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Ultimail 60/90

1. QOG O QUIT CONTINUE Acknowledge with CONTINUE CP Change ink cartridges This is the message which is displayed by the ultimail to request you to change the cartridges e Follow the instructions in the display Confirm the steps using the key next to CONTINUE The different steps open cartridge flap remove old cartridges are described in detail on the following pages Maintenance and care 105 Remove ink cartridges Open cartridge flap with a powerful sudden motion and fold up as far as it goes Note The cartridge flap is provided at its front edge about in the centerline a clip lock engaging into the housing Do not be shy if the flap slightly jams at this locking point when being opened Open the green catches at both of the two cartridges Left hand catch by a clockwise quarter turn e Right hand catch by a counterclock wise quarter turn e Remove both of the ink cartridges in an upward direction out of the retainer 106 ultimail Operator Manual Insert new ink cartridges Caution Insert the cartridges only after the cartridges have adapted to the ambi ent temperature of the postage meter e g after storage in cellar or after con veyance in a cold vehicle Else no cor rect calibration can be performed e Unpack the new cartridges from their packages e Remove the protective strip from the ink cartridges e
2. Lift off the weighing platform 134 ultimail Operator Manual Emptying water tank and water tray e Take water tank and water tray out of the feeder sealer and empty Proceed as shown on pages 113 and 114 Separate catch tray from postage meter e Pull off catch tray toward the right hand side of the postage meter Taking off manual positioner Slightly lift the manual positioner to release it from the two locking clips on the postage meter Appendix Moving the ultimail to another location or Taking off feeder Slightly lift feeder to release it from the two locking clips on the postage meter Slide the bar for adjustable letter guide so that it is flush with the housing edge or Taking off sealer Slightly lift the sealer to release it from the two locking clips on the postage meter Slide the bar for adjustable letter guide Fold the adjustable letter guide down to letter receiving tray so that it is flush with the housing edge 135 136 ultimail Operator Manual Reinstalling the ultimail metering system e Install the ultimail metering system ona plane stable surface Attaching the feeder Place manual positioner on the two locking clips on the postage meter housing or Place feeder on the two locking clips on the postage meter housing or Place sealer on the two locking clips on the postage meter housing Appendix Moving the ultima
3. e Select SYSTEM SETTINGS TIME ZONE Use the associated keys to shift the time zone by BACK 0 5 or FORWARDS 0 5 Time zone setting can be shifted in steps of half an hour each Save the setting with SAVE The time zone is set If you do not wish to save the setting quit the SETTING TIME ZONE menu with QUIT The former setting is maintained 82 ultimail Operator Manual 11 11 Print image data administration The ultimail offers a large number of efficient functions to manage individual print image components This includes plain text input for logos and type of mail endorsements graphic preview logo printing and the possibility to print lists You can load logos and type of mail endorsements from card The following chapters present the functions in detail 11 11 1 Logo display and printing You can see the logos saved in the ultimail in the display and print these Oy SET UP 4 EDIT PRINT IMAGE SMS TEXT 4 LOGO DISPLAY PRINT Call SET UP menu with the key e Select EDIT PRINT IMAGE SMS TEXT LOGO DISPLAY PRINT You will see an overview of the saved logos e Press the key next to the desired logo The display will show a simplified graphic version of the logo The head line will show memory number and logo name e With or start the printing process or e with back to overview 11 11 2 Change the logo names System settings 83 Each logo has a nam
4. Clean the sponge see Chapter 12 6 Sponge is worn Exchange the sponge see Chapter 12 6 You have used unsuited envelopes Observe specifications see page 158 The ultimail does not start when you have positioned mail pieces Entry sensor does not recognize the letters Start letter transport with Start Stop key Troubleshooting 125 Problem Possible cause and remedy With automatic feeding from stack on y feeder Double feeding jam Material is unsuited for processing cards are bent too much mail pieces stick to each other Fan thin material to remove paper dust and prevent adherence of the mail pieces Leaf open card stack on all sides prior to positioning Press the air out of thick letters Observe notes for preparing letter stacks page 149 and envelope specifications page 158 Jam Read Removing letter jams on page 126 Mail piece jammed in the entry section Letter guide is not correctly adjusted stack is not sitting on lower letter guide support of Mail pieces are not fed or not correctly fed Slightly lift the stack at the rear part Mail pieces are mistrack ing through the ultimail Letter guide is not correctly adjusted Last mail piece of stack is not fed Push letter manually in until the feeder seizes the letter 126 ultimail Operator Manual 13 2 Removing letter jams Removing letter jam in the postage me
5. FRANCOTYP POSTALIA ultimall Metering System Operator Manual 2 The control panel display and keyboard Multifunction keys Softkeys 0000 ABC DEF Display Multifunction keys illuminated Softkeys Arrow keys _ Metering labels OOOO Ca A 78 home Label SET UP menu OO CW Oo GHI JKL MNO b Setup system settings Back Loading postage PQRS TUV wXYZ D 3 f Teleset TELESET i 0 rc R Display Info Start Stop Enter Read E Negister postage register Info key Back to the home menu Display hel i Rp Start Stop key Start letter transport Go back to the higher Numeric keys metering window menu level Enter digits Enter letters punctuation and special characters Enter key Confirm the input Acknowledge error messages C CE key Delete input Call default setting In the home menu press C CE for 3 seconds Home menu is reset to standard kf O N Contents About this operator manual 7 Safety tips 9 A short description of the ultimail 10 Switching the ultimail ON OFF 12 ultimail Operating Basics 14 4 1 Access control by MasterCard UserCard 14 4 2 The operating menu 15 4 3 Trial run 16 Metering 17 5 1 Preparations 17 5 1 1 Setting up catch tray 17 5 1 2 Letter guide adjustment only feeder sealer 17 5 1 3 Sw
6. Not seal non seal 20 0 Offset of meter imprint 72 Operating and storage conditions ink cartridges 159 ultimail 159 Operating modes 68 Appendix Index 163 P Phone line connection 168 Phone numbers change 102 customer service 169 Phone socket 168 Postage scale external 47 Postage table See Rate table Postage used 49 Postage value 21 determining with scale 38 display in scale menu 33 display in the home menu 15 set 21 Postal rates calling default setting 34 delete selection 35 saving 39 set 35 Power connection feeder 137 167 postage meter 138 168 Power switch 12 13 47 168 Pre select counter 42 Print head standby time 95 Print image data 82 delete 85 editing 82 83 loading from card 84 Print image faulty 122 Print offset 11 72 Print system cleaning 110 Q Quick reference 7 Quick select See Memory 164 ultimail Operator Manual R Rate calculation 33 call 33 eliminating faults 122 exit 34 Rate table delete 94 loading from card 93 update 93 Received on __ 44 Register 2 49 display 49 print 49 Reinstalling 136 Release key 166 167 Remote setting See TELESET Removing letter jams 126 feeder 127 postage meter 126 sealer 127 Roller transport 166 167 RRC 153 Run on time 96 S Safety sign 166 167 168 Safety tips 7 9 131 Scale external 47 168 internal 11 90 tare 90 weighing mode 91 Scale menu 33 special characteristics 33 Seal envelope 166 167 switch off
7. or e Plug the long hose piece on the cover of the water tank for lesser moistening e Insert water tank into the housing with the cover downward Close the flap see page 116 118 ultimail Operator Manual 12 8 Changing the battery The metering system monitors the battery charge status An appropriate message appears in the display when it is time to change the battery Caution Only use a battery 90 4701 8004 00 as provided by Francotyp Postalia N Warning Observe the instructions enclosed with the battery for correct use and disposal Power switch back of the machine e Switch off the ultimail metering system and all connected external equipment PC external postage scale e Remove the power cable from the postage meter and feeder if any Remove the connecting cable to the feeder or sealer if any e Remove the connecting cable to external equipment if any e Remove weighing platform if any Read on page 133 e Remove catch tray and corresponding feeding equipment How to remove the catch tray or the manual positioner or optional feeders read on page 134 e Tiltthe postage meter on the right hand side You now have access to the battery com partment on the bottom of the ultimail Maintenance and care 119 Opening battery compartment e Press the clip lock at the battery compartment cover and take off battery compartment cover Take out the used battery
8. 00 002 FIRST CLASS Mailed From 12345 01 15 2003 031A 0123456789 72 ultimail Operator Manual 11 4 Setting the print offset for the meter imprint The print image normally appears always at the same distance from the right hand letter edge In special cases you can slide the meter imprint on the envelope to the left away from standard position Oy SET UP v SYSTEM SETTINGS v PRINT ADJUSTING PRINTING O LETTER TRANSPORT CHANGE INK O RUN ON TIME CARTRIDGES ADJUST INK C CLEAN PRINT HEAD AROE O O INTENSIVELY CLEAN STANDBY TIME PRINTH O PRINT HEAD 40 PRINT OFFSET 0 MM O Assign value 15 You can adjust print offset in steps of 1 mm from 0 to maximum 50 mm Default setting is Zero no offset Call SET UP menu with the key Select SYSTEM SETTINGS gt PRINT In the ADJUSTING PRINTING menu you will see the current print offset setting How to adjust print offset e Type the desired offset from 0 to 50 mm The value appears at the right hand side of the status line e Assign the value with the key next to PRINT OFFSET The print offset is set Caution The meter imprint offset is maintained until the next change even if you switch the ultimail off System settings 11 5 Setting low postage warning limit The ultimail signals when the remaining postage falls below a certain limit You can set the limit fo
9. Call SET UP menu with the key O gt SET uP Select SYSTEM SETTINGS gt MORE 4 gt NUMBER OF ACCT SYSTEM SETTINGS MORE NUMBER OF ACCT CHANGE TOTAL NUMBER OF Type the authorization code ACCOUNTS e Confirm the input with CONTINUE O The number of accounts will O be ch d es Now there are 50 accounts available O Please enter the authorization code O In the SYSTEM SETTINGS menu you will O DENCE see under NUMBER OF ACCT the number 50 our continue umber 50 Please enter the authorization code Acknowledge with CONTINUE SY You can reduce the number of accounts ry S back to 10 The steps are the same as shown for the extension to 50 accounts Caution When reducing to 10 accounts the accounts 11 to 50 and associated account information are irrevocably deleted We recommend printing the information on all accounts prior to resetting see Chapter 10 5 on page 64 102 ultimail Operator Manual 11 21 Changing phone numbers The ultimail saves important phone numbers In this menu you can see and change all saved phone numbers Oy SET UP 4 SYSTEM SETTINGS 4 MORE 4 MORE 4 CHANGE PHONE NUMBERS Caution Any incorrect setting of the phone number for the TDC TELESET data center results in non loading of postage Call SET UP menu with the key e Select SYSTEM SETTINGS gt MORE gt
10. F 15 C to 35 C Rel humidity 30 to 80 non condensing recommended for optimum printing quality 30 to 80 Storage temperature 13 F to 140 F 25 C to 60 C Ink cartridges operating and storage conditions Operating temperature 50 F to 104 F 10 C to 40 C recommended for optimum printing quality 59 F to 95 F 15 C to 35 C Rel humidity 30 to 80 non condensing recommended for optimum printing quality 30 to 80 Storage temperature 13 F to 140 F 25 C to 60 C Integrated postage scale Weighing area 0 1 oz to 11 Ib 3 g to 5000 g Smallest display value lt 0 1 oz display accuracy Weighing accuracy lt 0 1 of final value 160 ultimail Operator Manual A Access card 14 See also MasterCard UserCard MasterCard 14 plugging 14 removing 14 UserCard 14 Access card required OFF 27 ON OFF 63 Access method 98 Access rights 14 140 Account 53 assign credits 58 change 27 change name 60 current limit 59 delete all 67 delete one 67 monthly limit 59 new set up 53 number 54 selecting 56 set to zero 66 standard logo 54 55 TELESET access 54 type of budget 54 Account information display and print 64 Accounts display number of accounts 53 increase number of accounts 707 ACCT See Accouni s Additional service deselect 37 select 37 Address window 157 Advertising imprint See Logo Ascending 49 Authorization code for more accoun
11. METERING e Press for about 3 seconds the ce key Possible settings and their meaning System settings 69 METER ITEMS TO BE SENT PRINT LOGO ONLY INCOMING STAMP ONLY TRANSPORT NO PRINTING CORRECTION REDATE The ultimail prints the complete meter imprint Mode METERING default setting after every switching on The ultimail prints only the logo The ultimail prints only the current date ultimail as incoming mail stamping machine Read Chapter 7 4 on page 44 The postage meter transports letters without printing This operating mode can be used in connection with a feeder or sealer see Chapter 7 5 The ultimail prints the correction imprint for postage correction The ultimail prints the redate imprint with the current mailing date 70 ultimail Operator Manual 11 2 Display print and send system information Oy SET UP 4 DISPLAY SYSTEM INFORMATION Call SET UP menu with the key e Select DISPLAY SYSTEM INFORMATION You will see system information You can scroll up and down the list with the arrow keys Print system information e Print the information on labels using the key only for ultimail with label dispenser or Have some empty envelopes or cards ready The ultimail will print system information in several parts e Position an empty envelope or a card e Start the printing process with the key The ultimail needs some time for
12. MORE gt CHANGE PHONE NUMBERS The ultimail opens the PHONE NUMBERS menu e Press the key next to the phone number you wish to change The ultimail opens a menu for changing the displayed phone number e Enter the new phone number With INSERT BLANK you can design the phone number display for clearer view e Save the displayed phone number with SAVE If you are sure that you really wish to change the phone number Confirm the security prompt with YES The ultimail saves the new phone number Maintenance and care 103 12 Maintenance and care Have your metering system cleaned and serviced once a year by our authorized service personnel Therefore you can ensure long term trouble free operation Contact us for our low price maintenance and service agreements You can carry out yourself the following cleaning and servicing jobs clean the outer housing parts exchange ink cartridges adjust the ink cartridges automatic print head cleaning top up the water tank for moistening clean replace moistening sponge change battery 12 1 Cleaning the ultimail metering system Warning Make sure that no liquids or foreign objects penetrate the interior of the ultimail If this happens pull out the power plug immediately Have the ultimail metering system checked by Francotyp Postalia service before starting it up again e Switch off the ultimail metering system Pull the power cable
13. Material and form of the mail pieces are of essential influence on the behavior during feeding and separating from the stack We have had good experiences with processing envelopes of gray recycling material Thick letters gt 0 08 2 mm Shortly press on the stack to remove any air Thin material lt 0 08 2 mm Fan the stack from all sides by waving several times Air can thus enter between the mail pieces and paper dust will be removed Cards Leaf open the stack from all sides Sort out any cards which are too strongly arched arch gt 0 15 4 mm Sort out any cards with front edge arched upward Appendix Tips and tricks 151 When setting the lateral letter guide The stack should have enough clearance between letter guide face and adjustable letter guide about 0 1 Avoid too large clearance between letter guide face and adjustable letter guide If the clearance is too wide the mail pieces are not correctly guided during feeding This may result in off straight meter imprints or frequent jamming The adjustable letter guide is provided with a narrow loading area at the inner side Adjust the letter guide so that the stack is securely sitting on this surface When positioning the letter stack in the feeder The figure shows how the letter stack should sit in the feeder The letter stack should be flush with the letter guide face The letter stack should be scaled out so that t
14. ONLY TRANSPORT NO PRINTING The ultimail goes back to home menu The home menu does not show any meter imprint settings now In the status line you will see MODE ONLY TRANSPORTING e Position the letters as usual at the sealer or feeder Press down moistened envelope flaps To ensure that envelopes are well sealed we recommend pressing down the enve lope flaps firmly after metering Special functions 7 6 Using an external postage scale The ultimail is equipped as a standard feature with a 9 pin interface You can connect to this interface an existing postage scale made by Francotyp Postalia e g a flexi scale The FP postage scale determines the weight and calculates the postage value The postal data postage and if necessary the type of mail endorsement are automatically transmitted to the ultimail and set in the home menu 7 6 1 Connecting an external postage scale For connecting an external postage scale to the ultimail you need a special interface cable You will be furnished an interface cable on order from Francotyp Postalia Caution Never use such interface cables as were received by you for con necting the postage scale to other postage meters e g T 1000 JetMail Caution Read the Operator s Manual of your FP Postage scale before con necting the scale to ultimail Obtain information on how to connect the post age meter to the FP postage scale and how to set the scale for operation with the
15. To continue press SAVE Please enter the parameter Call SET UP menu with the key e Select SYSTEM SETTINGS gt MODEM The ADJUST MODEM CONFIGURA TION menu offers the selection of possible parameter settings The table on page 98 lists and explains all parameters During setting procedure all parameters that are not technically reasonable do not appear or further parameters are displayed depending on the selected parameters e Press the associated keys until all required settings display the desired values e Save the parameters with SAVE End the display of the new modem settings with CONTINUE Quit modem configuration Quit the ADJUST MODEM CONFIGURATION menu with QUIT The previous configuration will be restored ultimail Operator Manual Possible settings and their meaning Line Setting Explanation TYPE OF PHONE LINE MAIN STATION The ultimail is operated on a main line EXTENSION The ultimail is operated on an extension of the phone equipment DIALING METHOD PULSE DIALING Impulse dialing method TONE DIALING Multifrequency dialing method Both methods are possible from modern extensions Tone dialing is faster If necessary contact your local phone company ACCESS METHOD Only for type of phone line EXTENSION EXCHANGE DIGIT GROUND HOOK FLASH Defines how you access central office from an extension Usually you dial EXCH
