Printing - Speclink
Contents
1. bold all caps Level 2 and 3 numbers always start with the PART number i e 1 2 or 3 SpecLink User Manual 197 198 Chapter 8 Printing Block Style Paragraph Format All paragraphs are spaced 0 1 inch apart Spacing indentation numbering and fonts can be changed at each level Indentation alone is used to indicate hierarchy level but since there is no numbering scheme by default there is no way to uniquely identify a specific paragraph by reference Level 0 left justified bold all SECTION TITLE ee _________ 0 1 in line PART 1GENERAL Level 1 left justified bold all caps l 0 1 in line spacing Article Heading _________________ eve 2 left iustified uoper and lower case 0 1 in line Text of the first paragraph __ _ Level 3 0 1 in line Text of the first subparagraph 1 _ Level 4 _______ 0 1 inline spacing Text of the second subparagraph Text of the first sub subparagraph Level 5 ________ 00 1 inline spacing Text of the first sub sub subparagraph Level 6 ________ 0 1 inline Text of the first sub sub sub subparagraph Level7 0 1 in line Text of the second paragraph _____ 0 1 inline Text of the third paragraph Article Heading etc Sor S01 inline END OF SECTION 9 ___________________ left justified bold all caps SpecLink User M2. from the File menu choose Print Preview or click the Print Preview button on the Standard toolbar If the previewed document looks acceptable you can click the Print button at the top of the Print Preview window to send the document to the selected printer Keep the following in mind when you print 1 The default settings for printing documents result in a fairly simple page layout based on the recommended CSI page layout You can make project wide changes to your project before you print Simply change settings in the Summary Info dialog box See the Setting Global Options section in Chapter 4 Starting a New Project for details To print from the File menu choose Print or click the Print button on the Standard toolbar to open the Reports dialog box If all settings are correct click the Print button SpecLink User Manual Chapter 8 Printing Printing with a Meter Account You can purchase a Meter Account that will be debited when you print a Document specification section using the Document report A Meter Account can be combined with a Subscription Account When you have a balance in a Meter Account you can view and edit all sections whether you have a subscription to them or not and you will be charged only when you print the section document using the Document report You can print the Master Text Copy and the Draft Copy reports at no charge These reports now include a diagonal watermark on each page if you
3. and SpecLink NOTE To change the font for your header and footer see the header and footer section later in this chapter Page Setup Use the Page Setup function to modify margins orientation paper size and similar variables From the File menu choose Page Setup or click the Page Setup Button on the toolbar The Page Setup dialog box opens SpecLink User Manual 203 204 Chapter 8 Printing Page Setup a Margins Paper Info Top fi 0 m Preview Bottom fi 0 Left fi 0 Right fi Oo 4 From edge Header os gt Footer 0 7 Mirror margins T Two Column Layout Start document on odd page Alternate Left Right Header Footer Close Cancel Page Setup dialog box Margins tab Margins Tab On the Margins tab you can control all margins plus the other options described below Margins are set from the edge of the paper Use the up and down arrows to the right of each field to increase or decrease the margin by 0 1 inch You can also enter the inches value in these fields You can set the margins for Top Bottom Left and Right From Edge You can set the margins for headers and footers from the edge of the paper Use the up and down arrows to the right of each field to increase or decrease the margin by 0 1 inch You can also enter the inches value in these fields Start document on odd page Select this option to add a blank page when the section has an odd numb
4. directions on applying tags see Chapter 10 Hints About Requirements Reports For a better understanding of Requirements Reports keep the following in mind The reports are all created by queries that look for specific two letter tags attached to certain paragraphs throughout the specification sections For instance a Samples report would look for all sections that include selected text identified by the SA tag If a particular section is not included in one of the Requirements Reports it can mean any of these things 1 the section does not include a provision of the type reported e g no shop drawings requirement 2 the section includes such a provision but the particular paragraph was not selected or 3 the section includes the provision it was selected but the paragraph lacks the correct tag The last option above can occur for example if you simply insert a new paragraph Calling for shop drawings The paragraph you add will not have a tag so its section will not be included in the Shop Drawings report To include the section in the report apply the SD tag to the paragraph calling for shop drawings To apply the tag click in the D paragraph click the arrow on the Tags button and then click on the appropriate tag When that paragraph is active in the section the section will be listed in the Shop Drawings report In addition to the 23 reports described above there are two special reports available from
5. printed if Master Text Copy is the report selected to print Reports Cover Uncheck this box to suppress the cover Sheet sheet when printing the requirements reports SpecLink only Print Table This must be selected for the borders on your Borders tables to print The border must also be selected in the Tables menu for each table to be printed Line Numbering If selected line numbers will print in addition to the selected paragraph numbering style Copies Click the up or down arrows to select the number of copies of the selected document or documents to print The default number is 1 Print Click this button to send the selected document or documents to the printer currently established under Printer Setup Preview Click this button to preview the selected document Export Click this button to open a dialog box that allows you to save the selected document or documents as a Rich Text Format RTF file in a designated location NOTE In addition to your document the Table of Contents report and Requirements Reports can also be exported However Draft and Master Text copies cannot be exported Header Footer Opens the Customize Header Footer dialog box See earlier in this chapter for directions on customizing the header and footer Page Setup Opens the Page Setup dialog box See the following section and the Page Setup section earlier in this chapter for additional details Printer Setup Opens the Printer Set
6. sequence numbers However when the document is previewed or printed sequence numbers are adjusted to eliminate inactive paragraphs SpecLink User Manual 199 Chapter 8 Printing Customizing Styles 200 Use Customize Styles from the Tools menu to select a different format style for your documents modify the numbering format and text layout or change fonts 1 From the Tools menu choose Customize Styles or click the Customize Styles button The Modify Paragraph Format dialog box opens Modify Paragraph Format a Styles Fonts Style Set Section Title lt Section gt lt Skip Line gt lt Section Title gt m Number format Number style Start at none i 0 0 F Include Numbers From Previous Level I Show Number Format Level Vill Text properties Center x First Line Indent joo Second Line Indent a3 gt Spacing Above Paragraph joo Print text in Uppercase MV Close Cancel Modify Paragraph Format dialog box with Styles tab showing 2 Choose a predefined format by clicking on the pull down arrow at the right of the Style Set list and clicking on the predefined style you want 3 To create your own format first choose the predefined format that is closest to what you need then click on each level you want to modify and change the settings to achieve your desired look NOTE You can change to a predefined format at any time while keeping your user mod
