School Level Module User Manual
Contents
1. Teaching Assignment Click on the Teaching Assignment tab to enter data on nationally funded teachers teaching and non teaching load As shown in Figure 4 2 6 the system displays a default list of teaching positions based on data entered in the Personnel Data Natl page Hence if a teaching position does not appear on this page check the positions entered in the Personnel Data Natl page and enter additional teaching positions Upon clicking the Save button the system reconciles these data with the nationally funded teaching personnel data entered in the Personnel Data Natl page If data is consistent in both pages message Data saved is displayed otherwise an error message is displayed Click Edit link at the bottom of the page to enter data corrections BEIS Reporting Teaching Assignments Nationally Funded EOSY Pupil Data Causes of Dropouts Physical Facilities Personnel Data Natl Teacher Assignment Personnel Data Local Computer Usage Internet Connectivity Table F Cogon ES TEACHING ASSIGNMENTS Nationally Funded As Of Mar 31 2011 School Year 2010 2011 Click HERE for instructions in filling up this form Caries full time class teaching Assigned part time to class teaching load 360 min or more part time to ancillary services Not assigned to Assigned to ancillary Class teaching 200 Class teaching less Assigned full time Position Title ancillary services services as additionaiload mi2. Figure 7 3 3 Excel File on SBM Areas for Improvement SUMMARY OF SBM PRACTICE ASSESSMENT RESULT This report generates a summary of the latest SBM assessment result It displays the total scores by dimension and level of practice Access this facility by clicking Summary of Assessment from the menu Enhanced BEIS School Level Users Manual 33 8 Performance Indicator This report facility provides the School Head and other stakeholders at school level access to their performance indicators such as repetition rate failure rate promotion rate simple dropout rate and grade 1 with ECD Performance indicators of the past five years are also made available through this facility To access this facility select Performance Indicator from the EBEIS Main Menu This leads to the page where the user is prompted to specify the reference date Select the report year to view then click Submit button see Figure 8 1 Generate Performance Indicator 2008 y View Details Total Repeaters Total Enrollment ee A 1255 4 14 40 659 6 07 12 596 2 01 Failure Rate View Details Total Failure Total Enrollment 1255 2 79 659 3 49 596 2 01 Promotion Rate View Details ee 1255 96 02 625 659 94 84 580 596 97 32 Simple Dropout Rate View Details Total Dropout Total Enrollment Rate Male Female 15 1255 1 20 11 659 1 67 4 596 0 67 Grade 1 w ECD Grade 1 Enrollment Grade 1 w ECD Experience Percentag
3. Muslim pupils students 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Pupils students enrolled in ALIVE classes 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E a 0 0 Indigenous people 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CCT 4Ps Recipients 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E mu Students enrolled in Alternative Delivery Mode 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Number of Monograde Classes 1 1 1 1 1 1 1 1 0 Total Number of Multigrade Classes Total Number of Combine Classes Included in these classes ALIVE Monograde Classes Sa Click Figure 4 1 3 Pupil Data page To edit data entered on this page click on the Edit link at the bottom of the page Enhanced BEIS School Level Users Manual 11 m Age Profile Click on the Age Profile tab to enter enrollment data by grade year level and pupil age Enter data for the school year then click Save button Upon clicking the Save button the system automatically compares data entered in this page with the total enrollment entered in the Pupil Data and the No of Classes By Shift If data is not reconciled an error message is displayed prompting the user to correct these data see Figure 4 1 4 To edit data entered on this page click on the Edit link at the bottom of the page BEIS Reporting Age Profile Changes Saved No of Classes By Shift Special Needs Kinder Summer Program Table B Cogon ES School Age Profile As Of Jul 31 2011 School Year 2011 2012 Click HERE for instructions in f
4. changes in the database The system checks that all required data items are correctly entered Hence the system displays the error message Save Failed when an invalid data is inputted or no data is entered for mandatory data items When all data entered is valid the message Profile Saved is displayed Enhanced BEIS School Level Users Manual Programs Offered DO Porm name This module provides the facility to update the W Regular School 3 2 Manage Programs Offered programs offered by the school Click on the Manage E Regular School with SPED Classes E Regular Classes Programs Offered button in the View School Profile page to access the information on programs Lai f AFET Ckess currently offered by the school El Regular School with SPED Center Regular Classes To edit these data tick or un tick the appropriate E SPED Classes check box then click Save Changes button The list E Purely SPED Center of programs depends on the school s curricular Matinal Special School al Integrated SPED School offering such that the list of programs displayed for elementary schools differ from secondary schools Figure 3 2 1 Manage Programs Offered 3 3 View Site Ownership This module allows the display and updating of data on site ownership Click on the View Site Ownership button in the View School Profile page To edit these data
5. Administrative Use 0 0 0 0 0 0 0 0 Computers Needing Repair 0 0 0 0 0 0 0 0 Figure 4 2 10 Computer Usage Page Internet Connectivity Click on the Internet Connectivity tab to display page as shown in Figure 4 2 11 On this page enter data on the internet connection available in school Click Save button and message Data saved is displayed otherwise an error message is displayed BEIS Reporting End of School Year Report EOSY Pupil Data Causes of Dropouts Physical Facilities Personnel Data Natl Teacher Assignment Personnel Data Local Computer Usage Internet Connectivity Table K Cogon ES DATA ON INTERNET CONNECTIVITY As of Mar 31 2011 School Year 2010 2011 Click HERE for instructions in filling up this form No of Computers Connected Type Of Connection Academic Administrative Monthly Service Fee Bandwidth Mbps CIR Kbps Wired 0 0 0 0 0 Fixed Wireless 0 0 0 0 0 Satellite 0 0 0 0 0 USB Modem 0 0 0 0 0 E Check the box if there is no service provider in the area Figure 4 2 11 Internet Connectivity page Enhanced BEIS School Level Users Manual 22 4 3 Report and Data Submission After successfully entering and saving data required for a specific report the report is submitted through an online facility This enables the division region and national offices to access view and consolidate data submitted by the schools To submit a report online select the report to be s
