Getting Started
Contents
1. Human Resource STARVISION INFORMATION TECHNOLOGY SDA HUMAN RESOURCE INFORMATION SYSTEM HRIS USER MANUAL FOR GETTING STARTED VERSION 1 0 ETI LLJi S Human Resource STARVISION INFORMATION TECHNOLOGY SDA Table of Contents SYSTEM FEATURES diia itemm iram eme lan e ii se ee I IER ILI EE EET 4 1 0 INTRODUG TION C O 5 2 0 MASTER FILE OO 5 perde c 4 2 2 Segment for OrganisationUnit U 6 2 31 der little b n 2 u 7 2 Salapy CAC ouster 10 2 5 305 14 2 0 IRSA 15 27 Transaction uuu u 15 2 8 Bank Information 16 3 COMPANY DETAILS SETUP 17 2 Compahy Maste 17 2 iei 21 s 3 Pay erinran iea 22 4 EMPLOYEE PROFILE SETUP U U assa2. Salary Code A x p Basic Salary 8000000 Monthly Salary 5000 00 Salary Point 9 Gross Salary 85000 00 Click on the Cancel button and the Exit button to go back to its previous screen If the information entered is correct the record will be saved into the system Salary Scale Master File Salary Code B Salary Scale GENERAL Effective Date From 101 01 2005 a Effective Date 31 12 2099 a Created By dbo 15 07 2005 Modified By eplatform 28 10 2013 Salary point s N Basic salary NPC Amt Monthly salary Gross salary 10 80000 00 5000 00 85000 00 85000 00 Training Manual HRIS Version 1 0 Page 13 FT LLJi z Human Resource STARVISION INFORMATION TECHNOLOGY SDA 2 5 Job Family This Job Family master file screen is for the user to setup maintain the Job Familyand description Job Family Master Job Family Code Probation period Monthis Remark Effective Date From WE ffective Date To GW LIE Modified by T 1 Click the Add button to add a new record wr Update x Delete search yQuery Print w Move Next save Cance 23 Exit Y Job Family Master Job Family Code l Probation period Remark EZZ TASE Men User needs to fill the Job Family Code Probation Period Job Family Description and Remark and Effective Dates Fields Job Family Master Job Family Code FN Proba
3. Segment Code Segment Name SEG 1 b Segment Code m s Modified By On platform 16 10 2013 For more details on this module refer to User Manual for Employee Profile Management System 2 3 Organisation Unit This module captures different organization units within the Organization Reports are available for printing by Organisation Unit Training Manual HRIS Version 1 0 Page 8 STARVISION INFORMATION TECHNOLOGY SDA Organisation Unit Masier Organisation Cost Centre B eund ee w 9 e Ce 19 Segment 2 PCY see J89 Addis Ji Sess Segment 4 CG MotifiedByOn v Click the Add button to add a new record rb e CN gt r3 ih iTi t Update 9 Q Search lxQuery Gy Print Move Prev Y Organisation Unit Masier iz Orgzanmsation seo EES 8 0 l 9 9 se se T Jm User needs to fill the Cost Centre Segment 0 etc Organisation Unit Master Organisation Unit lcEOG ADMIN FIN Cast Centre FIN bJ semento YB sees 8 MY sem OO JS sss semea U U O Seomerts 8 Description d pom Modified Training Manual HRIS Version 1 0 Page 9 STARVISION INFORMATION TECHNOLOGY SDA Click the Save button to save the rec
4. 24 Employee Prolle uu uu uuu u dI FRE NEMPE SUY 23 42 ACCOUNT uuu ul 25 T 27 4 4 Employee s New Appointment 29 RIN Py acca ce eee eine ee ee ses ce eee esc eee 32 Sel Check PETO NE 32 5 2 One Time Transaction Entry 34 5 3Standard Allowance Deduction Entry T 35 Training Manual HRIS Version 1 0 Page 2 Human Resource STARVISION INFORMATION TECHNOLOGY SDA S4 ray FOU Me 36 9 06 Make Fa VINCI uuu ane rcs RT Ttt 41 5 7 Check Payment Information 42 5 6 Export uuu usupa uuu us kaun 43 5 9 CPE ExD0rITu u uuu s ausasasausssusassissqssasasawsssakas ss usssusasuksaqawausasusasukaspapsussswsasakaqa 43 Training Manual HRIS Version 1 0 Page 3 mecie Human Resource STARVISION INFORMATION TECHNOLOGY SDA System Features Human Resources Information System HRIS is designed and developed to operate as web based environment Consistency and Simplicity
5. Thomson 005 000142001 00 00 00 eplatform 01 01 2001 12 00 00 2 riu linea dna FS maid fd a TT Bank Branch Master Branch Giro Code 001 Created By eplatFarm 01 01 2001 Saj Modified By eplatform D1 01 2001 5 3 Company Details Setup 3 1 Company Master This is to set up the company information that will be used as default values in the payroll module It includes information like Bank account details Govt Rates and Business Info Training Manual HRIS Version 1 0 Page 18 STARVISION INFORMATION TECHNOLOGY SDA Company Master Company Code Company Mame starvision IT Pte Ltd Create date dbo fogyo8 2005 Modified By 10 10 2013 Company Info Bank Govt Rates Business Info street Name Kallang Person In Charge CPF Fund FUL Pay Period Working Hours Running CPF Type z QuickSearch Y Query Builder 2 Export To Excel Created by Modified on Type Description Govt CPF Type Created on 4 o Mot Contributing 5 201209 51 1 51 2012 09 51 1 Private Sector Employees PREEMPE 2 8 20051208 312005031 2 Mor Pensionable Employees PUNEMPE 2 5 20050405 53 2005 09 53 3 PensionableEmployees _ U PUP EMPE 2 45 200509 45 dbo 2
