DigiScribe Manual
Contents
1. Audio Video Transcriber Technology by Apptec DigiScribe Manual Installation setup and use Apptec Corporation Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice Version 22 04 01 DigiScribe C Audio Video Transcriber Technology by Apptec COPYRIGHT Copyright 2007 2011 Apptec Corporation All Rights Reserved No part of this publication may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopying recording or otherwise without the prior written consent of Apptec Corporation Trademarks Pigiscribe Epa DigiTel lt 2 FTP Magic DigiAlert ReportGenie are trademarks or registered trademarks of Apptec Corporation All other trademarks or registered trademarks are the property of their respective companies Changes Apptec Corporation reserves the right to make changes to its products and specifications at any time Information furnished by Apptec Corporation is believed to be accurate but no responsibility is assumed by Apptec Corporation for any result from the use of said information License Terms And Conditions DigiScribe software is licensed to you under the terms and conditions contained in the END USER LICENSE AGREEMENT located in the program s License directory PLEASE READ THIS LICENSE CAREFULLY BEFORE USING THIS SOFTWARE BY USIN2. Click File Check for Updates to check for Software Updates new Full Installation Packages and new User Manuals at www Digil elSoftware com E This version of DigiScribe is EP 22 04 00 DS 22 04 00 DSDB Build 020511 1900 Do you want to check for updates at http www DigiT elSoftware com ON DigiTel Customer Satisfaction is our 1 Priority Questions Need Help Email Support DigiTeliSoftware com GET GET MP GET CS ERED Cos links above product updates to sign up to receive updates notices or for remote support and demonstrations Call in Dictation Systems Transcription Kits FTP File Distribution Digi Tel Report Generator Select Software for Software poer a aan Updates and for new Full Installation seein RE OEE A i a abee perpa ni Packages Select Documentation to see the latest Documentation We apply technology to solutions that make you more efficient Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 6 DigiScribe Audio Video Transcriber Technology by Apptec INITIAL SETUP AND USE AVAILABLE 4 00 13 47 Saved Author Name Pin__ Dept Work Reference _ Length_ DictDate__ pictTime Fries Avallabl kli Doctor 12345 Val a e wor Ist 115 1 0 00 02 51 09 10 2008 17 51 38 1 File Available Completed Download Import Stream Documents iiai W h e n D i g j S
3. download If you want to take any files out of the Files Queued for Download list on the right side of this menu click on those files To move all files at once from one list to the other click on the arrow between the lists After clicking Connect if no files are available you will remain connected so that you may click Refresh to check for files later until the FTP Folder times out the connection or you may click Disconnect to log out of the FTP Folder The up down keys to the right of the FTP Folder Name dropdown box let you reposition a Folder Name by moving it up or down in the list The Default Sort key resets the Folder Name list to show the sequence of names as set in the FTP Settings menu Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 12 DigiScribe Audio Video Transcriber Technology by Apptec IMPORT STREAM DOCUMENTS Click Import to open the browse menu shown below Click on the desired file and click Open Imported files will be imported to the AVAILABLE work lists currently select Work Filter path The Original file will be deleted from the media if Delete Original File After Import is enabled in the Toolbox s General Settings menu Click Stream to open the browse menu shown below 9 Stream Work from Media a leu gt Computer Removable Disk F Files 47 Seared P Click on the desire
4. Foot Pedals Swap the functions of the Rewind and i E F Fast Forward foot pedals Play Press Pedal to Test o Allow Skip Begin End Allow Skip to the Beginning or Skip to the sansa End of a dictation by quickly double pressing the Rewind or Fast a Forward foot pedals Work Cross Reference Clear 0 v ooon cari Work Dept Cross References The Work type Work and Department Dept numbers of each file are shown in the AVAILABLE noe neces and COMPLETED work lists To display a descriptive name instead of a number for the Work type and Department select a number from the Work Dept Number drop down box and then enter the desired name in the Work Cross Reference and or in the Dept Cross Reference drop down boxes For example for Work type 1 you can enter a cross reference of H amp P for Work type 2 you can enter a cross reference of Discharge Summary and so on as desired Change Reference to Rename the AVAILABLE and COMPLETED work lists Reference field label to any desired name For example MRN Case Number etc Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 16 DigiScribe C Audio Video Transcriber Technology by Apptec TOOLBOX WORK FILTERS e Digiscribe Toolbox Close m GENERAL SETTINGS WORK FILTERS DICTATION SOURCE FTP SETTINGS EMAIL ALERTS REPORT GENIE Work Fil
