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USER`S GUIDE - CNET Content Solutions

1. 6 5 Fax Forwarding ke Fax Storage Paging 5 while scanning a fax 5 Clean Rereeerere eee eerereeeeeeeey print head Scanner Connecting external TAD external telephone Consumable Items 00 0 ii Control panel overview 1 4 1 5 Copy multiple operations reduce enlarge Resolution single sort specifications Cordless phone l 1 index Cover Page issseeeeeereeceee 6 6 6 8 Credit card numbers 7 6 Custom telephone features reret gbabicctassibissistuly 1 13 12 7 Date and Time Delayed Fax Dialing A PAUSE a didchisiwitruanataies 7 7 access codes and credit card MUMbEMS isindara automatic fax redial Groups Broadcasting setting up manual Quick Dial numbers Distinctive Ring eeeeeee Easy Receive cceeee 5 3 ECM Error Correction Mode Error messages on Extension telephones UCI ae i idani 5 5 External telephone 1 8 Fax codes changing Fax Receive Code od Remote Access Code 8 3 Telephone Answer Code 5 5 Fax Forwarding Roos Backup Print changing remotely programming a number 8 1 Fax Journal Fax Receive Code a Fax Storage iiis iar printing from memory Pe TUINING ON 000 eeeee eee etteeee eee Fax stand alone TOCEIVING eee eee eens 5 1 at end of conversatio
2. CW you need to call Customer Service N Please complete the following information for future reference Model Number FAX 575 Serial Number Date of Purchase Place of Purchase The serial number is on the back of the unit Retain this User s Guide with your sales receipt as a permanent record of your purchase in the event of theft fire or Sy service E Register your product on line at http www brother com registration By registering your product with Brother you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your product should you lose your receipt lH may support an insurance claim by you in the event of product loss covered by insurance and will help us notify you of enhancements to your product and special offers The most convenient and efficient way to register your new product is on line at http Awww brother com registration 1996 2004 Brother Industries Ltd Brother numbers IMPORTANT For technical help you must call the country where you bought the fax machine Calls must be made from within that country Register your product USA only By registering your product with Brother International Corporation you will be recorded as the original owner of the product Your registration with Brother E may serve as confirmation of the purchase date of your produ
3. After each setting is accepted the C aoee LCD will ask if you want to enter more settings 1 YES 2 NO Press 1 to select more settings The LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and go to the next step Setup Send 6 3 Contrast If your document is very light or very dark you may want to set the contrast Use LIGHT to make the document darker Use DARK to make the document lighter 1 Insert the document face down in the ADF 2 Press Menu Set 3 3 3 Press Aor W to select AUTO LIGHT or DARK Press Menu Set 4 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND QIHER SETTINGS menu Press 2 if you have finished choosing settings for this page and then go to Step 5 5 Enter a fax number 6 Press Fax Start to send the fax The fax machine starts scanning the first page Fax resolution When you have an document in the ADF you can use the Resolution key to change the setting temporarily for this fax only Press Resolution repeatedly until the LCD shows the setting you want STANDARD Suitable for most typed documents FINE Good for small print and transmits a little slower than Standard resolution S FINE Good for small print or artwork and transmits slower than Fine resolution PHOTO Use when the document has varying shades of gray or is
4. How can you avoid possible problems A very good way to avoid problems like the one mentioned is to get a second phone number on your present phone line Many people with Voice Mail choose this service which is called Distinctive Ring and they are very satisfied with it See Distinctive Ring on page 5 8 Another way to avoid possible problems is to replace your Voice Mail with an answering machine Your fax machine is designed to work with an answering machine or TAD telephone answering device See Connecting an external telephone answering device TAD on page 1 8 1 6 Introduction Fax tones and handshake When someone is sending a fax the fax machine sends fax calling tones CNG tones These are quiet intermittent beeps every 4 seconds You ll hear them after you dial and press Fax Start and they will continue for about 60 seconds after dialing During that time the sending machine must begin the handshake with the receiving machine Each time you use automatic procedures to send a fax you are sending CNG tones over the phone line You ll soon learn to listen for these quiet beeps each time you answer a phone on your fax line so you will know if you are receiving a fax message The receiving fax responds with fax receiving tones which are loud chirping sounds A receiving fax chirps for about 40 seconds over the phone line and the LCD shows RECEIVE If the fax machine is set to the FAX ONLY mode it w
5. If the product does not operate normally when the operating instructions are followed Adjust only those controls that are covered by the operating instructions Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation E f the product has been dropped or the cabinet has been damaged E If the product exhibits a distinct change in performance indicating a need for service 17 To protect your product against power surges we recommend the use of a power protection device Surge Protector Trademarks The Brother logo is a registered trademark of Brother Industries Ltd Brother is a registered trademark of Brother Industries Ltd 2004 Brother Industries Ltd All rights reserved All other brand and product names mentioned in this manual are registered trademarks of their respective companies Shipment of the fax machine If for any reason you must ship your fax machine carefully package the fax machine to avoid any damage during transit We recommend that you save and use the original packaging The fax machine should also be adequately insured with the carrier Important information 11 5 1 2 Troubleshooting and routine maintenance Troubleshooting IMPORTANT For technical help you must call the country where you bought the fax machine Calls must be made from within that country Error
6. Unplug this product from the AC power outlet before cleaning To clean the inside of the machine use a dry lint free cloth however do not use liquid or aerosol cleaners Do not use this product near water Do not place this product on an unstable cart stand or table The product may fall causing serious damage to the product Slots and openings in the cabinet and the back or bottom are provided for ventilation to ensure reliable operation of the product and to protect it from overheating these openings must not be blocked or covered The openings should never be blocked by placing the product on a bed sofa rug or other similar surface This product should never be placed near or over a radiator or heater This product should never be placed in a built in installation unless proper ventilation is provided This product should be operated from the type of power source indicated on the label If you are not sure of the type of power available call your dealer or local power company This product is equipped with a 3 wire grounded type plug a plug having a third grounded pin This plug will only fit into a grounded type power outlet This is a safety feature If you are unable to insert the plug into the outlet call your electrician to replace your obsolete outlet Do not defeat the purpose of the grounded type plug Do not allow anything to rest on the power cord Do not place this product where people can walk on the cord If an
7. When you use this feature you don t have to press Fax Start or the Fax Receive Code 5 1 when you answer a fax call and hear calling beeps Just hold the handset and wait a few seconds Selecting ON allows the fax machine to receive fax calls automatically even if you lift the machine s handset or the handset of an extension or external phone When you see RECEIVE on the LCD or when you hear chirps through the handset of an extension phone connected to another wall jack just replace the handset and the fax machine will do the rest SEMI lets the fax machine receive the fax only if you ve answered it at the fax machine ae If you have set this feature to EASY RECEIVE ON but your machine does not automatically connect a fax call when you lift an external or extension phone handset press the Fax Receive Code 5 1 At the machine lift the handset and then press Fax Start E If you send faxes from a computer on the same phone line and the machine intercepts them set this feature to EASY RECEIVE OFF E Selecting EASY RECEIVE OFF means you ll have to activate the machine yourself by pressing Fax Start OR Press 5 1 on the external or extension phone if you are not at your machine 1 Press Menu Set 2 3 2 Use Aor to select ON SEMI or OFF Press Menu Set 3 Press Stop Exit 5 3 Setup Receive Printing a reduced incoming fax Auto Reduction If you choose AUTO the fax machine automatically reduces a
8. ber PIN This activates your pager so you will know that you have a fax message in the memory 1 2 3 6 e Press Menu Set 8 1 Press A or to select PAGING Enter your pager phone number followed by up to 20 digits Press Menu Set Do not include the area code if it is the same as that of your fax machine For example press 18005551234 If your pager needs a PIN enter the PIN press press Redial Pause enter your fax number followed by Press Menu Set For example press 123 45 Redial Pause 18005551 212 OR If you do not need a PIN press Redial Pause enter your fax number followed by Press Menu Set For example press Redial Pause 1800555121 2 Press Stop Exit You cannot change a Paging number or PIN remotely If you have set Paging a backup copy will automatically be printed at the fax machine 8 2 Remote Fax Options Setting Fax Storage If you select Fax Storage your fax machine stores the received fax in the memory You will be able to retrieve fax messages from another location using the Remote Retrieval commands 1 Press Menu Set 8 1 2 Press A or V to select FAX STORAGE Press Menu Set 3 Press Stop Exit If you have set Fax Storage a backup copy will automatically amp be printed at the fax machine Turning off Remote Fax Options If you set the FWD PAGE STORE to OFF and there are faxes in your fax machine s memory the
9. or taped Do not use cardboard newspaper or fabric The ADF can hold up to 10 pages feeding each one amp individually through the fax machine Use standard 17 Ib 24 Ib 64 g m 90 g m paper when using the ADF if you are using heavier paper feed each sheet individually to prevent paper jams 6 2 Setup Send Manual transmission Manual transmission lets you hear the dialing ringing and fax receiving tones while sending a fax 1 Insert the document face down in the ADF 2 Pick up the handset and listen for a dial tone OR Press Hook listen for a dial tone 3 Enter the fax number you want to call You can enter the digits using the dial pad or you can enter a One Touch or Speed Dial number or you can call using Search Speed Dial See How to dial on page 6 1 4 When you hear the fax tone press Fax Start 5 If you picked up the handset hang up Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up 1 Ask the other party to wait for fax tones beeps and then to press Start before hanging up 2 Insert the document face down in the ADF Press Fax Start Mikes 3 Replace the handset Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings such as contrast resolution overseas mode delayed fax timer polling transmission or memory transmission
10. to exit Main Menu Menu Selections Options Descriptions Page 8 REMOTE FAX OPT 1 FWD PAGE STORE OFF FAX FORWARD PAGING FAX STORAGE Sets the fax machine to forward fax messages to call your pager or to store incoming faxes in the memory so you can retrieve them while you are away from your fax machine 8 1 N REMOTE ACCESS You must set your own code for Remote Retrieval 8 3 w PRINT FAX Print incoming faxes stored in the memory 0 MISCELLANEOUS H COMPATIBILITY NORMAL BASIC If interference on your phone line interrupts your faxes try the BASIC setting N DISTINCTIVE ON SET Use with phone company Distinctive Ring service to register the ring pattern with the fax machine 5 8 3 CALL WAITING ID ON OFF Lets you use the telephone company s Call Waiting Caller ID subscriber service 5 13 4 CALLER ID US only Uses the telephone company s Distinctive Ring subscriber service to display the caller s name or number on the fax machine as it rings em factory setting option is shown in bold On Screen Programming 3 6 A initial Setup Getting started Setting the Date and Time When the fax machine is not in use it will display the date and time If you set up the Station ID the date and time displayed by your fax machine will be printed on every fax you send If there
11. to search See Storing One Touch Dial numbers on page 7 1 and Storing Speed Dial numbers on page 7 2 To search alphabetically you can use the dial pad to enter the E irst letter of the name you are looking for A gt Search Speed Dial To search numerically To search alphabetically Setup Send 6 1 Fax Redial If you are sending a fax manually and the line is busy press Redial Pause and then press Fax Start to try again If you want to make a second call to the last number dialed you can save time by pressing Redial Pause and Fax Start Redial Pause only works if you dialed from the control panel If you are sending a fax automatically and the line is busy the fax machine will automatically redial one time after five minutes How to fax Automatic transmission This is the easiest way to send a fax Documents must be between 5 8 and 8 5 inches 150 and 600 mm long and between 5 9 and 23 7 inches 148 and 210 mm wide IMPORTANT Do not pick up the handset or press Hook 7 Insert the document face down top edge first in the Automatic Document Feeder ADF 2 Adjust the paper guides to fit the width of your document Paper Guides 3 Enter the fax number using One Touch Speed Dial Search or the dial pad See One Touch dialing on page 6 1 Speed Dialing on page 6 1 and Search on page 6 1 4 Press Fax Start Do not use paper that is curled wrinkled folded ripped stapled paper clipped pasted
12. Connecting an external telephone You can connect a separate telephone or telephone answering device directly to your fax machine as shown in the diagram below Connect the telephone s line cord to the jack labeled EXT in the side of the fax machine gt Extension Telephone External Telephone Whenever this phone or TAD is in use the LCD shows EXT TEL IN USE and if the fax handset is lifted an alarm sounds To disconnect the call on the external phone and switch to the fax lift the handset and press Hook Connecting an external telephone answering device TAD Sequence You may choose to connect an answering device However when you have an external TAD on the same telephone line as the fax machine the TAD answers all calls and the fax machine listens for fax calling CNG tones If it hears them the fax machine takes over the call and receives the fax If it doesn t hear CNG tones the fax machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message The TAD must answer within four rings the recommended setting is two rings The fax machine cannot hear CNG tones until the TAD has answered the call and with four rings there are only 8 to 10 seconds of CNG tones left for the fax handshake Make sure you carefully follow the instructions in this manual for recording your outgoing message We do not recommend using the tol
13. LCD will give you two options E f you press 1 all unprinted faxes will be printed and erased before the setting turns off If a backup copy has already been printed it will not be printed again E Ifyou press 2 the memory will not be erased and the setting will be unchanged Setting your remote access code The remote access code lets you access the Remote Retrieval features when you are away from the fax machine Before you use the remote access and retrieval features you have to set up your own code The default code is inactive code 1 Press Menu Set 8 2 2 Entera three digit code using numbers 0 9 Press Menu Set The cannot be changed We not use the same code which is set in your Fax Receive Code 51 or Telephone Answer Code 51 See Operation from extension telephones on page 5 5 3 Press Stop Exit ane can change your code at any time by entering a new one If you want to make your code inactive press Stop Exit in Step 2 to restore the inactive setting Remote Fax Options 8 3 Remote Retrieval You can call your fax machine from any touch tone telephone or fax machine then use the Remote Access Code and remote commands to retrieve fax messages Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times Using your remote access code 1 2 Dial the fax number from a telephone or another fax machine using touch tone When the fax
14. MEMORY NEAR FULL The fax machine is almost Clear the faxes and CLEAR MEMORY out of memory scheduled jobs from the memory OR Print the faxes that are in the memory See Printing a fax from the memory on page 5 6 12 1 Troubleshooting and routine maintenance ERROR MESSAGES ERROR MESSAGE CAUSE ACTION NOT REGISTERED You tried to access a One Touch or Speed Dial number that is not programmed Set up the One Touch or Speed Dial number See Storing One Touch Dial numbers on page 7 1 and Storing Speed Dial numbers on page 7 2 OUT OF MEMORY CLEAR MEMORY The data is too large for the fax machine s memory Fax sending or copy operation in process Press Stop Exit and wait until the other operations in progress finish and then try again OR Clear the faxes and schedule jobs in the memory To gain extra memory you can turn off Fax Storage Setting Fax Storage on page 8 3 OR Print the faxes that are in the memory Printing a fax from the memory on page 5 6 PAPER JAM PLS OPEN COVER REMOVE JAM The paper is jammed in the fax machine See Paper Jam on page 12 5 PHONE LINE BUSY The number you dialed does not answer or is busy Verify the number and try again POLLING FAILED You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup PRINTHEAD OVERHE
15. Press 1 if you want to choose more settings The display Oe eee returns to the SETUP SEND menu OR Press 2 to exit 6 6 Setup Send Cover page for next fax only This feature does not work unless you have set up the Station ID See Setting the Station ID on page 4 2 If you only want to send a cover page with a particular fax this cover page will include the number of pages in your document Insert the document face down in the ADF Press Menu Set 3 1 When the LCD shows NEXT FAX ONLY press Menu Set Press A or W to select NEXT FAX ON Or NEXT FAX OFF and press Menu Set Press A or to select one of the standard or your own comments Press Menu Set Enter two digits to show the number of pages you are sending Enter 00 to leave the number of pages blank If you have made a mistake press lt to back up and re enter the number of pages Press Menu Set Press 1 if you want to choose more settings The LCD returns to the SETUP SEND menu OR Press 2 if you have finished choosing settings 10 Enter the fax number you are calling and then press Fax Start Send a cover page for all faxes Make sure you have set up the Station ID before continuing This feature does not work without the Station ID See Setting the Station ID on page 4 2 You can set your machine to send a cover page whenever you send a fax The number of pages in your fax is not included when you use this setting 1 Pres
