the job number for the corresponding contract Buttons on this screen i Print the client list gt Excel Export to Excel Import Imports projects
14. client name Address 1 address first part Address 2 address second part City city Country country Postal Code postal code VAT Number VAT number Buttons on this screen Prat Print the client list Export client list to Excel Import client list from Excel table EXTREM SOFTWARE Page 13 EXTREM User Manual 2 6 Configuration Currencies The following screen is used for currency configuration Currencies Currencies Base Exchange Currency Country Currency 7 Description Rate to Base Last Updated l Tez MNo Currency p AED EM ARABES UNIS Non DIRHAM 0 259646 17 02 2004 404 ANGOLA Hon BAN AA 0 016362 17 02 2004 47M AZERBAIDJAN Non MANAT D AZARBAIDJAN 0 000197 17 02 2004 CHF SUISSE Hon FRANC SUISSE 0 60423 17 02 2004 CH CHINE Non CHINE YUAN 0 175206 17 02 2004 CZK TCHEQUE R p Non COURONNE TCHEL 0 031669 17 02 2004 DEK DANEMARK Hon COURONNE DANOISE 0 134611 17 02 2004 DZO ALGERIE Hon DINARA ALGERIEN 0 011551 17 02 2004 EOI E Non LIVRE EGYPTIENME 0 211434 17 02 2004 GEF ADYAUME UNIS Non LIVRE STERLING tara 17 02 2004 IRA IRAN Horn DINAR IRANIEN 0 0001 2 17 02 2004 kT KAZAKHSTAN Non Tengue 0 0061 74 17 02 2004 Eo lala Non DINAR LYBIEN 0 781067 17 02 2004 MAD MAROC Non DIRHAM MAROCAIN 0 093985 17 02 2004 NOK NORVWEGE Non COURONNE NORVEGIENNE 0 137446 17 02 2004 PLN POLOGNE Hon POLAND ZLOTY 0 245654 17 02 2004 ROL ROUMANIE Non LEI ROUMAIN 0 000028 17 02 2004 RUB RUSSIE Non RUSSIAN R
15. poj a popp IS A f O IF II G aiff Co LL BB A A popet RRR aye SF OOO G gt A o TT TTT ppt E n RR S estes A a y y maen Lala o 1 ME When a person logs into the system and ask for time sheet input the system displays the form above Some information such as employee name number department default activity period is automatically filled in by EXTREM The status of the Time Sheet appears in red in the upper right corner of the form The status can be Work the employee is working on the time sheet the time sheet is not ready Posted the employee finished the time sheet it is waiting for approval Approved the time sheet is approved The information to enter 1s gt Job Company Job Number usually you can enter only the job number the system will find the company number automatically If the same job number appears in several companies then you ll have to specify the company number When the time sheet will be approved the system will automatically build a list of jobs used by this employee The employee can call this list and select a job in it while keying the time sheet by clicking in the small button in the Job Number cell You can modify this list yourself by clicking the Modify button EXTREM SOFTWARE Page 31 EXTREM User Manual TOOT FRAIS DE MAIN DOEDWRE FRAIS ORDINATEUR Contract FRAIS FOURNITURES DE BUREAU DO CONTRACT FRAIS UTILISATION
16. quotas of work hours for each day of the week A warning will be issued when the time sheet is validated if the booked hours do not match the quotas Qdl Qd7 quotas of work days for each day of the week A warning will be issued when the time sheet is validated if the booked days do not match the quotas How to use this screen New employees Use the last empty line to enter new employees be sure the employee number is not already in the list display ALL PEOPLE and check using the filter option Delete select the entire line by clicking in the leftmost column then press the DELETE key Update data type directly the new information Save modifications click on a different row in the grid or click the button Cancel modifications press ESCAPE to cancel modifications for the current cell Press CTRL z or press the CANCEL button to cancel the whole row Sort ascending click on a column header Press F11 to go to the beginning of the list Press F12 to go to the end of the list EXTREM SOFTWARE Page 12 EXTREM User Manual 2 5 Configuration Clients The following screen is used for client configuration w Clients eer List 56010 STUART LTD 10 Downing Street London VAT 4564 56020 DEEPSEA LTO AUSTRALIA 101 Norway Avenue 45 BOX 2 Sidney AUSTRALIA 56100 STUART PARIS 56220 SELENA TABON 56231 SMAC ATHENES The information to be entered 1s Client Number client code Client Name
17. the new data in the correction form as you do when you enter a time sheet A typical correction is to transfer the hours from one job to another which can be done by keying as shown below Perret e eee Tere rer ererererrrererererrrereterererrrerettrertrrrererrrererrrererrrererrrererereterererrrererttrerttrrerrrrrertrrrertrrrererrrrrrrrrertrnn oer 087 3 097 i 107 3 117 3 127 f 13 3147 3 15 3167 me 017 017 017 OLY OY OLY 017 3 017 OFF EXTREM SOFTWARE Page 35 EXTREM User Manual You can do the same kind of transfer using the text boxes at the bottom of the screen First select a job by clicking on its line in the Time sheet form left side of the screen The job company and number will be displayed 1 in the Prom Job text boxes suan type the new job and company job phase job activity detail OA AS button From Job hoo Mason o Transfer to Job Number jas7oz Phase Act Code Detail Code ksa Add To Co ave button to save it then if you have the right If you have to io eoree on for anaien period for the same employee just select the desired period The time sheet for this period will be displayed on the left side and an empty form for the corrections will be displayed on the right side of the screen To select another employee provided you have the access rights type his name or employee number in the employee text box the hit Return Employee List The system will dis
18. Left Right buttons Clicking on the small arrow will display a calendar where you can select the date Display Select Hours or Days by checking the small box on the left side Check Totals Only to display only the totals by job and activity for the period Uncheck this and the system will display all your booking for the given period day by day Jobs Select Contracts Proposals General by checking the small box on the left side If nothing is selected the system will display all options Type the job number in the corresponding text box to display only this job number Ex If you type 99001122 the system will display this job If you type 990 the system will display all jobs numbers that begin with 990 Click on the Jobs Froma button to select jobs from different companies using the window below EXTREM SOFTWARE Page 44 EXTREM User Manual PJ 1 Extrem Sotware Usa 2 Extrem Romania 3 Extrem France C 360 Extrem Marseille C 350 Extrem Informatique C 330 Grenoble Office LJ 320 Lille Office C 310 Lyon Commercial Office C 300 Paris Office 4 Extrem Belgium 5 Extrem North Europe Click on the check box to select one or more companies Only jobs from the selected companies will appear on the report Click on the button to clear all selections Personnel Select Internal or External Productive or Unproductive by selecting the appropriate option Type the employee number or name
