Electronic Submission of Forms on the Internet
Contents
1. May 2012 Page 25 USER MANUAL PUBLIC VERSION FOR Using Short cut Keys THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 5 4 Uninstall an e Form e Forms will be reviewed and uploaded at regular intervals to ensure that valid and updated forms are available for use You can always download the latest version of an e Form at http www info gov hk forms Once you have installed a newer version of an e Form its older version in the e Form program repository would automatically be replaced You may also remove an e Form from the e Form program repository by choosing File gt New from the pull down menu or by clicking the button on the tool bar When the New Form dialog as shown in Figure 5 4 is displayed highlight the corresponding e Form and click the Uninstall Form button to complete the uninstall process New Form Please select the department and related form Please select department English Department Name Chinese Department Mame Education Deparment eE Electrical and Mechanical Services Department Helis Economic Services Bureau EVES E Fire Services Deparment HPE Home Affairs Deparment RRSRRE Hong Kong Observatory EWFRE 4 Then select form Form ID English Form Mame Chinese Form Mame ie 1 E E Application for Reuistratia 37 FA Sat Ho 2 ee Se ae AF eet TOE Fom2 Application for Copies of Certificate of Re SES FRANTA RENERE Form 24 Details of Branch Offices o2. 4 button on the tool bar to apply a digital signature to the form The following dialog box as shown in Figure 4 15 will be displayed Please select format of digital certificate for senine File based digital certificate Cancel Figure 4 15 Display available format of digital certificate for signing May 2012 Page 13 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 4 5 1 1 Sign with file based digital certificate 2 If you want to use file based digital certificate for digital signing of an e Form you should select File based digital certificate option in the Please select format of digital certificate for signing dialog box as shown in Figure 4 15 and click the Next button 3 The following dialog box Figure 4 16 will be shown Specify the file location of your certificate in either p 2 or pfx format Look in EJ AI ia my_certp12 Es File name Open Files of type P12 Files p12 Cancel Figure 4 16 Display a list of available digital certificates 4 Enter password of the certificate file Go to step 9 Please enter a password a cancel Figure 4 17 Display the password dialog box 4 5 1 2 Sign with digital certificate stored in Smart ID Card 5 If you want to use digital certificate stored in Smart ID Card for digital signing of an e Form please select Digital
3. http trialerl1 hongkonepost gov hkfcrl Je pt wt come Figure 4 24 Display the details of a signer certificate 4 5 4Forms that require completion signing by two or more persons Some forms may require data entry and signature from two or more persons for instance an applicant and his her parent guardian A set of signing roles is defined for each e Form as shown in Figure 4 25 For this type of forms you will be asked to select a particular signing role when you create open a form Please refer to Section 4 1 Create a blank e Form document and Section 4 2 Open an existing e Form document for details After you have selected a signing role you will only be allowed to fill in fields attach files and digitally sign items associated with your role The current signing role is displayed on the status bar at the bottom of the e Form application window May 2012 Page 18 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET elect Signing Role Please Select a Signing Role Registered Electrical Worker ERAH Registered Electrical Contractor 2EM Cancel Figure 4 25 Signing role selection dialog window To change a role while the form is opened choose Tools gt Select Signing Role on the menu bar to bring up the role selection dialog A list of signing roles will be displayed on the left panel of the dialog box By selecting a role and clicking the OK butt
4. 23 The first column shows the defined signing role s and the second column shows the signing status of the corresponding signing role May 2012 Page 16 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET Cartes Applicant FARE Valid Signature Company Chop he Elle Not Signed Figure 4 23 Display the status of available signing roles If a digital signature has been applied for a role the Certificate button will be enabled Click the button to bring up the Certificate viewer dialog box and the details of the signer certificate as shown in Figure 4 24 e g issuer version serial number etc You may click the Export button to save the certificate in cer format to verify the certificate using other tools or click the Print button to print a aaa of the certificate information for retention May 2012 Page 17 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET E Certificate Yiewer C HE U Hongkong Post CN Hongkong Post Trial e Cert Ca 1 lSSUeEr versioni 3 Serial Humber 000D 1FEF Signature Algorithrr SHAW thksAEncryption Walid From Thu Now 27 16 41 31 CsT 2003 Valid To Hon Noy 27 16 41 31 CsT 2006 Subject C HE U Hongkong Post Trial e Cert Personal OV 0000794207 E kkw lauti ted oy hk CN CHAN Tai Man CRL Distribution Point