16. Time OR ZS E SN Bs Ve QP o f f Sto to select to select to accept exit Main Menu A care Menu Selections Options Descriptions Page 7 DELAYED Set the time of day in 24 6 10 FAX hour format that the delayed faxes will be B sent Ho uL 8 POLLED TX ON Set up your fax machine 6 11 aS OFF with a document to be B S retrieved by another fax Bo machine 2 9 MEMORY TX NEXT FAX ONLY You can send faxes from 6 12 ON memory OFF a Cancel a delayed fax or 6 5 5 polling job 4 l Z 4 U wv E Send a fax now even if 6 13 p you have your fax a machine set to send a fax later or if you have it set te for Polling wn e 1 ONE TOUCH Stores One Touch Dial 7 1 gq DIAL numbers so you can dial a by pressing one key 5 2 SPEED DIAL Stores Speed Dial 7 2 H numbers so you can dial a by pressing only a few H keys m 3 SETUP Sets up a Group number 7 4 be GROUPS for Broadcasting a 1 TRANSMISSION ON Initial setup for 9 1 Es OFF Transmission Verification Q 2 gOURNAL EVERY 30 FAXES seal and Fax Joumal g7 ig PERIOD EVERY 6 HouRS PS O0 a EVERY 12 HOURS 5 EVERY 24 HOURS EB EVERY 2 DAYS a EVERY 7 DAYS a OFF erm factory setting option is shown in bold 3 5 On Screen Programming 950 Z0 ee Press the Menu numbers ex Press 1 1 for Date Time OR to select to select to accept Stop Exit
17. adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RU14 jack Lines 1 and 2 If the fax machine is on Line 1 plug the fax machine into L1 of the triplex adapter If the fax machine is on Line 2 plug it into L2 of the triple adapter Triplex Adapter RUA ee ied TTTT e L1 L2 L1 L2 c Cc al RAR eee RJ14 i SEES Cy BUS Hote Fe las ata ge sere Introduction 1 11 Installing fax machine external two line TAD and two line telephone When you are installing an external two line telephone answering device TAD and a two line telephone the fax machine must be isolated on one line at both the wall jack and at the TAD The most common connection is to put the fax machine on Line 2 which is explained in the following steps The back of the two line TAD must have two telephone jacks one labeled L1 or L1 L2 and the other labeled L2 You will need at least three telephone line cords the one that came with the fax machine and two for your external two line TAD You will need a fourth line cord if you add a two line telephone 7 Place the two line TAD and the two line telephone next to the fax machine 2 Plug one end of the telephone line cord for the fax machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack on the back side of the fax machine 3 Plug one end of the first telephone
18. automatically your machine external answers every call The TAD setting works only with an answering Voice messages external answering machine Ring device are stored on the Delay and F T Ring Time do not external TAD Fax work in this setting messages are printed MANUAL You control the Use this mode if you do not receive manual phone line and many fax messages with Distinctive receive must answer every Ring or if you are using a computer call yourself on the same line If you answer and hear fax tones wait until the machine takes over the call then hang up See Easy Receive on page 5 3 In FAX TEL mode you must set the RING DELAY and F T RING TIME If you have extension phones on the line keep the RING DELAY set to 4 rings 5 1 Setup Receive Current Receive Mode MAN MANUAL F T FAX TEL TAD ANSWER MACH To select or change your Receive Mode 1 Press Receive Mode The LCD shows your current selection FAX ONLY FAX TEL TAD ANSWER MACH 2 Continue to press Receive MANUAL Mode until your new selection appears After 2 seconds the screen returns to the date and time display along with your new Receive Mode setting If you are changing the Receive Mode while in another operation the screen returns to the current operation display Setting the Ring Delay The Ring Delay sets the number of times the fax machine rings before it answers in FAX ONLY or FAX TEL mode If you have
19. be deemed abuse and all repairs thereafter shall be the sole liability of the end user purchaser In order to obtain warranty service the MFC Facsimile machine must be delivered or shipped freight prepaid by the end user purchaser to a Brother Authorized Service Center together with your Proof of Purchase in the form of a Sales Receipt For laser products Failure to remove the Toner Cartridge and Toner Drum Unit on applicable models during shipping will cause severe damage to the MFC Facsimile and will VOID the Warranty Refer to your Users Guide for proper packaging For ink jet products Do not remove the ink cartridges during shipping Damage to your print head resulting from packing without the ink cartridges will VOID your warranty Refer to your User s Guide for proper packaging BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING WITHOUT LIMITATION ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED No oral or written information advice or representation provided by Brother its Authorized Service Centers Distributors Dealers Agents or employees shall create another warranty or modify this warranty This warranty states Brother s entire liability and your exclusive remedy against Brother for any failure of the MFC Facsimile machine to operate properly Neither Brother nor anyone else invo
20. can store fax or phone numbers for automatic dialing See One Touch dialing on page 7 5 One Touch keys are located on the right side of the control panel 1 Press Menu Set 6 1 2 Press the One Touch key where you want to store a number 3 Enter the number up to 20 digits Press Menu Set To enter a pause in the dialing sequence press Redial Pause See Pause on page 7 7 4 Use the dial pad to enter the name up to 15 characters Press Menu Set You can use the chart to help you enter letters See Entering text on page 4 2 OR Press Menu Set to store the number without a name 5 Press A or Y to select the type of number and press Menu Set FAX a fax only number TEL a telephone voice number FAX TEL both a fax and telephone voice number CHAIN a number usually an access code for chain dialing Selecting CHAIN tells the fax machine that the complete number has not yet been entered 6 Return to Step 2 to store another One Touch number OR Press Stop Exit to exit 7 1 gt Quick Dial numbers and dialing options Storing Speed Dial numbers You can store Speed Dial numbers so that when you dial you will only have to press a few keys Search Speed Dial the two digit number and Fax Start The fax machine can store 100 Speed Dial numbers 1 Press Menu Set 6 2 2 Use the dial pad to entera two digit Speed Dial number p Geer For example press 0 5 Press Menu Set 3 Enter th
21. faxes are present you can transfer them to another fax machine Go to Step 3 Transfer faxes to another fax machine 3 Enter the fax number to which faxes will be forwarded 4 Press Fax Start 5 After the faxes are transferred disconnect the fax machine from the power source for several minutes and then reconnect it Transfer Journal report to another fax machine You can transfer the Fax Journal report to another fax machine 1 Press Menu Set 0 0 2 2 Enter the fax number to which faxes will be forwarded 3 Press Fax Start pr If you have not set up your Station ID you cannot enter fax transfer mode If the error message still continues call Brother Customer Service In USA 1 800 284 4329 In Canada 1 877 BROTHER 12 3 Troubleshooting and routine maintenance Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line we recommend that you try setting the compatibility to BASIC 1 Press Menu Set 0 1 2 Press A or W to select BASIC or NORMAL Press Menu Set 3 Press Stop Exit Document Jam or Paper Jam Document Jam The documents were not inserted or fed properly or were too long 1 Remove any paper from ADF that is not jammed 2 Open the top cover by lifting the lever on the right side of the top cover Document is jammed 4 Close the top cover Press down on both sides of the top cover unt
22. instructions may cause harmful interference to radio communications However there is no guarantee that interference will not occur in a particular installation If this equipment does cause harmful interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following measures E Reorient or relocate the receiving antenna E Increase the separation between the equipment and receiver E Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Call the dealer or an experienced radio TV technician for help Important Changes or modifications not expressly approved by Brother Industries Ltd could void the user s authority to operate the equipment Industry Canada Compliance Statement Canada only This Class B digital apparatus complies with Canadian ICES 003 Cet appareil num ique de la classe B est conforme la norme NMB 003 du Canada International ENERGY STAR Compliance Statement As an ENERGY STAR Partner Brother Industries Ltd has determined that product meets the ENERGY STAR guidelines for energy efficiency muti Important information 11 3 Important safety instructions WOM an 10 11 12 13 14 15 11 Read all of these instructions Save them for later reference Follow all warnings and instructions marked on the product
23. is a power failure you may have to reset the date and time 1 Press Menu Set 1 1 2 Enter the last two digits of the year Press Menu Set 3 Enter two digits for the month Press Menu Set For example enter 09 for September or 10 for October 4 Enter two digits for the day Press Menu Set For example enter 06 5 Enter the time in 24 Hour format Press Menu Set For example enter 15 25 for 3 25 P M 6 Press Stop Exit The LCD now shows the date and time whenever the fax machine is in Standby mode Turning on Automatic Daylight Savings Time You can set the fax machine to change automatically for Daylight Savings Time It will reset itself forward one hour in the Spring and backward one hour in the Fall Make sure you have set the correct day and time in the DATE TIME setting The default setting is OFF 1 Press Menu Set 1 5 2 Press A or to select oN or OFF Press Menu Set 3 Press Stop Exit 4 1 Initial Setup Setting the Station ID You should store your name or company name and fax number so they print on all fax pages that you send The telephone number will appear only on cover pages and call back messages 1 Press Menu Set 1 2 2 Enter your fax number up to 20 digits Press Menu Set You must enter a fax number to continue up to 20 digits If you do not enter a fax number you cannot enter any more information You can not enter a hyphen 3 Enter your telephone number up to 2
24. line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1 or L1 L2 jack of the two line TAD 4 Plug one end of the second telephone line cord for your TAD into the L2 jack of the two line TAD Plug the other end into the EXT jack on the left side of the fax machine Triplex Adapter Two Line Phone L1 L2 L1 L2 L1 L2 ee ES ah L1 L2 Ext Line External Two Line TAD Fax Machine You can keep two line telephones on other wall outlets as always There are two ways to add a two line telephone to the fax machine s wall outlet You can plug the telephone line cord from the two line telephone into the L1 L2 jack of the triplex adapter Or you can plug the two line telephone into the TEL jack of the two line TAD 1 12 Introduction Multi Line connections PBX Most offices use a central telephone system While it is often relatively simple to connect the fax machine to a key system ora PBX Private Branch Exchange we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you It is advisable to have a separate line for the fax machine If the fax machine is to be connected to a multi line system ask your installer to connect the unit to the last line on the system This prevents the unit from being activated each time a telephone call i
25. line cord from your external TAD into the back side of the fax machine in the jack labeled EXT Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its telephone set jack 3 Set your external TAD to four rings or less The fax machine s Ring Delay setting does not apply 4 Record the outgoing message on your external TAD 5 Set the TAD to answer calls 6 Set the Receive Mode to TAD ANSWER MACH See Choosing the Receive Mode on page 5 1 Recording outgoing message OGM on an external TAD Timing is important in recording this message The message sets up the ways to handle both manual and automatic fax reception 1 2 3 Record 5 seconds of silence at the beginning of your message This allows the fax machine time to listen for the fax CNG tones of automatic transmissions before they stop Limit your speaking to 20 seconds End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the beep leave a message or send a fax by pressing 51 and Start 1 10 Introduction We recommend beginning your OGM with an initial 5 second silence because the fax machine cannot hear fax tones over a resonant or loud voice You may try omitting this pause but if the fax machine has trouble receiving then you must re record the OGM to include it Special line considerations Roll Over phone lines A roll over phone system is a group o
26. messages As with any sophisticated office product errors may occur If this happens your fax machine identifies the problem and displays an error message The most common error messages are shown below You can correct most problems by yourself If you need more help call the Brother fax back system USA only In USA only 1 800 521 2846 ERROR MESSAGES ERROR CAUSE ACTION MESSAGE CHECK PAPER The fax machine is out of Refill the paper or remove RELOAD PAPER paper or paper is not the paper and load it again If PRESS STOP KEY properly loaded in the this error appears while paper tray receiving a fax load paper to restart printing If you were copying or printing reports load paper and try again See How to load paper on page 2 2 The paperis jammedin See Paper Jam on page the fax machine 12 5 COVER IS OPEN The cover is not closed Close the cover CLOSE COVER completely DOCUMENT JAM The documents were not Insert the document again REMOVE JAM inserted or fed properly or press stop Key Were too long See Document Jam on page 12 4 The document is jammed See Document Jamon page in the fax machine 12 4 DR MODE IN USE The fax machine is set to Set Distinctive Ring to off Distinctive Ring mode You can not change the Receive Mode from Manual to another mode LINE DISCONNECT The other person or other Try to send again person s fax machine stopped the call
27. shows NOT REGISTERED when you press the E One Touch key a number has not been stored for it If you are sending a fax press Fax Start after pressing the One Touch key If you picked up the handset or pressed Hook press Fax Start when the receiving fax machine answers with fax tones 7 5 Quick Dial numbers and dialing options Speed Dialing 1 Pick up the handset OR Press Hook 2 When you hear a dial tone press Search Speed Dial press and then press the two digit Speed Dial number 3 if you pressed Hook to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pick up the handset 4 To hang up a voice call replace the handset E f the LCD shows NOT REGISTERED when you press the 4 Speed Dial 2 digit number a number has not been stored for it E f you are sending a fax press Fax Start after entering the Speed Dial number If you picked up the handset or pressed Hook press Fax Start when the receiving fax machine answers with fax tones Access codes and credit card numbers Sometimes you may want to choose from several long distance carriers when you make a call Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes or long distance carriers and credit card numbers as One Touch and Speed Dial numbers You can store these long dialing sequences by dividi
28. telephone line here LINE Introduction 1 3 Control panel overview FAX 575 Stop Exit S D oO Fax Start r 0060 000 LCD Liquid Crystal Display Displays messages on the screen to help you set up and use your fax machine Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the fax machine The key lets you temporarily switch the dialing type during a telephone call from PULSE to TONE Canada Only Hook Lets you dial telephone and fax numbers without lifting the handset Hold Caller ID Lets you place calls on hold Also lets you view or print the Caller ID list Redial Pause Redials the last number you called It also inserts a pause in Quick Dial numbers Search Speed Dial Lets you look up numbers stored in the dialing memory and lets you dial stored numbers by pressing and a two digit number Receive Mode Use to select how your fax machine will handle incoming calls Resolution Adjusts the resolution when you send a fax or make a copy Stop Exit Stops a fax cancels an operation or exits from the menu Fax Start Starts an operation such as sending a fax Copy Reports With document in the ADF Makes a copy Without document in the ADF Lets you access the Reports menu 1 4 Introduction One Touch Keys These keys give you instant access to prev
29. to begin dialing 5 To hang up replace the handset Pause Press Redial Pause to insert a 3 5 second pause between numbers If you are dialing overseas you can press Redial Pause as many times as needed to increase the length of the pause Hold 1 Press Hold Caller ID to put a call on Hold 2 Youcan replace the handset without disconnecting the call 3 Pick up the fax machine s handset to release the call from Hold Picking up an extension handset will not release the call from Hold Redial Telephone If you are calling someone and the line is busy you can retry the number by pressing Redial Pause 1 Pick up the handset 2 Press Redial Pause 3 To hang up replace the handset Redial Fax If you re sending a fax manually and the line is busy press Redial Pause to try again Any time you want to make a second call to the last number dialed press Redial Pause to save time If you re sending a fax automatically and the line is busy the fax machine will automatically redial one time at five minutes intervals after the transmission Tone or Pulse Canada only If you have a Pulse dialing service but need to send Tone signals for example for telephone banking follow the instructions below If you have Touch Tone service you will not need this feature to send tone signals 1 Pick up the handset 2 Press Any digits dialed after this will send tone signals 3 When you hang up the fax machine will retu
30. white spool into the cutouts of the cardboard core Troubleshooting and routine maintenance 12 10 7 Turn the left blue gear to tighten the ribbon as shown in the illustration 8 Turn the cartridge over and re install it in your fax machine Insert the recessed A first and place the cartridge into its four holders 12 11 Troubleshooting and routine maintenance G Glossary ADF automatic document feeder The document can be placed in the ADF and scanned one page at a time automatically Automatic fax transmission Sending a fax without picking up the handset or pressing Hook Automatic Redial A feature that enables your fax machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Auto Reduction Reduces size of incoming faxes Backup Print Sets the fax machine to print a copy of every fax that is received and stored in memory This is a safety feature so you will not lose message during a power failure Beeper Volume Volume setting for the beep when you press a key or make an error Broadcasting The ability to send the same fax message to more than one location Call Reservation Allows you send a fax and then at the end of transmission you can talk with the other party Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you Call Waiting Caller ID Subscribers to this service from the tele
