Guide to P-Pod Synchronisation - Department of Education and Skills
Contents
1. Correspondence to Guardian 2 Y N Guardian 2 Forename Guardian 2 Surname Guardian 1 Address 1 Guardian 1 Address 2 Guardian 1 Address 3 Guardian 1 Address 4 Guardian 1 County NM N N N N N N N N NH NM NM NY N N N N N Guardian 1 Country Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Guardian 2 Address 1 Guardian 2 Address 2 Guardian 2 Address 3 Guardian 2 Address 4 Guardian 2 County Guardian 2 Country Guardian 1 Home Phone Guardian 2 Home Phone Guardian 1 Mobile Phone Guardian 2 Mobile Phone Guardian 1 Work Phone Guardian 2 Work Phone Guardian 1 email Guardian 2 email Other emergency contact details Forename Other emergency contact details Surname Other emergency contact details Home Phone Other emergency contact details Work Phone Other emergency contact details Mobile Phone Other emergency contact details email address N N N N N N N N N N NNN NNN NNN N N Other emergency contact relationship to child Details of Guardianship Custody and or Access Z Orders Arrangements 2 Learning Support Ind Y N 2 Learning Support Details 2 Learning Support Years 2 Years Irish Resident 2 Family Member 0 to many Department Pupil ID DPIN Yes 2 Require Glasses Ind Y N 2 Hearing Difficulties Ind Y N S2. Programme Code Programme Year Exemption Type Code Exemption Status Grantor Start Date End Date Roll no of school that granted exemption Comments Enrolment Records 1 to many Enrolment Date Academic Year Programme Code Programme Year Roll Class Sub Programme Ind Y N Left Indication Y N Date Left if applicable Leaving Reason Destination Roll No Boarder Pupil Code NINININININININININININININININININININJ gt ww OO wwa Waaa sfe aaa Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Repeat LC Fee Ind Y N Sub Programme Exam Entrant Ind Y N Family Details and Medical Conditions Family Details 0 to 1 Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Partial No Yes Yes Yes Yes No Synchronised by AL No children in family Yes 2 2 Position of child in family Yes 2 Psychological Assessment Available Y N No 2 Resources sanctioned by NCSE Y N No 2 Resources NCSE Details No 2 Child s Religion Yes 2 Correspondence to Guardian 1 Y N Yes 2 Guardian 1 Forename Yes 2 Guardian 1 Surname Ye
3. Roll no Name Address 1 Address 2 Address 3 Address 4 Phone No Fax County Code Local Authority Email Website Principal Boarding Fee 5 Day Boarding Fee 6 7 Day School Gender BOM Ind Y N Irish Classification Co operating School Roll no 1 Co operating School Roll no 2 Parents Association Ind Y N Student Council Ind Y N October Returns Contact for October Returns Phone No for October Returns Fax No for October Returns Email address for October Returns Chairperson 0 to many Forename Surname Phone No Owner 0 to many Forename Surname Address 1 Address 2 Address 3 Address 4 Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 No of Ful Partia Non Ful Partia Non Ful Partia Non Ful Partia Non fields l l e l l e l l e l l e 35 31 13 1 30 2 3 0 35 0 35 0 0 No of Ful Partia Non Ful Partia Non Ful Partia Non Ful Partia Non fields 1 l e l l e l l e l l e 3 0 0 3 0 0 3 0 3 0 0 3 0 New ACS Advanced Dataset traditional Dataset SIMS VSware Learning Serco No Ful Partia Non Ful Partia Non Ful Partia Non Ful Partia Non of l l e l l e l l e l l e field s Schoo 12 0 0 12 4 0
4. The Department objective to minimise any administration burden associated with P POD as far as practicable To this aim the Department has shared all information both data formats and technical specification of P POD with the providers of school administration software There are variations between the level and degree of synchronisation offered by the various software providers see earlier question above for further details My software provider does not fully synchronise data from P POD to my school administration system is there anything can do to minimise the work required to maintain data on P POD and my school administration system P POD 1 Check the level of synchronisation supported by your software provider 2 Make a decision on how to handle Family Contacts and medical conditions data review the answers to the questions above on this 3 Review the P POD User Manual in particular the features which will minimise the data which a school may have to enter data such as e Default progression and enrolment data e Maintain subject lists Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 e Pupil batch Update School Administration System Refer to the information provided by your school s software provider or contact them directly Is there anything else should do before running the initial synchronisation e You should read the Guide on the Enrolment Entry date as your
