OCAS - High School Partner Portal User Guide
Contents
1. High School Partner Portal User Guide Login Ontario College Application Service SERVICES EMATERIALS DATAWAREHOUSE PARTNER PORT ADIUST FONT Sic 3 A A Quick Links PARTNER PORTAL LOGIN Contact Us ontariocolleges ca College Contact List Ontario School For Staff Log in to the OCAS Partner Portal to access functions includind Applicant Search Manage Programs Grade File Uploads and eTMs Login at www ocas ca Counsellors Association osca Click on Partner Portal and then the green LOGIN button For Students Login cont d ONTARIO COLLEGES CA Login using the username and temporary password provided by email Note Passwords are CaSe SensitiVe Log On UserName YourUserName 1 Follow password criteria when creating a new password Password eesceccecce Forgot your User Name or Password Manage your account access with the Forgot User Name or Password links working with this site do one of the following from the site ding applications that are open in other windows ONTARIO COLLEGES cA Click on the menu bar to access the functions which you have been granted access to PARTNER I23456 cousnt Logout Applicant Search Application Number Account Number Note Not all users may have access to all portal functionality First N2. Specialist High Skills Major LIF Course Taughtin French DP Ontario Private School Course LB Crodit Count Adjusted Mident Code Course Code free form field validated by course code list Completion Date drop down list year and month Mark free form field 3 numeric digits e g 079 or only the following values EQV ALT N A or must be entered in uppercase Mark Type drop down list Current Final Midterm Projected Credit free form field single numerical digit e g 1 Course Status drop down list No Credit Repeated Withdrawn Leave blank if none apply credit value must be zero Delivery Type drop down list Day School Night School Summer School Correspondence Other Course Type drop down list Regular Co op Out of School Co op In School Edit Academic Data on File ONTARIO COLLEGES cA Nu College Applicant Account Number210031336314 Active My Home Education Ifyou have attended a high school or a postsecondary institution you are required to provide this information on your account My Profile Personal Information Contact ntrmaton Declared Education Cl zonchip and Rocidoncy Financial Support Authorized Hih Senoct Ocas High Ssheoi View Detaits Pagos First lt Pravious 1 Noxt gt Lact gt Showing 20 Items per Page Page 1 of 1 ltem 1 1 off Expenence My Applications 15901 0101 t
3. OEN Financial Support Pages First lt Previous 1 Next Last gt Student number Showing 20 llems per Page Page 101 1 Item 1 t of 1 Official name on student record Experience VIEW only My Applications 45001 0404 Aug 2015 u 2018 Academic Data on File Academic Data on File includes basis of Aci Community involvement OSSD Pages lt First lt Previous 1 Next Last gt Specialist High Skills Major if enrolled Showing 20 llems per Page Page 1 oi 1 llam 1 1 of 1 Courses Ontano Hgnscsoo rranscrpr View Delals Ed Deals Payment Summary View omters 0 Grades Click View Details to view or Edit Details to update information Add Academic Record ONTARIO COLLEGES cA Ma Collage Appicant Account Number 210031536314 Active My Home Education Ifyou have attended a high echool or a postsecondary institution you are requirad to provide this information on your account My Profle Personal information 9 Contact inermaton Declared Education 2 Declared Education Authored Users Sour steams Actin entered by applicant Citzenship and Residency igh Serwo eas High shes View Details and is VIEW only Financia Support Pages Fitst lt Previous 1 Next gt Last Showing 20 itema per Page Page 1 of 1 Item 1 1 of 1 OF My Applications 46001 0104 Aug 2015 au 2016 Academic Data on File Basis of Admission If NO stu
