Release Notes
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1. 100K drugs in a formulary If you try to edit a drug an Error Contacting Server message appears Unable to create a Formulary Report in a formulary if there are gt 64K drugs in formulary Excel does not support greater than 65 536 entries The Formulary Report creation status bar will complete However the download button will be grayed out and a message Writing report data will appear in red in the Formulary Report creation dialog Notall drugs appear selected even though you selected a large group of drug entries and then scrolled through them After a large number of drugs in the AT are checked and highlighted sometimes drugs load ina manner where every other drug is highlighted and a group of contiguous drugs is not checked if you scroll through the list Scrolling up or down so that the list loads again resolves the issue Get it all with just one call 800 444 1198 All registered and unregistered trademarks are the property of their respective owners Specifications subject to change without notice Patents pending Copyright 2010 2012 Codonics Inc Printed in the U S A Part No 901 245 006 03 Custom labels in the BLANK tab of the configuration manager can be deleted Deleting any of the default Custom labels is not recommended If you accidentally delete all the Custom Blank Labels contact Codonics Technical Support After shift clicking large amounts of drug entries e g 25 000 in the MDD when scrolling2. and did not match existing WAV files Now if the imported concentration is a different case than the MDD s case e g units mL vs Units mL it will import and properly match Previously a user would need to restart the AT when they encountered an inability to accept an import and could not dismiss the error message Now an OK button is displayed and causes the AT to revert the import Previously a Lexicomp import was allowed in Other mode Since Lexicomp is currently only used in the U S Other mode is not needed and is no longer supported Previously when an empty CSV file was imported an error message appeared that said undefined Now when an empty CSV file is verified at import it will return success and zero drugs will be reported as available for import Previously if the WAV file was no longer available when migration occurred the name of the WAV file still showed in the formulary If the WAV file is no longer available it now shows as No Audio after migration Previously some anti virus software could automatically delete temp folder contents making the AT unusable The AT installation procedure was changed to prevent deleting of folder files and thus will not make the AT unusable if anti virus software is run Previously if you waited weeks to start your Email Notifier when installing 500i s on your network the possible size of an email could be 100MB or larger and could lead to failure on most netw
3. erased and drugs in the formulary will have the drug template changed to None You will need to recreate the custom templates and then edit those drugs with None Selecting Enter after filling in the Package Profile name clears a package build and returns the user to the main formulary page In addition selecting Enter on the keyboard or selecting Refresh at the top of the AT will cause the Install Software and Install Package buttons on the AT Device Manager to be grayed out To correct the issue logout of the AT and log back into the AT The AT Device Manager system information window does not refresh while open In order to have the information screen update close and reopen the window Saving and downloading a report will default to the location from previous versions of the AT When running a Formulary Report the first time in a new version of the AT software and clicking Download to save the file to disk the AT will open the previous folder where reports were saved You should clearly locate and name your reports for easy identification The Maximum Invalid Login Attempts setting in the configuration manager has no effect when logging into 500i The maximum length of a drug name in the custom BLANK labels is 10 characters A drug name such as Propofol will fit on a label but a drug name such as Epinephrine will be truncated as Epinephrin If a package transfer fails e g Wi Fi connection disconnects or Ethernet cable becomes u
4. future into focus 17991 Englewood Drive Cleveland OH 44130 USA 1 440 243 1198 1 440 243 1334 Fax Email info codonics com www codonics com Codonics Limited KK New Shibaura Bldg F1 1 3 11 Shibaura Minato ku Tokyo 105 0023 JAPAN Phone 81 3 5730 2297 Fax 81 3 5730 2295
