vms - violation management system user manual
Contents
1. Action Reports Edit Window Help Section penus f Enforcement and Compliance c Fines Report Count a Fines with OGC Report a io ass Unpaid Fines Report uidi Me Enforcement Opened and Closed Files VL nd EER REPU Rae m eee and Closed Files PES Reena PEDIS DIE i niet HEAL le feet Ei MORTON REPORT T Run ribs LISTING REPORTS Report 1j ENFORCEMENTHSOMP REPORTS Enforcement Compliance Reports Record 11 Pi Figure 23 Reports Form Enforcement and Compliance Reports 5 1 Fines Report The Fines Report form gives the user the option to query the database by Counties Fine Type and Levied Date Figure 24 ta REPORTS Action Reports Edit Window Help Counties WEEKLY REPORTS Fines Report Abr EO REPORT Section nforcement and Compliance LE vo E g CO FL BO INEFECTOR pep rir L du 3 EN ERER RI CiMlFine l L Ghazal Liana REPORTS 01012000 101012001 ENF RCEMENT COMP REPORTS Record 1 1 DSCs Figure 24 Report Form Fine Report 20 ENTERPRISE 24X7 INE The result is a list of files matching the query criteria Figure 25 The file numbers in red color Figure 25 provide the user with a drill in link to the related printable Summary Report Double clicking on the number2. oom Mar E BE ViolComp VBA 001 001 Mo Minor o ER File ID 2057 INA Not Applicahle Li B File Type Violation Tl County BA Bay Report Date 03 20 2001 Severity Letter Sent L en Type of Letter Warning Letter L M Warning Hotice Date de s Jt JJ Entered By Jim Martinello Record 1 3 Record O41 vmsdeo user can enter a new code entry but can not delete or change the code table entries after they have been committed Only the superuser bcmsman is allowed to update delete the existing entries However vmsdeo can make an entry inactive therefore preventing the entry to be shown on the lists After a new entry is saved the corresponding lists on the MAINBOARD are updated to include the new entry 3 2 Finding an existing file To find an existing file in the database there are three methods 1 If you know the file number Enter the file number in the Violation search field After pressing the GO button the interface is set to the entered Violation Compliance file number If you know a part of the file number Press the Search button Figure 6 The Violation Search screen appears prompting for a Violation Compliance file number that can be shortened using the wildcard character 96 at the end or and at the beginning of the file number After clicking the Find button the screen returns a list of files matching the entered criteri
3. Sm 5 Total number of records 2 gt A NOTE The fields in RED are REQUIRED 5 Record 2 2 Figure 12 DESCRIPTION tab page 12 ENTERPRISE 24X7 MG 3 Mainboard FINES tab page The Mainboard FINES tab page provides information on fines The changes made are saved when the user clicks the Save button A new entry can be made by clicking on button Assessed To field is required and entered by clicking on the Search button on the Fines tab page Figure 13 Only the violators related to the current Violation Compliance file are possible choices The user must highlight the entry in the Violator Search Form and click OK to accept an entry Figure 14 which fills the Assessed To field in the FINES tab page fra VIOLATION MANAGEMENT SYSTEM Main Board VIOLATION MBA 083 002 B co VBA 083 002 LOCATION narnzi2 no Assessed i m aAmEBRSREEO DO e ne es Pa Date Paid By Lar Sms ororo sume ornoo a es vs Button Record 171 m ans Figure 13 FINES tab page ga VIDLATION MANAGEMENT SYSTEM Main Board VIOLATION VBA 083 002 VBA 083 002 UT lt 2 VBA 083 002 nsimz 2002 calator Search 868 agis IHOBBS CONSTRUCTIONS rm LastName Address AreaCode Phone HOBBES CONSTRUCTION 3511 VY AWAY 231 riei tl na gi T d pd er nc Figure 14 Violator Search Form 13 ENTERPRISE 24X7 MG 3 8 Mainboard
4. OMP 1F 077 000 E SITI Yes Undeter SAIDA OF VERO BEACH INC 4800 N OCEAN BLvD vero Beach FL mined i dil Drill in Link to VMS Mainboard AIII EENE 1 ee S E SUL APPLTYPE COMP AND UPPERCHAME LIKE SIDA OF WERO BEACH INC E n i T ICE E M EE 3 Record 1 1 Figure 19 Violator Search Result 4 2 Locator Queries R Monument Page The locator query Monument page is shown on Figure 20 ru LOCATOR DBMS DEMS violation Management System T File Type County vo Volusia E County File Received From To Execute HAME COMPANY PRUEET AWS ac ATi MONUMENT Query ow 7 R monument noo E Record 171 Figure 20 Locator Query Form Monument page 17 ENTERPRISE 24X7 INE To run the query first enter the County and the Monument Range number in From and To fields In Monument Range fields From Monument R and To Monument R use only numbers alphabetical characters are not acceptable Clicking on the Execute Query button generates the list of violation compliance files matching the query criteria Figure 21 The DBMS field for the Monument page query
