TIMS Web User Account Application Manual
Contents
1. TIMS Web User Account Application Manual United States Department of the Interior Information Technology Division August 2012 https timsweb bsee gov TIMS Web User Account Application Manual Table of Contents 07 nnsrmamdnmammenoninmomrianonndupsannnc 1 Whatis TIMS WED ne ee ee 1 Links inthis OC UMS ee nen 1 Purpose Of this manual el 1 What is needed to access TIMS Web ea 1 Definition of TIMS Web User Type cccccccsssscsscesssccoososessversensseesosseseosssenessensnerseenstenensssnnsssnnssssonns 2 TIMS Web User Account Application Process s essssesssensnssensnnsensnssnnsnnsensnnnnnsnnnensnsnnnsnnnennee 3 Company Administralgr sis 3 Company ISSN tant 3 Agent Administrator nn eme EEAS nee 4 Agen WY SET ee 4 TIMS Web User How to Sheet uses anne 5 Obtain access to new company for an existing TIMS Web 5 Recoyer forg tten Username nn ep ee 5 Reset fotzotten PassWord ae een 5 Sec rity QUESTIONS eek 5 Change your pass Word nee ee 6 Umlock ACCOMM sale 6 Help DER ee 6 Username and password standards nennen 7 Appendix A TIMS Web Disclaimer oessseessecssocesooescocssocessecesocesocesoossssesssecesocsscosssosssoesssosesoose 8 SECU ee E er E see 8 What happens to information you submit to US 8 COOKIES icadasdehicasinubiceasarateesastdead 8 Personally Identifiable Information u an2. a new username or access to a new company BOEM Company Number and Name Enter the companies user needs access to and you have the signature authority for the company BOEM will verify the signature for each company before granting the user access to the company If a company is listed and you do not have signature authority for a company the whole form will be returned and no action will be taken Representative Name Enter the name of the person signing This person s name must match the name on BOEM Qualification File Representative Title Enter the title of the person entered under Representative Name The title must match the title on BOEM Qualification File Representative Signature The person with BOEM signature authority must sign and date the form TIMS Web User Account Application Manual TIMS Web User Account Application Manual Appendix C TIMS Web Industry Administrator Access Request Form Instructions To electronically fill out the form type entries in the fields and save a copy of the form under desired name Use the Tab key to go to the next field Make sure to print the completed form on one page only two sided print New Administrator Check the appropriate box Use this box when you do not have a username in TIMS Web Add Company for User Use this box when you have username and want access to another company Delete Administrator Use this box to delete the user from the system B
3. know the type of user account you need follow the procedure listed below for the appropriate user type Company Administrator Company administrator fills out TIMS Web Industry Administrator Access Request Form and sends to company representative who has signature authority with BOEM Company representative signs the form and lists the companies user needs access to and mails the form to the following address BOEM GOM OCS Region 1201 Elmwood Park Blvd MS 5421 New Orleans LA 70123 2394 BSEE ITD sends the new username and password by certified mail to the company administrator Company administrator logs on TIMS Web and is forced to change password Company User Company user fills out TIMS Web Industry User Access Request Form Company representative signs the form and lists the companies user needs access to and mails the form to the following address BOEM GOM OCS Region 1201 Elmwood Park Blvd MS 5421 New Orleans LA 70123 2394 BSEE ITD sends the new username and password by certified mail to the company administrator Company administrator gives the letter to the user User logs on TIMS Web and is forced to change password TIMS Web User Account Application Manual Agent Administrator Agent administrator fills out TIMS Web Industry Administrator Access Request Form and sends to company representative who has signature authority with BOEM for the company the agent administrator needs access for Co
4. Ch consent and will adhere to the above conditions User Signature Date ENTITLEMENT AUTHORIZATION Please initial if user is employed by the company I assign this user as company s administrator As an administrator the user will have full access to all company data stored in the BOEM Company and Bonding database The user will be responsible for granting entitlements View Enter Submit et cetera to company data stored in the TIMS database for other company users and agents Please initial if user is employed by a third party company acting as an agent I authorize this user as an agent administrator As an agent administrator the user will have full access to all company data stored in the BOEM Company and Bonding databases The user will be responsible for granting View Enter Submit et cetera to company data stored in the TIMS database for other company users and agents List all companies that user will submit data for These must be companies for which you have BOEM signature authority BOEM Company Number Company Name as entered on BOEM Qualification File Representative Name print Representative Title Representative Signature Date The Enterprise IT Service Desk Phone 1 877 256 6260 EnterpriselTServiceDesk bsee gov