5. number reported is actually the number of import operations being skipped To confirm what was actually imported you should look at the post import report which shows exactly what was imported Importing 77 f i e man tani in the default en US locale and then changing to the Japanese ja JP locale causes the units to remain custom units There will be two man tani units the new one that is added by default and the custom unit that show up in the drop down To prevent this from occurring a user should first change to the Japanese locale and then import Searching for either the value e g 0 2 or the units mg mL of the concentration works as expected but searching for both in the Formulary Manager does not return any results Searching for or PE or Unspecified will return all drugs in the MDD or formulary You should select a different identifier e g drug name to search Searching for the string 77 44 z i e man tani does not return any values but a subset of man tani i e Fy A does search correctly You can also select a different identifier e g drug name to search Not all MDD fields are searchable Searching in the MDD on drug name e g Propofol Master IDs Container IDs concentration values or tallman works as expected but searching on status e g Active verification e g Verified and route e g Intravenous terms does not return any results Not all formulary fields are searchable Se
6. sure that the label template pack that is deployed to 500i is the same as the labels installed If a The AT now provides the ability to remotely install small label 48 x17 mm template pack is deployed to software updates via wired i e Ethernet and wireless i e Wi Fi networks 500i and large labels 80 x 30 mm are installed then the printed area on the label will be small Q f O CODONICS The AT now supports 48 x 17 mm labels These labels are typically used for smaller syringes 10 mL or less Refer to Codonics Localization Configuration Improvements Technical Brief 901 261 001 for setting the templates in the AT NOTE Make sure that the label template pack that is deployed to 500i is the same as the labels installed If a large label 80 x 30 mm template pack is deployed to 500i and small labels 48 x 17 mm are installed then 500i will print outside the small label and ink will be sprayed inside the device SLS now provides support for alphanumeric codes up to 13 characters When Database Mode is set to Other mode in the AT you can create a rule refer to Codonics Administration Tool Localization Enhancements Technical Brief 901 261 001 and select a barcode symbology that will support alphanumeric codes After a formulary is created with alphanumeric codes e g 0010 28 061 J and deployed to 500i scanning of barcodes with alphanumeric codes is supported Configure Localization Localization Pack A
7. through the list some may look like they are unchecked If you select the first drug in the MDD and then scroll down and shift click at the bottom selecting in total 25 000 drugs when scrolling up through the list you may find some that appear not to be selected Although it appears that they are not selected if you chose to Add to Formulary all of them e g 25 000 all of them would then be added to the formulary Search for Other will not find drugs with Other as a valid dilution You should select a different search parameter in this case or sort the dilutions column and scroll to find Other An error message can be caused by moving a custom label from one section e g Lines to another section e g IV Close the error by selecting the X in the banner and then retry Custom labels in the BLANK tab of the configuration manager can be deleted Deleting any of the default Custom labels is not recommended If you accidentally delete all the Custom Blank Labels contact Codonics Technical Support The AT will not accept csv files if the specified path contains an extension that is capitalized e g CSV If this occurs rename the file with the extension in lower case e g csv Technical Support If problems occur during software installation or operation contact Codonics Technical Support at any time Phone 1 440 243 1198 Email support codonics com Website www codonics com R CODONICS We bring the
8. version 1 6 update 23 or higher 32 bit only IE8 Excel 2003 or greater to open reports New Features NOTE Upgrading the software on 500i will erase the formulary on that system A new formulary package should be created before upgrading 500i software An Install Software window will open asking for the user to set the amount of time to delay the install after the time a user logs off 500i Select Install NOTE When deploying a software update to 500i make sure there isn t a USB install drive or USB drive with packages e g formulary inserted into 500i This can cause issues with properly installing a software update NOTE Upgrade via the network does not require removing 500i SmartDrive which is required when performing a manual install Install Software Install Delay 50 a after SLS user logoff 6 Minutes Install The AT now has the ability to select or enter Total Dose The AT now supports 80 x 30 mm labels These labels TD and Total Volume TV for a syringe The TD and are typically used for larger syringes 20 mL or larger i Refer to Codonics Localization Configuration TV as well as the equivalent concentration will be f S displaved on 500 ar Jonntonthelba Improvements Technical Brief 901 261 001 for setting isplayed on 500i user interface and print on the label the templates in the AT Refer to Codonics Total Dose Total Volume Technical Brief 901 259 001 for complete instructions NOTE Make