6. B Cogon ES Causes of Dropouts As of Mar 31 2011 School Year 2010 2011 Click HERE for instructions in filling up this form Non Graded Kindergarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 SHE Causes Male Female Male Female Male Female Male Female Male Female Male Female Male Female Male Femoe Male Female DOMESTIC FAMILY RELATED FACTORS Had to take care of siblings 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Early marriage pregnancy 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Parents attitude toward schooling 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Family problems feuds 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 INDIVIDUAL RELATED FACTORS lliness 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Overage 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Death 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Drug Abuse 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Poor academic performance 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Lack of interest Distractions 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Hunger Malnutrition 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SCHOOL RELATED FACTORS Teacher factor 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Physical conditions of classroom 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Peer Influences 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 GEOGRAPHIC ENVIRONMENTAL Distance between home and school 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Armed conflict 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Calamities Disasters 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 FINANCIAL RELATED Child labor work 0
7. Click on the year drop down box to specify the reference year which is defined as the latest year in the multi year view of data indicators Select the type of graph from the drop down list provided Click the Submit button to view the graphical presentation of data as shown in Figure 9 1 Data Analysis Indicator s Data Analysis 2009 Line Graph y m Completion Rate Failure Rate CJ Graduation Rate Y Repetition Rate E Retention Rate V Sim ple Dropout Rate Indicator s 2010 v Line Graph Total Enrollment Submit Repetition Rate Male Repetition Rate Female Simple Dropout Rate Male Simple Dropout Rate Female Figure 9 1 Data Analysis page Enhanced BEIS School Level Users Manual
8. Summer Program Table A Cogon ES PUPIL DATA As Of Jul 31 2011 School Year 2011 2012 Click HERE for instructions in filling up this form This school has no entry for the selected year Please click HERE to create one Figure 4 1 2 Pupil Data page prior to data entry On the Pupil Data Entry page see Figure 4 1 3 enter enrollment data by grade year level and type of enrollee Enter data for the school year then click Save button to store data in the database A successful save operation returns the message Changes saved displayed inside a green message box just above the tabs BEIS Reporting Enrollment Data Pupil Data School Age Profile No of Classes By Shift Special Needs Kinder Summer Program Table A Cogon ES PUPIL DATA As Of Jul 31 2011 School Year 2011 2012 Click HERE for instructions in filling up this form Total Non Graded Kindergarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Particulars Grades 1 7 SPED Mole Female Mole Femole Mole Female Moale Femole Mole fFemole Male Female Male Female Male Female Male Femolz Male Femole Monograde 10 10 30 30 20 20 30 30 30 30 30 30 20 20 0 0 0 0 Multigrade 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 SN a Included in this enroliment number of SPED Graded 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Repeaters 0 0 2 1 0 0 3 2 1 1 1 1 0 0 i E Transferees In 0 0 1 1 1 1 1 1 1 1 1 1 0 0 Balik aral 0 0 0 0 0 0 0 0 0 0 0 0 0 0 EN Es
9. TEACHERS DATE BY AREA OF SPECIALIZATION School Year 2010 2011 Click HERE for instructions in filling up this form Area of Specialization With Major Minor Not Their Major Minor English 0 g Mathematics 0 0 Filipino 0 0 Science General Science 0 0 Biology 0 0 Chemistry 0 0 Physics 0 0 Makabayan Araling Panlipunan 0 0 TLE 0 0 Values Education 0 0 Music amp Arts 0 0 FE amp Health 0 0 Save Figure 4 2 9 Teachers Data By Area of Specialization For Secondary only Page Computer Usage Click on the Computer Usage tab to display page as shown in Figure 4 2 10 On this page enter data on the number of computers in school according to usage and fund source Enhanced BEIS School Level Users Manual Click Save button and message Data saved is displayed otherwise an error message is displayed BEIS Reporting End of School Year Report EOSY Pupil Data Causes of Dropouts Physical Facilities Personnel Data Natl Teacher Assignment Personnel Data Local Computer Usage Internet Connectivity Table J Cogon ES NUMBER OF USABLE COMPUTERS IN THE SCHOOL ACCORDING TO USAGE AND FUNDING SOURCE As of Mar 31 2011 School Year 2010 2011 Click HERE for instructions in filling up this form NUMBER OF COMPUTERS BY FUNDING SOURCE Usage DepEd budget LGU SEF PTCA Congress Foreign funds donors Other Govt Agencies Private sector Others Computers for Academic Use 0 0 0 0 0 0 0 0 Computers for
10. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHERS 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Figure 4 2 3 Causes of Dropouts Page Enhanced BEIS School Level Users Manual Physical Facilities Click on the Physical Facilities tab to enter data on the no of classrooms furniture and availability of water and electricity see Figure 4 2 4 Enter the quantity for the instructional and non instructional rooms furniture and toilet or sanitation facilities Then tick the type of water and electricity supply that are available to the school BEIS Reporting Physical Facilities EOSY Pupil Data Causes of Dropouts Physical Facilities Personnel Data Natl Teacher Assignment Personnel Data Local Computer Usage Internet Connectivity Table C Cogon ES PHYSICAL FACILITIES As of Mar 31 2011 School Year 2010 2011 Click HERE for instructions in filling up this form able C1 EXISTING NUMBER OF INSTRUCTIONAL ROOMS IN THE SCHOOL SY 2010 2011 able C2 EXISTING NUMBER OF Instructional Rooms OF OTHER INSTRUCTIONAL ROOMS IN THE SCHOOL SY 2010 2011 Used as Used as Academic Used as Science Used as Used as A Not Currently Other Instructional Rooms g omputer Classrooms Laboratories H E rooms I A Workshops Tiin Used Used for Kindergarten Used for SPED 0 0 0 0 0 0 classes classes 0 0 able C3 EXISTING NUMBER OF NON INSTRUCTIONAL ROOMS IN THE SCHOOL SY 2010 2011 Non Instructional Rooms Us
11. Grade 6 Grade 7 de Grades 1 7 Male Female Male Female Male Female Male Female Male Female Male Female Male Female Male Female Male Female Enrollment 31 29 139 104 111 100 14 119 123 92 117 113 104 92 0 0 708 620 Number of Completers Promotees Graduates 31 29 130 99 109 9 13 15 120 92 115 12 100 90 0 0 687 l 606 Number of Dropouts 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 1 1 Number of Transferees In 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Number of Transferees Out 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Back to List of Reports Edit Create New Report Print Figure 4 2 2 End of School Year Report Details Page Enhanced BEIS School Level Users Manual Non Graded SPED Male Female 0 0 0 0 0 0 0 0 0 0 15 Causes of Dropout Click on the Causes of Dropout tab to enter data on the number of dropouts distributed according to various reasons for dropping out see Figure 4 2 3 Upon clicking the Save button the system automatically compares total number of dropouts entered in this page with the data entered in the EOSY Pupil Data page If data is not reconciled an error message is displayed prompting the user to correct these data Click Edit link at the bottom of the page to change or update data previously entered BEIS Reporting End of School Year Report EOSY Pupil Data Causes of Dropouts Physical Facilities Personnel Data Natl Teacher Assignment Personnel Data Local Computer Usage Internet Connectivity Table