6. is easy and simple to operate as menus and windows together with on line help messages govern the entire system In addition each module is designed with the same operational procedure New users need only to learn and be familiar with one module and soon be familiar with all of them Hence even users with no computer experience will find it easy to operate Flexible The system provides flexible master file maintenance for adding modifying and deleting master file information respectively Popup windows tables With the prompt windows searches through files are made simple and it allows users to obtain prompt and accurate access data Reports provided Listing and statistical reports are provided too making checking and reporting purposes much more efficient and effective Training Manual HRIS Version 1 0 Page 4 STARVISION INFORMATION TECHNOLOGY SDA 1 0 Introduction The Getting Started feature enables to carry out the processing of payroll more easily in step by step process Features available a Master File Setup b Company Details Setup c Employee Profile Setup d Employee Profile Setup e Run Payroll 2 0 Master File Setup The Master File Setup consists of a Cost Centre b Segment for Organization Unit c Organization Unit d Salary Scale e Job Family f IR8A Position g Transaction Type h Bank Information Master File Setup Cost Centre EX Segment for Organizat
7. To 31 12 2099 za w fF 7 Created By dbo 15 07 2005 Modified By eplatform 02 11 2006 74 Before the Add New button is clicked the system checks if the required fieldis empty If this field is empty system will prompt message shown below Click on the OK button to close the message box and fill in the indicated field Then save the record again Training Manual HRIS Version 1 0 Page 11 Mec Human Resource STARVISION INFORMATION TECHNOLOGY SDA Message from webpage AN Salary Code cannot be left blank To add the Salary Scale details click on the Add New button Salary Scale Master File AM say Effective Date From 01 01 2005 Effective Date Ta 31 2 2099 A Query Builder System will show as follows Salary Scale Master File Salary Code s s p tC NWC Year NWC Rate NWC Amount Quick Search Y Query Builder 26 Export Tr Enter Information such as Basic Salary NPC Amt and Salary Point fields Training Manual HRIS Version 1 0 Page 12 FT LLJi z Human Resource STARVISION INFORMATION TECHNOLOGY SDA Salary Scale Master File Salary Code s p Basic Salarv 8000000 Monthly Salary 685000 00 Salary Point 9 Gross Salary 85000 00 MEME ooo Tia EE Click the Save button to save the detail record Salary Scale Master File
8. Training Manual HRIS Version 1 0 Page 20 STARVISION INFORMATION TECHNOLOGY SDA Company Master Company Code SOs Company Name Starvision IT Pte Ltd Create date dbo 08 08 2005 SH Modified By dbo 10 10 2013 Em Company Info Bank Govt Rates Business Info Mature of Business Company Ownership whole Local Payroll Master File Company Business Info Tab 3 2 CPF Account This master file stores CPF A C representing the of CPF Account employees are covered by CPF Account Master or cr mmu Click the Add button to add a new record Update 9 Delete Q search Query g Print 4 Move Prev Move Next Save ly cance Exit M CPF Account Master Enter Information such as CPF A C field Training Manual HRIS Version 1 0 Page 21 Human Resource STARVISION INFORMATION TECHNOLOGY SDA CPF Account Master CPF 123789 8 Click the Save button to save the record sia Add update Delete search Print Move Prev W Move Next Cancel CPF Account Master CPF AIC 123789 8 Created so Before the record is saved the system checks if the required fieldis empty If this field is empty system will prompt an error message shown below Click on the OK buiton to close the message box and fill in the indicated field Then save the record again If the information
9. entered is correct the record will be saved into the system 3 3 Pay Period i Add vy Update Delete Q search PQQuery GoPrint Move Prev Move Next s Save A Cancel gt Exit Enquiry Payroll Mode i Description Hourly rated employees Monthly rated employees vr 4 h Period Payroll Mode Type monthly Rated Pay Period Details Click the Add button to add a new record Training Manual HRIS Version 1 0 Page 22 STARVISION INFORMATION TECHNOLOGY SDA Y Update Delete Search d Query Print Move Prev ay Move Next Save W Cancel gt Exit Al PaylMode Y oke ayrollMode Description Daily Hourly rated employees Monthly rated employees Enquiry 10 126 Xpor D EXCE IT gm 4 7 h Period Monthly Rated m Payroll Mode Type Pay Period Details Enter the Payroll mode Description and select Payroll mode type from the drop down box Click on the Add Button in the Pay Period window y Print Mo Pre ye Next Save Cancel t ayroll Mode Description 4 h Pav Period Payroll Mode Type Monthly Rated 8 8 v Pay Period Details Bulder 126 xport Pay Year Pay Month Pay Period Pay Mode Period From Period Payment Date Status Close Created vate Created By Time Loq Enter the Pay mod
10. only wish to process only for a group of employees you can make use of Selection Criteria Section consisting of Additional Selection button to display the query builder to filter the employee records and or with Organization Unit Job Family Appointment Code Grade Employee ID From To Training Manual HRIS Version 1 0 Page 38 STARVISION INFORMATION TECHNOLOGY SDA Payroll Calculation i ePlatFaorm MET PickList Webpage Dialog Batch M Drag a column header here to group by that column Payrall Process ae LE Mame Org Unit Appt Code Div Status Createdlfln BAO 140001 Tammy Leong Additional selection Emp ID 1 0001 Use Check button to view the defined employees Payroll Calculation Pa pv el Payroll Mode M Run Date 5 Process Year Mth 2013 o Pay Periad Process Date From 0102013 Date 3009201 Created By E ePlatform NET PickList Webpage Dialog Drag a column header here to group by that column BAO1NO0O001 Selectian Criteria Payroll Run Type Organisation Unit Tammy Leong Appointment Code Employee ID Fram Additional Selecti Emp ID Otherwise you can just click on the Show Selection button to check whether all your employees are selected for payroll processing Note You will not be able