9. without any zero is accepted but cannot be mapped to a scanned 10 digit Container ID on 500i or the AT Thus you can define an invalid drug that will never be used and still successfully generate a formulary A valid Formulary Report will not be created if you don t select Open Save or Cancel within 3 minutes after selecting Download If a corrupt Excel file is generated indicated by an Excel error message then create a new Formulary Report in a timely manner The AT may experience errors or stop functioning if you perform consecutive imports without restarting the AT If a file or filter is between 10 000 and 50 000 entries you need to restart the AT before importing the file or filter the second time Contact Codonics Technical Support if there are questions The ALL and ORAL filters are not available in the AT Due to issues with large imports these filters are now disabled The AT doesn t support consecutive imports of large files i e gt 50 000 entries even when restarting the AT If you try consecutive imports of files or filters gt 50 000 entries i e Lexicomp ORAL or ALL filter the AT will not work the second time you try to import a file even if you restart the AT It will display an error Do not use these filters or import a file this large Contact Codonics Technical Support if there are questions S O CODONICS e An invalid barcode scan in Learn Mode does not provide information Occasionally when
10. Release Notes Codonics SLS Administration Tool Software Version 1 4 0 SLS Administration Tool AT Release Notes After installing the 1 4 0 AT start up the AT and from the AT DM select 500i units that you want to install software Next select Install Software Summary Safe Label System Administration Tool Overview Stop Refresh Help Version 1 4 0 AT software is a software release for Codonics Safe Label System SLS AT The software is compatible with SLS 500i systems installed with 1 4 0 software Device Filters Ccoponics amp formuary Build formulary for SLS fo Configuration Build SLS Config Fie WE Open Device List fP Enter Network Password Wg install Package W SLS Device Device Status Install Status User Formulary Een E EEA a DEFAULT 1 f Eng Conf Room This document provides information about new product features improvements and defects corrected in 1 4 0 SLS AT software The SLS AT User s Manual version 1 3 0 provides further information about the AT Minimum PC requirements for AT Intel Core 2 Duo Processor 2 GB RAM 2 GHz Windows XP or newer Oracle Java 6 also referred to as version 1 6 update 23 or higher 32 bit onl Internet Explore 8 IE8 Excel 2003 or greater to open reports Recommended PC requirements for AT Intel Core 2 Duo Processor 4 GB RAM with 64 bit 2 66 GHz Windows XP or newer Oracle Java 6 also referred to as
11. Replacing drug names with non Latin characters e g Kanji Hebrew causes duplicate drug entries in the MDD When the MDD screen is sorted by drug name changing a drug name to start with a non Latin character causes the drug to display twice When the issue occurs editing either duplicate drug entry on the MDD changes the other entry properly Re sorting the MDD list or refreshing the MDD by switching to another page in the AT and then back causes the drug name to only display once sorted after the names that start with Latin characters If the drug is already in the 500i formulary then the drug name will display with the changed characters in the formulary and will be listed only once WARNING The Formulary Changes worksheet in the Formulary Report can be incomplete If you demote a formulary edit an existing drug in the formulary and then delete the drug entry in the formulary it will be deleted from the Formulary Report when promoted but it will not show up in the Formulary Changes worksheet WARNING The Formulary Changes worksheet in the Formulary Report can be incomplete If you demote a formulary add a drug to the MDD add it to the formulary then edit the drug promote the formulary and create a report the changes report will only show the drug was edited but not added The drug entry will still be shown in the Formulary Report WARNING The Formulary Changes worksheet in the Formulary Report can be incomplete If you
12. an invalid barcode is scanned e g one without an AIM code in Learn mode the window is simply dismissed and the focus is on the main screen again There is no indication that the barcode is invalid or that the scanner needs to be configured properly Undo re sorts MDD and Formulary entries when the drugs are filtered or sorted on drug name For example filtering on a list of fentanyls deleting one of the entries then undoing it does not place the drug in the same location in the list as it was prior to being deleted InJapanese group editing drugs in the Formulary Manager has some fields in English After selecting multiple drugs the fields that are different will show on the label template as CONCENTRATION and NAME instead of a translated version of these fields Deleting drugs one at a time can cause an error contacting server message This occurs with large 35K MDDs and a message Confirm Delete this drug from the Master Drug Database undefined undefined is also present If you want to delete multiple drugs from the MDD select all the drugs and then group delete them Group editing large numbers e g 35K of drugs at once causes Error Contacting Server error Clear the error by clicking the X and then select a smaller number of drugs to group edit Unable to create a formulary package of 50K drugs A formulary package of 35K is supported Unable to edit drugs in a formulary if there are gt