5. OEM will accept delete users option from company Administrator only The Administrator must drop all entitlements before sending this form Name Enter the name of the user who wants access to TIMS Web system The First and Last names are required fields Title Company title of the person requesting access to the TIMS Web system Address Enter the company mailing address for person requesting access to TIMS Web system This address may be used to correspond with the user Phone Number and Fax Number Enter phone and fax numbers for the user who wants access to TIMS Web system Email Address Enter the email address of the person requesting access to TOMS Web system This email will be used to correspond with the user and is a required field Company s TIMS Web Administrator Enter the name for your company s TIMS Web Administrator Company s TIMS Web Enter the phone number for your company s TIMS Web Administrator s Phone Number Administrator Company s TIMS Web Enter the email for your company s TIMS Web Administrator Administrator s Email CONSENT The CONSENT box must be checked Your consent states that you have read the certifications and agree with them Signature and Date User needs to sign and date the form ENTITLEMENT AUTHORIZATION Back Side Company User Authorization Enter initials if user is employed by the company Agent Authorization Enter initials if user is employed by a third party co
6. a 8 Appendix B TIMS Web Industry User Access Request Form Instructions 9 Appendix C TIMS Web Industry Administrator Access Request Form Instructions 11 TIMS Web User Account Application Manual TIMS Web User Account Application Manual Introduction What is TIMS Web TIMS Web Company application allows the Oil Gas and Renewable energy industries to electronically submit Qualification Change of Name Business Conversion Merger and Maintain Company requests to the Bureau of Ocean Energy Management BOEM TIMS Web Bonding application allows same industries to electronically submit New Bond Bond Replacement Bond Cancellation Bond Termination and Bond Riders to BOEM Electronic submittal of data provides the industry a secure file transfer mechanism eliminates data collection errors and inefficiencies and allows TIMS Web to maintain current and the most accurate data online Once Company and Bonding requests are submitted by the industry TIMS Web Company and Bonding applications enable BOEM to electronically review and enter the appropriate decision for the request Links in this document Links have been provided for easy and fast access to remote sections in this document To visit a link hold the mouse pointer over the link Left click the mouse while pressing the Ctrl key You will be directed to the link target To return to previous position hold down Alt and press the left arrow on your keyboard Purpose of
7. e Submitting user access request forms to the bureau Maintaining entitlement groups for assigning entitlement roles to company users to perform various Company and Bonding functions Company User Company user is an employee of a BOEM qualified company or BOEM approved Surety who will be entering and or submitting Company and Bonding requests to BOEM on behalf of the company This type of user will be required to fill out a TIM Web Industry User Access Request Form Agent Administrator Agent administrator is a person employed by an agent company assigned to administer TIMS Web user entitlement rights in the TIMS Web system on behalf of a BOEM qualified company This type of user will be required to fill out a TIMS Web Industry Administrator Access Request Form and check and fill out the Agent section The agent administrator s duties include Submitting user access request forms to the bureau Maintaining entitlement groups for assigning entitlement roles and users to perform various Company and Bonding functions Agent User TIMS Web User Account Application Manual Agent user is a person employed by an agent company who will be entering and or submitting Company and Bonding requests to BOEM on behalf of a BOEM qualified company This type of user will be required to fill out a TIMS Web Industry User Access Request Form and check and fill out the Agent section TIMS Web User Account Application Process Once you
8. ing BOEM BSEE Computer Systems Electronic Mail Internet connections and associated equipment software and data These resources are to be used for official government business only and in conjunction with Department of the Interior an all related bureau policies Law prohibits any other use of these items section 641 18 USC Violations of the law can result in loss of system access 2 If I am aware of a security breach password sharing hacking I will immediately notify the BSEE ITD TIMS Help Desk 3 I will select my own password and I will NOT share my password or username with anyone If I no longer need access to the TIMS system for any reason I will contact the BSEE ITD TIMS Help Desk to notify them to delete my username from the system 4 I will handle sensitive data appropriately and understand that this information is not to be exchanged divulged or otherwise compromised in any way unless necessary for official government business I agree not to disclose information covered by the Privacy Act to unauthorized personnel 5 Ihave read the TIMS Web disclaimer and agree to the conditions specified in the document consent and will adhere to the above conditions User Signature Date ENTITLEMENT AUTHORIZATION Please initial if user is employed by the company I assign this user as company s administrator As an administrator the user will have full access to all company data stored in the BOEM Company and B