5. REMARKS tab page The Mainboard REMARKS tab page provides a general notes page 255 characters long Figure 15 The changes made are saved when the user clicks the Save button 4 VIOLATION MANAGEMENT SYSTEM Main Board VIOLATION VBA 083 002 i co VBA 083 002 LOCATION 08 07 2002 GENERAL HOTES max 255 characters STEEL PILINGS Eu ph b A Li FS NOTE The fields in RED are REQUIRED ng Record 171 Figure 15 REMARKS tab page 3 9 Mainboard LOCATION page The Mainboard LOCATION page provides information on the location of the Violation Compliance file Multiple entries can be made for Address R Monument and Coordinates Figure 16 The changes made are saved when the user clicks the Save button A new entry can be made by clicking on button for the respective table On the location table putting a check on the Default check box causes the corresponding location record to be shown on the reports where only the first location is listed At least one record must have the default checkbox set to checked Ta VIOLATION MANAGEMENT SYSTEM Main Board VIOLATION VBA 083 002 A Go VBA 083 002 LOCATION 08 07 2002 6s MainBoard LOCATION x a Save Project Hame and Address 0000 Location City m Md Default Total number of records le amp c T R Monument County From Dir Dist ote a R oz7T e120 a Total number of records 1 s E
6. AND 1007 AND RANGEMON D10 m m fe ak OP aH mM gm Record 177 Figure 21 Monument Search Result 18 ENTERPRISE 24X7 INE 5 REPORTS The Reports Form is a common interface for VMS PMS and PrMS Figure 22 All BCMS users can access this interface to run more than fifty dynamic reports built for violations compliance permits projects files belonging to the three databases The Reports form menu contains Reports menu option The Reports menu option contains Permit and Violation Management menu item with Engineering Environmental Enforcement and Manager subitems and the Project and Contract Management menu item Figure 22 When the user chooses a class of report the form dynamically modifies the interface to provide the available reports for that option The default Reports screen is the Engineering Environmental Enforcement as shown in Figure 22 Reports menu choices Action Saad Ea endow Help Permit and Violation Management Engineering Enviranmental Enfarcernent Section Project and Contract Management Manager Engineer Inspector ENGINEER INSPECTOR eae Gray Area Common Counties e g CO FL BO ue EN WEEKLY REPORTS INSPECTOR REPORTS 30 DAYS DEADLINE REPORT MONITORING REPORT GLOBAL LISTING REPORTS SHROMCEMESMMGOMe REROUTE Blue Area Specific Record 1 1 Figure 22 Reports Form default screen of Engineering Environ
7. By Jim Marinalo J Entry Date 04 AUG 00 Flleld 1756 i VIOLATOR E Assessed To Owner Agent telato Phone Yes Cramer First Central Imesiment Car L IINEERC 1651 DREOHOTBEGOERUROLLE ESOS wi Done H sa Local intranet Figure 26 Report Summary Report 21 ENTERPRISE 24X7 INE 5 2 Fines with OGC Report The Fines with OGC Report form gives the user the option to query the database by Counties OGC Fine Type and Levied Date Figure 27 The result is a list of files matching the query critea Figure 28 The list shows only files wnere OGC is not null The file numbers in red color Figure 28 provide the user with a drill in link to the related printable Summary Report Double clicking on the number will open the Summary Report with the specific file number displaying all the available information on the file Figure 27 To go back to the report list click on the Back arrow of the web browser Figure 27 r REPORT Action Reports Edit Window Help Section Enforcement and Compliance Counties l BO FL eg CO FL BO WES ry E Ic nuc Du E INSPECTOR REPORTS Fines with OGC Report ee Buea 3 rs reale gepUPE U EA Kania EEE jJ ss ENF REEMENT COMP REPORTS EEE Record 14 Figure 2f Report Form Fines with OGC Report Drill in link to