7. the header or footer to indicate when the document was actually printed On Screen Formatting 210 Several formats are available for you to apply to specific paragraphs and text in the Document Panel Unlike the Style Font Page Setup and Header and Footer settings described earlier these formats are not global they affect only the paragraphs or text to which you apply them Formats on Document Panel Toolbar Using the Document Panel toolbar you can apply formats to text by first dragging across the text and then clicking the appropriate button on the toolbar Available formats include changing the font and font size applying bold italic and underline and changing the paragraph alignment See descriptions of the toolbar buttons in Chapter 3 Orientation SpecLink User Manual Chapter 8 Printing No AutoNumber For any paragraphs that you would rather not have numbered you can turn off the AutoNumbering Some paragraphs you might do this for are for those in a table or any notes you may want to include in the body of the text To eliminate paragraph numbers from the screen but not from the printed or previewed section 1 Pull down the View menu 2 Select Display Layout and click Show Auto Numbers To eliminate paragraph numbers from a single paragraph or group of paragraphs in both screen and printed documents 1 Inthe Document Panel select the paragraphs that you don t want numbered If just a singl
8. to them cannot be brought back into the SpecLink project except by re entering the changes in SpecLink NOTE An alternative to exporting files to an editable word processing format is to create pdf files To create a pdf file you must have the full version of Adobe Acrobat Select the Acrobat Distiller or PDF Writer as your printer and then Print as you normally do SpecLink User Manual
9. Chapter 8 Printing In this chapter you learn how to e establish a document format e use the Customize Styles dialog box to e select a numbering scheme and e modify default formats including fonts lines numbering and indentation e use the Page Setup dialog box to set margins orientation and paper source e create headers and footers including fonts and keywords e preview documents e print documents including e specifications single section entire branches and entire project e requirements reports e table of contents e print with a meter account and e export documents to a word processor SpecLink User Manual 193 Chapter 8 Printing Overview When all necessary text has been selected or added and all modifications have been made a section is ready to print From the File menu choose Print to open the Reports dialog box or click the Print button on the Standard toolbar Select the document you want to print On the File menu choose Page Setup to set paper size orientation and margins Select Print Preview from the File menu or click on the Print Preview button on the Standard toolbar to preview the section you are currently editing Customizing the Page Layout for Specification Documents Many format and page layout settings affect the printed output Styles numbering scheme font line spacing etc set for each hierarchy level See the Customizing Styles section in this chapter for det
10. LICITATION sx ramo a e Bate eer ra Pande h Meee a hey eae 1 00200 INSTRUCTIONS TOBIDDERS garik eld PEATE cara ieee ke od 4 OO410 BIUFORM E aE feng iin bined A EO Tae EEAS aes Repay Ave Abas 2 GUSH0 AGREEMENT sen adit E EA Pa A we cet nea ae ns ee 1 00700 GENERAL CONDITIONS cossen ane ses E AE E T EEE a 1 DIVISION 1 GENERAL REQUIREMENTS DAOA SUMMAR T ie tec A A AAA T AA EN ee iy ed OR cr ea 1 01200 PRICEANDPAYMENTPROCEDURES oo 2 eee eee 2 01210 ALLOWANCES a ice 6 cette igs naa E I aA A ase A A T oF 1 01300 ADMINISTRATIVE REQUIREMENTS o aa e a ORE AEREE RERE R En 3 O14000 QUALMY REQUIREMENTS urena n aaen oh eae pie oe ee ae ote 4 01500 TEMPORARY FACILITIES AND CONTROLS eee 2 01600 PROBUCT REQUIREMENTS sS8eu nebiie doce Geek e eet 3 01700 EXECUTION REQUIREMENTS oases beeen iin sa eheea eens Saeed 6 01760 CEOSEOUT SUBMITIALS sa aee e tiie be esas ates See teks 3 DIVISION 2 SITE CONSTRUCTION 029103 2GRADING SAS ee eee E A eccrine gees AEP a 2 02315 VEACAVATION Pike ara aae e a at vas a a Ae eel att TE E AE aE ab een chatter a doe Boones 2 Table of Contents Format Noticing Changes After You Print If you have printed project sections but subsequently make changes to the project you can quickly identify sections that have changed by printing the Table of Contents report with the option Include Page Count on TOC Report selected When selected the page count displays only if the se
11. PerSpective Short Form or SpecLink 2 From the View menu choose Show Header Footer or click the Show Header Footer button on the View toolbar The Header Footer dialog box opens SpecLink User Manual Chapter 8 Printing Customize Header Footer E Specifications v Arial 10 7 B Zz u 3 H7 Customize Header Customize Footer OK Cancel Header Footer dialog box 3 From the first drop down list choose the document type you want to customize SpecLink Only Document Type pull down list 4 Use the Customize Header tab to establish a header Click on the Customize Footer tab to switch to a similar form for establishing a footer 5 Click in any of the three fields at the top of the dialog box to enter text for a left centered or right justified entry You can type text paste text from the clipboard or insert keywords from the pull down list in any combination See the Header Footer Keyword section in this chapter for definitions of all keywords Text in the left field will begin at the left margin text in the middle field will be centered and text in the right field will be right justified from the right margin In addition to keywords you may use any text characters in these fields and you can use up to six lines using the Enter key to mark the end of a line NOTE You need to enter spaces or punctuation between keywords if desired 6 To change the format of the text select the tex
12. You can enter any other text either alone or in combination with keywords Typed text appears in a black font The Keywords provided are Division ID The division number such as 08 SpecLink Only Division Name The division name such as Doors and Windows SpecLink Only SpecLink User Manual 209 Chapter 8 Printing Section ID The section number such as 08111 Section Name The title of the section as it appears in the Tree Panel Project ID The number or name entered in the Summary Information dialog box Project Name The name entered in the Project Summary Information dialog box Project Location The location entered in the Project Summary Information dialog box Page Number Starts at 1 for each new section incremented by 1 NOTE The Page Number keyword is frequently used in combination with the Section ID number For example if used with a hyphen between them Section ID plus hyphen plus Page Number would produce page numbers such as 08111 1 Page Count Inserts total number of pages in current document NOTE The Page Count keyword typically would be used in combination with the Page Number keyword as in Page 1 of 4 or Page 08111 1 of 5 Date Today s date from the computer clock Time Current time at previewing or printing from the computer clock NOTE If you would like to enter a date or time that does not change each time you print just type in that date or time Only use the Date and Time keywords if you want