13. arching in the formulary on Master ID Container ID drug names e g Propofol concentration values tallman template name warnings dilutions audio or audio2 values works as expected but searching on dilutions e g Other expire time e g hours route e g Intravenous verification level e g Verified dilution status e g Allowed and status e g Active values does not return any results You should select a different search parameter or sort the column first to find the information Q O CODONICS As dilutions are created in the Edit Formulary Drug user interface they are saved to the group of available dilutions for all drugs All dilutions e g 5 mg mL 1 mcg mL 1000 units created in the Edit Formulary Drug in the SLS formulary remain as options to be selected for the next drug edited You should scroll through the existing dilution options and check an existing box before creating new dilution entries Saving and downloading a report will default to the location from previous versions of the AT When running a Formulary Report the first time in a new version of the AT software and clicking Download to save the file to disk the AT will open the previous folder where reports were saved You should clearly locate and name your reports for easy identification Deleting a drug from MDD and then undoing the deletion clears TD TV values to defaults in the formulary For example if a drug is configured wit
14. are deleting drug s from the MDD and then perform an Undo there is no net change to the formulary However these drug s are reported as deleted in the Formulary Report WARNING The pre import report does not report duplicate drug IDs when importing via a CSV You are required to run a Formulary Report before generating an approved formulary and should review the Duplicate reports in the Safety worksheet to make sure all duplicates or potential duplicates in the MDD and formulary are identified WARNING Some warnings are not displayed when using Total Dose Total Volume For example set a drug in the formulary to use TD TV and assign the drug a TD TV with the same concentration units e g mg mL as the original container concentration Then if you enter the MDD and change the same drug s concentration unit to a different unit e g mcg mL the warning The units of the following entries do not match the original drug concentration units is not displayed to the user You should review the Formulary Report to make sure all entries in a formulary are correct before installing the formulary on a 500i WARNING Some warnings are not displayed when using Total Dose Total Volume For example set a drug in the formulary to use TD TV and assign the drug a TD TV with a concentration e g 0 5 mg mL lower than the original container concentration e g 1 0 mg mL Then if you enter the MDD and change the original container concentrati
15. cetylcholine Butorphanol Caffeine Dalteparin Enalaprilat Fat Emulsion Hepatitis B Vaccine Insulin NPH Iodixanol Iohexol Lidocaine with Dextrose Lactated Ringers Penicillin Plasma Protein Factor Sodium Tetradecyl Sulfate Tetanus Diptheria Toxoi Augmentin Cloxacillin Ergometrine Esomeprazole Factor VIII Glyceryl Trinitrate Nimodipine Penicillin G Pethidine Somatostatin Suxamethonium Tramadol Heparinized Saline Adrenaline and Noradrenaline SLS support new concentration numbers The new numbers included are 0 064 0 12 0 16 1 875 4 2 and 12 5 The AT and 500i support new concentration units The new concentration units included are ea i e each meg INH M Units mL with the WAV file being Million Units per Milliliter The Lexicomp filters are now alphabetized An additional text color was provided 890C58 shade of purple was added as a text color option in the Custom Template Definition of the AT Defects Corrected Previously AT pre and post import reports showed all text in red color even warnings and normal operations Now errors are in red warnings are in amber normal additions are in green and everything else is in black Previously the Formulary Report showed all the diluents i e Normal Saline Sterile Water D5W Other when the dilution status was set to Not Allowed Now N A is displayed in the report Previously concentrations e g units mL on import were case sensitive
16. ctive Localization Pack n US 1 v Add New Localization Pack Label Template Pack Active Label Template Pack STO 1 v0l vw ASA ASTM ISO MEDIUM FORMAT Add New Label Template Pack Label Size 22mm x 60mm Template Version v01 General Date Display Format MM dd yyyy HH mm M Database Mode US NDC Y US NDC CID Length 10 Gther Barcode Settings Edit Barcode Parsing Settings X Cancel vV Save The Email Notifier EN application is now available as a service with the AT As a service the EN can run without being logged into the computer it is running on The service can be started up and shut down Refer to the Read Me file included with the EN for setup instructions u Services Dok Ele Action View Help o ShB em mi m Sy Services Local 3 Services Local SLS Emaillotifier Name Description Status By Security Center Monitors s Server Supports fil Started Sy Shell Hardware Det Provides n Started Sy SigmaTel Audio Ser Manages Si Started Sy Skype C2C Service Skype Click Started Skype Updater Enables th RSLS EmailNotifier Started Sia Smart Card Manages 4 Started By SSDP Discovery Ser Enables dis Started By System Event Notifi Tracks syst Started By System Restore Se Performs s Started By Task Scheduler Enablesa Started By TCP IP NetBIOS He Enables su Started By Telephony Provides T Started Tere ean
