Department Management Guide
Contents
1. ACCESS CLEAR PRINT DATA 17 The DEPARTMENT MANAGEMENT screen will now be displayed USER z FUNCTIONS a 5 eenoy oplate DEPARTMENT MANAGEMENT ETON OF Select enable or disable lm OG 06 e FILING ap FUNCTION CLEAR On this screen select ENABLE E MEMORY RX UNE ACCESS PRINT DATA 18 You will now be taken back to the COUNTER screen Setting up of USER MANPOWER FUNCTIONS INTERRUPT COUNTER ENERGY Rea department SAVER o management is now complete CODES MANAGEMENT REGISTRATION f mx i FUNCTION CLEAR REGSTERED i DELETE ALL i P a soe FC key on the control panel to exit this set up and return to copy mode COUNTER Found USB DEVICE G JOB STATUS Tune ACCESS PRINT DATA Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 7 Editing Department Codes 1 On the control panel press the COUNTER button Enter Department Code pees SET 1 6 4 2 O DEPARTMENT CODC Cnter department code S digit FUNCTION CLEAR 0060 pe 000 ee ACCESS CLEAR PRINT DATA MEMORY RX Dune 2 The COUNTER screen will now be displayed USER FUNCTIONS Gj ro ENERGY sO ee MaN FUNCTION CLEAR on a al i 000 wpa B i STOP 000 200 ACCESS CLEAR PRINT DATA COUNTER TOTAL COUNTER E MEMORY RX GAN JOB STATUS Tune FUNGTINS INTE2. MANAGEMENT REGISTRATION ALL LIMIT BLACK PRINTOUT ear Ji p SET RESET REGISTERED ALL DELETE ALL QUOTA COUNTERS F G H A RETURN Found USB DEVICE i ne JOBSTATUS DEPARTMENT CODES Allows the administrator to print out a list of all department codes registered The printout will also give a breakdown of all jobs carried out by each user B DEPARTMENT MANAGEMENT Allows the administrator to ENABLE or DISABLE department management C DEPARTMENT REGISTRATION Allows the administrator to add delete and edit department codes D ALL LIMIT Allows the administrator to enforce limitations on ALL users E NO LIMIT BLACK Allows ALL users to use all machine functions in the black and white mode without having to log on using their department code first Only when users try to copy print in colour will the machine ask them to log on using their department code Note In this mode only colour copies prints will be registered against individual users All black amp white copies prints will be recorded as undefined F SET REGISTERED QUOTA Allows the administrator to enforce quotas for all registered users G RESET ALL COUNTERS Allows the administrator to reset all the counters for all users back to zero H DELETE ALL Allows the administrator to delete ALL registered department codes from the machine This will also turn off department management WARNING USE THIS AT YOUR OWN PE
3. CODEC gt Cnter department code 5 digit e FILING 5 FUNCTION CLEAR gt Q OO 000 G PRINT DATA 2 The COUNTER screen will now be displayed COUNTER Pacio aR couver eneaoy ns IUS 00 PRINT COUNTER FILING 000 sprees On the COUNTER ED 0 screen select DEPARTMENT 000 MANAGEMENT mamas JOBSTATUS OE a ACCESS PRINT DATA MAN POWER FUNCTIONS INTERRUPT COUNTER oo mI ON OFF T JO ADMINISTRATOR PASSWORD 000 FUNCTION CLEAR PASSWORD 000 ACCESS PRINT DATA On this screen press PASSWORD Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 13 4 AQWERTY keyboard screen will now be displayed GY penile ey Basic 000 On this screen enter the 299999999999 waag and then press OK ND eo 000 Fo 33333333 STOP Note By default the ye eye oo e060 administrator password 200 lt a is factory set at 123456 a OD ACCESS CLEAR PRINT DATA GE MEMORY AX LINE 5 The COUNTER screen will now be displayed FUNCTIONS Z o ENERGY pail COUNTER lovor P N ead FUNCTION CLEAR Op thi a ec f o n this screen select z oe ES 000 E0 DEPARTMENT REGS TERED ALL P 8 STOP REGISTRATION 000 TT E MEMORY RX c mee SOBSTATUS E gone ACCESS PRINT DATA A RETURN ipe