13. ails On screen formatting bold italic underline change font and font size for certain text change alignment on certain paragraphs turn automatic numbering off for certain paragraphs insert page breaks Page Setup margins orientation paper size etc See the Page Setup section in this chapter for details Headers and Footers project wide settings See the Headers and Footers section in this chapter for details Printer Setup printer selection tray and paper selection available from the Reports dialog box at the Print command See the Document and Printer Settings section in this chapter for details The best way to achieve the desired page layout is to change one factor at a time and Preview the result That way you waste less time and paper while fine tuning your setup The Specification Format 194 SpecLink provides the four most commonly used specification formats CSI Style This format is called CSI style because it is the format recommended by the Construction Specifications Institute Military Style This format is called military style because it resembles the format used for US Army Corps of Engineers and NAVFAC specifications in the SPECSINTACT program Block Style A basic block format that uses increasing indentation to indicate hierarchy level SpecLink User Manual Chapter 8 Printing Sequential This style adds left justified sequential paragraph numbers to the Numbering Style block style for
14. anual Chapter 8 Printing Sequential Numbering Style Paragraph Format This format uses a left justified sequential numbering system combined with a block style scheme for paragraph indentation and line spacing Font styles level of indentation and spacing between paragraphs can be customized for each paragraph level NOTE For line numbering combined with paragraph numbering see the Line Numbering option in the Print dialog box described later in this chapter Level 0 left justified bold all SECTION TITLE ae 0 1 in line 1 PART 1 GENERAL _ _ Level 1 left justified bold all caps _________ 0 1 in line spacing 2 ARTICLE HEADING _____________ Level 2 left justified all caps 0 1 in line 3 Text of the first paragraph Level 3 ofan hie 4 Text of the first subparagraph 1 _ Level 4 0 1 in line spacing Text of the second subparagraph Level 5 __________ 0 1 inline spacing Text of the first sub sub subparagraph ___ Level 6 _________ 01 in line Text of the first sub sub sub subparagraph __ Level 7 0 1 in line Text of the first sub subparagraph Text of the second paragraph l 0 1 in line 10 Text of the third paragraph 11 ARTCLE HEADING etc hs 0 1 in line END OF SECTION left justified bold all caps NOTE Sequential numbers that appear in the Document Panel coincide with the paragraph
15. art 1 Quality Assurance Manufacturers catalog data not prepared specifically for the project PART 1 Submittals If major components are commonly designed by an engineer other than the engineer of record the section may include that requirement as an option If so the actual text depends on the products involved Part 1 Quality Assurance Specific items for the project record that may not be obvious from the general requirements for project record documents in Division 1 PART 1 Submittals Actual submission of qualifications of manufacturer installer or designer Part 1 Submittals Qualifications required are specified in Part 1 Quality Assurance Actual products to be furnished for approval of colors finishes etc Not used for testing purposes or for evaluation of performance PART 1 Submittals Drawings prepared specifically for the project to complete the design or to illustrate details left up to the contractor PART 1 Submittals Source Quality Control paragraphs Usually near the end of Part 2 Any warranty provision that involves a term longer than one year or entities other than the prime contractor The actual terms vary according to the type of product involved Part 1 Warranty Any report of a test May be pre construction showing performance of a proposed product during construction testing samples of materials installed or post construction testing actual installation in place Pre constru
16. based word processor except WordPerfect 5 1 and 8 0 Note If you have a Meter Account you cannot use the export to RTF feature SpecLink User Manual Chapter 8 Printing To export documents specification section table of contents or requirements report 1 From the File Menu choose Print 2 Inthe Reports dialog box select the documents as if you were going to print them and then click the Export button 3 If you are exporting a single document the Export To RTF dialog box opens Navigate to the folder where you would like the exported file saved and if desired change the File Name Then click Save Save in a Project 3455 x e ex Fe i fH o2535_B5D rtf 1 05310_B5D rtF PH oo0010_BSD rtf A o1500_B5D rtf 4 00100_B5D rtf 01600_B5D rtf f o26z0_psD rtf f os5s00_Bsp rtf Fe 00200_BSD rtF 01700_B5D rtf 02635_65D rtf 05510_B5D rtf A 00410_BSD rtF 01780_B5D rtf 02721_B5D rtF 05520_B5D rtf F 00500_B5D rtf 02310_B5D rtf M 02751_B5D rtf 06114_B5D rtf fi 00700_B5D rtf 02315_B5D rtf 02785_B5D rtf 0 06423_B5D rtf i 01100_BSD rtF 02316_B5D rtf 02923_B5D rtf M 06620_B5D rtf A 01200_B5D rtf 02361_B5D rtf 03300_B5D rtf 07130_B5D rtf M 01210_B5D rtf 02451_B5D rtf 04810_B5D rtF 07212_B5D rtf M o1300_esD rtf W 02468_B5D rtf 05120_B5D rtf 07240 _B5D rtf M 01400_B5D rtf 02510_B5D rtf 05210_65D rtf W 07510_BSD rtf History amp Desktop A My D
17. cification criteria PART 1 Submittals Design A submittal consisting of the calculations performed to design a Calculations DC particular element Used to show that products designed by the contractor or manufacturer meet the project criteria PART 1 Submittals Extra Materials Additional quantities of the materials installed usually furnished XM for maintenance purposes Usually limited to products that would be hard to match or acquire in the future PART 1 Extra Materials Field Report FR A report to be submitted by the contractor or a manufacturer s representative describing the status of something on the project site PART 3 Field Quality Control Independent Provisions requiring a testing or inspection laboratory or agency to Agency Field test or inspect the work in place The section may require the Testing FT agency to be hired by either the owner or the contractor and the testing varies according to the type of product involved PART 3 Field Quality Control Installation Manufacturer s printed installation instructions Submittal for Instructions II information only for the project record PART 1 Submittals Installer This includes applicators and other similar functions Part 1 Qualifications IQ Quality Assurance LEED Report This lists all sections with active LEED submittal requirements LR Manufacturer Manufacturers listed in a specification This requirements report is Listing ML different from