19. Name EX TREM NetWorkLibrary dbmssocn Server 150 60 200 001 Query TimeOut 300 Mail MailSystem MAPI sMailSystem NotUsed sMailSystem SMTP SMTPServer smtp wanadoo fr sSMTPPort 25 SMTPSender Time Sheet libertysurf com WinSocket ListenPort 1410 The parameters in this file are GENERAL gt TempFiles TempDirectory a place to store temporary files You ll need to delete them manually from time to time gt ExportDirectory a place to store temporary Excel files exported from EXTREM You 1l need to delete them manually from time to time gt StartMail if YES the mail system will be available to EXTREM immediately after the program is started If NO you can start it manually the first time you need to use it DataBase gt DatabaseType only SQLServer gt DatabaseName name of the catalog gt NetworkLibrary dbmssocn if connection to SQLServer via TCP IP gt Server IP address or name of the SQLServer computer gt QueryTimeOut in seconds how long to wait for a query to complete Mail gt MailSystem the mail system you are using possible values are NotUsed 1f no mail available SMTP smtp mail MAPI for a MAPI compatible system SMTPServer smtp wanadoo fr name of the SMTP server or IP address EXTREM SOFTWARE Page 48 EXTREM User Manual SMTPPort 25 SMTPSender Time Sheet libertysurf com when you send a message from EXTREM this will be the defau
20. OUBLE 0 030055 17 02 2004 TRL TURQUIE Non TURRISA LIRA 0 000001 17 02 2004 ETATS UNIS Non US Dollar 0 953562 17 02 2004 ar GABON Non FRANC CFA 0 001524 17 02 2004 E En a pal El En E El E E E Ea Ea E a E E E E The GREEN row represents your Base Currency The information needed is gt Currency Code international currency code three characters gt Country the currency country gt Base Currency Yes No Yes if it is your own currency No if not Only one currency can be the base currency at a certain moment gt Exchange Rate to your Currency gt Last Updated date when the last update was done How to use this screen New currencies Use the last empty line to enter new currencies be sure the currency code is not already in the list Press the Post Currencies button after adding a new line Delete select the entire line by clicking in the leftmost column then press the DELETE key Update data type directly the new information Save modifications click on a different row in the grid Cancel modifications press ESCAPE to cancel modifications for the current cell Press CTRL Z to cancel the whole row Sort ascending click on a column header Press F11 to go to the beginning of the list Press F12 to go to the end of the list Export to Excel click the EXCEL button Excel has to be installed on the computer in order
21. PEPE SCOBAT GENERAL 300 MT212 MAD POUR LE COMPTE BEIG Contract Yeg g 300 maz MAD POUR LE COMPTE BEIG Contract 300 MT219 MAD P CPTE E E GENERAL Yes 300 MT219 MB PAEPTE EE GENERAL 200 10383 MAD CONTRA sz i E ee bat O li EAS 300 TOS03 FRAIS DEPLACEMENTS DITURES Ea Yeg a 300 TODO M A D PALPTE SIDETEE General A E 200 10801 CLIM T0801 FRAIS DE MAIN D OEUWRE Ear nera 300 T0844 FRAIS EDITIONS PHOTOCOPIES TEL CONTRAL Yeg a 300 TOBD2 CAIM TO0802 FRAIS ORDINATEUR Contract 300 T0846 FRAIS MICRO INFORMATIQUE MATE CONTRALC Yeg A E 300 T0803 CPC T0S03 FRAIS DEPLACEMENTS VOITURES Contract 300 TSI6G COORDINATION SDEC PROPOSE es 300 T0842 CAC T0642 FRAIS ORDINATEUR SERVICE INFOR CONTRACT agp T5190 ACTION COMMERCIALE AU BRESIL PROPOSE ves 300 10843 CUS TO843 FRAIS DEPLACEMENTS YOITURES EN Contract o 300 10844 DOMO TO844 FRAIS EDITIONS PHOTOCOPIES TEL CONTRACT L a o a EAS Le m 300 10845 DOR T0845 FRAIS FOURNITURES DE BUREAU DO CONTRACT i 300 T0846 ELYOI T084 FRAIS MICRO INFORMATIQUE MATER CONTRACT E 300 10847 ENT T0847 FRAIS UTILISATION CA0 CONTRACT E 300 TOB52 ESSREP TOR REVERSION DE L4 VENTILATION CONTRACT E 300 T5166 GAMA TS166 COORDINATION SDEC PROPOSAL E 300 Taira GOF T5179 A89 TUNNELS GUILLAU MAD 4 FOUR PROPOSAL E 300 T5150 GNPOC T519 ACTION COMMERCIALE 41 BRESIL PROPOSAL E 300 T5194 EKIR T5194 SYSTEME GESTION PONT ARGENTINE PROPOSAL m 300 Tasa ENPC 75199 MO AMBAH KYE 055 PROPOSAL The brown list on the left s
22. Version 5 1 Rev 33 About E Mail not available TIME REGORD NG AND CONTROL User Manual Lantech Soft EXTREM User Manual SEUA A e A o E Po o II l Hale Stare Up msta llano tds 3 12 Stare Up Configure The Companie S quid A eae vaces aut 4 Start Up Configure heseimplovecs and Useissa acto Aca iad a leaden tdenen Awad see iuaan sale dientouan sats 6 DANCE OM CULAUO Ty Departa A A A A a T 2 2 Conigurauion Categories Of CIMplOVECS tii AA E 8 2 3 Conhieuraion Employee 10 2A COMIC ULAION EMPLOI din 11 Ds ato AAA SI e 13 2 OAS OMIISULAUION COTONE in acta 14 Za COMM GCULAUIONS ACUVIFES lla a 15 ZONE CUbAUIOM SV OSCMO CS bool iia o els cadis 16 2 9 Configuration Free Days and Week Ends dt 17 210 ContisurationOy rtime Special TIE oinorde a a e aaia nais 18 PAPE i etio EE FO E EEEE E sens ai ceed an E E E E S ada aia ale 19 2 12 Contiguration Biling Rates authorized people nn lora E rr aa aE 21 2 13 Configuration Billing Rates for special aCtIVI IES cccccccnononoooooooooncnnnnnnnnnnnnononononnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnanas 23 ZA COMO uration Product ines a A E oia 25 215 Contiguration Users and SeCutty di a A a a E 26 2 16 Conitura n limosna a Saal bccn 28 2 A COMM OUT ALIOM a A A A II A E A 29 2 15 ContisurationParamcters sierra icon nabo coin basensenboonoseacuatessueasnbnesiebessealeanasalise 30 E A wen atetancan aus necewtesnacencuusavensesdnnenaasvacetaeess use A cu