16. e Push access card in as far as it goes You will feel the card snap in How to remove the access card e Simply pull access card out of the card reader ultimail Operating Basics 15 4 2 The operating menu In this chapter you will get to know the home menu The total of the ultimail user interface works in a similar way You will soon get used to the other windows SET UP menu input prompt error message help Number of Postage value The home menu current account The home menu appears after switching on and successful completion of the start routine On one glance you will see all settings for the metering process Type of mail Account name endorsement In the home menu you can set the meter imprint postage value type of mail endorsement logo date call saved meter imprint settings MEMORY change to rate calculation SCALES This rate calculation function is only available on systems with internal MODE METERING scale Hachine ready a 0 37 FIRST CLASS ACCOUN 1 MASTER LOGO 1 OOO OOOO MEMORY 01 15 03 Logo Input field advertising imprint Status line Date of stamp How menu sequences are visualized The path through the operating menu to Ly SET UP the different functions is represented in j this way SYSTEM SETTINGS SYSTEM SETTINGS gt MORE gt TONE SIGNAL MORE You will see menu names options or
17. gt gt 538 MORE O Select the settings you wish to change Please assign a value 500 g 9 i Call SET UP menu with the key Select SYSTEM SETTINGS gt MORE How to adjust high postage Type the desired value in cents The value appears at the right hand side of the status line e Assign the new value with the key next to HIGH POSTAGE The limit for High postage is set and maintained until the next change is made You can reset the default setting for High postage 10 00 with the C CE key 11 7 Tone signal System settings 75 The ultimail acknowledges every press of a key with a beep A sequence of tone signals is an alarm due to errors You can adapt this function to your requests Oy SET UP 4 SYSTEM SETTINGS MORE SYSTEM SETTINGS lt lt TONE SIGNAL O PREVIOUS ON O HIGH POSTAGE NUMBER OF ACCT O 10 00 10 O LOW POSTAGE WARNING METER TYPE C 100 lt 0 00 gt DELETE ITEM COUNTER gt gt 538 MORE O Select the settings you wish to change Possible settings and their meaning Call SET UP menu with the key Select SYSTEM SETTINGS gt MORE Press the key next to TONE SIGNAL until you see the desired setting ON OFF or ONLY ERROR WARNING The displayed setting is activated and maintained until the next change even if you switch the ultimail off ON OFF ONLY ERROR WARNING tone si
18. ultimail 60 with a processing speed up to 60 letters per minute ultimail 90 with a processing speed up to 90 letters per minute The user interface in the lit display will lead to the desired results in a fast and safe way Simply follow the instructions in the display whether for setting the meter imprint modifying the system settings or service functions e g changing cartridges No illegal entries are allowed by the ultimail you are informed by an appropriate message A help function offers additional advice and support On one glance the home menu will show you the current set tings for the meter imprint You simply position the letter the ultimail will seize the letter meter it and place it in the catch tray ready for dispatch You can meter mail pieces up to a thickness of 1 4 6 35 mm of an ink absorbent material self adhesive labels ultimail prints a logo of your choice on every mail piece Load new postage by TELESET procedure via the built in modem fast comfortably and if necessary 24 hours a day The MasterCard UserCard functionality protects the ultimail against unauthorized use and facilitates the assignment of individual access rights Additional functions Flexible and up to date Options A short description of the ultimail 11 You will quickly appreciate the following comfortable functions Account function Recording and accounting of postage according t
19. 10 3 Generate block UserCard s for an account When you generate a UserCard you permanently assign an account to it To allow several users the access to an account you can program for one account several identical UserCards Each user has with his UserCard only access to his account including all authoriza tions and budget specifications set to it To protect the ultimail in case of UserCard loss for instance from unauthorized metering you can disable the assignment between account and UserCard s Gy SET UP 4 ACCOUNT ADMINISTRATION 4 ACCT EDIT 4 ASSIGN REMOVE USERCARD ACCOUN ASSIGN REMOVE THE USER CARD 12345 SELECT ANOTHER ACCOUNT ASSIGN USER CARD CANCEL ASSIGNMENT O0O oO Please select a function O0O0O Call SET UP menu with the key e Select ACCOUNT ADMINISTRATION ACCT EDIT ASSIGN REMOVE USERCARD The ASSIGN REMOVE USERCARD menu appears In the head line you can see the account number If you wish to generate block a UserCard for another account select the desired account with the SELECT ANOTHER ACCOUNT function Assign UserCard to an account In the ASSIGN REMOVE USERCARD menu e Press the key next to ASSIGN USERCARD Now simply follow the instructions in the display e Remove MasterCard e Plug in a UserCard The ultimail programs the UserCard for the displayed account and signals
20. 16 Appendix Index 165 166 Sealer ultimail 60 To open Cover flap with the water tank underneath press here Roller transport Safety sign as N Ss G Release key Letter guide ___ X Sy face LZ g Letter receiving 4 tray L Letter guide adjustable Seal non seal switch Bar with recessed grip setting the lateral letter guide Cover flap with the water tank underneath Water tray with sponge Connecting cable optional Feeder ultimail 90 automatic feeding with sealer 167 Cover flap with the To open water tank underneath press here Safety sign Roller transport Letter guide face Markings for maximum stack height Release key Seal non seal switch Bar with recessed grip Belt conveyor setting the lateral letter guide Letter guide adjustable Cover flap with the water tank underneath Water tray with sponge Connecting cable Power connection optional Postage meter ultimail 60 ultimail 90 168 Cartridge flap with 2 ink cartridges underneath Weighing j platform Display gt Keyboard Label dispenser i S e Catch tray byi Safety sign RS P Manual positioner gt E Letter guide face x Battery compartment d on the bottom Letter Card reader receiving tray without card oa Ventilation slots 7 Locking clips E for manual positioner or feeder sealer 9 pin
21. 20 switch on 20 Sealer 11 166 connect 168 connecting with postage meter 136 separating from postage meter 135 Service 169 SET UP menu 2 Short code memory See Memory Signal tone 75 Softkey 2 Sponge 166 167 change 113 cleaning 113 Stack height 149 markings 167 Stack processing 30 149 stack height limits 30 149 Stamp of receipt 11 44 Standby time print head 95 Status line 15 Stock specifications 157 Summer time See Day light saving time Switch seal non seal 166 167 Switching OFF 13 Switching ON 12 Symbols 7 System clock 80 System information 70 System settings 2 68 T Tare scale 90 TDC 153 Technical Data 155 Telediagnostics 17 TELESET 2 50 154 block access 57 error 123 loading postage 50 modem 50 permissible amounts 50 release access 57 Test print 154 Text change account name example 148 delete 148 input 147 Time 78 correct 80 day light saving 78 Time zone 81 Tone dialing 98 Tone signal setting 75 Total pieces 49 Trial run 16 154 Troubleshooting 120 See also Errors Type of mail endorsement 27 automatic setting 92 delete 85 set 24 U ultimail 60 90 10 UserCard 14 27 154 blocking 67 62 create 61 generate 67 V Ventilation slots 167 168 Ww Water tank 166 167 filling 111 Water tray 166 167 Weigh 38 Weighing mode 91 lock 97 normal 97 Weighing platform 168 attaching 137 remove 133 Weight display 33 Z Zero all accounts 66 one account 66 Zero imprint
22. FUNCTIONS menu appears You can see the account number in the head line To delete another account e Select the desired account with the SELECT ANOTHER ACCOUNT function Press the key next to DELETE ACCT e Follow the instructions in the display Call SET UP menu with the key e Select ACCOUNT ADMINISTRATION DELETE ZERO ALL ACCT gt DELETE ACCOUNTS e Follow the instructions in the display Use this function to delete all accounts set in the ultimail except the Master account account 1 68 ultimail Operator Manual 11 11 System settings 1 Setting the operating mode You can operate the ultimail in different operating modes modes MODE SETTING Current setting SET MODE CURRENT METERING METER TEMS TO BE SENT O PRINT LOGO ONLY REDATE C INCOMING STAMP CORRECTION C ONLY TRANSPORT PRE SELECT COUNTER O NO PRINTING BATCH MAILING 0 Oy SET UP 4 Call SET UP menu with the key e Select MODE SETTING In the head line you can see the current setting How to change the mode e Press the key next to the desired mode The ultimail sets the selected mode and goes back to home menu In the status line you can see the mode set All functions not supporting this mode are switched off The set mode is active and is maintained until the ultimail is switched off or until another mode is selected How to set the ultimail back to
23. Insert the two ink cartridges The contacts on the cartridges should be directed to the rear of the machine Close the green catches at both of the two cartridges e Left hand catch by a counterclockwise quarter turn e Right hand catch by a clockwise quarter turn Caution Make sure that both of the car tridges are locked before closing the cartridge flap Maintenance and care 107 Close the cartridge flap The clip lock audibly clicks into place After cartridge exchange the ultimail will calibrate the cartridges You can follow the process progress in the display Have a little patience until calibration is com pleted e Continue with ink cartridge adjustment Adjusting the ink cartridges It is necessary to adjust the new ink car tridges to obtain a perfect print image without offset In the ADJUSTING PRINTING menu e Press the key next to ADJUST INK CARTRIDGES The ultimail will prompt you to position an empty letter HORIZONTAL LINE VERTICAL UNE e Position an empty envelope for ultimail E A E Ta test print E E EE o a f 3456789 USA 02 03 00 The ultimail prints the test print ultimail test print Wed Jan 15 03 10 13 09 AM ADJUSTING INK CARTRIDGES e Determine the number on the test im print where the horizontal partial lines are most exactly one besides the other Enter the number of the horizontal line that is the straightest Your input e Enter the determi
24. Please assign a value OR HORO advertising imprint in the home menu Type the logo number The entered number appears at the bottom right of the status line e Confirm with the key next to the logo 24 ultimail Operator Manual 5 2 3 Type of mail endorsement OOOO O0O oO 0 00 SCALES ACCOUNT 1 MASTER W OUT TYPE OF MAIL WITHOUT LOGO MEMORY 01 15 03 MODE METERING Machine ready SELECTING TYPE OF MAIL ENDORSEMENT 0 W OUT TYPE OF MAIL 4 BOUND PRINTED MATTE 1 FIRST CLASS 2 PRIORITY 6 LIBRARY MAIL 3 PARCEL POST gt gt MORE Please select a type of mail endorsement OO 8O0 O MEDIA bist O O O e Press the key next to the type of mail endorsement in the home menu The SELECTING TYPE OF MAIL ENDORSEMENT menu offers all available type of mail endorsements e Press the key next to the desired type of mail endorsement In the example this is First class The ultimail goes back to home menu The type of mail endorsement is set You can also directly set the type of mail endorsement in the home menu The procedure is described on page 23 by the example of the advertising imprint Metering 25 5 2 4 Date of meter imprint The date for the meter imprint is set automatically to the current date by the system clock You can set the date forward by up to 30 days The ultimail does not allow to set th
25. QUIT oeoo Please select whether to load from a chip card or the RRC if available Call SET UP menu with the key lt Select EDIT POSTAGE TABLE DATA The ultimail displays information about the rate table to be used Loading rate table from card Keep the card with new rate table ready e Press the key next to LOAD FROM CHIP CARD e Follow the instructions in the display The ultimail will guide you step by step through the loading process Displays and security prompts will protect you against inadvertent loading of outdated data Carefully read all information in the display Switch over to the new rate table is controlled by the system clock of ultimail i e it updates itself automatically as soon as it is valid 94 ultimail Operator Manual 11 13 5 Delete all rate tables Oy SET UP 4 EDIT POSTAGE TABLE DATA v DELETE ALL RATE TABLES Call SET UP menu with the key e Select EDIT POSTAGE TABLE DATA DELETE ALL RATE TABLES e Confirm the security prompt with YES The ultimail deletes all stored rate tables You have to load a new rate table before you can use the rate calculation function again 11 13 6 Change local ZIP code for rate calculation This setting determines which place of deposit the ultimail uses for rate calculation O0O 0COQO Ou SET UP 4 SYSTEM SETTINGS 4 INTEGRATED SCALES ADJUST
26. Release the flap by pressing on the recess and fold up as far as it goes 114 ultimail Operator Manual e Remove water tank out of housing and put it at a safe place e Release roller transport by pressing on release key Roller transport moves upward Now you have access to the moistening brush beneath the roller support e Lift the brush up and to the left Sa At the rear of feeder sealer e Carefully pull out to the back the water 9 tray q e Empty water tray Sponge Basket Cut out Checks Sponge closely below the bars without protrusion Basket on the extreme left Basket flushed on top Maintenance and care Lift out of the water tray the basket with the sponge Remove sponge from basket Clean sponge or replace with a new one Put a new sponge into water before inserting it and let soak completely The flaps are thus correctly moistened from the first letter on Insert sponge in basket Sponge must be closely positioned to the bars and rest on the lateral limit Ensure that sponge is not pressed by the bars Two flaps on the longitudinal side hold sponge to the basket Insert basket with sponge into water tray as shown in the figure Mind the position of the cut out Check if the basket is correctly seated It must rest on the extreme left in the water tray and close on top in a flushed manner Insert the complete water
27. SETTINGS gt SUMMER TIME The SUMMER TIME menu displays under AUTO CHANGE OVER the current setting How to deactivate activate automatic change over e Press the key next to AUTO CHANGE OVER The setting switches between ON and OFF The displayed setting is active and maintained until a change is made ON OFF The ultimail automatically changes the clock at the beginning and end of the day light saving time You can set the moments of automatic change over The ultimail does not automatically change the clock at the beginning and end of the day light saving time System settings Setting the beginning and end of day light saving time O8 SUMMI BEGIN ER TIME END MONTH 3 MARCH MONTH 10 OCTOBER WEEK LAST WEEK LAST DAY 1 SUNDAY DAY 1 SUNDAY AUTO CHANGE OVER ON Please adjust the parameter O0 To set the beginning and end of the day light saving time automatic change over must be activated Press the associated keys until month week in the month and day of the week show the desired setting for BEGIN and END Beginning and end of day light saving time are set and maintained until the next change is made 80 ultimail Operator Manual 11 10 2 Adjusting the current time The built in battery operated system clock safely provides the current date and hour of the day So it is only in rare cases required to correct the sy
28. TELESET access Reload print image data type of mail en e dorsements logos Appendix Access rights Status p Without With With Mode R access card UserCard MasterCard Access card Functions V OFF Reset account counter Seal envelopes e e e e without metering e e C System settings y 9 not all not all View account data e e e e Zero imprint e e e Postage value 0 00 141 Operator Manual imai ult 142 UONOUNY JNOYYIM OJM jeuojdo Ajuo piegueyseyy ym nuew x 440 NO HOLIMS a 190V 40 YJ8WNN 3009dIZ SONVHO u j uoyd Jo adfy om IQON LYYYA poyjaw Buyeig eel CYVOYALSVNW MIN ue LASITAL 0 8 5999Y LO0W TY SLVLS oBo piepueys 31V3 9 PA AVSA WN AO AAA asia an 0 uo JUaWASJOpUS ony INNOOOY MIN 3dAL YILIN 3OVNONYT apow Burybram 440 NO G3YINOSY anas 8p09 dIZ 12907 x GYWO S 309Y JGOW x ojm uogezjundo aBe soq SYSEWNN SNOHd auey TWNOIS SNOL sjuawasiopua SONVHO Neigh Od OL SINNOOOW TY woe aoed E SANOS OUVYSANNI i A do 1S1 ANS weu pF 1103 3WYN so o7 4 YSLNNOD 0901 a130 x adh jeBpng N Wall 313730 INIL LNIYYNO LOOV TV ri 4 F es
29. The displayed current limit is available to this account for metering Specify the monthly credit In the FURTHER FUNCTIONS ACCOUNT menu Type the amount for credit which you want to make available to the account each month e Specify the credit using the key next to MONTHLY LIMIT On every change of the month the ulti mail sets the current limit automatically to the specified monthly limit You can directly change the current limit at any time independently from that 60 ultimail Operator Manual 10 2 4 Change name OOD DO Gy SET UP v ACCOUNT ADMINISTRATION v ACCT EDIT v FURTHER FUNCTIONS v EDIT AME EDIT NAME ACCOUNT 1234 5 SELECT ANOTHER ACCOUNT CUSTOMER S ERVICE_ CURSOR LEFT CURSOR RIGHT QUIT CONTINUE Please enter the name using the numeric keypad Use C CE to delete Call SET UP menu with the key e Select ACCOUNT ADMINISTRATION ACCT EDIT gt FURTHER FUNCTIONS gt EDIT NAME The ultimail opens the menu for changing the account name If you wish to change the name of another account select the desired account with the SELECT ANOTHER ACCOUNT function In the EDIT NAME menu Change the name of the account e Register the new name with CONTINUE The new account name is saved How to enter text read on pages 147 to 148 Account administration 61
30. When you switch off postal rates are reset to default setting 1ST CLASS PRIORITY X You will find basic settings and service 9 functions for the internal scale in the SET UP menu Read Chapter 11 13 on page 90 Rate calculation 35 6 2 Setting postal rates for rate calculation You set the postal rates in a dialogue with the ultimail i e the ultimail requests all the data required for calculating postage one after the other You select from the postal rates offered each using the multifunction keys Deleting current setting Inthe scale menu for about 3 seconds C 1ST CLASS PRIORITY press the eee key 1 LB 3 8 0Z C Packace service The postal rates setting is deleted C presorren Display section is empty gt gt or O MORE Please use only the keys to the LEFT of i Delete step by step the postal rates the display and BACK to delete you have set with key Selecting postal rates Select desired setting with the associ O st cuss PRIORY ated multifunction key In the example amne iad this is PACKAGE SERVICE C pnesorren The ultimail shows the selected setting in the display section O vore Please use only the keys to the LEFT of the display and BACK to delete Select the next setting In the example this is PARCEL INTER BMC PARCEL INTER BMC And so on 1 LB 3 8 OZ PARCEL INTRA BMC Packg Serv BOUND PRINTED MAT OOO