9. ministrator Add Company for User O Delete Administrator O Name _ Prefix First Name MI Last Name Suffix Title Address Company Name Division Street City State ZIP Country Phone Number Fax Number Email CERTIFICATION 1 I understand that using the BOEM BSEE TIMS Web system means will be using BOEM BSEE 5 Computer Systems Electronic Mail Internet connections and associated equipment software and data These resources are to be used for official government business only and in conjunction with Department of the Interior an all related bureau policies Law prohibits any other use of these items section 641 18 USC Violations of the law can result in loss of system access If I am aware of a security breach password sharing hacking I will immediately notify the BSEE ITD TIMS Help Desk I will select my own password and I will NOT share my password or username with anyone If I no longer need access to the TIMS system for any reason I will contact the BSEE ITD TIMS Help Desk to notify them to delete my username from the system I will handle sensitive data appropriately and understand that this information is not to be exchanged divulged or otherwise compromised in any way unless necessary for official government business I agree not to disclose information covered by the Privacy Act to unauthorized personnel I have read the TIMS Web disclaimer and agree to the conditions specified in the document
10. mpany acting as an agent Signature Authority The signature authority block must be filled out in order to receive a new username or access to a new company BOEM Company Number and Name Enter the companies user needs access to and you have the signature authority for the company BOEM will verify the signature for each company before granting the user access to the company If a company is listed and you do not have signature authority for a company the whole form will be returned and no action will be taken Representative Name Enter the name of the person signing This person s name must match the name on BOEM Qualification File Representative Title Enter the title of the person entered under Representative Name The title must match the title on BOEM Qualification File Representative Signature The person with BOEM signature authority must sign and date the form U S Department of the Interior Bureau of Ocean Energy Management BOEM Bureau of Safety and Environmental Enforcement BSEE TIMS Web Industry User Access Request Form This form must be printed on one page only front and back USER INFORMATION New User O Add Company for User O Delete User Prefix First Name MI Last Name Suffix Title Address Company Name Division Street City State ZIP Country Phone Number Fax Number Email CERTIFICATION 1 I understand that using the BOEM BSEE TIMS Web system means I will be us
11. mpany representative signs the form and lists the companies user needs access to and mails the form to the following address BOEM GOM OCS Region 1201 Elmwood Park Blvd MS 5421 New Orleans LA 70123 2394 BSEE ITD sends the new username and password by certified mail to the agent administrator Agent administrator logs on TIMS Web and is forced to change password Agent User Agent user fills out TIMS Web Industry User Access Request Form and sends the form to company representative who has signature authority with BOEM for the company user needs access for Company representative signs the form and lists the companies user needs access to and mails the form to the following address BOEM GOM OCS Region 1201 Elmwood Park Blvd MS 5421 New Orleans LA 70123 2394 BSEE ITD sends the new username and password by certified mail to the agent administrator Agent administrator gives the letter to the agent user Agent user logs on TIMS Web and is forced to change password TIMS Web User Account Application Manual TIMS Web User How to Sheet Obtain access to a new company for an existing TIMS Web username Hill out TIMS Web Industry User Access Request Form and check the new company box Include the username for the person wanting access to the company data Once you have filled out the form contact your TIMS Web administrator to send the form to BOEM Recover forgotten username To recover you