18. ction has been previewed or printed in its current form If any changes occur that could affect the printed output the page count is replaced by an asterisk indicating that the section needs to be previewed or printed again Note that changes might be those made by links as well as those made manually NOTE To make the most of this feature don t preview unnecessarily Each time you preview a section its page count will reappear in the Automatic Table of Contents which suggests that you have printed that section since the last time it was edited 224 SpecLink User Manual Chapter 8 Printing Using the Table of Contents Section If there are documents that are not in SpecLink that you would like listed in your table of contents like drawings or room schedules you have three options e Export the table of contents report to a word processor using the Export directions in this chapter and edit it there SpecLink Only e Add dummy sections to your SpecLink project using the Adding New Sections directions in Chapter 4 Starting a Project select the sections and then turn off the Page Count option when you print the Table of Contents report SpecLink Only or e Use the Table of Contents Section Section 00010 00 0110 in MF 04 is a hierarchical list of all the divisions and sections included in the SpecLink master database and it can be edited like any other SpecLink section When you activate sections in your pro
19. ction is in Part 1 Submittals During and post construction is in Part 3 Field Quality Control Actual copy of the warranty signed by the warranting entity Warranty provisions are in Part 1 Warranty Submission of executed warranty is in Part 1 Submittals if mentioned at all Sample of proposed warranty for review Part 1 Submittals if mentioned at all This tag is for substantiation reports for the PerSpective tab to be developed in a future release of the software SpecLink User Manual Preliminary Design Phase S2 Chapter 8 Printing This tag is for substantiation reports for the PerSpective tab to be developed in a future release of the software Design This tag is for substantiation reports for the PerSpective tab to be Development developed in a future release of the software Phase S3 Construction This tag is for substantiation reports for the PerSpective tab to be Documents developed in a future release of the software Phase S4 Construction This tag is for substantiation reports for the PerSpective tab to be Phase S5 developed in a future release of the software Closeout Phase This tag is for substantiation reports for the PerSpective tab to be S6 developed in a future release of the software Occupancy This tag is for substantiation reports for the PerSpective tab to be Phase S7 developed in a future release of the software NOTE Additional tags are also listed in the Tags column For
20. dd paragraphs for any user added sections and for any documents outside of SpecLink that you want listed in your table of contents If you want to be able to go back and forth from MasterFormat 95 and MasterFormat 2004 add the section numbers using MasterFormat Version Choices 2 From the Tools menu choose Customize Styles SpecLink User Manual 225 Chapter 8 Printing 3 Select the Block Style 4 Customize the style as necessary and click OK 5 Activate the Table of Contents section by selecting it in Tree Panel or by selecting the first paragraph in the section Select the paragraphs that you added and if necessary select higher level paragraphs so that your paragraphs become active Customize the header and footer if necessary 8 Preview and make any necessary formatting changes 9 Print using the following settings Report to Print Document Scope of Report Print Section 00010 or 00 0110 BSD Table of Contents 10 Before printing the other sections set the style set in the Customize Styles dialog box back to the appropriate style Printing 226 Now that you understand the components of the Print Setup dialog box you can print your document or documents When you have decided that your documents are ready to print you can click the Print button on the Standard toolbar to open the Reports dialog box You can also choose Print from the File Menu If you want to preview a section before printing
21. e Insert Page Break Ld button on the toolbar LEU A dark line will appear above the paragraph representing the page break To remove the page break repeat the steps The Insert Page Break command changes to Remove Page Break when your cursor is in a paragraph that already has a page break Requirements Reports SpecLink only 212 In addition to the specification sections you can also print special requirements reports for project management purposes Below is a description of the Project Requirements topics that can be found in the Reports dialog box which opens from the Print toolbar button or the Print command on the File menu These topics all appear in PART 1 of the section unless otherwise noted The two character abbreviations in parentheses after each term can be seen in the Tag status column of the Document Panel Report Cover Sheet When you print a Requirement Report a Report Cover Sheet will be printed automatically which includes the information from the Report Cover Sheet tab on the Project Summary Info dialog box To suppress the report uncheck the Reports Cover Sheet on the Report Options dialog box NOTE To toggle the Tag status column on or off from the View menu choose Display Layout and then choose Tags SpecLink User Manual Chapter 8 Printing Certificate CT A submittal consisting of the manufacturer s or contractor s certification Usually used to certify that the products furnished meet the spe
22. e paragraph click on the paragraph If multiple paragraphs drag across them with your mouse 2 Using your right mouse button menu click on No AutoNumber or pull down the Document menu and select No AutoNumber To eliminate paragraph numbers from an entire section in both screen and printed documents 1 Inthe Document Panel select all paragraphs by clicking on the first paragraph and then hold the Control Shift and End keys That will highlight the entire section 2 Pull down the Document menu and select No AutoNumber 3 If you subsequently add paragraphs to that section you will have to apply No AutoNumber to the newly added paragraphs To eliminate paragraph numbers from all paragraphs in all sections in both screen and printed documents 1 Pull down the Tools Menu 2 Select Customize Styles 3 At Style Set select Block Style To tum AutoNumbering back on repeat the steps above The No AutoNumber command is a toggle SpecLink User Manual 211 Chapter 8 Printing Insert Page Break To keep a group of paragraphs perhaps for a table together on the same page insert a page break before them To insert a page break 1 Click to place your cursor in the paragraph that should be at the top of the page following the page break NOTE In order for the page break to work the paragraph you click in must be active and not have an NS or NP tag 2 From the Document menu choose Insert Page Break or click th
23. een To adjust the above measurements click on the up and down arrows to increment changes by 0 1 inch Or set a specific spacing value by clicking in the value field and typing the value you want NOTE When you are changing the Paragraph Format keep in mind that each hierarchy level has its own set of format settings Fonts Tab Current Font Settings Level Font Name Size Font Attributes Change 0 Arial Arial Arial Arial Arial Arial Arial Arial Arial opel Ol Al ele Pt Reset Fonts To Default Close Cancel Modify Paragraph Format Dialog Box with Fonts Tab Showing When you click on the Fonts tab the current fonts for all eight levels are displayed To change any font click the Font button for that level to open a standard Windows Font dialog box SpecLink User Manual Chapter 8 Printing Font thx Font Font style Size Regular fi 0 Arial Black 2 fitalic Cancel O Arial Narrow Bold iq T Arrows Bold Italic ps Arrows2 Anus BT T AvantGarde Bk BT x x Sample AaBbYyZz Script Westem x This is an OpenType font This same font will be used on both your printer and your screen Font dialog box Change the font font style and point size for each level as desired The fonts available are those already installed in your copy of Windows When you change the fonts in your project the change is effective for all three application tabs PerSpective Short Form