8. Fines Report Drill in link to Summary Report FDEP BUREAd OF BEACHES AND WETLAND RESOURCES Unpaid Fines Report FROM 0101 2001 TO 02 01 2002 County MolCompa Fire Typo Hams mount Paid Remaining Loved Due Action OGca Paid by Rosprdad 01 1306 Fina Resrindad on 3 18 2 WFR 2D1 3D1 i Ana Apoeded 01 1986 Total Assessed Total Pail Total Unpaid Total Appealed 912 500 00 13 800 XC 2 00 135 2000 00 Total Rezcindecd 800 00 Total Liens 0 00 Figure 30 Report List Unpaid Fines Report 23 ENTERPRISE 24X7 INE 5 3 Enforcement Opened and Closed Files and Compliance Opened and Closed Files Reports The Enforcement Opened and Closed Files form and the Compliance Opened and Closed Files Reports form give the user the option to query the database by Counties and Opened and Closed date Figure 31 TH REPORTS Action Reports Edit Window Help Section Enforcement and Compliance Counties PLE eg CO FL Bo WEERU Meron INSPECTOR REPORTS 3t as CSAC rs resp Elem j AONTAIS REPART O GASAL STG REPORTS 0101 2001 0201 2002 ENFORCEMENT COMP REPORTS Enforcement Opened and Closed Files Record 11 aDnsc Figure 31 Report Form Enforcement Opened and Closed Files FDEP BUREAU OF BEACHES AND WETLAND RESOURCES Opened and Closed Files Report FROM 01 01 2002 TO 02 01 2002 OPENED FILES Violation War
9. allows the user to choose the ALL option This option corresponds to a union query on all the three BCMS databases VMS PMS and PrMS The monument search result of a such query lists all the files in all the three databases having a geographical monument with the query criteria The File field in red color provides a drill in link to the Mainboard If the user double clicks on the number the interface opens the VMS or PMS Mainboard for that violation compliance or permit file number All the information for the file can be viewed on the Mainboard and printed using the Summary Report button ra Monument Search Result PROJECT MONUMENT RESULT B I MOH Dir dist Ill MOH Dir dist Received Type Close Date File wolafoss Noza oarzsr2000 fvioL SS oere2001 vvo eoo o03 Teena ee itm vo rissr uoo oases voc mor ost ses rvo o 005 We vo Rios s400 F T fmenonssz woL Minor 04277983 vvwo 082 001 Reo ona e a wwe sos A N naa oanaraar wo wmor 0205 2 evo 01 004 vo miosa fers loan raat o ___ Joarzm a evo o1 003 vo rioss fe109 oamerraas oc wsior Jowranealfvvo oeso0r yy Link vo rfoss ez00 oamerrasa oc war vere irn Lin Wo rios fao I loonerrsss not stor lives eye SUL ARPLTYPE s OL AND COUNTY vO0j AND RANGEM ON BETWEEN D10 AND 100 OR LASTMDN BETWEEN D10
10. general file information type received date etc 2 Violator general information about the violator name address etc 3 Description general information about the project descriptions related to the file timing description office decision etc 4 Fines general information related to the fine s that can be associated with a Violation Compliance file o Remarks a general note that can reach up to 255 characters 6 Location the geographical location of the file address range monument coordinates The Search button calls a form that filters the database to find and pick a specific file The GO button resets the interface to the specific file updating the Violation Compliance label and all the data on the interface Violation Compliance E Search GO Label tab pages Searched VIC ATIC IN MANAGEMENT SYSTEM Main Board New Violation VIOLATION VBA 001 001 ME Ao BA 001 0 cenon 0810712002 5 FILE MOLATOR DESCRIPTION FINES Vieicomp vBa not 001 ae Save File ID 2057 Preview File Type Action Authorized By Summary County CH EEEEM Hearing Date Report Report Date 03 20 2001 Removal Date Severity EJ Restoration Agreement EN mo Letter Sent 03 27 2001 i erion Complete sd eem Type of Letter ee Warning Letter File Close Date 1008 2001 BAcoos72 Em a x Warning Hotice Date EE Y En