11. 0 13 03 2013 19 33 09 dbo 13 03 2013 19 33 09 TARAA See Sea ee raat os ae 4 Employee Fund Employee ID Name 10008 Peter Roger 9 fund Rr o oystem will prompt for missing information if you leave out any mandatory field when you are saving the Employee record Click on the OK button to close the message box and fills the indicated fields Then save the record again If the information entered is correct the record will be saved into the system Training Manual HRIS Version 1 0 Page 28 STARVISION INFORMATION TECHNOLOGY SDA 4 4 Employee s New Appointment After creating a new Employee profile make sure you create a new appointment record for the new Employee profile New Appointment Details Employee Action Current Organisation Unik Scheme of Service Effective Date Confirm Date Payroll Payroll Made Basic Salary Amount Monthly Salary Reason Code Essential Post Hold Against Scheme of Service Appointment Progress Remark CD L EE _ 3 oi L l CSD L l LL I9 Transaction Date Appointment Code Division Status Joined Date Appointment Dake Next Inctl Date Salary Code Cosk Centre Code Amount Gross Salary Position Code Essential Category Designation Designation Title Click on the Add button to create a ne
12. 154 2005 09 54 4 ork Permit jMSZ 2UI2 09 52 eplattorm _ 1 52 201209 52 Quies 5 8 021472005 09 47 l Fr Mi Payroll Master File Company Info tab Bank A C Tab Details on Company Employer s Bank account Payment to employees in the form of GIRO Banking Cheques and Cash are done through this account Training Manual HRIS Version 1 0 Page 19 STARVISION INFORMATION TECHNOLOGY SDA Company Master Company Code Company Name Starvision IT Pte Ltd Create date dbo 08 08 2005 S Modified By dbo 10 10 2013 H Company Info Bank Govt Rates Business Info Bank A C 12345678 Bank A C Name Starvisian IT Pte Ltd Bank Code 7302 gt Bank Branch s Bank Name Malayan Banking Berhad Payroll Master File Company Bank A C tab Govt Rates Tab This tab captures contributions by employer such as SDF Skill Development Fund and MSO Medisave Cum Subsidised Outpatient Scheme Company Master Company Code Company Marne Starvision IT Pte Ltd Create date dbo 108 08 2005 Modified By dbo 10 10 2013 E Company Info Bank Govt Rates Business Info SDF contribution CPF ind End SDF salary check 2000 00 Nearest round ind SDF min amount MSO Payroll Master File Company Gov Rates Tab Business Info Tab The tab captures the details on Company business information
13. ADJ CPF EE Employee CPF Adjustment gt Transaction Group ALLWCY Basic Yr Mth By Units Amount Bv Allowance Code UOM Currency Code sp Allw Code e No of Unit Exchange Rate Allw Amt h a sl Factor Amount 500 Taxable Year Enter in the One Time Transaction Details and the Date Range to effect this entry Save the record and run payroll to see the results 5 3Standard Allowance Deduction Entry This module allows user to set the various types of standard allowances deductions and pay period applicable to the employees for payroll calculation in every pay year month within the effective date range defined ww Update x Delete Search em eQuery Print 4 Move Prev 4 cave M Cance 23 Ex Transaction Pay Period gt Transaction Group y 4 By Uniks By Amount Bv Allowance Code 1 Currency Code Code Je of Unit sl _ Exchange R ate y Alli Amt y l Basic Yr Mth c Converted 4mount 5 Remark Training Manual HRIS Version 1 0 Page 35 STARVISION INFORMATION TECHNOLOGY SDA Go to Payroll Entry gt Standard Allowance Deduction Entry and click on the Add icon to create a new payroll entry record Payroll Standard Allowance Deduction Entry Empe ID Mame BAD1RODOT Tammy Leong R Transaction Code ADVANCE Advance 9 Transactian Graup r r E Uni
14. al Job Family 1 01 01 2008 00 00 00 01 01 2099 00 00 00 07 01 2009 19 43 13 pie HumanResource 3 26 07 2010 00 00 00 01 01 2099 00 00 00 26 07 2010 16 45 20 PROD Production Staffs 6 01 01 2006 00 00 00 01 01 2099 00 00 00 10 01 2007 10 12 00 add detail Information and for more information on this module refer to User Manual for Employee Profile Management System 2 6 IR8A Position This module defines the position of the transaction value to be reflected in the IR8A form IRSA Position Indicator IR8A Indicator Description Create by Click the Add button to add a new record Training Manual HRIS Version 1 0 Page 15 ITYiceciie Human Resource STARVISION INFORMATION TECHNOLOGY SDA w Update 3 Delete Q search G4 Print MoveNext Save Cance Exit Enquiry Indicator i ws 7 2302 2000 cue E commission 10 57 00 S 10 57 00 9 m 23 02 2000 23 02 2000 340 Drectorsfee 0 57 00 0 10 57 00 960 23 02 2000 23 02 2000 Pension 10 57 00 90 10 57 00 960 IRSA Position Indicator n UE User needs to fill the IR8A Indicator and Description Click the Save button to save the record If the information entered is correct the record will be saved into the system Jpdate Delete Search Query s Print lt Move Pre o vexi save Cancel t Add a date C