4. ompaaie FINCTONS INTERRUPT COUNTER gis UA O 0 DEPARTMENT CODE 7 26 e FILING DIP FUNCTION CLEAR We j Pars TW WXYZ t On this screen select the user you wish to delete and then press DELETE E MEMORY RX UNE PRINT DATA 14 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 7 ACONFIRMATION screen will now be displayed USER y MAN POWER FUNCTIONS INTERRUPT COUNTER ENERG RTONIOFF DEPARTMENT CODE CONFIRMATION Delete OK Ojia DELETE J contens ENTRY J EDIT kx BO Q A 000 FUNCTION CLEAR SCAN e000 E MEMORY RX e FILING Dune CLEAR PRINT DATA 8 When all unwanted users have been deleted press the yellow FUNCTION CLEAR FC button on the control panel This will then take ou back to the front screen SET Enter Depar tment Code pii cat ea CODC gt Cnter department code 5 digit SO Commence KK KK ACCESS PRINT DATA On this screen select YES Repeat steps 6 amp 7 above to delete other users Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 15 Management Of A Machine Set Up With Department Codes Set up and enable department codes as explained earlier in this guide 1 Follow the steps explained earlier in this guide until you get to this screen mz COUNTER A B C D E PRINTOUT DEPARTMENT DEPARTMENT NO LIMIT A DEPARTMENT
5. Basic User Guide for Toshiba Multi Function Devices Arena group the document experts Department Management Contents Subject Page setting up of Department Codes 3 7 Editing Department Codes 9 13 Deleting Department Code 15 17 Management of a machine set up with 18 Department Codes This Guide has been produced to provide you with a quick reference on how to perform the very basic most commonly used features For more detailed information on these topics please refer to the official Toshiba user manual provided with this machine To request further training on any of these topics or on the more advanced functions please call Arena Group Ltd on 0844 863 8000 calls charged at local rates 2 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd Setting Up Department Codes 1 On the Control Panel press the COUNTER button Gy COPY READY amp AUTO E MEMORY RX Pesed JOBSTATUS Dune ACCESS CLEAR PRINT DATA 2 The COUNTER screen will now be displayed User FUNCTIONS ITEARUET COUNTER ENERGY EMANO COUNTER SAVER WON Bod Q 000 3 On the COUNTER fo i FUNCTION CLEAR enc 000 GFO MANAGEMENT 000 Z SCAN START PRINT COUNTER TOTAL COUNTER PRINT FAX MEMORY RX UNE PRINT OUT TOTAL COUNTER G JOBSTATUS USER FUNCTIONS INTERRUPT COUNTER ENERGY ea 3 OUN TER ADMINISTRATOR PASSWORD pa O Se Q 2