12. a new report year is automatically set to Prepared Figure 4 2 1 End of School Year Report Elementary Main Page On this page the user can view reports for a previous school year or create a report for a new school year To view report for previous school year click on the Report Year link as shown in Figure 4 2 1 This leads to the page that displays details of the report Navigate through each component by clicking the labeled tabs at the upper portion of the page below the report title To create a report for a new school year click on the specific Report Year Upon clicking the Report Year the online End of SY GESP GSSP forms are displayed At the onset the message This school has no entry for the selected year Please click HERE to create one is displayed when no data has been entered yet End of SY Pupil Data On the End of School Year Pupil Data page see Figure 4 2 2 enter data for the end of school year then click Save button A successful data entry displays the message Data saved BEIS Reporting End of School Year Report EOSY Pupil Data Computer Usage Causes of Dropouts Internet Connectivity Physical Facilities Personnel Data Natl Teacher Assignment Personnel Data Local Table A Cogon ES End of School Year Report As of Mar 31 2011 School Year 2010 2011 Click HERE for instructions in filling up this form Kindergarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5
13. age On the Summary of Assessment page click View Edit Details to display detailed information on the indicators and evidences pertaining to this specific assessment Then click on checked and or un checked boxes opposite the evidences to edit assessment data After editing click ete button to update the record in the database and display the level of practice in the Summary of Assessment page An assessment that has a Final status can only be viewed it cannot be edited Enhanced BEIS School Level Users Manual 31 7 3 Generate Reports SBM AREAS FOR IMPROVEMENT After an assessment is completed a report on areas for improvement can be generated This report contains the dimensions indicators and evidences or MOVs that a school has yet to comply with to move to higher levels of practice To access this facility click on the Report on SBM Areas for SBM Assessment Improvement from the SBM Assessment amp Reporting Menu m a Ea oe eae This automatically displays the report as shown in Figure 7 3 bas 1 Click on the levels tab located at the upper right corner of e iia the table to display information pertaining to levels 2 and 3 Print Summary of Click on Print button to display and print report 15 oo Report on SBM Areas for Improvement School Dela Paz ES Level of SBM Practice Moving Towards Level 1 Print Level 1 Level 2 Lev Dimension Indicators Mov needing compliance School L
14. cangalberto yahoo com School head name ALBERTO A LACANG School Head Position Principal Year Established 2005 Date closed School Type School with no Annexes Mother School School General School Sub Classification Street Children Classification General Curricular Curricular Offering Elementary Regular School Offerings Sub classification Curricular Elementary Class Organization Central Office Classification Co Integrated School Distance Time Travel details one way i Means of Transportation Cost De in Km in mins School to District Office School to Division Office Edit Figure 3 0 2 View School Profile Enhanced BEIS School Level Users Manual 3 1 Update School Profile This module allows the School Head to edit school s basic data At the View School Profile page click on the Update School Profile button This leads to the Edit School Profile page as shown in Figure 3 1 1 This page displays and opens selected fields for updating at school level Profiles Programs Offered Site Ownership Edit School Profile Telephone No 235 5815 Mobile no 09066921974 Fax No Web address Email address lacangalberto yahoc Travel Distance Time details Means of Transportation A in Km in mins one way School to District Office School to Division Office Figure 3 1 1 Edit School Profile Upon completing the changes click on the Save button to validate and store these
15. click on the Update Site Ownership button to display page shown in Figure 3 3 1 In editing data click on the drop down lists provided and select the appropriate data Upon completing data entry click the Save button to commit data in the database Update Site Ownership Cogon ES Site Ownership POPPE eee ee eee eee et eer eee rere eer eree ere rer erere rere rere rere rere eer erery Proof Of Ownership DepED Purchased Donated ta DepED Legal Ownership lesue LGW Owned Leased fram Private Entity Land Area Ancestral Land Private Owned Topography Accreditation Mo Save Figure 3 3 1 Update Site Ownership page Enhanced BEIS School Level Users Manual 8 4 BEIS Data Entry This sub module provides the online facility to enter and submit statistical data and other reports required of the schools on a periodic basis The School Head or the duly designated EBEIS Coordinator shall be responsible for submitting accurate and up to date data according to the reporting schedule specified by the Office of Planning Service and or the division and or regional office Click on the BEIS Data entry at left menu panel on the EBEIS Main Page This leads to the BEIS Reporting page as shown in Figure 4 0 On this page a list of report facilities relevant to the type of school is displayed Click on a report from the list to access this specific report facility School Representative gt Home BEIS Re
16. crosoft i 2 Microsoft PE IDTOMIS I Mozilla Firefox T Untitled Paint Aes wal 10 27am Figure 2 2 2 EBEIS website school module main page On the upper left corner of the BEIS main page you will see the School Level BEIS menu items This Menu consists of the following e View School Profile displays basic information on the school It also provides a facility to update the profile e BEIS Data entry provides a suite of reporting facilities which includes the submission of annual school statistics e School Report Card displays 5 year information on school performance indicators e Learning Outcomes Trend Analysis provides multi year information on the school s achievement test results e SBM Assessment is a facility to enter and submit SBM assessment results and generate related reports e Data Analysis provides a tool to correlate school performance indicators and view these in graphical form Click on any of these menus to execute a function or select from a set of sub menu items Enhanced BEIS School Level Users Manual m 3 View School Profile This sub module provides the online facility to update school s basic data It aims to provide up to date information on public and private schools at the division region and national levels The School Head shall be responsible for ensuring that the school s basic profile in the EBEIS is up to date Hence the School Head shall be responsible for updating specif