31. 0 digits Press Menu Set 4 Use the dial pad to enter your name up to 20 characters Press Menu Set See Entering text below 5 Press Stop Exit The LCD will show the date and time a the Station ID has already been programed the Station ID will ask you to press 1 to make a change or 2 to exit without changing the setting Entering text When you are setting certain menu selections such as the Station ID you may need to type text into the fax machine Most number keys have three or four letters printed on them The keys for 0 and do not have printed letters because they are used for special characters By pressing the appropriate dial pad key repeatedly you can access the character you want Press one two three four five Key time times times times times 2 A B Cc 2 A 3 D E F 3 D 4 G H l 4 G 5 J K L 5 J 6 M N O 6 M 7 P Q R S 7 8 T U V 8 T 9 Ww X Y Z 9 Initial Setup 4 2 Inserting spaces To enter a space in the fax number press gt once between numbers To enter a space in the name press twice between characters Making corrections If you entered a letter incorrectly and want to change it press lt to move the cursor under the incorrect character Then press Stop Exit All the letters above and to the right of the cursor will be deleted Re enter the correct characters You can also back up and type over incorrect letters Repeating letters If you need to enter a character that is on the sa
32. 3 Insert the document face down in the ADF Press Copy Reports Enter the number of copies you want up to 99 Press Menu Set Press A or to select SORT and then press Copy Reports Table of Contents 1 Introduction Using this Guide 0 cece cece ceecteee cent eeeseeeeeteeeeeeteeaeeenee 1 1 Finding information ccccccececeeeeseeeeeeeeeeeeeeeeteeaes 1 1 Fax Test Sheet and Product Registration USA Only AEE E AAST AE EAA ET 1 2 Part NAMES nre niesiedan iania eN 1 3 Control panel Overview ssssesessiessessriisrsissrrsssrsssre 1 4 About fax machines 1 6 Custom features 1 6 Fax tones and handshake 1 7 ECM Error Correction Mode 1 7 Connections niasa A A ATS AEA 1 8 Connecting an external telephone ceeeeeee 1 8 Connecting an external telephone answering device GUA DD 2 2323 esi Sees dee tadsoag cath ara eE 1 8 Special line considerations c ccceeeeeeeeeees 1 11 Multi Line connections PBX ecceseeeeeeeees 1 13 Custom features on your phone line 1 13 2 Paper ADOUt papet sereen eiaeiiio da 2 1 Handling and using plain paper 2 1 How to load paper sesssssesssisisssrsssrirssirrsrrnseriesssnnns 2 2 3 On Screen Programming User friendly programming cceeceeeeeeeeeteeeeeeeeaeeeeee 3 1 Menu t lenei nial 3 1 Memory Storage ccccccecsseceeeseeeeeeseeeeeeeeeeeeeeeaeeeeae 3 1
33. ATED WAIT TO COOL The print head has overheated Wait 30 minutes for it to cool or wait until the message disappears automatically RECEIVE FAILED Poor phone line quality caused a communication error If the problem continues call the telephone company and ask them to check your phone line RIBBON EMPTY RESET OR REPLACE Your fax machine is out of ribbon orthe print cartridge is not properly installed Install the print cartridge or change the ribbon again See Changing the ribbonon page 12 9 Troubleshooting and routine maintenance 12 2 ERROR MESSAGES ERROR MESSAGE CAUSE ACTION MEMORY DISABLED UNABLE TO INIT UNABLE TO PRINT UNABLE TO SCAN The fax machine has a mechanical problem OR A foreign obstacle such as a clip or ripped paper is in the fax machine Open the top cover and remove any foreign obstacles from inside the fax machine If the error message continues disconnect the fax machine from the power source for several minutes then reconnect it You will lose all faxes in the memory Please follow the steps below before disconnecting the fax machine so you will not lose any important messages Check whether the fax machine has faxes in the memory Press Menu Set 0 0 1 2 If the fax machine does not have faxes in its memory disconnect the fax machine from the power source for several minutes and then reconnect it If
34. Cleaning the print head on page 13 9 The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine If the problem continues call Brother Customer Service at 1 800 284 4329 in USA or 1 877 BROTHER in Canada Phone Line or Connections The fax machine does not answer when called Make sure the fax machine is in the correct receiving mode for your setup See Choosing the Receive Mode on page 5 1 Check for a dial tone If possible call the fax machine to hear it answer If there is still no answer check the telephone line cord connection Connect a standard telephone to the fax machine s telephone wall jack If there is no ringing when you call the fax machine ask your telephone company to check the line External Telephone answering device TAD does not answer when called Make sure the telephone line cord from your TAD is connected to the back of the fax machine in the jack labeled EXT See Connecting an external telephone answering device TAD on page 1 8 Make sure the TAD is set to answer calls No dial tone on the handset Press Hook OR Lift the handset If you don t hear a dial tone check telephone line cord connections at the fax machine and wall jack Check that the handset is connected to the fax machine s handset jack Test the wall jack with another single line telephone If there is n
35. Insert the document face down in the ADF 2 Press Menu Set 3 6 The screen displays the current setting for Call Reservation 3 Press A or Y to select on or OFF Press Menu Set 4 Kt you set Call Reservation to ON the LCD shows the current setting for Call Back Message Press A or to select ON or OFF Press Menu Set 5 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu Press 2 if you are finished choosing settings and go to Step 6 6 Enter the fax number and press Fax Start 7 ff you ve set Call Reservation to ON pick up your handset if your machine rings You cannot use auto redial with Call Reservation You cannot amp use Call Reservation with Delayed Transmission or with Polling You must register your Station ID to set Call Back Message to ON Print Sample Call Back Message 1 Press Menu Set 3 6 2 Press A or W to select PRINT SAMPLE Press Menu Set Setup Send 6 9 Delayed Fax Depending on the amount of the data you can use this menu setting to send up to 3 faxes at later times within the next 24 hours 1 2 3 ef 6 1 Insert the document face down in the ADF ie Nomis a7 Enter the time you want the fax to be sent in 24 hour format Press Menu Set For example enter 19 45 for 7 45 P M Press 1 if you wantto leave the 1 DOC 2 MEMORY document in the ADF OR Press 2 to scan the document into the memory Press 1 i
36. LIENTS See Entering text on page 4 2 6 Press Stop Exit You can print a list of all One Touch and Speed Dial numbers amp croup numbers will be marked in the GROUP column See Printing reports on page 9 2 Quick Dial numbers and dialing options 7 4 Dialing options You can use the fax machine to make voice telephone calls by dialing manually or by using Search One Touch or Speed Dial memory You can use the handset to make calls When you dial a quick dial number the LCD shows the name you ve stored or if you haven t stored a name the fax number you ve stored Manual dialing Manual dialing is simply pressing all of the digits of the phone number 1 Pick up the handset OR Press Hook 2 When you hear a dial tone dial the call using the dial pad 3 If you pressed Hook to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pick up the handset 4 Tohang up replace the handset OR Press Hook One Touch dialing 1 Pick up the handset OR Press Hook 2 When you hear a dial tone press the One Touch key of the location you want to call 3 If you pressed Hook to dial the call pick up the handset when the other party answers The speaker works only one way the other party won t be able to hear you unless you pickup the handset 4 To hang up a voice call replace the handset If the LCD
37. Navigation keys ccceeeceseeeeeeeeeeeeneeeeeeeeeeseeeeeeeaeeees 3 2 4 Initial Setup Getting Started eee ceeceeee cent eeeeeeeeeeeeeseeeeeeeeeees 4 1 Setting the Date and Time eeren 4 1 Turning on Automatic Daylight Savings Time we 4 1 Setting the Station ID cette wi 4 2 Setting the Beeper Volume wi 4 4 Setting the Speaker VOIUME ceceeceeeeeeeeeeeeeeees 4 4 Choosing the Handset Volume For Volume Amplify ceceeeeeeeeeseeeeeeeeeeeeeeeaees 4 4 Setting Volume Ampplify c ccecceeeseeceeeeeeeeeeeteeeees 4 5 Setting the Ring VOIUMGC cecceeeeeteeeeeeeeeeteeeees 4 6 Setting Tone and Pulse dialing mode Canada Only eee eeeeeeeeeees Setting up your area code USA only xi 5 Setup Receive Basic receiving operations cccceceeeeseeeeeeteeeeeeeeeees 5 1 Choosing the Receive Mode 5 1 Setting the Ring Delay cccceeseeeeeeceeeneeeeereeeeeee 5 2 Setting the F T Ring Time FAX TEL mode only 5 3 Easy ROCCIVE veiccccucceisciscseetciecvetunenscatdeedcedens iia 5 3 Printing a reduced incoming fax Auto Reduction 5 4 Setting Paper Size 2 eceececeeeceseeeeeeeeeeeeeeeeeteneeeee 5 4 Receiving a fax at the end of a conversation 4 Advanced receiving operations 5 5 Operation from extension telephones wn 5 5 For FAX TEL mode only 0 cceeeeeeeeeeteeeeeeeeeeeeeaes 5 5 Using a cordless external handse
38. RRANT GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS ACCURACY RELIABILITY CURRENTNESS OR OTHERWISE THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU IN NO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FORLOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU IN ANY EVENT BROTHER S LICENSOR S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER AND REGARDLESS OF THE FORM OF THE ACTION WHETHER IN CONTRACT TORT INCLUDING NEGLIGENCE PRODUCT LIABILITY OR OTHERWISE WILL BE LIMITED TO 50 Compilation and Publication Notice Under the supervision of Brother Industries Ltd this User s Guide has been compiled and published covering the latest product descriptions and specifications The contents of this User s Guide
39. Step 3 3 Press 1 to cancel Press 2 to exit without canceling To cancel another job go to Step 2 4 Press Stop Exit Setup Send 6 5 Advanced sending operations Composing the electronic Cover Page The cover page is sent to the receiving party s machine Your cover page includes the name or number stored in the One Touch or Speed Dial memory If you are dialing manually the name is left blank The cover page shows your Station ID and the number of pages you are sending If you have COVERPG SETUP set to ON See Send a cover page for all faxes on page 6 7 the number of pages is left blank You can select a comment to include on your cover page 1 COMMENT OFF 2 PLEASE CALL 3 URGENT 4 CONFIDENTIAL Instead of using one of the preset comments you can enter two personal messages of your own up to 27 characters See Entering text on page 4 2 5 USER DEFINED 6 USER DEFINED Most of the SETUP SEND settings are temporary to allow you to make changes for each fax you send However when you set up your Cover Page and Cover Page Comments you are changing the default settings so they will be available while faxing Composing your own comments Press Menu Set 3 2 The screen displays 2 COVERPAGE MSG 2 Use Aor to choose position 5 or 6 for your own comment Press Menu Set 3 Use the dial pad to enter your customized comment See Entering text on page 4 2 4 Press Menu Set The screen displays 5
40. a photograph This has the slowest transmission time 6 4 Setup Send Multiple Resolution Transmission Use this feature to select separate resolution settings for each page of the fax you are sending This could be useful if you are sending a fax with photos and text or some pages with small print and others with larger print Resolution settings return to STANDARD after the fax is sent 1 Insert the document face down in the ADF 2 Press Menu Set 3 4 3 Use Aor Y to select STANDARD FINE S FINE or PHOTO as the resolution for page 1 Press Menu Set 4 Repeat Step 3 for each page ACcEPTED ___sid Press Stop Exit when you are finished The screen displays _ S OTHER SETTINGS 5 i yes 2 0 Press 1 if you want to select additional settings The display returns to the SETUP SEND menu OR Press 2 if you are finished choosing settings and go to Step 6 The screen prompts you to enter the fax number you want to call 6 Enter the fax number and press Fax Start Canceling a fax in progress If you want to cancel a fax while the fax machine is scanning dialing or sending it press Stop Exit Canceling a scheduled job You can cancel a fax job that is stored and waiting in memory 1 Press Menu Set 4 Any jobs that are waiting will appear on the LCD 2 f you have more than one job waiting press A or W to select the job you want to cancel Press Menu Set If you only have one job waiting go to
41. achine is set to Easy Receive ON it is more sensitive to sounds The fax machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones Deactivate the fax by pressing 51 if you are at an extension phone or press Stop Exit if you are at the fax machine or an external phone Try avoiding this problem by turning Easy Receive to OFF See Easy Receive on page 5 3 Custom features on a single line If you have Call Waiting Ring Master Voice Mail an alarm system or any other custom feature on a single phone line with the fax machine it may create a problem sending or receiving fax data For example If you are sending or receiving a fax message while a custom feature signal comes through on the line the signal can temporarily interrupt or disrupt the fax data Your fax machine s ECM feature should help overcome this problem This condition is related to the telephone system industry and is common to all devices that send and receive dataona single shared line with custom features If avoiding a slight interruption is crucial to your business we recommend a separate phone line with no custom features 12 7 Troubleshooting and routine maintenance Routine maintenance Cleaning the print head Clean the print head when you want to improve the print quality and also as part of your routine maintenance A After you have just used the fax machine some
42. and the specifications of this product are subject to change without notice Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages including consequential caused by reliance on the materials presented including but not limited to typographical and other errors relating to the publication Brother One Year Limited Warranty and Replacement Service USA only Who is covered e This limited warranty Warranty is given only to the original end use retail purchaser referred to in this warranty as Original Purchaser of the accompanying product consumables and accessories collectively referred to in this warranty as this Product e If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used including but not limited to floor models or refurbished product prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty What is covered e This Product includes a Machine and Consumable and Accessory Items Consumable and Accessory Items include but are not limited to print heads toner drums ink cartridges print cartridges refill ribbons therma PLUS paper and thermal paper e Except as otherwise provided herein Brother warrants that the Machine and the accompanying Consumable and Accessory Items wil
43. ay also have other rights that may vary from state to state e This Limited Warranty and Brother s obligation to you may not be changed in any way unless you and Brother sign the same piece of paper in which we 1 refer to this Product and your bill of sale date 2 describe the change to this warranty and 3 agree to make that change Important We recommend that you keep all original packing materials in the event that you ship this Product 2003 Brother International Corporation BROTHER MULTIFUNCTION CENTER FACSIMILE MACHINE LIMITED WARRANTY Canada only Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts Brother International Corporation Canada Ltd Brother or its Authorized Service Centers will repair this MFC Facsimile machine free of charge if defective in material or workmanship This Limited Warranty does not include cleaning consumables including without limitation print cartridges print head toner and drum or damage caused by accident neglect misuse or improper installation or operation any damage caused from service maintenance modifications or tampering by anyone other than a Brother Authorized Service Representative or from the use of supplies or consumable items that are non Brother products Operation of the MFC Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall
44. by the balance of the limited warranty period remaining on the original Product plus an additional thirty 30 days You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother Retain your original Accessory Items and a copy of the return freight bill signed by the courier Limitations Brother is not responsible for damage to or loss of any equipment media programs or data related to the use of this Product Except for that repair or replacement as described above Brother shall not be liable for any direct indirect incidental or consequential damages or specific relief Because some states do not allow the exclusion or limitation of consequential or incidental damages the above limitation may not apply to you THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES WRITTEN OR ORAL WHETHER EXPRESSED BY AFFIRMATION PROMISE DESCRIPTION DRAWING MODEL OR SAMPLE ANY AND ALL WARRANTIES OTHER THAN THIS ONE WHETHER EXPRESS OR IMPLIED INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED e This Limited Warranty is the only warranty that Brother is giving for this Product It is the final expression and the exclusive and only statement of Brother s obligations to you It replaces all other agreements and understandings that you may have with Brother or its representatives e This warranty gives you certain rights and you m
45. ccessory Items at no charge to you for parts or labor The decision as to whether to repair or replace the Machine and or accompanying Consumable and Accessory Items is made Brother One Year Limited Warranty and Replacement Service USA only by Brother in its sole discretion Brother reserves the right to supply a refurbished or remanufactured replacement Machine and or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer s specifications for new product parts The repaired or replacement Machine and or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center If the Machine and or accompanying Consumable and Accessory Items are not covered by this warranty either stage you will be charged for shipping the Machine and or accompanying Consumable and Accessory Items back fo you and Charged for any service and or replacement parts products at Brother s then current published rates The foregoing are your sole i e only and exclusive remedies under this warranty What happens when Brother elects to replace your Machine When a replacement Machine is authorized by Brother and you have delivered the Machine to an Authorized Service Center the Authorized Service Center will provide you with a replacement Machi