15. ase Pay Tear Mth 2013 g Pay Period Created By MWPDemo 26 O02 2013 11 46 4j Modified By STARVISION INFORMATION TECHNOLOGY SDA Access SD4 15 07 2013 11 03 1 Re open Pay Period Employee not in Payment batch Employee ID Employee ID 5 2 One Time Transaction Entry This module provides the entry for one time transaction payroll ttem for employees The Pay Yr Mth field is defaulted to the current pay month But user is allowed to change it to the pay month the transaction has taken place for payroll calculation E Addi Update a Delete search Query Print lt Move Prev gt Move Next fm Save M Cance Payroll One Time Transaction Entry employee 10 Name wn Pay Yr Mth Periad ho Je Transaction Code l js Transaction Group y _ By Units By Amount By Allowance Code Wor _ Currency Code 52 Code l of Unit _ Exchange Rate y _ Allv Art e Basic Yr Mth J Converted A rnount 4 pie di Remark J Go to Payroll Entry gt One Time Transaction Entry click on the Add icon to create a new payroll entry record Training Manual HRIS Version 1 0 Page 34 Human Resource STARVISION INFORMATION TECHNOLOGY SDA Payroll One Time Transaction Entry Transaction No FV Employee ID Mame 4 0 4 Leong b Pay Yr Mth Periad 013 e Transaction Code
16. ates amounts required for the year end taxation which are computed during the payroll run Select the pay period that you want to close Training Manual HRIS Version 1 0 Page 32 STARVISION INFORMATION TECHNOLOGY SDA add Update x Delete Q search Query Print Move Prev qw Move Next Save MA Cancel LI LIL Y Quicksearch N Query Bulder Pay Yr Pay Mth Pay Period Payroll Mode Close Payroll Period Close Pay Mode B Status Clase yes Pay Period Employee not in Payment batch Employee ID Employee ID Payroll Processing Period Close Click on Update icon to update the pay period s status F Update Delete D d y Query Print Move Prev m Move Next Seve W Cancel LY QuickSearch Query Buide Pay Yr Pay Mth Pay Period Payroll Mode Close zma J d M o M Payroll Period Close Year Mth 2013 Period Created By MwPDemo 26 02 2013 11 46 4 Modified By Access 5D 15 07 2013 11 03 Pay Period Employee not in Payment batch Employee ID Que Employee ID Name Payroll Processing Period Close Change the status to Yes Then the status for the pay period will be closed after you click on Save icon Training Manual HRIS Version 1 0 Page 33 Human Resource Payroll Period Close Pay Mode Status Cl
17. e Pay Year Mth Pay Period Period From Period To Period Date etc Click on the Save Button Add Update x Delete Search yQuery Print Move Prev Next Cancel gt Exit Add Y j v Pay Period Click on the Cancel button and the Exit button to go back to its previous screen If the information entered is correct the record will be saved into the system Training Manual HRIS Version 1 0 Page 23 FT LLJi Human Resource STARVISION INFORMATION TECHNOLOGY SDA Click the Save button to save the header record 4 Employee Profile Setup 4 1 Employee Profile Employee Records maintain employee s current and historical information records of joining promotion and resignation This module captures and maintains employee s information such as personal particulars payroll details next of kin details bank details fund details and career progression It allows creation amendment or viewing of an employee s record Each employee is assigned a unique identification number ID that will be used in payroll entry Employee Profile not available Mame Address Personal Identification Foreigner NS Payroll Remark Progression Salutation Mr Click on the Add button to create a new record Training Manual HRIS Version 1 0 Page 24 STARVISION INFORMATION TECHNOLOGY SDA F Add w Update Delete Search Query Print 4 Move Prev gt Move Next ba
18. e Additional Amount Created Date Created By Time Log User Log Employee ID CDAC 0 00 05 03 2013 16 04 05 dbo 05 03 2013 16 04 05 D 0 25 27 09 2013 18 01 16 hr user S 02 10 2013 21 12 02 eplatform 0 00 27 09 2013 15 33 42 05 0 00 05 03 2013 16 04 05 dbo 05 03 2013 16 04 05 dbo HAR 5 0013 03 2013 19 33 09 dbo 13 03 2013 19 33 09 dbo L MSS m4 0 02 4 mmm 4m 0 02 4 h 27 09 2013 15 33 42 hr user05 Employee Fund Addn Contribution Created by 8 Modified By Select the the Employee ID Fund Code etc Training Manual HRIS Version 1 0 Page 27 STARVISION INFORMATION TECHNOLOGY SDA dd Ro Update x Delete Search aQuery Print lt Move Prey ab Move Ne Cancel Add 1 Sear Employee ID Y Query Builder 26 Export To Excel Employee ID Fund Code Additional Amount Created Date Created By Time Log User Log al 2 110003 ICDAC 0 00105 03 2013 16 04 05 05 03 2013 16 04 05 dbo 10004 CDAC 0 25 27 09 2013 18 01 16 Ihr user 5 02 10 2013 21 12 02 eplatform 110005 0 00 27 09 2013 15 33 42 05 27 09 2013 15 33 42 hr user05 10007 0 00 05 03 2013 16 04 05 dbo 05 03 2013 16 04 05 _ 110007 SHARE 5 0
19. face Tab This tab is used for uploading payroll data to financial accounting or other accounting packages 2 8 Bank Information This module captures the list of standard banks details such as Bank Code Branch Code Branch GIRO Code and Address that will be used for payroll via inter bank GIRO F Add Update Delete Search 6 Print Move Prev Move Next Save ly Cance 33 Enquir Bank code code Bank name name Bank giro code Cash indicator Create date ABN AMRO Banky 7010 MY 2001 00 00 00 E EE wie 5 Public ovo I a eT Benkner P T Bank Ne 065 America 01 01 2001 00 00 00 leplatForm g EA Pa yroll Master File Bank eplatFarm eplatForm E Training Manual HRIS Version 1 0 Page 17 d STARVISION INFORMATION TECHNOLOGY SDA Bank Master perkcode Effective Date From ououann Effective Date Tooo Created Modified By as os E T E E mn Bank branch code EH WZ Quick Search Bank branch code Bank address Create date Created by Time log 002 Robinson Road goz 0002001 00 00 00 eplattorm 0000112001 12 00 00 GgotsMal Oeon DD 00 00 eplattorm 00012001 12 00 00 DD TampiesCentral 004 0002001 DD 00 00 eplattorm 004012001 12 00 00 005