24. er of pages Use this option if you are printing double sided or plan to copy to a double sided document Mirror Margins Select this option to reverse left and right margins for back to back printing If you check this option your established margins will be applied to odd numbered pages and reversed for even numbered pages Two Column Layout Select this option to establish a two column layout for your documents for either landscape or portrait page orientation The available text width between left and right margins is divided automatically with a preset margin between the columns SpecLink User Manual Chapter 8 Printing Alternate Left Right Header Footer Select this option to establish an odd and even numbered layout for your headers and footers If you check this option your established header and footer layouts will be applied to odd numbered pages The reversed layout will be applied to even numbered pages There is a separate Page Setup setting for each of the three application tabs PerSpective Short Form and PerSpective Paper Information Tab The Paper Info tab has other variables you can set Page Setup Margins Paper in Paper Size Preview Letter ai Width a5 Height 11 0 Orientation 5 Portrait Landscape Paper Source Automatically Select ea Close Cancel Page Setup Dialog Box Paper Info Tab On the Paper Info tab you ca
25. have a meter account If you have a Subscription combined with a Meter Account you can print unlimited copies of the sections included in your Subscription Your meter will be debited only for the sections that are not covered by your subscription Meter Accounts may be shared on a network server in the same way that Subscription Accounts can be shared on a server although if you have both a subscription and a Meter Account the user count for your subscription will determine the number of users who have simultaneous access to the software When you print a section document using your Meter Account you will receive a confirming message before your meter is charged Deduct from Meter Account Printing the 03300 BSD document will reduce your meter value by 7 leaving your account with 483 You can print this document without charge by selecting Draft Copy or Master Text Copy as the Report to Print in the Reports dialog Do you want to print this document and deduct it from your meter account S Print to a PDF file is charged the same as printing to a printer Details on Printing with a Meter Account Printing permissions depend on the type of account you have Subscription Account Alone When you have a subscription account alone you can print all reports an unlimited number of times for all sections that are included in the catalogs that you have purchased Meter Account Alone When you have a meter accou
26. he up and down arrows to select the starting number Check this box if you want numbers from the previous level inserted in front of the number for the selected level For example a style such as A A1 A2 etc Check this box if you want the number to print Leaving the box unchecked means the numbering system will be included in the file but will not appear in the printed documents You can align text to the left margin right margin centered between the margins or left and right justified The options are Left Center Right and Justified This setting determines the amount of space between the left margin and the beginning of the first line of paragraph text This setting determines the amount of space between the left margin and the beginning of the second and remaining lines of paragraph text Control spacing between paragraphs by changing from 0 to any desired value Choose 0 to eliminate line spacing and save paper However when you want additional spaces to mark up a draft increase the line spacing SpecLink User Manual 201 Chapter 8 Printing Printin Upper Case Text is normally printed exactly the way it appears on screen Click this box to print the selected level in all uppercase regardless of how it appears on screen NOTE If the Print in Upper Case is selected for the Level 0 paragraphs the default the Section Names in the Header Footer will also print in upper case regardless of how they appear on scr
27. how the amount that Meter you have remaining in your meter account Report Options Default Printer Mw2ksvr02 Lexmark Optra S 2450 PS on TLNet v Print Prin Report to Print Requirements Rept v Scope of Report Print Project Export C All Requirements x e All Requirements a H Submittals Manufacturers Listed in Project Pee Bade Page Range Certificate Page Setup Al Closeout Phase 2 Construction Documents Phase Printer Setup C Construction Phase Design Calculations Report Options eport Options Close FM Widow Orphan Print In Color IV 3 ane IV Reports Cover Sheet Cancel Print Table Borders Line Numbering Hep Reports dialog box with Requirements Report option selected SpecLink Only SpecLink User Manual 219 Chapter 8 Printing The list will also change when you choose one of the scope options as follows Print Project Print Branch Print Section Page Range Use this option to print or export all the active sections in the project Use this option to print or export all the active sections in the selected branch Use this option to print preview or export the selected section The default setting for this option is to print all pages in the selected document or documents However you can click on the other option and set a specific range of pages to print Report Options Widow Orphan Print in Color Include Page Count in TOC Report P
28. ified format intact However you can retain only one user modified format per project 4 Click the Fonts tab and make any desired changes SpecLink User Manual Chapter 8 Printing 5 When you have completed all desired changes click on Close If you want to erase all changes you have made click on Cancel The options on the Styles and Fonts tabs are described below Styles Tab The first item you choose is the paragraph level you want to modify Simply click on the level you want You can modify each level by changing the number style or any of the text properties As soon as you have made any change to a predefined style the Style Set pull down list changes automatically to User Defined Style after a confirming message asking if you want to overwrite the existing user defined style Number Style Each paragraph number consists of the type of number or letter the style upper or lower case followed by a period a close parenthesis etc and whether or not it includes the number or letter from the previous level Number Format Number Style Start at Include Numbers from Previous Level Show Number Format Text Properties Alignment First Line Indent Second Line Indent Spacing Above Paragraph In this field is displayed the number format for the given level Choose the number letter style For example 1 2 3 or a b c If you want your numbering to start at a number different than 1 or A use t