5. Dialog 5 5 5 Attachment Envelope dialog Functions Short cut Keys Display details of the selected Attachment Envelope Close and Exit the Attachment Envelope Dialog 5 5 6 Attachment dialog Attach a file to the Attachment Envelope Remove a file from the Attachment Envelope Detach a file from the Attachment Envelope Close and Exit the Attachment Dialog 5 5 7 Role Selection dialog Functions Short cut Keys Change to the selected Signing Role Cancel and Exit the Role Selection Dialog May 2012 Page 28 USER MANUAL PUBLIC VERSION FOR Using Short cut Keys THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 5 5 8 Important Notes dialog Notify the reading of the Important Notes content Print the content of Important Notes to printer Cancel and Exit the Important Notes Dialog May 2012 Page 29
6. Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET displayed You must read all the content and click the J Read button to acknowledge the notes May 2012 Imp ortant Notes Assistance to users The e form crogranme has the following features which provide users with clear guidelines and make the process user friendly al 4 floating window will be displayed to show you all the necessary stegs to complete the e forn bj Hele function is provided to give users detailed and steo by sten guidelines and c Aute checking function is provided to check and highlight in blue any incomplete or invalid data entered Validity of the form This e form will expire after DB OT 2001 14 25 48 You Figure 4 5 Display the important notes of e Form Page 7 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 4 2 Open an existing e Form document 1 To open a completed partially filled form choose File gt Open from the menu bar or click the button on the tool bar Figure 4 6 shows the Open dialog box Select the desired form file and click the Open button to open the form Look in fa AFCOO401 efd fa AFCOO401a efd AFCOO401b efd AFCOO401c efd AFCOO401 d efd ay AFCO0401e efd gt File name Open Files of type Je Form Documents etd Cancel Figure 4 6 Display a list of existing e Form documents 2 If you
7. Please send the encrypted file s fin the folder Cleform encrypted AFCOO401 efd atc by postiin person s by E mail attmeatc gov ik to Agriculture Fisheries and Conservation Department Please also be aware ofthe file size limit around Siibi when submitting by E mail to department Figure 4 28 Message notification after the encryption and saving of e Form A copy of the non encrypted file with extension efd will also be maintained However the file efd lt department code gt is encrypted and can only be viewed by the corresponding Government bureaux departments May 2012 Page 21 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 4 8 Submit an e Form document Please make sure that you have completed the e Form document fully before submitting it to the Bureau or Department If required please attach all supporting documents and or sign the form accordingly Please refer to Section 4 4 Attach supporting documents and Section 4 5 Digitally sign an e Form document for details The completed form and all attachments may be submitted to the Bureau or Department by emailing to the email address stated in each e Form Alternatively the form may be saved onto electronic media such as floppy disk or CD ROM and submitted by post or in person to the address stated in each e Form The maximum file size of the e Form including all the attachments is ab
8. Software Foundation For details please refer to http www apache org 2 Bouncy Castle Crypto APIs by The Legion Of The Bouncy Castle For details please refer to http www bouncycastle org license html 3 JAVA by Sun Microsystems Inc For details please refer to http www java com en download license jsp The Government of the Hong Kong Special Administrative Region May 2012 Page 2 USER MANUAL PUBLIC VERSION FOR Install e Form Template THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 3 Install an e Form Template 1 Install e Form program eForm_22 exe Download the file eForm_22 exe from the website at http www digital21 gov hk eform english download html and double click it to install the e Form program 2 Install e Form templates with file extension eft e Form templates are files that represent blank forms and can be installed and run in the e Form program You can browse and download the list of available e Forms at the Government Forms Website at http www info gov hk forms gt When you have downloaded an e Form you can install the e Form by one of the following methods lt Double click the downloaded eft file in the Windows Explorer lt Highlight the downloaded eft file in the Windows Explorer and then press the Enter key gt When the form has been installed successfully a message as shown in Figure 3 1 will be displayed to allow you to launch the e Form application prog