4. message is displayed Add search criteria to refine your search Clear CContct Us Pio mt Temsafse FAQ OR Click the to view additional search criteria Enter search criteria e g partial student name and click Search to locate an applicant from your school only Note String search is used e g entering tes will result in any record containing the tes characters Search Applicant Results E More Search Options Applicant NuConege 15001 0101 zoe Pending Payment ite 10071022 emande wee manes restes sunnnanos Ace receiv fol xmGstEy Barry 15200 2048 Unpaid rerzrr200823 active 1080277 Pages lt First lt Previous 1 Next Last Showing 20 Items per Page Page 1 of 1 Items 1 3of 3 Click on the Last Name Y hyperlink to view applicant details Search results are displayed sorted alphabetically by last name Click on any column heading hyperlink to reorder the records in either ascending default or descending optional order Note If only one record matches search criteria you will be taken directly to that applicant s dashboard Applicant Dashboard ONTARIO COLLEGES CR Mu cotege Applicant amp ecuiiinier21 View all applicant information from the applicant Dashboard screen see exceptions noted below My Profle Personal Information basic d
5. Literacy Test ucaton 9 Enolsh V Francia Suppor Community Invalvment espere My Applications w HE isomo a Highest Education Program Choiees 3 w e D Basi of Admission Dato Credential Achieved Payment Summary Select Sha E sa V view onare 0 Schools Attending Attended Ocas High School 123456 Ocas High School 123456 Specialist High Skills Major if enrolled Click Add New to add individual course data Ea Ontario High School Grades Add New Academic Data cont d y Home My Prone pemean Contact mtormatian Bltiieet Users Giceenp and Rescensy 6 caucaion Financial Support oss My Applications rr Program Choices 3 Basis ot Admission Vies Oers 0 Enter the mident code for the school at which the course has been is currently being taken Click Create when done E Course Code Use drop down lists and free form fields to enter individual course information Click the checkbox to add notes Completion Date Spociiy Year Spod Month Mark Mark Type Soa a Crodi Courso Status m Delivery Type Day EI Course Type Regular E Notes LIT Team Taught Dual Credit Di interdisciplinary Studies TS Extraordinary Circumstances LIC Cooperative Education TIM Modified Curriculum No Credit IX Substitution for Compulsory Courso LIA Alternative Expectations No Credit LIH
6. Point a 2015 Need help using the Partner Portal Start here College Dialogue Booklet 214 For Students Secondary School Course Vepa odes mai ask us ontariocolleges ca Social Media Ej ree us on Facenoox 60 Corporate Court Guelph on mess Upload OST File PARTNER 123456 coughli Edit Access Account Search Applicants ONTARIO COLLEGES CA ONTARIO COLLEGES CA SS Data Upload To select a fle from your PC click an Browse Click on Upload File to send your fle to OCAS Succes wil not bo processi rovidod NOTE Acadomic data vill display in your studor d Fie has passed the initial data int s within 24 hours attr your file is jeck Falled Upload File File Browse Upload File Upload Date From To Transmission Period FileMident File Status a a M E Successful OST File Upload Upload History Each time a data file is received at OCAS an email PY iet confirmation is sent to the i T email contact located in the Processed Details t T1 header of the file 201410107 sese4se c1 c1 2014 10 07 16 00 50 PARTNERI666450 ip enr saci er anesoaeacerae rasan aerem sesneci cr _ aovenarseasia pantuenutisnety recess Deis Note Always check the file status If the upload failed create and upload a new file Click on Details to see data error Tra
7. School Applicant Reports Select type of report and display options and click Report Midant Cade Application Cycle Applicants Status Report lists Plone choose oe of tho folowing Please eletdeslet your option report paid unpaid applicants and grade status Applicants Status Report Au applicants Program Choices Detail Report O Confirmed Applicants Only Program Choice Detail Report lists which programs applicants have applied Sort by Surname First Name to O bert by Dite paid Sumeme Fist Mame Additional Parameters O Sort by Applications Current previous or both application Sort by College code Surname First Name Select College