46. ct should you lose your receipt lM may support an insurance claim by you in the event of product loss covered by insurance and E will help us notify you of enhancements to your product and special offers Please complete and fax the Brother Warranty Registration and Test Sheet or for your convenience and most efficient way to register your new product register on line at http www brother com registration Frequently Asked Questions FAQs You can find more information about Brother products on the World Wide Web From product specification sheets to Frequently Asked Questions FAQs it is all there Visit us at http www brother com For Customer Service In USA 1 800 284 4329 voice 1 901 379 1215 fax 1 800 284 3238 TTY service for the hearing impaired In Canada 1 877 BROTHER voice 514 685 4898 fax Service Center Locator USA only For the location of a Brother authorized service center call 1 800 284 4357 Service Center Locations Canada only For the location of a Brother authorized service center call 1 877 BROTHER Brother fax back system USA only Brother has installed an easy to use fax back system so you can get instant answers to common technical questions and product information for all Brother products This system is available 24 hours a day 7 days a week You can use the system to receive faxed instructions and an Index of fax back subjects In USA only 1 800 521 2846 Ord
47. e cursor will be deleted 2 Enter a new number Press Menu Set 3 Follow the directions beginning at Step 4 in Storing One Touch Number or Storing Speed Dial numbers 7 3 gt Quick Dial numbers and dialing options Setting up Groups for Broadcasting Groups which can be stored on a One Touch key location allow you to send the same fax message to many fax numbers by pressing only a One Touch key and Fax Start First you will need to store each fax number as a One Touch or Speed Dial number Then you can combine them into a Group Each Group uses up a One Touch key location Finally you can have up to four small Groups or you can assign up to 103 numbers to one large Group See Storing One Touch Dial numbers on page 7 1and Storing Speed Dial numbers on page 7 2 1 Press Menu Set 6 3 2 Select a One Touch key where you wish to store the number For example press One Touch key 2 to store a Group 3 Use the dial pad to enter the E memey Group number 1 to 4 and press Menu Set For example press 1 for Group 1 To include One Touch or Speed Dial numbers in the Group enter them as follows For example for One Touch key 3 press One Touch key 3 For Speed Dial location 09 press Search Speed Dial then press 0 9 on the dial pad The LCD shows 03 09 4 Press Menu Set to accept the numbers for this group 5 Use the dial pad to enter a name for the group and press p Menu Set For example NEW C
48. e phone or fax number up to 20 digits Press Menu Set To enter a pause in the dialing sequence press Redial Pause See Pause on page 7 7 4 Use the dial pad to enter the name up to 15 characters Press Menu Set You can use the chart on page 4 2 to help you enter letters Press Menu Set to store the number without a name 5 Press A or Y to select the type of number and press Menu Set FAX a fax only number TEL a telephone voice number FAX TEL both a fax and telephone voice number CHAIN a number usually an access code for chain dialing Selecting CHAIN tells the fax machine that the complete number has not yet been entered 6 Goto Step 2 to store another Speed Dial number OR Press Stop Exit Quick Dial numbers and dialing options 7 2 Changing One Touch and Speed Dial numbers If you try to store a One Touch or Speed Dial number where a number has already been stored the LCD will show the name stored there or number and will ask you to do one of the following 1 Press 1 to change the stored number gps Press 2 to exit without making a change How to change the stored number or name E If you want to change a character use lt or gt to position the cursor under the character you want to change and then type over it E If you want to erase the whole number or whole name press Stop Exit when the cursor is under the first digit or letter The characters above and to the right of th
49. ed warranty repair without authorization from Brother and or alteration removal of the serial number What to do if you think your Product is eligible for warranty service Report your issue to either our Customer Service Hotline at 1 800 284 4329 for Fax MFC and DCP and 1 800 276 7746 for Printers or to a Brother Authorized Service Center within the applicable warranty period Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U S For the name of local Brother Authorized Service Center s call 1 800 521 2846 What Brother will ask you to do After contacting Brother or a Brother Authorized Service Center you may be required to deliver by hand if you prefer or send the Product properly packaged freight prepaid to the Authorized Service Center together with a photocopy of your bill of sale You are responsible for the cost of shipping packing product and insurance if you desire You are also responsible for loss or damage to this Product in shipping What Brother will do If the problem reported concerning your Machine and or accompanying Consumable and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period Brother or its Authorized Service Center will repair or replace the Machine and or accompanying Consumable and A
50. een Programming Press the Menu numbers ex Press 1 1 for Date Time OR lt lt eS Stop Exit SEP VEO VED 0 f f Sto to select to select to accept exit Main Menu F PA Menu Selections Options Descriptions Page 4 REMOTE ON You can answer all calls 5 6 CODE 51 51 at an extension or OFF external phone and use codes to turn the fax p machine on or off You a can personalize these BT codes aS c 5 AUTO ON Reduces size of incoming 5 4 a 5 REDUCTION OFF faxes HO 6 PAPER LETTER Selects size of paper for 5 4 a LEGAL fax receiving aR A4 7 POLLING Sets up your fax machine 5 6 RX to poll another fax machine 1 COVERPG NEXT FAX ONLY Automatically sends a 6 6 SETUP ON programmable cover OFF page or prints a sample PRINT SAMPLE coverpage 2 COVERPAGE Program a customized 6 6 MSG message for fax cover page Q 3 CONTRAST AUTO Change the lightness or 6 4 H LIGHT darkness of the faxes you DARK send A B 4 RESOLUTION STANDARD Allows you to change 6 4 a FINE resolutions page by pa S FINE page PHOTO 5 OVERSEAS ON If you are having difficulty 6 8 MODE OFF sending faxes overseas set this to on 6 CALL ON You can send a fax then 6 9 RESERVE OFF speak or print a sample PRINT SAMPLE call back message er factory setting option is shown in bold On Screen Programming 3 4 Press the Menu numbers ex Press 1 1 for Date
51. egin transmission Menu mode Programming mode for changing your fax machine s settings Next Fax Reservation Accepts the next document in the ADF for transmission while the fax machine is still receiving One Touch Keys on the fax machine s control panel where you can store numbers for easy dialing You must use a separate key for each number Out of Paper Reception Receives faxes into the fax machine s memory when the fax machine is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines Paging This feature enables your fax machine to call your pager when a fax is received into its memory G 2 Glossary Pause Allows you to place a 3 5 second delay in the dialing sequence stored on One Touch keys or Speed Dial numbers Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse Canada only A form of rotary dialing on a telephone line Quick Dial List A listing of names and numbers stored in One Touch and Speed Dial memory in numerical order Remote Access Code Your own four digit code that allows you to call and access the fax machine from a remote location Resolution The number of vertical and horizontal lines per inch See Standard Fine Super Fine and Photo Ring Delay The number of r
52. en plug the power cord back into the AC power outlet Changing the ribbon The starter ribbon prints up to 30 pages 1 Open the top cover by lifting the lever on the right side of the top cover 2 Remove the print cartridge containing the used ribbon and set it upside down with the blue gear in the upper left corner Blue Gear 12 9 Troubleshooting and routine maintenance 3 Take the used ribbon out of the cartridge Snap out the upper and lower right white spools Slide the roll off the blue gear and lower left white spool Do not remove the blue gear and lower left white spool Blue gt Used Ribbon Gear J JL a Upper White Spool White Spool Do not remove Lower White Spool Cartridge 4 Slide the white elastic off the new refill rolls and set them down with the full roll in the lower position The ribbon s shiny side is facing down 5 Remove the white spools from the ends of the used cardboard cores Then insert them into the same positions in the new cores White Spools 6 Install the new ribbon in the cartridge Slip the lower left cardboard core onto the white spool of the cartridge and then slip the upper blue core onto the blue gear of the cartridge Insert the upper and lower right white spools into the holders Blue A Shiny side is face down Gear Yw Zo ITA White A Spool eS R2 White Spools Insert the teeth of the
53. er you have just used the fax machine some internal parts are extremely HOT Please be careful A WARNING E Use caution when installing or modifying telephone lines Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall jack Never install telephone wiring during a lightning storm Never install a telephone jack in a wet location This product must be installed near an AC power outlet that is easily accessible In case of emergencies you must disconnect the power cord from the AC power outlet to shut off power completely E To reduce the risk of shock or fire use only a No 26 AWG or larger telecommunication line cord vii A WARNING IMPORTANT SAFETY INSTRUCTION When using your telephone equipment basic safety precautions should always be followed to reduce the risk of fire electric shock and injury to persons including the following 1 Do not use this product near water for example near a bath tub wash bowl kitchen sink or washing machine ina wet basement or near a swimming pool 2 Avoid using this product other than a cordless type during an electrical storm There may be a remote risk of electric shock from lightning 3 Do not use this product to report a gas leak in the vicinity of the leak SAVE THESE INSTRUCTIONS Choosing a location Place the fax machine on a flat stable surface that is free of vibration a
54. ering accessories and supplies For best quality results use only genuine Brother accessories which are available at most Brother retailers If you cannot find the accessory you need and you have a Visa MasterCard Discover or American Express credit card you can order accessories directly from Brother In the USA you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase In USA 1 888 879 3232 voice 1 800 947 1445 fax http www brothermall com In Canada 1 877 BROTHER voice DESCRIPTION ITEM Print Cartridge and a Refill 1 set per box PC 501 2 Refills for use in PC 501 Print Cartridge PC 402RF Telephone Line Cord LG3077001 Telephone Handset LF3800002 Handset Curled Cord UG3544004 Paper Wire Extension LF3814001 Document Support LF8269001 Paper Tray LF3807001 User s Guide LF3929001 Surge Protection Device with Telephone QPD 120 Line Protection 2 outlets Surge Protection Device with Telephone FX 120 Line Protection 8 outlets Notice Disclaimer of Warranties USA and Canada BROTHER S LICENSOR S AND THEIR DIRECTORS OFFICERS EMPLOYEES OR AGENTS COLLECTIVELY BROTHER S LICENSOR MAKE NO WARRANTIES EXPRESS OR IMPLIED INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE REGARDING THE SOFTWARE BROTHER S LICENSOR S DOES NOT WA
55. ern T L If the ring pattern you received is not on this chart please call E your telephone company and ask for one that is shown E The machine will only answer calls to its registered number E The first two rings are silent on the machine This is because the fax must listen to the ring pattern to compare it to the pattern that was registered Other telephones on the same line will ring E If you program the machine properly it will recognize the registered ring pattern of the fax number within 2 ring patterns and then answer with a fax tone When the voice number is called the machine will not answer Registering the Distinctive Ring pattern Very important After you have set the Distinctive Ring feature to ON the receive mode is set to MANUAL automatically Unless you have a TAD or Voice Mail set up on the Distinctive Ring number MANUAL mode means you must answer all the calls yourself You can not change the receive mode to the other mode while the Distinctive Ring is set to on 1 Press Menu Set 0 2 2 Press A or W to select SET Press Menu Set 3 Press A or W to select the stored ring pattern you want to use Press Menu Set You will hear each pattern as you scroll through the four patterns Make sure you choose the pattern that the telephone company gave you 4 Press Stop Exit Distinctive Ring is now set to on 5 9 Setup Receive Turning off the Distinc
56. ess The default resolution for a single copy is S FINE Set the resolution to PHOTO for photographs by using the Resolution key Making copies 10 1 Copy options Single or Multiple copies Sort Stack Reduce Enlarge You can choose additional copy options First you can select the number of copies Next you can choose whether multiple copies will be STACKED all copies of page 1 then all copies of page 2 etc or SORTED collated Finally you can choose an enlargement or reduction ratio To automatically reduce the copy to the paper size you have set for the paper tray select AUTO To reduce the copy by a fixed percentage choose 93 87 75 or 50 Or to enlarge the copy select 150 125 or 120 To copy a document at its document size select 100 1 Insert the document face down in the ADF 2 Press Copy Reports 3 Enter the number of copies 4 D you want 1 99 To start copying now press Copy Reports If you would like to select additional copy options like SORT ELG RDC Enlarge or Reduce press Menu Set 4 Press A or W to select SORT or STACK To start copying now without enlarging or reducing press Copy Reports To reduce or enlarge the ELG RDC 100 5 image press Menu Set 5 Press A or to select an enlargement or reduction ratio 6 Press Copy Reports If you are making multiple copies and get a OUT OF MEMORY EB oead while you are scanning the first page press Stop Exit to cancel the job Then
57. ess a One Touch key where you want to store a number Enter a number up to 20 digits and then press Menu Set Enter a name up to 15 characters or leave it blank and then press Menu Set Press A or to select the type of number and press Menu Set Press Stop Exit Storing Speed Dial numbers 1 2 6 Press Menu Set 6 2 Using the dial pad enter a two digit Speed Dial location number 00 99 and then press Menu Set Enter a number up to 20 digits and then press Menu Set Enter aname up to 15 characters or leave it blank and then press Menu Set Press A or to select the type of number and press Menu Set Press Stop Exit Dialing operations One Touch Dialing 1 2 3 Insert the document face down in the ADF Press the One Touch key of the number you want to call Press Fax Start Speed Dialing 1 2 3 Insert the document face down in the ADF Press Search Speed Dial then press and the two digit Speed Dial number Press Fax Start Using Search 1 2 Insert the document face down in the ADF Press Search Speed Dial and use the dial pad to enter the first letter of the name you are looking for Press lt or gt to search the memory Press Fax Start when the LCD shows the name you want to call Making copies Making a single copy 1 2 Insert the document face down in the ADF Press Copy Reports twice Sorting multiple copies 1 2
58. extension cord is used with this product make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating Also make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes USA only Do not place anything in front of the fax machine that will block received faxes Do not place anything in the path of received faxes Wait until pages have exited the fax machine before picking them up Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in the risk of fire or electric shock Never spill liquid of any kind on the product Do not attempt to service this product yourself as opening or removing covers may expose you to dangerous voltage points and or other risks and may void your warranty Refer all servicing to Brother Authorized Service Personnel A list of Authorized Service Centers has been included for your convenience or you may contact Brother Customer Service for your nearest Brother Authorized Service Center See Brother numbers on page i 4 Important information 16 Unplug this product from the AC power outlet and refer servicing to Authorized Service Personnel under the following conditions E When the power cord is damaged or frayed If liquid has been spilled into the product If the product has been exposed to rain or water
59. extension phones on the same line as the fax machine or subscribe to the telephone company s Distinctive Ring service keep the Ring Delay setting of 4 See Easy Receive on page 5 3 and Operation from extension telephones on page 5 5 7 Press Menu Set 2 1 2 Press W or A to select how many times the line will ring before the fax machine answers 00 01 02 03 or 04 Press Menu Set If you select 00 the line won t ring at all 3 Press Stop Exit Setup Receive 5 2 Setting the F T Ring Time FAX TEL mode only If you set the Receive Mode to FAX TEL you ll need to decide how long the fax machine will signal you with its special pseudo double ring when you have a voice call If it s a fax call the fax machine prints the fax This pseudo double ringing happens after the initial ringing from the phone company Only the fax machine rings and no other phones on the same line will ring with the special pseudo double ring However you can still answer the call on any extension phone in a separate wall jack on the same line as the fax machine See Operation from extension telephones on page 5 5 1 Press Menu Set 2 2 2 Press A or W to select how long the fax machine will ring to alert you that you have a voice call 20 30 40 or 70 seconds Press Menu Set 3 Press Stop Exit Even if the caller hangs up during the pseudo double ringing amp the fax machine will continue to ring for the set time Easy Receive
60. f two or more separate telephone lines that pass incoming calls to each other if they are busy The calls are usually passed down or rolled over to the next available phone line in a preset order The fax machine can work in a roll over system as long as it is the last number in the sequence so the call cannot roll away Do not put the fax machine on any of the other numbers when the other lines are busy and a second fax call is received the fax call would be transferred to a line that does not have a fax machine The fax machine will work best on a dedicated line Two Line phone system A two line phone system is nothing more than two separate phone numbers on the same wall outlet The two phone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your fax machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line phone and see if it can access both lines If it can you must separate the line for the fax machine Converting telephone wall outlets There are three ways to convert to an RJ11 jack The first two ways may require assistance from the telephone company You can change the wall outlets from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it The third way is the easiest Buy a triplex