6. GY Mm O e Q A e FILING 000 i FUNCTION CLEAR 000 E MEMORY RX UNE CLEAR PRINT DATA 8 A QWERTY keyboard screen will now be displayed USER FUNCTIONS INTERRUPT COUNTER ENERGY EMAN PONER KE E 900 FUNCTION CLEAR e FILING 999399555999 959 000 DUDE ooo one Dopo oee 000 JJJ JJJ JIJIA CQ Space CANCEL K E MEMORY AX Dune CLEAR PRINT DATA ipe poly USER FUNCTIONS 8 O gois T EDIT DEPARTMENT CODE OS TO o0 i R FUNCTIONCLEAR PARS TU WXYZ STOP ACCESS PRINT DATA MEMORY RX Dune CLEAR On this screen select YES On this screen edit the name of the user if required and then press OK Note If no editing of the user name is required simply press OK On this Screen select NEW CODE 10 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 10 AQWERTY keyboard screen will now be displayed i bert USER FUNCTIONS Q fe oe m o a FUNCTION CLEAR 9 SCAN START E EE Basic v Back Space JJJJ JJJ JJJ JIJ 0 A eee eS ES JJ IJJIJ JI E MEMORY RX UNE ACCESS PRINT DATA CLEAR vor USER FUNCTIONS Q AA TE eo FUNCTION CLEAR PaRS TW WXYZ STOP EDIT DEPARTMENT CODE CURRENT CODE 33333 USER FUNCTIONS INTERRUPT COUNTER ENERGY EDMAN POWER sE ONOFF a1 00 a 000 F
7. RIL 16 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd
8. RRUPT COUNTER ENERGY pete ADMINISTRATOR PASSWORD B O O 26 o0 FUNCTION CLEAR 8 On this screen press PASSWORD PRINT DATA 8 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 4 A QWERTY keyboard Screen will now be displayed USER FUNCTIONS INTERRUPT COUNTER ENERGY M mO O 0 c Okt On this screen enter the i Back Space Clear S os E e FILING DDL arana AAMINIstrator password 9499999599534 OGO rs I ey elem oh Ae x000 car ee D geau he 7 9 8 passwor N a z is factory set at 123456 000 a I C ACCESS CLEAR PRINT DATA START HA 4 FUNCTONS INTERRUPT COUNTER ENERGY Garo wOJo LA z 00 Oo wg NIN On this screen select ose mo A IAG 1 00 DEPARTMENT REGISTERED ALL A A STOP REGISTRATION QUOTA COUNTERS p START COUNTER A RETURN E MEMORY AX Found USB DEVICE 28 ab a JOBSTATUS Hune ACCESS PRINT DATA CLEAR e FILING oF On this screen select the user you wish to Pans er STOP delete and then press 000 G O00 aLL c CLEAR D ACCESS S PRINT DATA SCAN fox Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 9 7 ACONFIRMATION screen will now be displayed USER FUNCTIONS INTERRUPT COUNTER ENER
9. SER FUNCTIONS INTERRUPT COUNTER ENERG SAVER 0 FUNCTION CLEAR SCAN QUOTA 0 DEFAULT 0 QUOTA DEFAULT QUOTA START ACCESS CLEAR PRINT DATA Note The screen you encounter at this step will depend on the age of the machine and whether it is a colour machine or a black and white machine For now simply ensure that QUOTAS OR LIMITATIONS are set to OFF and press OK For Instructions on using Quota s or Limitations please refer to your Toshiba user manual 14 You will now be taken back to the DEPARTMENT CODE screen USER FUNCTIONS A fo ENERGY S papi o FUNCTION CLEAR e FILING 2 JillGreen O Fhe w Hears WW WXYZ 3 Martin Sturgess STOP SCAN START 3 COUNTER DEPARTMENT CODE 1 FREDSMITH E MEMORY Rx UNE ACCESS PRINT DATA 15 Repeat steps 8 to 13 above until all department users have been registered then press CLOSE 6 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 16 You will now be taken back to the COUNTER screen User FUNCTIONS Cj fo ENERGY S T PRINTOUT 10 o a FUNCTION CLEAR DEPARTMENT EAI aNAGEMENT J reasTaaTiON AET Slade n i On this screen select REQTERED ALL a DELETE ALL STOP D E PARTM E NT Quo COUNTE 000 MANAGEMENT H START A RETURN E MEMORY Ax G Found USB DEVICE eters JOBSTATUS Hune COUNTER