20. ield when you are saving the Employee record Click on the OK button to close the message box and fills the indicated fields Then save the record again Click the Save button to save the record If the information entered is correct the record will be saved into the system Training Manual HRIS Version 1 0 Page 26 FT LLJi Human Resource STARVISION INFORMATION TECHNOLOGY SDA 4 3 Funds Captures the Fund contributions applicable to employee i Add v Update x Delete Q search PBQuery Print Move Prey Move Next s Save My Cancel Exit Enquiry Employee Y Query Buider Export To Exc Employee ID Fund Code Additional Amount Created Date Created By Time Log User Log I CDAC 0 00 05 03 2013 16 04 05 05 03 2013 16 04 05 dbo 0 2527 09 2013 18 01 16 m 05 02 10 2013 21 12 02 _ jeplatform E ECF 0 00 27 09 2013 15 33 42 user05 27 09 2013 15 33 42 hr user 5 05 03 2013 16 04 05 05 03 2013 16 04 05 dbo 13 03 2013 19 33 09 dbo 13 03 2013 19 33 09 dbo eS imm MSS 0 0 I 2 069 me 34 0 0 2 4 h Employee Fund Addn Contribution D lt Created by 8 Modified By a Click on the Add button to create a new record Add v Update x Delete Q search aQuery Print Move Prey Move Next sy Save N Cancel Exit Enquiry Mf SHE Eniployee ID Fund Cod
21. ion Unit ES Salary Scale EI Job Family 6 IRSA Position Organization Unit Transaction Type Bank Information 2 1 Cost Centre This master file captures the different cost center of the employee Training Manual HRIS Version 1 0 Page 5 STARVISION INFORMATION TECHNOLOGY SDA E ER Cost Centre Segment for E Unit Salary Scale Job Family P IR8A Position Organization Unit Transaction Type Bank Information ITE x Q search 25 Print Move Prev Move Next L Save My Cancel a Exit Pay centre code Pay centre Pay centre code Create date Create by Time log description D EXCOI ADMIN Admin UU eoor eplatform 28 02 2007 19 43 12 CEO Chief Executive Officer s 03 10 2013 hr user i 03 10 2013 13 39 40 ES Office 13 39 40 FIN Finance Department 25 10 2007 eplatform 26 10 2007 12 05 35 4 Cost Center T RWRIww w ss Note Effective Date From and Effective Date To fields are auto generated by system and is used for information purposes The Cost Centre code and the code Description can be expressed as a combination of alphabets and numbers i e alpha numeric Payroll reports are available by Cost Center Code Click the Add button to add a new record Update Delete Q Search Query 25 Move Prev Move Next Save Ny Cancel 3 Enquiry 1 1 Paycentrecode v Y Query B
22. ision Status Joined Date Appointment Dake Next Inckl Date Salary Code Cost Centre Code Amount Gross Salary Position Code Essential Category Designation Designation Title After completion click on the Save button Training Manual HRIS Version 1 0 E m p poms poma iS P L H Page 31 STARVISION INFORMATION TECHNOLOGY SDA Employee Action Current Organisation Unit Scheme of Service Effective Dake Confirm Date Payroll Payrall Mode Basic Salary Amount Monthly Salary Reason Code Essential Post Hold Against Scheme of Service Appointment Progress Remark New Appointment Details SSS o m p m m M po L l l9 l e Transaction Date Appointment Code Division Status Joined Date Appointment Date Inctl Date Salary Code Cost Centre Code Amount Gross Salary Position Code Essential Category Designation Designation Title m wawa Go omom m id xm L J9 5 Run Payroll 5 1 Check Pay Period Users can only close the period after completing the payroll calculation and payment processing This module allows user to close the previous months payroll record and system will be updated to reflect the next pay period It also accumul
23. k Here Report Output Select Report Type POF Document Report Parameters Payroll Batch 2013000001 precos cons Training Manual HRIS Version 1 0 Page 40 FT LLJi Human Resource STARVISION INFORMATION TECHNOLOGY SDA Here you can select to Print All Records or Print Selected Records You will need to click on the Selection Criteria button to define the query for certain group of employees if the latter option is selected Select the Payroll Batch No and set the Report Parameters Click on the Click Here button to generate the report The report will be displayed as pdf format where you can choose to save or print the report 5 6 Make Payment Add Update Delete Search gy Query Print Move Pre Payroll Payment Payment No mie Bank Code Bank Account No 1 Bank Acc Name Pay Year Month gis Pay Period 2 value Date E Created By 778 wedfeaev Payroll Batch Employee Payment Ref Grade Batch Register No Employee ID from Employee ID to Created Date To begin with Go to Getting Started gt Make Paymentand click on the Add icon to create a new record Payroll Payment pank Code 7302 Malayan Banking Berhad Bank Branch 504 Bank Account No 12345678 Bank Acc Name StarVision IT Pte Ltd Pay Year Mont Value Date C