23. any reason Input remains locked use this screen to unlock it TS Electronic Approval electronic approval will be used in the system If YES green then the system will use the electronic approval feature that means that you will have to configure the Approvers who usually are different from the supervisors Period Type will be Month or Week Booking Unit default time unit for time sheets in Hours or in days You can configure this also for each employee Date Format either European format dd MM yyyy or American format MM dd yyyy Default language type the default language ex French or English then press the Change button Stop General stops the whole system all locations Stop local stops the system for the current location EXTREM SOFTWARE Page 30 EXTREM User Manual 3 1 The Time Sheet Each person has access to his own time sheets To enter a time sheet the following form is used TimeSheet Input 19 01 2004 25 01 2004 TE a m Company Name Work LI Time Sheet in HOURS E For Period 19 01 2004 25 01 2004 Company Employee number Employee Name E 300 11085 Assa Seed O Department 225 Estimation Default Activity Code 200300 Design amp Drafting Vessels see VEZ O Mon Toe Wes Te Fal Sat Set a ik IA a ee E E Jemio SECRETARIAT APPROVISIONNENEN e m ICE EA O EC E CI e EC CIA o pe w m CIO re terme COSES NASEANGE DUO IS IO II SIS O IS O O IS a EEE
24. ce can access the accounting interface Can Do TS Period Closure user has the right to do the Period Closure for Time Sheets Can Access TS Reports access to time sheet reports and analysis tools Category Access NO RO WR access to the Category configuration NO access Read Only Write Hourly Rate Access NO RO WR access to the cost rate NO access Read Only Write Buy Rates Access NO RO WR access to the buying rates NO access Read Only Write Bill Rates Access NO RO WR access to the billing rates NO access Read Only Write Project Access NO RO WR access to the Projects configuration NO access Read Only Write Activity Codes Access NO RO WR access to the Activity Codes configuration NO access Read Only Write Periods Configuration NO RO WR access to the time sheet Periods Configuration see chapter Configuration Periods NO access Read Only Write Special Time Codes Access NO RO WR access to the Special Time Configuration overtime codes on call etc see chapter Configuration Special Time Codes NO access Read Only Write gt Supplier Access NO RO WR access to the Suppliers configuration see chapter Configuration Suppliers NO access Read Only Write gt Holiday Access NO RO WR access to the Free Days Configuration see chapter Configuration Free Days NO access Read Only Write
25. ct Employees button and then choose an employee in the displayed list amp Choose Employees eres 11133 ALBIN ILHAM Lomp Emp Employee Employee Mame Productive Present ALBIN ILHAM Permanent AMAR RACHID Permanent ANDRIES ALAIN Permanent A0550 MARIELLE Permanent ARBAGIC BATIA Permanent Assa Seed Permanent Asie Malain Permanent Attra Minar Permanent Ay Ahmed Permanent Barbe Bleu Permanent Bares Bernard Permanent Baudocque Alain Permanent Enter the billing currency and rate for this employee EXTREM SOFTWARE Page 21 EXTREM User Manual Enter Yes in the columns Can Charge hours if this employee is authorized to charge hours on this job If you say NO the employee is not authorized to charge hours but maybe he is authorized to charge expenses If it s NO for the hours and NO for the expenses just REMOVE the employee from this list or Say Enabled NO If you define a billing rate for this employee this rate will be used when billing this employee for this project If no billing rate is defined the system will take it from the category list billing list 1 2 or 3 as configured for this project in the billing list column See Configuration Projects EXTREM SOFTWARE Page 22 EXTREM User Manual 2 13 Configuration Billing Rates for special activities You can define specific billing rates for certain activities sub activities That means if an employee is wo
26. ct Job Number ity mn AA Time Distribution By Product Line Job Cost Analysis By Job and Activity Pear To date Job To date i Job Cost Analysis By Job and Phase Year To Personnel date Job To date roduc TR Job Cost Analysis Summary Year To date Job O Permanent UnProductive E To date O EH EXTERNAL Absences Analysis By Activity Type Contractor e 2 WorkLoad by department for 12 months EON 13 JOB HISTORY 12 months 20 Time Distribution By Department and Employee Activity Codes Productivity by Company and Department Work O Absences 22 Time Distribution By Apprower and Employee 0 Work BreakDown By T Of Work Activity Code By Type Billing details Billing summary l Profit analysis by client and job with employee detail Profit analysis summary by client and job External people Time Distribution with bying g rates to check inwoices 0 Job List HEADCOUNT General HEADCOUNT By Supervisor Apprower HEADCOUNT By Category HEADCOUNT By Employee Type Staff Evolution 12 Month o Clear Filters First select a report in the Report List by clicking on its line Then select your options using the tools on the left side of the screen From Date To Date Select the period using the small
27. employee is added to the list you define a category for this employee the system will propose for this employee the hourly rate of the category you either accept it or change it 1 133 ALBIN ILHAM Suras Emp Hourly Number Employee Mame Lategory Es Real A _ EE gt GEE JALBIN ILHAM ADMIT FAP 56 MET 2084 ANDRIES ALAIN SSE 300 11588 AOSSO MARIELLE ADM 25 300 11577 ARBAGIC BATIR ACCA 45 300 11085 Asza Seed ACC 25 300 11003 Asume Malain Al 25 EXTREM SOFTWARE Page 9 EXTREM User Manual 2 3 Configuration Employee type You can configure several types of employee in EXTREM For each employee type yov ll have to say if it is INTERNAL your company staff or EXTERNAL from outside the company either within the corporate or outside the corporate The following screen will allow you to do just that Employee Type Internal or External MM Contracto EX TERMAL Ma Group EX TERMAL A Fermanent INTERNAL ae This information ts linked to the employee configuration When you add an employee to your list you define for him an employee type as shown below 1133 ALBIN ILHAM Comp Emp Employee er Employee Mame Contra ALBIN ILHAM Permanent CDI 300 2084 ANDRIES ALAIN Contractor B 300 11588 40550 MARIELLE Group 300 11577 ARBAGIC BATIH Permanent EXTREM SOFTWARE Page 10 EXTREM User Manual 2 4 Configuration Employees The following screen is u