10. UNCTION CLEAR 000 5 000 000 ACCESS PRINT DATA QUOTA Key in the number QUOTA 0 DEFAULT 0 QUOTA yh OU DEFAULT 0 QUOTA START CLEAR On this screen type in the new code to be used by this user and then press OK On this screen press OK On this screen set any required QUOTA or LIMITATION and press OK Note The screen you encounter at this step will depend on the age of the machine and whether it is a colour machine or a black and white machine Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 11 13 The DEPARTMENT CODE screen will now be displayed USER FUNCTIONS INTERRUPT COUNTER ENERGY aa SAVER DEPARTMENT CODE D O Q O 000 000 Eo above to edit other users te and then press CLOSE 000 Q 1 FREDSMITH 2 Jill Green PRINT DATA Editing of department codes is now complete 14 Press the Yellow FUNCTION CLEAR FC key on the control panel to return to the front screen Enter Department Code pee SET DCPARTMCNT CODEC gt Cnter department code 5 digit i B wo O gt _DEPARTMENT CODE 0 Zz 5 ee 2 ACCESS CLEAR PRINT DATA 12 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd Deleting Department Codes 1 On the control panel press the COUNTER button Enter Department Code pees SET DCPARTMCNT
11. m 000 FUNCTION CLEAR 000 Eo eo select 000 START ACCESS CLEAR PRINT DATA Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 3 6 A QWERTY keyboard screen will now appear RNCTDNG a o egy E maiii z OS O 90 Use this screen to enter 000 the Administrator FUNCTION CLEAR e FILING password and then JJJJJJJJJIJ JJJ press OK JJJJJ DD II Eo eT ini Ww c is factory set at 123456 ACCESS PRINT DATA CLEAR 7 On the next screen select DEPARTMENT REGISTRATION SER FUNCTONS INTERRUPT COUNTER ENERGY EMAN POWER mz COUNTER gt C O O e FILING 000 gt FUNCTION CLEAR Maii DEPARTMENT NO LIMIT An VANAGENEIN REGISTRATION n SCAN SET RESET REGISTERED ALL STOP QUOTA COUNTERS pbc 000 CQ x 0 EN q ST 2 11 2011 E MEMORY AX Cc Found USB DEVICE k JOB STATUS me ACCESS PRINT DATA 8 The DEPARTMENT CODE screen will now appear USER EDMAN POWER A A e oe A aga On this screen select the DEPARTMENT GODE amp Q next empty box and then press ENTRY 000 FUNCTION CLEAR Note On some older 000 Eo models you will be 000 EA of A xe ENTRY RESET COUNTERS gt MEMORY RX a Sore 3 UNE ACCESS PRINT DATA 4 Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 9 A QWERTY keyb
12. oard will now appear on the screen USEA f FUNCTIONS INTERRUPT COUNTER ENERGY apala SAVER Martin Sturgess m O Q O a gt i a E re 000 FUNCTION CLEAR Jaaa I 1990 ye f DODOOODODCEE 000 JJJ JJ JJI JJa a REGISTER DEPARTMENT CODE S FUNCTION CLEAR 000 m 000 amp O00 CLEAR PRINT DATA 11 A QWERTY keyboard will now appear on the screen USER FUNCTIONS Gj Oo ENERGY pete O SS 00 mo E OJ 000 FUNCTION CLEAR e FILING JJJJ JJJ JJJ JJI 4 CD CS Sooo oy e600 000 CLEAR START PRINT DATA Use this keyboard to type in the name of the person or department to be registered as a user and then press OK On this screen select NEW CODE Use this screen to enter the desired user code to be used by that particular person or department and then press OK Note The user code can contain any combination of numbers or letters from 1 63 characters in length Created by Martin Sturgess Senior Installation Technician Arena Group Ltd 5 12 You will now be returned to the REGISTER DEPARTMENT CODE screen i paii USER FUNCTIONS Q gis REGISTER DEPARTMENT CODE o FUNCTION CLEAR e FILING 000 000 amp CLEAR PRINT DATA On this screen press OK 13 You will now be presented with a QUOTA screen or a LIMITATIONS screen U
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