5. Halt which the J aea Download key will be renamed to during downloading and the downloading will stop after the current file being downloaded is complete e Downloaded Audio and Video files will be placed into the current Work Filter s path e Downloaded Document files will be placed into c Apptec DigiScribe Files Documents plus a subfolder with the name of the selected FTP Folder Document files are doc docx wpd rtf txt and pdf files e Files other than Audio Video or Documents will be placed into the current Work Filter path plus a subfolder called NonAudioVideoFiles The File Type drop down box to the left of File Size can be set to display ALL FILES PRIORITY FILES and DOCUMENT FILES This selection is saved ET Disconnect DOWNLOAD TO DigiScribe InQueue Folder automatically Files Queued for Download 2 ALL FILES v FileSize Refresh Download i i 0 0 andy0998 0 5 15 2011 19 50 11100000 wav 11Doctor 115 9 10 2008 17 51 38 1 10 0 123450 Check Automatically download all files upon 0 0 Police Interview 0 5 15 2011 19 5006 10000 2 1 Andy 123 46 2010 18 48 13 10 12 123456789 Connect in the Toolbox s FTP Settings menu to automatically Download all files upon clicking Connect Check File Size to include the file size in eE megabytes for each file in the list In the Files in FTP Folder list on the left side of this menu click on the files you want to
6. Hot Keys Bypass File Permissions Play Beep Tones in Rewind F Forward Mode Copy Reference to Clipboard Upon Initial Play Copy Current Time to Clipboard Upon Stop Show DOWNLOAD Menu Upon Startup Document Retrieval Only Mode Review Only Mode Show Dateas MM DD YYYY DD MM YYYY Save Reports As txt doc wpd Transcriptionist s Name Saved Use Windows User as Transcriptionist s Name DSS to WAV Conversion Rate gt 8 Audio Video Transcriber Show on Top of Other Applications Keeps DigiScribe visible over other applications Minimize Upon Play Minimizes DigiScribe to the Task Bar upon pressing the Play foot pedal Auto Queue Next Dictation Each time the Play foot pedal is pressed the top most dictation that is not marked Saved will be automatically selected and placed in the mini player New Dictation Announcement Every x Seconds A screen pop up and a prompt will announce when a new dictation has arrived in the current Work Filter s path The interval for checking if new dictation has arrived can be set between 1 and 60 seconds Accelerate List Refreshing Omit File Lengths Accelerate the refreshing of the AVAILABLE and COMPLETED work lists and omit the display of each file s length on very slow networks Uncheck to display the length of each file Delete Original File After Import Automatically delete the original file from its media after it has been imported Enable Alt Hot
7. Keys Enable Hot Keys using the Alt key plus the key s shown below From Main Menu and Mini Player Ati f File Alt FEY Exit Alta Available Altc Completed Altd Download Alti Import Alts Stream Altn Documents Altp Play Alts Stop Alt Shift lt Rewind Alt Shirt gt Fast Forward Alt Speed Decrease Alt Shift Speed Increase Alt Shift Speed Normal Alt r Refresh Altk Skip Alta Save Altc Complete From COMPLETED work list Alt m Move to Available From DOWNLOAD menu Alto Connect Suggest use with Automatically Download All Files Upon Connect feature Alt t Disconnect Bypass File Permissions Bypass file permissions when a file is not accessible across a network due to Windows folder security issues DO NOT Bypass File Permissions if multiple transcriptionists access the same folder of work in that case resolve the security issues Play Beep Tones in Rewind F Forward Mode Do not check to hear dictation audio during rewind and fast forward mode Copy Reference to Clipboard Upon Initial Play When the Play foot pedal is pressed to select a dictation file to transcribe the Reference number is automatically copied to Windows Clip Board so you may click Ctrl V to Paste the Reference number into your Word Processor Copy Current Time to Clipboard Upon Stop When any foot pedal is released to Stop playback you may click Cirl V to Paste the Current time current position in the file into your Word Processor The Current Time will be pas
8. of video DigiScribe works with the sound card in your computer or a Spectra brand SP USB USB Headset which has its own built in sound card for loud and clear playback and can use an Infinity brand IN USB2 or IN USB1 USB Foot Pedal for hands free control of playback DigiScribe lets you find work in up to 4 Work Folders that can be on your hard drive or on your network DigiScribe also lets you Import or Stream work from your hard drive across your network on a Handheld Recorder on a Memory Card or on a CD or DVD or Download work from FTP folders DigiScribe displays the dictation files in your Work Folders priorities first then oldest to newest and separates Completed Work from Available Work It also lets you filter work by various parameters and lets you search for specific work quickly DigiScribe highlights dictations that the DigiTel user has marked as a priority in red and it lets you choose the dictation you wish to transcribe next from a list of all dictations available within the Work Folder that you are currently looking at DigiScribe also displays each dictation s demographic information to enable you to intelligently choose the next dictation you wish to transcribe This demographic information includes File Number Priority and Saved Status Author Name PIN Work Dept Reference Numbers File Length and Date Time of Dictation During video playback DigiScribe displays a video window and lets you take bitmap bmp snaps