9. Steps to complete an Submit the form on document May 2012 Page 4 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 4 1 Create a blank e Form document 1 Tocreate a new form choose File gt New from the menu bar or click the button on the tool bar 2 Figure 4 2 shows a window with two sections Please select department and Then select form The Please select department section is for selecting the department while the Then select form section contains all the installed forms of the selected department When a form is selected click the New Form button to create a new e Form document Please refer to Section 3 Install an e Form Template for details on obtaining and installing additional forms New Form Please select the department and related form Please select department English Department Name Chinese Department Mame Education Department a0 Be Economic Services Bureau EE Fire Services Deparment Mabe Home Affairs Deparment RESRRE Hong Kong Obsenatoy GFZ 4 Then select form Form ID English Form Mame Chinese Form Mame a 1 aA Application for EEL 37 FAS at Ho a Be Se oe HF eet TOA Form 2 Application for Copies of Certificate of Re SESTANTE RARR HES Form 24 Details of Branch Offices of Registered E FHS ROVE eta aE sath WR INTE Test Certific I FE HABIE oe HE Uninstall Formi Cancel Fig
10. certificate stored in a smart card e g Smart ID Card option in the following dialog box as shown in Figure 4 18 and click the Next button May 2012 Page 14 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET Please select format of d ivital certificate for signing Figure 4 18 Display available format of digital certificate 6 Insert your Smart ID card in your smart card reader and select the smart card reader from the available smart card reader list Then click Next button Please select smart card reader OMNIKEY Cardwan 2011 0 Figure 4 19 Display a list of availal le smart card reader s So aAA pmr E e a ai m Ting ol Form 7 Enter the password of the Smart Card and click OR Figure 4 20 Display the password dialog box 8 You can then select the digital certificate and click the Sign button Please select digital certificate for signing Figure 4 21 Display a list of available digital certificate s in the Smart ID card 9 When the digital certificate validation process has completed a dialog box as shown in May 2012 Page 15 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET Figure 4 22 containing details of the certificate and the signing date will be displayed Click Yes to digitally sign the form The certificate holder name and the signing
11. date will be printed in the signature field of the form depending on the form layout WE INFORMATION MESSAGE Ci INF210 ou are about to sign this torri Signing Date 0503 2004 13 36 55 Certificate Serial Number 000C 1FEF Certificate lssuer Hongkong Post Trial e Cert CA Figure 4 22 Message notification about signing an e Form 4 5 2Void Digital Signature A form cannot be modified once it has been signed If you need to modify a signed form you should void the signature and sign the form again after the amendment To void a digital signature 1 Choose Tools gt Digital Signing gt Void from the menu bar or click E button on the tool bar 2 Select the format of digital certificate when a Please select format of digital certificate for voiding the signature dialog box is displayed 3 You should select the same digital certificate that you have used to digitally signed the e Form previously A message will be displayed to indicate that the signature has been successfully voided 4 5 3Verify Digital Signature Digital signature is automatically verified against the entered data in e Form application program The signature status will be shown at the bottom right corner of the application window Alternatively you can choose Tools gt Digital Signing gt Verify from the menu bar or click the G button on the tool bar to view the signing status of all required signatures of the form as shown in Figure 4
12. TIVE REGION fae Ba Ene AGRICULTURE FISHERIES amp CONSERVA fy oS ae DEPARLAEIE Cheunea Sha Wan Government Otfices sth WE Form Assistant K ow WEWARNING MESSAGE N This i2 mandatory field ERA oy Se Application Ond1Lkions O To complete this form you have to complete all 2 pages attach file s of gt Shipping Mark SPEC digitally sign save the form 1 FA BR Particulars of Applicant Exporter send the form to another MPO Bate rea Pplication Apl AA Company Mame jitt Business A party that should continue PO processing the form OR encrypt and subnut the form to the Government ete Telephone Mo o department by post or E mail afcMafe gov hk a ABOE omo o me upon completion For details please refer to the LIT Ler I Lt a LIT Te 4 Page 1 2 Signing Role applicant PERA Status Mot Signed Figure 4 10 Error message notification after field validation Hints on the checking or required input format s for a specific field will be displayed by simply navigating the mouse pointer over the required field se i character s Rie AGES MAA BURET Hik Address Figure 4 11 Display the helpful hints of a data field May 2012 Page 10 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 4 4 Attach supporting documents Subject to individual e Form requirements file s can be attach
13. USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 4 5 Digitally sign an e Form document Some forms may require digital signing on the completed e Form document with a valid digital certificate prior to submission A valid digital certificate 1 Should be issued by a recognised Certification Authority CA 2 Should not be on the Certificate Revocation List CRL issued by the CA and 3 Should not be expired Currently there are several recognised CAs that issues digital certificates to the public For details in applying a digital certificate please visit websites of respective certification authorities listed at https secure 1 info gov hk ogcionew en regulation eto ca disclosure_records htm Note that there may be limitations on using digital certificates issued by particular certification authorities for signing some e Forms For further information please refer to the Important Note of the e Forms concerned please refer to Section 4 1 Create a blank e Form document for further information Note Please refer to Section 1 2 Systems requirements for details of digital certificates and smart card reader if any 4 5 1Sign a document digital signature 1 Before you start the signing process please make sure that you have filled in the form and attached the required file attachments Choose Tools gt Digital Signing gt Sign from the menu bar or click the
14. USER MANUAL Public Version FOR What is e Form THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 1 What is e Form Electronic Submission of Forms e Form project is a Government initiative to facilitate the public to make electronic submissions to Government and provide more public services online It enables you to fill in and submit forms to Government electronically anytime and anywhere for obtaining Government services 1 1 Benefits of using e Form The benefits of using e Form are e Efficient you can fill in and submit a Government form electronically on an anytime and anywhere basis e Secure you can encrypt the form to protect the confidentiality of the information submitted e Authentication you can use a digital certificate to sign the form e User friendly there are step by step guidelines to help you completing the form 1 2 Systems requirements The requirements for the latest version of e Form program are listed at http www digital21 gov hk eform english using e form_04 html May 2012 Page 1 USER MANUAL PUBLIC VERSION FOR Licensing Information THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 2 Licensing Information This e Form program is exclusively owned by the Government of the HKSAR The Government of the HKSAR reserves all copyrights and any other intellectual property rights of the program The following software libraries are used in the e Form program 1 XML4J version 3 1 by Apache
15. ed to the e Form document by choosing Tools gt Attachment from the menu bar or by clicking the button on the tool bar An Attachment Envelope dialog box as shown in Figure 4 12 will be displayed to indicate the required attachment type for this e Form document Shicping Mack Saimen Figure 4 12 Display the attachment envelope To view edit an attachment envelope you can select the desired envelope and click the Details button The contents in the envelope as shown in Figure 4 13 will be displayed in a separate dialog box You can also perform any of the following actions e Click Add button will bring up a file dialog box for selecting file s as attachment s e Click Remove button will remove the selected attachment file s and e Click Detach button to extract a file from the attachment envelope to a selected destination directory Please note that the file will remain untouched in the envelope after the extraction May 2012 Page 11 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET Attachment Envelope Details shipping_mark gif Figure 4 13 Display the attachment envelope details Note An Attachment Envelope with attachment file s as shown in Figure 4 14 will be displayed with an asterisk Shigging Mark Euri e E Figure 4 14 Display the attachment envelope details with attachment file s May 2012 Page 12
16. efd fa AFCO0401 d efd fay AFCO0401e efd File name AF CO0401 etd Save Files of type Je Forrn Documents efd Cancel Figure 4 27 Display a dialog box to save the e Form May 2012 Page 20 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 4 7 Encrypt an e Form document For security purpose you are highly recommended to encrypt your e Form document before submitting to the Government To save the form with encryption choose File gt Encrypt If the form has never been saved before you will be requested to save the file first You may click the OK button to save and encrypt the file or click the Cancel button if you do not want to save the file now When the form is encrypted an information message dialog box as shown in Figure 4 28 with the details of the encrypted file will be displayed The locations of the original and the encrypted file will be shown The encrypted file will be saved in the eForm encrypted folder where eForm stands for the e Form program installation directory You may submit the encrypted file via electronic mail to the email address stated in the message dialog box or submit a diskette CD ROM containing the encrypted file to the receiving Government bureaux departments by post or in person YE INFORMATION MESSAGE ee i INF190 File is encrypted The original file is stored in Cleformisavedwar COOU401 efd