17. d gov ph beis at the address or location bar of a web browser then press Enter File Edit View History Boom oy CXA BD http ebeis deped gov phy beis e Y E Search Results A Figure 2 1 1 EBEIS web address This will connect you to the BEIS login window Fig 2 1 2 Enter your username and password then click on the Sign In button J BEIS Mozilla Firefo File Edit View History Bookmarks Tools Help S X B UE http yebeis deped gov ph beis LY 2 7 Search Results Meas Le gt E Basic Education BEIS Information System Home About Us Register m The Basic Education Information System BEIS maintains a database of education statistics sector performance indicators and profile of public and private schools learning centers and other education service providers It is a web based system designed to enhance information management at all levels of the education system school division region and national levels through streamlined processes and use of information and communication technologies It aims to deliver relevant and accurate information to school heads education managers policy makers and various stakeholders of the education system The BEIS aims to achieve the following objectives Improve the collection of data from the schools and field offices and efficiently render delivery of data information to various stakeholders Support info
18. e of Grade 1 w ECD Experience Total MF 244 244 223 223 91 39 91 39 0 00 Male M 136 136 0 124 124 0 91 18 91 18 0 00 Female F 108 108 0 99 99 0 91 67 91 67 0 00 Back to top Figure 8 1 Performance Indicator Elementary Main page Enhanced BEIS School Level Users Manual 34 Click on the View Details link below the indicator label to access data by grade year level see Figure 8 2 below Generate Performance Indicator Repetition Rate View Details O E COTO TOTO 0 0 0 0 0 0 0 0 0 Failure Rate TJ GUY Eesraronaninanrararararanacaneos 1258 2 07 22 3 29 0 68 Failure Rate SY 2009 2010 Gr 2 Gr 3 Gr 4 Gr 2 Failure Failure prev enro prev enro prev enro prev enro Total MF 7 96 18 0 00 217 0 00 7 96 216 3 11 Male M 11 36 15 132 0 00 105 0 00 119 11 36 110 4 59 Female F 3 19 3 94 0 00 112 0 00 88 3 19 106 1 19 Promotion Rate View Details PE E 1222 1258 97 14 639 669 95 52 583 589 98 98 Figure 8 2 Performance Indicator View Details Enhanced BEIS School Level Users Manual 35 9 Data Analysis This module serves as an analysis tool for the School Head and other decision makers at the school level It allows correlation and trend analysis of performance indicators To access this facility select Data Analysis from the Main Menu Select the performance indicators to analyze by clicking on the appropriate check box
19. eadership 1 3 School Head has attended SBM related trainings Has attended Fiscal Management training External 3 1 External stakeholders have a clear and common understanding of their a f Record of attendance to SBM orientations by Retirees Elders Stakeholders rights responsibilities and functions in school improvement Records attendance to SBM orientations by the Professionals Baranggay Health Workers Traditional Birth Assistants Records attendance to SBM orientations by the Religious groups Church leaders or ministers Records attendance to SBM orientations by the Others e g Farmers Group Fishermen s Group 3 2 School Community are organized to supportimplement SBM Existence of organizations for Retirees Elders Existence of organizations for Others e g Farmers Group Figure 7 3 1 Report on SBM Areas for Improvement page To allow flexibility in reporting and analysis user may download the data presented on screen into an Excel file To do this click on the Download to Excel button A dialog box as shown in Figure 7 3 2 appears prompting the user to open or save the file Select an option then click Ok to open or create the Excel file as shown in Figure 7 3 3 Enhanced BEIS School Level Users Manual 32 Opening BM_Improvement xls You have chosen to open a SBM_Improvement zls which isa Microsoft Office Excel 97 2003 Worksheet from http bels deped gow ph Wihat should Firefox d
20. ed as libraries Used as clinic Used as canteen Used as offices Other uses Not currently used 0 0 0 0 0 0 able C5 INSTRUCTIONAL ROOMS NEEDING REPAIR SY 2010 2011 able C6 EXISTING CLASSROOM FURNITURE SY 2010 2011 Level of Educ Type of Repair Level of Education Desks Chairs Armchairs Major Minor Kindergarten 0 0 Kindergarten 0 0 Elementary 0 0 Elementary 0 0 able C7 EXISTING NUMBER OF TOILETS SY 2010 2011 Level of Education Gin Toilet Bowls Boys Toilet Bowls Urinal Individual Urinal Trough Shared girls and boys Kindergarten 0 0 0 0 0 Elementary 0 0 0 0 0 able Di AVAILABILITY OF WATER SUPPLY SY 2010 2011 check as appropriate Sources Water Supply Local piped water supply Water well Deep well Rainwater catchments Natural Source Without Available Water Supply able D2 AVAILABILITY OF ELECTRICAL SUPPLY SY 2010 2011 check as appropriate Sources Electrical Supply Grid supply Generator Solar Power No electricity Figure 4 2 4 Physical Facilities page Upon clicking the Save button the system validates data entered and displays error message if data entered do not reconcile with previously inputted data Otherwise message Data saved is displayed Enhanced BEIS School Level Users Manual 17 Personnel Data Nationally Funded Click on the Personnel Data Natl tab to enter data on nationally funded teachers working in the school Select the position s to i
21. eholders Student Organization List of officers of Internal Stakeholders Parent Organization Figure 7 1 2 Enter SBM Assessment Page Having ticked all the appropriate items click on the Save button This action will create a record of assessment results in the database and displays the message Assessment data saved This leads to the SBM Assessment Summary page shown in Fig 7 1 3 where the total score for each dimension and the level of practice is displayed in accordance with the table below Starting 1 60 Gearing Up 1 60 Practicing 1 60 Moving Towards 61 99 Advancing 61 99 Accelerating 61 99 Enhanced BEIS School Level Users Manual 29 Standard 100 Progressive 100 Mature 100 School Cogon ES Assessment Date 2009 04 01 Overall Assessment Moving Towards __ leveli School Leadership 2 internal Stakeholders 23 21 3 External Stakeholders 27 27 4 School Improvement Process 31 31 5 School Based Resources 17 17 6 School Performance Accountability 21 21 TOTAL 146 144 _ gt Click to edit assessment data Edit Dimension Details previously entered Figure 7 1 3 Summary of Assessment Page SUBMIT ASSESSMENT RESULTS After assessment data are finalized and entered online the school user may submit the assessment results to the Division Office To do this click the Submit button on the SBM Assessment Summary page and confirm this action by clicking the Yes button in the confir