24. l Save Wh Cance Ei Y Employee Profile Photo currently Employee 1d not available Name Address Personal Identification Foreigner NS Payroll Remark Progression Salutation Enter the Employee information under Name Address Personal and identification Foreigner if the Employee is non local NS Payroll Remark You need to fill up those fields that are highlighted as they are the mandatory fields before you can save the whole record System will prompt for missing information if you leave out any mandatory field when you are saving the Employee record Click on the OK button to close the message box and fills the indicated fields Then save the record again If the information entered is correct the record will be saved into the system For more details on this module refer to User Manual for Employee Profile Management System 4 2 Bank Account This module captures the Bank Account details of the employee Update 3 Delete Q search d gQuery Print 4 Move Prev Move Next Save Wy Cancel a Exit Enquiry e e a e ce ce E cn e n3 cn J e e ce e 10007 081 1011040691 100 00 _ 110008 003 79080080 100 00 a 4 TS 4 On anl Employee Bank gt o Bank Code Oo gt Payme
25. mployee payment such as basic pay CFP amount fund contributions allowances deductions payslipsetc There are a numbers of payment reports that you can generate to check the employee payment One such report is the Payment Transaction Listing By Organization Unit Payment Transaction Listing Summary By Organisation Unit Record Selection Print All Records x Select Criteria Prink Ehe Report Batch Job Click ere Report Output Select Report Type POF Document v Report Parameters Pg Break By Org Unit iN Suppress Rec vith valuecv Show Allw Dedu Detail e Here you can select to Print All Records or Print Selected Records You will need to click on the Selection Criteria button to define the query for certain group of employees if the latter option is selected oelect the Payment Run No and set the Report Parameters Click on the Click Here button to generate the report The report will be displayed as pdf format where you can choose to save or print the report Training Manual HRIS Version 1 0 Page 42 STARVISION INFORMATION TECHNOLOGY SDA 5 8 Export GIRO Go to Run Payroll gt Export GIRO and click on the Add New Button The Fields Bank Code Bank Branch Bank Account No are auto filled in from the settings done for these fields in the Company Master Click on Payroll Batch tab and click on the Add New Button Choose the Payroll Batch No and click on the Save butto
26. n Click on Cancel Button and then click on Exit Button to exit and return to main screen Click Export to generate GIRO 5 9 CPF Export This option allows you to export a defined CPF PAL CPFLine formats and upload them to CPF Board Payment Export Output Format Advice Code Pay Year Month Pay Period B o Messages To begin with Go to Payroll Processing gt CPF Export Payment Export Format Output Format Company CPF Advice Code Msc BALANCE REFUND Pay Year Manth Pay Period Ff Messages Select the correct bank format and output format The 2 available formats are CPFLine CPFPAL and MSO Balance Refund Training Manual HRIS Version 1 0 Page 43 FTiecchi e Human Resource STARVISION INFORMATION TECHNOLOGY SDA Key in the Pay Year Month Enter the Year in yyyy in the first textbox and mm in the second textbox Select on the Pay Period Click to define the export file name and directory that you wish to save it to Click on the Save button Click on the Export button and select the export format correctly If you registered with CPF board on the e submission select CPFPAL format Otherwise if you subscribe to Crimson Logic services select CPFLine format Otherwise if you subscribe to government once a year select MSO Balance Refund format Click Export button A Save file dialogue box will appear The Messages text box will also display the export stat
27. nt percent 100 00 Training Manual HRIS Version 1 0 Page 25 STARVISION INFORMATION TECHNOLOGY SDA Click on the Add button to create a new record VY Update Delete Q Search d gQuery Print Move Prev Move Next h Save Wy Cancel Exit Employee ID S N Bank Code Bank Branch Bank Account Enquiry Employee ID Bank Type Payment Percent Payment Amount Payment 5 E 10003 081 096113005 100 00 10004 005 80808808 100 00 000 107117 802 5675757 100 00 000 107171 081 1011040691 100 00 000 107171 003 79080080 100 00 ER Tc SE ow 4 Employee Bank Bank branch YI Bank account e Bank type e Payment percent Created by ESSI mm Modified By SS m Update x Delete Search i fQuery Print lt Move Prey Move Next Cancel Exit Employee ID S N Bank Code Bank Branch Bank Account Bank Type Payment Percent 096113005 100 00 80808808 100 00 Employee ID 003 79080080 100 00 E 1 74 le PANS 4 I 300 1 Employee Bank Employee ID Name 10004 Amanda Philip gt Bank Code 7047 gt Bank branch maf Payment percent 100 00 oystem will prompt for missing information if you leave out any mandatory f