61. f you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and then go to Step 6 Enter the fax number Press Fax Start The fax machine will wait until the time you have entered to send the fax E The number of pages you can scan into the memory depends on the amount of data that is printed on each page E If you press 2 in Step 4 the scanned document data will be stored until you delete the fax in memory by using the Canceling a Job menu setting 0 Setup Send Setting up Polled Transmit Polled Transmit is when you set up the fax machine to wait with a document so another fax machine can call and retrieve it 1 Insert the document face down in the ADF Se eee 3 Press A or W to choose ON or ce Press Menu Set 4 Press if you want to leave the document in the ADF OR Press 2 to scan the document into the memory 5 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu OR Press 2 if you have finished choosing settings and go to Step 6 6 Press Fax Start E f you pressed 1 in Step 4 the document remains in the 4 ADF until your fax machine is polled If you must use your fax machine before the polled Transmit occur you can interrupt it to send another fax See Interrupting Delayed Fax and Polled Transmit jobs on page 6 13 The document in the ADF can only be polled once E If y
62. g syao i ii shina 8 1 8 2 programming your pager NUMDET ci scas sess ccsdte catseceaccenin 8 1 Paper capacity size Phone line connections difficulties multi line PBX roll over lines two line phone system ise ale aiii Polling Receive Polling Transmit sequential receiving z Power failure ee Print Caller ID Log Cover Page e eee 6 8 difficulties 7 fax from memory ee 5 6 improving quality jams Quick Dial ee 7 1 Access codes and credit card numbers setting up 7 6 Broadcasting using Groups Group dial setting up Groups for Broadcasting changing setting up using Search Speed Dial changing setting up using Receive Mode EXTERNAL TAD FAX ONLY FAX TEL MANUAL 0 ee Redial Pause Reducing copies long faxes Index 1 2 Remote Retrieval access code i changing the code 8 3 commands getting your faxes Reports Fax Journal 9 2 Journal Period 9 1 Help List 9 2 Memory Status 29 2 Quick Dial List 29 2 Tel Mde enana aatik 9 2 Transmission Verification 9 1 User Settings 9 2 Resolution SuperFine Photo for next fax only multiple Ring Delay setting Safety instructions Search Setup Date and Time 4 1 Station ID fax header 4 2 Specifications S
63. hange it again Setting Tone and Pulse dialing mode Canada Only 1 Press Menu Set 1 6 2 Press A or YW to select PULSE or TONE Press Menu Set 3 Press Stop Exit Setting up your area code USA only If you must dial the area code to call within your area code do not enter this setting 1 Press Menu Set 0 4 2 Use the dial pad to enter your area code and then press Menu Set AREA CODE 908 3 Press Stop Exit Initial Setup 4 6 5 Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for the fax machine You can choose the mode that best suits your needs LCD How it works When to use it FAX ONLY The fax machine For dedicated fax lines automatic automatically receive answers every call as a fax FAX TEL The fax machine Use this mode if you expect to fax and controls the line and receive lots of fax messages and few telephone automatically telephone calls You cannot have an answers every call answering machine on the same If the call is a fax it line even if it is on a separate wall will receive the fax jack on the same line You cannot If the call is not a fax use the telephone company s Voice it will ring Mail in this mode pseudo double ring for you to pick up the call TAD ANSWER_ The external Use this mode if you have connected MACH answering device an external answering machine to with an TAD
64. il it clicks Troubleshooting and routine maintenance 12 4 Paper Jam The paper is jammed in your fax machine 1 Remove any paper that is not jammed 2 Open the top cover by lifting the lever on the right side of the top cover 3 Pull the jammed paper gently from the paper feeder toward the front of the fax machine as per diagram A If you can t pull the jammed paper towards the back and remove it as per diagram B Diagram A Diagram B Printout is jammed 4 Close the top cover Press down on both sides of the top cover until it clicks 5 Put the paper back into the paper tray 12 5 Troubleshooting and routine maintenance If you are having difficulty with the fax machine If you think there is a problem with your fax machine or the way your faxes look make a copy first If the copy looks good the problem is probably not the fax machine Check the chart below and follow the troubleshooting tips DIFFICULTY SUGGESTIONS Printing or Receiving Faxes Condensed print and white streaks across the page or the top and bottom of sentences are cut off If your copy looks good you probably had a bad connection with static or interference on the phone line If the copy looks bad call Brother Customer Service at 1 800 284 4329 in USA or 1 877 BROTHER in Canada Vertical black lines when receiving Your machine s print head might be dirty Clean the print head See
65. ill answer every call automatically with fax receiving tones If the other person hangs up the fax machine will continue to send the chirps for about 40 seconds and the LCD continues to show RECEIVE To cancel the receiving press Stop Exit The fax handshake is the time in which the sending machine s CNG tones and the receiving machines chirps overlap This must be for at least 2 to 4 seconds so the fax machines can understand how each is sending and receiving the fax The handshake cannot begin until the call is answered and the CNG tones only last for about 60 seconds after the number is dialed So it is important for the receiving machine to answer the call in as few rings as possible When you have an external Telephone Answering Device amp crap on your fax line your TAD will decide the number of rings before the call is answered Pay special attention to the directions for connecting a TAD in this chapter See Connecting an external telephone answering device TAD on page 1 8 ECM Error Correction Mode The Error Correction Mode ECM is a way for the fax machine to check a fax transmission while it is in progress ECM transmissions are only possible between machines that both have this feature If they do you may send and receive fax messages that are continuously being checked by the fax machine The fax machine must have enough memory for this feature to work Introduction 1 7 Connections
66. ings before the fax machine answers in FAX ONLY and FAX TEL modes Search An electronic alphabetical listing of stored One Touch Speed Dial and Group numbers Speed Dial A pre programmed number for easy dialing You must press the Search Speed Dial key and then two digit code to start the dialing process Standard resolution 203 x 98 dpi It is used for regular size text and quickest transmission Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number Super fine resolution 203 x 392 dpi Best for very small print and line art TAD telephone answering device You can connect an external device or answering machine to the EXT jack of your fax machine Telephone Answer Code Fax Tel mode only When the fax machine answers a voice call it pseudo double rings You can pick up at an extension phone by pressing this code 5 1 Tel Index List A listing of names and numbers stored in One Touch and Speed Dial memory in alphabetical order Tone A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending documents over the phone lines from the fax machine to a receiving fax machine Transmission Verification Report A listing for each transmission that shows its date time and number User Settings A printed report that shows the current settings of the fax machine Glossary G 3 S Specifications General Type Mem
67. internal parts of the fax machine are extremely HOT So please be careful 1 Before you clean inside the fax machine unplug the telephone line cord first and then the power cord from the AC power outlet 2 Open the top cover by lifting the lever on the right side of the top cover 3 Take out the print cartridge 4 Toclean your fax machine s print head wipe the print head with a lint free cloth that is dry or lightly moistened with isopropyl alcohol 5 Wait until the alcohol on the print head is completely dry 6 Install the print cartridge See Changing the ribbon on page 12 9 7 Close the top cover Press down on both sides of the top cover until it clicks 8 Plug in the telephone line cord back in first and then plug the power cord back into the AC power outlet Troubleshooting and routine maintenance 12 8 Cleaning the scanner 1 Before you clean inside the fax machine unplug the telephone line cord first and then the power cord from the AC power outlet 2 Open the top cover by lifting the lever on the right side of the top cover 3 Clean the white film and the glass strip with isopropyl alcohol on a lint free cloth pS White Film Glass Strip Be careful not to bend the white film or drop anything into the fax machine 4 Close the top cover Press down on both sides of the top cover until you hear it click into place 5 Plug in the telephone line cord back in first and th
68. ion error NG 1 Press Menu Set 7 1 2 Press A or W to select on or OFF Press Menu Set 3 Press Stop Exit Setting the Journal Period You can set the fax machine to print a journal at specific intervals every 30 faxes 6 12 or 24 hours 2 or 7 days If you set the journal period to OFF you can print the report by following the steps on the next page The default setting is EVERY 30 FAXES 1 Press Menu Set 7 2 2 Press A or W to choose a journal period 3 Press Menu Set If you choose 7 days the LCD will ask you to choose a day on which to begin the 7 day countdown 4 Enter the time to begin printing in 24 hour format Press Menu Set For example enter 19 45 for 7 45 P M 5 Press Stop Exit If you select 6 12 24 hours 2 or 7 days the fax machine will amp print the report at the selected time and then erase all jobs from its memory If the fax machine s memory becomes full with 30 jobs before the time you selected has passed the fax machine will print the Journal early and then erase all jobs from memory If you want an extra report before it is due to print you can print it without erasing the jobs from memory Printing reports 9 1 Printing reports Following reports are available TRANSMISSION HELP LIST 3 QUICK DIAL FAX JOURNAL TEL INDEX 6 USER SETTINGS MEMORY STATUS How to print a report Nua Prints a Transmission Verification Reports for the last fax that was
69. iously stored Quick Dial numbers Navigation Keys Menu Set The same key is used for menu and set operations Lets you access the menu to program and store your settings in the fax machine DQ or MO Press to scroll forward or backward to see a menu selection OR You can press these keys to adjust the beeper ring or speaker volume Sp o a Press to scroll through the menus and options You can also use these keys to do a numerical search for stored numbers Introduction 1 5 About fax machines Custom features Do you have Voice Mail on the phone line If you have Voice Mail on the phone line where you will install your new fax machine there is a strong possibility that Voice Mail and the fax machine may conflict with each other while receiving incoming calls Why should there be problems Since both the fax machine and Voice Mail will pick up the call after the number of rings you have set each of them has the ability to keep the other from receiving calls For example if your Voice Mail is set to answer after two rings and the fax machine is set to answer after four your Voice Mail will stop the fax machine from receiving faxes If you set Voice Mail and the fax machine to answer after the same number of rings there is no way of knowing which one will answer first It is important to remember that neither Voice Mail nor the fax machine can pass the call back to the other after the call has been answered
70. l be free from defects in materials and workmanship when used under normal conditions e This warranty applies only to products purchased and used in the United States For products purchased in but used outside the United States this warranty covers only warranty service within the United States and does not include shipping outside the United States What is the length of the Warranty Periods e Machines one year from the original purchase date e Accompanying Consumable and Accessory Items 90 days from the original purchase date or the rated life of consumable whichever comes first What is NOT covered This warranty does not cover 1 Physical damage to this Product 2 Damage caused by improper installation improper or abnormal use misuse neglect or accident including but not limited to transporting this Product without the proper preparation and or packaging 3 Damage caused by another device or software used with this Product including but not limited to damage resulting from use of non Brother brand parts and Consumable and Accessory Items 4 Consumable and Accessory Items that expired in accordance with a rated life and 5 Problems arising from other than defects in materials or workmanship 6 Normal Periodic Maintenance Items such as Paper Feeding Kit Fuser and Laser Units This limited warranty is VOID if this Product has been altered or modified in any way including but not limited to attempt
71. l saver feature on your external answering machine if it exceeds four rings Oo If you do not receive all your faxes you must reset the setting on your external TAD to four rings or less 1 8 Introduction If you subscribe to your telephone company s Distinctive Ring service You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on the fax machine use that number as a fax number and set your fax machine s Receive mode to MANUAL The recommended setting is four rings on the external TAD when you have the telephone company s Distinctive Ring Service If you do not subscribe to Distinctive Ring service amp vou must plug your TAD into the EXT jack of the fax machine If your TAD is plugged into a wall jack both your fax machine and the TAD will try to control the phone line See illustration on page 1 10 Introduction 1 9 O Unless you are using Distinctive Ring do not connect a TAD elsewhere on the same phone line Connections The external TAD must be plugged into the side of the fax machine into the jack labeled EXT The fax machine cannot work properly if you plug the TAD into a wall jack unless you are using Distinctive Ring 1 Plug the telephone line cord from the wall jack into the back side of the fax machine in the jack labeled LINE 2 Plug the telephone
72. l xeg daaq Suor Rove POAIIOI S9SKSSOUI JO SPUTY dy s eUsIs uyu xey NOX E a ZNO XVa q pamoy oj sySIp apog ssadoy JOWI f a ie ee o 19u93 orpowu sJomsue oUTYoRUT xey INCA UAM Z p ssid HOVIN YAMSNV AVL 0f ua 3u0 yono 86 eld Sursn auTyowul xey 10 uoydaa e woy JoquinuU xez MOA TRI 3O N 3A139034 FONVHD po sseo0Vy ajowsy Husn sadessaut oy sdaaq J105 sadessoul xeg d aq suoy 1 L6 SSold SNLVLS ONIAIZOSY X93H9 Z D uw Remote Retrieval Access Card R 1 Fold Lx bd Changing Remote Access Code Program Fax Forwarding Number press 4 Enter the new fax number where you want your fax messages forwarded When you are at the machine followed by 1 Press Menw Set 8 2 Select Fax Storage press 6 2 Enter a three digit number from 000 to 999 The cannot be changed 3 Press Menu Set 4 Press Stop Exit RETRIEVE A FAX Press 96 Remote Commands thento Retrieve all faxes press 2 Chance Pacine Fax ForwARDING SETTING then enter the number of remote fax machine followed by Press 95 After the beep hang up and wait then to Turn feature OFF press 1 Erase all fax messages press 3 Select Fax Forwarding press 2 Select Paging press 3 A oe Fold EQUIPMENT ATTACHEMNT LIMITATIONS Canada only NOTICE This product meets the applicable industry Canada technical specifications NOTICE The Ringer Equivalence Number is an indication of the maximum n
73. lus the area code for any number that does not originate in your area code If this is not the procedure followed by your dialing plan you will not be able to return calls automatically 5 11 Setup Receive Registering a Caller ID number You can set up a caller in the Caller ID Log as a One Touch or Speed Dial number 1 Press Hold Caller ID 2 After two seconds press A or to scroll through the Log and when you see a caller you want to register press Menu Set 3 To register the caller as a 03 ABC COMPANY One Touch number press the One Touch key where you 03 9087772837 want the number to be stored 03 02 01 12 00 OR DIAL PRESS START To register the caller as a Speed Dial number press Search Speed Dial and use the dial pad to press the two digit location code 00 99 and then press Menu Set g the LCD shows REGISTERED the quick dial location already has a number 4 Enter the caller s name and NAME then press Menu Set 5 Press A or Y to select the type of number and then press Menu Set FAX a fax number TEL a telephone voice number FAX TEL both a fax and telephone number CHAIN a number usually an access code for chain dialing 6 Return to Step 2 to store another quick dial number OR Press Stop Exit Setup Receive 5 12 Call Waiting Caller ID The Call Waiting Caller ID feature lets you use the Call Waiting Caller ID subscriber service offered by many local telepho
74. lved in the development production or delivery of this MFC Facsimile machine shall be liable for any indirect incidental special consequential exemplary or punitive damages including lost profits arising from the use of or inability to use the product even if advised by the end user purchaser of the possibility of such damages Since some Provinces do not allow the above limitation of liability such limitation may not apply to you This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence Warranty Service is available at Brother Authorized Service Centers throughout Canada For Technical Support or for the name and location of your nearest Authorized Service Center call 1 877 BROTHER Internet support support brother ca or browse Brother s Web Site www brother com Brother International Corporation Canada Ltd At your side Dollard Des Ormeaux QC H9B 3H6 vi Safety precautions To use the fax machine safely Please refer to these instructions for later reference and before attempting any maintenance A WARNING AN There are high voltage electrodes inside the fax awl machine Before you clean the SSS dy fax machine make sure you have unplugged the telephone line cord first and then the power cord from the AC power outlet Do not handle the plug with wet hands Doing this might cause an electrical shock A Aft
75. ly Change the Tone Pulse setting See Setting Tone and Pulse dialing mode Canada Only on page 4 6 Vertical black lines when sending Use the fax machine to make a copy If the copy shows the same problem the scanner area is dirty Lift the top cover and check the document path Clean the white film and the scanner s glass strip using isopropyl alcohol and a lint free cloth See Cleaning the scanner on page 12 9 Transmission Verification Report prints RESULT NG There is probably temporary noise or static on the phone line Try sending the fax again Try setting the Compatibility to BASIC See Compatibility on page 12 4 If the problem continues call the telephone company to check your phone line Handling Incoming Calls Double ring in FAX TEL mode The fax machine knows the incoming call is not a fax so it is signaling you to answer the telephone call Pick up the fax machine s handset or answer from an extension phone and then press the fax machine s Telephone Answer Code default setting is 51 See For FAX TEL mode only on page 5 5 Transferring a call to the fax machine If you have answered at the fax machine s handset press Fax Start and hang up immediately If you answered at an extension phone press your three digit Fax Receive Code default setting is 51 When the fax machine answers hang up The fax machine hears voice as fax tone If the fax m
