User Manual 2.0 GSO ECCS Electronic Conformity Certificate
Contents
1. SEQ Designation Size Production Submit Date Select Certificates lt to combine Froy them to batch 27 06 2010 From Create Batch or Demand Invoice 27 06 2010 bright 2010 G50 GCC Standardization Organization All Rights Reserved ts LL e Attach RGCCA e Attach Payment Receipt Upload RGCCA Name GCC Standardization Organization The National Commercial Bank Al Rabee Branch Riyadh Saudi Arabia Bank Swift Code NCBKSAJE Account No 26350356010406 US Dollar Account IBAN SA1210000026350356010406 Account No 26350356000207 Saudi Riyals Account IBAN SA021OG6essse50356000207 Upload Payment Receipt Online payment enables you to pay the Certificates fees using VISA Master Card Only Click on Online Payment Button and the browser will forward you to the bank page to comlete the process Your Card Information will not be stored at GSO only the bank will verify your account information NCB TY cio VISAS together z etc Thailand 02 07 2010 From 29 2009 Till 28 2010 Thailand 02 07 2010 From 29 2009 Till 28 2010 Thailand 03 07 2010 From 3 2009 Till 3 2009 16 1 uo t m E iII e l i gt 28108tzz N1 IiIIIIiiii ii pz m m o o m m s Online Payment Online payment enables the manufacturer to pay f2. behalf of the manufacturer signed and stamped by the company management and to mention clearly the following e The name of the authorized person e The email address e Full mail address e Telephone and fax No Registration Steps The following are the exact steps needed to register the manufacturer on ECCS e Open GSO main website http www gso org sa Signup for a new username on GSO website G About GSO W s gt m nj M 0 gt gt Board of Directors Ki 12 slates lt A lU s gt Technical C il uni LORI cll 355 CEJ General Secretariat ae OK Chiat ZUNIFIED GCC BUILDING CODE FORUM gt Bylaw a T E fr a e E standards Pi Conformity Assessment s L RCAS System gt Transition Period a p SIGN UP gud a 913 fasi Sal 30 Ugh alzo Ugo u ili Gigs ple quo P Single Entry Point gr iyl ASLooll 321 Sip ply A HYPO 429609 N m 2 Market Survey APPLICATIONS Technical Regulations 2 Product Liability obal OU a aza s babell paleo JEN u ili Sfp pill oi alla 9 4 hS ile vs dew CONFORMITY CERTIFICATE EC Ev Sage thy ae doly LagigiSillg Ol olgaU Spol 2g 201 o B g UgUI pol pgs v byll dia pu gt New ECCS Fill the Signup form with the required user information the email that you type will be selected in all future notifications on the system the required information are a Username Last Name 000560 First Name Email Address Country state the count
3. complete filling the offline form click upload the certificate to the website in the same offline page by selecting the CCR and Test Report if test report is required needed and then click on upload 12 EE Submit CCR to ECCS Renew This approach enables the manufacturer to benefit from the previously submitted Certificates Reguests The Manufacturer can simply search for the appropriate Certificate and then click on the 2 button and the certificate form will be filled with the same information from the selected certificate so the manufacturer would only perform slight changes on the new CCR information and then submit it as a new Request and this will not affect the old certificate Search Approved Certificates Help Type BMw 7301 iS Brand Bayerische Motoren Werke AG Y Model Year 2011 v Search Perform Search l Brand Bayerische Motoren Werke AG Copyright 2010 GSO GCC Standardization Organization All Rights Reserved ft LL Payment and Batch Creation Certificates should be submitted to GSO Conformity Department as BATCHES each batch should contain the following e RGCCA Request for GSO Conformity Certificate Authentication this letter should be stamped and signed by the manufacturer management and contains an information about the batch submitted o Company Name o Number of Certificates submitted in the batch o Certificates Numbers This document is uploaded by the manufacturer when the ba
4. 2 Passenger 2 In process O The following functions and information could be found using the batches page e Search for certain batch Certificate using the available criteria e Download All Certificates for a selected batch as one file using the link Download all e View Batch Certificates by clicking the batch number e Add anew Comment Ee TAB for the selected batch to be sent to GSO CAD this would enable the manufacturer and GSO CAD to communicate and track a certain batch more efficiently e Download a specific Certificate by using the link next to each certificate e Download the stamped and signed certificate stamped by GSO after approval from the Stamped Certifcates TAB this option would enable the manufacturer to obtain a electronic copy of the certificate e The Certificate status could be known from the status column if the certificate is Rejected you can view the rejection reason by moving the mouse over the status column and the reason box will POPUP O m M t a e OZ U a 4 au LL Certificate Delivery When Certificates are studied and approved by GSO CAD a notification will be sent from the system to the manufacturer this notification states the result of the study The manufacture would perform the following steps e Download the certificate from the website http eccs gso org sa link batches e Print the Certificate on the company official letter head e Send the C