29. ject green links select the corresponding paragraphs in section 00010 00 0110 If you add your own sections to the project you will need to add corresponding paragraphs to section 00010 00 0110 and either create links or manually select those paragraphs when you use your sections Likewise you will need to add paragraphs for the documents outside of SpecLink that you want listed in the Table of Contents Unlike the table of contents report the Table of Contents section does not have ability to list the page numbers of the sections nor is it automatically formatted like a table of contents for example the paragraphs will be numbered like every other section in your project You will need to manually format it to print the way you want For these reasons you may find it easier to print the table of contents report as it is or to export the table of contents report to a word processor and edit it there In the SpecLink tab there are two Table of Contents Sections One is for the MasterFormat 95 hierarchy and the other is for the MasterFormat 2004 hierarchy Since all SpecLink sections are visible in both hierarchies you can view both in each hierarchy Use the Table of Contents section listed first in the hierarchy that you are in NOTE In the SpecLink tab there is no reason to use the Table of Contents section unless you need to edit the table of contents To use section 00010 00 0110 Table of Contents 1 In section 00010 or 00 0110 a
30. lists Orientation Choose portrait or landscape paper orientation When all your settings are correct click the OK button to save them If you click the Cancel button your settings will be deleted Table of Contents Options There are two types of tables of contents included in SpecLink a system generated Table of Contents report and a Table of Contents section Directions for using both follow 222 SpecLink User Manual Chapter 8 Printing Printing the Table of Contents Report SpecLink Tab Only The Table of Contents report automatically lists every section that is active in your project along with an optional page count for each section To print the Table of Contents Report oa 1 Change the headers or footers if necessary 2 Pull down the File menu and choose Print 3 4 Inthe Report To Print dialog box choose whether or not to Include Page Count on TOC In the Report To Print box select Table of Contents Report Set the printing options including page setup options Set the printer options 7 Press the Print or Preview button Table of Contents Report Format The Table of Contents report includes all active sections in the project and if selected the page count of each section SpecLink User Manual 223 Chapter 8 Printing TABLE OF CONTENTS INTRODUCTORY INFORMATION BIDDING AND CONTRACTING REQUIREMENTS oat STABLESOR CONTENT i AE A states ctrl stata E saaek ca cle 5 00100 BID SO
31. mat permitting unique identification of specific paragraphs in addenda and other documentation The default font regardless of the style is Arial 10 points NOTE You can customize all aspects of the specification format at each paragraph level for the CSI Military and Block styles you can modify text properties only for the Sequential Numbering style If you customize one of the predefined styles your settings will be saved as a User Defined Style This allows you to switch back and forth in the project between a predefined style and a customized style For example you could use the CSI style for most of the project content and switch to a user modified block format for the preliminary documents NOTE You can have one user defined style for each application tab PerSpective Short Form and SpecLink See the following pages for examples of the Style Sets SpecLink User Manual 195 196 Chapter 8 Printing SpecLink CSI Style Paragraph Format This format uses a specific paragraph numbering scheme and paragraph indentation and line spacing All aspects of the format can be customized for each paragraph level Level 0 centered bold all SECTION XXXXX SECTION TITLE _____ _ skipped line PART 1GENERAL Level left justified bold all _ skipped line 1 01 Article Title Level 2 left justified bold upper and skipped line A Text of the fir
32. n change the following variables Paper Size and Paper Source Select the size and the Source of the paper used for printing the document Click on the combo box in each field to display a list of options Highlight the option you want Orientation Orientation determines the direction the specification prints Choose either portrait 8 1 2 x 11 or landscape 11 x 8 72 Click on the option you want SpecLink User Manual 205 Chapter 8 Printing Note These settings remain fixed for all projects printed from SpecLink until they are reset from within the program In addition when you change the orientation from within SpecLink it is changed for the current project and all printers and does not affect the orientation setting in other projects or applications Headers and Footers 206 You can define a header and footer for all specification sections the automatic Table of Contents report and the Requirements reports You can type in your own text and use keywords that automatically substitute information specific to a project such as the Project Name and ID There is a separate Header and Footer setting for each of the three application tabs PerSpective Short Form and PerSpective Using Headers and Footers Use the Headers and Footers function to create customized headers and footers for your project the automatic Table of Contents Report and the Requirements reports 1 Click on the appropriate application tab
33. ns on the Print Preview toolbar are Print Print the currently displayed report First Preview the first page in the report Previous Preview the previous page in the report Next Preview the next page in the report Last Preview the last page in the report Close Close the preview window You can also zoom in and out by clicking anywhere within the visible page Document and Printer Settings Once you have formatted the documents select what you would like to print using the Reports dialog box SpecLink User Manual 217 Chapter 8 Printing Reports From the File menu choose Print The Reports dialog box appears NOTE The Reports Dialog box will vary slightly depending on which application tab you were in before opening the dialog box Report Options Default Printer w2ksvr2 Lexmark Optra 2450 PS on ATLNet Report to Print Document r Scope of Report C Print Project Export Print Branch 07900 BSD JOINT SEALERS 7 Print Section Remaining on Meter 0 Print Preview ae Header Footer m Page Range q r No of Copies ie All a 10 a Printer Setup C Page s From 1 gt fi Report Options l Widow Orphan Print In Color Opa Print Master Notes f Print Project Notes 7 Reports Cov J7 Print Table Borders Line Numbering Help Page Setup Close Cancel Reports Dialog Box The options on the Reports dialog box are as follows Default Prin
34. nt alone you can edit view and print all sections Your account will be charged each time you print the Document section report User added and copied sections have the same cost as BSD sections Sections can not be exported to RTF You cannot print the entire project or a branch sections must be printed one at a time You will not be charged to print the Master Text Copy the Draft Copy the Requirements Reports or the Table of Contents Report SpecLink User Manual 227 Chapter 8 Printing Meter Account Combined with a Subscription When you have a subscription combined with a meter account the BSD sections included in your subscription are blue in the Project Tree The sections not included in your subscription are black in the Project Tree Proprietary manufacturer specific sections are also black in the tree Sections covered by your subscription may be printed at no charge Sections edited when a subscription was in effect which have not been edited since the subscription expired may be printed at no charge Once an edit has been made to a section not covered by a subscription the section becomes a meter section and will reduce your meter when printed When you open the Reports Setup dialog box the sections in the Print Section list will display a cost if there is a cost associated with printing it If you print the entire project with some sections covered by a subscription and some not only the subscription sections will print Yo