17. f Registered E ERES FREA THARE Amn RZ PerocieTest Ceniicate _ ERA Blot am OS Uninstall Formi Cancel Figure 5 4 Display a list of available e Form to be uninstalled May 2012 Page 26 USER MANUAL PUBLIC VERSION FOR Using Short cut Keys THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 5 5 Using short cut keys Convention Alt F indicates that key Alt and key F should be pressed simultaneously Alt F N indicates that key Alf and key F should be pressed simultaneously and then released Afterwards press key N 5 5 1 Major functions Navigate to the Next active Field Component current focus is on Ctrl Tab Ctrl Shift Tab aeta S naa aan ao O T Navigate to the Next active Field Component within a table Tab Shift Tab eme eusssona tane nn O May 2012 Page 27 USER MANUAL PUBLIC VERSION FOR Using Short cut Keys THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 5 5 2 New Form dialog Functions Short cut Keys Create a new e Form Document Uninstall an e Form from the e Form program repository Cancel and Exit the New Form Dialog 5 5 3 Page Navigation dialog Functions Short cut Keys Navigate to the selected page of the active e Form Document Cancel and Exit the Page Navigation Dialog 5 5 4 Digital Signing Status dialog Functions Short cut Keys View the selected Digital Certificate Close and Exit the Digital Signing Status
18. ion under the Help the toolbar Properties of this form Figure 5 1 Display all details listed in Form Assistant window May 2012 Page 23 USER MANUAL PUBLIC VERSION FOR Using Short cut Keys THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 5 2 Page navigation Some e Form documents may contain multiple pages You can navigate between pages by choosing one of the following menu options under the View menu bar or by using L or i buttons on the tool bar e Previous Page Navigate to Previous Page of the e Form Document e Next Page Navigate to Next Page of the e Form Document e First Page Navigate to the First Page of the e Form Document e Last Page Navigate to the Last Page of the e Form Document e Goto page Display a Page Navigation dialog box Figure 5 2 showing a list of available pages of the e Form documents To navigate to a specific page select your desired page and click the Goto button Page Navigation Please select the target page Fage Index Description Figure 5 2 Display a list of available pages of the e Form document May 2012 Page 24 USER MANUAL PUBLIC VERSION FOR Using Short cut Keys THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 5 3 Print function A hardcopy of the e Form document can be printed for retention by choosing File gt Print from the pull down menu or by clicking the button on the tool bar HP Lasenet 4050 Series PS
19. on the role to complete the current form will be changed Figure 4 26 indicates that the changed role is shown in the status bar at the bottom of the e Form application window z Signing Fole applicant PHA Status Mot Signed Figure 4 26 Display the signing role and its status May 2012 Page 19 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 4 6 Save an e Form document You may save an e Form document to a file at any time The saved form can be opened for viewing and editing later Please refer to Section 4 2 Open an existing e Form document for details You should save the form upon completion and send it to the corresponding Government bureaux departments It is highly recommended to submit an encrypted form to the Government bureaux departments Details are covered in Section 4 7 Encrypt an e Form document and 4 8 Submit an e Form document To save a form choose File gt Save from the menu bar or click the lel button on the tool bar to display a file selection dialog box as shown in Figure 4 27 The form will be saved in the default folder unless you specify another path The default saved folder is eForm saved where eForm stands for the e Form program installation directory Click the Save button to save the form with an extension efd Look in fa AFCOO401 efd fa AFCOD401a efd fa AFCO0401b efd fa AFCO0401c
20. out 5MB if submitted by e Mail Further details can be found in each e Form The Bureaux and Departments reserve the right to reject or ask for re submission of e Forms May 2012 Page 22 USER MANUAL PUBLIC VERSION FOR Using Short cut Keys THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 5 Other Useful Features To assist you in completing an e Form document the following features are also provided in the e Form program Form assistant function Page navigation Print function Uninstall an e Form Using short cut keys 5 1 Form assistant function aE Form Assistant Form Assistant is a floating window which appears on To complete this form FEH 025 you have to fillin 2 pages This form have step guideline for you to complete an e Form document 4 pages top of your opened e Form document showing step by Such information includes number of e Form document attach files of gt Fla attach the Suppport no of pages requirements on supporting document to be PEREA attached and digital signature digitally sign save the form encrypt and submit the form To close the Form Assistant window please click Eh to the Government department by post or E mail haw lcfehd gov hk upon completion pull down menu or click button or button on For details please refer to the button To bring up the Form Assistant window again select the Form Assistant funct