22. ference You may scroll down the page to view the remaining assessment items that belong to the level you are working on You may review and edit previously entered assessment data by following the procedures in Section 7 3 ar proceed with assessment in levels 2 and 3 Enhanced BEIS School Level Users Manual 28 To access the assessment page for levels 2 and 3 click on the appropriate tab as shown in Figure 7 1 2 Then click on the check boxes opposite the relevant evidences Enter SBM Assessment New Assessment View Previous Assessment Level 1 Standard Level 2 Progressive Level 3 Mature School Leadership 1 1 School Head has an appointment Attested appointment CSC Plantilla DBM Designation by the SDS 1 2 Is aware of his her basic roles and responsibilities in school improvement Documents showing attendance in induction and or orientation on basic leadership and management roles ofthe school head School Annual Improvement Plan document 1 3 School Head has attended SBM related trainings Has attended basic SBM training Has attended SIPYAIP training Has attended Annual School Budget ASB training E Has attended Fiscal Management training E Has attended ICT related training 1 4 School Head initiates organization of stakeholders Y Documents showing roles and responsibilities of each organized internal external stakeholder group List of officers of Internal Stak
23. ic data at the school level e DN i C d We S AC SS C y att u ala IMatl IS a FESULL OT a SCNOOU S ACCITe l 8 Gil i gt E Pa a E ig Pe e ee rere q al a AS ree oe QOQMNE at LIE QIVISION a a TESI Once at the EBEIS Main Page click on the View School Profile in the Main Menu located at the left side of the page Alternatively user may click on the Edit School Profile link at the bottom of the School Profile section of the main page BEI Basic Education Information System Home Log Gut Logged in as Alberto Home School Representative gt Home View School Profile BEIS Data Entry Sector M amp E Reporting School Report Card Learning Gutcames Trend Analysis SBM Assessment Performance Indicator Data Analysis TED Figure 3 0 1 View School Profile Enhanced BEIS School Level Users Manual At the View School Profile page the latest data on the school is displayed School Profile Profiles Programs Offered Site Ownership School Profile Edit School ID 118706 OPERATIONAL School Name COGON ES Short name Previous name Street Address SAN JOSE STREET Zip Code Region 7 Central Region Province Visayas TAGBILARAN CITY City Municipality Capital Division Tagbilaran City District Tagbilaran City Legislative District 1st District Barangay BOOL Telephone No 235 5815 Mobile no 09066921974 Fax No Web address Email address la
24. ical Facilities Personnel Data Natl Teacher Assignmen Data By Area of Specialization Data By Teaching Assignment Computer Usage Internet Connectivity TABLE I Nahawan NHS TEACHERS DATA BY TEACHING ASSIGNMENT Nationally funded teachers only As of Mar 3 School Year 2010 2011 Click HERE for instructions in filling up this form Teaching Assignments Year 1 Year 2 Year 3 Year 4 Year 5 English 0 0 0 0 A o Mathematics 0 0 0 0 0 Filipino 0 0 0 0 0 Science General Science 0 0 0 0 0 Biology 0 0 0 0 0 Chemistry 0 0 0 0 0 Physics 0 0 0 0 0 Makabayan Araling Panlipunan 0 0 0 0 0 TLE 0 0 0 0 0 Values Education 0 0 0 0 0 Music amp Arts 0 0 0 0 0 PE amp Health 0 0 0 0 0 Figure 4 2 8 Teachers Data by Teaching Assignment For Secondary only page Enhanced BEIS School Level Users Manual Areas of Specialization Data Secondary Click on the Data By Area of Specialization tab to enter the number of teachers by level and specialization in learning areas This leads to the data entry page shown in Figure 4 2 9 Enter the number of teachers in the school that teaches in each learning area and further classifying this number into the level of specialization major or minor Then click the Save button to store data in the EBEIS BEIS Reporting Teachers Data by Area of Specializat EOSY Student Data Causes of Dropouts Physical Facilities Data By Area of Specialization Data By Teaching Assignment C TABLE H Nahawan NHS
25. ies at the school level To view the school report card click on the School Report Card from the Main Menu This leads to a page shown in Figure 5 1 On this page select the reference year which is usually the latest school year then click Submit button School Report Card I BASIC SCHOOL INFORMATION Name of School Cogon ES School ID 118706 Type Of School Programs Offered Municipality TAGBILARAN CITY Capital District 11 ScHOOL REPORT canp Clckhere to display Enter Year Select Year 20104 2005 Home Log Out Terms of Use Privacy Policy Department of Education 2009 s Australian Government AusAID Figure 5 1 School Report Card Main Page School Report Card I BASIC SCHOOL INFORMATION Name of School Cogon ES School ID 118706 Type Of School Programs Offered Municipality TAGBILARAN CITY Capital District II SCHOOL REPORT CARD Enter Year A Provision of Equitable Access Planning Indicators Multi Year Data Planning Standards AAA w z zos zoos AAA 2 A 1 a Enrollment Formal Grade 1 247 245 244 223 0 Male 137 140 136 130 0 Female 110 105 108 93 0 Grade 2 192 215 204 217 0 Male 105 112 115 107 0 Figure 5 2 School Report Card Enhanced BEIS School Level Users Manual 6 Learning Outcomes Trend Analysis This facility provides access to assessment results such as the National Achievement Test NAT It may also contain information on
26. illing up this form Female enrollment in School Age Profile Table B do not reconcile with Pupil data Table A Grade 1 w o Total Kindergarten Gri With ECD Grade 2 Grade 3 Grade 4 Grade 5 Grade 6 Grade 7 Non Graded ECD Grades 1 7 Male Female Male Female Male Femo Male Female Mole Female Male Female Male Female Male Female Male Female Mole Female Male Femols 4 and below 5 5 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5 5 5 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Capa 0 0 6 0 0 0 0 10 10 0 0 0 0 0 0 0 0 0 0 0 0 10 10 0 0 7 0 0 0 0 20 20 10 10 0 0 0 0 0 0 0 0 0 0 p a 0 0 8 0 0 0 0 0 0 10 10 15 15 0 0 0 0 0 0 0 0 25 25 0 0 9 0 0 0 0 0 0 0 0 15 15 25 10 0 0 0 0 0 0 Oo 2 0 0 10 0 0 0 0 0 0 0 0 0 0 5 20 10 10 0 0 0 0 15 30 0 0 11 0 0 0 0 0 0 0 0 0 0 0 0 10 10 10 5 0 0 EHEN 0 0 12 0 0 0 0 0 0 0 0 0 0 0 0 10 10 10 10 0 0 20 20 0 0 13 15 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 57 1 0 0 16 18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 19 amp Above 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 an E 0 0 Back to List of Reports Edit Create New Report Print Figure 4 1 4 Age Profile page Enhanced BEIS School Level Users Manual 12 Number of Classes By Shift Click on the No of Classes By Shift tab to enter enrollment data by shift and the number of classes for each shift The page as shown in Figure 4 1 5 is displayed Enter data for the school year then click Save button Upon clicking the Save button the system automatica
27. lly compares enrollment data entered in this page with the data entered in the Pupil Data and the Age Profile If data is not reconciled an error message is displayed prompting the user to correct these data Data on total number of classes should also BEIS Reporting Classes by Shift Pupil Data School Age Profile No of Classes By Shift Special Needs Kinder S Table C Cogon ES Current SY Enrollment and Number of Classes by Shift As Of Jul 31 2011 School Year 2011 2012 Click HERE for instructions in filling up this form 1st Shift 2nd Shift 3rd Shift 4th Shift Particulars Male Female Male Female Male Female Male Female Kindergarten Regular amp SPED Enrollment 0 Number Of Classes 0 Elementary Grade 1 6 Regular amp SPED Enrollment 0 0 Number Of Classes Non Graded SPED Enrollment Number Of Classes Save Figure 4 1 5 Age Profile page reconcile with data entered in the Pupil Data page Special Needs Click on the Special Needs tab As shown in Figure 4 1 6 the data entry form intends to capture data on children s special needs by area of exceptionality grade level and gender Children with Special Needs Pupil Data School Age Profile No of Classes By Shift Table D Cogon ES Children with Special Needs As Of Jul 31 2011 School Year 2011 2012 Special Needs Kinder Summer Program Click HERE for instructions in filling up this form Area Of Excepti