76. machine answers immediately enter your Remote Access Code 3 digits followed by The fax machine signals if it has received fax messages 1 long beep Fax messages No beeps No fax messages The fax machine gives two short beeps which tells you to enter a command The fax machine will hang up if you wait longer than 30 seconds to enter a command The fax machine will beep three times if you enter an invalid command Press 90 to reset the fax machine when you ve finished Hang up 8 4 Remote Fax Options Remote commands Follow the commands below to access features when you are away from the fax machine When you call the fax machine and enter your Remote Access Code 3 digits followed by the system will give two short beeps and you must enter a remote command Remote commands Operation details 95 Change the Fax Forwarding or Paging settings 1 OFF You can select OFF after you have registered or erase all the fax messages 2 Fax Forwarding 3 Paging 4 Fax Forwarding number If you hear one long beep the change has been accepted If you hear three short beeps you cannot change it because something has not been set up for example perhaps a fax forwarding or paging number had not been registered You can register your Fax Forwarding number by entering 4 see page 8 6 Once you have registered the number Fax Forwarding will work 6 Fax Storage You can turn FAX Storage
77. make a single copy If you selected SORT and the OUT OF MEMORY message appears while scanning subsequent pages you can press Copy Reports to copy the portion that is in memory or press Stop Exit to cancel To restart the copy job using less memory press Copy Reports for stacked copies The default resolution for multiple copies or reducing and amp enlarging copies is FINE Set the resolution to S FINE for small print or artwork and PHOTO for photographs by using the Resolution key S FINE and PHOTO resolutions use up more memory than FINE mode 10 2 Making copies 1 1 Important information Standard telephone and FCC Notices These notices are in effect on models sold and used in the United States only This equipment is hearing aid compatible When programming emergency numbers or making test calls to emergency numbers E Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up E Perform these activities in the off peak hours such as early morning or late evening This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA On the backside of this equipment is a label that contains among other information a product identifier in the format US AAAEQ TXXXx If requested this number must be provided to the telephone company You may safely connect this equipment to the telephone line by means of a standard modular jack USOC RJ11C A plug and jack
78. mber that is plugged into a separate telephone wall jack External telephone A TAD telephone answering device or telephone that is plugged into the EXT jack of the fax machine F T Ring Time The length of time that the Brother fax machine rings when the receive mode setting is FAX TEL to notify you to pick up a voice call that it answered Fax Forwarding Sends a fax received in memory to another pre programmed fax number Fax Receive Code Press this code 5 1 when you answer a fax call from an extension or external phone Fax Storage You can store faxes in memory Fax tones The signals sent by sending and receiving fax machines while communicating information FAX TEL You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Group number A combination of One Touch and or Speed Dial numbers that are stored on a One Touch key for Broadcasting Help list A printout of the complete Menu that you can use to program your fax machine when you do not have the User s Guide with you LCD liquid crystal display The display screen on the fax machine that shows interactive messages during On Screen Programming and shows the date and time when the fax machine is idle Manual fax When you lift the handset or press Hook so you can hear the receiving fax machine answer before you press Fax Start to b
79. me key as the previous character press gt to move the cursor to the right before you press the key again Special characters and symbols Press or 0 and then press lt or gt to move the cursor under the special character or symbol you want Then press Menu Set to select it Press for space amp Press for lt gt _ Press 0 for EAEEIGEOO NOTICE The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages Clearly contain ina margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business other entity or individual To program this information into the fax machine see Setting the Date and Time on page 4 1 and Setting the Station ID on page 4 2 4 3 Initial Setup Setting the Beeper Volume You can change the beeper volume The default factory setting is LOW When the beeper is on the fax machine will beep when you press a key make a mistake or after you send or receive a fax 1 Press Menu Set 1 3 2 Press A or W to select Low HIGH or OFF Press Menu Set 3 Press Stop Exit Setting the Speaker Volume You can adjust the s
80. me returns to the default setting of AMPLIFY When you press lt 4 or gt x lt on the control panel to adjust amp the volume the LCD shows the setting you are choosing Each key press changes the volume to the next setting A It is important that you do not choose PERMANENT unless all users are hearing impaired Otherwise the default setting of AMPLIFY may damage the hearing of some users Setting Volume Amplify A Please carefully read Choosing the Handset Volume For Volume Amplify on page 4 4 before you do the following steps 1 Press Menu Set 1 4 2 If none of the users are hearing impaired press A or W to select VOL AMPLIFY OFF and then press Menu Set and go to Step 4 OR If some or all of the users are hearing impaired press A or Y to select VOL AMPLIFY ON and then press Menu Set 3 If all the users are hearing impaired press A or W to select PERMANENT and then press Menu Set OR If only some of the users are hearing impaired press A or Y to select TEMPORARY and then press Menu Set 4 Press Stop Exit 4 5 Initial Setup Setting the Ring Volume You can turn the ring off or you can select a ring volume level when your machine is idle not being used Press lt or gt to adjust the volume level Every time you press these keys the fax machine will ring so you can hear the active setting as the LCD shows it The volume changes with each key press The new setting will stay until you c
81. n 5 4 difficulties 0 ee 12 6 erasing from the memory EE TEE ETAETA 8 5 Fax Forwarding 8 1 8 5 Paging r aiti 8 2 Polling Receive 5 6 reducing to fit on paper 5 4 retrieving from a remote site Ring Delay setting ene Sequential Polling RX 5 7 sending at end of conversation 6 3 Broadcasting 6 8 contrast delayed fax redial 7 7 manual Memory Transmission multiple settings overseas Polling Transmit resolution 6 4 Easy Receive Fax Receive Code receiving faxes e e setting F T Ring Time setting Ring Delay ai Telephone Answer Code 5 5 FCC notices cscccrccminesececcdicces 11 1 Gray scale Groups setting up Handset volume ee 4 5 Hearing aid compatible 11 1 HELP Help List Hold International calls 6 8 Interrupting Jacks convert to RJ11 jack 1 11 EXT jack external telephone 1 8 TAD answering machine triplex adapter Jams LCD Liquid Crystal Display NARRE LETERETO 1 4 3 1 Maintenance routine 12 8 changing the ribbon 12 9 cleaning the print head 12 8 Manual dialing receive transmission Memory Status List Memory Storage p Menu Table 3 1 3 3 3 6 Navigation keys ee 3 2 One Touch changing dialing setting up P in
82. n incoming fax to fit on one page of Letter or Legal size paper regardless of the paper size of the document The fax machine calculates the reduction ratio by using the page size of the document and your Paper Size setting Menu Set 2 6 1 Press Menu Set 2 5 2 Use Aor Y to select on or OFF Press Menu Set Press Stop Exit E f you receive faxes that are split on two pages turn on this 4 setting If the document is too long however the fax machine may print it on two pages E When Auto Reduction is turned on and an incoming document is smaller than your paper no reduction will take place and you will get the same size as the sender s document Setting Paper Size Loh You can use three sizes of paper for printing your faxes Letter Legal and A4 When you change the type of paper in the paper tray you will need to change the setting for paper size at the same time so your machine can fit an incoming fax on the page 1 Press Menu Set 2 6 2 Press A or W to select LETTER LEGAL or A4 Press Menu Set 3 Press Stop Exit Receiving a fax at the end of a conversation At the end of a conversation you can ask the other party to fax you information before you both hang up 1 Ask the other party to place the document in their machine and to press Start Tell the other party to wait until the fax machine sends receiving tones chirps before hanging up 2 When you hear the other machine s CNG tones beeps
83. n the line or if someone wants to send you a fax send the call back to the fax machine by pressing 51 Using a cordless external handset If your cordless telephone is connected to the EXT jack of the fax machine and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the fax machine answer first you will have to answer using the cordless and then go to the fax machine so you can press Hook to transfer the call to the cordless handset 5 5 Setup Receive Changing the remote codes Remote Codes might not work with some telephone systems The preset Fax Receive Code is 51 The preset Telephone Answer Code is 5 1 If you are always disconnected when accessing your external E tap remotely try changing the Fax Receive Code Telephone Answer Code or Activation Voice Code to other three digit codes using numbers 0 9 or 1 Press Menu Set 2 4 2 Press A or W to select ON or OFF Press Menu Set 3 Enter the new Fax Receive Code Press Menu Set 4 Enter the new Telephone Answer Code Press Menu Set 5 Press Stop Exit Printing a fax from the memory If you have selected Fax Forwarding Paging or Fax Storage Menu Set 8 1 you can still print a fax from the memory when you are at the fax machine See Setting Fax Storage on page 8 3 1 Press Menu Set 8 3 2 Press Fax Start 3 After printing has finished press Stop Exit Polling Polling is
84. nd shocks such as a desk Put the fax machine near a telephone wall jack and a standard grounded AC power outlet Choose a location where the temperature remains between 50 F and 95 F 10 35 C Caution E Avoid placing the fax machine in a high traffic area E Do not place near heaters air conditioners water chemicals or refrigerators E Do not expose the fax machine to direct sunlight excessive heat moisture or dust E Do not connect the fax machine to electrical outlets controlled by wall switches or automatic timers E Disruption of power can wipe out information in the fax machine s memory E Donotconnect the fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply E Avoid interference sources such as speakers or the base units of cordless phones viii Quick Reference Guide Sending faxes Automatic transmission 1 2 3 Insert the document face down in the ADF up to 10 pages Enter the fax number you want to call Press Fax Start Receiving faxes Select Receive Mode 1 Press Receive Mode to select FAX ONLY FAX TEL TAD ANSWER MACH or MANUAL If you select FAX TEL make sure you set Ring Delay and F T Ring Time See Setting the Ring Delay on page 5 2 and Setting the F T Ring Time FAX TEL mode only on page 5 3 Storing numbers Storing One Touch Dial numbers 1 2 Press Menu Set 6 1 Pr
85. ne after receiving one from Brother If you are dealing directly with Brother Brother will send to you a replacement Machine with the understanding that you will after receipt of the replacement Machine supply the required proof of purchase information together with the Machine that Brother agreed to replace You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre paid freight bill supplied by Brother in accordance with the instructions provided by Brother Since you will be in possession of two machines Brother will require that you provide a valid major credit card number Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage Your credit card will be charged up to the cost of a new Product only if i you do not return your original Product to Brother within five 5 business days ii the problems with your original Product are not covered by the limited warranty iii the proper packaging instructions are not followed and has caused damage to the product or iv the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase bill of sale The replacement Machine you receive even if refurbished or remanufactured will be covered
86. ne companies This feature displays the telephone number or name if available of Call Waiting Callers on your machine s LCD 1 2 Press Menuseni o a Press A or to select ON or OFF Press Menu Set To answer a Call Waiting signal 3 c4 To answer a Call Waiting signal while you re talking on the phone ask the other party if you can put them on Hold to catch the other call The LCD shows the Caller ID Press Search Speed Dial to switch to the second call To switch back to the first call press Search Speed Dial again Either caller can hang up at any time However if you hang up you will disconnect both callers 5 13 Setup Receive 6 Setup Send How to dial You can dial in any of the following ways Manual dialing Press all of the digits of the phone or fax number 6 gt 00O One Touch dialing Press the One Touch key of the location you want to call If the LCD shows NOT REGISTERED when you enter the One Touch number a number has not been stored for it Speed Dialing Press Search Speed Dial and then the two digit Speed Dial number See Storing Speed Dial numbers on page 7 2 A a two digit number earch Speed Dial If the LCD shows NOT REGISTERED when you enter the Speed Dial number a number has not been stored for it Search You can search for names you have stored in One Touch and Speed Dial memories Press Search Speed Dial and the navigation keys lt or p gt
87. ne stores the document in memory and then transmits it to all the numbers you entered If the line is busy your machine will redial ae Press Stop Exit during transmission to cancel the current fax Broadcast E Tocancel alllocations press Menu Set 4 See Canceling a scheduled job on page 6 5 E Toturn Memory Transmission back off after the Broadcast has finished go to Step 2 and select OFF Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line we recommend that you turn on the Overseas Mode After you send a fax using this feature the feature will turn itself off 1 Insert the document face down in the ADF 2 Press Menu Set 3 5 3 Press A or Y to select on or OFF Press Menu Set 4 Press 1 if you want to choose more settings and the LCD will return to the SETUP SEND menu Press 2 if you have finished choosing settings and then go to Step 5 5 Enter the fax number you re calling 6 Press Fax Start 6 8 Setup Send Call Reservation You can send a fax and let the other party know that you want to speak to him after the fax transmission is completed The other fax machine will ring as if it were receiving a telephone call if the other party picks up the handset your machine will ring To have a conversation lift the handset If you set Call Reservation and Call Back message to ON your machine leaves a message if the other party does not answer 1
88. ng reports FAX settings and activity eee ees eeeeseeeeeeees 9 1 Customizing the Transmission Verification Report 9 1 Setting the Journal Period s es 9 1 Printing reports s s s How to print a report 10 Making copies Using the fax machine as a COPiEP eee 10 1 Copy operations eeeceecessesseccsreesceeeteccseesseeeeeeeees 10 1 Making a single COPY 0 0 eee cece eee eeeeeeeeeeeees 10 1 Copy options Single or Multiple copies Sort Stack Reduce Enlarge sccsssesseeseecsseessreseeeeseees 10 2 11 Important information Standard telephone and FCC Notices 11 1 These notices are in effect on models sold and used in the United States only a an 11 1 Federal Communications Commission FCC Declaration of Conformity USA only 008 11 2 Important safety instructions 11 4 xiii TradomafkS rinn inaandaa a Shipment of the fax machine s 12 Troubleshooting and routine maintenance Troubleshooting asiriar a Error MESSageS iieeieeeieesirsesissrrsssr resns Compatibility s a he Document Jam or Paper Jam sssssssesseerrerreere If you are having difficulty with the fax machine Routine maintenance cee cee eee eeeeeeneeeneeeeees Cleaning the print head cccceeeeeesteeeeeeeeeneees Cleaning the SCANnnel ccceeeceesteeeeeeteeeseeeeeeneeees Changing the ribbon cceeeeeeeeeeteeeeeeeeeeteeeeeeeee G Glossary Specifications R Rem
89. ng them and setting them up on separate keys in any combination Make sure you have selected CHAIN as the type of number when you stored the beginning portions of a long number The combined number will be dialed in the order that you entered it as soon as you press Fax Start See Storing Speed Dial numbers on page 7 2 Perhaps you have stored 555 on Speed Dial 03 and 7000 on Speed Dial 02 If you press Search Speed Dial 03 Search Speed Dial 02 and Fax Start you will dial 555 7000 To temporarily change a number you can substitute part of the number with manual using the dial pad For example to change the number to 555 7001 you could press Search Speed Dial 03 and then press 7001 using the dialing pad If you must wait for another dial tone or signal at any point in the dialing sequence store a pause there in the number by pressing Redial Pause Each key press adds a 3 5 second delay 05 ENTER amp SET Quick Dial numbers and dialing options 7 6 Search You can search for names you have stored in One Touch and Speed Dial memories See Storing One Touch Dial numbers on page 7 1 and Storing Speed Dial numbers on page 7 2 1 Pick up the handset 2 Press Search Speed Dial then enter the first letter of the name you are looking for by using the dial pad 3 Press lt or gt to search the names that are displayed alphabetically 4 When the screen displays the name you want to call press Fax Start
90. niformly when stacked that is made with a short grain that is curled wrinkled folded ripped stapled paper clipped pasted or taped 2 1 Paper How to load paper To load paper Before you add paper remove all of the paper from the paper tray 1 Fan the stack of paper well to avoid paper jams and mis feeds Tap the stack of paper so the edges are even 2 Gently insert the paper The side to be printed on must be face down Paper Paper 2 2 3 On Screen Programming User friendly programming The fax machine is designed to be easy to use with LCD on screen programming using the navigation keys User friendly programming helps you take full advantage of all the menu selections the fax machine has to offer Since your programming is done on the LCD we have created step by step on screen instructions to help you program the fax machine All you need to do is follow the instructions as they guide you through the menu selections and programming options Menu table You can probably program the fax machine without the User s Guide if you use the Menu table that begins on page 3 3 These pages will help you understand the menu selections and options that are found in the fax machine programs You can program the fax machine by pressing Menu Set E tollowed by the menu numbers For example to set RESOLUTION to FINE Press Menu Set 3 4 and A or to select FINE Press Menu Set Mem