28. for this to work EXTREM SOFTWARE Page 14 EXTREM User Manual 2 7 Configuration Activities The following screen allows you to define the activities and sub activities details you perform in your work Work Breakdown Activity Codes Print List with Details gt Excel Activity List gt Excel List with Details XA100 Software Development a Activity Code Actrity Description b 5471 00 Software Development ha 25110 Construction Coordination JE 20120 CONSTRUCTION SIEGE E D100 PIPING JE D105 STUDIES COORDINATION at A0106 Front End Preparation o D136 CAD 3D o AD z200 Design Dratting Pipe Support amp Stress m D300 Design amp Drafting Vessels see LE333 JE 2D 400 GENIE CIVIL o D420 Design Dratting Underground see UD400 The information to fill in 1s Activity Code Activity Description For each activity you can define sub activities details by clicking on the sign inside the cell the following screen will be displayed Work Breakdown Activity Codes Print List with Details gt Excel Activity List gt Excel List with Details XA100 Software Development ae i Activity Code Activity Description p L 4100 Software Development D Description Technical Description lgonthm creation Scripting C Programming VB Coding Enter in the small window the sub activity code and description This information will be used when keying the Time Sheet to check the keyed
29. from an Excel table Zz EXTREM SOFTWARE Page 20 EXTREM User Manual 2 12 Configuration Billing Rates authorized people This form will allow to define a list of employees who are authorized or NOT to charge on a specific project and the specific billing rates for these employees for this job 300 MT219 M A D P CPTE E E 1133 ALBIN ILHAM pi Uri Hew Comp Emp Billing Billig Ower for Can Charge Humber Mumber Employee Hame eee Job Humber Job Description Sheri Bate ieee cae Enabled Ends a 300 133 ALBIN ILHAM a ee 300 ape Bares Bernard en MTI 3 i E D PICPTE E E Hour El S00 1000 Harant Patrick 300 Sls ieee RA ETE E E Hour o 00 21244 FALARAN BO 300 MT219 7 We P CFTE E E Hour First choose the job for which you want to define authorizations You can do that either by calling this window from the project list or by selecting a job with the See Jobs button or by typing the job number in the text box near this button Then you can begin adding employees to this list Several ways to do this 1 Type the employee number in the corresponding column and then hit TAB or click on another column or row If the number 1s correct the program will fill the rest of the columns 2 Type the first letters of the name in the corresponding columns and then hit TAB or click in another columns or row The program will look for the corresponding employee and if found will fill the rest of the columns 3 Press the Sele
30. g Rate Hourly Rate Billing Rate Daily Rate Amount Over for Week Ends Hourly Rate for week ends and holidays Amount Over for Week Ends Daily Rate for week ends and holidays gt Billing Rates List 3 e Billing Currency currency for the billing rate 3 e Billing Rate Hourly Rate e Billing Rate Daily Rate e Amount Over for Week Ends Hourly Rate for week ends and holidays e Amount Over for Week Ends Daily Rate for week ends and holidays EXTREM SOFTWARE Page 8 EXTREM User Manual These billing lists are connected to the project configuration When a project is added to the project list if itis BILLABLE you ll have to configure the Billing List for this project 1 2 or 3 and to say what rates you want for billing hourly rates or daily rates See the screen below extracted for Project Configuration Projects a E Product ines Authorized Activities vies Biling Rates Auth Empl Rates Auth Emel Special Activity Fates Activity Rates Job Phases Phases J Prie J _ Era meor Bilin car Bill Unit Activity Equi poe Job Number Job Description Billable i Day Hour Processing DN NN Hour Required 0 POLYMERS amp CHEMICALS CECA M A D PACPTE SIDETEC Hour Hone FRAIS DE MAIN D OEUMARE i Hour Required POLYMERS amp CHEMICALS CLIM FRAIS ORDINATEUR Hour None POLYMERS amp CHEMICALS CHIM _ The category is linked to the employee configuration When an
31. gt Report List list of time sheet reports available for this user all reports Vv VVVV WV VVVV VVV V v EXTREM SOFTWARE Page 26 EXTREM User Manual gt Job List list of job available for this user access to all jobs from all companies QQ4455 access to job 994455 in all companies 300 access to all jobs from company 300 300 994455 access to job 994455 in company 300 General Rights Can Shut Down System user can stop all EXTREM programs Is Approver user is an approver which give him the right to approve time sheets Can Do Configuration has access to the configuration screen Company access NO RO WR access to company list NO access Read Only Write Department access NO RO WR access to department list NO access Read Only Write Employee access NO RO WR access to employee list NO access Read Only Write Client access NO RO WR access to client list NO access Read Only Write User access NO RO WR access to user list NO access Read Only Write Parameter access NO RO WR access to parameters NO access Read Only Write Currency access NO RO WR access to currency list NO access Read Only Write Company list list of the companies accessible to this user comma separated for all Click on one or more companies in the company list on the left of the screen to display people belonging to these companies Click on the right bu
32. heet Report01 xls Report02 xls Excel forms for Time Sheet reports e TranslateFiles subdirectory for translation files which contains language txt translat txt Install the SQLServer database install SQLServer software on a Windows 2000 server let s say it s IP address is 150 125 60 214 create a user adminextrem with a password extrempassw create a catalog for your database ex EXTREM add the user adminextrem as this database owner modify the initialization file EXTREM 1in1 to reflect this configuration Database DataBaseType SQLServer DataBaseName EX TREM NetWorkLibrary dbmssocn Server 150 125 60 214 Query TimeOut 300 Create the tables and views on SQLServer using the database creation script CreateEXTREMDatabase SQL EXTREM SOFTWARE Page 3 EXTREM User Manual 1 2 Start Up Configure the companies After the program installation the first time you run Extrem you ll see the following screen EXTREM Configura 1 Click on the Companies button You ll get the following screen Companies Company Mother a 1 Extrem Sotware Usa priate Company Name einer Language 42 ca cta B a Extrem France EXTREM SOUTWARE USA Eriglish eine ESTREM RUMANIA English 350 Extrem Informatique EXTREM FRANCE English 330 Grenoble Office EXTREM BELGIUM English 320 Lille Office EsTREM NORTH EUROPE Eriglish 310 Lyon Commercial Office ESTREM NEW YORK