5. 8 0 12 0 6 6 0 Group 3 New data fields Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013
6. Enrolment Date Yes 3 Academic Year Yes 3 Programme Code Yes 3 Programme Year Yes 3 Roll Class Partial 3 Sub Programme Ind Y N No 3 Left Indication Y N Yes 3 Date Left if applicable Yes 3 Leaving Reason Yes 3 Destination Roll No Yes 3 Boarder Pupil Code Yes 3 Boarder Pupil Ind Y N Yes Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Repeat LC Fee Ind Y N Sub Programme Exam Entrant Ind Y N Family Details 0 to 1 2 No children in family No 2 Position of child in family No 2 Psychological Assessment Available Y N No 2 Resources sanctioned by NCSE Y N No 2 Resources NCSE Details No 2 Child s Religion Yes 2 Correspondence to Guardian 1 Y N Yes 2 Guardian 1 Forename Yes 2 Guardian 1 Surname Yes 2 Correspondence to Guardian 2 Y N Yes 2 Guardian 2 Forename Yes 2 Guardian 2 Surname Yes 2 Guardian 1 Address 1 Yes 2 Guardian 1 Address 2 Yes 2 Guardian 1 Address 3 Yes 2 Guardian 1 Address 4 Yes 2 Guardian 1 County Yes 2 Guardian 1 Country Yes 2 Guardian 2 Address 1 Yes 2 Guardian 2 Address 2 Yes 2 Guardian 2 Address 3 Yes 2 Guardian 2 Address 4 Yes 2 Guardian 2 County Yes 2 Guardian 2 Country Yes 2 Guardian 1 Home Phone Yes Schools Division Parents Learners amp Data Section Department of Education and Skills Octobe
7. Family Contacts and Medical conditions data being provided for on P POD The P POD system is being developed for use by over 720 post primary schools which vary from very small school to very large schools Different schools have already put in place software Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 administration systems which best suit their environment Some schools may be using very little school administration software locally to assist in the administration of the school The Family Contacts and Medical Conditions fields on P POD is being provided to schools who may wish to key this data for example at the time of enrolment of a new student together with the data required for the October Returns as above It should be noted that Family Contact and Medical Conditions is NOT required by the Department Any data keyed in these fields on P POD will NOT BE VISIBLE to Department users It is solely the choice of each school to decide whether or not to use the Family Contacts and Medical Conditions on P POD The default in P POD is to exclude Family Contacts and Medical Conditions from synchronisation Schools must deliberately opt in if they wish to have Family Contacts and Medical conditions data synced between P POD and the local in school administration system See P POD User Manual Settings Synchronisation for guidance on how to opt in Details of the fields recording un
8. Leaving Reason Yes Destination Roll No Yes Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Family Details 0 to 1 No children in family Position of child in family Psychological Assessment Available Y N Resources sanctioned by NCSE Y N Resources NCSE Details Child s Religion Correspondence to Guardian 1 Y N Guardian 1 Forename Guardian 1 Surname Correspondence to Guardian 2 Y N Guardian 2 Forename Guardian 2 Surname Guardian 1 Address 1 Guardian 1 Address 2 Guardian 1 Address 3 Guardian 1 Address 4 Guardian 1 County Guardian 1 Country Guardian 2 Address 1 Guardian 2 Address 2 Guardian 2 Address 3 Guardian 2 Address 4 Guardian 2 County Guardian 2 Country Guardian 1 Home Phone Guardian 2 Home Phone Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Guardian 1 Mobile Phone Guardian 2 Mobile Phone Guardian 1 Work Phone Guardian 2 Work Phone Guardian 1 email Guardian 2 email Other emergency contact details Forename Other emergency contact details Surname Other emergency contact details Home Phone Other emergency contact details Work Phone Other emergency contact details Mobile Phone Other emergency contact details email address Other emergenc
9. contact details Mobile Phone Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Other emergency contact details email address Other emergency contact relationship to child Details of Guardianship Custody and or Access Orders Arrangements Learning Support Ind Y N Learning Support Details Learning Support Years Years Irish Resident Family Member 0 to many Department Pupil ID DPIN Medical Details 0 to 1 Require Glasses Ind Y N Hearing Difficulties Ind Y N Illness Procedure Health Concerns Any other relevant medical information Doctor Name Practice Name Practice Phone No Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Appendix C Data from the Post Primary Online Database P POD which is synchronised back from P POD to the school administration system by Advanced Learning AL formerly Serco PUPIL 1 to many Synchronised by AL Department Pupil ID DPIN Yes Forename Yes Surname Yes Birth Cert Forename No Birth Cert Surname No Gender DOB PPSN Address 1 Address 2 Address 3 Address 4 County Country Nationality Country of Birth Birth Cert Checked Ind Mothers Maiden Name Deceased Ind Y N Deceased Date Exemptions 0 to Many