28. mation dialog box This action will tag status of the assessment record to Final and automatically make available the SBM assessment results to the SBM Coordinator at the division and regional office Enhanced BEIS School Level Users Manual 30 7 2 Edit View Previous Assessment The school user may view results of previous assessments or edit a recently entered assessment that has not yet been tagged as Final and submitted online to the Division Office SBM Assessment To view previous SBM assessment results click on the View New Assessment Previous Assessment from the SBM Assessment amp Reporting View Previous Menu This leads to the View Previous SBM Assessment page Assessment see Figure 7 2 1 below where a list of assessment dates Report on SBM Areas for Improvement with corresponding level of practice is displayed On the list Print Summary of Assessment click on the assessment date you want to view This displays do Print Assessment the Summary of Assessment page with information on the Tool level of practice and scores for each dimension School Representative gt Home View Previous Assessment Click Assessment Year to view details Assessment Year Level of Practice Date Modified 2010 Jun Standard 2010 05 12 10 30 06 2009 Jun Starting 2010 05 12 10 48 45 N Click on assessment Year Month to view summary of assessment Figure 7 2 1 View Previous Assessment p
29. n per day ormore than 200 min per day to ancillary services Col 1 Col 2 Teacher II 0 Teacher 0 Back to List of Reports Edit Create New Report Print Figure 4 2 6 Teacher Assignment page Personnel Data Local Click on the Personnel Data Local tab to enter data on locally funded teachers working in the school Enter the number of teachers by fund source then click the Save button Enhanced BEIS School Level Users Manual BEIS Reporting Personnel Data Locally Funded EOSY Pupil Data Causes of Dropouts Physical Facilities Personnel Data Natl Teacher Assignment Personnel Data Local Computer Usage Internet Connectivity TABLE G Cogon ES PERSONNEL DATA Locally Funded As of Mar 31 2011 School Year 2010 2011 Click HERE for instructions in filling up this form LOCALLY FUNDED TEACHERS WORKING IN THE SCHOOL Level of Education SEF Provincial City SEF Municipal LGU Funded PTCA Volunteer ALIVE Teachers Others DepEd Subsidized Kindergarten 0 0 0 0 0 0 0 0 Elementary 0 0 0 0 0 0 0 0 Figure 4 2 7 Locally Funded Personnel Page Teaching Assignment Data Secondary Teacher s assignment by learning area shall be gathered for all secondary schools The Data By Teaching Assignment form in the EBEIS provides the facility to capture this data from schools see Figure 4 2 8 BEIS Reporting Teachers Data by Teaching Assignment EOSY Student Data Causes of Dropouts Phys
30. nclude from the Add Non Teaching position drop down list and or Add Teaching position drop down list Upon selecting a position an entry for that position is created and displayed onscreen Click the Save button after entering data on nationally funded teaching personnel non teaching personnel and number of teachers handling various classes and responsibilities The system automatically validates the completeness and consistency of data entered If data is not reconciled an error message is displayed prompting the user to correct these data Otherwise message Data saved is displayed BEIS Reporting Personnel Data Nationally Funded O PupilData School Age Profile No of Classes By Shift Physical Facilities Personnel Data Local Personnel Data Nat Teaching Assignment Programs Pupil Data Programs Teacher Data Special Needs Data TA Assignment Data By Area of Specialization Table F2 Personnel Data Nationally Funded As Of Jul 2010 School Year 2010 2011 Actually working in the school Positions assigned in the Position s Personnel detailed school per latest PS POP Male Female Total Onleave vacant to DepEd Office s Add Non teaching Position Select Position B Teaching Personnel Add Teaching Position Select Position Aand ng Kinde rgarte eae Ha HUM AJ erga enc clas Figure 4 2 5 Personnel Data Nationally Funded page Enhanced BEIS School Level Users Manual
31. ning of School Year 9 PUDIWIDAUCA ieancusccsraterwesccus cee RAR ARA AAA 11 POS TOM dd died dos 12 Number or Classes BY SAM 13 SPeclalLNEcdS on 13 Kinder Summer PLOMO 14 4 2 Government Elementary Secondary School Profile End of School Year 14 EN of SY POpILDAa taeren EEEE A ias 15 Causes Of DIODOS A AAA AAA ALS 16 PAV SICA FACU Si dd a a a 17 Personnel Data Nationally Funded ooooooooocooroccorccccoccconcoccnooccoorocoonocncosos 18 TEACHING ASIN a 19 Personnel Datas LOCA oe TS O ISE IN aan 19 Teaching Assignment Data Secondary ooooocoooocconocccnoccconocconoccrono crono rca nooo ross 20 Areas of Specialization Data Secondary cc ccc ce cece cece cceeecceneeceeeeceeeeceeneceeeeecs 21 Computer Usd ii tenes eau e eee eae eee ee eee 21 Neme ONMECUIVICY ede ar tt o 22 4 3 Report and Data SUBMISSION sser enren aa a a a TN 23 SENDO ROPOFECOAFA A AA AS AAA AAA A 24 Learning Outcomes Trend Analysis ui isa 25 7 SBM Assessment Reporting School Level Module ccccccccccccccccccccccecesess 27 Pei ENter New ASSESSIMCML 22255 2c2s boner dced n a a a N 27 7 2 Edit View Previous Assessment ui 3 La AGenerate REDON a ade 32 Performance INGICGEOR ooreen lid 34 Data ANAIS AAA A a 36 1 Introduction The Enhanced Basic Education Information System E BEIS is an Information and Communications Technology ICT solution that provides the following services e O
32. nline submission of annual education statistics e Generation of School Report Card e Access to current and historical achievement test results e Generation of school level performance indicators and e Online access to the Electronic SBM Assessment Tool and school s current and historical record of SBM practice The Formal Basic Education Reporting is one of the modules of EBEIS This module covers the processes from the collection of annual education statistics from schools to the generation of education performance indicators and reports in aid of budget and plan formulation Below is the process overview of the EBEIS at school level Beginning of school Submission amp School Report Card year statistics validation of school SBM Level of GESP GSSP statistics Practice School End of school year Submission amp Achievement Test statistics validation of SBM Results SBM Assessment Assessment Results Management Reports Figure 1 1 EBEIS Process Overview School Level The Enhanced BEIS web enabled processes are necessary to ensure that up to date data information is made available to the school division region and central office As such the System requires the following setup 1 internet connection and 2 internet ready computer to enable access to the internet based system Enhanced BEIS School Level Users Manual 2 Accessing the BEIS 2 1 Logging in and out To access the EBEIS type ebeis depe