33. hows all job numbers The right list shows the res you currently use Double click of a line on the left list to add a job to your list or click the Add Job MA button Double click on a line on the right list to remove a job from your list or om the Delete This list is useful when you key your time sheet When you click on the small button in Ane job number cell on the time sheet form your personal job list will be displayed and you can select from it as shown below Company Name TimeSheet in HOURS For Period 19 01 2004 25 01 2004 Company Employee number Employee Name 300 71244 Palaran Bo Department 205 IT Services Default Activity Code XA Sara pane Detail A Ower 19 01 20 01 21 01 22 fot pati P0124 Code time 2004 2004 2004 2004 ETABLISSEMENT PLAQUETTES MO TRANSFERT EQUIPEMENTS TEENIE TES DIFFUSEURS STRATIF THERM PRUPUSAL Yes M 4 0 PACPTE INTER G GENERAL Yez Cor2b 15156 MTO02 EXTREM SOFTWARE Page 41 EXTREM User Manual 6 Time sheet history Choose this option if you want to consult older time sheets Ea TimeSheet Viewer 08 01 2004 18 01 2004 Company Name ace a F TimeSheet in HOURS For Period 08 01 2004 18 0 Company 7 Employeenumber Employee cu 300 11527 AMAR RACHID cnn Department 024 Technical Management 1 100 A1020 XL300 100 1020 XL300 2 100 o 29100 XL400 l 10085100 XL400 3 101 3 35208 XL410 l
34. in the textbox to display data only for this employee Click on the button to display a list of employees where you can select one Click on the button to select a list of companies Only employees from the selected companies will appear on the report Activity Codes Select Work or Absences by checking the small box on the left side If nothing is selected the system will display all options Type the activity code or absence code in the corresponding text box to display only this activity absence After you select all your options click on the button to show the results prints the report 3 cel export the report to Excel sends the report by mail EXTREM SOFTWARE Page 45 EXTREM User Manual 9 Period Cut Off When all time sheets are entered and approved the next step is the Period Cut Off meaning The system administrator will block the keying A final check will be performed by the system regarding data from the current period and a list of errors warnings will be displayed A final check can be done at this moment by the project managers department managers by consulting reports from the current period Corrections can be done before cut off Data from the current period will be completed with other information such as cost rates billing rates buying rates etc When all the errors warning are cleared the period is closed meaning all the data is transferred to history and becomes avai
35. information with authorized data configured in the database EXTREM SOFTWARE Page 15 EXTREM User Manual 2 8 Configuration Absences The screen below is used to configure absence codes in the EXTREM system Absence Codes AA AUTHORIZED PAID ABSENCE Absence ls Office Authorized Paid Hon Paid o Al gt EY AUTHORIZED PAID ABSENCE Mo Ho es Mo Mo eS AB Assignee billable absence Ho Mo Yeg Ho Mo E Al Abs non autor non pay e utiliser MS Ho No Ho Mo Mo eq AN NOT PAID ABSENCE No Mo No No Mo AP ASSEMBLEE PERSONNEL No No es No Mo AR Arr t de tray utiliser MA Ho No No Ho Mo ES AT ACCIDENT TRAVAIL No No es No es EJ U Assignees unbillable absence Ho Mo Ho Ho Mo BE MATERNITE Ho Mo Yes Ho Tes BO PRISE DE BONUS Ho Mo No Ho Mo ia CB LUNGES SABBATIQUE Ho Mo Mo Mo Mo The information to be entered 1s Absence Code code for this absence Absence Description description Is Office Holiday Yes No Is Vacation Yes No Authorized Paid Absence Yes No Non Paid absence Yes No Sickness Yes No VVVVVV V All this information about an absence will be useful when you define your interface will the accounting and payroll systems EXTREM SOFTWARE Page 16 EXTREM User Manual 2 9 Configuration Free Days and Week Ends The following window is used to define the free days and week ends for each company in the corporate Free days are office holidays bridges other than
36. lable for consultation by the different users The next period will be opened and time sheet keying is again authorized The screen below is used to do this Time Sheet Period Validation 19 01 2004 25 01 2004 Total TS 1629 1628 are not approved Total Corrections 3 2 are not approved Disable Input Update TS Data Check Errors Update Week Ends and Holidays Accounting Month See Time Sheets Cy isable Input blocks the time sheet keying for all users Enable Input unlocks the time sheet keying Jpdate TS Data performs an update of the current period adding information such as cost rates billing rates etc EXTREM SOFTWARE Page 46 EXTREM User Manual Check Errors checks all the keyed data and displays a list of errors warnings checks all the dates of the current period and marks the weekends and holidays When all these steps are performed click on the button verify the accounting month and year modify it if necessary the click on the button The VALIDATE PERIOD button becomes available Click on it to close this period and open the next one EXTREM SOFTWARE Page 47 EXTREM User Manual 10 Initialization file EXTREM INI After the installation the initialization file has the following configuration GENERAL ProductCode XXXX YYYYYYY ExportDirectory CATEMP TempDirectory C Temp TempFiles C TEMP StartMail No STOP No Database DataBaseType SQLServer DataBase
37. licking on the small arrow will display a calendar where you can select the date Jobs Select Contracts Proposals General by checking the small box on the left side If nothing is selected the system will display all options Type the job number in the corresponding text box to display only this job number Ex If you type 99001122 the system will display this job If you type 990 the system will display all jobs numbers that begin with 990 Activity Codes Select Work or Absences by checking the small box on the left side If nothing is selected the system will display all options Type the activity code or absence code in the corresponding text box to display only this activity absence Display Select Hours or Days by checking the small box on the left side Check Totals Only to display only the totals by job and activity for the period Uncheck this and the system will display all your booking for the given period day by day EXTREM SOFTWARE Page 43 EXTREM User Manual 8 Reports and Analysis tools The next screen is used to display reports analysis tools History Reports lt Reports From gt Current Period Display Hours Totals Only C Days O Display Details Company Name Time Sheet Report List TIME DISTRIBUTION Job Number Project Manager Time Distribution By Job Phase and Activity Jobs Activity Description Detail 3 Empl Time Distribution By Job Department and Activity Contra