11. tab page with the existing information for that contact a VIOLATION MANAGEMENT SYSTEM Main Board VIOLATIOHZ WBA 001 001 f GO B4 001 001 LOCATION 0810712002 T ce CLAIR 2057 Bai an E p Search wner by N ame Hame Griffin Linda a Address 716 Tallahassee Road chy faery s State GA Zip 31707 Button Country Usa Phone 229 436 2760 ae Total number of records 1 e Es gt gt NOTE The fields in RED are REQUIRED Record 14 Figure 11 VIOLATOR tab page 11 ENTERPRISE 24X7 INE Setting the Rank field to 1 causes the corresponding violator s record to be shown on the reports where only the first violator is listed 3 6 Mainboard DESCRIPTION tab page The Mainboard DESCRIPTION tab page provides information on project actions descriptions and office decisions The changes made are saved when the user clicks the Save button A new entry can be made by clicking on button Figure 12 fa VIOLATION MANAGEMENT SYSTEM Main Board VIOLATION VBA 000 001 6 GO VBA 000 001 LOCATION pain 712002 Approved DESCRIPTION Denied Exempt Project Action Description Pending m Subgrade Utilities e g Septic tanks Drainfields Wells Electrical amp nestricted lial XJ Walls Privacy Safety Security and Ornamental Button I NNNM BRL
12. will open the Summary Report with the specific file number displaying all the available information on the file Figure 26 To go back to the report list click on the Back arrow of the web browser Figure 26 The Fines Report list highlights fines with a red rectangle where the Remaining field is different than 0 and the Action field is different than Appealed Rescinded or Lien The report calculates the totals FDEP BUREAU OF BEACHES AND WETLAND RESOURCES Fines Report FROM O1012000 TO 01 01 2001 County Mocamp Fire Typo Remaining Loved Action occ Total Assessexi Total En Total Ln 6 700 00 4700 00 2 001 Figure 25 Report List Fines Report Drill in link to Summary Report Totals Remaining lt gt 0 Back to the Report Listing File Edit Vi w Favorites Tools Help ee gt 9 1 G9 uu dist g i Back Gama Stop Refresh Home Search Favorites History M ail Prnt B amp A amp EE IB I4 4 gt r gt CE amp D BI EB 9 9 mE S A E 5 E wo 7 E FDEP BUREAU OF BEACHES AND WETLAND RESOURCES z SUMMARY REPORT VIOLATION COMPLIANCE E ViolComp LE 779 000 File Type Compliance County LE Actlon Authorized By dep i Recelved 10 22 1889 Hearing Date E Severlty Major Restoratlon Agree ment Letter Sent 111861999 Restoration Complete f a Letter Type Warming Letter Removal Date i Warning Notice Date File Close Date ono 2000 Entered
13. ENTERPRISE 24X7 INE VMS VIOLATION MANAGEMENT SYSTEM USER MANUAL ENTERPRISE 24X7 INE VMS VIOLATION MANAGEMENT SYSTEM 1 2 3 VMS MAINBOARD CONNECTION SCREEN 1 1 Remote Login and First Time Connection MAIN MENU FORM 3 1 Pulldown lists 3 2 Finding an existing file 3 3 Creating a new file 3 4 Mainboard FILE tab page 3 5 Mainboard VIOLATOR tab page 3 6 Mainboard DESCRIPTION tab page 3 Mainboard FINES tab page 3 8 Mainboard REMARKS tab page 3 9 Mainboard LOCATION page 3 10 Mainboard Summary Report LOCATOR QUERIES 4 1 Locator Queries Violator Name Page 4 2 Locator Queries R Monument Page REPORTS 5 1 Fines Report 5 2 Fines with OGC Report 5 3 Unpaid Fines Report 5 3 Enforcement Opened and Closed Files and Compliance Opened and Closed Files Reports ENTERPRISE 24X7 INE 1 CONNECTION SCREEN The Violation Management System VMS is launched at URL http bcsgis obcs mainmenu htm Figure 1 The fields on the page contain default information that allows the user to connect to the Oracle Forms server The Look and Feel and Color Scheme fields allow changing the look and the colors of the VMS Oracle interface The web host field can be set to a different application server default bcsgis to run the interface OFFICE OF BEACHES AND COASTAL SYSTEMS Welcome to the Database Management System of the Office of Beaches and Coastal Systems FORM MENU Open Form Beaches and Coast
14. Figure 9 Permit Management System Mainboard accessed by clicking on Permit 10 ENTERPRISE 24X7 INE A link to the permit can be added by clicking on the ADD LINK button An add link window prompts the user to select an existing permit number to link to the Violation Compliance file Figure 10 TH VIOLATION MANAGEMENT SYSTEM Main Board VIOLATIOH VEA 001 D01 ei VBA 001 001 DB m 7 2002 La FILE UN FINES REMARKS E ViolComp VBA 001 001 A File ID 2057 El Ea Add Link Add Link File Type Violation EE In County BA Bay Window Report Date 03 20 2001 Severity Minor BADBOUT 23 Letter Sent 03 27 2001 OK CANCEL CANCEL Permit Mitigation Type of Letter Warning Lette RADDNG7 a Warning Hotice Date PF m P x Entered By Date of first Ent 12 27 2001 255 e NOTE The fields in RED are REQUIRED LINK Record 41 Figure 10 Add link window 3 5 Mainboard VIOLATOR tab page The Mainboard VIOLATOR tab page provides violator contact information Figure 11 The changes made are saved when the user clicks the Save button To add new violator record to the same Violation Compliance file click on the button on the VIOLATOR tab page The Search button next to the Name field on the VIOLATOR tab page allows the user to search for the name of the violator previously entered in the database Double clicking over an existing entry on the search form fills the VIOLATOR