31. again Problems with label metering Before loading the label dispenser Loosen labels You have used unsuited labels Only use original labels from Francotyp Postalia Put in a maximum of 40 labels as pre packaged 122 ultimail Operator Manual Problem Possible cause and remedy Meter imprint is incom plete value stamp is missing The ultimail is not in Metering mode Status line shows current mode Press the C CE key for 3 seconds For setting the mode read Chapter 11 1 The ultimail transports letters without metering them The ultimail is in Only transporting mode Status line shows current mode Setting the Metering mode Press the C CE key for about 3 seconds For setting the mode read Chapter 11 1 Gaps in the imprint Clean the print system see Chapter 12 4 Print image distorted Adjust ink cartridges see Chapter 12 3 Letter jam Read Removing letter jams on page 126 when weighing and for rate calculation Postage is missing in the display No postal rates selected or the postal rates are incomplete or incorrect Fully select postal rates see Chapter 6 2 The scale does not determine any weight for the mail piece Scale is overloaded or the weight of the mail piece is too low Use the scale only for mail pieces within the weight range limits see page 159 The scale does not recognize any
32. can follow the print process progress in the display Send diagnostics list The function SEND TO FP SERVICE DEPT sends the diagnostics list to cus tomer service Start this function only when requested to do so by Francotyp Postalia 130 ultimail Operator Manual Appendix Moving the ultimail to another location Moving the ultimail to another location Warning Switch off the postage meter ultimail and all connected equipment prior to dismantling and transporting the metering system Make sure that no liquids or foreign objects penetrate the interior of the ultimail If this happens pull out the power plug immediately Have the ultimail metering system checked by Francotyp Postalia service before starting it up again Caution Observe the following notes for preventing damage on the ultimail Fully empty the water tank and water tray before transporting feeders or sealers Never transport the components holding at attachments such as label dispenser weighing platform adjustable letter guide etc Hold the individual components best by the bottom part of the housing Always move the metering system in a horizontal position Once you have set the metering system from a cold environment to the new location Wait for two hours at least before starting up the ultimail once again The ultimail adapts to room temperature Any condensation evaporates We recommend using the original packaging if you wish to move the
33. current settings 0 370 T 0 Mail O W OUT TYPE OF MAIL SAVE COMPLETE MEMORY SAVE MEMORY WITH AMOUNT DELETE MEMORY oo OOOO Please select a fuxcti Save only postage value Save postage value and type of mail Possible settings and their meaning Call SET UP menu with the key Select EDIT MEMORY e Press the key next to the memory under which you wish to save the settings The EDIT MEMORY menu appears Select SAVE COMPLETE MEMORY or SAVE MEMORY WITH AMOUNT SAVE COMPLETE MEMORY SAVE MEMORY WITH AMOUNT The ultimail saves postage value and type of mail endorsement When calling the memory the ultimail will set both the saved postage value and the type of mail The ultimail saves the postage value only When calling the memory the ultimail will set the saved postage value The currently activated type of mail endorsement remains unchanged Cet ee MEMORY 3 SAVE COMPLETE POSTAL RATE 0 372 7t OF MAIL QUIT ov0e SAVE Please select a pararjieter Press SAVE to contirlie Setting the postage value Type of mail endorsement to select System settings 87 The ultimail opens the menu for setting the memory values e Set the postage and type of mail to be saved as usual e Continue with SAVE to save the displayed settings The ultimail eventually displays the sa
34. evaluation of the imprints of type of mail endorsements Account administration 65 Overview of account information Information about the account Display of data for one account Current settings standard logo budget type and limits TELESET access Remaining postage Postage used postage costs used by the account since the last zero reset Total pieces number of meter imprints by the account since the last zero reset Information on all accounts List of all accounts listed by numbers Display of Account number Account name Postage used postage costs of individual accounts since the last zero reset Piece number of meter imprints by individual accounts since the last zero reset Type of mail list Evaluation of endorsements across all accounts display of Postage used for meter imprints with endorsement specified as per types of mail Number of meter imprints with endorsement specified as per types of mail Total postage used and total pieces of all imprints g S g my The SEND LIST OF ALL ACCOUNTS TO PC function offers you the chance to transfer account data for further evaluation to a personal computer The ultimail can print all account information Position empty envelope or card and start the print with the key If necessary position further envelopes cards Print the information on labels using
35. functions which you should select one 4 after the other by pressing the associated TONE SIGNAL multifunction keys v For fast orientation you will find an overview of the operating menu on WD page 142 16 ultimail Operator Manual 4 3 Trial run Your slogan Logo 1 Mailed From 12345 01 15 2003 US POSTAGE 00 00 FIRST CLASS 031A 0123456789 0 00 ACCOUNT 1 MASTER FIRST CLASS LOGO 1 O0OQ0COQO MEMORY 01 15 03 MODE METERING Machine ready O00 You can check the settings for the metering process by doing a trial run with postage value 0 00 zero imprint Type the postage value 0 in the home menu The digit O appears at the bottom right of the status line e Confirm with the key for postage value This is the multifunction key at the top right directly next to the postage value display Postage value is set to 0 00 e Place an empty envelope on the letter receiving tray side to be printed face up the upper edge flush to the letter guide face e Push the envelope in until the letter sensor recognizes the envelope and starts letter transport The ultimail feeds the envelope prints and places the printed envelope in the catch tray g 82 g jz You can also start letter transport with the key Position in the same way an empty envelope for trial run at the sealer
36. interface connection for external rate calculation scale Power switch 25 pin interface connection for feeder or sealer Power connection Phone line connection optional Service 169 Every ultimail metering system is thoroughly checked before leaving the factory Should any faults occur with your ultimail in spite of our extensive quality control please contact Francotyp Postalia help line Our main office will be pleased to tell you the address of your local servicing dealer Francotyp Postalia Inc 140 N Mitchell Suite 200 Addison IL 60101 7200 Customer Service 800 341 6052 email info fp usa com Internet www fp usa com 51 0033 3209 00 Rev 01 AE Nr 03 1572 2003 06 300 helbig berlin
37. menu by pressing the key e Switch the power switch to the O position The ultimail finishes all operations which are currently in process and moves the printing system to sealed position switch off routine Shutting down machine This process may take some time ultimail switches off thereafter The dis play illumination switches off as well 14 ultimail Operator Manual 4 ultimail Operating Basics In this chapter you will learn about the basic ultimail functions and how to handle the operating menu 4 1 Access control by MasterCard UserCard MasterCard and UserCard both designated as access cards control access rights to use the ultimail A MasterCard allows you to access all functions Among others you need a MasterCard for the following functions Setting up accounts Assigning UserCards to an account Switching access control ON OFF Setting print offset A UserCard allows you to access selected functions only Metering to the assigned account Assigning a logo to the account The authorization for metering can be set so that no access card is necessary W Then metering will be possible without MasterCard or UserCard to all accounts D jz You will find an overview of the access rights on page 140 ys How to plug the access card into the card reader e Plug access card into the card reader in the direction of the arrow The chip on the card should face downward
38. or at the feeder For details how to handle sealer and feeder read Chapter 5 Metering 17 5 Metering 5 1 Preparations 5 1 1 Setting up catch tray The catch tray can be adjusted to various envelope formats up to ISO C5 maximum You work without catch tray when processing larger formats Slide the two limit guides until they engage into the desired position The limit guides are provided with three notches for the most frequently used envelope formats 5 1 2 Letter guide adjustment only feeder sealer The letter guide ensures that letters are fed in straight run You adjust the letter guide to the envelope format using the bar The format markings on the letter receiving tray facilitate the adjustment At the sealer Folding the adjustable letter guide up vertically to letter receiving tray Simply press down the recess grip on the letter guide 18 ultimail Operator Manual Move the letter guide upwards Hold the bar in the grip recess and slide it so that the letter guide outside is directed to the suitable format marking The letter guide is adjusted correctly if the format marking arrow points to the exterior of the letter guide For large deliveries e Adjust bar so that it is flush with the housing edge e Fold letter guide down to letter receiv ing tray Metering 19 On the feeder Folding the adjustable letter guide up vertically to letter receiv
39. postage meter e Switch off the ultimail metering system e Switch off the FP postage scale Power switch back of the machine e Plug the interface cable you obtained from Francotyp Postalia in the 9 pin interface marked by the sign and tighten screws The interface is located on the back of the machine 47 48 ultimail Operator Manual e Connect the interface cable to the FP postage scale e Switch on the ultimail Switch on the FP postage scale e Set up the FP postage scale for opera tion on ultimail Pay special attention to the setting in respect of the automatic endorsements selection 7 6 2 Determining postage and metering Caution Also read the Operator s Manual of your FP postage scale Obtain information particularly on the safe handling of the FP postage scale 0 37 ACCOUNT 1 MASTER W OUT TYPE OF MAIL LOGO 1 MEMORY 1 OOOO 01 15 03 MODE METERING Machine ready OO OO e Switch on the ultimail and wait for the start routine to finish ultimail has to be ready for metering display shows the home menu mode METERING status Machine ready e Only thereafter shall the FP postage scale be switched on e Determine the postage value with the FP postage scale The postal data postage and if neces sary the type of mail endorsement are automatically transmitted to the ultimail and set in the home menu e Ch
40. printed is face up address window is visible the upper edge is flush to the letter guide face Push the envelope in until the letter sensor recognizes the envelope and starts letter transport The sealer feeds the letter moistens the flap if seal function is switched on and transfers the letter to the postage meter The metered letter is placed in the catch tray You can also start letter transport with the key Press down moistened envelope flaps To ensure that envelopes are well sealed we recommend pressing down the enve lope flaps firmly after metering 30 ultimail Operator Manual 5 4 3 ultimail 90 with feeder 5 4 3 1 Positioning letters in stack Caution Observe the following notes for stack processing Position letters of the same format only max 9 x 4 5 229 mm x 114 mm The ultimail processes letters of a thickness up to 6 35 mm Only position letters of nearly the same thickness in the stack 0 04 1 mm Only position letters in stack which are to be printed with the same meter imprint postage type of mail endorsement Letter guide face Positioning and metering a letter stack When the display shows the home menu and the ultimail is in METERING mode indication in the status line you can po sition the letter stack into the feeder e Align the letter stack to the letter guide face Place the letters with the flap side face down on the belt conve
41. the key only for ultimail with label dispenser 66 ultimail Operator Manual 10 6 Set account counter to zero 10 6 1 Set one account to zero O SET UP 4 ACCOUNT ADMINISTRATION 4 ACCT EDIT 4 SET ACCOUNT TO ZERO 10 6 2 Set all accounts to zero O SET UP 4 ACCOUNT ADMINISTRATION 4 DELETE ZERO ALL ACCT SET ACCOUNTS TO ZERO Call SET UP menu with the key e Select ACCOUNT ADMINISTRATION ACCT EDIT The EDIT ACCOUNTS menu appears You can see the account number in the head line In order to reset another account to zero e Select the desired account with the SELECT ANOTHER ACCOUNT function e Press the key next to SET ACCOUNT TO ZERO e Follow the instructions in the display Call SET UP menu with the key e Select ACCOUNT ADMINISTRATION DELETE ZERO ALL ACCT gt SET ACCOUNTS TO ZERO e Follow the instructions in the display 10 7 Delete accounts 10 7 1 Delete one account Account administration 67 Gy SET UP Vv ACCOUNT ADMINISTRATION v ACCT EDIT v FURTHER FUNCTIONS v DELETE ACCT 10 7 2 Delete all accounts O SET UP 4 ACCOUNT ADMINISTRATION 4 DELETE ZERO ALL ACCT 4 DELETE ACCOUNTS Call SET UP menu with the key e Select ACCOUNT ADMINISTRATION ACCT EDIT FURTHER FUNCTIONS The FURTHER
42. tray into the housing until it clicks into place Check if the sponge is correctly seated It should be directly below the moist ening felt and brush 115 116 ultimail Operator Manual Check if moistening felt and brush are well moistened If necessary apply some water and stroke with your finger several times over the brush Lower the brush into the horizontal position Press roller transport down until it clicks into place Fill tap water into water tank Check for leakages For further information see Chapter 12 5 Insert water tank into the housing with the cover downward Close the flap and lock with some pressure on the recess You can switch on the metering system again Maintenance and care 117 12 7 Adjust moistening level optional There are two hoses of different length included in the scope of supply to be mounted on the cover of the water tank The moistening level can thus be adapted to the letters accordingly Moistening can be reduced through the insertion of a hose piece the longer the hose the weaker the moistening of the envelope flaps e Remove water tank out of the housing for further information see Chapter 12 5 on page 111 Normal moistening without hose piece Without hose piece Moistening is factory set to achieve best results in most cases Reduce moistening e Plug the short hose piece on the cover of the water tank With hose piece
43. zontal and vertical bar patterns Meter imprint with the postage value 0 zero imprint This enables you to check the settings for the meter imprint Plastic card with a memory chip Access card for an account A UserCard allows the metering to one account and the access to selected system functions Technical Data Dimensions Length x Width x Height Weight Power connection Power consumption Battery Performance with ISO C6 5 Display optional 22 2 x 15 8 x 10 8 564 x 400 x 273 mm 22 2 x 15 8 x 11 8 564 x 400 x 299 mm 31 5 x 15 8 x 10 8 807 x 400 x 273 mm 31 5 x 15 8 x 11 8 807 x 400 x 299 mm 40 5 x 15 8 x 10 8 1028 x 400 x 273 mm 40 5 x 15 8 x 11 8 1028 x 400 x 299 mm Appendix Technical Data 155 ultimail 60 ultimail 90 with manual positioner and catch tray and scale ultimail 60 with sealer and catch tray and scale ultimail 90 with feeder and catch tray and scale 19 6 Ib 8 9 kg postage meter ultimail 60 ultimai 90 21 2 Ib 9 6 kg with scale and label dispenser 0 9 Ib 0 4 kg catch tray 0 9 Ib 0 4 kg manual positioner 9 3 Ib 4 2 kg sealer ultimail 60 21 7 Ib 9 7 kg feeder ultimail 90 115 V 60 Hz max 70 W postage meter ultimail 60 max 70 W postage meter ultimail 90 max 50 W feeder ultimail 90 3 6 V 2 Ah 20 mA order no 90 4701 8004 00 ambient temperature 67 F to 185 F 55 to 85 C 60 letters mi
44. 00 02 ZIP CODE 123 WEIGHING MODE LOCK AUTO ENDORSEM SEL ON TARE CALCULATION QOO 000 Possible settings and their meaning Call SET UP menu with the key e Select SYSTEM SETTINGS gt INTEGRATED SCALES e Press the key next to AUTO ENDORSEM SEL The setting switches between ON and OFF The displayed setting is maintained until the next change even if you switch the ultimail off ON OFF The ultimail determines during rate cal culation on the basis of the selected postal rates a suitable type of mail endorsement and sets this one automat ically for metering This type of mail endorsement should be present in your ultimail If no suitable type of mail endorsement is present the ultimail meters without type of mail endorse ment The ultimail does not set type of mail en dorsements automatically The ultimail prints during metering the type of mail endorsement set in the home menu 11 13 4 Rate table update System settings 93 If postage regulations and rates are changed you can load new rate table data The ultimail supports the loading from cards which you can order from Francotyp Postalia O0O0OOQO Oy SET UP 4 EDIT POSTAGE TABLE DATA RELOADING OF POSTAGE TABLES CURRENT POSTAGE TABLE 00 08 00 USA Rate Table U S A 06 30 2002 RRC Valid from SUN Jun 30 01 00 00 AM 2002 DELETE ALL RATE TABLES LAOD FROM CHIP CARD
45. 3 MODE METERING Machine ready SELECTING THE MEMORY O 1 0 37 5 2 67 O W OUT TYPE OF MAII W OUT TYPE OF MAIL G 2 0 37 6 1 87 O HOUND PRINTED MATTE 5 63 O PARCEL POS O 3 80 Q W OUT TYPE OF MAI O Please select a memory To save a memory gt SETUP Memory no 5 Postage value 2 67 Metering without type of mail endorsement No type of mail endorsement saved e In the home menu press the key next to MEMORY The SELECTING THE MEMORY menu offers the selection of all occupied short code memories You will see the saved settings for postage value and type of mail endorsement e Press the key next to the desired memory The ultimail goes back to home menu and displays the number of the selected memory The postage value and the type of mail endorsement saved are set If no type of mail endorsement is saved in the memory the last selected type of mail endorsement remains set in the home menu For saving changing or deleting of mem ories read Chapter 11 12 on page 86 st De You can also directly set the short code in the home menu Type the memory number in the home menu e Confirm with the key next to MEMORY 5 3 Change account Metering You can only change the account if you work with MasterCard or if all accounts are released for metering in account mode ACCESS CARD REQUIRED OFF If you work with UserCard the account for the UserCard is set automa