10. onto the school system For Advanced Learning the synchronisation of subject data is not currently supported Subject data will have to be entered separately on P POD and Facility Admin using the tools providing by both systems to minimise the input required of the user Further information on keying subjects in P POD is available in the User manual and by viewing the videos of the appropriate screens Check further with you supplier for details and refer to school s system manuals For Dataset SIMS synchronisation of Family Contacts and Medical Conditions is not currently supported For VSware the synchronisation of Family Contacts and Medical Conditions is supported If decide NOT to use Family Contacts and medical conditions on P POD what do I do Key the student s other data into P POD synchronise this back to your schools administration system as supported and then key family contacts and medical conditions directly into you school administration system There will be no family contacts and medical conditions data stored on P POD The default setting for synchronisation of family contact and medical condition data is set to OFF i e no sync takes place How can establish the level of data synchronisation which the provider of school administration system to my school is supporting Please see the attached Appendices Appendix C Advanced Learning formerly Serco Appendix D Dataset traditional non SIMS Appendix E
11. Dataset SIMS Appendix F VSware These appendices have been prepared from information provided by the software providers to the Department Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 My school is dissatisfied with the degree and method of data synchronisation supported by the supplier of school administration software what do I do Your school should speak to you current supplier and explain the level of synchronisation you require Each school will have to decide how important the level of synchronisation is to their final decision on which school administration system to use There may be many other factors some with a higher priority which a school may wish to take into account when choosing a school administration system Does the Department not require full compatibility between P POD and the School Administration System The requirement of the Department is that schools make their October Returns via the P POD system by the scheduled date In order to do this schools will have to ensure that the data on P POD represents the position in the schools as at 30 September of the school year in which the return is being generated To minimise the burden on schools at the time of the Returns it will be efficient practice for schools to maintain changes to student data as they occur during the school year and that schools enter new entrants at the earliest possible opportunity
12. Guide to Initial Data Synchronisation The aim of this Guide is to provide answers to questions which a school user may have before commencing Data Synchronisation in conjunction with the Post Primary Online Database P POD What is Data Synchronisation Data Synchronisation is the process whereby the school s data stored on the Post Primary Online Database P POD can be transferred to the local in school School Administration System to the degree and in the method supported by the supplier of the school s system Sch user requests Synch School School Admin Sys I Data Synch Routine P POD Data from P POD may not be ALL data on P POD which the software provider s routine downloads How is Data Synchronisation carried out Each provider of school administration software has developed a data synchronisation routine which takes data from P POD and transfers it to the local in school system Schools should note that the degree and method of data synchronisation may vary between the different suppliers 1 This Guide is a dynamic document and will be updated from time to time based on the feedback from school users Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Can data be synchronised in BOTH directions between P POD and the school administration system Data may only be synchronised FROM P POD down to the school administration system Therefore sc