38. lt sender WinSocket gt ListenPort Number of the IP listen port EXTREM SOFTWARE Page 49 EXTREM User Manual 11 Network directories and access rights One network directory is concerned gt The directory where you install the programs ex R ExtremSoft the network access rights for this directory are Normal users read only access Some Administrators read write access only for people who have the right to Shut Down local system This directory has to contain the following files ExtremSoft E XE main program ExtremSoft INI initialization file TSFiles subdirectory for time sheet files which contains TSWeek xls Excel form for the weekly Time Sheet TSMonth xls Excel form for the monthly Time Sheet Report01 xls Report02 xls Excel forms for Time Sheet reports TranslateFiles subdirectory for translation files which contains language txt translat txt EXTREM SOFTWARE Page 50
39. ng Software Development Software Implementation Feasability Studies Estimation Sres Dept Manager LAURENT F Cooperhield John Penta Cost Guinness Book Fergusson Alice Alta Regine Toran Wiwi Stevenson Bill Gareth Liza Cornwell Patricia Check one or more companies in the company list on the left of the screen to display people belonging to these compantes Click on the right button to hide display the company list Enter here the information for the department gt Company number gt Department number code of the department gt Department name department description gt Department Manager name of the department manager EXTREM SOFTWARE Page 7 EXTREM User Manual 2 2 Configuration Categories of employees For each company in your group you can define a list of employee categories For each category you can define a cost rate hourly and three billing rates 3 Lists When you later configure an employee tell the system to what category he belongs and the system will propose the cost of the category as the hourly cost for the employee you can either accept it or modify it as you wish The categories are defined using the following screen ries Bili Bili Amount Over Billin Amount Over Bili Bili Amount Over Amount Over Bi iad mng nng for Week nng for week Mng mng for Week n for week N Company Category Description a Rate 1 Ends Fer Rate 1 Ends Per ES Rate 2 Ends Fer Ra
40. on of the above The following screen is used for Periods configuration Period Definition o Add New Periods Period Period Type Change Period Type Closed Periods Period Change Current Period Accounting Accounting Accounting 4ccounting 139407 2004 26 01 2004 O2 02 2004 09702 2004 16 02 2004 23402220004 259407 2004 0170272004 0870272004 16 02 2004 220272004 23022004 Current Future Future Future Future Future 0870742004 0170172004 22r levels 15712 2003 0841 242003 01 1 222003 01 11 42003 01710 2003 min 1870172004 0770172004 31712 2003 2171272003 1441 22005 0741242003 30 11 2003 3171072003 Anna 7 1 12 12 12 12 11 10 q 2004 2004 2003 2003 2003 2003 2003 2003 ens Closed Closed Closed Closed Closed Closed Closed Closed Clase periods weeks or months If for any reason you need to tes one En the Areas periods just type the dates in the corresponding columns Be sure the final configuration covers a continuous period without any holes or doubles The system will also propose the accounting month and year for each period Change them if needed This data is needed when yov ll define the interface between EXTREM and your accounting system so be sure the accounting months and year that you define here are the same as in your accounting system EXTREM SOFTWARE Page 28
41. play the selected employee if found amp Choose Employees 11239 Barbe Bleu Contractor nutes Employee Mame Tine 22 Productive Present Date In Date Out 133 ALBIN ILHAM Ee Yes T 2102000 Snr 2084 11588 11577 11085 11003 i 11315 11569 11239 11238 11571 10868 11246 11523 10982 11242 11241 11548 ANDRIES ALAIN A0550 MARIELLE ARBAGIC BATIA Assa Seed Asume M alain Attra Minar Ay Ahmed Barbe Bleu Bares Bernard Baudocque Alain Baut Leon Baveur Michel Bean Jean Marie Beier Philippe Balla Pierrette Belle Elene Beller 4nna Permanent Permanent Permanent Permanent Permanent Permanent Permanent Permanent Permanent Permanent Permanent Permanent Permanent Permanent Permanent Permanent Permanent 04 01 1998 30407 2003 041 222002 1871172002 24703 2002 1170672003 06711 2002 24 04 2002 1720922002 11326 Berjo Joseph Permanent 11304 Bert Patrick Permanent Ms Bezen Sylvia l 243 Bigo Jean A Permanent Permarerikt Show Correction List Show Corecton List i L E a ALS Ns Employee LoOrect fa L ELLIE a list of correction for the selected employee will be displayed as shown below EXTREM SOFTWARE Page 36 EXTREM User Manual Ey Corrections 01 01 2004 07 01 2004 Assa Seed DO Lome ret Show Correction List iii Corrections in HOURS done between 19 01 2004
42. r click on the small button in the employee number cell a list of employees will be displayed where you can select one if you want to limit this replacement to a given period type the dates in the From Date To Date cells you can type only the From Date information the replacement is enabled from this date on you can type only the To Date information the system will enable the replacement from now to this date EXTREM SOFTWARE Page 39 EXTREM User Manual To delete someone from the list click on the line you want to delete select the whole line by clicking on the row header hit the DELETE key the line will be deleted no other questions will be asked EXTREM SOFTWARE Page 40 EXTREM User Manual 5 Personal job numbers Each employee can build a list of job numbers that he currently uses The system automatically updates that list by adding new jobs each time a time sheet is approved You can update this list manually using the following form EA Choose My Job Numbers Palaran Bo fA Job Numbers Comp Client Job of IN sar O a EE i i ETABLISSEMENT PLAQUETTES GENERAL 1 E z ropoza c 200 MTOOT MAD PACPTE EXTREM GENERAL 100 C8726 MO TRANSFERT EQUIPEMENTS By ESTA Yeg l E 300 MTOD M40 P2CPTE INTER G GENERAL 101 J5196 DIFFUSEUAS STRATIF THERM PROPOSE Yes o 300 MT 205 MAC POUR LE COMPTE SEAMP Contract 300 MTOO2 M A DO PACPTE INTER G GENERAL es 300 WT210 MAD