5. GSO ECCS Electronic Conformity Certificate User Manual 2 0 Document Revision Prepared By GSO Technical Department Date July 5 2010 Audience Manufacturers of Motor Vehicles and Tyres Contents COS IV Si SNO p po Do 2 MErOdUCUOT PROP ei A 3 ee p o PSO RK te eer ere E eee ee ee Ani 4 PE COUNT FRE SEM AOU codec r rh le 4 REIS rel SUC OS codec r o rn 5 SUTIN CR TO a SC cose saa m 10 Submit CCR to ECCS Online siii O RON It 10 SUD VIE CCR TOC Cs RU Osnova O O O 12 Submit CCR to ECCS ReneW i 13 Payment and Be NCR iii 14 DOCH ISIS rn TNT Ven d nine E E 14 One PASENIE 17 M STA onto VV CNC VPP PPM ROE P ensue mene sedate Ar 19 BATE S k no on n 21 Certi Dee ai 22 Introduction GSO ECCS GSO Electronic Conformity Certificate System is an online System that automates GSO approval for conformity certificates of new Motor vehicles and tyres which are submitted by Motor Vehicles and Tyres Manufacturers all over the world This document is a user guide that explains the steps reguired to obtain GSO Conformity Certificate for Motor Vehicles and Tyres using GSO ECCS Electronic Conformity Certificate System and all requirements during the completion of this process The process to obtain GSO Conformity Certificate is composed of the following steps Account Registration and validation Submit CCR to ECCS o Online o Offline o Renew Payment and Batch Creation o Direct Transfer o Demand Invoice o Online
6. Payment Inquire about batch status and Communicate with GSO Download the approved Certificates from GSO website and print them on official letter head Send Approved Certificates to GSO by any courier GSO CAD stamp the certificate and send them back to the manufacturer Download E Copy of the stamped Certificates GSO Provide also supporting facilities in the system to help the manufacturer during these steps and this document will explain every step in details Conventions For clarity this document uses the following conventions when referring to user names passwords and other values that are specific to your environment Convention Description ECCS Electronic Conformity Certificate System Conformity Certificate Request CCR CAD GSO Conformity Department Manufacturer Motor Vehicle or Tyre Manufacturer Batch Set of certificates grouped together to be sent to GSO RGCCA Request for GSO Conformity Certificate Authentication GSO Website http www gso org s ECCS Website http eccs gso org sa Account Registration Account Registration is the first step performed by the manufacturer to obtain GSO Conformity Certificate in this step the manufacturer submit the company information to GSO and request for account validation from CAD the company information should be accompanied with authorization letter from the manufacturer The authorization letter should state the authorization to obtain those GSO Conformity Certificates on
7. avigate this website to visit the page My Profile 3 Fill in all the information required in the form 4 Attach the scanned copy of the authorization letter When all the above steps are completed then the request will be forwarded to the concerned department for processing and approval The process of approval would tak up to 4 business days in normal conditions When the request is approved you will receive a confirmation email and your account would gain the needed privileges to access ECG in order to obtain 650 Conformity Certificates Regards 650 Conformity Department e When the Account is verified by GSO CAD you will receive an email notification that your account is activated and can be used to submit Conformity Certificates Submit CCR to ECCS Submit CCR is the second step in the process of obtaining GSO Conformity Certificate The manufacturer has the following approaches to submit the CCR to the ECCS e Online o Motor Vehicle link New MV Request o Tyre Link New Tyre Request Passenger Commercial Spare e Offline Offline e Renew o Motor Vehicle Link Renew MV Certificate o Tyre Link Renew All previous approaches give the same result and save the certificate requests in the same repository so they can process for the next step Submit CCR to ECCS Online This approach allow the manufacturer to submit the certificates to the website using the online mode simply fill the electronic form available on the we
8. bsite link names are mentioned above The system restrict some fields to be mandatory since the certificate will be rejected if one of these values are missing and some data type validation is also required the form will immediately inform the user who is performing the data entry if any error in the data takes place Note Motor Vehicle Some of the fields are put in a list to guide the manufacturer while setting the data but if the data is not available in the list then you can simply type the value that meets your certificate information 10 o IManufacturer My Company Name Country Of Origm Saudi Arabia We hereby certify that the vehicles manufactured by us Germany Y Country ot Brand Name Branda production o 0 S ec Type Model Year Category CHASSIS CAB m production Will Satisty the applicable Gulf Standards Nos Max Vehicle Je Weight Kg Nearl Wheel Base FL EL lype of Chassis Fngine Or Engmecyde Type Or choose cylinders Diameter Arrangement Compression Ralio CDTI S A A Injectors Transmission stecring Number ot Number ot Forward speeds Rey speeds Sii III o rr Brakes Suspension System ET Emepency a r _ y Additional Information Test Report Submit CCR to ECCS Offline Thi