13. chools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Illness Procedure Health Concerns Any other relevant medical information Doctor Name Practice Name NM N N N N N Practice Phone No For the synchronised column Dataset SIMS advise as follows KEY Group 4 Family contacts and medical conditions Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Appendix F Data from the Post Primary Online Database P POD which is synchronised back from P POD to the school administration system by VSware PUPIL 1 to many Synchronised by VSware Department Pupil ID DPIN Yes Forename Yes Surname Yes Birth Cert Forename Yes Birth Cert Surname Yes Gender Yes DOB Yes PPSN Yes Address 1 Yes Address 2 Yes Address 3 Yes Address 4 Yes County Yes Country Yes Nationality Yes Country of Birth Yes Birth Cert Checked Ind Partial Mothers Maiden Name Yes Deceased Ind Y N Partial Deceased Date No Partial Exemptions 0 to Many Programme Code Programme Year Exemption Type Code Exemption Status 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 Grantor 3 Start Date 3 End Date 3 Roll no of school that granted exemption 3 Comments Yes 3
14. der Family Contacts and Medical Conditions is available at Appendix B Before making a decisions schools should review the following questions What do I need to consider when choosing to record Family Contacts and Medical Conditions on P POD i Does my school use an in school administration system or does P POD largely meet my school s needs If you plan to rely mainly on P POD then switch Synchronisation of Family Contacts and Medical Conditions to opt in and key and maintain your family contact and medical conditions data into P POD See P POD User Manual Settings Synchronisation for guidance on how to opt in switch on synchronisation of family contacts and medical conditions data ii To what degree and using what methods does the supplier of my school administration system support the synchronisation of family contacts and medical conditions data The degree of and method of synchronisation may vary between suppliers see appendices C to E for details You should also note that the experience of schools using Advanced Learning in the pilot was that they found it more efficient for them to only key the student s identity programme subjects and exemptions on P POD Then they synchronise this data to the in school Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 administration system and at that stage entered the Family Contacts and Medical Conditions data directly
15. em to record it at the same time as keying new entrants The feedback from the pilot schools so far is that many prefer to key it directly into the local school system as there are different fields on the local system which they need to record P POD has now been modified to allow schools to opt out of including this group of data fields in the synchronisation routine This is to avoid old data entered on P POD and which has not been maintained inadvertently over writing up to date data on the school s local system Family Details 0 to 1 No children in family Position of child in family Psychological Assessment Available Y N Resources sanctioned by NCSE Y N Resources NCSE Details Child s Religion Correspondence to Guardian 1 Y N Guardian 1 Forename Guardian 1 Surname Correspondence to Guardian 2 Y N Guardian 2 Forename Guardian 2 Surname Guardian 1 Address 1 Guardian 1 Address 2 Guardian 1 Address 3 Guardian 1 Address 4 Guardian 1 County Guardian 1 Country Guardian 2 Address 1 Guardian 2 Address 2 Guardian 2 Address 3 Guardian 2 Address 4 Guardian 2 County Guardian 2 Country Guardian 1 Home Phone Guardian 2 Home Phone Guardian 1 Mobile Phone Guardian 2 Mobile Phone Guardian 1 Work Phone Guardian 2 Work Phone Guardian 1 email Guardian 2 email Other emergency contact details Forename Other emergency contact details Surname Other emergency contact details Home Phone Other emergency contact details Work Phone Other emergency
16. hools should first key the data or change the data on P POD and then synchronise it down to the school system How many times can a school synchronisation data Schools can synchronisation data as frequently as they wish A school should review this Guide before embarking on it initial data synchronisation To ensure the integrity of the data the school may wish to assign the management of data synchronisation to a particular role within the school For all of the providers the INITIAL synchronisation will synch ALL students from P POD to the school administration system The degree and method of synchronisation of individual data fields for a student may vary between software providers For all of the providers subsequent synchronisations will synch only student records where there has been a changed since the previous synchronisation It is the student record from which the synchronisation of data will take place not just the individual field s where data has been entered or updated For detailed information contact your software provider Which student data is store on P POD The student data stored on P POD is largely the same data which schools always returned to the Department as part of their October Returns The data includes information on the identity of the student PPSN name DOB etc the programme e g Leaving Cert subjects and exemptions e g Irish exemptions See Appendix A for a full list of the data fields Why is the