33. o with this file a Open with Microsoft Office Excel default O Save File E Do this automatically for files like this from now on Figure 7 3 2 Download To Excel Dialog Box Formulas Data Review View aa Insert E CO com EE A 23 3 Delete gl Paste EE dr S o 309 Conditional Format Cell poto Sort amp Find amp x 7 8 Formatting as Table Styles Format lt 2 Filters Select Clipboard lx ha Alignment la Number la Styles J Cells Editing B Address SAN JOSE STREET Tagbilaran City Tagbilaran City Region VII Central Visayas Assessment Date 2009 04 01 Date Submitted To Division Level of SBM Practice Moving Towards Level 1 a Dimension Indicators Mov needing compliance T MOV Action To Be By Resources Needed Taken Whom Uman and or material Internal Stakeholders 2 4 Parents assume Records journals of parents responsibilities as partners in visit participation in the learning process interventions e g reading program feeding program and others Records of parent volunteers as teacher aides para teachers tutors remedial teachers etc School Performance 6 2 The school informs and Accountability involves major stakeholder in Kiril the monitoring and Others 18 Others 44 gt gt SBM_Improvement Y Ey User Manu 2 Firefox gt Wy User Guide Y Untitled P lt aia 8 25 AM
34. onality Kindergarten M F M F Gifted Fast Learners 0 0 0 0 with Area of Exceptionality Learning disability 0 0 Hearing Impairment 0 0 0 Visually Impaired Blindness 0 0 0 0 Low Vision 0 0 0 0 Intellectually Disabled Mental Retardation 0 0 0 0 Multiple Handicap 0 0 0 0 Behavioral Problem 0 0 0 0 Orthopedically Handicapped 0 0 0 0 Autism 0 0 0 0 Communication Disorder 0 0 0 0 Cerebral Palsy 0 0 0 0 Special Health Problems 0 0 0 0 Save Grade 1 Grade 2 M 0 J L O S S S S S O DO SjlO LEVEL OF EDUCATION Grade3 Grade4 Grade5 Grade6 Grade7 Non Graded A E A E A E AA E IA ae M F 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 D 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Figure 4 1 6 Children with Special Needs page Enhanced BEIS School Level Users Manual Totals in this page should tally with the SPED graded and non graded data reflected in Pupil Data and Age Profile pages Kinder Summer Program Click on the Kinder Summer Program tab as shown in Figure 4 1 7 Enter the number of children by age enrolled in the kinder summer program BEIS Reporting Kindergarten Summer Program Pupil Data School Age Profile No of Classes By Shift Special Needs Kinder Summer P
35. port Type Status Date verified Date Submitted Action 2011 Aug eginning Of The SY Data Prepared Submit Report 2010 Aug 2009 Aug Click on Report Year to view report details or enter data for a new report year For a new report status is automatically set to Prepared Figure 4 1 1 Report Government Elementary School Profile Main Page On this page the following actions can be done e View reports for previous school year e Create a report for a new school year To view report for previous school year click on the Report Year link as shown in Figure 4 1 1 This leads to the page that displays details of the report Navigate through each component by clicking the labeled tabs at the upper portion of the page below the report title To create a report for a new school year click on the specific Report Year as shown in Figure 4 1 1 The report date defaults to the reporting schedule set by the Office of Planning Service being the central system manager Upon clicking the Report Year the online GESP GSSP forms are displayed At the onset the message This school has no entry for the selected year Please click HERE to create one is displayed when no data has been entered yet Click on the HERE link to display the Pupil Data page Enhanced BEIS School Level Users Manual 10 Pupil Data BEIS Reporting Enrollment Data Pupil Data School Age Profile No of Classes By Shift Special Needs Kinder
36. porting Update your school s statistics by clicking on any of the items below e Government Elementary School Profile Beginning Of The SY Data Government Elementary School Profile End Of The SY Data See Instructions For Accomplishing The Government Elementary Schoo Profile See Instructions For Accomplishing The Government Secondary School Profile Figure 4 0 1 BEIS Reporting page 4 1 Government Elementary Secondary School Profile Beginning of School Year The GESP GSSP is an institutional report facility where all schools elementary and secondary are required to submit beginning and end of year statistical data At the beginning of school year data on enrollment and school age profile is reported by the schools for evaluation and assessment of beginning of school year performance in the education sector At the end of every school year data on drop outs Enhanced BEIS School Level Users Manual 9 completers human and physical resources is reported by school for end of school year performance assessment and for purposes of resource allocation To access this report facility click on the report title from the list displayed on the BEIS Report page This leads to the report facility s main page as shown in Figure 4 1 1 for the Report on Government Elementary School Profile e School Representative gt Home BEIS Reporting Government Elementary School Profile Beginning Of The SY Data Report Year School Year Re
37. rmation requirements for planning quality assurance monitoring evaluation and other decision making activities at all levels of the education system e Provide a venue for sharing using and reusing knowledge within DepED through improving access to data information More about BEIS 7 42 AM 7 31 2011 a amp F Figure 2 1 2 BEIS web based Login Window 2 2 Navigating EBEIS web based components A successful login brings you to the BEIS main page To log out of BEIS just click on the log out button on the upper left portion of the main page Enhanced BEIS School Level Users Manual 3 2 Mozilla Firefox File Edit View History Bookmarks Tools Help GB gt ba i A A http beis deped gov ph beis school schoolrepindex LY 7 g Google P 2 Most Visited Mb Getting Started A Latest Headlines http 121 58 236 68 m o 1363 unread Yahoo Mail rechievc X lt _ http beis depe I schoolrepindex x Basic Education B E IS Information System Home Log Out Logged in as albuquerque Home View School Profile School Representative gt Home BEIS Reporting Sector M amp E Reporting PERFORMANCE INDICATOR School Report Card Total Enrollment Drop out Rat Learning Outcomes Trend Analysis SBM Assessment Performance Indicator Need assistance in updating reports Click here to contact the BEIS help de 6 2 Mi
38. rogram Table F Cogon ES KINDERGARTEN SUMMER PROGRAM As of Jul 31 2011 School Year 2011 2012 Click HERE for instructions in filling up this form Kindergarten Age Male Female 4 and below a 0 O O oO a o o o o o 2 12 amp Above Save Figure 4 1 7 Kinder Summer Program page 4 2 Government Elementary Secondary School Profile End of School Year The report facility is designed to collect school statistics for the end of school year This report includes data such as enrollment drop outs completers and promotees It also gathers data on teaching non teaching and physical resources To access this report facility click on the report title from the list displayed on the BEIS Report page This leads to the report facility s main page as shown in Figure 4 2 1 Enhanced BEIS School Level Users Manual 14 BEIS Reporting Government Elementary School Profile End Of The SY Data Report Year School Year Report Type Status Date verified Date Submitted Action 2011 Mar 2010 2011 Government Elementary School Profile End Of The SY Data Prepared 2011 04 27 15 00 48 Submit Report 2010 Apr Government Elementary School Profile End Of The SY Data Valid 011 0 1 2009 Apr Government Elementary School Profile End Of The SY Data jate 011 0 Click on Report Year to view For a new report status report details or enter data ae Pi vane sas Su AS is automatically set to for