91. nse System as your first transmission This will check that your fax machine is working properly To get a response you must have set up your Station ID See Setting the Station ID on page 4 2 In USA only 1 877 268 9575 fax When your Test Sheet is received a Confirmation Sheet and Product Registration form will be sent back to your fax machine Please fill in the form and return it to complete your registration 1 2 Introduction Part names E Front view 1 Telephone Line Cord Se 5 Paper Wire Extension 6 Paper Tray 7 Paper Guides 8 Control Panel 9 Cover Open Lever No Name Description 1 Telephone Line Cord Connect the fax machine to a telephone wall jack 2 Telephone Handset Use when receiving or making voice calls 3 Handset Curled Cord Use to connect the handset to the fax machine 4 Document Support Supports the document in the ADF 5 Paper Wire Extension Supports the paper in the paper tray 6 Paper Tray Load paper here 7 Paper Guides Press and slide to fit the document width 8 Control Panel Use the keys and display to control the fax machine 9 Cover Open Lever To open the top cover lift this lever E Back view 10 External Telephone Line Jack 11 Telephone Line Jack No Name Description 10 External Telephone Line Plug in the telephone line of an external Jack EXT telephone or TAD here 11 Telephone Line Jack Plug in the
92. ntial Automatic Light Dark manual setting e Horizontal 203 dot inch 8 dot mm e Vertical Standard 98 line inch 3 85 line mm Fine Photo 196 line inch 7 7 line mm Superfine Photo copy 392 line inch 15 4 line mm 4 stations 100 stations Up to 4 groups Up to 104 locations One time after 5 minutes 0 1 2 3 or 4 rings Monitor Public switched telephone network Up to 20 pages Out of Paper Reception Up to 25 pages Refill Ribbon Roll Yield Up to 150 pages Letter Pages refers to the ITU T Test Chart 1 in Out of Paper Reception in ECM mode Specifications and printed materials are subject to change without prior notice Specifications S 2 l Index The items in all upper case represent LCD messages Access codes storing and dialing Accessories and supplies ADF automatic document feeder a aa aap es e EEn 6 2 Answering machine TAD PENEN ESPETA EEEE EE 1 8 5 1 Automatic fax receive Easy Receive fax redial transmission cceeee Broadcasting setting up Groups Brother accessories and supplies ii Brother numbers i Customer Service FAQs frequently asked questions fax back system product support Test Sheet sending warranties Call Back Message Call Reservation Call Waiting Caller ID 5 13 Caller ID print Log view Log Canceling a scheduled fax job
93. o dial tone at the wall outlet call your telephone company The Caller ID does not display after the Call Waiting signal The Caller ID signal is sent ten seconds after the Call Waiting Signal and speaking may interfere with it When you hear the Call Waiting signal ask the other party to hold while you answer the call Then stop speaking until you see the Caller ID on the LCD Receiving Faxes Cannot receive a fax Make sure that the fax machine is in the correct receiving mode for your setup See Choosing the Receive Mode on page 5 1 If there seems to be interference on your phone line try setting the Compatibility to BASIC See Compatibility on page 12 4 Troubleshooting and routine maintenance 12 6 DIFFICULTY SUGGESTIONS Sending Faxes Cannot send a fax Ask the other party to check that the receiving machine has paper Print the Transmission Verification Report and check for an error See Printing reports on page 9 1 Poor sending quality Try changing your resolution to FINE or S FINE Make a copy to check the fax machine s scanner operation Dialing does not work Check all line cord connections and make sure the curled handset cord is not in the EXT jack Check the power cord connection Send a manual fax by pressing Hook or by lifting the handset and dialing the number Wait to hear fax receiving tones before pressing Fax Start Canada on
94. or your telephone company s Distinctive Ring EY senice before you program the fax machine to work with it Do you have Voice Mail If you have Voice Mail on the phone line that you will install your new fax machine on there is a strong possibility that Voice Mail and the fax machine will conflict with each other while receiving incoming calls However this Distinctive Ring feature allows you to use more than one number on your line so both Voice Mail and the machine can work together without any problems If each one has a separate phone number neither will interfere with the other s operations If you decide to get the Distinctive Ring service from the telephone company you will need to follow the directions below to register the new Distinctive Ring pattern they give you This is so your machine can recognize its incoming calls ean can change or cancel the Distinctive Ring pattern at any time You can switch it off temporarily and turn it back on later When you get a new fax number make sure you reset this feature Setup Receive 5 8 Before you choose the ring pattern to register You can only register one Distinctive Ring pattern with the machine Some ring patterns cannot be registered The ring patterns below are supported by the Brother machine Register the one your telephone company gives you Ring Pattern Rings 1 long long TUUL 2 short long short M 3 short short long SILT L_ 4 very long normal patt
95. ory Capacity Paper Tray Paper Output Printer Type LCD Desktop facsimile transceiver 512 KB 17 24 Ib 64 g m 90 g m Up to 50 sheets Temperature 23 C Humidity 50 17 24 Ib 64 g m 90 g m Up to 20 sheets Line Thermal with Ribbon 16 characters x 1 Line Liquid Crystal Display Operating Environment Temperature 50 95 F 10 35 C Best Print Quality Power Source Power Consumption Dimensions 13 4 in 340 mm 5 4 in 138 mm Humidity 20 80 68 86 F 20 30 C 120V AC 50 60 Hz USA and Canadian version only Standby under 4 8 watts Operating under 160 watts i Weight Copy Enlarge Reduce Multiple Copies S 1 Specifications 11 9 in 302 mm 5 5 Ib 2 5 kg with components 50 to 150 50 75 87 93 100 120 125 150 amp Auto Up to 99 pages plus sort Fax Compatibility Coding System Modem Speed Document Size Paper Size Automatic Document Feeder ADF Gray Scale Polling Types Contrast Control Resolution One Touch Dial Speed Dial Groups Broadcasting Automatic Redial Auto Answer Speaker Type Communication Source Memory Transmission ITU T Group 3 Modified Huffman MH 9600 7200 4800 2400 bps Automatic Fallback Scanner Width Max 8 5 216 mm Letter Legal Up to 10 pages 64 levels Standard Seque
96. ory Storage If there is a power failure you will not lose your menu settings because they are stored permanently Temporary settings such as Contrast Overseas Mode and so on will be lost You may also have to reset the date and time 3 1 On Screen Programming Navigation keys _ Access the menu Go to the next menu level Accept an option Scroll through the current S R up i amp Imenu level Fo Go back to the previous menu S amp level Go forward to the next menu level sopext Exit the menu You can access the menu mode by pressing Menu Set When you enter the menu the LCD scrolls Press 1 for Initial Setup I INITIAL SETUP OR Press 2 for Setup Receive menu 2 SETUP RECEIVE OR Press 3 for Setup Send menu OR Press 4 for Cancel Job menu OR Press 5 for Interrupt menu OR Press 6 for Set Quick Dial menu OR Press 7 for Setup Reports menu 7 SETUP REPORTS OR Press 8 for Remote Fax Opt menu 3 REMOTE FAX OPT OR Press 0 for Miscellaneous menu 0 MISCELLANEOUS You can scroll more quickly through each menu level by pressing the arrow key A or V for the direction you want Select an option by pressing Menu Set when that option appears on the LCD Then the LCD shows the next menu level Press A or to scroll to your next menu selection Press Menu Set When you finish setting an option the LCD show
97. ote Retrieval Access Card xiv 1 Introduction Using this Guide Throughout this Guide you ll see special symbols alerting you to important warnings notes and actions Special fonts identify keys you should press messages that appear on the LCD and important points or related topics Bold Bold typeface identifies specific keys on the fax machine control panel Italics Italicized typeface emphasizes an important point or refers you to a related topic Courier Courier typeface identifies the messages on the LCD of the fax machine A Warnings inform you what to do to avoid possible personal injury A Electrical Hazards alert you to a possible electrical shock Cautions specify procedures you must follow or avoid to prevent possible damage to the fax machine Notes tell you how you should respond to a situation that may amp arise or give tips about how the current operation works with other features Improper Setup alerts you to devices and operations that are not compatible with the fax machine Finding information Allthe chapter headings and subheadings are listed in the Table of Contents You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide Introduction 1 1 Fax Test Sheet and Product Registration USA only After setting your Station ID please fill in the Test Sheet included with the fax machine and fax it to Brother s Automated Fax Respo
98. ou pressed 2 in Step 4 the document will be stored in the memory and can be retrieved from any other fax machine until you delete the fax in memory by using the Canceling a Job menu setting Setup Send 6 11 Memory Transmission This feature allows the fax machine to scan a fax into its memory and send it as soon as the scan is complete This way you don t have to wait for the entire fax to be transmitted before you retrieve your document 1 Insert the document face down in the ADF 2 Press Menu Set 3 9 3 To change the default setting press A or to select ON or tror mion _ OFF Press Menu Set Go to Step 5 OR For the next fax transmission only press A or to select NEXT FAX ONLY Press Menu Set 4 For the next fax only press A or to select ON or OFF Press Menu Set 5 Press 1 to choose more settings The LCD returns to the SETUP SEND menu OR Press 2 if you have finished choosing settings and go to Step 6 6 Enter fax number and press Fax Start Out of Memory message If you get an OUT OF MEMORY message while scanning the first page of a fax press Stop Exit to cancel the scan If you get an OUT OF MEMORY message while scanning a subsequent page you will have the option to press Fax Start to send the pages scanned so far or to press Stop Exit to cancel the operation If the faxes you send are typically very large or detailed you amp may get OUT OF MEMORY errors frequently If
99. peaker volume by pressing Hook and then selecting a speaker volume level Press lt or gt lt to adjust the volume level The LCD shows the setting you are choosing Each key press changes the volume to the next setting The new setting will remain until you change it again Choosing the Handset Volume For Volume Amplify Before you begin to use your fax machine you must decide if you need to set the handset volume to VOL AMPLIFY ON fora user who is hearing impaired The AMPLIFY volume level complies with FCC standards VOLUME AMPLIFY OFF This default setting is appropriate if none of the users are hearing impaired During a conversation users can press lt 4 or gt x lt on the control panel to adjust the volume to Low or HIGH When the handset is replaced the handset volume will remain until you change it again Initial Setup 4 4 VOLUME AMPLIFY ON TEMPORARY This setting is appropriate if some of the users are hearing impaired During a conversation users can press lt or gt x on the control panel to adjust the volume to Low HIGH or AMPLIFY When the handset is replaced the handset volume returns to the default setting of Low VOLUME AMPLIFY 0N PERMANENT Choose VOL AMPLIFY ON PERMANENT if all of the users are hearing impaired During a conversation users can press lt or gt x lt on the control panel to adjust the volume to Low HIGH or AMPLIFY When the handset is replaced the handset volu
100. peed Dial changing dialing setting up TAD telephone answering device external connecting Receive Mode with two line jack Temporary Cover Page 6 7 Text entering special characters 4 3 Tone signals on Pulse line 7 7 Troubleshooting eeee 12 1 error messages on LCD 12 1 if you are having difficulty incoming calls 12 7 phone line difficulties 12 6 printing or receiving faxes sending faxes Two line phone system 1 11 User Settings List 0 0 00 9 2 Volume setting beeper handset Volume Amplify for the hearing impaired E R EEEE 4 4 4 5 ring speaker l 3 index Warranties Canada Notice Disclaimer World Wide Web Remote Retrieval Access Card If you plan to receive fax messages while away from the fax machine carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures Simply cut out the card and fold it to fit your wallet or organizer Keeping it handy will help you derive the full benefit of the fax machine s Forwarding Paging and Remote Retrieval features 3 uw ea aa dn 3uey 9 YSTUTJ NOA UIM ouTORUT XVJ NOK 43891 01 G SSG G puewwos e Joqua sdaoq woYs Z 19y P 06 sald sagesso ON sdaoq ON NOILVYadQ SLOWAY 1X3 sadessou
101. phone company can see the caller ID of a second call while on the telephone and can switch back and forth between two calls Cancel Job Cancels a programmed job like Delayed Fax or Polling CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Communication error An error during fax sending or receiving usually caused by line noise or static Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Cover Page Prints a page at the other party s machine that contains the sender and recipient s name and fax number number of pages and comment You can generate an electronic cover page at the other end with pre programmed information from memory or you can print a sample cover page to fax with your document Delayed Fax Sends your fax at a specified later time that day Distinctive Ring A subscriber service purchased from the telephone company that gives you another phone number on an existing phone line The Brother fax machine uses the new number to simulate a dedicated fax line Glossary G 1 Easy Receive Enables the fax machine to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension telephone A telephone on the fax nu
102. press Fax Start The LCD shows 3 Replace the handset Setup Receive 5 4 Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone or an external telephone in the EXT jack of the machine you can make the fax machine take the call by using the Fax Receive Code When you press the Fax Receive Code 5 1 the fax machine starts to receive a fax See Easy Receive on page 5 3 If the fax machine answers a voice call and pseudo double rings for you to take over use the Telephone Answer Code 5 1 to take the call at an extension phone See Setting the F T Ring Time FAX TEL mode only on page 5 3 If you answer a call and no one is on the line you should assume that you re receiving a manual fax E Atan extension phone on a separate telephone wall jack press 5 1 wait for fax receiving tones chirps and then hang up E Atan external phone connected to the fax machine s EXT jack press 51 and wait for the phone to be disconnected before you hang up the LCD shows RECEIVE Your caller will have to press the Start key to send the fax For FAX TEL mode only When the fax machine is in FAX TEL mode it will use the F T Ring Time pseudo double ringing to alert you to pick up a voice call If you re at an extension or external phone you ll need to lift the handset during the F T Ring Time and then press 5 1 between the double rings If no one is o
103. r fax machine beep Your fax machine will call the other machine which will then print your fax messages Changing your Fax Forwarding number The default setting of your fax forward number that has been previously stored can be changed from another telephone or fax machine using Touch Tone 1 Dial your fax number 2 When your fax machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 When you hear two short beeps use the dial pad to press 95 4 4 wait for the long beep and then use the dial pad to enter the new number of the remote fax machine you want your fax messages forwarded to followed by up to 20 digits You cannot use and as dial numbers However press E i you want to store a pause 5 Hang up after you hear the fax machine beep 8 6 Remote Fax Options 9 Printing reports FAX settings and activity Your fax machine can print a Transmission Verification Report after each fax you send Also a journal of sent and received faxes can be printed at specified intervals Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax This report lists the time and date of transmission and whether the transmission was successful Ok If you select ON the report will print for every fax you send When the feature is OFF the Report will only print it there is a amp transmiss
104. rn to the Pulse dialing service 7 7 Quick Dial numbers and dialing options 8 Remote Fax Options Fax Forwarding You can only use one remote fax option at a time Fax Forwarding OR Paging OR Fax Storage OR Off You can change your selection at any time Menu 8 1 See Turning off Remote Fax Options on page 8 3 Setting up Fax Forwarding When you select Fax Forward your fax machine stores the received fax in the memory The fax machine will then dial the fax number you ve programmed and forwards the fax message 1 Press Menu Set 8 1 2 Press A or W to select FAX FORWARD Press Menu Set 3 Enter the forwarding number up to 20 digits Press Menu Set 4 Press A or to select BACKUP PRINT ON BACKUP PRINT ON or BACKUP PRINT OFF Press Menu Set ae If you select BACKUP PRINT ON faxes will also be printed at your fax machine so you will have a copy if there is a power failure before it is forwarded or a problem at the receiving machine E If you select BACKUP PRINT OFF and a problem occurs during Fax Forwarding then your recieved fax might be erased from memory before it can be printed The LCD will ask you to enter the fax number to which faxes will be forwarded 5 Press Stop Exit Remote Fax Options 8 1 Programming your pager number Whe n Paging is selected your fax machine dials the pager number you ve programmed and then dials your Personal Identification Num
105. s received If you are installing the fax machine to work with a PBX 1 Itisnot guaranteed that the unit will operate correctly under all circumstances with a PBX Any cases of difficulty should be reported first to the company that handles your PBX 2 fal incoming calls will be answered by a switchboard operator it is recommended that the Receive Mode be set to MANUAL All incoming calls should initially be regarded as telephone calls Custom features on your phone line If you have Voice Mail Call Waiting RingMaster an answering service an alarm system or other custom feature on one phone line it may create a problem with the operation of your fax machine See Custom features on a single line on page 12 7 Introduction 1 13 2 Paper About paper Handling and using plain paper Store paper in its original packaging and keep it sealed Keep the paper flat and away from moisture direct sunlight and heat Paper specifications for the paper tray Size letter legal Weight 17 to 24 Ib 64 to 90 g m Thickness 0 003 to 0 0047 in 0 08 to 0 12 mm Capacity up to 50 sheets under the following conditions temperature 23 C humidity 50 The fax machine can only scan an image 8 2 in 208 mm amp wide regardless of how wide the paper is O Do not use cardboard newspaper or fabric Do not use paper E that is extremely shiny or highly textured that was previously printed by a printer that cannot be arranged u