9. B Foot Pedal to a USB port and wait one minute for Windows Found New Hardware wizard to automatically install its driver 2 If using a USB Headset connect it to a USB port and wait one minute for Windows Found New Hardware wizard to automatically install its driver Note If the pedal or headset is disconnected from a USB port and then reconnected while DigiScribe is running exit and then re run DigiScribe so it may initialize the pedal and headset Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 5 DigiScribe C Audio Video Transcriber Technology by Apptec REGISTRATION DigiScribe will run for a 30 day evaluation prior to a License Key being entered into its Registration menu Simply Close this window to begin using it A License Key is available for purchase from your DigiScribe reseller or contact Keys DigiTelSoftware com for more information 30 day evaluation period remaining A License Key for DigiScribe can be purchased from your DigiTel DigiScribe reseller Enter License Key Here Do not remind me to register Lock Number 22 984801807 100309 Once you ve purchased a DigiScribe License Key email the Lock Number from its Registration menu along with the POP Proof Of Purchase Number that you will receive after your purchase to Keys DigiTelSoftware com and you will receive your License Key via email SOFTWARE UPDATES
10. C ri b e St a rts it S h OWS th e Andy 123 1 12 123456789012 00 01 00 04 06 2010 18 48 13 2 Police Interview 0 1 0 0 00 09 52 05 15 2011 19 50 06 0 andy0998 0 1 0 0 00 00 03 05 15 2011 19 50 11 0 set the Work Filters drop down box to 1 DigiTel Files Folder if DigiTel is installed on the same pc r 2 DigiScribe InQueue Folder if 2 See e fs you will be downloading files from an FTP folder or accessing work from a box A Network folder or Importing work from a handheld recorder or other media Accessing files from DigiTel installed on the same pc as DigiScribe lf DigiScribe will be accessing work from DigiTel on the same pc click Refresh to update the Available work list with the latest local work Accessing files from a Network Folder lf DigiScribe will be accessing work from a Network folder that folder on that pc or server needs to have its Security Properties set to Shareable and your pc needs to have a drive letter Mapped to that shared network folder Then set one of DigiScribe s Toolbox s Dictation Source menu s Work Filters to that drive letter then close the Toolbox Then click Refresh to update the AVAILABLE work list with the latest work To make a folder shareable login on your pc as an Administrator or a user with Administrative Rights then use Windows Explore to browse to that folder Then right click on that folder and choose its Properties To
11. E Name Email Address To Andy Andy DigiTelSoftware com cc cc Subject Completed by Andy Send Email Alerts for Priority Only COMPLETED w P SAVE J I Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 20 Digiscribe Audio Video Transcriber Technology by Apptec TOOLBOX REPORT GEINIE DigiScribe can send file status data to up to 4 ReportGenie s lf ReportGenie is located on the same network as DigiScribe the data path can be set to a mapped drive letter to the shared path c Apptec ReportGenie FileStatusData lf ReportGenie is located on a pc that is not networked to the DigiScribe pc the data path will need to be set to an Intake Path of FITPMagic such as c Apptec FTP Magic Intake Paths ReportGenie File Status Data 1 FITPMagic will need to be installed on the DigiScribe pc and will need to be set to upload from that Intake Path to the FTP Folder settings provided to you by your DigiScribe reseller or by Apptec Corporation sending file status data to ReportGenie allows a system supervisor to monitor the transcription status of each file G DigiScribe Toolbo Close GENERAL SETTINGS WORK FILTERS DICTATION SOURCE FTP SETTINGS EMAIL ALERTS REPORT GENIE Browse To Path 5 c BabyDel 1420 c _Refresh amp DigiScribe 9 Custom Conventions DigiScribeRestartBootstrap Report Genie Data R
12. E is licensed to you under the terms and conditions contained in the END USER SOFTWARE LICENSE AGREEMENT file called License rtf located in this program s License directory PLEASE READ THIS LICENSE CAREFULLY BEFORE USING THIS SOFTWARE BY USING THIS SOFTWARE YOU ARE AGREEING TO BE BOUND BY THE TERMS OF THIS LICENSE LIMITED WARRANTY Software Please see the End User Software License Agreement and Limited Warranty Coverage agreement located in the product s License directory or on the installation CD Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 22
13. Folder These paths may be redefined as desired DigiScribe will play most WAV MP3 WMA DSS and other audio files DigiScribe will also play most MOV AVI MP4 WMA and other video files Browse To Path amp c BabyDell 1420 Refresh Just place any of those files into any of the Dictation Source n Sea paths or use IMPORT to import G Aeptec DigiTel Dictation Fies them into the Work Filter path C weptec bape ten nue water currently selected on the E AVAILABLE work list or you may STREAM the files from external media such as a CD or DVD During refreshing of the AVAILABLE work list the files in the current Work Filter path will be processed DSS files will be converted into WAV files Files whose names are not formatted in the DigiTel standard format will be renamed into this format with the first 80 characters of the original file name displayed in the Author Name field n DigiScribeRestartBootstrap Source 1 2 3 or 4 You can enter each Source path manually or you can use the Browse To Path directory finder to locate a path on your hard drive or across your network and then click the gt arrow to enter that path into a particular Source The field to the right of the Source path is for a Description that will be displayed in the Work Filter drop down box on the AVAILABLE and COMPLETED work lists Click Default to return a Work Filter s path to its default setting Delete The number of d