17. me Practice Name Practice Phone No mss l nla Group 4 Family contacts and medical conditions Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Appendix D Data from the Post Primary Online Database P POD which is synchronised back from P POD to the school administration system by traditional non SIMS Dataset PUPIL 1 to many Synchronised by traditional non SIMS Dataset Department Pupil ID DPIN Yes Forename Yes Surname Yes Birth Cert Forename No Birth Cert Surname No Gender DOB PPSN Address 1 Address 2 Address 3 Address 4 County Country No Nationality No Country of Birth Birth Cert Checked Ind No Mothers Maiden Name Deceased Ind Y N No Deceased Date Exemptions 0 to Many Programme Code No Partial No Partial Programme Year Partial Exemption Type Code Yes Exemption Status No Grantor No Start Date End Date No Roll no of school that granted exemption No Comments Enrolment Records 1 to many No Enrolment Date Yes Academic Year Yes Programme Code Yes Programme Year Yes Roll Class No Sub Programme Ind Y N Yes Left Indication Y N Yes Date Left if applicable Yes
18. nts Learners amp Data Section Department of Education and Skills October 2013 Programme Year Roll Class Sub Programme Ind Y N Left Indication Y N Date Left if applicable Leaving Reason Destination Roll No Boarder Pupil Code Boarder Pupil Ind Y N New entrant Y N Medical Card Y N Traveller Status Y N Short Term Placement Ind Y N Short Term No of Weeks VTOS Ind ESFEDUC Code ESFLOC code LCALOC code RLC Code Repeat LC Fee Ind Y N Repeat of a Year Ind Y N Source Code Source Roll No if Applicable Exam Entrant Ind Y N Sub Programme Exam Entrant Ind Y N Subjects 0 to many Subject Code Subject Level Subject Medium Programme If Other Ab Initio Ind Y N KEY Group 1 October Returns data fields Group 3 New data fields these may be left blank for existing students but should be entered for new students Group 4 Family contacts and medical conditions only to be used if the school decides to use P POD to store this data Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Appendix B Family Contacts and Medical Conditions data on the Post Primary Online Database P POD This data is not required by the Department and will be encrypted and not visible to Department users The facility is being provided as a convenience for school users to allow th
19. r 2013 2 Guardian 2 Home Phone Yes 2 Guardian 1 Mobile Phone Yes 2 Guardian 2 Mobile Phone Yes 2 Guardian 1 Work Phone Yes 2 Guardian 2 Work Phone Yes 2 Guardian 1 email Yes 2 Guardian 2 email Yes 2 Other emergency contact details Forename Yes 2 Other emergency contact details Surname Yes 2 Other emergency contact details Home Phone Yes 2 Other emergency contact details Work Phone Yes 2 Other emergency contact details Mobile Phone Yes 2 Other emergency contact details email address Yes 2 Other emergency contact relationship to child Yes 2 Details of Guardianship Custody and or Access Orders Arrangements Yes 2 Learning Support Ind Y N No 2 Learning Support Details No 2 Learning Support Years No 2 Years Irish Resident No 2 Family Member 0 to many Department Pupil ID DPIN Medical Details 0 to 1 2 Require Glasses Ind Y N Yes 2 Hearing Difficulties Ind Y N Yes 2 Illness Procedure Yes 2 Health Concerns Yes 2 Any other relevant medical information Yes 2 Doctor Name Yes 2 Practice Name Yes 2 Practice Phone No Yes KEY Group 4 Family contacts and medical conditions Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Appendix G School Data on P POD and synchronisation The following is the level of synchronisation of school data from P POD as reported by the various software providers