9. eate D d Invoi Click on reate Demand Invoice Button The Browser will open a PDF document which the demand invoice for that batch Once the payment transfer is completed by the manufacturer then need to perform the following steps in order to complete the batch creation Click on Invoices link Choose the invoice click on the number Complete the payment as the previous steps Click on Helg Invioce Invoke No Number ertificate Nos Invoice Amount USD Download Delete 118879 osla 2 280 0 F o Copyright 2010 GSO GCC Standardization Organization All Rights Reserved The result of all previous steps batch creation and payment is a batch creation and the batch will be directly submitted to GSO for processing 20 M z ow wv o y y m m m o o o D It Ml III t Batches Batches link contain all Batches submitted to GSO and considered the portal to interact with GSO CAD for any further discussion or inguiries Click Batches All Batches Help Find Batch Batch No Demand Invoice No Perform Search Or View All Submit Date Certificate No download All Certs Search YViewAll Cancel it Date In Process Approved Reje Choose Batche 4 2010 2 9 0 26 2010 0 0 Download One Certificate Certificates Discussions Stamped Certifcates Cert No Category Type Status Do 9971 Passenger 1234 In process 997
10. ertificate to GSO CAD by the local dealer or the courier GSO will stamp and sign the approved certificate and send them back by one of the following e Contact the local dealer to claim the certificates from GSO head quarter e Send the Certificates to the manufacturer by Courier and the manufacturer will afford the charges for shipment NO THANK YOU
11. or the batch certificates fees using VISA Master Card instead of direct transfer the same process for creating the batch using the direct transfer applies in the online payment as follows e Click on Pending Certificates on the menu Search View All e Click on button or Online Offline or Renew modes e Select the certificates needed to be grouped as a batch e Click on Create Batch Pending Certificates Country Of Production ALL Brand ALL Click Designation Size View All OR Search View All Cance Perform Search Create Batch Create Demand Invoice SEQ Designation Size Brand Production Submit Date Select Certificates Create Batch to combine 2 or 27 06 2010 F them to Demand Invoice batch 27 06 2010 From bright 2010 GSO GCC Standardization Organization All Rights Reserved button to view the certificates that are created using 1 7 e Attach RGCCA Upload RGCCA Name GCC Standardization Organization The National Commercial Bank Al Rabee Branch Riyadh Saudi Arabia Bank Swift Code NCBKSAJE Account No 26350356010406 US Dollar Account IBAN SA1210000026350356010406 Account No 26350356000207 Saudi Riyals Account IBAN SA0210000026350356000207 Upload Payment Receipt Online payment enables you to pay the Certificates fees using VISA Master Card Only Click on Online Payment Button and the browser will forward you to the bank page
12. orwarded to the concerned department for processing and approval The process of approval would take up to 4 business days in normal conditions When the requestis approved you will receive a confirmation email and your account would gain the needed privileges to access ECCS in order to obtain G50 Conformity Certificates Regards GSO Conformity Department Tip The home page displays the announcements sent by the new ECCS and GSO CAD only the latest 3 announcements are displayed Click on My profile and fill up the Manufacturer registration form all the information are reguired and are as follows a Company Name The name of Manufacturer as reguired on the certificate This value can t be changed after it s approved Product Type Either Motor Vehicle or Tyres this will affect the behavior of the system and all forms and search engines in the system Country of origin State the country of origin for the product Ex Toyota Country of origin is Japan Brands all the brands that are produced by the manufacturer and need to obtain GSO Conformity Certificate for them Type the brand name and then click 44 button if the add button is not clicked then the brand is not added to the profile Countries of Production The countries on which the products are produced usually more than one country of production for the same product choose the country and then click on the dd button so the list of countries of produc
13. ry at which the user is located GCC STANDARDIZATION ORGANIZATION BUILDING FOR INTEGRATION TACTS LOCATION vyz e You will receive an email with the new username and password to the email address you typed in the signup form e Open the new ECCS website either by typing the URL http eccs gso org sa or by click on New ECCS link on the main GSO website e Login to the new website http eccs gso org sa using the information sent to you by email a welcome message will appear in the home page for the website as follows Announcements Dear tarek Alsitt Thank you for accessing GSO Electronic Conformity Certificate System ECGS If you represent a Manufacturer for Tyres or Motor Vehicles and would like to obtain GSO Conformity Certificate for your products Kindly perform the following steps 1 Obtain a scanned copy of an authorization letter from the manufacturer that you represent This letter should state the authorization to obtain those GSO Conformity Certificates on behalf of the manufacturer singed and stamped by the company management and to mention clearly the following o The name of the authorized person o His email o Full mail address o Telephone and fax no 2 Navigate this website to visit the page My Profile 3 Fillin all the information required in the form 4 Attach the scanned copy of the authorization letter When all the above steps are completed then the request will be f