46. 345 CURSOR RIGHT to place the cursor to SELECT ANOTHER i i O mere O the corresponding place in the text O CUSTOMER SAVE i 2 Overwrite the marked character with the desired new character cursos tert cursor RIGHT O jour come Deleting characters hi hi 7 eted ike DE h ies e You can delete characters with the key Every key actuation deletes one character Example You wish to give an account the name SHOP 1 amp 2 e Delete the old name with the Gee key How to enter the new name EDIT NAME A een 12345 Press 7 four times S SELECT ANOTHER O recount O Press 4 twice H O ESHOP TES O Press 6 3 times O O cursor tert CURSOR RIGHT C Presi once P QUIT CONTINUE O Press 0 once blank Please enter the name using the numeric keypad Use C CE to delete Press 1 twice 1 Press 0 once blank Press 4 seven times amp Press 0 once blank Press 2 four times 2 e With CONTINUE save the name Appendix Tips and tricks 149 How to prepare letter stacks for batch mailing with the feeder ultimail 90 Caution Observe the following notes for stack processing Only position in stack letters of the same format max 9 x 4 5 229 x 114 mm The ultimail processes letters of a thickness up to 1 4 6 35 mm Only position letters of nearly the same thickness in the stack 0 04 1 mm On
47. ANGE DIGIT The Hook Flash time of the built in modem is permanently set to 200 msec EXCHANGE DIGIT Only with access method by EXCHANGE DIGIT You have to enter the exchange digit by means of numeric keys with the modem configuration The exchange digit can also have several places The exchange digit depends upon the extension equipment Usually you use a 0 WAIT ON Waits for the dial tone after Only with access method by the exchange digit EXCHANGE DIGIT OFF No waiting for the dial tone PAUSE ON Adds a dialing pause after Only with access method by you have dialed the EXCHANGE DIGIT exchange digit OFF No dialing pause after having dialed the exchange digit System settings 99 11 17 Generate MasterCard MasterCard holders can generate another MasterCard with this function Call SET UP menu with the key SETUP Select SYSTEM SETTINGS gt v MORE gt MORE gt SYSTEM SETTINGS CREATE NEW MASTERCARD Y Follow the instructions in the display MORE The ultimail will guide you step by step through the generating procedure for a v new MasterCard MORE v CREATE NEW MASTERCARD 11 18 Changing the origin ZIP code If you wish to use the ultimail elsewhere e g after moving to new premises you must register the new location of your ultimail with Francotyp Postalia At the new location you must load the new origin Zip code by modem fro
48. Clip lock Battery compartment cover Insert new battery 90 4701 8004 00 Make sure that the polarity is correct Symbols in the battery compartment indicate the correct position Close the battery compartment Place postage meter upright again e Replace catch tray and corresponding feeding equipment How to attach the catch tray or the man ual positioner or optional feeders read on page 136 Establish all cable connections see page 137 e Reconnect the power cable of postage meter and feeder if any Now you can restart the metering system 120 ultimail Operator Manual 13 Troubleshooting 13 1 Problems and remedies Problem Possible cause and remedy in general Blank display Check whether the power cable is plugged in correctly and if the power switch is switched on Display light on but display blank The ultimail does not respond to pushbutton operation Software problem Switch off power switch and pull power plug Caution The print system possibly is not in sealed position Let the ultimail finish running before powering off Wait one minute Start the ultimail up again Functions are missing in the display These functions are not available with the currently plugged access card You will find an overview of access rights on page 140 The ultimail does not switch off does not shut down The ultimail was not in home menu wh
49. DE INCOMING STAMP Machine ready OD Oo Setting incoming mail stamp function Call SET UP menu with key e Select MODE SETTING gt INCOMING STAMP The ultimail sets the incoming mail stamp and goes back to home menu The home menu only shows the date set and if re quired the account if an access card is plugged in Change date If necessary you can change the date in the same way as for the meter imprint see page 25 Special functions 45 Print Received on e Feed incoming mail in single pieces and manually Place the side to be printed face upwards The ultimail prints the incoming mail stamp and ejects the mail to the right hand side End Incoming stamp mode e Press the ace key for about 3 seconds The ultimail goes back to METERING mode 46 ultimail Operator Manual 7 5 Only seal letters optional You can seal letters with the feeder or the sealer without metering them MODE SETTING 4 ONLY TRANSPORT NO PRINTING OOO Machine ready MODE ONLY TRANSPORTING OOO Switch on sealer e Place the seal envelope switch to the rear into seal position The envelopes must be suited for me chanical sealing see page 158 Make sure that the quality of the envelopes used is a high one Setting Only transporting mode e Open the SET UP menu with e key e Select MODE SETTING gt
50. ETTING 4 CORRECTION SCALES 0 00 ACCOUNT 1 MASTER MEMORY OOOO 01 15 03 O00 MODE CORRECTION Please assign a value 23 US POSTAGE 00 23 CORRECTION Mailed From 12345 01 15 2003 031A 0123456789 Print postage correction Call SET UP menu with key e Select MODE SETTING gt CORRECTION The ultimail sets the correction imprint and goes back to home menu The CORRECTION mode is set e Enter the amount to be imprinted on the mail piece in addition to the postage value already metered Confirm with the key for postage value e Position the mail piece the non address side face up The ultimail prints the correction imprint End mode Correction e Press the ace key for about 3 seconds The ultimail goes back to METERING mode 7 2 Redate Special functions 41 If the meter imprint shows an incorrect date you can print a correction with the correct date on the non address side of the mail piece already metered ez en ee gt SET UP 4 MODE SETTING 4 REDATE ACCOUNT 1 MASTER 01 15 03 MODE REDATE Please assign a value 16 Mailed From 12345 01 16 2003 031A 0123456789 oood US POSTAGE Fo sas REDATE Print redate Call SET UP menu with key Select MODE SETTING gt REDATE The ultimail sets the correction imprint a
51. Francotyp Postalia service before starting it up again e Release the flap by pressing on the recess and fold up as far as it goes Recess e Remove water tank out of housing 112 ultimail Operator Manual e Unscrew water tank cover Fully empty water tank and if neces sary clean it e Fill tap water into water tank e Place water tank screw cover and tighten e Turn water tank upside down in non dangerous area e g over a sink to check if the cover is well sealed e Insert water tank into the housing with the cover downward e Close the flap and lock with light pressure on the recess Maintenance and care 113 12 6 Cleaning changing the moistening sponge optional Feeder and sealer are supplied with the same moistening unit Cleaning changing the sponge is done in the same way Warning Please observe the following safety tips for cleaning and changing AN the sponge on the feeder and sealer Be extremely careful when using water Immediately pull out the power plug if water has penetrated the interior of the ultimail Have the ultimail metering system checked by Francotyp Postalia service before starting it up again e Itis advisable to switch off the postage meter before removing the water tank and changing the sponge e Switching off the metering system Switch the power switch on the back of the postage meter to the O position 4 Power switch back of the machine e
52. Francotyp Postalia service before starting it up again e Use the Sealer ultimail 60 only with the ultimail 60 postage meter It is not possible to operate the sealer without the ultimail 60 postage meter Use the Feeder ultimail 90 only with the ultimail 90 postage meter It is not possible to operate the feeder without the ultimail 90 postage meter e Only use original ink cartridges from Francotyp Postalia Observe the information enclosed with every cartridge e Only use the batteries provided by Francotyp Postalia Observe the instructions enclosed with the battery for correct use and disposal Only have maintenance and repair work done by qualified personnel authorized by Francotyp Postalia Otherwise your warranty will be voided You will be liable for any damages e Observe the specific notes for moving the ultimail metering system on page 131 if you wish to install the ultimail at another location 9 10 ultimail Operator Manual 2 A short description of the ultimail Structure Menu supported user interface Help Metering Logo imprint TELESET Protection against unauthorized use The ultimail is a digital postage meter with horizontal letter transport and ink jet technology ink jet print with two ink cartridges arranged side by side In its basic version the metering system consists of the postage meter manual positioner and catch tray The postage meter is available as model
53. ING THE INTERNAL SCALES OLB 0 00 0Z ZIP CODE 123 WEIGHING MODE TARE CALCULATION LOCK AUTO ENDORSEM SEL ON OO8DO Please assign a value 111 Call SET UP menu with the key e Select SYSTEM SETTINGS gt INTEGRATED SCALES e Enter the first three digits of your local ZIP code e Confirm with the key next to the ZIP code System settings 95 11 14 Setting print head standby time The standby time is the period between the last printing and the print head travelling to the idle position Ce Oy SET UP 4 SYSTEM SETTINGS 4 PRINT ADJUSTING PRINTING LETTER TRANSPORT RUN ON TIME CHANGE INK CARTRIDGES CLEAN PRINT HEAD ADJUST INK CARTRIDGES INTENSIVELY CLEAN PRINT HEAD STANDBY TIME PRINTH 40 PRINT OFFSET 0 MM OR HORO Assign value i Call SET UP menu with the key lt Select SYSTEM SETTINGS gt PRINT How to adjust standby time Type the desired time from 40 to 80 seconds The value appears at the right hand side of the status line e Assign the new time with the key next to STANDBY TIME PRINTHEAD The standby time is set and maintained until the next change even if you switch the ultimail off You can reset the default setting for the standby time 40 seconds with the C CE key 96 ultimail Operator Manual 11 15 Setting letter transport run on time The
54. LIMIT 50 00 Please select a function More information on the meaning of bud get settings can be found on page 54 Call SET UP menu with the key e Select ACCOUNT ADMINISTRATION ACCT EDIT FURTHER FUNCTIONS The FURTHER FUNCTIONS ACCOUNT menu appears In the head line you can see the account number If you wish to change the budget settings for other accounts select the desired account using the SELECT ANOTHER ACCOUNT function Setting budget type In the FURTHER FUNCTIONS ACCOUNT menu e Press the key next to BUDGET TYPE until the desired setting UNLIMITED RESTRICTED or MONTHLY is displayed The budget type set will determine which additional functions for credit setting limits appear O8BOO eeo FURTHER FUNCTIONS ACCOUNT 12345 SELECT ANOTHER ACCOUNT EDIT NAME BUDGET TYPE RESTRICTED DELETE ACCT CURRENT LIMIT 150 00 Please select a function FURTHER FUNCTIONS ACCOUNT 12345 SELECT ANOTHER ACCOUNT EDIT NAME BUDGET TYPE MONTHLY DELETE ACCT CURRENT LIMIT 150 00 MONTHLY LIMIT 50 00 Please select a function OOOO OOO Account administration 59 Setting the current credit In the FURTHER FUNCTIONS ACCOUNT menu Type the amount for credit which you want to make available for the account Set the new credit using the key next to CURRENT LIMIT
55. OTHER ASSIGNREMOVE C ACCOUNT USER CARD SET ACCOUNT TO ZERO C POSTAL CITY FURTHER FUNCTIONS C AC SESS TO TELESET ON O Plelase select a function Setting standard logo Call SET UP menu with the key e Select ACCOUNT ADMINISTRATION ACCT EDIT The EDIT ACCOUNTS menu appears You can see the account number in the head line Now you can change the standard logo settings for the account displayed Define a standard logo e Press the key next to the current logo The SPECIFY STANDARD LOGO menu appears Select the desired logo with the associated key From now on this logo is the new default setting for this account The ultimail goes back to EDIT ACCOUNTS menu You will find information on the meaning of possible settings for the logo on page 54 56 ultimail Operator Manual Other account Selecting another account If you wish to change settings of another account Open the menu for selecting accounts with SELECT ANOTHER ACCOUNT Select the account the settings of which you want to change The ultimail goes back to EDIT ACCOUNTS menu Now you can change the standard logo for this account EO D You can also select an account in the following way Type the account number e Confirm with SELECT ANOTHER ACCOUNT Account administration 57 10 2 2 Release block TELESET access O SET UP 4 ACCOUNT ADMINISTRATION 4 ACCT EDI
56. POSTAGE 00 00 F L FIRST CLASS Mailed From 12345 Tie 01 15 2003 Your slogan Logo 1 031A 0123456789 Cleaning Call SET UP menu with key e Select SYSTEM SETTINGS PRINT CLEAN PRINT HEAD A message will inform you about the progress of the cleaning procedure Intensive cleaning You should start the intensive cleaning process if regular cleaning does not improve print quality in a sufficient way Call SET UP menu with key e Select SYSTEM SETTINGS gt PRINT INTENSIVELY CLEAN PRINT HEAD A message will inform you about the progress of the cleaning procedure e Test the imprint quality by an ultimail test print with postage value 0 00 see Chapter 4 3 on page 16 If such an intensive cleaning process does not improve imprint quality as expected contact the Francotyp Postalia service Maintenance and care 111 12 5 Filling the water tank optional Feeder and sealer are supplied with the same moistening unit Filling the water tank is done in the same way Warning Please observe the following safety tips when handling the water AN tank Make sure that the screw cover on the water tank is firmly tightened and well sealing before inserting the tank into the machine with its opening down Be extremely careful when using water Immediately pull out the power plug if water has penetrated the interior of the ultimail Have the ultimail metering system checked by
57. SAVE COMPLETE DELETE MEMORY MEMORY SAVE MEMORY WITH AMOUNT O Please select a function For deleting selected memory System settings 89 Call SET UP menu with the key Select EDIT MEMORY Press the key next to the memory number that you wish to delete The EDIT MEMORY menu appears e Press the key next to DELETE MEMORY If you wish to delete the selected memory now Confirm the security prompt with YES The memory concerned is deleted You cannot delete memory 1 since the ultimail must have access to the postage and type of mail saved here as default settings 90 ultimail Operator Manual 11 13 Internal scale optional 11 13 1 Tare The internal scale calibrates automatically If the scale does not find any zero point or if you wish to weigh with a preload you will have to tare the scale Call SET UP menu with the key O gt SETUP Select SYSTEM SETTINGS gt 4 INTEGRATED SCALES SYSTEM SETTINGS 4 INTEGRATED SCALES ADJUSTING THE INTERNAL SCALES e Press the key next to TARE CALCULATION ne O For some seconds the display shows the Please waie thereceles are ee O information that the scale is being zeroed beeing zeroed MODE TARE C tree AUTO ENDORSEM SEL an O8OO 11 13 2 Setting weighing mode System settings 91 In the ADJUSTING THE INTERNAL SCALES menu you can change the weigh
58. T Account number EDIT ACCOUNTS A ACCOUNT 12345 SELECT ANOTHER ASSIGN REMOVE ACCOUNT USER CARD O SET ACCOUNT TO ZERO Posta cny FURTHER FUNCTIONS ACCESS TO TELESET ON Please select a function Block release TELESET access Se sere Call SET UP menu with the key e Select ACCOUNT ADMINISTRATION gt ACCT EDIT The EDIT ACCOUNTS menu appears You can see the account number in the head line If you wish to change the TELESET access for other accounts select the desired account using the SELECT ANOTHER ACCOUNT function Release block TELESET In the EDIT ACCOUNTS menu e Press the key next to TELESET ACCESS until the desired setting is displayed ON release OFF block From that moment the displayed setting for TELESET access is activated 58 ultimail Operator Manual 10 2 3 Changing budgets and assigning credits 0o00 t wile QD Gy SET UP v ACCOUNT ADMINISTRATION v ACCT EDIT 4 FURTHER FUNCTIONS Account number FURTHER FUNCTIONS ACCOUNT 12345 SELECT Al ACCOUNT FURTHER FUNCTION ACCOUNT 12345 BUDGET UNLIMITE SELECT Al ACCOUNT FURTHER FUNCTIONS ACCOUNT 12345 BUDGET 1 RESTRICT SELECT ANOTHER EDIT NAME ACCOUNT CURRENT 150 00 BUDGET TYPE MONTHLY DELETE ACCT Please se CURRENT LIMIT 150 00 Please se MONTHLY
59. TINGS 4 MORE SYSTEM SETTINGS lt lt PREVIOUS TONE SIGNAL ON HIGH POSTAGE 10 00 NUMBER OF ACCT 10 LOW POSTAGE WARNING 100 METER TYPE lt 0 00 gt DELETE ITEM COUNTER 538 ooo gt gt MORE Select the settings you wish to change ITEM COUNTER Do you really want to delete the item counter OO NO YES the item counter Confirm with YES if you want to delete 0 ooo Call SET UP menu with the key lt Select SYSTEM SETTINGS gt MORE You can see the current value of the item counter under DELETE ITEM COUNTER How to reset the item counter to zero e Press the key next to DELETE ITEM COUNTER Confirm the cancellation with YES The item counter is reset to Zero If you do not wish to set the item counter to zero abort with NO The displayed total pieces are maintained 78 ultimail Operator Manual 11 10 Time 11 10 1 Day light saving time The ultimail automatically changes the time at the beginning and end of day light saving time You can disable this function Deactivate activate automatic change over Oy SET UP v SYSTEM SETTINGS 4 SUMMER TIME SUMMER TIME AUTO CHANGE OVER OFF ooo OOOO Please adjust the parameter Possible settings and their meaning Call SET UP menu with the key e Select SYSTEM
60. Zero point Tare the scale see page 90 Troubleshooting 123 Problem Possible cause and remedy when loading postage Desired amount cannot be called Impermissible amount Enter a permissible amount and try again see Chapter 9 The ultimail cannot connect to the TELESET data center Check modem configuration see Chapter 11 16 With basic settings maintenance and care New account cannot be created All available account memories are already occupied Delete an account you no longer need Cartridge adjustment does not start automatically after cartridge exchange Call adjustment procedure in SET UP menu see Chapter 12 3 Data for logo types of mail or rate table are not loaded into the ultimail from the card Card is defective Call Francotyp Postalia customer service 124 ultimail Operator Manual Problem Possible cause and remedy With envelope sealing only feeder sealer Letters are not sealed Seal envelope is switched off Switch on seal envelope see page 20 Water tank is empty Fill more water See Chapter 12 5 Letters are not correctly sealed Rub powerfully with your hand over the letter stack once in the area of the flaps Moistening sponge and brush are dried because the water tank was empty over a longer period of time Remove sponge and let it soak up completely see Chapter 12 6 Sponge is dirty