43. rking on one of these activities sub activities the billing rate will be that of the employee on this job the special rate for the corresponding activity To define specific billing rates declare the job as BILLABLE and then click on the Special Activity Rates button The following window will appear 300 MT219 Software Development Billing Rates For Special Activities Job Number MEN 1219 Software Development MT219 Software Development a00 MT219 Software Development D136 300 MITZ19 Software Development AE30S i Amount Ower Per Hour Job Description Activity Code Detal Code Currency Amount Ower Per Day 15 120 25 200 To add a new activity to the list click on the first free line of the table then press the small button in the activity cell Billing Rates for Special Activities 300 MT219 Software Development Companies Billing Rates For Special Activities CONSTRUCTION SIEGE Nor PIPING Hon STUDIES COORDINATION Nor Front Fad Premaratiorn Man Amount Job Humber Job Description Activity Code Detail Code Currency Over Per Amount Over Per Day ae Hoi 3 300 MT214 Development 7 7 2 E 300 MT219 E oftware Develo pment am ll EUR a a 300 MT219 Software Development a A 300 MT219 Software Development activi
44. s etace Closure Fieports ccess Access Access Access CCE 15208 BROCART ELLY Yes No No No Yes Yes Yes No RO NO NO 11662 Certin Laeti Tes Mo No No Mo Mo No MO NO HO NO 11262 Damad Sasha Tes Ho Ho Mo Mo HO MO HO MO Deets DUR JACOUES OLIVIER Mo Ho Bo No Yes MO NO HO NO 10000 HARANT PATRICK Yes No No No WA WA WA WIR 1000 Harant Patrick es Ho Yes es WA WA WA WIR MORTIER BIBI jes jes es es es jes jes wt wat Ya PALARAN BO WA TREMOULET ION HO 123456 User NotEmployee NO Be sure to have at least one administrator in this list General Time Admin Yes Passwords At the beginning you can log in without a password Please change it immediately after the first log in by using the Change Password menu EXTREM SOFTWARE Page 6 EXTREM User Manual 2 1 Configuration Departments The following screen is used for Departments configuration ES Departments 1 Extrem Sotware Usa C 2 Extrem Romania J 3 Extrem France J 260 J 350 O 230 g 220 g 310 E strem Marseille Estrem Informatique Grenoble Office Lille Office Lyon Commercial Office 1 Paris Office C 4 Extrem Belgium 7 5 Extrem North Europe 014 General Management Company Dept 300 00 00 300 00 00 00 00 300 300 ei Ei 5 5 ea 014 O24 205 General Management Technical Management IT Services General Accounting Recelvablez Accounting Payables Accounti
45. sed for employee configuration 96258 VANDENE PHILIPPE Emp Bank Mame Bank Number 1 Bank Number 2 Bank Mumber 3 1133 ALBIN ILHAM Dui BNP 12345 selsi ser 2084 ANDRIES ALAIN Oui BNP PARISBAS 1234 45454545 1234567890 11588 A0550 MARIELLE Oui CAMARSEILLELE 44 4567 1234567890 11577 ARIBAGIC BATIR Oui CEILE DE FRANCE 44 4567 1234567890 11527 AMAR RACHID Oui SG SOGEFRPP 44 4567 1234567890 C 11085 Assa Seed Oui CL PUTEAUX LA 44 4567 1234567890 u52 Zuet Fran ois Oui SG PARIS PONT NEUF 44 4567 1234567890 n38 Zanzibar Geta Oui C ERHONEALPES 44 4567 1234567890 T naa wily Grand Oui BNP NANTERRE 44 4567 1234567890 Display options Present employees displays present employees Not Present employees displays not present employees who have left the company Check one or more companies in the company list on the left of the screen to display people belonging to these companies Click on the right button to hide display the company list The employee information has been split in four major groups described below General information Company number Employee number Employee name Present if the employee is present or not Date In the hire date Date Out the date when he left Make TS this employee makes time sheets Department Number employee department number Productive Yes or No Productive or Unproductive Employee type one of the employee type that you have defined
46. te Ends Fer Curre Per Hour Hou 1 Per Day Bou Per Hour Haja Paje al 00 ACC ACCOUNTING 2 30 EUR 120 USD 00 ACCS ACCOUNTING 3 35 EUR 130 USD 300 ACCS ACCOUNTING 4 45 EUR 140 USD 300 ADMI ADMINISTRATION 1 25 EUR 150 USD 300 ADM2 ADMINISTRATION 2 30 EUR 160 USD 00 ADM ADMINISTRATION 3 35 EUR 170 USD 00 ADM4 ADMINISTRATION 4 40 EUR 180 USD 300 COM1 COMMERCIAL 1 55 EUR 190 USD 300 COM2 COMMERCIAL 2 FO EUR 200 USD 300 DIE DESIGNER 38 EUR 660 USD 00 DOS DRAFTING OFFICE SUPERYI EUR 830 USD 00 DA DIRECTOR 105 EUR 1850 USD 300 HD HEAD OF DIVISION 8 EUR 1360 USD 300 PH PROJECT MANAGER 1 56 EUR q70 USD 300 PM2 PROJECT MANAGER 2 EUR 1210 USD 00 SDR SENIOR DIRECTOR EUR 210 USD ann SEs COCMiIALICT CRIMCIRICEO 4 CIID p Fan I mcr 40 50 E0 r a DO co 0h M Fe i a oc MM E to ho a El ES E lay E 2 E EN pa E E E E E ia E 4 The information to be entered is gt Company number gt Category Description code and description of the category gt Hourly Rate hourly cost for this category gt Billing Rates List 1 Billing Currency currency for the billing rate 1 Billing Rate Hourly Rate Billing Rate Daily Rate Amount Over for Week Ends Hourly Rate for week ends and holidays Amount Over for Week Ends Daily Rate for week ends and holidays gt Billing Rates List 2 Billing Currency currency for the billing rate 2 Billin
47. tee tn Dense cegy eal saa senene eu snemubn teence uss ual eeaneneneeusncmuen ase enceuteeaceedtes 31 J2 Lime Shet COM CLIO NS CORP A uu eee Sess Sneha saan eu teae seis Sanne A 34 3 Lime SHEEL KEVIN O SUDER VISION dass diessnasiensadds sa aa e Ea a r E 38 AV ho can He PACE Morada dada 39 Di Personal OD AUDE iia aia 41 ANO AAA o O OO O haat turin baat ok car Baua Sandu ce a ad ke ele aoa 42 TRES OMA POS AA A A A AAtiond nace I ied Ooaehd ere aden banesuees 43 Ss INCPOIMS anGA Maly SIS TOO Saon ne O A A 44 TD Period UCM oooO 46 10 Iitalhization tle EXTREM IN un iii 48 11 Network directories and ACCESS FIGS tirita ida 50 EXTREM SOFTWARE Page 2 EXTREM User Manual 1 1 Start Up Installation Files on the installation CD Setup exe installation file SetupExtrem bat command file for quiet installation Import Templates directory containing templates for files to be imported into the database Extrem_Timesheet doc the user manual CreateExtremDatabase sql script to create the Extrem Database Use the Setup programs to install EXTREM program and files in the directory you want ex C ExtremSoft After installation this directory should contain the following files e ExtremSoft EXE main program e ExtremSoft INI initialization file e TSFiles subdirectory for time sheet files which contains TSWeek xls Excel form for the weekly Time Sheet TSMonth xls Excel form for the monthly Time S