15. LOCATOR QUERIES The Locator Queries Form is a common interface for VMS PMS and PrMS Figure 18 All BCMS users can access this interface to locate files violations compliance permits projects etc belonging to the three databases The Locator Queries Form is logically divided in two parts Figure 18 gray area upper side and blue area lower side The gray area contains query parameters that are common to all the available queries The blue area offers different queries of by Name Company by Project name Location and by Monument all accessible by tab pages Each blue page contains query parameters that are specific to that tab page and a query button that launches the query After choosing the DBMS Database Management System field the interface dynamically adapts to enable the available tab pages for that DBMS Violation Management System can access Violator Name Company and Monument tab pages The result of the query is a list of records matching the criteria If the list shows file numbers in red color these files provide the user with a drill in link to the related Mainboard interface Double clicking on the number will open the Mainboard interface with the specific file displaying all the available information about the file Close DBMS raeneng a DBMS File Type a ai nnm i Blue Area Specific File Received From To N AME C OMPAN Y HEO IECT EMEA OCAT MiO MENT Gray Area Common Execu
16. Management System database Save ViolComp Unlock Putian ee VIOLATION MANAGEMENT SYSTEM Main Board DAAA FILE VIOLATOR DESCRIRTION FIMES wu ViolcCompz 3A 001 001 File ID 2057 Permit Link Hle Type ee Frame ge Report Date 03 20 2001 Removal Date Severity Restoration Agreement AE Letter Sent 03 27 2001 Restoration Complete Sn tM erm i i Type of Letter File Close Date 10 08 2001 TEE n ination Permit Warning Hotice Date Cien ENT o HOTE The fields in RED are REQUIRED M Record 171 Figure 8 Mainboard File tab page When the user clicks on Permit in Permit Link Frame Figure 8 the user switches to the Permit Management System displaying the permit linked to the Violation Compliance file Figure 9 H PERMIT MANAGEMENT SYSTEM Main Board Peere ET BAA00072 Permitz BA000672 aili GO a LOCATION a STATUS Hi FINAL ORDER z Ds nzr2nn2 E f FILE l T T TITOR OW MICRO NOTES Permit BAUDUG7 2 PAS i Section jr 400 Link re Type x m HULL Eea Coastal Construction Control Line a IB F3 Receive Date m mm aun pres Modifications A l Assigned to Phil Sanders s Fmergenty z Field Inspector Bill Fokes Close Date Staff Assistant DVV MAGEE ADD Link User ID 0496 First entry date 04 11 2001 UL Mitigation vea 001001 EA RS
17. Summary Report BUREAU OF BEACHES AND WETLAND RESOURCES Fines with OGC Report FROM County Viole omp a T Hama Remaining Lewlec Acton DopE Hall Gall 31 Ooo 1 SD O42 D02 GOMA Y STEPHEN E ABD LLUPI amp A 500 DO Tolal Assessed TolalPald Total unpaid Total Ap pealed 2 000 00 0 00 Total Rescinded Total Liens Figure 28 Report List Fines with OGC Report 22 ENTERPRISE 24X7 INE 5 3 Unpaid Fines Report The Unpaid Fines Report form gives the user the option to query the database by Counties Fine Type and Levied Date Figure 29 The result is a list of files matching the query criteria Figure 30 The list shows only files where the value in the Remaining field is different than zero The file numbers in red color Figure 28 provide the user with a drill in link to the related printable Summary Report Double clicking on the number will open the Summary Report with the specific file number displaying all the available information on the file Figure 27 To go back to the report list click on the Back arrow of the wen browser Figure 27 Action Reports Edit Window Help Section Enforcement and Compliance VEER ER GRE Counties e g CO FL BO a EAE EPO o L aeIITOFIHIG REPORT I UEDEAL LISTO EPURII 01 01 2001 02 01 2002 ENFO RCEMENT COMP REPORTS Record 171 Figure 29 Report Form Unpaid