61. al min 5 5 x 3 5 140 mm x 90 mm max 14 x 10 353 mm x 250 mm sealing max 9 x 6 3 229 mm x 162 mm stack processing max 9 x 4 5 229 mm x 114 mm postcards max 1 25 1 mm letters max 1 4 6 35 mm bleached colored or recycling paper rough through glossy 20 Ib to 32 Ib 75 g m to 120 g m colors white pale blue pale gray pale brown yellow ink absorbent material on which ink will dry within one minute no material with air cushions no corrugated paper no high gloss on the side to be imprinted 0 3 to 0 4 self adhesive address window size max 4 5 x 1 8 115 mm x 45 mm address window may not be inside the printing range 158 ultimail Operator Manual Envelope specifications for sealing Flap position on the longitudinal side Flap height 1 to 3 25 mm to 75 mm Flap shape and size 2 5 25mm 51mm Kc D S lee v ED oO ra Ke minimum a lee lope fl t D envelope tap contour e maximum 76 mm envelope You cannot process rectangular pointed or high flaps The side cuts of the flap should be parallel and very close to the side fold edge Appendix Technical Data 159 ultimail operating and storage conditions Operating environment only use in closed rooms Operating temperature 50 F to 104 F 10 C to 40 C do not expose to direct sunlight recommended for optimum printing quality 59 F to 95
62. atar 259 Martinique 228 Mauritania 229 R Mauritius 230 Reunion 260 Mexico 231 Romania 261 Moldova 232 Russia 262 Montenegio 234 Rwanda 263 Montserrat 235 Mozambique 237 S Saint Christopher 264 N Saint Helena 265 Namibia 238 Saint Lucia 266 Nauru 239 Saint Pierre amp Miquelon 267 Nepal 240 Saint Vincent amp the 268 Netherlands 241 Grenadines Netherlands Antilles 242 San Marino 269 New Caledonia 243 Sao Tome amp Principe 270 New Zealand 244 Saudi Arabia 271 Nicaragua 245 Senegal 272 Niger 246 Serbia Montenegro 273 Nigeria 247 Seychelles 274 Norway 248 Sierra Leone 275 Singapore 276 oO Slovak Republic 277 Oman 249 Slovenia 278 Solomon Islands 279 P Somalia 280 Pakistan 250 South Africa 281 Panama 251 Spain 282 Papua New Guinea 252 Sri Lanka 283 Paraguay 253 Sudan 284 Peru 254 Suriname 285 Philippines 255 Swaziland 286 Pitcaim Islands 256 Sweden 287 Poland 257 Switzerland 288 Portugal 258 Syria 289 145 146 ultimail Operator Manual Country Code T Taiwan 290 Tajikistan 291 Tanzania 292 Thailand 293 Togo 294 Tonga 295 Trinidad 296 Tristan da Cunha 297 Tunisia 298 Turkey 299 Turkmenistan 300 Turks amp Caicos Islands 301 Tuvalu 302 U Uganda 303 Ukraine 304 United Arab Emirates 305 Uruguay 306 Uzbekistan 307 V Vanuatu 308 Vatican City 309 Venezuela 310 Vietnam 311 WwW Wallis amp Futuna Islands 312 Western Samoa 313 Y Yemen 314 Z Zambia 316 Zimbabwe 317 Tips and tricks Appendi
63. ber of mail pieces still to be metered Once the number set is metered the display jumps back to the preset number defined in the pre select counter When the machine is switched off the pre select counter is reset to default value 0 that means that the pre select counter function is switched off OO 90 0 37 ACCOUNT 1 MASTER FIRST CLASS LOGO 1 MEMORY 01 15 03 MODE METERING 14 Machine ready Number of mail pieces still to be metered oOo Special functions 43 Selecting total pieces in the home menu You can also select total pieces directly in the home menu The pre select counter in the SET UP menu remains unchanged Type the desired number The entered number appears at the bottom right of the status line e Press key e Position the mail pieces as usual During metering you will see the number of mail pieces still to be metered in the status line 44 ultimail Operator Manual 7 4 Using the ultimail as incoming mail stamp For registering your incoming mail up to a thickness of 4 6 35mm you can use the ultimail as incoming mail stamping machine For this function use the INCOMING STAMP mode The ultimail will print Received on together with the date displayed All users can use this function even without access card setup 4 ODE SETTING 4 COMING STAMP OOO 0 01 19 03 MO
64. d to MasterCard MASTER account Account name letters special characters and digits maximum 19 characters Please find more information to text input on pages 147 to 148 Standard logo NO STANDARD LOGO When you set up the account for metering the last selected logo will remain set in the home menu all available logos The selected logo is automatically set to the account during the change TELESET access ON TELESET is released The account user is authorized to load postage OFF TELESET function is blocked Budget UNLIMITED The total postage of the ultimail is available RESTRICTED Account is supplied with a certain credit current limit When the credit is used up the ulti mail blocks the account until a new credit is assigned see Chapter 10 2 3 on page 58 MONTHLY The account is provided with a monthly credit monthly limit In addition you define the current credit for the account current limit On every change of the month the ultimail sets the credit current limit back to the monthly limit You can change the current limit at any time independently from that Account administration 55 10 2 Change settings for existing accounts 10 2 1 Change standard setting for the logo O 0 O SET UP 4 ACCOUNT ADMINISTRATION 4 ACCT EDIT Account number EDIT a ACCOUNT 1 SELECT AN
65. e Generate block UserCard s for an account Switch on off access card required Display and print account information Set account counter to zero Set one account to zero Set all accounts to zero Delete accounts Delete one account Delete all accounts System settings 11 1 11 2 11 3 11 4 11 5 11 6 11 7 11 8 11 9 Setting the operating mode Display print and send system information Meter type Setting the print offset for the meter imprint Setting low postage warning limit Setting high postage limit Tone signal Display contrast Display and reset item counter 40 40 41 42 44 46 47 47 48 49 50 53 53 55 55 57 58 60 61 63 64 66 66 66 67 67 67 68 68 70 71 72 73 74 75 76 77 12 Contents 11 10 Time 78 11 10 1 Day light saving time 78 11 10 2 Adjusting the current time 80 11 10 3 Setting time zone 81 11 11 Print image data administration 82 11 11 1 Logo display and printing 82 11 11 2 Change the logo names 83 11 11 3 Loading print image data from card 84 11 11 4 Delete print image data 85 11 12 Short code memories 86 11 12 1 Saving settings 86 11 12 2 Display and print saved settings 88 11 12 3 Delete memories 89 11 13 Internal scale optional 90 11 13 1 Tare 90 11 13 2 Setting weighing mode 91 11 13 3 Swi
66. e peay juuid au Aqpuejs x 083z 313730 5 NINYYM yasyo Juud jag sjuawassopua x anowel UBISsy WIL YINWWNS f pew jo addy LISITAL 0 88899Y 9VISOd MOT s puyeI i ae eae ANIA Avas10 sobo7 AV1dSIO S LNNO99Y oa ew uo ury yodsues 13487 0901 avol I VISOdH H INOZ INIL INId ydaq aaag d4 0 puas Jsi sosouBbelp Aejdsig SJOQUINU UOYd uoneuuojul JuNODOY ejep abpupes yuy 49JUNOD 98 S ld uoneuuoju GS u01 981109 UOHEUOJU Wapo ajepay sbuas aioyy yodsuey Aug ajajaq p189 diyo woy peo UOHEWOJU sajeos JeuJ JU dwejs Bujwoou junowe anes S9 e ayed Je a a aq Bjep aulyoeyy juo oo utid INT 1X31 SWS 39YNI a a duioa aneg NOLLWYLSININGY VLVG 3TEVL JOVLSOd NOILYWYOJNI WALSAS Buyejayy ONINAGHO Nid L03 AMOWSW LIGA ANNODOV Lids AWidsid ONILLAS IAOW SONILLAS WALSAS dn LAs Appendix Country codes Country Code Country Code A Cc Afghanistan 100 Cambodia 202 Albania 101 Cameroon 135 Algeria 102 Canada 136 Andorra 103 Cape Verde 137 Angola 104 Cayman Islands 138 Anguila 105 Central African Republic 139 Antihua 106 Chad 140 Argentina 107 Chile 141 Armenia 108 China 142 Aruba 109 Colombia 143 Ascension 110 Comoros 144 Australia 111 Congo Republic 145 Austria 112 Congo Democratic Republic 315 Azerbaijan 113 Corsica 146 Azores 114 Costa Rica 147 Cote d Lvoire 148 B Croatia 149 Bahamas 115 Cuba 150 Bahrain 116 Cyprus 151 Bangladesh 117 Czech R
67. e date backward e Press the key next to the date display in the home menu a 0 00 O O The input window for the date appears Accoun Please enter date O wasrel_in format MMDDYY MA O The date indication of the ultimail consists O Tc O of 2 digits each for the month MM the EE day DD and the year YY Memory 1503 Enter new date MODE METERING Machine ready You only have to type the day DD for the date The ultimail automatically adds the month and year details e Confirm with the key The ultimail closes the input window and sets the new date in the home menu wv You can also set the date for the meter imprint directly in the home menu Type new date The entered value appears at the bottom right of the Q scates 0 00 O status line O Acai wourTveeorman Confirm with the key next to the date indication O WITHOUT LOGO C O Mewoay 11503 Set back to current date MODE METERING Please assign a value 11 e Press the key Confirm with the key next to the date display 26 ultimail Operator Manual 5 2 5 Using the memory The ultimail has 6 short code memories You can call the saved settings for postage value and endorsement in the home menu QC scars 0 0 0 O ACCOUNT 1 CO lace W OUT TYPE OF MAIL C O WITHOUT LOGO C memory 01 15 0
68. e under which the motif is saved in the ultimail You can change these names according to your requests OB8OO Oy SET UP 4 EDIT PRINT IMAGE SMS TEXT 4 LOGO NAME EDIT EDITING NAME OF LOGO 3 CEBIT 2003 CEBIT 2003 1 CURSOR LEFT cursor ricHT aur connue Enter characters using the numeric keypad Press C CE to delete characters g S vy Call SET UP menu with the key e Select EDIT PRINT IMAGE SMS TEXT gt LOGO NAME EDIT e Among the overview of saved logos choose the logo name of which you wish to change The ultimail opens a menu for editing the name Change the name for the logo as desired Read more about text input function on the ultimail on page 147 Save the name with CONTINUE and confirm once again Read more about text input function on the ultimail on page 147 84 ultimail Operator Manual 11 11 3 Loading print image data from card You can easily load print image data e g logos type of mail endorsements from cards Order the card with the desired print images from Francotyp Postalia Oy SET UP 4 EDIT PRINT IMAGE SMS TEXT 4 LOAD Call SET UP menu with the key e Select EDIT PRINT IMAGE SMS TEXT gt LOAD e Keep card s with data ready for loading e Follow the instructions in the display The ultimail will guide you step by step through the loading process Displa
69. eck further settings for meter imprint on ultimail and adjust if necessary logo print e Meter the mailpieces with ultimail 8 Postage register Postage register 49 The ultimail saves important parameters and postage used information in registers You can have the register states displayed and printed on an empty envelope or a label UMA 01 REGISTER 3456789 PSD 1234x567 R1 DESCENDING 1 150 16 R2 ASCENDING 749 84 R3 gt CONTROL TOTAL 1 900 00 R4 gt TOTAL PIECES 411 Press LABEL or START to start a register print out e Press R key You will see the current register states R1 DESCENDING Postage available in R2 ASCENDING Total value of all meter imprints performed in R3 CONTROL TOTAL Sum of all loaded values total in R4 TOTAL PIECES Number of meter imprints performed including zero imprints Print register e Position an empty envelope or a card Start the printing process with key or e Print the information on labels using key only for ultimail with label dispenser Please note On the register printout the cents of the Postage Available amount are cut off 50 ultimail Operator Manual 9 Loading postage TELESET TELESET is the loading of the desired postage credit via modem The modem is built into the ultimail To load postage a connection is made to the TELESET data center with the ultimail and t
70. en the power switch was actuated Change to the home menu with the home key Switch off the ultimail by power switch The ultimail does not execute the desired action and beeps several times Beeps are a sign that the ultimail cannot execute a function for instance if keys are without functions in the current menu or if the previous action is not yet finished Carefully read all information in the display Troubleshooting 121 Problem Possible cause and remedy when metering Metering not possible No access card plugged in Plug in UserCard or MasterCard Card is not properly plugged in Plug the card in correctly chip must face down Card reader does not recognize access card Remove access card and plug in again Metering is not possible with the postage value set No postage in the postage meter Please load postage Too low credit of current account Have assigned new budget from system administrator Home menu does not show all functions The ultimail is not in Metering mode Status line shows current mode Press the C CE key for 3 seconds For setting the mode read Chapter 11 1 The ultimail does not print letter transport does not start Sensor does not recognize letter Position the letter again or start letter transport with Start Stop key The ultimail does not display the home menu Change to the home menu with the home key and try
71. epublic 152 Barbados 118 Belarus 119 D Belgium 120 Denmark 153 Belize 121 Djibouti 154 Benin 122 Dominica 155 Bermuda 123 Dominican Republic 156 Bhutan 124 Bolivia 125 E Bosnia Herzegovina 126 East Timor 157 Botswana 127 Ecuador 158 Brazil 128 Egypt 159 British Virgin Islands 129 El Salvador 160 Brunei Darussalam 130 Equatorial Guinea 161 Bulgaria 131 Eritrea 162 Burkina Faso 132 Estonia 163 Burundi 134 Ethiopia 164 143 ultimail Operator Manual Country Code Country Code Iraq 195 F Ireland 196 Falkland Islands 165 Israel 197 Faroe Islands 166 Italy 198 Fiji 167 Finland 168 J France 169 Jamaica 199 French Guiana 170 Japan 200 French Polinesia 171 Jordan 201 G K Gabon 172 Kazakhstan 203 Gambia 173 Kenya 204 Georgia 174 Kiribati 205 Germany 175 Korea Democratic People s 206 Ghana 176 Republic North Gibraltar 177 Korea Republic of South 207 Great Britain 178 Kuwait 208 Greece 179 Kyrgyzstan 209 Greenland 180 Grenada 181 L Guadeloupe 182 Laos 210 Guatemala 183 Latvia 211 Guinea 184 Lebanon 212 Guinea Bissau 185 Lesotho 213 Guyana 186 Liberia 214 Libya 215 H Liechtenstein 216 Haiti 187 Lithuania 217 Honduras 188 Luxembourg 218 Hong Kong 189 Hungary 190 M Macao 219 l Macedonia 220 Iceland 191 Madagascar 221 India 192 Madeira Islands 222 Indonasia 193 Malawi 223 Iran 194 Malaysia 224 Maldives 225 Appendix Country codes Country Code Country Code Mali 226 Malta 227 Q Marocco 236 Q
72. etting is active ON Metering is possible only with a valid access card MasterCard or UserCard OFF No access restrictions for metering Metering is possible without access card on all accounts 64 ultimail Operator Manual 10 5 Display and print account information The ultimail displays the current settings for individual accounts and ascending information in various overviews For more information to the overview contents read page 65 SET UP ACCOUNT ADMINISTRATION ACCOUNT ADMINISTRATION O ACCT DELETE ZERO O EDIT 12345 ALL ACCT ACCOUNT S MODE ACCESS CARD O DISPLAY 12345 REQUIRED OFF SEND LIST OF ALL C set uP New account accounts tort DISP TYPE OF MAIL O STATS ALL ACCT Please select a function Call SET UP menu with the key Select ACCOUNT ADMINISTRATION Information on the account In the ACCOUNT ADMINISTRATION menu Select ACCOUNT S DISPLAY The ultimail displays a menu with information to the related account To display information about another account e Select the desired account with the SELECT ANOTHER ACCT function Information on all accounts In the INFORMATION ACCOUNT menu e Select DISPLAY ALL ACCOUNTS The ultimail displays a list with information on all accounts Type of mail list In the ACCOUNT ADMINISTRATION menu e Select DISP TYPE OF MAIL STATS ALL ACCT The ultimail displays the
73. g tray at the sealer so that the envelope flap is face down the side to be printed is face up address window is visible the upper edge is flush to the letter guide face ZN f S 32 ultimail Operator Manual 5 5 Metering labels optional The ultimail uses the Label dispenser option to print self adhesive FP labels Caution Only use original FP labels We can ensure correct label processing only when you comply with this Caution Do not put in more than the pre packaged 40 labels e Remove labels from the package e Insert labels into the lable dispenser with support material face down The paper side to be printed is face up Set the meter imprint as usual When the display shows the home menu and the ultimail is in METERING mode you can start label printing Metering a label e Press the key The ultimail prints a label Metering several identical labels Type the number of labels e Press the key The ultimail prints the number of labels you have set During metering the status line shows the number of labels still to be metered Rate calculation 33 6 Rate calculation optional 6 1 Scale menu With the Internal scale option the home menu makes the function SCALES available Calling the scale menu Inthe home menu press the key to the sous 0 000 iet of SCALES O astr WOUT YPEOFMAL _ The ultimail opens the scale menu O w
74. g and double feeding during batch mailing How to feed similar mail pieces at the sealer ultimail 60 Glossary Technical Data Index Service 120 120 126 128 129 131 132 136 140 142 143 147 147 149 150 152 153 155 160 169 About this operator manual About this operator manual Quick reference A MEMORY Dial Please read this operator manual before using the ultimail metering system Please keep the manual near the ultimail at all times for reference This operator manual applies to all configurations and equipment varieties of postage meters ultimail 60 and ultimail 90 Functions which are only available with certain configurations are recognizable by a suffix e g optional The quick reference gives you an overview of the operating menu and metering with the ultimail The following keywords and safety signs identify the safety tips in this operator manual Warning indicates a potential hazard which may result in injury Warning indicates a potential danger of injury caused by rotating components Danger areas of the ultimail are marked with such a safety sign Caution indicates a potential hazard that may result in damage to the ultimail or impair the metering process The following symbols and text features are used in this operator manual Menu names and options from the operating menu are written in capital letters Prompts and messages are highlighted by
75. gnal on every key pressure no tone signal tone signal due to errors 76 11 OR _ HORO _MORORO ultimail Operator Manual 8 Display contrast Oy SET UP 4 SYSTEM SETTINGS v DISPLAY ADJUSTING THE DISPLAY DISPLAY CONTRAST O 4 gt REDUCE increase Quit save Press SAVE to acknowledge the adjustment Current setting ACTIVATE DISPLAY CONTRAST Can you still make out the display ACKNOWLEDGE eLere ce Acknowledge within 5 seconds g m Call SET UP menu with the key e Select SYSTEM SETTINGS gt DISPLAY e Use the associated keys to REDUCE or INCREASE the display contrast After each key activation you will at once see the display change Adjust the setting until it is comfortable for your eyes Save the setting with SAVE e Press within 5 seconds the key next to ACKNOWLEDGE The display contrast is set and main tained until the next change even if you switch the ultimail off If you do not confirm the changes within 5 seconds the ultimail jumps back to the last display contrast setting used System settings 77 11 9 Display and reset item counter The item counter will count all meter imprints including zero imprints in the METERING mode In all other modes PRINTING LOGO INCOMING STAMP and ONLY TRANSPORTING the item counter is not activated Oy SET UP M SYSTEM SET