21. r computer does not have the fonts required by the selected form a font selection dialog box Figure 4 7 will prompt you to select a replacement font For example most of the Chinese and bilingual forms require your computer to have Ming for ISO10646 J font in order to display the HKSCS characters on the forms correctly melect Font Please select font for displaying the form Tempus Sans ITC Times New Homan Unicode Chinese Font cancel Figure 4 7 Font selection dialog box 3 If the form requires more than one person to sign e g applicant parent or guardian of May 2012 Page 8 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET the applicant or other counter signing party a signing role selection dialog box as shown in Figure 4 8 will be displayed Please select the appropriate role and click the OK button before completing the form elect signe Role Please Select a Signing Role Registered Electrical Worker EMA E Registered Electrical Contractor 2 Cancel Figure 4 8 Signing role selection dialog box 4 If the form has not been saved with the selected signing role the Important Notes dialog box Figure 4 9 will be displayed You must read all the content and click the Read button to acknowledge the notes Important Notes Assistance to users The e form grogranme has the following features which provide users with clear g
22. ram 1 e to start filling data into the installed form INFORMATION MESSAGE E J INF801 Form module installed Would you like to start the application Figure 3 1 Message notification after e Form template installation May 2012 Page 3 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 4 Complete an e Form Document Once the e Form program is installed you can prepare an e Form document with the following common procedures Create a blank e Form document or Open an existing e Form document Open a saved Create a new form or form Edit an e Form document the form can be re opened for editing after saving n Attach supporting documents if required Fill in details Digitally sign an e Form document if Digitally sign an e Form Attach file s documentrequired if required Save an e Form document Encrypt an e Form document Digitally sign the form if required Submit an e Form document o ee 1 A graphical depiction of the v v steps to complete e Form Digitally sign the form Digitally sign the form using file based digital certificate af required ns using digital certificate stored in Smart ID Card if required document is shown in Figure 4 1 y Save the form Encrypt the form Figure 4 1 i
23. uidelines and make the process user friendly al A floating window will be displayed to show you all the necessary steps to complete the e form oJ Helge function is provided to give users detailed and sten by sten guidelines and cl Auto checking function is provided to check and highlight in blue any incomplete or invalid data entered Validity of the form This e form will expire after OB fO7T 2001 14 25 48 You Figure 4 9 Display the important notes of e Form May 2012 Page 9 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET 4 3 Edit an e Form document Start filling in an e Form document by navigating the cursor to the input fields on the layout The layout of an e Form is designed to be similar to the corresponding paper document You can simply type the data into the input fields Items marked with asterisks beside the labels are mandatory The e Form program has a built in auto checking function that will display an error message for any incomplete or invalid data entered into the e Form In addition the file s with invalid data will be highlighted in gray An error message dialog box as shown in Figure 4 10 for any incomplete or invalid data entered into the e Form WE Electronic Forms AFCOO401 File View Tools Help Cy co ed Se Gp ole 0 Ga g aja E ee plir EY ee ee THE GOVERNMENT OF THE HONG KONG fy BEG okt te Se ADMINISTRA
24. ure 4 2 Display a list of available blank e Form 3 If the e Form program detects that your computer does not have the fonts required by the selected form a font selection dialog box as shown in Figure 4 3 will be displayed for you to select a replacing font For example most of the Chinese and bilingual forms require your computer to have Ming for ISO10646 J font in order to display the Hong Kong Supplementary Character Set HKSCS characters on the forms correctly May 2012 Page 5 USER MANUAL PUBLIC VERSION FOR Complete e Form Document THE ELECTRONIC SUBMISSION OF FORMS ON THE INTERNET select Font Please select font for displaying the form Tempus sans ITC Times New Roman Unicode Chinese Font Verdana Webdings wWestminster Van Qj qin gs Figure 4 3 Font selection dialog window 4 Ifthe form requires more than one person to sign e g applicant parent or guardian of the applicant or other countersigning party a signing role selection dialog box as shown in Figure 4 4 will be displayed Please select the appropriate role and click the OK button before completing the form elect signing Role Please Select a Signing Role Registered Electrical Worker ERAH Registered Electrical Contractor z ff Cancel Figure 4 4 Signing role selection dialog box 5 Before creating an e Form document the Important Notes dialog box will be May 2012 Page 6 USER MANUAL PUBLIC VERSION FOR Complete e
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