14. G THIS SOFTWARE YOU ARE AGREEING TO BE BOUND BY THE TERMS OF THIS LICENSE Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 2 Digiscribe Audio Video Transcriber Technology by Apptec TABLE OF CONTENTS e 4 INTRODUCTION e 5 INSTALLATION e PC Requirements e Software Installation e Hardware Installation Foot Pedal Headset e 6 REGISTRATION SOFTWARE UPDATES e 7 INITIAL SETUP AND USE e 8 9 USAGE TIPS e 10 13 MENU OPTIONS e AVAILABLE Work COMPLETED Work DOWNLOAD FTP Work IMPORT Work from Media STREAM Work from Media DOCUMENTS downloaded from FTP e 14 21 TOOLBOX e General Settings Work Filters Dictation Source FTP Settings Email Alerts Report Genie e 22 MISCELLANEOUS e Upgrades e License Agreement e Limited Warranty Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 3 DigiScribe Audio Video Transcriber Technology by Apptec INTRODUCTION DigiScribe is a professional Audio Video Transcriber that enables you to transcribe most audio files including standard WAV and TrueSpeech WAV MP3 WMA M4A iPhone and DSS and most video files including MOV MP4 AVI M4V iPhone and WMV on your computer Those audio files can come from Digilel or other sources of dictation Those video files can come from digital camcorders or other sources
15. Info DigiTelSoftware com for more information Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 10 DigiScribe a gt Audio Video Transcriber Technology by Apptec COMPLETED The COMPLETED work list shows the dictations that you have already transcribed and marked Completed File Available Completed Download Import Stream Documents COMPLETED 2 00 03 51 Author Name Pin__ Dept Work Reference Length__ Dict Date__ Dict Time_ File 115 1 0 12345 00 02 51 09 10 2008 17 51 38 1 Saver 123 ae 12 123456789012345 00 01 00 04 06 2010 18 48 13 2 Saver To return a Completed dictation to the AVAILABLE work list click on a file and then click Move to ae nt AVAILABLE 00 00 00 00 00 00 i 00 00 00 Toolbox Ea gt E Save f Completed To see Completed work that is located in a different Dictation Source path select a different Work Filter from the Work Filters drop down box Old Completed dictations are automatically deleted based on the number of days set in the Delete field of the Toolbox s Dictation Source menu In that menu each of the four Dictation Source paths may be set with its own Delete parameter from 1 to 999 days 2 7 years If a Delete parameter is set to 0 automatic deletion of old completed dictation files from that path is disabled You may also manually delete a Completed dictation from the COM
16. PLETED work list by clicking Delete One You may also delete all Completed dictation from the COMPLETED work list by clicking Delete All lf a column is too narrow to display all the characters in it you may readjust its width by clicking and dragging the line between columns in the column s heading The new column width will be remembered automatically Click Open Report to open a report showing the content of the COMPLETED work list You can open the report in Notepad or Word or Word Perfect depending on the Save Report As setting in the Toolbox Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 11 DigiScribe C Audio Video Transcriber Technology by Apptec DOWNLOAD The DOWNLOAD menu lets you download work from up to 25 FTP folders The FTP Folder drop down box lets you choose File Available Completed Download Import Stream Documents DOWNLOAD the FTP folder you wish to download from Then FTP Folder Default Sort f a ee e ema Click Connect and click the files you want to Files in FTP Folder 0 download and then click Download FileSize Refresh Downoad i _tstst i i ts Once all the queued dictations are downloaded the connection to the FIP folder will be automatically disconnected Click Available to view the downloaded files om oom o _ t To cancel downloading click
17. ays a Completed dictation in a particular Dictation Source path will be kept Set from 1 to 999 days 2 7 years or to O to disable automatic deletion Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 18 DigiScribe Audio Video Transcriber Technology by Apptec TOOLBOX FTP SETTINGS DigiScribe can download audio and video files from up to 25 FTP Folders Close Folder Name A descriptive GENERAL SETTINGS WORK FILTERS DICTATION SOURCE FTP SETTINGS EMAIL ALERTS REPORT GENIE name for this folder that will be meet aa displayed in the DOWNLOAD Server ID menu server ID The IP or Web ee a Address of the FTP Folder Automatically download all files upon Connect j Server specifies data port to enable firewall access V Delete downloaded files from the FTP Folder User Name The FTP Folder s Files download to the current Work Filter s path log in User Name FTP Folder 1 FTP Folders are available for 4 gt montly rental Contact your xii 2 igiScribe r emai reseller or email Password The FIP Folder s Dacta dear Info DigiTelSoftware com _Copy_ _Gear_ for more information log in Password Server Dir The FTP Folder s subdirectory if needed Automatically download all files upon Connect Automatically download all files upon clicking CONNECT in the DOWNLOAD menu Handy for client
