User Manual ver 1.03
Contents
1. Online system can be viewed in English Afrikaans or Xhosa Although all the text is not currently translated it is very easy to alter the language files for the various languages It would also be easy to add more languages should the need arise but one would obviously need to find someone to do the translations As the site grows with functionality and as things change so too will the requirements for various languages One cannot hold back on the development of the site while waiting for people to translate text The entire site will always default to English where a translation has not yet been done Scout terminology will also always appear in English as the official documentation for Advancement Levels Interest Badges etc is English Page 2 of 5 SCOUTS yen South Africa lf you are able to help with translations or if you pick up errors please let us know so that we can make the necessary corrections You can change your default value by logging in and editing your Personal Detail section 2 User Registration amp Logging In Although one does not have to register as a user it is highly recommended Someone who does not register as a user but who wants to use the system will be limited to the following functionality e View the calendar and all events e Apply for a badge course When applying for a badge course without logging in the user will need to capture all details as no personal information can b2. for Scouts as this contains i Security Options some information on badges attained and Other scout specific information P Extra Details for Scouts DF Apply for a Badge Course One screen worth particular notice is the E View Badge Course Applications Scouting Connection screen This is cf Log Out where you can choose whether you are a Scout or a Scouter If you choose an option other than Scout you will need to wait a little while as the information that you enter will need to be verified Scouting Connection 33 How do you fit in Please indicate how you fit into the scout scene Choosing anything other than Scout will result in a verification process and you may need to wait several hours before being able to use the features associated with your choice Choosing something other than Scout will result in an email being sent to you Please look out for it How do you fit in Scouter ata troop w What is your role Assistant Troop Scouter ATS Select your Province select your District select your Group or Gr anri yt 0 or there if a mistake U Save Changes The reason for the verification process is that scouters will be able to view personal details of scouts within their group and we would not want the wrong people to get this information There is currently only one person who is able to verify users so please be patient if this takes a little longer th
3. Scouts User Manual ver 1 03 www online scouting org za Table of Contents INES O cc ee re l Multiple Language SUD DOLE cn anne ES EO eE E EER EE 2 User Regisiral0n amp Loscme In ee 3 SONme Personal Deliil Sans nee ee 4 Viewing Badge Course Applications cccecccceeeccceesceceeeseceeeeeceeseseceseeeseeeeeees Introduction Currently the main focus of the Scouts Online system is to allow scouts to apply for Provincial Badge Courses online and to enable scouters to view these applications This will hopefully ease the process of applying for badge courses Once the Badge Course Applications are running smoothly in this system we can consider adding more functionality such as e Applications for Outdoor Activities e Booking of Campsites e Ordering of badges from the shop e Etc Note the above are only ideas It should be noted that this move towards online functionality will not take over from any existing systems as one will always need to cater for fax and over the counter applications In time this will hopefully be integrated more into the everyday running of the Scouting HQ but this is currently not the case as we are simply testing a concept We are always eager to hear from you regarding ideas problems Suggestions questions etc and the email address to use for all communication regarding this system is wcapeonline scouting org za 1 Multiple Language Support The entire Scouts
4. an expected Page 4 of 5 SCOUTS South Africa 4 Viewing Badge Course Applications select your District View All Districts w Select your Group 2nd Somerset West Course View All Courses EXPORT TO CSV EXCEL CSWEXCEL SS Please note that the PDF receipt shown here contains data as it was when the badge was applied for Every user will have the drop down boxes for District Group amp Course but will only be able to see Badge Applications according to the security level SCOUTS IN COURSE Scouts in their troop DISTRICT SCOUIERS PROV SCOUTERS Page 5 of 5 e SCOUTS South Africa
5. e drawn from the system Teele u To register as a user one simply needs to click on the link Register as a User and follow the prompts on the screen Email Password You will be required to enter a valid email address as well as your name and surname An email will then be sent to you which contains your password with which you can login You can however store personal data j RR which would make filling in forms and The email is sent immediately and in most printing consent forms a lot quicker cases received within seconds it could and easier Try It however take up to a few hours for you to receive it Please wait at least 2 hours before reporting any errors Please note that each individual user will need to use their own unique email address and a single email address cannot be shared between users To login one simply needs to enter your email address and password and click the Login button Please also note the Forgotten your Password link which may be of assistance Page 3 of 5 South Africa 3 Storing Personal Details MAIN MENU Everyone who logs into the system will see n Home have a Menu with items specific to them fi View Calendar Under the section My Details one can click on the various items in order to save Ei My Details j your details a a Personal Details B Contact petits The menu item Extra Details for Scouts is a only available
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