28. ord Organisation Unit Master F add I S Delete Search MQuery S Print Move Prev M Move Next Cancel ry Exit FET LLJi Human Resource Cost Centre FIN gt j Segmento _ 2 semes TC semema jm sm 5 sess L je seoment jo sess Organisation Unit lCEO ADMIN FIM Description For more details on this module refer to User Manual for Employee Profile Management System Modified 2 4 Salary Scale This master file stores Salary Coderepresenting the type of salary code employees are covered by Salary Scale Salary Code weme Salary Scale Salary Mode Modified By Click the Add button to add a new record Training Manual HRIS Version 1 0 Page 10 STARVISION INFORMATION TECHNOLOGY SDA Update Delete Search yQuery Print Move Prev Move Next Save ly Cance Exit Salary Scale Master File Effective Date From LL mee Date System will show as follows Salary Scale Master File S N Basic salary Amt Monthly salary Gross salary a point Enter Information such as Salary Code Salary Scale Salary Mode Effective Date From Effective Date To and NWC Type fields Salary Scale Master File Salary Code Salary Scale GENERAL Salary Mode R 7 wj Effective Date From pt n1 2005 Effective Date
29. reated By 28 Modified Job Status Submit Show Errors Export Payroll Batch Employee Payment Ref Doc Type Ref Grade Batch Register No Created Date Created By Time Log Note The Payment No BankCode etc grey fields will be automatically populated with the last payment Pay Year Month Payroll Payment Payment No Pr gt Bank Code 7302 Malayan Banking Berhad sid Bank Branch 504 Bank Account 12345678 Bank Acc Name StarVision IT Pte Ltd Pay Year Month gis J Pay Period Value Date Created By Modified By m Job Status Submit Show Errors Export Payroll Batch Employee Payment S N Ref Doc Type Ref Grade Batch Register No Employee ID from Employee ID to Created Date Created By Time Log Modified By Training Manual HRIS Version 1 0 Page 41 STARVISION INFORMATION TECHNOLOGY SDA Click on the AddNew icon under the Payroll Batch tab to add a new payroll payment batch Payroll Payment Batch s After adding and saving the payroll payment batch click the Cancel icon to return to previous screen Next click on Submit button and the record will be sent to the payment job processing Note after that the screen will display the main Payroll Payment page 5 7 Check Payment Information After the payroll payment is completed you need to preview print payment report to check the details of individual e
30. reated by Time loq Sal 23 02 2000 4 23 02 2000 4 z 265 commission 10 57 00 10 57 00 23 02 2000 23 02 2000 pn Director sfee 10 57 00 10 57 00 2 23 02 2000 23 02 2000 g Pension 10 57 00 10 57 00 960 Description Transport Allowance 2 Transaction Type This module allows user to set the various types of Allowance Deduction code that will affect the employee s payroll computation such as transport allowances or no pay leave deduction Training Manual HRIS Version 1 0 Page 16 FT LLJi Human Resource STARVISION INFORMATION TECHNOLOGY SDA Transaction Master Transaction Code Transaction Indicator TSA gt Abbrv Description a Created by do E Modified peo eno Transaction Type ko e Subject to CPF Yes AW Indicator Subject to Tax Yes IR8A Indicator Affected by NPL Subject to Prorated Gross Payroll Cost Item Yes Transaction Basis Allowance Group 5 c Basis for Linit Rate W Unit of Measurement Multiplier Factor Check for Arnt Llnits Amt Llinits per Trans Amt Lnits YTD Effective Date From Effective Date To onoo Item Item RB RG GL Interface Allowance code Allowance code Allowance description Allowance amount Create date Created by F a aa Payroll Master File Transaction Type GL Inter
31. rom To to ensure the dates are within the Process Year Month Training Manual HRIS Version 1 0 Page 37 STARVISION INFORMATION TECHNOLOGY SDA Payroll Calculation Batch Payroll Mode Run Date 15402013 iu Process Year Mth Period Process Date Fram Date 30 09 2013 EE Created By Modified By Job Stat Selection Criteria S Payroll Run Organisation Unit Jab Family Employee ID From Additional Selection Show Details Show Selection Select the Payroll Run Type as ALL There are 4 options ALL which computes all transaction pay and also covers the computation of BONUS FEST ADV and FIXED ADV BONUS which only computes BONUS FEST ADV which only computes FEST ADV FIXED ADV which only computes FIXED ADV QueryBuilder Webpage Dialog Payroll CD 9 and And Not Batch e Equal z z Oo Cornet LIT Payroll T e Greater Than Mame 3 Process Alias Name Q Grester Than Equal Process Payroll Mode CX Less Than Action Code Created action Date Less Than Equal To Trans Date Lik Org Unit Appointment D Is NULL I Div Status Date Joined Inc Date Confirm Date Pay Centre 15 Not NULL Q in Q Not In Additional Selection Show Details Show Selection If you
32. tion period B pMenthis Effective Date From 01 01 2006 Effective Date To 01 01 2099 za Created by dbo 10 01 2007 Modified by dbo 01 11 2011 Appointment code v Appointment code Appointment description Appointment abbrev desc Division Status Create date Created by Training Manual HRIS Version 1 0 Page 14 STARVISION INFORMATION TECHNOLOGY SDA Click the Save button to save the record d Ada Update x Delete Search Print e Prev gt Mowe Next Cancel ep Exit Y Job Family Master Job Family Code FN Probation period B JMenth s i Effective Date From 1041 01 2006 su Effective Date To 01101 12099 Created by dbo 10 01 2007 Modified by dbo 01 11 2011 a REA LO Before the record 15 saved the system checks if the required fields are empty If these fields are empty system will prompt messages which are shown below Click on the OK button to close the message box and fills the indicated fields Then save the record again If the information entered is correct the record will be saved into the system Add V Update Delete Search Query Gy Print 44 Move Prev Move Next Save My Cance Exit Enquiry Period meu FIM Finance 3 0170172006 00 00 00 01 01 2099 00 00 00 dDo 1070172007 10 12 00 GEN Gener
