User`s manual 4035 telephone - Alcatel
Contents
1. 2 9 Intrusion into an internal conversation Sharing 3 1 Receiving supervised call ringing 3 2 Answering the general bell 3 3 Manager secretary filtering 34 Call pick up 3 5 Answering briefly in place of the operator 3 6 Monitoring calls to other terminals 37 Hunting groups 3 8 Calling an internal correspondent on his her pager p 3 9 Calling a correspondent on his her loudspeaker 3 10 Sending a written message to an internal correspondent p 3 11 Sending a written message to an ISDN correspondent p 3 12 Send a voice message 3 13 Sending a recorded message to a number a distribu Di PPP 3 14 Broadcasting a message on the loudspeakers of a station BEOUpi ne mehrere 3 15 Answering a call on your pager 3 16 Allocating an outside line 25 26 27 28 29 30 30 30 3l 3l 32 i33 33 34 34 35 37 39 40 40 41 Keep in touch p 42 4 Selecting calls to be diverted p 42 42 Diverting calls to another number immediate diver Ein ELTE p 42 43 Diverting your calls to your voice message service 43 4 4 Activate disable the personal assistant p 43 4 5 Personal assistant reaching you with one number only p 44 4 6 D2. france tele User s manual 4035 telephone Thank you for choosing one of our telephones and for your confidence in France T l com Your 4035 digital telephone offers you all the latest design features so that it is very easy to use while providing the most efficient means of communication Your easy to use 4035 telephone offers you a receiver that is pleasant to use it fits nicely in the hand with a flexible grip section communication is even more convenient using the audio keys loudspeaker hands free using the convenient alphabetic keypad you can call your correspondents by name transparent magnifying keys for immediate reading of your programmed settings direct calls functions etc Your ultra efficient 4035 telephone offers you a screen with keys and a navigator that displays your correspondent s number or name and allows easy transition between functions call transfer three way conference screen displayed call icons busy free on hold to help you manage your calls switching between correspondents a complete range of connection interface units for data transmission assisted telephone applications CTI or easy connection of analogue fax answering machine or ISDN terminals PC with ISDN board G4 fax CTI Computer Telephone Integration How to use this guide You have a 4035 digital telephone The large display navigator and alphabetic keypad will help you use your te
3. 6 5 Adjusting screen brightness 980 Custo Set Cntrst C Screen 2h Icon select the required level by mmm Loire Levels of brightness are scaled from 4 to 16 6 6 Selecting language on 7 Custa Option Lang zr Choice OK we 0 current language consecutive presses to apply E S S D You can choose between 2 predetermined languages 57 6 7 Programming direct call keys u gt press present value of selected programmed key key OV m enter the number mming your personal directory press a display key enter the name of your correspondent correspondent s apply number to be programmed The following screen keys can also be used erase last character erase number enter pause in number entered send rest of number in DTMF Programming your telephone 2 Programming an appointment remind You can define the time of a temporary reminder one in 24 hours or a permanent reminder every day at the same time bd Eu LAGE 0 define type of erase proposed time enter time of appointment appointment temporary by default gt De for a temporary reminder At the programmed time your telephone rings gt 60 To cancel your reminder request Reemnt Change Clear OK 6 10 Identify the terminal you on Pre
4. Out for a while Absent for the rest of the day Absent backat Absent back on at On vacation back on _ External meeting External meeting back on room nr __ In a meeting do not disturb At lunch Indisposed Messages to be completed using numeric keypad number called Send a voice message personal code al select message to copy by consecutive presses NM amp number called correspondent s name send message record a comment To record a comment gt Een start recording the comment recording end of recording send message replay comment re record a comment 38 distribution list personal code WN v a correspondent s correspondent s name or no or list no list name gt start message recording Es recording end of recording apply replay message re record a message Broadcasting a message on the loudspeakers of a station group A message not requiring an answer can be broadcast on the loudspeakers within your broadcast group gt number of broadcast group 3 Answering a call on your pager A call on your pager can be answered from any telephone within the system mem ON Answer paging your extension function code number 40 6 Allocating an outside line If authorised you can transfer an ou