20. s 2 Correspondence to Guardian 2 Y N Yes 2 Guardian 2 Forename Yes 2 Guardian 2 Surname Yes 2 Guardian 1 Address 1 Yes 2 Guardian 1 Address 2 Yes 2 Guardian 1 Address 3 Yes 2 Guardian 1 Address 4 Yes 2 Guardian 1 County No 2 Guardian 1 Country No 2 Guardian 2 Address 1 Yes 2 Guardian 2 Address 2 Yes 2 Guardian 2 Address 3 Yes 2 Guardian 2 Address 4 Yes 2 Guardian 2 County No Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Guardian 2 Country No Guardian 1 Home Phone Yes Guardian 2 Home Phone Yes Guardian 1 Mobile Phone Yes Guardian 2 Mobile Phone Yes Guardian 1 Work Phone No Guardian 2 Work Phone No Guardian 1 email Yes Guardian 2 email Yes Other emergency contact details Forename Yes Other emergency contact details Surname Yes Other emergency contact details Home Phone Yes Other emergency contact details Work Phone No Other emergency contact details Mobile Phone Yes Other emergency contact details email address Yes Other emergency contact relationship to child No Details of Guardianship Custody and or Access Orders Arrangements Learning Support Ind Y N Learning Support Details Learning Support Years Years Irish Resident Family Member 0 to many Department Pupil ID DPIN Require Glasses Ind Y N Hearing Difficulties Ind Y N Illness Procedure Health Concerns Any other relevant medical information Doctor Na
21. school may not wish to use the default dates as set by the Department e You should read the P POD User manual e You should review this document e You should review any information provided by the supplier of you in school system on the Data Synchronisation Routine they have developed Which data on school itself is held on P POD and how much of this information is synchronised back to school administration systems See Appendix G Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Appendix A Student data on the Post Primary Online Database P POD Student data fields are those fields that are currently returned by schools each year as part of the October Returns These fields contain data for each student some personal details enrolment programme details subjects and exemptions from Irish or to repeat a year The data in these fields is still required by the Department and schools will be required to enter these fields into P POD for each new entrant and maintain the data for existing students It should be noted that in the initial year the student data from the traditional October Returns will be used to pre populate P POD before it is deployed to the schools Therefore in the initial deployment of P POD schools will not be required to key any student enrolled as at 30 September 2013 Each school will only be able see details of students in their school Schools Division Pare
22. tatus Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 3 Grantor Partial 3 Start Date Partial 3 End Date Partial 3 Roll no of school that granted exemption Partial 3 Comments Partial Partial 3 Enrolment Date Partial 3 Academic Year Partial 3 Programme Code Partial 3 Programme Year Partial 3 Roll Class Partial 3 Sub Programme Ind Y N Partial 3 Left Indication Y N Partial 3 Date Left if applicable Partial 3 Leaving Reason Partial 3 Destination Roll No Partial 3 Boarder Pupil Code Partial 3 Boarder Pupil Ind Y N Partial 3 New entrant Y N Partial 3 Medical Card Y N Partial 3 Traveller Status Y N Partial 3 Short Term Placement Ind Y N Partial 3 Short Term No of Weeks Partial 3 VTOS Ind Partial 3 ESFEDUC Code Partial 3 ESFLOC code Partial 3 LCALOC code Partial 3 RLC Code Partial 3 Repeat LC Fee Ind Y N Partial Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Sub Programme Exam Entrant Ind Y N Family Details 0 to 1 No children in family Position of child in family Psychological Assessment Available Y N Resources sanctioned by NCSE Y N Resources NCSE Details Child s Religion Correspondence to Guardian 1 Y N Guardian 1 Forename Guardian 1 Surname
23. y contact relationship to child Details of Guardianship Custody and or Access Orders Arrangements Learning Support Ind Y N Learning Support Details Learning Support Years Years Irish Resident Family Member 0 to many Department Pupil ID DPIN Medical Details 0 to 1 Require Glasses Ind Y N Hearing Difficulties Ind Y N Illness Procedure Health Concerns Any other relevant medical information Doctor Name Practice Name Practice Phone No KEY Group 4 Family contacts and medical conditions Schools Division Parents Learners amp Data Section Department of Education and Skills October 2013 Appendix E Data from the Post Primary Online Database P POD which is synchronised back from P POD to the school administration system by Dataset SIMS PUPIL 1 to many Dataset SIMS Department Pupil ID DPIN Yes Forename Yes Surname Birth Cert Forename Birth Cert Surname Gender DOB PPSN Address 1 Address 2 Address 3 Address 4 County Country Nationality Country of Birth Birth Cert Checked Ind Mothers Maiden Name Deceased Ind Y N 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 Deceased Date Exemptions 0 to Many Programme Code Programme Year Exemption Type Code Exemption S
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