76. gt gt MORE Please use only the keys to the LEFT of the display and BACK to delete 36 ultimail Operator Manual Ou Or OOO e oooO PARCEL INTER BMC 8 0Z PARCEL Please enter the ZIP code 123 BOUND gt gt MORE Please use only the keys to the LEFT of the display and BACK to delete AIRMAIL 5 0Z ECONO Please enter the country code 175 Please use only the keys to the LEFT of the display and BACK to delete REGISTERED MAIL 3 8 0 0 LB 0 5 OZ RETURN RECEIPT Int l Letter RECORDED DELIVERY Economy OVERSIZE GERMANY MODE METERING AND WEIGHING Machine ready Entering destination ZIP code For some types of mail such as First Class mail with a weight exceeding 1 Ib Package service Inter BMP it is neces sary to enter the destination ZIP code The ultimail opens an input window for the ZIP code e Enter the first three digits of the destination ZIP code e Confirm with key The ZIP code set and the assigned zone appear in the display section Entering country code For all mail being sent abroad it is necessary to enter a three digit country code The ultimail opens an input window for the country code e Enter three digit country code of desti nation country e Confirm with key The name of the destination country set appears in the display section Se
77. he desired amount is loaded Accounting is as per your contract with the United States Postal Service Make sure that the ultimail is connected to the phone line and that all selection parameters for the modem are correctly set see Chapter 11 16 on page 97 Permissible amounts which may be loaded Amounts in steps of 10 up to a maximum of 99 000 are permissible The maximum amount which may be loaded is dependent on the postage credit still available at your ultimail When topping up you must not exceed the upper postage credit limit of 99 999 99 Loading postage are the TELESET menu with the key e Select TELESET MODEM to start the TELESET procedure TELESET MODEM SET UP MODEM CONFIGURATION BOOKING REPORT FOR LAST LOAD PROCEDURE Now simply follow the instructions in the display O00 OOOO e Maintain the indicated loading amount or overwrite with a new amount Acknowledge with CONTINUE Please select a function After a security prompt the ultimail estab lishes a connection with the TELESET data center Messages in the display will inform you about the status connection LOAD TELESET establishment data transfer TELESET remote setting successfully completed New R1 register value DESCENDING Please note If you have entered a new reset amount you will be asked to con firm the process again within 30 seconds 1 150 16 At the end of the remo
78. he front edges form a slope in the shape of the adjustable letter guide Make sure that no mail pieces can penetrate underneath the adjustable letter guide Make sure that no envelope flaps can penetrate underneath the belt con veyor With difficult materials support letter feeding by slightly lifting the rear edges 152 ultimail Operator Manual How to feed similar mail pieces at the sealer ultimail 60 Especially when metering large quantities of similar mail pieces you can save time by optimized letter feed Arrange letters so that address areas are face up Loosen letter stack with the upper edge gt on a level base and shake smooth Scale up the letter stack so that the top letter is the first protruding when posi tioned e Hold the fanned out letter stack with your left hand and place it on the letter receiving tray as shown in the figure e Push with your right hand the top letter in the direction of the arrow Make sure that the upper edge is flush to the letter guide face e Once the letter is fed you can follow with the next letter from the stack Glossary Label MasterCard Meter imprint Modem Outside dialing parameters RRC Remote Rate Change TELESET data center TDC Appendix Glossary Special self adhesive label which you can meter and stick onto your mail pieces Necessary for large heavy and thick mail pieces Use only labels from Franco
79. il to another location 137 Attaching the catch tray e Push catch tray from the right hand side against the postage meter e Align catch tray in such a way to postage meter that catch tray and letter eject slot on postage meter are well contacting The fork type lug engages in one foot on the postage meter The catch tray is thus sufficiently protected against slipping Placing the weighing platform e Position weighing platform as shown in the figure and lock by turning clockwise for a quarter turn Se Plugging power and connecting cables a On the feeder Connect the power cable to the feeder The socket for the power connection is on the back of the feeder 138 ultimail Operator Manual On the postage meter Setting up connections Connect the power cable to the postage meter The socket for the power connection is on the back of the ultimail postage meter Connect the phone cable to the postage meter phone socket Make sure that spring is in correct position Plug connecting cable of feeder sealer in 25 pin interface on postage meter and tighten screws The interface is marked with the Only i sign Connect postage meter power cable to a grounded single phase power socket Connect feeder power cable to a grounded single phase power socket Connect phone cable to a phone socket analogue This is usually a fax connection Commissioning and function test ON Po
80. ing mode to NORMAL and use the ultimail simply as scale The NORMAL weighing mode is not available for rate calculation Oy SET UP M SYSTEM SETTINGS 4 EGRATED SCALES 2 ADJUSTING THE INTERNAL SCALES OLB 0 00 02 ZIP CODE 123 WEIGHING MODE LOCK AUTO ENDORSEM SEL ON TARE CALCULATION OOOO OR HORO Possible settings and their meaning Call SET UP menu with the key e Select SYSTEM SETTINGS gt INTEGRATED SCALES e Press the key next to WEIGHING MODE The setting switches between LOCK and NORMAL When quitting the menu the ultimail automatically sets the weighing mode back to LOCK LOCK NORMAL If you add further mail pieces to the delivery on the weighing tray and take them off again the scale will not determine any new weight The original display remains unchanged Only if you fall below the initial weight or fully unload the scale the ultimail determines a new weight default setting The ultimail will continuously determine the loaded weight and display the momentary value 92 ultimail Operator Manual 11 13 3 Switching on and off automatic type of mail endorsement This setting specifies whether rate calculation should control the setting for type of mail endorsement in the home menu Oy SET UP 4 SYSTEM SETTINGS 4 EGRATED SCALES 2 ADJUSTING THE INTERNAL SCALES OLB 0
81. ing tray Simply press down the recess grip on the letter guide Move the letter guide upwards Hold the bar in the grip recess and slide it so that the exterior of the letter guide is directed to the suitable format marking The letter guide is adjusted correctly if the format marking arrow points to the exterior of the letter guide For large deliveries e Pull the bar as far as it goes and fold down the letter guide 20 ultimail Operator Manual 5 1 3 Switch on off seal function only sealer feeder Sealing lf the letters are to be sealed e Place the switch to the rear into seal position e Check filling level in water tank e Fill more water if required Read Chapter 12 5 on page 111 gt The envelopes should be suited for sealing by machinery For details to 1 envelope specifications read on page 158 Not seal If you do not want to seal letters or if they are already sealed Place the switch to the front into non seal position Metering 21 5 2 Setting the meter imprint Postage value The following settings determine the Logo Type of mail meter imprint Date Postage value Logo advertising imprint Type of mail endorsement 7 FF scos7 Date for meter imprint current date of our slogan 00 37 j eae Logo 1 Bass deposit of the mail piece 01 15 2003 03TA 0123456789 You set the meter imprint in the home menu After switching on and succes
82. irma tion are valid only if combined with Regis tered Insured or C O D Deselect an additional service e Press once again the associated multi function key The additional service is cleared in the display section 38 ultimail Operator Manual 6 3 Weighing determining postage metering Caution The integrated scale is designed for a maximum weight of 11 Ib 5 kg While you use the Rate calculation function the monitoring function High postage is switched off OOO lt lt PREVIOUS CERTIFIED MAIL 1st Prior RETURN RECEIPT gt gt MORE 2 67 0 LB 0 5 OZ Certif MODE METERING AND WEIGHING Machine ready Inthe home menu Set your advertising imprint logo and if required a type of mail endorsement e Call the scale menu e Place the mail piece on the weighing platform e Set the postal rates The ultimail determines the weight and calculates the postage value The postage value is set for the meter imprint In the status line the ultimail displays readiness for metering If you have switched on automatic endor sement the ultimail will also set an appro priate type of mail endorsement e Remove the mail piece from the weigh ing platform and position as usual You can also meter labels with the dis played postage value only for systems with label dispenser How to switch on off automatic setting of endorsement is
83. itch on off seal function only sealer feeder 20 5 2 Setting the meter imprint 21 5 2 1 Postage value 21 5 2 2 Logo imprint 23 5 2 3 Type of mail endorsement 24 5 2 4 Date of meter imprint 25 5 2 5 Using the memory 26 5 3 Change account 27 5 4 Positioning and metering a letter 28 5 4 1 ultimail with manual positioner 28 5 4 2 ultimail 60 with sealer 29 5 4 3 ultimail 90 with feeder 30 5 4 3 1 Positioning letters in stack 30 5 4 3 2 Positioning single letters 31 5 5 Metering labels optional 32 Rate calculation optional 33 6 1 Scale menu 33 6 2 Setting postal rates for rate calculation 35 6 3 Weighing determining postage metering 38 6 4 Saving postal rates and calling them from memory 39 3 4 ultimail Operator Manual 11 Special functions 7 1 7 2 7 3 7 4 7 5 7 6 7 6 1 7 6 2 Postage correction Redate Working with pre select counter Using the ultimail as incoming mail stamp Only seal letters optional Using an external postage scale Connecting an external postage scale Determining postage and metering Postage register Loading postage TELESET Account administration 10 1 10 2 10 2 1 10 2 2 10 2 3 10 2 4 10 3 10 4 10 5 10 6 10 6 1 10 6 2 10 7 10 7 1 10 7 2 Set up a new account Change settings for existing accounts Change standard setting for the logo Release block TELESET access Changing budgets and assigning credits Change nam
84. lay O ACCOUN Please enter the postage value MAIL O MASTEN and acknowledge with ENTER i The input window for postage value O 0 37 601 C appears memory m03 Enter the desired postage value MODE METERING You will see the input value in in the input window e Confirm with the key The ultimail closes the input window The new postage value is set in the home menu 5 2 2 Logo imprint OCG OO SCALES 0 0 0 ACCOUNT 1 MASTER W OUT TYPE OF MAIL WITHOUT LOGO MEMORY 01 15 03 MODE METERING Machine ready SELECTING LOGO 0 4 WITHOUT LOGO GLOBAL PLAYER 1 5 POSTAL CITY PERSONAL IMPRINT 2 CEBIT 2003 3 CHRISTMAS Please select a logo OE HORO OOOO Metering 23 Press the key next to the logo in the home menu The SELECTING LOGO menu offers all logos available in your ultimail Press the key next to the desired logo In the example this is the logo CEBIT 2003 The ultimail goes back to home menu The advertising imprint is set You can have a look at the advertising imprints Press for at least 3 seconds the key next to the logo in the SELECTING LOGO menu A simplified preview image appears in the display If you know the logos and the associated codes you can directly set the SCALES 0 00 ACCOUNT 1 MASTER W OUT TYPE OF MAIL WITHOUT LOGO MEMORY 01 15 03 MODE METERING
85. lecting oversize You have to select oversize if the mail piece format exceeds the specified limits for length width thickness e Select OVERSIZE with the associated multifunction key O0O O Ot Ou lt lt 0 37 PREVIOUS 0 LB 0 5 OZ CERTIFIED MAIL 1st Prior RETURN RECEIPT gt gt MORE MODE METERING AND WEIGHING Machine ready REGISTERED MAIL 1 0 0 7 1 000 ae 0 LB 0 5 OZ INSURED MAIL 1st Prior Regist C 0 D gt gt MORE MODE METERING AIID WEIGHING Machine ready Value of the delivery Rate calculation 37 Additional service If you wish to use special services of the United States Postal Service such as Registered Mail Return Receipt e Select the desired additional service In the example this is CERTIFIED MAIL You can select several additional services for one delivery The ultimail does not allow illegal combinations Insured Mail Registered Mail C O D Insured Mail Registered Mail C O D re quire the input of the value of the delivery Once the mail piece sits on the weighing platform indicated weight gt 0 oz the ultimail opens a window for the value Enter the value in e Confirm with key You will see the value of the delivery you have set below the relevant additional service left hand side of display Return Receipt and Signature Confirmation Return Receipt and Signature Conf
86. letter transport run on time is the period from ejecting the last letter to letter transport standstill Oy SET UP 4 SYSTEM SETTINGS 4 PRINT 4 LETTER TRANSPORT RUN ON TIME ADJUSTING RUN ON TIME FOR LETTER TRANSPORT O RUN ON TIME O 35 308 4 gt roue INCREASE O laur SAVE Press SAVE to acknowledge the adjustment Selected run on time oo Call SET UP menu with the key e Select SYSTEM SETTINGS gt PRINT LETTER TRANSPORT RUN ON TIME e Adjust the run on time with REDUCE or INCREASE You can adjust run on time between 3 and 30 seconds in steps of 1 second each e Register the displayed run on time with SAVE The letter transport run on time is set and maintained until the next change even if you switch the ultimail off System settings 97 11 16 Modem configuration adjusting dialing parameters Francotyp Postalia customer service sets during ultimail commissioning correct dialing parameters for the built in modem After moving to new premises or any change of your phone equipment you should check the settings and adjust them if necessary Oy SET UP v SYSTEM SETTINGS 4 MODEM ADJUST MODEM CONFIGURATION EXCHANGE DIGIT 0 DIALING METHOD TONE DIALING WAIT OFF TYPE OF PHONE LINE EXTENSION PAUSE OFF ACCESS METHOD EXCHANGE DIGIT QUIT SAVE
87. ly position letters in stack which are to be printed with the same meter imprint postage value type of mail endorsement e Sort out any deliveries which are unsuited for stack processing You feed such mail pieces individually and manually see page 31 Take about as many mail pieces as the ultimail will be able to process in one stack Maximum stack height depends upon the material Type material of mail pieces Permissible stack height Letters 2 50 mm abt 70 letters contents 1 sheet non folded Postcards of a paper weight of at least 67 Ib 250 g m 1 2 30 mm abt 100 cards Postcards of a paper weight of less than 67 Ib 250 g m 0 6 15 mm abt 80 cards Markings at the letter guide face at the feeder indicate stacking height limits for letters and postcards CARDS 30 mmv 150 ultimail Operator Manual e Arrange the letter stack so that all envelope flaps are face down e Align upper edges flush p O Loosen letter stack with the upper edge y on a level base and shake smooth i Letter upper edges e Fan the letter stack so that the lower letter is the first protruding when p inserted in the feeder How to prevent jamming and double feeding during batch mailing By simple preventive measures and special care when positioning the stacks you can reduce feeding incidents and increase processing speed Selecting and preparing the mail pieces
88. m the TELESET data center Call SET UP menu with the key gt SETUP Select SYSTEM SETTINGS gt v MORE MORE gt SYSTEM SETTINGS CHANGE ZIPCODE Y Your ultimail now establishes a MORE connection with the TELESET data center and loads the new origin ZIP code v MORE v CHANGE ZIPCODE 100 ultimail Operator Manual 11 19 Selecting the user interface language The ultimail user interface supports the languages English and German Language change over will have immediate effect Call SET UP menu with the key O gt SETUP Select SYSTEM SETTINGS gt MORE gt MORE SYSTEM SETTINGS Press the key next to LANGUAGE v The menu language switches over from MORE English to German at once MORE How to go back to the English user interface Call SET UP menu with the key Ss SET UP Select SYSTEMEINSTELLUNGEN gt v WEITERE gt WEITERE SYSTEMEINSTEL LUNGEN Press the key next to SPRACHE y The menu language switches over from WEITERE German to English at once WEITERE System settings 101 11 20 Account administration extension As a standard the ultimail is provided with 10 account memories You can increase the number of possible accounts to 50 For this purpose you need an authorization code which you can order from Francotyp Postalia With an ultimail 90 a total of 50 accounts are supported
89. n 90 letters min postage meter ultimail 60 postage meter ultimail 90 LCD illuminated 320 x 240 pixels 156 ultimail Operator Manual Print system ink jet print system with 2 ink cartridges printing range max 6 1 x 0 9 155 x 24 mm printing resolution 300 dpi x 300 dpi Noise emission lt 65 dB A metering system ultimail 90 lt 62 dB A metering system ultimail 60 lt 60 dB A postage meter stand alone Equipment Manual positioner Sealer ultimail 60 semi automatic sealer Feeder ultimail 90 automatic feeder with sealer Catch tray adjustable up to max ISO C5 Postage loading via integrated modem TELESET Battery buffered system clock Card reader MasterCards UserCards Internal rate calculation scale Label dispenser Advertising imprints logos Type of mail endorsements Accounts optional Short code memories Low postage warning High postage warning 9 pin interface connection to an external scale PC Additional 9 pin interface connection to PC A lt D SS yes optional no yes yes yes yes 2 optional optional optional up to 6 up to 8 10 50 6 yes yes yes optional optional yes yes yes yes 2 optional optional yes up to 6 up to 8 50 6 yes yes yes optional Appendix Technical Data 157 Mail piece specifications for metering Format Thickness Material Friction coefficient Labels Envelopes with address window option
90. n 30 prepare 30 149 selecting material 150 Letter transport run on time 96 Letters large 18 19 metering 28 not seal 20 only seal not meter 46 positioning feeder 30 positioning manual 28 positioning sealer 29 seal 20 weighing 38 Limit current 54 for high postage warning 74 for low postage warning 73 monthly 54 Loading postage 50 print image data 84 rate table 93 LOCK weighing mode 97 Logo 21 change names 83 delete 85 is displayed 82 load 84 printing 69 82 set 23 Low postage warning 73 Manual positioner 168 attaching 136 separating from postage meter 134 MasterCard 14 27 153 generate 99 Memory 86 call 26 calling data 39 delete 39 89 display data contained 88 for postal rates rate calculation 39 memory no 1 87 89 postage value with type of mail 86 print list 88 reassigning 39 save settings 86 Menu 15 home menu 15 scale menu 33 SET UP menu overview 142 Meter imprint 153 example 27 set 21 slide to the left 72 Meter type 77 Metering labels 2 32 letters 28 letters from stack 30 Mode CORRECTION 40 INCOMING STAMP 44 69 METERING 15 22 28 69 ONLY TRANSPORTING 46 69 PRINTING LOGO 69 REDATE 47 set 68 Mode access card 63 Modem 97 153 change dialing parameters 97 configuration 50 97 dialing parameters overview 98 Moistening adjust 117 changing sponge 773 cleaning sponge 173 Monthly limit See Limit 59 Multifrequency dialing method 98 Multifunction keys 2 N