5. add a subaddress keep your identity secret access ISDN services send a written message Sending a subaddress You may have to add a four digit subaddress to the number called to obtain a fax PC or telephone etc enter subaddress on keypad 1 15 4 When you call an internal or an outside ISDN number your number is automatically sent You can hide your identity before sending your call c M de ww number called Using your telephone You can hide your identity for all calls EN Secret programmed key To cancel hidden identity function C Secret programmed key 1 16 ident When you receive a call you can ask the network operator to record informations about your communication correspondents numbers date and time of call subaddress etc 20 ing a conversation ms E activate loudspeaker D D adjust volume 7 levels deactivate loudspeaker Using your telephone Mute so that your correspondent cannot hear you You can hear your correspondent but he she cannot hear you disable microphone resume the conversation 2 22 During a conversation to disable number of second name of second correspondent correspondent eu m gt trugen line key To cancel your second call and recover the first 5n press line key If you make an error hang up your t
6. directory number 14 ES eceiving a call En EL ee To answer Q 9 15 ws Filtering calls using the voice mailbox This service lets you filter incoming calls to your voice mailbox When your caller leaves his message you can choose to communicate with him Using your telephone Activating call screening C programmed key enter your personal Voice mailbox code screening When you receive a call cese n name or number of hands free to take the caller the call eQe me C to stop listening same key to stop listening only and deactivate the screening LU m am mmy select the select the in the last ten issued call required Redial number function record number dialled Redialling the stored number an gt call number stored Cancelling callback request ou Answering an inte You can answer without lifting the receiver When you receive an internal call your telephone rings and you are connected directly in hands free mode The screen shows the caller s identity E Using your telephone 113 Sending DTMF signals During a conversation you sometimes have to send DTMF signals such as with a voice server an automated attendant or a remotely consulted answering machine to disable to activate 1 14 Making an ISDN call gt number called return to initial screen send call erase last character
7. m Making or answering a call without lifting the receiver hands free line key number required Helen youare in hands free gum gt mode your correspondent s terminate name your call During a conversation you can lift the receiver without terminating the call during a conversation 3 2 12 Making tside call Making a call ce B s sy Outside line number required key tells you the status of your call 0 is the default code for an outside line 13 Making an internal call Q e e internal number default code for line key required Operator call function gt NN name and number of person called If the internal or outside number does not reply broadcast a message on request callback to a send a written the loudspeaker of the busy terminal message free terminal go to next screen store number to call again ndent by name Using your telephone first letters of your correspondent s name If name is OK If name is not OK extend search erase last letter entered show next name in list show previous name return to main menu 1 5 Calling from your personal directory Ge gt 0 calling the selected access other correspondent correspondents To enter your numbers see Programming your personal directory 16 Calling from the common directory Your terminal has access to a common directory of outside numbers
8. on any telephone in your system gt Recover the call on hold from any telephone line key corresponding to icon 26 m You can place an outside call on hold and recover the call on another telephone Xo to disable Parking function code To recover the parked call m number of telephone from which call was parked X Retrieve parked number of telephone call function code from which call was parked During a conversation 28 2 8 Getting information about camped on Another call is received v beep OFEN identity shown briefly Check identity of callers on hold last call received check other calls answer call displayed 2 9 Intrusion into an internal conversation Your correspondent s line is busy If the number is not protected and if authorised you can intrude into the call same key to deactivate Protection against intrusion ZI Protect a call your extension programmed key or function number code Protection is cancelled when you hang up During a conversation 3 Sharing 3 1 Receiving supervised call ringing To receive the special ringing for calls to another number CD c Supervised call same key to cancel ringing programmed key 32 Answering the general bell When the operator is absent outside calls to the operator are indicated by a general bell