18. change without notice 19 DigiScribe C Audio Video Transcriber Technology by Apptec TOOLBOX EMAIL ALERTS DigiScribe can alert up to 3 people when the Status of a File has changed when DigiAlert is also installed on the same pc DigiAlert can be tried for up to 30 days for free It can be downloaded at www DigilelSoftware com and a License Key for it can be purchased from your DigiScribe reseller You may also email Info DigilelSoftware com for more information DigiAlert is easily set with your email address and email password so that it can send a file status change alert as an email or text message Then as shown below in DigiScribe just enter one or more people to send an email alert to when the selected file status changes occur or only when the selected file status changes occur for a Priority file DigiAlert can save you time by automatically informing a supervisor or client when a dictation has been transcribed or is in process of being transcribed The alert can be sent as an email or by addressing the email to the person s cell phone number it can be sent as a text message See the DigiAlert User Manual at www DigiTelSoftware com for more information lf the Subject field is blank DigiAlert will automatically fill in the Subject field with the File Number and the file s Status change G DigiScribe Toolbo Close GENERAL SETTINGS WORK FILTERS DICTATION SOURCE FTP SETTINGS EMAIL ALERTS REPORT GENI
19. change without notice 4 DigiScribe Audio Video Transcriber Technology by Apptec INSTALLATION PC Requirements USB Port One for an Infinity brand model IN USB2 or IN USB1 USB Foot Pedal Hard Disk 10 MB for DigiScribe program Optional sound Card If not using a USB Headset USB Port One for a Spectra SP USB USB Headset Interface Internet access for downloading files from FTP Folders Interface Network Interface Card to access files across a network Optional Software Microsoft Windows Media Player Version 10 or higher Microsoft Windows Media Format Runtime Version 11 or higher Microsoft DirectX Runtime Version 9 or higher DSP Group s TrueSpeech Codec Latest Version Operating Systems WINDOWS 2000 2000 2008 Server XP VISTA WINDOWS 7 SOFTWARE INSTALLATION 1 LOG IN to Windows as a user with Administrator Rights if necessary 2 DOWNLOAD the latest DigiScribe at www DigiTelSoftware com by clicking on SOFTWARE then New Installation Then click on the version number under the DigiScribe heading and follow the on screen instructions Only setup in the default directory and if asked do you want to keep this file click Yes DigiScribe will run for a 30 day Evaluation Period prior to a License Key being entered To place a DigiScribe Shortcut onto your desktop locate DigiScribe in All Programs then right click on DigiScribe and select Send To Desktop HARDWARE INSTALLATION 1 Connect the US
20. d file and click Open The selected file a open in the mini player File C TwentiethCenturyfox _ mp3 When you re finished with the file you selected to stream click Skip Open i Cancel You may Import or Stream an audio or video file that is on your hard drive across your network on a CD or DVD on a Handheld Recorder Memory Card or other media A file that is streamed is handled outside of the file management of DigiScribe s AVAILABLE and COMPLETED work lists As such a streamed file retains its original filename and cannot be marked Saved or Completed Note A streamed DSS audio file will not play because it must be converted into a wav file for playback DSS files should be imported so that it will be converted into a playable wav file Note DS2 otherwise known as DSS Pro or DSS Professional files are not supported Recorders that can record in DS2 format can also be set to record in DSS otherwise known as DSS Classic mode Click Documents to open the browse menu shown below Browse to the desired downloaded document files to open save print or move them Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 13 DigiScribe C Audio Video Transcriber Technology by Apptec TOOLBOX GENERAL SETTINGS The General Settings menu contains adjustments and special f
21. e menu All the other parameters in the Work Filter are optional but can allow you to define a Work Filter with greater specificity For example you can setup a Work Filter to show work from a particular Author from a particular Dictation Source Or for example you can define Work Filters to choose specific types of work by Work type or Department Number or Priority or to locate specific dictations quickly by their Reference number or Dictation Date To add a Work Filter click Add New then type its name into the pop up box then define the filter and click Save Changes To edit a Work Filter select it from the Work Filters drop down box updates its settings and click Save The up down keys to the right of the Work Filters dropdown box let you reposition a Work Filter by moving it up or down in the list Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 17 DigiScribe Audio Video Transcriber Technology by Apptec TOOLBOX DICTATION SOURCE At least one of the Dictation Sources must be used for DigiScribe to have a place to access audio or video files That Dictation Source is used with at least one Work Filter which is set to look for files in that Dictation Source path The first two Dictation Sources are initially set to the defaults shown below to point to the local DigiScribe InQueue Folder and to the local DigiTel Dictation Files
22. eatures that let you fine tune the operation of DigiScribe Audio Preview Listen to a few a EN X seconds of a dictation when you cor click on it in the AVAILABLE or ppgee ee treated n COMPLETED work list to help r Fiza pony T Auto Backspace 2 Auto Queue Next Dictation fe fel you choose if its the one you DE T New Dictation Announcement Every 10 Seconds Play Plus 0 5 seconds Accelerate List Refreshi it File ths ress Pedal to want Adjust from 1 to 15 oee T pake rate Afer Inport aao iia 4 e sS Allow z R seconds set to 0 to disable ee T Bypass Fie Permissions Sisan i Play Beep Tones in Rewind F Forward Mode Work Dept Cross References Audio Preview Prompt Volume Copy Reference to Clipboard Upon Initial Play Work Dept Number b _ 1 Copy Current Time to Clipboard Upon Stop as r V Play Audio Prompts Show DOWNLOAD Menu Upon Startup Work Cross Reference at Auto Backspace Select the T Document Retrieval Only Mode 0 E 3 7 Review Only Mode Dept Cross Reference Clear number of seconds to Rewind sett omoses umpomme Comme PT each time you press the Play foot ststussareche Swe mt doc wpd Change Reference Heading To TranscriptionistsName Saved Reference pedal Adjust from 0 to 9 Sark Anon Use Windows User as Transcriptionist s Name seconds check Plus 0 5 Change Wallpaper DSS to WAV Conversion Rate gt 3 seconds to fine tune it Wind Incremen