106. s ACCEPTED On Screen Programming 3 2 Press the Menu numbers ex Press 1 1 for Date Time OR 4 Cg SN OA SAE s f Seto to select to select to accept exit Main Menu A eer Menu Selections Options Descriptions Page 1 DATE TIME Puts the date andtimeon 4 1 the LCD and in the headings of faxes you send 2 STATION Program your name and 4 2 ID fax number to appear on each page you fax 3 BEEPER OFF Adjustthe volume levelof 4 4 LOW the beeps that sound HIGH when you press a key an a error occurs ora B document is sent or H received 4 4 VOLUME ON For the hearing impaired 4 5 s AMPLIFY PERMANENT you can set the volume to A TEMPORARY the VOL AMPLIFY ON z OFF setting on a permanent or E temporary basis 5 AUTO ON Changes for Daylight 4 1 DAYLIGHT OFF Saving Time automatically 6 TONE PULSE TONE Selects the dialing mode 4 6 For Canada PULSE Only 7 LOCAL ENGLISH Allows you to change the See LANGUAGE FRENCH LCD Language to French For Canada French manual Only 1 RING 04 Sets the number of rings 5 2 DELAY 03 before your fax machine m 02 answers in FAX TEL or h 01 FAX ONLY mode 3 00 E 2 F T RING 70 Sets pseudo double ring 5 3 a TIME 40 time in FAX TEL Mode B 30 fy 20 be a 3 EASY ON Receive fax messages 5 3 RECEIVE SEMI without pressing the OFF Fax Start key em factory setting option is shown in bold 3 3 On Scr
107. s Menu Set 3 1 2 Press A or W to select on or OFF If you select ON a cover page is always sent when you send a fax 3 Press Menu Set 4 f you selected ON press A or to select one of the standard or your own comments 5 Press Menu Set when the screen displays your selection The screen displays ce OTHER SETTINGS y 6 Press1if you want to choose YES 2 NO more settings The LCD returns to the SETUP SEND menu OR Press 2 to exit if you have finished choosing settings NO OA A QNS O Setup Send 6 7 Using a printed Cover Page If you prefer using a printed cover page that you can write on you can print the sample page and attach it to your fax 1 Press Menu Set 3 1 2 Press A or W to select PRINT SAMPLE Press Menu Set Broadcasting Using the numbers you have stored in Groups One Touch and Speed Dial memory you can Broadcast faxes automatically to a maximum of 104 different locations in a few simple steps You must set MEMORY TX either ON or NEXT FAX ONLY After the Broadcast is completed a Broadcast Report will be printed automatically to let you know the results 1 Insert the document face down in the ADF 2 Press Menu Set 3 9 to select ON for Memory Transmission See Memory Transmission on page 6 12 3 Press Menu Set 4 Enter the One Touch and Speed Dial numbers one after the other Search numbers or a Group number you have stored 5 Press Fax Start The fax machi
108. sent This information will remain until you pick up the handset Prints the Help List so you can see at a glance how to quickly program your fax machine Lists names and numbers stored in One Touch and Speed Dial memory in numerical order Lists information about the last incoming and outgoing faxes TX means Transmit RX means Receive Quick Dial list above alphabetically Lists your settings Lists summary information and amount of occupied memory Make sure that there is no document in the ADF Press Copy Reports then enter the number see list above of the report you want to print For example press 6 to print the USER SETTINGS 9 2 Printing reports 1 0 Making copies Using the fax machine as a copier You can use this fax machine as a copier Always make sure you have paper in the paper tray before making copies Copy Copy Key Incoming faxes cannot be received on paper or into the memory while the fax machine is copying Copy operations To make a single copy that is not reduced enlarged or sorted you only have to press one key Remember your fax machine cannot scan anything closer than 1 6 in 4 mm from the edge of the paper 1 8 3 mm Not Scannable area 1 6 4 mm 1 6 4 mm 1 6 4 mm Making a single copy 1 Insert the document face down in the ADF 2 Press Copy Reports twice To cancel press Stop Exit Do NOT pull on the paper while copying is in progr
109. services Your fax machine supports the Caller ID and Distinctive Ring subscriber telephone service that some telephone companies offer If you have Voice Mail Call Waiting RingMaster an ES arewerng service an alarm system or other custom features on your telephone line it may affect the way the fax machine works See Custom features on a single line on page 12 7 If you have Voice Mail on your phone line please read the following carefully Distinctive Ring Brother uses the term Distinctive Ring but different telephone companies have other names for this service such as SmartRing RingMaster Teen Ring Indent a Call or Indent a Ring What does your telephone company s Distinctive Ring do Your telephone company s Distinctive Ring service allows you to have more than one number on the same phone line If you need more than one phone number it is cheaper than paying for an extra line Each phone number has its own distinctive ring pattern so you will know which phone number is ringing This is one way you can have a separate phone number for your machine Oo Please call your telephone company for availability and rates What does Brother s Distinctive Ring do The Brother fax machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company s Distinctive Ring service The new phone number on your line can just receive faxes You must pay f
110. smit we 6 11 Memory Transmission s 6 12 Out of Memory message ee eect eee eeeeeeees 6 12 Interrupting Delayed Fax and Polled Transmit jobs 6 13 7 Quick Dial numbers and dialing options Storing numbers for easy dialing cceeeeeeeeeeeees 7 1 Storing One Touch Dial numbers 7 1 Storing Speed Dial numbers oe Changing One Touch and Speed Dial numbers 7 3 Setting up Groups for Broadcasting 7 4 Dialing Options reena a aaa eek 7 5 Manual dialing ccccceeceeeceeeeeeeeeeeeeeeeeeeeeeeteeaeeetae 7 5 One Touch dialing a 7 5 Speed Dialing seeeeeeeeeeeseerersreserrsrsnnes 7 6 Access codes and credit card numbers 7 6 Search san A ativan aa Ag 7 7 PAUSE monier cel ed detest costes a N 7 7 Hold iir 7 7 Redial Telephone 7 7 Redial Fax 7 7 Tone or Pulse Canada only cceeeeeeeeseeeeseees 7 7 8 Remote Fax Options Fax Forwarding e aeeaiei oei Nas E asi a E 8 1 Setting up Fax Forwarding 8 1 Programming your pager number 8 2 Setting Fax Storage eee 8 3 Turning off Remote Fax Options 8 3 Setting your remote access code eect ee eeeeeeeeee 8 3 Remote Retrieval ccc ccsessecccestssssesseceeccseesseseaeeeees 8 4 Using your remote access code 8 4 Remote commandS s s s seese 8 5 Retrieving fax Messages ssec 8 6 Changing your Fax Forwarding number 0 8 6 9 Printi
111. t c cceeeees 5 5 Changing the remote codes Printing a fax from the memory Polga canes teeter ie Telephone S rviCe cccececeesteeeeeeeeeeeeeeeeeneeeeeeaeeeeee Distinctive RING i285 A i e ieee Registering the Distinctive Ring pattern aa Caller D seca jcecetatacsetaccatiavactuetsxesisvarhsecneoealatst genesaded Call Waiting Caller ID eeens 6 Setup Send Howto dial aeoea AE aAA cea 6 1 Manual dialing 0 cccccceceeeceeeeeeeeeeseeeeeeeeeeeeneeeeeetee 6 1 One TOuUCh dialing seeeseseieeseeeeriesrrirerriererierriessrsns 6 1 Speed Dialing 6 1 xii Search 00 6 1 Fax Redial 6 2 FOW 10 f AK 20s ies E E E 6 2 Automatic transmMiSSion ccccccccccccssesseceeeeesseteaees 6 2 Manual transmission Z Sending a fax at the end of a conversation 6 3 Basic sending operations eee eee teeter eee 6 3 Sending faxes using multiple settings Contrast Fax resolution ssec 6 4 Multiple Resolution Transmission cccccceeeeees 6 5 Canceling a fax iN progress cece eeeeeeeeeeeees 6 5 Canceling a scheduled job 6 5 Advanced sending operations 0 6 6 Composing the electronic Cover Page 6 6 Broadcastingin na 6 8 Overseas Mode ccccetessecsteessesssesersaseseeseeseeveneens 6 8 Call Reservation oo ee eee eeeeeeeeeeeeeeaees 6 9 Delayed Fax 6 10 Setting up Polled Tran
112. the process of retrieving faxes from another fax machine You can use the fax machine to poll other machines or you can have someone poll the fax machine Everyone who is involved in Polling needs to set up their fax machines for Polling When someone polls the fax machine to receive a fax they pay for the call If you poll someone s fax machine to receive a fax you pay for the call ereone fax machines do not respond to the Polling feature Setting up Polling Receive Polling Receive is when you call another fax machine to receive a fax from it 1 Press Menu Set 2 7 2 Enter the fax number you are polling 3 Press Fax Start The LCD shows DIALING Setup Receive 5 6 Setting up Sequential Polling Receive The fax machine can ask for faxes from several fax units in a single operation Sequential Polling Receive Afterwards a Sequential Polling Report will be printed 1 Press Menu Set 2 7 2 Enter the fax machines you want to poll using One Touch Speed Dial a Group or Search For example for One Touch 3 and Speed Dial location 09 press One Touch dial key 3 Search Speed Dial and 09 3 Press Fax Start The fax machine will poll each number or Group number in turn to receive a fax Press Stop Exit while the machine is dialing to cancel the amp poling process To cancel all sequential polling receive jobs press Menu Set 4 See Canceling a scheduled job on page 6 5 5 7 Setup Receive Telephone
113. this happens change the Memory Transmission setting back to OFF 6 12 Setup Send Interrupting Delayed Fax and Polled Transmit jobs Even if you have your machine set to send a fax later or if you have it set to be polled you can interrupt the scheduled job to send a fax or make a copy now However you cannot use automatic redial or the Menu mode 1 Press Menu Set 5 2 Wait 2 seconds then remove the documents that are waiting in the ADF 3 Insert the document you want to send now in the ADF 4 Enter the number for the fax you want to send now and press Fax Start 5 After the transmission is finished return the first document to the ADF 6 Press Menu Set 5 to restore the Delayed Fax or Polled Transmit If you set Delayed Fax or Polled Transmit using the memory amp that is if you have already scanned the document into your machine s memory and will send it from there you don t have to interrupt to send a fax or make a copy Setup Send 6 13 7 Quick Dial numbers and dialing options Storing numbers for easy dialing You can set up the fax machine to do following types of easy dialing One Touch Speed Dial and Groups for Broadcasting faxes When you dial a quick dial number the LCD shows the name if you stored it or the number If you lose electrical power the quick dial numbers that are in amp the memory will not be lost Storing One Touch Dial numbers Your fax machine has One Touch keys where you
114. ting the Caller ID Log 1 Press Hold Caller ID 2 To print the Caller ID Log press Fax Start Setup Receive 5 10 Viewing the Caller ID Log 1 Press Hold Caller ID CALLER ID IOG 2 After two seconds press A or to scroll through the Caller ID Log 02 TOM HENDERSON 03 ABC COMPANY 3 When you want to see detailed 03 ABC COMPANY information for a displayed ID phone number and date and time call was received press 03 02 01 12 00 Menu Set 4 Tocontinue viewing the Caller ID Log Step 2 press A or V OR To exit the Caller ID Log press Stop Exit Returning a call from the Log You can scroll through the Caller ID Log and select a call to return automatically See page 5 10 For USA Only You must set up your AREA CODE in advance See Setting up your area code USA only on page 4 6 1 Press Hold Caller ID 2 Press A or W to scroll through the Caller ID Log and when you see a call you want to EEEREN return immediately press 03 02 01 12 00 Menu Set DIAL PRESS START 3 To begin dialing press Fax Start 4 Begin speaking when the other party answers This feature may not be available in certain areas of the USA and Canada If your dialing plan does not follow the standard 1 area code 7 digit number dialing system for calling outside your area code you may experience problems returning calls automatically from the Caller ID Log Your machine will automatically dial 1 p
115. tive Ring 1 Press Menu Set 0 2 2 Press A or W to select OFF Press Menu Set 3 Press Stop Exit Ow If you turn off Distinctive Ring the machine will stay in MANUAL receive mode You will need to set the Receive Mode again See To select or change your Receive Mode on page 5 2 Caller ID The Caller ID feature lets you use the Caller ID subscriber amp serice offered by many local telephone companies This service displays the telephone number or name if it is available of your caller as the line rings After a few rings the LCD shows the telephone number of your caller and name if available Once you pick up the handset the Caller ID information disappears from the LCD but the call information remains stored in the Caller ID memory E You will see the first 16 characters of the number or name E OUT OF AREA display means call originated outside your Caller ID service area E PRIVATE CALL display means the caller has intentionally blocked transmission of information Caller ID service varies with different carriers Call your local telephone company to determine the kind of service available in your area Caller ID Log Your machine stores up to 30 of the last Caller IDs received into your machine s memory in the Caller ID Log When the thirty first call comes in information about the first call is erased You can print the report or scroll through Caller ID information to review those calls made to your machine Prin
116. to ON or OFF after you have retrieved or erased all your messages 96 Retrieve a fax 1 Print a memory status list Enter the number of a remote fax machine to print a memory status list 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages See page 8 6 3 Erase faxes from the If you hear one long beep you can erase memory fax messages from the memory 97 Check the Receiving Status 1 Fax You can check whether the fax machine has received any faxes If yes you will hear one long beep If no you will hear three short beeps 98 Change the Receive Mode 1 TAD ANSWER MACH If you hear one long beep your change 2 FAX TEL has been accepted 3 FAX ONLY 90 Exit Press 9 0 to exit Remote Retrieval Wait for the long beep then replace the handset Remote Fax Options 8 5 Retrieving fax messages 1 Dial your fax number 2 When your fax machine answers immediately enter your Remote Access Code 3 digits followed by If you hear one long beep you have messages 3 As soon as you hear two short beeps use the dial pad to press 9 6 2 4 Wait for the long beep and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by up to 20 digits You cannot use and as dial numbers However press a i you want to store a pause 5 Hang up after you hear you
117. to party lines Brother cannot accept any financial or other responsibilities that may be the result of your use of this information including direct special or consequential damages There are no warranties extended or granted by this document A WARNING This fax machine has been certified to comply with FCC standards which are applied to the USA only A grounded plug should be plugged into a grounded AC outlet after checking the rating of the local power supply for the fax machine to operate properly and safely Federal Communications Commission FCC Declaration of Conformity USA only Responsible Party Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater NJ 08807 0911 USA TEL 908 704 1700 declares that the products Product Name FAX575 comply with Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation 11 2 Important information This equipment has been tested and found to comply with the limits for a Class B digital device pursuant to Part 15 of the FCC Rules These limits are designed to provide reasonable protection against harmful interference in a residential installation This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the
118. umber of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five brother Brother International Corporation 100 Somerset Corporate Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue H tel de Ville Dollard des Ormeaux QC CANADA H9B 3H6 Visit us on the World Wide Web http www brother com These machines are made for use in the USA and CANADA only We cannot recommend using them overseas because it may violate the Telecommunications Regulations of that country and the power requirements of your multi function center may not be compatible with the power available in foreign countries Using USA or CANADA models overseas is at your own risk and may void your warranty US CAN LF3929001
119. used to connect this equipment to the premises wiring and telephone network must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA A compliant telephone cord and modular plug is provided with this product It is designed to be connected to a compatible modular jack that is also compliant See installation instructions for details The REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum of RENs should not exceed five 5 0 To be certain of the number of devices that may be connected to a line as determined by the total RENs contact the local telephone company For products approved after July 23 2001 the REN for this product is part of the product identifier that has the format US AAAEQ TXXXX The digits represented by are the REN without a decimal point e g 06 is a REN of 0 6 For earlier products the REN is separately shown on the label If this equipment causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice isn t practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary The telephone company ma
120. y make changes in its facilities equipment operations or procedures that could affect the operation of the equipment If this happens the telephone company will provide advance notice in order for you to make necessary modifications to maintain uninterrupted service Important information 11 1 If trouble is experienced with this equipment for repair or warranty information please contact Brother Customer Service See Brother numbers on page i If the equipment is causing harm to the telephone network the telephone company may request that you disconnect the equipment until the problem is resolved Connection to party line service is subject to state tariffs Contact the state public utility commission public service commission or corporation commission for information If your home has specially wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment call your telephone company or a qualified installer If you are not able to solve a problem with the fax machine call Brother Customer Service See Brother numbers on page i A WARNING For protection against the risk of electrical shock always disconnect all cables from the wall outlet before servicing modifying or installing the equipment This equipment may not be used on coin service lines provided by the telephone company or connected

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