33. to filter employee for processing once the payroll calculation record is created Training Manual HRIS Version 1 0 Page 39 FT LLJi Human Resource STARVISION INFORMATION TECHNOLOGY SDA Payroll Calculation Batch C A ms Payroll Mode Mo E nun bste ERO Process Yearn mth zois Pay Period Process Date From Date E created LC 7mm Jab Status Pera Selection Criteria Payroll Run Type ALL Organisation unit dob Family fd Appointment Grade Employee ID Fram Employee ID 22 Ernp ID EAnu1irooo1 Show Selection Show Details Submit Click on the Submit button to proceed with the payroll processing and the record will be sent to the payroll job processing Note The screen will proceed to the main Payroll Processing page 5 5 Check Payroll Calculation After payroll processing is completed you need to preview print pre payment report to check the details of individual employee payment such as basic pay CFP amount fund contributions allowances deductions and etc There are a numbers of pre payment reports that you can generate to check the employee payment One such report is thePre Payment Transaction Listing By Organization Unit Pre Payment Transaction Listing By Organisation Unit Record Selection Print All Records Ww Select criteria Print Ehe Report Batch Job Clic
34. ts Bv Amount By Allowance Code mec p Spec I WOM Factor 500 Converted Amount Basic Date From faq End Date 0110 2014 Enter in the Allowance Details and the Date Range to effect this entry Save the record and run payroll to see the results 5 4 Payroll calculation Payroll Made Run Date UE Process Year Mth 20m3 Pay Period SSS Process Date Fram Date To 5558 Selection Criteria Payrall Run ALL Additional Selection Show Selection Show Details Training Manual HRIS Version 1 0 Page 36 STARVISION INFORMATION TECHNOLOGY SDA Go to Payroll Processing gt Payroll Calculation and click on the Add icon to create a new payroll calculation record Payroll Calculation Batch Payroll Mode Run Date Ed Pay Period Date To Bormerois Jab Status Mew Process Year Mth Created Bw Selection Criteria Payroll Run Type ALL Organisation Unit x Job Family 9 Appointment Code 9 Grade 9 Employee ID From l x Employee ID To o 9 Additional Selection Show Selection Show Details Select the correct Payroll Mode and all grey fields will populate automatically You may wish to change the Run Date default as the current date Note The Process Year Mth is the last Payment Year Mth period which is not closed yet Check the Process Date F
35. uilder 26 Expor E ADMIN Admin IN ag eplatform 28 02 2007 19 43 12 CEO Chief Executive Officers 03 10 2013 hr user 1 03 10 2013 13 39 40 E Office 13 39 40 FIN Finance Department 26 10 2007 eplatform 26 10 2007 12 05 35 4 Cost Center T Training Manual HRIS Version 1 0 Page 6 d STARVISION INFORMATION TECHNOLOGY SDA 2 2 Segment for Organization Unit This file allows entry of different segment code The different segment code will help to form the organization unit code in the Organisation Unit Master file Note that the organization unit code can accept max 40 characters only Code w segment Code Description Abbr Description Modified Click the Add button to add a new record Add af Update x Delete Search d a Query Print Mowe Prev gt Move Next h Save By Cancel Exit v segment Code ont TS User needs to fill the Segment Name Segment Code and Description Fields Training Manual HRIS Version 1 0 Page 7 Mecsas Human Resource STARVISION INFORMATION TECHNOLOGY SDA Segment Code Segment Name 1 D Segment Code CEO Description CEO in SEG 1 Abbr Description Modified By On Jeplatform 16 10 2013 Click the Save button to save the record F ade Be Update Delete Search all Query i Print lt Move Prev Move Next Cancel Exit v
36. us At the same time you can check the summary on the export screen to tally with you payment reports Training Manual HRIS Version 1 0 Page 44
37. w record Training Manual HRIS Version 1 0 15 10 2013 Le f Page 29 STARVISION INFORMATION TECHNOLOGY SDA C OSE MENIT Employee Action Current Organisation Unit Scheme of Service Effective Date Confirm Date Payroll Payroll Mode Basic Salary Amount Monthly Salary Update 9 Delete Search Query Print 4 New Appointment Details Po e e F j F jJ P p Transaction Date Appointment Code Division Status Joined Date Appointment Date Next Inctl Date Salary Code Cost Centre Code PJPP mount Gross Salary FT LLJi Human Resource lt Define all the fields highlighted in purple accordingly Those fields with pick list are defined under the Company Details Setup Add or amend the necessary details to suit your Organization needs Training Manual HRIS Version 1 0 Page 30 STARVISION INFORMATION TECHNOLOGY SDA FT LLJi z Human Resource New Appointment Details cum 7 Employee Action Current Organisation Unik Scheme of Service Effective Dake Confirm Date Payroll Payroll Made Basic Salary Amount Monthly Salary Reason Code Essential Post Hold Aqainst Scheme of Service Appointment Progress Remark omm gt m je M 1 19 po L l ee CD Transaction Date Appointment Code Div
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