9. To answer e CO e 8 Answer general bell programmed key or function code Manager secreta tering System configuration allows manager secretary groups to be formed so that the manager s calls can be directed to one or more secretaries From the manager s or secretary s telephone Filter programmed key 2 same key to cancel You hear a telephone ringing in an office where no one can answer If authorised you can answer the call on your own telephone If the telephone ringing is in your own pick up group CO e N Group call pick up programmed key or function code If the telephone ringing is not in your pick up group m am number of telephone ringing e CO e 8 Terminal call pick up programmed number of telephone key or function code ringing of the operator Outside calls to the operator will ring on your telephone and you can answer the call Operator help same key to programmed key cancel Calls to the switchboard Gamo Operator help programmed key 32 Monitoring call ir termi Calls to other numbers can be directed to any telephone max 8 numbers per programmed key 2 NEN Monitoring same key to programmed key cancel 3 7 Hunting groups Hunting group call Certain numbers can form a hunting group and can be called by dialling the group number Temporary exit from your hunting g
10. d At the end of the call you are called back and you can I Read information concerning call cost duration number of units 2 Print a charge ticket 3 Terminate consultation Charging the cost of a company If authorised when travelling or from home you can call a public network subscriber and charge the cost of the call to your company utside call to your 5 3 AW ANSE AN your company s extension number and public network number check code number For more details please contact your France T l com installer 54 Programming your telephone 6 1 Initializing your voice mailbox enter your personal code then record light flashes your name according to voice guide instructions Your personal code is used to access your voice mailbox and to lock your telephone 6 2 Customising your voice greeting You can replace the greeting message by a personal message Custo Custom uav umo Reads to Record ES Nd record ENEN gt to start recording recording Stop OK DFault Yes a end of recording apply to return to the default message 55 6 3 Modifying your personal code Your personal code is used to access your voice mailbox and to lock your telephone old code new code 4 digits 4 digits Selecting ringer tune and adjusting volume consecutive presses consecutive presses to to obtain tune 8 adjust volume 7 56
11. ecto D Esdr ede on 1 5 Calling from your personal directory P 1 6 Calling from the common directory 157 Receiving acalar ri e An nni LAEE P 1 8 Filtering calls using the voice mailbox P 19 Redialling 1 10 Temporarily storing a number to call again P 1 11 Requesting automatic callback if internal number is busy p 1 12 Answering an internal call intercom mode P 1413 Sending D TME sign ls 2 5 ere Rhen 1 14 Making anlSDINcall tort cereus P 1 15 Hiding your identity ISDN call P 1 16 Identifying a malicious call ISDN call P 1 17 Activating the loudspeaker during a conversation re ceiver lifted iaceo Crete e P 1 18 Mute so that your correspondent cannot hear you p 11 12 12 MIE 14 14 15 15 l6 l6 17 17 18 18 19 20 21 During a conversation 2 1 Making a second call during a conversation 2 2 Answering a second call during a conversation 2 3 Transferring a call 2 4 Switching between calls Broker call 2 5 Three way conference with internal and or external correspondents conference 2 6 Placing a call on hold hold 2 7 Placing an outside call on hold parking 2 8 Getting information about camped on calls
12. elephone will ring and you will recover your first call 2 2 Answering a second call during a conversat A second correspondent is trying to call you T caller s name or number line key for which icon flashing for 3 seconds is flashing To recover your first call line key corresponding to icon If you hang up without answering the second call your telephone will ring During a conversation 24 To transfer your call to another number ae woe to disable number required If the number receiving the transfer answers DM You can also transfer your call immediately without waiting for the number to answer using either of the two methods described above en calls Broker During a conversation a second call is on hold To accept the second call a gt line key corresponding to icon 25 Three way conference with internal correspondents conference During a conversation a second call is on hold three way cancel conference and return conference to first correspondent hang up on all correspondent During a conversation 2 6 Placing a call on hold hol Exclusive hold During a conversation you wish to place the call on hold and recover it later on the same telephone DER line key Recover the call on hold e 5 line key corresponding to icon Common hold To recover your call
13. except bank holidays 7 France T l com 6 place d Alleray 75505 Paris Cedex 15 S A au capital de 9 869 333 704 380 129 866 RCS Paris p Notre site internet http www francetelecom com france telecom