91. nd goes back to home menu The REDATE mode is set Enter new date Confirm with the key next to the date indication e Position the mail piece the non address side face up The ultimail prints the redate imprint End mode Redate e Press the ce key for about 3 seconds The ultimail goes back to METERING mode 42 ultimail Operator Manual 7 3 Working with pre select counter You can use the pre select counter function to meter a preset number of letters This function is especially useful for stack processing with feeder The ultimail will stop once the total number of letters is finished You can start again with key and meter the next stack O gt setup 4 MODE SETTING SET MODE CURRENT METERING METER ITEMS TO BE SENT PRINT LOGO ONLY REDATE INCOMING STAMP ONLY TRANSPORT PRE SELECT COUNTER NO PRINTING BATCH MAILING O Assign value 50 CORRECTION QO GO ooo Current setting 0 pre select counter OFF Desired piece number new Call SET UP menu with key e Select MODE SETTING e Type the desired number The entered amount appears at the right hand side of the status line e Confirm with key next to PRE SELECT COUNTER Go back to home menu with key In the home menu you will see the number of mail pieces to be metered During the metering process the status line will always show the current num
92. ned number with numeric keys The entered number appears in the display behind Your input __ Confirm with CONTINUE Cr eo ooo CONTINUE Please test change the setting and select a function 108 ultimail Operator Manual ADJUSTING INK CARTRIDGES Please enter number of vertical O line where the two sections are as close as possible to beino zed O Your input The procedure is comple fi the O optimum vertical and horizontal lines are under the number 5 END ADJUSTMENT iou TEST NEW ADJUSTMENT Please test change the setting and select a function oood e Determine the number on the test im print where the vertical partial lines are most exactly one above the other e Enter the determined number with numeric keys The entered number appears in the display behind Your input _ e Read the text in the display very care fully Then select TEST NEW ADJUSTMENT to repeat the adjustment or END ADJUSTMENT PROCEDURE e If necessary repeat the adjustment several times until the cartridges are correctly aligned O SET UP 4 SYSTEM SETTINGS 4 PRINT 4 CHANGE INK CARTRIDGES Start the exchange procedure If you wish to change the ink cartridges before being prompted by the ultimail call the change procedure in the SET UP menu Call SET UP menu with key e Select SYSTEM SETTINGS g
93. o O memory 01 15 03 O MODE METERING Machine ready What you should know about the scale menu Postage value T You will see in the left part of the dis Available postal rates play the postal rates available select Weight with multifunction keys to the left of the display You will see the postal rates settings 0 39 the weight and the calculated postage O value in the right hand part of the OLB 0 5 OZ display display section A postage value appears only if all re Cot quired postal rates for rate calculation are selected and the scale has deter REGISTERED MAIL INSURED MAIL 1st Prior elects MORE mined a weight exceeding 0 oz MODE METERING AND WEIGHING Machine ready If there are more than four choices go to next previous page using MORE PREVIOUS In the scale menu the multifunction keys at the right hand side of the dis play have no function Display section 34 ultimail Operator Manual Default setting The default setting for rate calculation is O Recisrenen mat 1ST CLASS PRIORITY 0 LB 0 0 02 insureo mal 1st Prior To set the scale menu back to default setting C 0 D O e Press the 0 key in the scale menu O MORE Exiting the scale menu With the key you go back to home menu Machine ready When you exit the scale menu the ulti mail saves the current settings
94. o accounts 6 short codes for frequently used postage imprint settings Stamp of receipt Imprint Received on for stamping incoming mail Printing of account data postage register states system information Warning in case of high postage and too low amount of postage available Print offset for changing the postage imprint position on the envelope Telediagnostics You can transfer important system data via the built in modem to the Francotyp Postalia service New logos type of mail endorsements or rate changes of the United States Postal Service you can easily load the latest data in your ultimail The following components are available for functionality extension Internal scale When the equipment includes an internal scale the rate calculation function is available The ultimail calculates the postage on the basis of selected mailing data in a fast and reliable way Postage and type of mail endorsement are set automatically Label dispenser to print self adhesive labels for large thick mail pieces Sealer ultimail 60 Automatic sealer for the ultimail 60 to moisten and seal letters The letters are positioned manually Feeder ultimail 90 Automatic feeder with sealer for the ultimail 90 The letters are separated from the stack optionally moistened and sealed and fed to the ultimail 90 postage meter You will find an overview of the ultimail system componen
95. of postage meter and of feeder if any out of the power socket e Clean dirt from the housing with a slightly damp cloth Power switch back of the machine 104 ultimail Operator Manual 12 2 Changing the ink cartridges The ultimail will remind you that the cartridge should be exchanged If the ink car tridges are empty the ultimail automatically starts the software guided exchange pro cedure The ultimail is no longer ready for operation First replace the two cartridges before you can start printing again If you wish to replace the ink cartridges before the exchange procedure is started automatically you can do this from the SET UP menu Read the paragraph Start the exchange procedure on page 108 We recommend always keeping in stock two new ink cartridges as spare parts Warning Ingestion of the ink can be damaging to your health Avoid contact A with the eyes Keep the ink cartridge away from children Further instructions for use are enclosed with the ink cartridges Caution Only use original ink cartridges from Francotyp Postalia Caution Always replace the ink cartridges in pairs Always use new ink cartridges Caution Only replace cartridges if you are requested to do so by the ultimail The cartridges will then be in exchange position CHANGE INK CARTRIDGES Please open the ink cartridge flap Turn green catch towards display and remove both ink cartridges Then press CONTINUE
96. ompanies of shared offices You can save for each account a standard setting for the logo limit the postage available set a budget and define authorizations connected with the MasterCard UserCard function The ultimail 60 is rated for 10 accounts in serial equipment You can at any time extend the account function to 50 accounts without problems even at a later time Consult your FP partner and read Chapter 11 20 on page 101 The ultimail 90 has a standard administration of up to 50 accounts For the maximum number of available accounts and number of accounts in use see SET UP menu gt SYSTEM INFORMATION Ot How to set up accounts for metering read in Chapter 5 3 on page 27 SF 10 1 Setup anew account Call SET UP menu with the key gt SET UP Select ACCOUNT ADMINISTRATION i gt SET UP NEW ACCOUNT ACCOUNT ADMINISTRATION Now simply follow the instructions in the 4 display You are prompted by the ultimail to enter one after the other all required SET UP NEW ACCOUNT information account number account name standard logo TELESET access define type of budget and limits If all information is completely entered the ultimail signals You have success fully set up the account Confirm the message with 54 ultimail Operator Manual Possible settings and their meaning Account number from 2 to 99999 Account 1 is permanently assigne
97. ow slots on the front edge of the lug Tilt the letter guide downward in the direction of the letter receiving tray Place the two clips on the pins at the bar with slight pressure and lock into place You can avoid the letter guide being pulled off For adjusting the letter guide always hold in the recessed grip at the bar Always set the letter guide so that a clearance of about 0 08 to 0 1 2 to 3 mm is left Fold down the letter receiving tray for large wide mail pieces Troubleshooting 129 13 4 Display print and send diagnostics list The diagnostics list of the ultimail lists the last 30 faults date time of day error code error description Oy SET UP 4 DISPLAY SYSTEM INFORMATION 4 DISPLAY DIAGNOSTICS LIST Call SET UP menu with key Select DISPLAY SYSTEM INFORMATION gt DISPLAY DIAGNOSTICS LIST You can scroll through the diagnostics list with the arrow keys Print diagnostics list e Print the information on labels using key only for ultimail with label dispenser or Have some empty envelopes or cards ready The ultimail will print system infor mation in several parts e Position an empty envelope or a card e Start the printing process with key The ultimail needs some time for print image creation Letter transport is not started before that The ultimail prints the first list e Position further envelopes if required You
98. print image creation Letter transport is not started before that The ultimail prints the first list of system information e Position further envelopes if required You can follow the print process progress in the display Send system information The function SEND TO FP SERVICE DEPT sends the system information to customer service Start this function only when requested to do so by Francotyp Postalia 11 3 Meter type System settings 71 The Meter type setting determines whether the ultimail will print postage as 0 00 or 0 000 decimal mode OOOO Possible settings and their meaning Oy SET UP 4 SYSTEM SETTINGS MORE SYSTEM SETTINGS lt lt TONE SIGNAL PREVIOUS ON O HIGH POSTAGE NUMBER OF ACCT O 10 00 10 LOW POSTAGE WARNING METER TYPE 100 lt 0 00 gt DELETE ITEM COUNTER gt gt 538 MORE O v Select the settings you wish to change Call SET UP menu with the key lt Select SYSTEM SETTINGS gt MORE Press the key next to METER TYPE until you see the desired setting lt 0 00 gt or lt 0 000 gt The displayed setting is activated and maintained until the next change even if you switch the ultimail off lt 0 00 gt lt 0 000 gt Prints the postage in whole cents US POSTAGE 00 00 FIRST CLASS Mailed From 12345 01 15 2003 031A 0123456789 Prints the postage in tenth of cents US POSTAGE
99. quotation marks A tip offers advice or additional suggestions for improving the operation 7 8 ultimail Operator Manual Safety tips 1 Safety tips The ultimail is a digital metering system with an inkjet printer for metering letter mail The ultimail complies with the pertinent safety regulations for office information equipment Please observe the following tips for your own safety e Installation and commissioning of the metering system ultimail are only done by qualified personnel authorized by Francotyp Postalia Only operate the ultimail system on a grounded single phase power socket e Use only the power and modem cables provided or approved by Francotyp Postalia Make sure that cables are not damaged Make sure the socket for connecting the ultimail is close by and easily accessible at all times Do not reach into the danger areas marked with a safety sign Keep long hair fingers loose clothing pieces shawls and jewellery away from moving machine parts Do not remove any part of the safety and protective equipment Do not make them inoperative Do not remove any parts of the housing e Never cover the ventilation slots in the housing e Pull out the power plug in the event of danger Call the after sales service Make sure that no liquids or foreign objects penetrate the interior of the ultimail If this happens pull out the power plug immediately Have the ultimail metering system checked by
100. r low postage warning ultimail warns you if the descending register R1 falls below the set limit the remaining budget current limit of the account falls below the set limit Oy SET UP 4 SYSTEM SETTINGS MORE SYSTEM SETTINGS lt lt TONE SIGNAL O PREVIOUS ON O O HIGH POSTAGE NUMBER OF ACCT O 10 00 10 OW POSTAGE WARNING METER TYPE O 100 lt 0 00 gt DELETE ITEM COUNTER gt gt O 538 MORE O Select the settings you wish to change Please assign a value 150 aw yy Call SET UP menu with the key lt Select SYSTEM SETTINGS gt MORE How to change the limit for low postage warning Type the desired limit The value appears at the right hand side of the status line e Assign the value with the key next to LOW POSTAGE WARNING The limit for low postage warning is set and maintained until the next change is made You can reset the default setting for low postage warning 100 with the C CE key 74 ultimail Operator Manual 11 6 Setting high postage limit This function gives an alarm if the set postage exceeds a certain limit You can set the limit for High postage OO0 0O Oy SET UP 4 SYSTEM SETTINGS MORE SYSTEM SETTINGS lt lt TONE SIGNAL PREVIOUS ON O HIGH POSTAGE NUMBER OF ACCT O 10 00 10 LOW POSTAGE WARNING METER TYPE O 100 lt 0 00 gt DELETE ITEM COUNTER
101. sful com pletion of the start routine the display always shows the home menu with current set tings for the meter imprint Postage value and type of mail endorsement are default settings saved under MEMORY 1 The date is set to the current day The logo is determined by the currently set account Each account is provided with a default setting for the logo ACCOUNT ADMINISTRATION menu With the key you go back to home menu from other menus 5 2 1 Postage value Enter the desired postage value in cents sous 0 00 ACCOUNT 1 MASTER The entered value appears at the bottom right of the status line W OUT TYPE OF MAIL Confirm with the postage value key This is the multifunction key at the top right directly next to the postage value display LOGO 1 MEMORY 01 15 03 La Cr a O OO MODE METERING Please assign a value 37 22 ultimail Operator Manual High postage The ultimail will warn you if you enter an amount that is higher than the preset The ultimail thus helps to avoid overmetering and loss of postage You can change the limit for the monitoring function in the SET UP menu see page 74 Of You can also enter the postage in the following way ei e Press the postage value key in the home menu This is the multifunction Q scars 0 i 00 key at the top right directly next to the postage value disp
102. shown on page 92 6 4 Rate calculation Saving postal rates and calling them from memory You can save frequently used postal rates on numeric keys 1 through 9 and call them by pushbutton operation OOO lt lt PREVIOUS CERTIFI RETUR Entry saved gt gt MORE 0 02 ertif MODE METERING AND WEIGHING Machine ready Saving postal rates Set the desired postal rates Press for at least 3 seconds the numeric key to which you wish to save the postal rate to The ultimail shortly overlays the mes sage Entry saved The displayed rate setting is saved on the selected numeric key Deleting reassigning the memory You can overwrite the saved rate settings at any time with some new assignment Calling saved postal rates Inthe scale menu briefly press the key to which you have saved the desired postal rate setting The 0 key has been set at factory to default setting 1ST CLASS PRIORITY You cannot change default settings 39 40 ultimail Operator Manual 7 Special functions 7 1 Postage correction You can correct faulty meter imprints on an already metered letter The correction print must always be printed on the non address side of the mail piece If you have metered a postage value which is too low print a correction with the miss ing amount on the non address side of the mail piece gt SET UP 4 MODE S
103. stem clock for adjusting a minor difference Basic settings and corrections of major deviations are always carried out by Francotyp Postalia customer service Oy SET UP 4 SYSTEM SETTINGS v CURRENT TIME ADJUSTING CURRENT TIME Wed Jan 15 03 03 05 53 PM 300 300 S lt gt BACK 5 FORWARDS 5 OR BORO e0 o0 QUIT SAVE Press SAVE to acknowledge tl adjustment a Selected value g Call SET UP menu with the key e Select SYSTEM SETTINGS gt CURRENT TIME e Adjust the current time with BACK 5 and FORWARDS 5 You can adjust the current time in steps of 5 seconds each You can advance or set back the current time by five minutes when adjusting it Save the setting with SAVE The current time is adjusted Please observe that you can readjust the current time at the earliest after a period of seven days after any adjustment 11 10 3 Setting time zone System settings 81 If you move the ultimail from one time zone to another within one country you need to adjust the time zone O 8OO Oy SET UP 4 SYSTEM SETTINGS 4 TIME ZONE SETTING TIME ZONE TIME ZONE 12 0 12 0 4 BACK 0 5 gt ORWARDS 0 5 mal QUIT SAVE oo Press SAVE adjustment to acknowledge the Selected setting Abort setting Call SET UP menu with the key
104. t PRINT CHANGE INK CARTRIDGES The change procedure starts The ultimail requests you to open the flap and to change the cartridges Change the cartridges Follow the instructions how to change cartridges on pages 104 to 107 e Adjust the cartridges Read pages 107 to 108 12 3 Adjust the ink cartridges Maintenance and care 109 It is necessary to adjust the ink cartridges to obtain a perfect print image without offset It is necessary to do the adjustment after every cartridge exchange if the meter imprints contain misalignments Gy SET UP v SYSTEM SETTINGS v PRINT v ADJUST INK CARTRIDGES Call SET UP menu with key e Select SYSTEM SETTINGS PRINT ADJUST INK CARTRIDGES The ultimail will start a procedure for cartridge adjustment Follow the instruc tions in the display For details of the adjustment procedure read pages 107 to 108 110 ultimail Operator Manual 12 4 Cleaning the print system You should start the cleaning process for the ink cartridges only if the quality of the imprint is not good enough e g gaps in the imprint after longer periods out of use Caution Never clean the print heads mechanically You would damage the print heads and destroy them O SET UP 4 SYSTEM SETTINGS 4 PRINT 4 CLEAN PRINT HEAD Oy SET UP v SYSTEM SETTINGS _ US
105. tching on and off automatic type of mail endorsement 92 11 13 4 Rate table update 93 11 13 5 Delete all rate tables 94 11 13 6 Change local ZIP code for rate calculation 94 11 14 Setting print head standby time 95 11 15 Setting letter transport run on time 96 11 16 Modem configuration adjusting dialing parameters 97 11 17 Generate MasterCard 99 11 18 Changing the origin ZIP code 99 11 19 Selecting the user interface language 100 11 20 Account administration extension 101 11 21 Changing phone numbers 102 Maintenance and care 103 12 1 Cleaning the ultimail metering system 103 12 2 Changing the ink cartridges 104 12 3 Adjust the ink cartridges 109 12 4 Cleaning the print system 110 12 5 Filling the water tank optional 111 12 6 Cleaning changing the moistening sponge optional 113 12 7 Adjust moistening level optional 117 12 8 Changing the battery 118 5 6 ultimail Operator Manual 13 Troubleshooting 13 1 Problems and remedies 13 2 Removing letter jams 13 3 Attach adjustable letter guide to feeder sealer 13 4 Display print and send diagnostics list Appendix Moving the ultimail to another location Dismantling the ultimail metering system Reinstalling the ultimail metering system Access rights Operating menu overview Country codes Tips and tricks How to enter text How to prepare letter stacks for batch mailing with the feeder ultimail 90 __ How to prevent jammin