17. h TD TV settings in the formulary then the drug is deleted from the MDD and then the undo button is selected the drug is added back to the MDD and the formulary However the formulary will be set to the defaults i e Dilution Status Not Allowed Preparation Method Normal Dilutions Dilutions none Total Dose Total Volume none Known Uncommon Issues This section details uncommon issues with 1 4 0 SLS AT software that are unlikely to be experienced by most users WARNING Drug Dilution Status of Not Allowed allows dilutions e g 5 mg mL 1 mg mL to be defined However when trying to create a formulary package on the AT the package will not be created and an error message will be displayed WARNING Drug Dilution Status of Not Allowed allows dilutions of only Other to be used in creating a formulary package However when the formulary is installed on 500i a dilution will not be allowed to occur for that drug when scanned WARNING If a drug record is modified in the MDD after it has been added to the formulary the AT does not automatically update the audio file association If the drug name is changed in the MDD the associated audio file will not change resulting in a possible incorrect assocation As a work around you can either remove and then add the drug to the formulary to trigger a new audio file association or manually select the correct audio file from the formulary edit dialog box WARNING A concentrat
18. iginal concentration e g 1 0 mg mL After saving those values change the Dilution Status to Dilution Required You will not receive a warning on the AT that The Dilution Status of this drug is Dilution Required The following entries have concentrations that may not be dilutions of the original drug You should review the Formulary Report to make sure all entries in the formulary are correct before installing a formulary on a 500i WARNING Group editing does not display warnings about using custom templates The warning is WARNING Using custom defined labels will deviate from ISO and ASTM standards governing user applied labels End users must take responsibility for confirming legibility and usability of the resultant labels When performing a single drug edit using a custom template the warning is provided Using medium and large font sizes in Windows 7 distorts AT startup dialogs Parts of the dialog boxes will be cut off You should use the small font sizes when using Windows 7 O CODONICS The migration tool does not transfer custom audio files for drug names The drug s audio is set to no drug audio selected wav The migration conflict report will identify those drugs in which this occurred You will need to reload the custom audio files in the AT and then set each drug to the proper custom audio file The migration tool does not transfer custom drug classification templates The custom drug classification templates are
19. ion length of greater than 15 characters is converted to an incorrect value in the MDD when imported For example a number such as 12345678901234567890 is converted to 92 233 720 368 547 77 Rarely the AT does not recognize that TD TVs are entered A warning message will show indicating that TD TV need to be entered If this occurs close and then restart the AT The edit drug window does not provide a warning if there are no TD TV values entered when Dilution Status is set to Not Allowed You will be notified when trying to create a formulary package during formulary validation and the package will not be able to be created The EAN 13 symbology is hidden from US NDC custom preset default view of the Configure Barcode Parsing window If you slide the grid line to the right EAN 13 will appear If the computer that the AT is running on has its Windows temporary folder fill up the AT will not start An error will occur when starting the AT You should contact your system administrator and have them open the temp folder and determine which if any files can be deleted Test Print Every in the Configuration tab cannot be set to zero i e 0 If you want to disable Test Prints then uncheck Enable Test Prints in the Configuration tab create a configuration package and deploy it to 500i s that require no test prints Entering a Master ID without any zero is accepted in the MDD When the database mode is US NDC an 11 digit Master ID