14. ing information on your correspondent and the functions available through the keys associated with the lines of the display screen storeN Divert your calls to another num m Call required number ber ee T reat Display more information if re m Prohibit outside calls quired Appmnt Custo 5 s amm Make an appointment m Customize your terminal PickUP Operat Pick up a call to another number am Programme company data g W Programmable keys and icons To make a call activate a service or manage your calls Icons are associated with each of these keys Call icons Incoming call flashing Callin progress ff Call on hold Call on common hold Function icons Function active Function requiring action Terminal or line busy i mm c Preprogrammed function keys Divert your calls to another terminal Access the various mail services Access your personal directory 28 Transfer call to another terminal Make an ISDN call Installing the programmable key label A printed label is supplied with the terminal This should be installed beneath the programmable keys I Inserta flat blade into the slot 1 slot per key block 2 Raise the cover 3 Slide the printed label into position 4 Replace the cover Using your telephone
15. iverting calls to your pager p 45 4 7 Forwarding your calls from the receiving terminal Fol Jor m D iie eoe ove OY red ea eder ed p 46 48 Applying a selective diversion p 46 49 Diverting all group calls p 47 4 10 Cancelling all diversions p 47 4 11 Cancelling a specific p 48 4 12 Diverting calls when your line is busy divert if busy 48 4 13 Do not disturb iere mamie eme ees owl oe ene p 49 4 14 When you return consult recorded messages p 50 4 15 Leaving a recorded message for internal callers 51 4 16 Consulting written messages p 52 Managing your charges 53 5 1 Charging your calls directly to business accounts p 53 5 2 Finding out the cost of an outside call made for an inter nal user from your terminal p 53 5 3 Charging the cost of an outside call to your company p 54 Programming your telephone 55 6 1 Initializing your voice mailbox p 55 6 2 Customising your voice greeting p 55 6 3 Modifying your personal code p 56 6 4 Selecting ringer tune and adjusting volume 56 6 5 Adjusting screen brightness p 57 6 6 Selecting language p 57 6 7 P
16. lephone easily and make optimum use of the many functions offered Actions o e Lift the receiver Hang up Description of an action or context Navigator Display and display keys Move the navigation key up down to the left or to the right Smith John Partial view of display Display key Programmable keys and icons Per Em Key programmed by technician to access service Line key Icon corresponding to key Keypad ex ee Numeric keypad Alphabetic keypad Specific key on numeric keypad ABC Audio keys Hands free gt Other fixed keys Loudspeaker Adjustment reduce Adjustment increase E Fixed key MENU key Other symbols used e Alternative to action sequence Important information These symbols can be supplemented by small icons or text The features described in this manual and indicated with an asterisk can only be accessed with some software versions For more details please contact your France T l com installer Getting to know your telephone Using your telephone 1 1 Making or answering a call without lifting the receiver hands oi brc eet T pente P 1 2 Making an outside call 1 3 IMaking aninterrnal call 22 oreet see P 1 4 Calling your correspondent by name company dir
17. rogramming direct call keys p 58 6 8 Programming your personal directory p 59 6 9 Programming an appointment reminder p 60 6 10 Identify the terminal you on p 6l 6 11 Broadcasting background music on your loudspeaker p 61 6 12 Locking your terminal 61 Declaration of conformity p 62 Getting to know W Navigator Lets you browse through several pages of the display and select a line the bottom line your telephone is implicitly active Top line Guide key P This key lets you Previous Cy e obtain information about the st Next page page SN telephone Bottom line e program the keys 2 Light indicating __ sages received Mute key so that your correspondent can no longer hear you eR mum 1 Hang up key iR To terminate a call or programming N j Audio keys Loudspeaker to share a conversation to reduce louds to increase peaker or recei ver volume ver volume Hands free to make or answer a call without lif ting the receiver peaker or recei Alphabetic keypad Protected by a flap used for call by name message service and programming You have a self adhesive label to stick inside the flap louds W Display and display keys Displays 2 lines and several pages giv
18. roup W Hunting group out programmed key your group number or function code Return into your group Cc 8e K Hunting group in programmed key your group number or function code 3 8 Calling an internal correspondent on his her pager The number called does not answer and you know that the person called has a pager D e number called Paging programmed key or function code 7 NL 3 9 Calling a correspondent on his her loudspeaker Your internal correspondent does not answer If authorised you can remotely activate your correspondent s phone gt 3 10 Sending a written message to an internal correspondent e number called enter the first letters of the name first message in list 27 next message enter number of message create a temporary personal required message alphabetic keypad change language of apply your choice exit from mail message service 36 The 27 standard messages are shown below Call me back Call me back tomorrow Call me back at _ _ Call back Call the attendant Call the secretary will call back at Use paging 9 Please fetch your fax 10 Please fetch your mail I Please cancel your forwarding 12 Visitors are waiting 13 You are expected at reception 14 Meeting at 15 16 17 18 19 20 21 22 23 24 25 26 27 9 Meeting on Meeting on at