106. te setting the ultimail will show the new descending Press CONTINUE to end the TELESET process OOo ooo CONTINUE Press CONTINUE to close the procedure SZeRe Le US SELECT TELESET 4 BOOKING REPORT BOOKINGS REPORT DATE OF LAST TELESET Wed Jan 15 03 O TIME OF LAST TELESET 10 23 34 AM AMOUNT LOADED 100 00 O NEW DESCENDING R1 1 150 160 NEW CONTROL TOTAL R3 1 900 00 O comu Press CONTINUE to acknowledge Press LABEL or START to print Loading postage TELESET Display print booking report In the SELECT TELESET menu you can display a booking report for the last load procedure and print it on an envelope or label Open the TELESET menu with the key Select BOOKING REPORT The ultimail will display information to the last load procedure Print report Position an empty envelope e With the key print the last booking report on the empty envelope or e With the key print the booking report on a label only for systems with label dispenser Please note On the booking report printout the cents of the Postage Available amount are cut off 52 ultimail Operator Manual Account administration 53 10 Account administration You can use the account administration to register and evaluate postage used separately for each account Accounts may be sections departments of an enterprise or single c
107. ter Warning Do not reach into the danger areas marked with a safety sign Keep long hair fingers loose clothing pieces shawls and jewellery away from moving machine parts e Unlock letter transport Reach into the opening and press locking device upward e Pull letter transport to the right out of the ultimail Take out jammed letters e Insert letter transport The locking bar clicks into place The ultimail is ready for operation again Troubleshooting 127 Removing letter jams in the feeder or in the sealer Warning Do not reach into the danger areas marked with a safety sign Keep long hair fingers loose clothing pieces shawls and jewellery away from moving machine parts e Release roller transport by pressing on release key Roller transport moves upward Take out jammed letters e Press roller transport powerfully down until it clicks into place The ultimail is ready for operation again ultimail Operator Manual 128 13 3 Attach adjustable letter guide to feeder sealer On both sides the adjustable letter guide is provided with clips for locking the bar The two slots in the front edge of the lug will hold the wire spring on the bar How to insert the letter guide e Pull out the bar for adjusting the letter guide as far as it goes e Insert the letter guide so that the wire spring in the bar engages into the two narr
108. tically and cannot be changed Ss 9 Q scates 0 00 ACCOUNT 1 igs W OUT TYPE OF MAIL O WITHOUT LOGO C Memory 01 15 03 MODE METERING Machine ready SELECT ACCOUNT O 1 156 78 25891 815 00 MASTER 131 PCS DEVELOPME 346 PCS O 10006 470 34 28964 64 80 HEAD OFFI 393 PCS PRODUCTIO 51 PCS 10888 551 60 30526 3 92 RECEPTION 985 PCS STORAGE 7 PCS 10789 551 60 gt gt SERVICE 985 PCS MORE Please select an account OO0O0 Cfo Tene For account set up and account data evaluation use account administration in SET UP menu see page 53 How you change the account Press the key next to the account display in the home menu The ultimail opens SELECT ACCOUNT menu The created accounts are listed by account numbers If more than 8 accounts are set up you can scroll through the accounts list using MORE PREVIOUS e Press the key next to the desired account In the example this is account 10789 Service The ultimail goes back to home menu The selected account is set up Oe You can also directly set the account in the home menu oS Type the account number The entered number appears at the bottom right of the status line e Confirm with the key next to the account display 28 ultimail Operator Manual 5 4 Positioning and metering a letter You can meter letters up to a thickness of 14 6 35 mm For thicker deli
109. tions 158 with address window 157 Equipment 156 Error general 120 in basic settings 123 rate calculation 122 scale 90 signal tones 75 Appendix Index 161 when loading postage 123 when metering 121 when sealing letters 124 when weighing 122 with stack processing 125 External postage scale connect 47 using 47 F Feeder 11 167 connect 168 connecting with postage meter 136 separating from postage meter 135 Feeding large mail pieces 37 letter stack 30 letter postcard 29 similar mail pieces at sealer 152 Format markings 78 19 Franking See Metering G Gaps in print image 122 H High postage 22 74 Home menu 72 15 21 back to 2 meter imprint settings 15 overview 75 Imprint offset See Print offset Impulse dialing method 98 Incoming mail position 45 stamp 44 Incoming mail stamp function end 40 41 45 using 44 162 ultimail Operator Manual Ink cartridges 159 168 adjust 107 109 change 104 108 insert 106 remove 105 Installation when changing location 136 Interface 25 pin 168 9 pin 156 168 Internal scale See Scale Item counter is displayed 77 reset 77 K Key functions 2 Keyboard 2 168 L Label 753 157 insert 32 printing 32 Label dispenser 77 168 Language display 100 Letter guide adjustment 17 Letter guide face 166 167 168 Letter guide adjustable 166 167 adjust at sealer 17 adjust on the feeder 79 attach 128 Letter stack place 157 positio
110. ts 101 Automatic feeding 30 Automatic type of mail endorsement switch on off 92 Available postage 49 Back to higher menu level 2 Batch mailing See Stack processing Battery change 178 permissible type 155 Battery compartment 119 168 Belt conveyor 167 Booking report display print 57 Budget type change 58 monthly 54 restricted 54 unlimited 54 Cc Call help 2 Card reader 168 Cartridge See Ink cartridges Catch tray 168 attaching 137 remove 134 Change ink cartridges cartridges are empty 104 cartridges are nearly empty 108 Cleaning housing 103 moistening unit 113 print system 770 Commissioning after moving 139 Connecting external postage scale 47 feeder 138 feeder power cable 137 phone cable 138 postage meter power cable 138 sealer 138 Connecting cable 166 167 Control panel 2 Control total 49 Counter item counter 77 pre select 42 Country codes 143 Cover flap ink cartridges 168 water tank 166 167 Current limit 59 Cursor 147 Customer Service 169 D Date 27 25 Day light saving time automatic changeover 78 setting beginning end 79 Default setting 2 postage value 27 type of mail endorsement 27 Default settings 2 Delete 2 all accounts 67 memories 89 one account 67 print image data 85 rate tables 94 Descending 49 Diagnostics list 129 Dialing method 98 Dialing parameters 153 Dismantling metering system 132 Display 2 168 contrast 76 language 100 E Envelope flap shape 158 specifica
111. ts on pages 166 to 168 12 ultimail Operator Manual 3 Switching the ultimail ON OFF ON Power switch O0O0O back of the machine Home menu example O W OUT TYPE OF MAIL O WITHOUT LOGO O MEMORY 1 01 15 03 MODE METERING Machine ready Use the power switch on the back of the postage meter to switch the ultimail and installed optional system components ON OFF Switching on e Switch the power switch on the back of the postage meter to the I position The display light goes on and a start routine is initiated All system compo nents are now checked and activated by the ultimail The self test is accompanied by signalling beeps and information on display The home menu appears in the display The ultimail is ready for operation Note The example shows the complete home menu SCALES only appears with a system with internal scale ACCOUNT only appears if an access card is plugged in or if access control is switched off Power switch back of the machine Switching the ultimail ON OFF 13 Switching off Caution Always switch the ultimail off using the power switch Never simply pull the power cord or interrupt the power in any other way before the printing system has moved to sealed position Only in that way can you prevent drying and maintain a constant printing quality e Make sure the ultimail displays the home menu If necessary call the home
112. typ Postalia Plastic card with a memory chip Access card for system administrator MasterCard allows access to all system functions Metering mail for carrying by the United States Postal Service When metering the ultimail prints among other things the indica the postage value the date and the machine identification on the envelope An advertising imprint and an endorsement can also be printed Electronic unit built into the ultimail which enables exchange of code numbers and desired postage amounts over the phone line A single or several 0 and pauses to dial into the public phone network outside line access Online update of rate table for rate calculation Data for new rate table are directly loaded to the ultimail via modem from the Remote rate table center This service is currently not yet available in USA Data center of Francotyp Postalia Postage is released and accounts managed The Teleset data center is at your service for loading postage 24 hours a day via the built in modem 154 ultimail Operator Manual TELESET remote value setting Test print Trial run UserCard Postage meter accounting system of Francotyp Postalia AG amp Co KG The ultimail and the Teleset data center exchange value specifica tions via modem when loading postage which release the desired postage amount Imprint consisting of a series of different patterns You can align the cartridge with the aid of hori
113. ultimail or send it to the Francotyp Postalia service This chapter describes how to dismantle and install the ultimail including its optional components If some of the measures do not apply to your configu ration just continue with the next step 131 132 ultimail Operator Manual Dismantling the ultimail metering system Preparations e Remove MasterCard or UserCard e Switching off the metering system Switch the power switch on the back of the postage meter to the position O e Switch off all connected external equip ment PC external rate calculation scale Power switch back of the machine Removing connecting cables e Pull the postage meter power cable out of the power socket e Pull the feeder power cable out of the power socket e Pull the phone cable out of the phone socket On the feeder e Unplug the power cable Appendix Moving the ultimail to another location 133 On the postage meter Unplug the power cable Removing the phone cable from the postage meter Press the spring on the plug and pull the plug out of the phone socket Removing the connecting cable to the feeder or sealer Unscrew and carefully pull off the plug e Removing connecting cables to other external devices Unscrew and care fully pull off the plug Taking off the weighing platform e Release the weighing platform of the internal scale by turning counterclock wise for a quarter turn
114. ved settings End the saving procedure to the memories with CONTINUE Notes to Memory 1 The settings which you save as memory 1 will be the default settings for postage and type of mail endorsement Memory 1 can only be saved in the complete form postage and type of mail Memories that are already occupied can simply be overwritten with new data 88 ultimail Operator Manual 11 12 2 Display and print saved settings Oy SET UP 4 EDIT MEMORY SELECT MEMORY FOR EDITING O 1 0 370 5 1 870 W OUT TYPE OF MAIL BOUND PRINTED MATTER O ee 6 5 630 ra PARCEL POST C 3 0 370 O 4 3 800 W OUT TYPE OF MAIL Please select a function Memory 2 not occupied OOOO Call SET UP menu with the key Select EDIT MEMORY You will see current data contents of all short code memories Print list of short codes e Position an empty envelope or a card e Start the printing process with the key or Print the memory list on a label using the key only for ultimail with label dispenser The ultimail needs some time for print image creation Letter transport is not started before that The ultimail prints the memory list 11 12 3 Delete memories Seeger Oy SET UP 4 EDIT MEMORY EDIT MEMORY selected memory 3 26 700 T 0 Mail 7 O current settings 0 370 O T 0 Mail 0 W OUT TYPE OF MAIL
115. veries you should meter the empty envelope or use labels Use envelopes made of ink absorbent material with as smooth a surface as possible This gives the best printing results How to position letters at the manual positioner and work with sealer or feeder read in Chapters 5 4 1 to 5 4 3 You can select total pieces prior to metering This ultimail function will help you Ws to have the metered deliveries readily stacked by numbers for the dispatch Read Chapter 7 3 on page 42 5 4 1 ultimail with manual positioner When the display shows the home menu and the ultimail is in METERING mode indication in the status line you can position and meter letters e Place the letter on the letter receiving tray so that the side to be printed is face up address window is visible the upper edge is flush to the letter guide face e Push the envelope in until the letter sensor recognizes the envelope and starts letter transport The ultimail feeds the envelope prints and places the metered envelope in the catch tray Letter guide face SrA You can also start letter transport with the 1p key 5 4 2 ultimail 60 with sealer Metering 29 When the display shows the home menu and the ultimail is in METERING mode indication in the status line you can posi tion and meter letters e Place the letter on the letter receiving tray at the sealer so that the envelope flap is face down the side to be
116. wer switch back of the machine Your slogan Logo 1 Mailed From 12345 01 15 2003 i i j F US POSTAGE 00 00 l Dr ml FIRST CLASS 031A 0123456789 Appendix Moving the ultimail to another location e Fill water tank Read Chapter 12 5 on page 111 e Switching on the ultimail metering sys tem Switch the power switch on the back of the postage meter to the I position e Wait until the display shows the home menu The ultimail is ready for opera tion We recommend the following short function test Do atrial run For instructions on the trial run read Chapter 4 3 on page 16 e Adjust the ink cartridges if the meter imprint has shifted position Read Chapter 12 3 on page 109 e Clean the print system if necessary e g gaps in the print image Read Chapter 12 4 on page 110 e Tare the scale Read Chapter 11 13 1 on page 90 139 ultimail Operator Manual Access rights Status p Without With With Mode access card UserCard MasterCard Access card Functions v OFF Assign budget for account Change logo name e e Create block UserCards Create delete accounts s Display print postage register 2 sf m Incoming mail stamp e e e Load postage 7 s y TELESET released released Metering on all e e accounts Metering only on assigned account Preset advertising ee e imprint logo for j accourt only your own Release
117. when the procedure is successfully completed 62 ultimail Operator Manual O8OO0O ASSIGN REMOVI ACCOUN E THE USER CARD 12345 SELECT ANOTHER ACCOUNT ASSIGN USER CARD CANCEL ASSIGNMENT O0O0O QO Please select a function e Remove UserCard The UserCard is valid for the assigned account To generate further UserCards or for any other settings in the account administration plug the MasterCard in again You can rewrite UserCards which are no longer needed or invalid by another account assignment Block UserCard s In the ASSIGN REMOVE USERCARD menu e Press the key next to CANCEL ASSIGNMENT The assignment account UserCard s is canceled without further prompt Confirm the final message The link has been deleted with 4 All UserCard s assigned to this account are invalid now Account administration 63 10 4 Switch on off access card required Caution Mode ACCESS CARD REQUIRED OFF This setting cancels access restrictions to accounts Every ultimail user can meter on all accounts and call all account data O SET UP 4 ACCOUNT ADMINISTRATION 4 MODE ACCESS CARD REQUIRED Possible settings and their meaning Call SET UP menu with the key Select ACCOUNT ADMINISTRATION e Press the key next to MODE ACCESS CARD REQUIRED The setting switches over between ON and OFF The displayed s
118. x Tips and tricks 147 This chapter contains supplementary information for handling the ultimail You can read here among others how to prepare the mail pieces for batch mailing and preventing jamming and double feeding by reasonable positioning Text input is described in detail by the example of entering an account name How to enter text EDIT NAME ACCOUNT 12345 SELECT ANOTHER O ACCOUNT O O CUSTOMER SERVICE 1 O cursor LEFT CURSOR RIGHT C aur CONTINUE Please enter the name using the numeric keypad Use C CE to delete Text input Cursor Quit input saved name is maintained Save new name Key assignment for text input Entering characters For name input the ultimail opens a special text input menu A cursor _ marks the position for character input e Press the numeric key for the desired character as many times in rapid suc cession as necessary to display the desired character After a short time the cursor jumps one place to the right Now you can enter the next character Characters Punctuation and special characters 1 27 amp Blanks are entered with the numeric keys to The assignment is printed to the housing beneath the key are entered with the key are inserted with the 0 key 148 ultimail Operator Manual Change correct text EDIT NAME e Use the functions CURSOR LEFT and ACCOUNT 12
119. yor e Observe limits of stack heights Markings at the letter guide face at the feeder indicate stacking height limits for letters and postcards CARDS 30 mm7 e The letter stack should have a clear ance of abt 0 08 to 0 1 2 to 3 mm between the letter guide face and the adjustable letter guide If necessary slide the letter guide to adjust the clear ance Make sure that no mail pieces can penetrate underneath the adjust able letter guide Fan the letters so that the lower letter is protruding e Align the front edges of the letters to the letter guide slope You thus achieve optimum processing speed Metering 31 Letter transport starts automatically The feeder separates the letters individually from the stack moistens the flap if seal function is switched on and transfers the letter to the postage meter The metered letter is placed in the catch tray As soon as the feeder is empty the ultimail stops ahi Detailed information on preparing letter 19 stacks for batch mailing with feeder ultimail 90 can be found on page 149 Press down moistened envelope flaps To ensure that envelopes are well sealed we recommend pressing down the envelope flaps firmly after metering 5 4 3 2 Positioning single letters Position large mail pieces max format B4 and deliveries that are not suited for stack processing individually and manually to the feeder e Place the letter on the letter receivin
120. ys and security prompts will protect you against inadvertent loading and rewriting of data Carefully read all information in the display System settings 85 11 11 4 Delete print image data You can delete print image data which are no longer required logos types of mail Therefore you gain memory space for new logos for instance Call SET UP menu with the key XS SET UP Select EDIT PRINT IMAGE SMS TEXT 4 gt DELETE EDIT PRINT IMAGE SMS TEXT 4 DELETE DELETE PRINT IMAGES e Press the key next to the print image data which you wish to delete e g LOGO DELETE LOGO DELETE TYPE OF MAIL DELETE O08 JOCO Please select a function An overview of all saved print image data appears Press the key next to the print image to be deleted If you wish to delete the data now selected Confirm the security prompt with CONTINUE The ultimail deletes the data A message will inform you about the end of the deleting process Confirm the message with CONTINUE 86 ultimail Operator Manual 11 12 Short code memories The ultimail has 6 short code memories In each of the memories you can store a postage value with a suitable type of mail endorsement You can directly call the saved settings from the home menu 11 12 1 Saving settings Oy SET UP v EDIT MEMORY EDIT MEMORY selected memory 3 26 700 T 0 Mail

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