18. a and displaying additional information about the files helping to identify the correct file After having highlighted the desired entry from the list and clicked OK or double click the list fills the Violation search field on the VMS Mainboard with the chosen file After pressing the GO button the interface is set to the file picked If you know only some attributes of the file such as violator name or geographical location first use the Locator Query reachable from the Main Menu to identify the correct file number Refer to Section 4 for information on Locator Queries ENTERPRISE 24X7 INE Violation Search Search o Violation Search Screen rH VIOLATION MANAGEMENT SYSTEM Main Hoard Violation Search 8 07 2002 avg Viol amps County RepDate VBA D00 0 A 29 FEB 00 YBA 001 0 20 MAR 01 VBA O02 0 BA 02 APR O VIL MI 2077 VBA 002 0 BA z APR U2 vIOL MI 2078 VBA 002 0 BA z APR 02 WIOL MI 2079 VBA O02 0 BA 10 APR O IOL Ml 2087 VBA O02 0 BA 10 APR O WIL MI 2122 VBA OFS 0 BA 11 SEP 74 VIL MA 565 YBA 079 0 BA 23 OCT 79 YIL MA BBG VBA 080 0 BA 23 SEP 80 VvIOL MA 8B VBA 083 D 10 FEB 83 FileType Severity FILEID HOTE The fields in RED are REQUIRED Figure 6 Finding an existing file OK Find 3 3 Creating a new file To create a new violation compliance file press the New File button Figure 7 Create New Violation Form screen displays the r
19. al Management System Look and Feel Oracle Color scheme Blue Heh listener HTTPD details Web host locsgis Web port feo tese Figure 1 First screen connection with the intranet web server After clicking Run Form the logon form prompts for user login Figure 2 The following users can connect with different permissions vms database manager vmsdeo data entry operator bcmsman bcms manager eng obcs pmsdeo pmsdem read only users Logon Username agit Password OO o Database Connect cancel a Figure 2 Logon form ENTERPRISE 24X7 MG 1 1 Remote Login and First Time Connection Because VMS is a FDEP Intranet application users can connect remotely to VMS from any machine with Internet access after logging to the FDEP domain To remotely login to FDEP domain please contact the Information System personnel of FDEP The web browser supported by FDEP is Internet Explorer version 5 5 and higher however the application is also compatible with Netscape version 4 7 and higher The VMS application creates reports in pdf format Adobe Acrobat Reader version 4 5 or higher can be downloaded from http www adobe com products acrobat readstep2 html The first time a user connects to VMS a Jlnitiator plug in is automatically downloaded into the user s PC After the download is finished the user must follow the instruction to install the software in the local PC After the in
20. e and password The Exit button closes and exits the application Use this button to close and exit the application After closing the application the user must independently close the web browser The Help button opens the BCMS Documentation form Figure 3a User Manuals Database Documentation and Interface Database Documentation for the databases can be viewed by selecting the document from the pull down lists Figure 3 a MR BOMS Main Menu ccesssssssscsssecssscssSLeUssUTss vusUvsssvUCsUsSDX DA p bs di VMS mainboard ioe af PMS MainBoard gt YMS MainBoard Locator Queries PrM 5 Mainboard Reports Menu Locator Queries l Reports E cw Code Table Microfilm Management iz Management Re login Close and Exit and Administered by ENTERPRISE 24x7 INC l Cw Ek Help 1 TE ETT E 4 i rth T UM Record 1 1 Figure 3 Main Menu form ENTERPRISE 24X7 MG TH BCMS Documentation DOCUMENTATION EA DOCUMENTS Database Documentation ry USER h Permit Management System User Manual Violation Management System User Manual Microfilm Management User Manual tecord 1 1 Record 11H Figure 3a BCMS Documentation form ENTERPRISE 24X7 INE 3 VMS MAINBOARD The VMS Mainboard Figure 4 allows the user to edit view all the information related to a specific Compliance or Violation file The information is grouped in six main pages accessible by the tab pages and a button 1 File