12. nding box Repeat the process for all five questions Save entries Change your password You can change your password via TIMS Web provided you know your current password and have security questions set up To change your TIMS Web password log on TIMS Web Click TIMS Web Admin Enter your current password once and the new password twice Click submit If your new password does not meet the standards for strong passwords your will receive an appropriate message and your password will not be changed See Username and password standards Unlock account Upon 3 unsuccessful login attempts your account will be locked for 10 minutes and will automatically unlock after that time For other locked account issues you must call the help desk and the BOEM Administrator will unlock the account and notify the company Administrator Help Desk The Enterprise IT Service desk is the point of contact when you need assistance with TIMS Web For non emergency assistance you may send an email to EnterpriselTServicDesk bsee gov or contact 1 877 256 6260 Hours of operation are from 4 a m to 6 p m Mountain time Monday through Friday The Help Desk personnel may ask questions to narrow down the impending issue A help desk ticket will be generated and routed to the appropriate person TIMS Web User Account Application Manual Username and password standards Usernames and passwords follow DOI username and password standa
13. onding database The user will be responsible for granting entitlements View Enter Submit et cetera to company data stored in the TIMS database for other company users and agents Please initial if user is employed by a third party company acting as an agent I authorize this user as an agent administrator As an agent administrator the user will have full access to all company data stored in the BOEM Company and Bonding databases The user will be responsible for granting View Enter Submit et cetera to company data stored in the TIMS database for other company users and agents NEW COMPANY QUALIFICATION Please initial if this account is being created for a new company qualification I authorize this user to have access to submit a new company qualification for the below companies only Note a BOEM Company Number will not be required in the list below List all companies that user will submit data for These must be companies for which you have BOEM signature authority BOEM Company Number Company Name as entered on BOEM Qualification File Representative Name print Representative Title Representative Signature Date U S Department of the Interior Bureau of Ocean Energy Management BOEM Bureau of Safety and Environmental Enforcement BSEE TIMS Web Industry Administrator Access Request Form This form must be printed on one page only front and back USER INFORMATION New Ad
14. r forgotten username click the button on TIMS Web login page Enter email address on file in your account Click After you have submitted your email TIMS Web will send and email to the address on file in your account The email will contain your username If you enter an email address that does not match the one on file you will not receive a notification Therefore if you have not received your username via email within a reasonable timeframe you may have entered your email address incorrectly Reset forgotten password recover your forgotten password click the button on TIMS Web login page Enter username first name and business phone and click The information must match those on file in your account You may also click the for assistance Once you have submitted the information TIMS Web will send an email to the address on file in your account The email will include a temporary password and a link to a web page that will allow you to change your password You will be required to answer correctly 3 of your 5 security questions first Security questions Security questions are required to request a password or to reset or change it TIMS Web User Account Application Manual To create or modify security questions log TIMS Web Select TIMS Web Admin option located on the left navigation pane Click Security Questions Select a question from the drop down list and type the answer in the correspo
15. rds Every 90 days you will be required to change your TIMS Web password If a username has not been used within the last 6 months it will be expired and the company administrator will be notified When you change your password it must be consistent with the following standards Must be between 12 16 characters long Must contain at least one character from three of the four following groups a English upper case letters A B C b English lower case letters a b c c Westernized Arabic numerals 0 9 d Special characters amp lt gt Must not contain your username or any portion of your full name Must not contain dictionary words words that can be found in an English French German or Spanish language dictionary TIMS Web User Account Application Manual Appendix A TIMS Web Disclaimer Security BOEM BSEE as developer and manager of this web site has taken several steps to safeguard the integrity of its telecommunications and computing infrastructures including but not limited to authentication monitoring auditing and encryption Security measures have been integrated into the design implementation and day to day practices of the entire operating environment as part of its continuing commitment to risk management This information should not be construed in any way as giving business legal or other advice or warranting as fail proof the security of information provided