14. s approach allows Manufacturer to fill the certificate form using adobe Reader without the need to access the internet while filling the form This approach is preferred when the data entry employee doesn t have internet access or when there are multiple levels of auditing before submitting the certificate to the website The Offline mode follows a versioning system that means the manufacturer has to match the version number on the website with version number of the form filled Ex if the current version on the website is VR 2 0 then the certificate form need to be uploaded should be VR 2 0 you simply can achieve this by always downloading the latest version of the offline form document from the ECCS website Usually new versions of the Offline will not be posted by GSO unless there is a considerable modification in the form content and the manufacturer will be given a proper time to upload the certificate with to the system using the old version to avoid duplicate form filling by the manufacturer To obtain the latest version of the offline form click on offline link on the ECCS website and use the link inside the page related to your product j Ma GSO GCC ST Conform k Download Offline PDF Forms Download e Vehicle CCR Form VR2 0 The Latest Version ET Upload Offline Forms ccr Browse Upload Copyright 2010 GSO GCC Standardization Organization All Rights Reserved After you successfully
15. tch is being created e Payment Proof Direct Transfer e List of certificates that are submitted This List is selected when the batch is created Payment could be achieved by the following approaches e Direct Transfer e Online Payment For both payment types you can perform the operation directly or using the Demand Invoice option the following is an explanation for the steps required to compete the payment Direct Transfer Direct Transfer indicates that the manufacture will deposit in GSO Bank Account the exact number of the fees of the batch certificates and the manufacturer would consider that transfer charges should be covered by him not by GSO the net amount of the transfer should match the fees for the batch certificates When the manufacturer deposits the amount in GSO account he needs to obtain a scanned copy of the payment receipt to use it latter in GSO ECCS The following steps should be performed by the manufacturer in order to complete the batch creation using GSO ECCS e Click on Pending Certificates on the menu Search View All e Click on button or Online Offline or Renew modes e Select the certificates needed to be grouped as a batch e Click on Create Batch button to view the certificates that are created using Country Of Production ALL i Brand ALL Click Designation Size View All OR Search View All Cance Perform Search Create Batch Create Demand Invoice
16. tion should contain the selected country Authorization Letter a doc pdf or image file should be uploaded to as an authorization letter Conforn Click My Profile Manufacturer Profile Company Name My Copmany Tarek Products Type Motor Vehicles W Country Of Origin Germany v E Brands Available Brands Type Brand Brand A x sai Then ran Click Add Brand Country s Of Production Choose Country v Name Select Germany x Country France x Then Authorization Letter Click Add File Name auth png x Update Cancel e When all previous information are entered then click on Save and you will find an announcement shown on the home page it states that the manufacturer created and reguest is sent to CAD as follows i M Announcements b Dear tarek Alsitt Thank you for accessing G50 Electronic Conformity Certificate System E If you represent a Manufacturer for Tyres or Motor Vehicles and would like to obtain G50 Conformity Certificate for your products Kindly perform the following steps 1 Obtain a scanned copy of an authorization letter from the manufacturer that you represent This letter should state the authorization to obtain those 550 Conformity Certificates on behalf of the manufacturer singed and stamped by the company management and to mention clearly the following a The name of the authorized person o His email o Full mail address o Telephone and fax no 2 N
17. to comlete the process Your Card Information will not be stored at GSO only the bank will verify your account information NCB Gioill VISA SZ 1 toga NCB TY ciali er 02 07 2010 From 29 2009 Till 28 2010 2 03 07 2010 From 3 2009 Till 3 2009 18 Io IIIIIIIIIZM MmEP Z IN MLISO L _____u _ o o TI I Pi G Demand Invoice This approach is used when the manufacturer need a demand invoice for financial processing at their side The process of creating a batch from a demand invoice is similar to the process of creating a batch using the direct transfer the only differences between those two approaches can be summarized as follows Demand Invoice stage is considered a middle stage and needs a second step to complete the batch creation Demand Invoice locks the certificate into a middle stage and so the certificate linked to a demand invoice will no longer be visible under the link pending certificates When Manufacturer financial process is finished the payment is ready the manufacturer has to view link Invoices to proceed with the batch creation starting from the demand invoice created To create a demand invoice the manufacturer need to perform the following steps Click on Pending Certificates on the menu Click on Search button or ew al button to view the certificates that are created using Online Offline or Renew modes Select the certificates needed to be grouped as a batch Cr
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