21. equired fields to create a new file The interface will not allow the user to input a file number that already exists in the database After entering the required information press CREATE button to finish the creation of the file Press CANCEL button to cancel the creation of the new file amp VIOLATION MANAGEMENT SYSTEM Main Board vIOLATIONY B 08 07 2002 THC reate New Violation NTE The fields in RED are REQUIRED The fields in RED are REQUIRED 3000 CN New ViolCompz NEW VIOLATION i File Type County e e m REATE CAHCEL Date ion Agreement ion Complete Type of Letter D m File Close Date PENTUE Bi Warning Hotice Date I 7 x EMeredby Date offirst Entry Record 071 Figure 7 Create New Violation Compliance File Screen ENTERPRISE 24X7 INE 3 4 Mainboard FILE tab page The Mainboard FILE tab page offers general information on Violation Compliance file The changes made are saved when the user clicks the Save button The FILE tab page allows the user to change the Violation Compliance number by unlocking the ViolComp field by clicking the Unlock Lock Button After the changes made the user must lock back the field by pressing the Unlock Lock Button The Permit Link Frame contains the links to the permits related to the Violation Compliance file This frame provides a link from Violation Management System database to Permit
22. mental Enforcement The Reports Form is logically divided in two parts Figure 22 gray area upper side and blue area lower side The gray area contains query parameters that are common to all the report queries The blue area provides different types of reports grouped by functionality such as Weekly Reports Inspector Reports Enforcement Compliance Reports etc Each blue page contains query parameters that are specific to that group of reports and a query button that launches the related query VMS Reports are listed under Engineering Environmental Enforcement menu option and are therefore also on the default screen Choosing the Enforcement and Compliance option in the Section pull down list the interface dynamically adapts to enable the ENFORCEMENT COMP REPORTS tab page Figure 23 After choosing a report from the list and entering the optional query parameters on the ENFORCEMENT COMP REPORTS tab page press the Run Report button The result of the query is a list of records matching the criteria If the list shows file numbers in red color these files provide the user with a drill in link to the related printable Summary Report Double clicking on the number will open the Summary Report with the specific file number displaying all the available information on the file To go back to the report list click on the Back arrow of the web browser 19 ENTERPRISE 24X7 INE a REPORTS
23. ning Ho tica Sever ity Letter Sent Letter Type Paid Remaining Lewiod 0 00 0 00 Open Files Count 1 CLOSED FILES Violation Warning xpi 1 Sever ity Letter Sent Letter Type Warning Letter Report Date Close Date Fine T ype Paid Remaining Lewiod Due Ciil Fina Shirk 400 00 300 00 500 11 04 2001 110402001 12 20 2001 None Fine T spe WLE 098 004 10 20 1538 Fine Type Mame Paid Remaining 0 00 0 00 Count 4 Closed Files Count 4 Total File Count 5 Figure 32 Report List Enforcement Opened and Closed Files The result is a list of files matching the query criteria Figure 32 The list shows the files grouped in the Opened Files sub report and the Closed Files sub report in the same time period 24
24. s gt gt all Button SS aes e E l T x r dd mm zs Latitude Long ddmm zs Longitude UTM x UTM Y e zE Total number of records 0 Ew 5 Record 1 1 Recort Figure 16 LOCATION page 14 3 10 Mainboard Summary Report Pressing on the Preview Summary Report on the Mainboard s vertical toolbar displays a printable pdf report summarizing the information entered in the different pages of the Mainboard Figure 17 ittp bacco devbllcqi rwcgibll exe Zgetjobid HepBALELU 2 server HepBALLELU Microsoft Internet Explorer Edit View Favorites Tools Help a n d g BOA E gt efe SIA IPIE JT A E aE 7 2 2 SIS E Yo FDEP BUREAU OF BEACHES AND WETLAND RESOURCES SUMMARY REPORT VIOLATION COMPLIANCE ViolComp VBA 083 002 File Type Violation County BA Action Authorized By dnr Received OBS 833 Hearing Date Severity Major Restoration Agreement Letter Sent O3 0697983 Restoration Complete Letter Type Removal Date Warning Notice Date File Close Date gr 2158955 Entered By Entry Date Fileic a68 VIOLATOR Assessed To OwnerAgent Violator MA Undetermined HOBBS CONSTRUCTION Address 3711W HWY 231 Panama City FL 32401 PROJECT LOCATION Location PROJECT DESCRIPTION Request Description Decision FINE Type Levied Date Due Date Amount Paid Paid Date Action Figure 17 Summary Report ENTERPRISE 24X7 INE 15 ENTERPRISE 24X7 MG 4