16. shared with another entity except as prescribed by law Cookies This website uses session cookies only The site will not store a permanent cookie on your machine The session cookie is used to store a randomly generated identifying temporary tag on your computer and is stored in memory only Personally Identifiable Information You may choose to provide us with personal information as in email with a comment or question We use the information to improve our service to you or to respond to your request BOEM will not distribute the email address for any reason except to respond to your request TIMS Web User Account Application Manual Appendix B TIMS Web Industry User Access Request Form Instructions To electronically fill out the form type entries in the fields and save a copy of the form under desired name Use the Tab key to go to the next field Make sure to print the completed form on one page only double sided print New User Check the appropriate box Use this box when you do not have a username in TIMS Web Use this box when you have username and want access to another company Use this box to delete the user from the system BOEM will accept delete users option from company Administrator only The Administrator must drop all entitlements before sending this form Enter the name of the user who wants access to TIMS Web system The First and Last names are required fields Company title of the person requesting access to
17. the TIMS Web system Enter the company mailing address for person requesting access to TIMS Web system This address may be used to correspond with the user Enter phone and fax numbers for the user who wants access to TIMS Web system Enter the email address of the person requesting access to TOMS Web system This email will be used to correspond with the user and is a required field Add Company for User Delete User Name Title Address Phone Number and Fax Number Email Address Company s TIMS Web Administrator Enter the name for your company s TIMS Web Administrator Company s TIMS Web Administrator s Phone Number Enter the phone number for your company s TIMS Web Administrator Company s TIMS Web Administrator s Email Enter the email for your company s TIMS Web Administrator CONSENT The CONSENT box must be checked Your consent states that you have read the certifications and agree with them Signature and Date User needs to sign and date the form ENTITLEMENT AUTHORIZATION Back Side Company User Authorization Enter initials if user is employed by the company Agent Authorization New Company Qualification Signature Authority Enter initials if user is employed by a third party company acting as an agent Enter initials if account is being created for new company qualification The signature authority block must be filled out in order to receive
18. this manual This manual provides information for obtaining access to TIMS Web to submit Company and Bonding requests Required forms and accompanying instructions are also provided in this document To get access to TIMS Web system user needs to do the following determine his user type read the TIMS Web Disclaimer follow the process outlined in TIMS Web User Account Application Process have company Administrator grant him proper access What is needed to access TIMS Web There are two steps to grant a person access to TIMS Web system First user must submit paper applications to request a user account ID a User ID is created user s company administrator must grant user the appropriate access to the system Once access is granted user is enabled to log on TIMS Web and perform desired functions based on his role and access rights TIMS Web User Account Application Manual User ID and username are used interchangeably throughout this document Definition of TIMS Web User Types Prospective TIMS Web user must determine the type of user access he needs There are 4 user types Company Administrator Company administrator is employee of BOEM qualified company or BOEM approved Surety assigned to administer TIMS Web entitlement rights for company users in TIMS Web system This type of user will be required to fill out a TIMS Web Industry Administrator Request Form The administrator s duties includ
19. via this web site Information presented and collected on this website is shared between BOEM and company users submitting the data Restrictions have been put in place to maximize the security of the data All information collected will only be used for purposes for which it was provided and will not be shared with another entity except as prescribed by law The non proprietary data submitted will be made available in agency Public Information Office While we make every effort to provide accurate and complete information we provide no warranty expressed or implied as to the accuracy reliability or completeness of furnished data For site security purposes and to ensure that this service remains available to all users this government computer system employs software programs to monitor network traffic to identify unauthorized attempts to upload or change information or otherwise cause damage Unauthorized attempts to upload information or change information on this website are strictly prohibited and may be punishable under the Computer Fraud and Abuse Act of 1986 and the National Information Infrastructure Protection Act Information may also be used for authorized law enforcement investigation What happens to information you submit to us The information you submit to us will be transmitted through secure lines to our departmental database Any private information will only be used for the purposes for which it was provided and will not be
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