23. eport Genie 1 gt c Apptec FTP Magic Intake Paths ReportGenie File Status Data _Default Report Genie 2 _ gt c apptec FTP Magic Intake Paths ReportGenie File Status Data 2 _Default Report Genie 3 gt c Apptec FTP Magic Intake Paths ReportGenie File Status Datas _Default Report Genie 4 gt c Apptec FTP Magic Intake Paths ReportGenie File Status Data _Default Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 21 DigiScribe C Audio Video Transcriber Technology by Apptec UPGRADES The latest software and documentation can be found at www DigiTelSoftware com lf DigiScribe is not already installed check this site to see if a newer New Installation version is available p DigiScribe Updates If DigiScribe is already installed click File eo lpr a then Check for Updates to automatically Do you want to check for updates at http www DigiT elSoftware com navigate to this site Click Yes and you will be brought to the Software Upgrade page of www DigiTelSoftware com If there is a newer upgrade version available click on the new version number in the DigiScribe column Then follow the on screen instructions to install the upgrade On this site you can also sign up for Update Notices to receive an email when a new upgrade becomes available LICENSE AGREEMENT DigiScribe SOFTWAR
24. file length and Current position in the file is also shown in Windows Task Bar 00 09 52 00 04 21 Di alm File Police Interview Slide Volume to adjust the playback volume Slide Speed or click or to adjust the playback speed or click to return the speed control to normal speed Click Toolbox to adjust many of DigiScribe s settings Click Reference to change the data in the dictation s Reference field to correct it or to enter a short note of up to 15 characters Click Skip to skip the current dictation and return it to the AVAILABLE work list Click Save to mark the current dictation Saved to bookmark its current position and to return it to the AVAILABLE work list Click Completed to mark the current dictation Completed and to send it to the COMPLETED work list When a video file is selected a video window will open as shown in the example below Click Enlarge to make the video window larger Click Snapshot to save a bitmap omp file of the current video frame To support the playback of some video files the latest Windows Media Format Runtime and the latest DirectX 9 Runtime should be installed on your pc These files are available for download at www Microsoft com File Police Interview Many more adjustments and special features are available and described later in this manual You may click on the Current time to Copy it to Windows Clipboard so that you may use Ctrl V to Paste it into y
25. hots which you can save print and include in documents Mark work Completed or Save it for later Saved work is bookmarked with the current position so when you return to this work later its right where you left off And adjust playback Speed and Volume with ease DigiScribe can also alert you when new work has arrived from your Digi el or network DigiScribe Interfaces with DigiAlert to Email or Text file status updates to one or more people Now you can automatically alert your clients when typed work is ready for them to download or automatically alert your supervisor when you ve finished a file DigiScribe Interfaces with FTPMagic to allow you to send or copy a dictation file to an FTP Folder This lets you send a file to someone else to transcribe or to send a copy of one that you want someone to help you with words that you do not understand And your clients can also use DigiScribe to quickly and easily download typed Documents from an FTP Folder with just one click And users can use DigiScribe to easily review dictation files And DigiScribe can send file status data via FT PMagic or via a networked mapped drive letter to ReportGenie 1 To play TrueSpeech WAV files install the Tr ueSpeech Codec from the Software Software Upgrade page of www DigiTelSoftware com or Google to find the latest version of it Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to
26. lect the path to 3 LO l2 IASI onoo Opein 18 48 Download or Import work from Police Interview 0 1 0 0 00 09 52 05 15 2011 andy0998 0 1 0 0 00 00 03 05 15 2011 Select one of the available dictations by clicking on it to hear a preview of It and then press the play foot pedal Send To Copy To Work Filters ae meere gt ue The Available work list presents all the a eos oe oom fy prioritized dictation first showing the Toolbox inn SE oldest at the top of the list You may i l also click on a column heading to resort the list as desired Click Default Sort to return the sort to the default sort Once a dictation is selected the main menu will reduce in size to the mini player mode 09 52 00 04 21 00 05 30 ee File Police Interview Click Completed to move the file to the Completed work list and return to the Available work list Click Save to save the current position and return the file to the Available work list Click Skip to just return the file to the Available work list Note If the file you selected is a video as shown above the video window will open on the right side of the mini player You may reposition the mini player on your desktop and it will remember its new position You may set the mini player to minimize to the task bar each time Play is activated by setting Minimize Upon Play in the General Settings menu of the Toolbox The Current position in the file a