20. nplugged during transfer the AT Device Manager that sent the package will indicate Failed while any other AT Device Managers that are opened will indicate Transferring You can resend the same named package from the same AT Device Manager which originally sent the package only if it is the same AT session running If you have logged out of the AT that sent the package refreshed the AT Device Manager or opened the Device List again you will need to cycle the power on 500i to transfer a package The AT will stop working if the AT Device Manager is left open for a greater than six hours when using Windows 7 with Internet Explorer 9 IE9 Using IE8 with Windows 7 is recommended If the AT is used on a PC with Internet Explorer 7 IE7 the AT may exhibit slow performance if the AT is left open for multiple hours To correct the issue close the AT application and restart it No data should be lost because the AT updates as data is entered For better performance results install IE8 on the PC When using IE8 leaving the AT open and idle with the Pre Import Results window displayed for more than 15 hours can cause the AT to lock up Leaving the AT open and idle for more than 15 hours in this case can lead to a blank Import Results window The only way to exit is to click Discard and Confirm the discard Both the post import user interface notification and the report shows the incorrect Total of drugs with no changes that were skipped The
21. on to a value lower e g 0 25 mg mL than the TD TV concentration entered the message Verify concentration values The following entries have a concentration that is higher than the original drug concentration is not displayed to the user You should review the Formulary Report to make sure all entries in a formulary are correct before installing the formulary on a 500i WARNING Some warnings are not displayed when using Total Dose Total Volume For example set a drug in the formulary to use TD TV and Dilution Allowed or Dilution Required Then add some TD TV values where the equivalent concentration e g 0 5 mg mL is a dilution of the original concentration e g 1 0 mg mL After saving those values change the Dilution Status to Dilution Not Allowed You will not receive a warning on the AT that there are dilution values for that drug If a formulary with these values is then installed on a 500i when the drug is scanned with dilution switch off the dilution values are presented but a warning is given on 500i that the value s may be a dilution You should review the Formulary Report to make sure all entries ina formulary are correct before installing the formulary ona 500i WARNING Some warnings are not displayed when using Total Dose Total Volume For example set a drug in the formulary to use TD TV and Dilution Not Allowed Then add some TD TV values where the equivalent concentration e g 1 0 mg mL is equivalent to the or
22. orks The size MB was decreased to approximately 10 of its original size so that the Email Notifier won t fail However it is still recommended to start your Notifier when you install 500i s on your network Previously if the AT was uninstalled while it was running the uninstaller would not remove all the files The uninstaller now removes all required files Previously when uninstalling the AT the shortcuts were not removed when using Windows Vista and 7 Previously the drug selected counter at the bottom of both the MDD and formulary did not update when a selected group of drugs were individually deleted The count now properly updates Previously the AT would fail installation if the computer was using Java 7 There is now support for Java 7 Previously entering only a space in the Tallman field would cause a critical application error when the label is printed on 500i Now there is a check done on the AT and a warning is reported to the AT user if he she tries to set a tallman that is whitespace only Known Common Issues This section details common issues with 1 4 0 SLS AT software that are likely to be experienced by most users WARNING The Formulary Report does not sort duplicates Duplicate Container IDs in the formulary are reported but are displayed in a way that may not put the duplicate one right next to the other You can sort the Excel spreadsheet on Container ID Q O CODONICS WARNING
23. x lt gt Extended A Standard 7 Product Improvements An automatic installation and automatic migration utility is included with the AT It is provided to install the 1 4 0 AT and migrate formularies created with formularies prior to 1 4 0 software It is included on the AT disc and operational instructions are included in the AT User s Manual version 1 3 0 WARNING Before migrating data make sure to document settings that will not be migrated currently custom WAV files Further migration instructions are provided in Codonics Administration Tool Migration Utility Technical Brief 901 253 002 The barcode symbology EAN 13 displayed in the AT is now supported on 500i The barcode symbology Interleaved 2 of 5 in US NDC mode displayed in the AT is now supported on 500i Support is now provided for localization of all concentration units e g Units Units mL etc The Formulary Verification worksheet in the Formulary Report now lists all the drugs in the formulary and their statuses Previously the Formulary Report only displayed the unverified drugs S O CODONICS The dilution concentrations in the formulary are now organized the same as the Master Drug Database MDD The dilutions are organized by number and then alphabetically by concentration unit SLS support new drug name WAV files The new drug name WAV files included are Acetylcysteine Cyanocobalamin Dehydrated Alcohol Thiamine A
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