39. sment Sub menu 7 1 Enter New Assessment To submit SBM assessment results through the EBEIS online facility click on the New Assessment from the SBM Assessment Sub menu This leads to the New SBM Assessment page Enhanced BEIS School Level Users Manual 27 At the onset the message No SBM assessment record and a scoring template with blank scores is displayed as shown in Figure 7 1 1 On this page page click on the drop down boxes opposite the Assessment Date to specify the Month and Year the assessment was conducted Then click on the Create New button This leads you to the Enter SBM Assessment page see Figure 7 1 2 showing the Level 1 dimensions indicators and MOVs Secon Assessment date May 2010 v Create New No SBM Assessment record School Cogon ES Assessment Date Overall Assessment Level 1 Level 2 cose ems score nems score ner 1 School Leadership 27 35 46 2 Internal Stakeholders 23 27 38 3 External Stakeholders 27 15 18 4 School Improvement Process 31 27 25 5 School Based Resources 17 18 21 6 School Performance Accountability 21 14 19 TOTAL 146 0 136 0 167 Figure 7 1 1 New Assessment Page On the Enter SBM Assessment page go through every dimension and indicator and click on the check boxes corresponding to the evidences that the school has already complied with If an SBM assessment instrument accomplished in an earlier assessment activity is on hand use this as re
40. the division and region achievement test results i e DAT RAT provided data is uploaded at the region and division levels To access this facility click on the Learning Outcomes link from the Main Menu This leads to the Learning Outcomes page as shown in Figure 6 1 Generate Trend Analysis Reports Assessment Type Grade Year Level Pre School w Number of Examinees English science Fields Filipino Heograpiya Kultura at Sibika Mathematics Total Test Mean Report Yeal From 2010 To 2010 Figure 6 1 Learning Outcomes Trend Analysis Report Main Page To view the Learning Outcomes Trend Analysis Report the following must be provided e Type of assessment e Grade year level of assessment e Fields or content to view e Year range for the multi year display You may specify several fields subjects content to view To do this press Ctrl key and while Ctrl key is pressed click on the field items in the drop down list This action highlights the fields selected To complete the required inputs select the range of year then click Generate Figure 6 5 shows the sample report generated Enhanced BEIS School Level Users Manual 25 Generate Trend Analysis Reports Assessment Type NAT v Grade Year Level Grade Number of Examinees A English Science Fields Filipino H Mathematics Total Test Mean v Report Year From 2010 To 2010 v Figure 6 4 Learning O
41. ubmitted from the BEIS Reporting page by clicking on the report title This leads to a page as shown in Figure 4 3 1 Click on the Submit Report link e School Representative gt Home BEIS Reporting Government Elementary School Profile Beginning Of The SY Data Status Date verified Date Submitted Action 2011 Aug 2011 2012 Government Elementary School Profile Beginning Of The SY Data epare Report Year School Year Report Type 2010 Aug 2010 2011 3overmment Elementary School Profile Beginnin 2009 Aug 2009 2010 sovernment Elementary School Profi Submit Report f The SY Data Validated f The SY Data Validated Click to submit report online Figure 4 3 1 BEIS Reporting page Click Submit Report under the Action heading The Update Report Status page is displayed Then click the Save button The system validates all data entered and checks for completeness and consistency If all data entered is valid the report status is set to Submitted otherwise an error message is displayed prompting the user to correct the data in error Enhanced BEIS School Level Users Manual Update Report Status Report date 2010 July Prepared by cogones Report status Prepared Prepared date 08 01 2010 Save 5 School Report Card This report facility generates the school s performance indicators over a five year period It aids in planning quality assurance and other decision making activit
42. utcomes Trend Analysis Selecting several Fields Subjects Trend Analysis Reports Assessment Type NAT Grade Year Level Grade 6 Region Division Report Year 2005 to 2007 Heograpiya English Mathematics Filipino oe Mathematics Kultura at Sibika e Filipino 2005 hues 71 49 43 34 55 23 53 87 z Heograpiya 2006 73 4 73 62 58 92 76 12 65 08 2007 55 98 68 77 64 45 78 73 69 72 Figure 6 5 Learning Outcomes Trend Analysis Sample Report Enhanced BEIS School Level Users Manual 26 7 SBM Assessment amp Reporting School Level Module School Heads or their authorized school representative may submit their school s SBM assessment results online To do this log on to the EBEIS using the school s ID and password given by the Division EBEIS Coordinator or Division Planning Officer Once at the EBEIS Main Page click on the SBM Assessment in the Main Menu located at the left side of the page This expands to a list of sub menu items to choose from as shown in Figure 7 1 BE IS Basic Education Information System Home Log Out Logged in as Alberto School Representative gt Home view School Profile BEIS Data Entry sector M amp E Reporting School Report Card earning Outcomes Trend Analysis SBM assess New Assessment Jie Previous Report on SBM Areas for Improvement Print Summary of Performance Indicator Data Analysis Figure 7 1 SBM Asses
43. y l E Nn a rs Nn C e d 4 Tow lavas iw 7 ormation reto Was gt o ON gt N N N N N N e A a gt on 3 O A A E aa gt aon ai E o gt P f A i N z i N i A f y t l gt a p x o i i J e o Al Education Information System E BEIS School Level Module User Manual Volume 1 0 ver 2 July 2011 The information contained in this document is proprietary to DepED and the Strengthening of the Implementation of Basic Education in Selected Provinces In the Visayas STRIVE 2 Project All information in this document shall not be reproduced shown or disclosed outside DedED and STRIVE 2 Project without written permission Revisions may be issued to advise of such changes and or additions Copyright O 2010 All rights reserved Enhanced BEIS User Manual Table of Contents MOJU OMAS ce acetates T teem te acteees A 2 2 Accessing the BES ricas lA E 3 DA MEGSSMIS TW ADUANA E AA 3 2 2 Navigating EBEIS web based COMpONenNtS oocccoccnnnccnnncnnnocnonocnonocnnocononononocnnnccnnnconnnonnnns 3 Bs VIEW SCNOOl PIOPNC ads oie 5 31 Update School PrO ca 7 3 2 Manage Programs OffErEd ccccccsscsessccsssceseccensccenscsensceesceeceeescsescsensceeescenecsenscees 8 3395 Vew Ste OWNETS MPa RA da 8 BA BEIS DATA ENT aoe aioe aise eek ASA AAA A a A ees 9 4 1 Government Elementary Secondary School Profile Begin
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