19. ss this key twice 6 11 Broadcasting background music on your loudspeake You can broadcast background music on the loudspeaker of your telephone depending on configuration when telephone is not use ZR ER Hm gt background music is played 0 E gt S D same key to cancel The music stops when a call is made or received and starts again when you hang up 6 12 Locking your terminal This service enables you to prevent any outside calls from being made and prevent any changes to the programming of your terminal Lock amp personal code 4 digits 1515 by default 61 62 Declaration of conformity We France Telecom 6 Place d Alleray 75505 Paris Cedex 15 hereby declare that we assume the products covered in these instructions to be compliant with the essential requirements of Directive 1999 5 CE of the European Parliament and Council Any unauthorised modification to the products shall render this declaration of compliance null and void Standby power consumption 0 35 W The CE marking indicates that this product complies with the following EC directives 89 336 CEE electromagnetic compatibility C 73 23 CEE low voltage 1999 5 CE R amp TTE 3EH 21033 ZUAB Ed 02 To contact your after sales department please dial OB MI 0 825 817 807 0 15 TTC MN monday to saturday from 8 a m to 8 p m
20. that messages have been received personal code gt select message listen to message erase message call back sender of message copy message 50 Leaving a recorded message for internal calle You can leave a message on your terminal which will be displayed on the screen of the terminal calling you LL Text programmed key EIE first of the 27 messages Keep in touch Iting written messages The light indicates that messages have been received gt number of messages received name of sender date time next message and ranking of message previous message erase message call back sender of return to previous terminate message menu consultation 52 Managing your charges 5 1 Charging your calls directly to business accounts You can charge the cost of your outside calls to business account numbers C e W e Business account code number of business programmed key or function account code Adding or changing a business code during a call C Ll Business account code during call programmed key 52 Finding out the cost of an outside call made for an internal user from your terminal omer Co e BY programmed key code for function Meter Total Recall Meter Total Recall Transf the call is placed on hold ex outside number transfer call to your called correspondent on hol
21. tside line to another terminal thus enabling that person to make an outside call Allocate outside programmed key gt Keep in touch 4 1 Selecting calls to be diverted When a diversion is applied you can select the types of call to be diverted outside internal all Divert ExtLoc type of call diverted is gt displayed Choice Dk at change type of call 42 Diverting calls to another number immediate diversion The number can be your home portable or car phone voice message or an internal extension operator etc co 8M _ number to be called gt diversion is acknowledged OR 2 You can make calls but only the destination number can call you 42 4 3 Diverting your calls to your voice message service 650 type of diversion 44 Activate disable the personal assistant DO gt gt A apply Keep in touch select type of diversion dial number ofa colleague or your dial an outside line number secretary dial number of your Mobile 4076 or activate deactivate transfer to DECT operator 44 4 6 erting calls to your Callers will thus be able to contact you while you are moving around the company e e 8M me Divert to paging programmed key or function code Keep in touch 46 Forwarding
22. your calls from the receiving terminal ollow me You wish to receive your calls in your present location Use the Follow me function your extension number e CO e 8 Follow me programmed key or your extension function code number To cancel forwarding see section Cancelling all diversions 4 8 Applying a selective diversion You can selectively divert calls according to the caller s identity Co e N Selective diversion programmed key or function code To cancel this diversion Diverting all group calls You can divert all your group calls to another internal number mw W Divert group calls number receiving programmed key or function code diversion Keep in touch e e 8 Cancel all diversions programmed key or function code Cancelling a specific diversion 1 C 2 erting calls when your line is busy divert if busy Callers will thus be able to contact you while you are moving around the company eu QW number receiving diversion En e 8M Divert if busy number receiving programmed key or function diversion code 48 o not disturb You can make your terminal temporarily unavailable for all calls e gM Do not disturb programmed key or function code Keep in touch 4 14 When you return consult recorded messages The light indicates
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