25. stallation the user must close the web browser and then re open and re connect to http bcsgis obcs mainmenu htm The JInitiator plug in is a zip file of about 10Mb If you have a slow modem connection 50Kbps or slower ask the Information System personnel for a CD of the used Jinitiator ENTERPRISE 24X7 INE 2 MAIN MENU FORM The Main Menu form is common to the three interfaces VMS PMS and PrMS that are part of the Beaches and Coastal Management System BCMS application The main choices are three Mainboards which give a complete view of the data related to a file and allow to update the file itself the Locator Queries and the Reports The available Mainboards are PMS Mainboard Permit Management System Mainboard VMS Mainboard Violation and Compliance Management System Mainboard PrMS Mainboard Project Management System Mainboard The purpose of the Locator Queries form is to collect parameters to locate a file permit violation projects etc in the BCMS databases Section 4 The Reports form offers more than fifty reports based on the BCMS databases The purpose is to generate printable lists of files permit violation projects etc based on user s parameter selections Section 5 The Code Table Management is available only to bcmsman user allowing him her to update delete and edit values in the code tables The Re Login button lets the user to login again into the application with a different nam
26. te Query Fx SAIDA OF VERO BEACH INC Clear Violator Search Violator Record 11 E x SCc Field Figure 18 Locator Query Form Violator Name page 4 1 Locator Queries Violator Name Page The locator query Violator Name page is shown on Figure 18 To run the query enter the name of the violator you are searching If you do not know the exact spelling click the VIOLATOR button The subsequent screen allows the user to enter part of the name combined with the wildcard character 96 After clicking the Find button the screen displays a list of available names matching the criteria Highlighting the record and double clicking or clicking OK will fill the Last Name field on the Violator Name page Clicking on the Execute Query button generates the Violator Search Result list of violation compliance files Figure 19 matching the query criteria 16 ENTERPRISE 24X7 MG Clear button clears the entry made in the Violator field The File field in red color in the Violator Search Result list Figure 19 provides a drill in link to the VMS Mainboard If the user double clicks on the number the interface opens the VMS Mainboard with the same violation compliance file number All the information for the file can be viewed on the Mainboard and printed using the summary Report button OWHER SEARCH RESULT B Assessed Hame Address City State Phone Receive Date Type File
27. tered By pM Date of first Entry 12272001 z HOTE The fields in RED are REQUIRED e Record 171 Figure 4 VMS Mainboard form The New Violation button calls a form that prompts the user for additional information to create a new violation compliance file in the database The Save button commits the changes into the database according with the user s permissions The Preview Summary Report button creates a printable summary report of the Violation Compliance file shown on the Violation Compliance label The following color policy is applied for the fields e Red Label the corresponding field is required e Yellow Label the corresponding field is locked can be unlocked if the unlock button is close to the field e Orange Labels at least one of the corresponding fields is required ENTERPRISE 24X7 INE Blue Label the field is not required 3 1 Pulldown lists All the pulldown lists can be updated clicking on the button adjacent to the list on the Mainboard Figure 4 Clicking on the button opens a code table form allowing the user to enter additional codes Figure 5 The interface prevents the user from selecting an inactive code entry from the pulldown lists on the Mainboard ra VIOLATION MANAGEMENT SYSTEM Main Board VIOLATION VBA 001 001 h Edit Code Table u EM Ea Figure 5 Example of Edit Code Table form z Severity Codes FILE 0M ID Description Inactive
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