Al Mj cycles List ALL applicants or only applicants that have CONFIRMED to a program Report results sort order preferences Sort by surname date paid application number college Applicant Status Report all applicants sorted by surname ONTRRIO COLLEGES CA Status Report All Applicants Application Cycle 2015 Mident Code 123456 Report Date 07 Oct 2014 04 53 17 School Name Ocas High School Sort by Surname First Name Surname FirstName Date Paid Applicant Status Grade Status Student Number OEN 150010101 Applicant Nu College Pending Payment NO GRADES 1000000000 150015789 Demande Nouvelle Pending Payment NO GRADES 1000000000 150000048 KINGSLEY BARRY Unpaid PARTIAL GRADES 1 000000000 Total Applicants in Report 1 Program Choi
8. ame LastName Mident Code Email Edit Access Account used to change password 123466 Search Applicants Home default screen Allows you to view applicants from EE More Search Options your school Clear eTMS Manage transcript requests for former students A list of participating schools and boards is available at ocas ca Services eTMS GRE emu ontario cutest aepucand Upload OST File Upload academic data files High School Applicant Reports Access various common reports Change Password PARTNER 123456 co Edit Access Account Search Applicants eTMS Upload OST File High School Applicant Reports ONTARIO COLLEGES CA PARTNERM23455 couch oNTRRIO COLLEGES ca Home PHRTNER Ec Welcome to eria ange Passwort Change Password Search Applicants Screen PARTNER IZ3 S6 cought Ea Access Account Saaren Appicante TMS Upload OST Fie High SenoolAppucant Repons Logout ONTARIO COLLEGES cR Select the current or previous Applicant Search application cycle to limit Application imber Account Numb Search results Leave the default ALL to see First Name all students Leave all fields blank and click Search to Application Cycle list all applicants from your school only g Mident Code Ema 123456 Note If the list contains more than 200 ji More Search Options records an error
9. ce Report ONTARIO Sample of Program Choice report all applicants sorted by application number COLLEGES CA gram Choices Report All Applicants Application Cycle 2015 Mident Report Date 07 Oct 2014 04 54 31 School Name Ocas High School A Accepted AA Alternate em Chose Sort by Surname First Name sore m Acceptance Applicationf Surname First Name Applicant Status Grade Status Student Number OEN 15 01 0101 Applicant Nu College Pending PaymentNO GRADES 000000000 Offer Status College Code Program Code Program Title Start Date Campus Program Add Date DURH ACAR ANIMAL CARE 1509 w 2014 09 30 COMPANION ANIMAL NORT H151 PHYSICAL 1509 HL 2014 09 30 REHABILITATION SHER PANCR ANIMAL CARE 1601 Dv 2014 09 30 15 01 5789 Demande Nouvelle PendingPaymentNO GRADES 000000000 Offer Status College Code Program Code Program Title Start Date Campus Program Add Date BORE AAFC OET a su 2014 10 01 AFFAIRES COMPTABILIT ADMINISTRATION DES LACI 61026 PARES COMPETE T oT 2014 10 01 15 00 0048 KINGSLEY BARRY Unpaid PARTIAL GRADES 000000000 Offer Status College Code Program Code Program Title Start Date Campus Program Add Date BACHELOR OF BUSINESS
10. dent record is found Pages IcFitst Previous 1 Next gt Lastel Click on Add Ontario High School Showing 20 tome par Pago Pago 1 of 1 tom 1 1 af 1 Academic Record to activate the Payment Summary View Offers 0 Add New Academic Record ONTARIO COLLEGES cA Nu Colege Applicant Account Number 210031336314 Active Use the drop down lists to My Home OEN 000000000 complete all required fields Personal forman Literacy Test Contact information English Find School Authorized Users TE OSSD is selected the E a aaa a a a Date Credential ETETA Ocas High Sehoo 80 Corporate Court Guelph Open Day Achieved should be filled osso rl in once the applicant graduates e g June Pages lt First Previous 1 Next Last Date Credential Achieved Showing 20 I Select s tems per Page Page 1 of 1 Item 1 tof t E J Select T Use the Find School feature to search and Basis of Admission Find School select the correct Payment Summary school from the list of Specialist High Skills Major if enrolled results Cece Institution Name Viow Offers 0 pm Click Save when done Add New Academic Data ONTARIO COLLEGES cA Ma Colege Applicant Account Number 210031396314 cen dics Ontario High School Grades Qc omn Academic Data Contact information OEN Aurea users anis Ciizenship and Residency d