27. map a drive letter to a shared folder use Windows Explore to browse to that folder Then click Map a Drive Letter and set to a letter that is not already used by your hard drive or CD drive Importing files from a Handheld Recorder or other Media Click Import to import files from a Handheld Recorder or other Media then click Refresh to update the AVAILABLE work list with the imported work Downloading files from an FTP Folder lf DigiScribe will be downloading work from an FTP folder set the Toolbox s FTP Settings to the FTP folder s log in information and then close the Toolbox Then select Download from the main menu to select the Download menu Then click Connect choose one or more files and then click Download Then click Available to update the AVAILABLE work list with the downloaded work FTP Folders are available for monthly rental for less than 50 per day Please contact your DigiScribe reseller or email Info DigiTelSoftware com for more information Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 7 DigiScribe Audio Video Transcriber Technology by Apptec USAGE TIPS The main menu of DigiScribe displays a list of all AVAILABLE work Use the Work Filters drop down box to File Available Completed Download Import Stream Documents select the Work Filter YOu wish to show AVAILABLE 4 00 13 47 work from or to se
28. nd the Total file length is shown at the top of the mini player and in Windows Task Bar at the bottom of your screen You may also set Show on Top of Other Applications in the Toolbox to keep all DigiScribe menus in the forefront You may also change the widths of the columns of the AVAILABLE Work and COMPLETED Work lists by dragging them wider or narrower The changes will be saved automatically You may click on the Current time to Copy it to Windows Clipboard so that you may use Ctrl V to Paste it into your Word Processor You may click the Status Bar to Copy the Reference Number to the Clipboard or double click the Status Bar to Copy all the Status Bar data plus the Total time to the Clipboard Use Ctrl V to Paste the data into your Word Processor Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 8 DigiScribe ana Audio Video Transcriber Technology by Apptec The current dictation s demographic data is shown in the status bar at the bottom of the mini player This data includes the File Number Priority Status Author Name Department Number Work tyoe Number Reference Number and Date of Dictation You may hover over its fields to see additional demographic data such as the Author PIN and the Time of Dictation The Total file length Current position in the file and Remaining length is shown at the top of the mini player and the Total
29. our Word Processor You may click the Status Bar to Copy the Reference Number to the Clipboard or double click the Status Bar to Copy all the Status Bar data plus the Total time to the Clipboard Use Ctrl V to Paste the data into your Word Processor Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 9 DigiScribe T Audio Video Transcriber Technology by Apptec AVAILABLE The AVAILABLE work list shows the dictations that are available to be transcribed It shows all priority dictations first in red top down from the oldest to the newest Then it displays all non priorities top down from the oldest to the newest It also indicates your saved dictations File Completed Download Import Stream Documents Click a column heading ex Author AVAILABLE 4 00 13 47 Name to re sort the dictation list by that oa st criterion 00 00 01 00 00 09 52 onsets Click Default Sort to reset the sort to its default Click Refresh List to refresh the list to include new dictations that have recently come in to Digil el or from the network mm mm Each time Completed Save or Skip is vm cwi clicked the list is automatically refreshed To see AVAILABLE work that is located in a different Dictation Source path select a different Work Filter from the Work Filters drop down box To select work from a CD or DVD drive from a Handheld Recorde
30. r or Memory Card from a Network Folder or from another location click Import or Stream Import lets you browse to a file which is then imported into the Available work list In the Toolbox select Delete Original File After Import to have the original file deleted after it is imported from the media Stream lets you browse to a file which is then played directly from the media lf a column is too narrow to display all the characters in it you may readjust its width by clicking and dragging the line between columns in the column s header The new column width will be remembered automatically Click Open Report to open a report showing the content of the AVAILABLE work list You can open the report in Notepad or Word or Word Perfect depending on the Save Report As setting in the Toolbox lf FT PMagic is installed and set up the drop down box next to Send To and Copy To will show the available FIP Folders which are subfolders of FTP Magic Intake Paths DigiScribe that dictation files can be sent or copied to You can send a dictation that you want somewhat else to transcribe or you can copy a dictation to someone for help understanding a word FTPMagic runs for free on the same pc that Digi el is on or it can be tried on a different pc for up to 30 days for free It can be downloaded at www DigilTelSoftware com and a License Key for it can be purchased from your DigiScribe reseller You may also email