48. tton to hide display the company list How to use this screen New users Use the last empty line to enter new users be sure the employee number is not already in the list Delete select the entire line by clicking in the leftmost column then press the DELETE key Update data type directly the new information Save modifications click on a different row in the grid Cancel modifications press ESCAPE to cancel modifications for the current cell Press CTRL Z to cancel the whole row Sort ascending click on a column header Press F11 to go to the beginning of the list Press F12 to go to the end of the list Export to Excel click the EXCEL button Excel has to be installed on the computer in order for this to work Click on the Bw VVVVVVV VV VV ployees button to display the employee list Employee Type Agency ALBIN ILHAM AMAR RACHID Present 2084 ANDRIES ALAIN Present 11588 240550 MARIELLE HH 111577 ARBAGIC BATIR C 7 11085 Assa Seed IS 300111003 Asyme Malain Double click on the desired employee to add him her to the user list EXTREM SOFTWARE Page 27 EXTREM User Manual 2 16 Configuration Time sheet Periods EXTREM program is flexible enough to allow you to select any kind of time sheet periodicity you want weekly time sheets two weeks time sheets monthly time sheets any period less than a month any combinati
49. ty Codes and Absences E a Activity I Code eB SB STAND BY Hon ff Software Development Non Construction Coordination Hon E E E Double Click on the desired activity and it will be automatically added to the list Same thing for Sub Activities Detail codes EXTREM SOFTWARE Page 23 EXTREM User Manual How the billing rate is calculated Let s take the example of the configuration shown below 300 MT219 Software Development Billing Rates For Activities Amount Hour 300 MTHS 4 Software Software Development elopment S SAS EELA MT219 Software Development 4100 EUR 300 MT219 Software Development 0136 EUR ij 2 300 MT219 Software Development E309 EUR 25 200 Suppose that an employee XX with a normal billing rate of 50 euros hour or 800 euros day When working on job MT219 On any activity and sub activity W1 billing rate hour 50 10 euros billing rate day 800 80 euros On activity XA100 and any sub activity billing rate hour 50 10 euros billing rate day 800 80 euros On activity XD136and any sub activity billing rate hour 50 15 euros billing rate day 800 120 euros On activity XE309 and any sub activity billing rate hour 50 23 euros billing rate day 800 200 euros On any activity sub activity other than those configured in this list billing rate hour 50 euros billing rate day
50. unday gt Comment enter a comment for this line You need to enter only the company number and the first week day the system will do the rest EXTREM SOFTWARE Page 17 EXTREM User Manual 2 10 Configuration Overtime Special Time The following screen is used to define types of time normal work time overtime on call time etc Over Time Codes Special Time Description p CO ao Code ercent Over MHormal Time OwerTime Overtine Week Ends Un Call The information to enter is gt Special time code a code for this type of time numeric 0 Normal time gt Description gt Cost percent over percent over for the cost of the work for this type of time EXTREM SOFTWARE Page 18 EXTREM User Manual 2 11 Configuration Projects The following screen is used for project configuration Projects Authorized Activities Biling Rates Auth Empl Special Activity Fates Job Phases Status 300 T0383 MAD Eben BOE Specific Bill Bill Unit Activity Equiv Company Job Number Job Description Date Out Employee Billable E Day Code abser List is Hour Processing coc FUSAN KEOJE ETUDES APD ET 01 04 2001 Ho Ho Hour Required ENE Il 01 07 1998 No Ho Hour None M A 0 PYCPTE INTER G 01 07 1998 Ho No Hour None MAD POUR LE COMPTE SEAMP 01 07 1998 No Ho Hour None PE SCOBAT 0170771998 No No Hour None MAD POUR LE COMPTE BEIG 01071998 Ho Ho Hour Hone H A D PACFTE E E 0170771995 Ho Ho
51. ur Hone AAL 01207 1998 ves Yes gt Specific MA EIA NEl 010741398 Ho Hour None FRAIS DE MAIN D OEUWRE 014071398 WEE E Hour Required FRAIS ORDINATEUR 01071398 No Hout None FRAIS DEPLACEMENTS 0170771995 Ho Hour Required FRAIS ORDINATEUR SERWICE 014071998 Ho Hour Required FRAIS DEPLACEMENTS 01707 1998 Ho Hour Required FRAIS EDITIONS PHOTOCOPIES 01 07 1999 No Hour Required FRAIS FOURNITURES DE 010741398 No Hour Required FRAIS MICRO INFORMATIQUE 0120741998 No Hout Required mn nel 444 I Na Hruar Renuirer d 4 The information to be entered here is Company Number the company to which the project belongs Job Number your job number Job Description the job description Job Type 3 possibilities Contract job is a contract Proposal job is a proposal General overhead Is Open if job is open people can charge expenses on it Date In date when the job was first open Date Out date when the job was closed Specific Employee List if yes you can define a list of people authorized to charge on this job Equivalent absence code if this job number represents is used for charging absences say here what is the absence code that corresponds to this job Product line Product line description the product line for the job K2 coefficient linked to this job not used in the program It can be used for your
52. week ends Free days 0 1 Extrem Sotware Usa 2 Extrem Romania 3 Extrem France Compan HoliDa 360 Extrem Marseille scare Code 350 Extrem Informatique UE 1a nee 330 Grenoble Office OF IM 320 Lille Office 310 Lyon Commercial Office 300 Paris Office C 4 Extrem Belgium 4 5 Extrem North Europe Description Week Week Day End End en Day 2 Name Comment Day Dar 2 ls Thursday Friday Jeudi et Yendredi Saturday Sunday Thursday Frida Monday Tuesday First select the company for which you want to enter the free days Then enter the free days for that company The information to enter is gt Company Number code of the company gt Day Month and Year date of the holiday If it s the same date every year enter in the year cell 1f not enter the year gt Holiday Code absence code for this free day This code will be checked when entering a time sheet the system detects a free day thanks to this configuration and thus is able to check the absence code for this day gt Description enter a description for this free day The second table allows entering week ends for each company The information in this table 1s gt Company Number code of the company gt Week End Day I Number of the week day that represents the first week end day 1 Monday 7 Sunday gt Week End Day 2 Number of the week day that represents the second week end day 1 Monday 7 S
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