35. ocuments ca Loran My Computer My Network E w File name TOC ATF x Save as type RTF File RTF Cancel A Export to RTF dialog box for a single document If you selected Project Branch or All Requirements the export will most likely result in multiple documents and the Select Directory dialog box opens Click the drop down arrow to select the drive you wish to export to and then double click on the folders to navigate to the folder you wish to export the files to Then click OK SpecLink User Manual 229 230 Chapter 8 Printing Select Directory E 2 EAC 4 SpecLink Selected Directory fc SpecLink projects Cancel Select Directory dialog box for multiple documents Each section is exported as a separate file to the specified location with a file name of its section number and acronym for example 03300_BSD rtf When exporting multiple sections a branch or project it is a good idea to create a project specific file folder to export to This way the exported sections will not be mixed in with other documents that may already be in the folder to which you exported The sections are exported as Rich Text Format RTF files RTF is a generic word processing format that is readable by most Windows based word processors but not WordPerfect 5 1 or 8 0 The sections are exported with the text formatted just as it would have printed Once the documents are exported changes made
36. rint Master Notes Print Project Notes 220 SpecLink User Manual There are several additional options available for any of the reports as follows If selected the widow orphan protection option prevents a paragraph from being split at a page break in such a way that a single line of the paragraph prints at the bottom of the page or at the top of the following page This option if selected prints the documents with colors as viewed in the Documents Panel embedded choices in blue fill ins in red global choices in green etc if the selected printer has color printing capabilities This option applies to the Table of Contents report only When selected the total number of pages in each section will print This option is selected by default SpecLink Only If selected this option causes all relevant master notes to be embedded in the text and printed If Document is the report selected to print only master notes attached to selected and active paragraphs are included If Draft Copy or Master Text Copy is the report selected to print all master notes in the section are printed This option causes all relevant project notes to be embedded in the text and printed If Document is the report selected to print only project notes attached to selected and active paragraphs are included If Draft Copy is the report selected to print all project notes in the Chapter 8 Printing section are printed Project notes are not
37. sired use the steps outlined above to customize your project s header and footer SpecLink User Manual Chapter 8 Printing NOTE If you wish to print your document with back to back pages and want your headers and footers reversed for odd and even numbered pages click the Page Setup button on the Standard toolbar and then click that option on the Margins tab Header Footer Keywords Keywords are used to insert text automatically Keywords insert the appropriate words or numbers into the header and footer whenever the document is previewed or printed The Keywords pull down menu is located in the Header Footer dialog box To see the keywords available click on the pull down arrow to the right of the keywords icon Insert Division ID m Insert Division Name Pe Insert Section ID Res Insert Section Name a Insert Project ID E Insert Project Name Insert Project Location Insert Page Number Insert Page Count vis Insert Date Insert Time Keywords Pull Down Menu Note that the Division ID and the Division Name are only available in the SpecLink application tab For some keywords like the Project Name the inserted words are obtained from the information recorded in the Project Summary Information dialog box and do not change from section to section Other keywords change depending on which section is being printed such as the Section ID section number and the Section Name Keywords appear in a blue font
38. st paragraph Level 3 1 Text of the first subparagraph _ Level 4 2 Text of the second subparagraph a Text of the first sub subparagraph W _ Level 5 1 Text of the first sub sub subparagraph ___ Level 6 a Text of the first sub sub sub subparagraph Level 7 B Text of the second paragraph C Text of the third paragraph 1 02 Article Title etc skipped END OF SECTION centered Level 1 SpecLink User Manual Chapter 8 Printing Military Style Paragraph Format This format uses a specific paragraph numbering scheme and paragraph indentation and line spacing All aspects of the format can be customized for each paragraph level Level 0 centered bold all caps SECTION TITLE skipped PART 1 GENERAL Level 1 left justified bold all skipped 1 1 Article Title Level 2 left justified upper and 1 1 1 Text of the first paragraph Level 3 left justified a Text of the first subparagraph _ Level 4 b Text of the second subparagraph 1 Text of the first sub subparagrabh _ _ Level 5 a Text of the first sub sub subparagrapbh _ Level 6 1 Text of the first sub sub sub subparagrabh Level 7 1 1 2 Text of the second paragraph 1 1 3 Text of the third paragraph skipped line 1 2 Article Title etc END OF SECTION Level 0 centered
39. t by dragging across it with your mouse and then format it using the tools across the top of the Header Footer dialog box The SpecLink User Manual 207 208 Chapter 8 Printing tools available are as follows font selection pull down list font size pull down list bold italic and underline icons keyword pull down list and borders pull down list 7 Examine the field at the bottom of the dialog box to preview the way your header or footer will print Customize Header Footer Specifications j Arial mg amp BZU 3 Hy Customize Header Customize Footer PXX Project Name SMX Section Name 4 b PRX s Project Name Section Name Header Footer Dialog Box with Customized Footer Information The keywords in the example above will be replaced by information appropriate to each document For example PXX is the keyword for Project ID SXX is the keyword for Section ID and is the keyword for page number 8 When your header and footer are both complete click OK Or click Cancel to discard your changes 9 To preview your section with your customized header and footer layout click the Print Preview button on the Standard toolbar or choose Print Preview from the File menu Default Headers and Footers For Specifications the default header is blank The default footer has the Project ID and Project Name in the left Section Number and Page Number in the middle and the Section Name on the right If de
40. ter Use this pull down list to select the printer you wish to use Report to Print This pull down list gives you five options Document Draft Copy Master Text Copy Requirements Report and Table of Contents Select the document type you want from this list Document The default choice Comprises the actual edited specification document Draft Copy Prints all the master text and all user added text regardless of what has been selected 218 SpecLink User Manual Chapter 8 Printing Master Text Copy Prints all master text but no user added text regardless of what has been selected Requirements Prints lists of sections having certain Report requirements like product sample submittals as described in the Requirements section of this chapter SpecLink Only Table of Contents Prints an automatic table of contents that lists all the active sections in the project and their total numbers of pages For more information see the Table of Contents section of this chapter SpecLink Only Scope of Report This pull down list depends on the option selected in the Report to Print list above When Document Draft Copy or Master Text Copy is selected from the list above the drop down defaults to the current document use the drop down to select any section in the project If Requirements Report is selected in Report to Print select the report you want from Scope of Report Remaining on If you have a Meter Account this field will s