31. s downloading the typed work you sent them via an FTP Folder or for when you always want to download all work from an FTP Folder Server specifies data port to enable firewall access This is usually checked When checked it enables passive mode so that the FIP Folder specifies the data port number to use in order to connect through its firewall Delete downloaded files from the FTP Folder This is usually checked If you just want to download a file but leave the original on the FTP Folder uncheck this option Files download to the current Work Filter s path So prior to downloading set the AVAILABLE work list s Work Filter to the desired path Use and gt to scroll through the 25 FTP Folder settings Use and gt to jump to the first or last setting Copy copies the FIP Folder settings to memory and Paste pastes the copied data into the current FTP Folder setting to make it easy to add the data for the next FTP Folder Clear clears the current FTP Folder s settings Test Site Connection verifies if the FTP Folder Settings are correct by logging in The LED will turn green if log in is successful otherwise the error will be displayed FTP Folders are available for monthly rental for less than 50 per day Contact your DigiScribe reseller or email Info DigiTelSoftware com for more information Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to
32. t Select the number of seconds to Rewind or Fast Forward for each second the Rewind or Fast Forward foot pedal is pressed Adjust from 1 to 60 seconds Check Accelerate to accelerate the wind increment as you continue to press the pedal Prompt Volume Adjust the prompt playback volume Uncheck Play Audio Prompts to silence them Default Column Widths Set the AVAILABLE and COMPLETED column widths to their defaults Reset Mini Player Position Set the mini player to show at upper left screen Adjust Status Bar Height Engages the mini player so the Status Bar can be adjusted by double clicking it repeatedly to increase or decrease its height Clear Aux File Data Clear the current Work Filter path s auxiliary file data This data contains the calculated file lengths of each file which are used to accelerate list refreshing Once cleared the first time the AVAILABLE or COMPLETED work list is refreshed it will recalculate each file s length Change Mini Player Wallpaper Scroll through the available mini player wallpapers Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 14 O DigiScribe Technology by Apptec J Show on Top of Other Applications Minimize Upon Play Auto Queue Next Dictation New Dictation Announcement Every fio Seconds Accelerate List Refreshing Omit File Lengths Delete Original File After Import Enable Alt
33. ted surrounded in brackets ex 00 01 05 Show DOWNLOAD Menu Upon Startup Show the DOWNLOAD menu upon startup Document Retrieval Only Mode Use this mode when DigiScribe is used at a client s location for downloading documents via FTP Review Only Mode Use this mode when DigiScribe is used for the purpose of letting a user review dictation files Apptec Corporation Our products and solutions make your work easier Availability and specifications subject to change without notice 15 DigiScribe Audio Video Transcriber Technology by Apptec Show Date as MM DD YYYY North American or as DD MM YYYY European format Save Reports As txt or doc or wod to open the AVAILABLE and COMPLETED work lists when the Report key is clicked in Notepad or Word or Word Perfect respectively Transcriptionist s Name Display this name in the Saved field of the AVAILABLE work list for a saved dictation The transcriptionist should put their name in this field This name will also show in a DigiAlert email to indicate the transcriptionist that is working on a particular file Use Windows User as Transcriptionist s Name Use the current User logged into Windows as the Transcriptionist s Name when noting who Saved and Completed a files DSS to WAV Conversion Rate DSS file to WAV file conversion rate kHz Higher rates may result in higher playback fidelity but it can be set for personal preference USB Foot Pedal Transpose F R
34. ters let you see only the work you want to at any Dictation Source Description Dictated From Dictated To f eae R 7 given moment You can define mbane Ph Fie Traneciptioniat Length as many Work Filters as you M Savedonly desire Worktype Department Reference ee fy Priority Only os At a minimum just setup one workcriters Masten cep Work Filter for each Dictation Jo eee eS Source path that you want to choose work from There are four Dictation Source paths that you can choose from DigiScribe is preconfigured with two Work Filters 1 The first preconfigured Work Filter is DigiScribe InQueue Folder which looks for work at the Dictation Source path C Apptec DigiScribe Files InQueue It presumes that you don t have a Digile l System installed on the same pc as DigiScribe It gives DigiScribe a place to put files downloaded from FTP Folders or imported from a Handheld Recorder or other media 2 The second preconfigured Work Filter is DigiTel Dictation Files Folder which looks for work at the Dictation Source path C Apptec DigiTel Dictation Files It presumes that you have a Digi e Call In Dictation System installed on the same oc as DigiScribe so that DigiScribe can see Digilel s dictation files The definition of each Work Filter begins with the choice of Dictation Source Description The Dictation Source is one of the four Dictation Source paths as set in the Toolbox s Dictation Sourc
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