11. emographic info including legal name date of birth etc Personal information Contact Information Authorized Users z Contact Information applicant street address email address telephone numbers Citizenship and Residency Education Authorized Users not available for view Financial Support Experience Citizenship amp Residency Citizenship residency status in Canada country of birth Museu Education high school education information VIEW and EDIT 416 001 0109 ug 2015 14 2018 r Financial Support agency sponsorship this does not include OSAP stude Experience area of study related employment or volunteer experience test Payment Summary scores View Offers 0 Program Choices programs selected by applicant 2014 ONTARIO COLLEGE AFPLIY Basis of Admission confirmation of high school attendance or graduation Payment summary not available for view Education Screen ONTARIO COLLEGES cA Nu College Applicant Account MUmDberz10031336314 Active My Home Education It ycu have attended a high school or a postsecondary institution My Profile Personal intormation Declared Education information Contact information Declared Education entered by applicant includes High school name Authorized Users Senge Haee Aetion Dates attended attending Citizenship and Residency Hiph Soheot ocas Hah Schoe View Detaiis
12. ipzois a Academic Data on File Frogram Choices 3 m Acton Click Edit Details Bass of Admission Ontara High School Transsrgt View Detaie Edt Daisie make changes to existing Payment Summary cademic data Pages First lt Previous 1 Next gt Lest gt View Offers 0 Showing 20 tems per Page Page t off H Not P A Edit Academic Data on File Ontario High School Grades Total Credits to Date 4 Click Edit to update course information or Delete to remove the record Click Save when done Edit Delete 123456 Edit Delete ce aes em _ sm reme LEE ES Seu 20102 current le No creait bey Regu 123456 Edit Delete eTMS PARTNER 123456 coughii Edit Access Account Search ra Upload OST File High School Applicant Reports ONTARIO COLLEGES See separate User Guide for complete eTMS information a www ocas ca gt E Materials gt High School and Board Staff Ontario C Application Service SAWAREHOUSE PARTNER PORTAL CAREERS Youarehore Home e Materlals High School and Board Staff Important RESOURCES FOR HIGH SCHOOL STAFF Contact Us Documents Showing students how to apply to college Start here For Staff Important Dates for Online Application Tutorial PDF ie Fried PR Online Application Tutorial Power
13. nsmission Details School Ymca Academy The Board Nome TO Private Inspected ic a a It is important that a school ile Version Upload Date corrects all errors if Time Stamp 2014 10 07 16 00 50 applicable in their own student information system first before creating and uploading a new file to OCAS CAPLAN BENJAMIN 000544003 GLD20 DREFaenc0802 MAIR EMN 000520220103 1020 oREFareqne0z01 00 00000 Pages lt First lt Previous 1 Next gt Last gt For reporting purposes Showing 20 tems por Pago Page 1 c 1 loms 1 20F2 successfully processed records are NOT displayed on Excel the Upload Report High School Applicant Reports ligh School Applicant Reports ONTARIO Click on High School COLLEGES CA Applicant Reports to access the report screen PARTNER 123456 coughli Edit Access Account Search Applicants eTMS Uploa ONTARIO COLLEGES cA High School Applicant Reports Mident Code Application Cycle 20 Please choose one of the following Please eelectideselect your option for report Applicants Status Report All Applicants O Program Choices Detail Report O Confirmed Applicants Only Sort by Surname First Name Sort by Date paid Surname First Name O Sort by Application Sort by College code Surname First Name Select College All i Report Options ONTARIO COLLEGES cA High
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