41. the Reports dialog box All Requirements simply prints all 23 reports for the SpecLink User Manual 215 Chapter 8 Printing project one after the other The Submittals Report includes three columns for Product Data Samples and Shop Drawings and shows by indicating with an N or Y in the appropriate columns which sections contain any of these requirements e Because these reports are useful primarily for construction management you probably will not want to print any of them until the project is complete If you print them too early requirements in some sections completed later may not be included Previewing 216 It is not necessary to preview your documents before printing although previewing is recommended For example it is a good idea to use Print Preview if you make a change to the page format before you print multiple documents Print Preview also allows you to verify the number of pages in each document before printing To verify content in an editable view you can use Compact View from the View menu to see exactly what text is set to print Then you can use Print Preview to see exactly how your documents will look with all formatting applied Compact View Use Compact View to hide all text that is not to be included in your specification This makes final review of the contents easier From the View menu choose Compact View Then click on the Show All Levels toolbar button All nonprinting language disappears with
42. the exception of paragraphs tagged as NP non printing and NS non selectable only the active selected text is shown You can manually adjust the margins for better viewing by dragging the right margin marker on the horizontal ruler at the top of the Document Panel Print Preview Use Print Preview to check both content and format of documents before you print From the File menu choose Print Preview You can also choose the Print Preview button from the Standard toolbar The Print Preview window appears It displays the content and format of the current section and an integral row of buttons across the top SpecLink User Manual Chapter 8 Printing BSD SpecLink Print Preview for Model Branch Bank Building amp File Edit Yiew Tree Document Tools Window Help joe a Rola yr l EAO EvIiRemsle nor E bia AE GE em rd Fraca Be og rig Akan ht et attr E ATU AMR Crees pce Fem Cec on Cp TC T AAT EM Med pets rey PhO on ra T ZETAN ET kariri Opts Be Gas a De wr Dale DCTP Toy mek a H JEDARED kariari pete Be Car De eH Tart OT a tan Teeter A ATMA EAM aaka Spada tr tapang Dada ir rc ae thn Tarma ead er Ot 2e Med eens Rr ep 2 M AITU EP kd Spr Pp ip at M AGING A Deemed Che tr hangers Paaha Cardaria H a b ere M wees pete at hearts oer P AET y ah at Yig Cabe Mat Acres Waria Cte ITE TIR ach rch Dorh Eg mn rome re Previewing Completed CAPS NUM INS Print Preview Window The optio
43. the others In addition to listing the section number it lists the text in the tagged paragraph the manufacturer s name and the text of the parent paragraph the product type Manufacturer This includes fabricators if the product is more likely to be shop Qualifications fabricated than factory made Part 1 Quality Assurance MQ Mock Up MO A mock up built during construction for evaluation of workmanship or performance Another term for this is field sample when that refers to a full scale portion of the work evaluated in place Mock ups for testing prior to approval of products are not included in this category Part 1 Quality Assurance Operation and Specific items that may not be obvious from the general Maintenance requirements for operation and maintenance data in Division 1 Data OM Includes both standard pre printed data and documentation prepared specifically for the project Part 1 Submittals SpecLink User Manual 213 214 Chapter 8 Pre Installation Meeting PI Product Data Submittals PD Professional Engineer Design PE Project Record Documents PR Qualifications Statement QS Samples SA Shop Drawings SD Source Quality Control SQ Special Warranty Provisions WT Test Report TR Warranty Executed WE Warranty Specimen WS Proposal Phase S1 Printing A special meeting usually specified with particular attendees and topics to be covered P
44. u will receive a message telling you that all sections will not be printed Meter sections must be printed one at a time and cannot be exported to RTF Exporting to a Word Processor 228 Although a word processor is not required when you use SpecLink there are times when it is useful to export the documents to word processing The principal reasons are as follows e To send your documents in electronic format to someone who does not have SpecLink available e To take a printable file to a printer not accessible to the computer that SpecLink is installed on e To freeze the documents as bidding or contract documents This prevents inadvertent changes and clearly limits changes to those made deliberately Addenda and change order modifications can be annotated using redline overstrike markings e To reduce the size of archive files The exported documents occupy much less disk space than the entire SpecLink project database file If the project is no longer needed in its SpecLink form exporting the documents creates a record of the work without the extra space overhead e To add special formats or use special features that are not available in SpecLink Using Export To RTF Export to RTF creates one RTF file for each exported document For example if you export the entire project each section will be a separate file RTF stands for Rich Text Format This format was created by Microsoft and can be opened and edited in any Windows
45. up dialog box See the following section for additional details on printer setup To use the Reports dialog box make your document selection click the options you want and click on the appropriate button to print preview or export the documents If you want to save your selections to check other settings before printing previewing or exporting click the Close button NOTE Only one section can be previewed at a time SpecLink User Manual 221 Chapter 8 Printing Page Setup Before printing or exporting multiple documents it s a good idea to verify that your page setup settings are correct From the File menu choose Page Setup See the section earlier in this chapter for settings used to establish page orientation margins and other document variables Printer Setup To select a printer and establish print settings from the File menu choose Print and then click the Printer Setup button The Print Setup dialog box opens CE 2x r Printer Name WADMSLM2450 OQ Properties Status Ready Type Lexmark Optra 2455 PS2 Where MADMSLM2450_0 Comment r Paper Orientation Size Letter 81 2811 in Portrait Source Auto Select x Landscape Network OK Cancel Network ma Print Setup Dialog Box Printer Choose the printer you want to use from the pull down list To verify printer settings click on the Properties button Paper Options You can choose paper size and source from the pull down
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