Environmental Compliance Assessment and Training
Contents
1. Site Administration Manual Alaska DOT amp PF Research Development amp Technology Transfer On Line Classroom Training Calendar and Training Service Last Updated 03 13 02013 International Center for Leadership Development All rights reserved Site Administration Manual subject to change without notice Miner ec EC rrEE 1 I SITE ADMINISTRATION AREA ioca Oo ANRN ARRA MESRRRUAKEFEINE EMEXKKNOANSNAMNBAMESRER EVKIME RM XR NN NAM EEM ERE 1 A HOW TO LOGIN TO THE SITE ADMINISTRATION AREA cceeeeenennnnnnnn nnne nennen nennen nnnnnnn nnns sss seis 1 B CEAS SES vacate seuss canbe caiteu Br aietet nca a a cabandn chuanty E NA 2 List OIASSO m 2 Adda ETT E E T UU a r REN 2 List Scheduled Classes ccccccccccesseceeeceeeeceeeeeseseceeseeeeeceeeeeeeeeceeeseeaeceesseeneeeeessaeeeeeeeeas 3 Schedule a Class Add it to the Training Calendar ccccccccsseeseeeeeeeeeeeeeeeeeeeeeeeeeaaeaeees 4 Edit Scheduled Class Informatiori oet oe trt mec e eee uec enne 4 List Referenced Classes NON DOT ccccccccccssseeeeeeeeeeeeaeeeeeeeeeeeeesseeeseeeeeeeessaaeaeeeeeeeeseaas 6 G USER ACCOUNT Gi sra e tree vert cortas rvud ea Na uv ua BER VOU EUER OC RA Desh Y epe BUE EUN VUL SUE DE 6 ISU I D 6 Designate Training Managers cccccccseeceeceeeeeeeceeseeeeseeeeeeseeseeeseaeeeesseeeeesseeeeeeseeeeesseeeeeas 8 LOOKUP USOT ERREUR m 8 E REVIEW TRAINI2. List Users Click List Users to access the User Listing page which will show List by first letter of last name There is also a search function for your convenience When you choose a letter the User Accounts page will display with the appropriate user list From here you have several options From the chosen alphabetical list click on a User s name to go to the User Detail page the user s name is shown at the top of the page The following information is provided about the user e User name e User Login ID e User Type e Email address e Installation e Date the user account was created e Date the user account was last modified e Additional information e User s Training Plan e Classroom Training Results e On Line Training Results e Logins To return from the User Detail page to the alphabetical list of Users click the red box marked with an X at the top right corner of the screen Print Transcript Click Print Transcript on the bottom of the User Detail page to print the user s Training Transcript Edit Accounts To edit a user s account personal or organizational information 1 Click Edit Account on the bottom left of the User Detail page to go to the user account editor You can also click on the user s name on the User Accounts page the alphabetical user list and click Edit Account on the bottom left of the User Detail page to go to the user account editor Enter the new changed information Click
3. the database You can also add an instructor e List Scheduled Classes lists all classes that have been scheduled on the Training Calendar From here you can schedule a class add the class to the calendar and view the class roster There are also options to edit or cancel a class as well as view a history of scheduled classes e List Referenced Classes non DOT lists all non DOT classes that have been added to the database otep by step instructions for these links are discussed below List Classes From the site administration home page click List Classes to access a list of all classes that have been added to the database You can also add new classes delete classes or edit existing classes from here Click View to see all information in the database about the selected class Add a Class Click List Classes 1 2 3 4 Click Add Class at the top or bottom of the Class List page Enter the requested information in the fields Click inside a frame to enter or edit text Click Save as New The class will now appear in the list of classes when you click List Classes Delete a Class 1 Click List Classes from the site administration home page Note that a class can be deleted from the class list only if it has not been scheduled on the calendar To delete a class click Delete to the right of the class listing on the Class List page Note The delete link will appear only for those classes that have not been sched
4. the Training Links section at the lower right corner of the page Four links are located there On line Training Wetlands amp Stormwater User Manual Log in and Administrator Login 3 Click Administrator Login 4 Onthe Training Administrator Login page input your administrator User ID and password and click Login For assistance refer to the Having Trouble box located at the bottom of the screen and click ECATTS Technical Support 5 You will be taken to the Training Administration home page shown below From here you can access information related to classes and user accounts Training Administration Menu Classes List Classes List Instructors List Scheduled Classes List Referenced Classes non DOT User Accounts List Users Lookup User Reports Training Report Live Classes Training Report On line Modules DOT amp PF Employee Training Report DOT amp PF Employee Training Cost Report Scheduled Classes Diagnostic Report Review Training Review Training Account Maintenance List Training Manager TM Accounts Change My Password B Classes Under the heading Classes you can click the following four links to list or edit information related to classes e List Classes provides a list of all classes This option also allows you to add or delete classes and edit class information e List Instructors lists names and other information for instructors who have been added to
5. NG siii ties iix Ead cox Le E ERE tang tinasuneioad DEUS TENEO ERE RARUS Eu RA TATRGAR E In RUE TREE OE E ROrELEel i deED 9 F ACCOUNT MAINTENANCE eissi set TEET enituit uma Duluth corte uus cuu a Ruhr By us Manu di 10 List Training Manager TM Accounts 0cccccccseeeecceeceeeeeceeeeeeeeeceeesaaaeeceeeseaaeeeeeessaaeeeess 10 Change MV PassWOFd oett opos ot a ton saeco o cei tha ed DO Qo tace E ose 10 MeaSIcue lc 10 Il Introduction This manual is designed to familiarize you with the Site Administration area of the Alaska Department of Transportation amp Public Facilities DOT amp PF Research Development amp Technology Transfer T2 Classroom Training Calendar and On Line Training Service User ID and Password for the Site Administration area are assigned for only a small number of users and it is not the same as the User ID and Password used for class registration and on line training Site administrators can review and edit user accounts and access class lists instructors and scheduled classes If you are not an authorized site administrator your User ID and password will not provide you access to Administration area functions Il Site Administration Area A How to Login to the Site Administration Area 1 Goto the Alaska DOT amp PF Training Calendar home page at http dot alaska ecatts com 2 When the Training Calendar home page displays locate
6. Save Changes on the bottom of the page After the changes are saved click Done Note that you can also print a training transcript for the selected user by clicking Print Transcript on the User Detail page User Accounts DOT List by first letter of last name Search Settings ABCDEFGHIJIKLMNOPQRSTUVWXYZ f You may change the number of names per page in the Page Size box below Ty on O a i qe a ee Last Name Company Name Page size Number of names per page Action Select z Go Iser Account Maintenance eo prios Credit external training Merge selected user accounts Archive selected user accounts Activate selected user accounts Delete selected user accounts Type Designate Training Managers Sub Agency Training Manag general FAA Delete Archive Activate Merge or Credit External Training To delete accounts from the list of users select the names of the users on the User Accounts page using the boxes to the left of the user names Next select Delete selected user accounts from the Action drop down box at the top of the screen Click Go to perform the action Accounts can be archived or activated in the same manner using the Action drop down box A Merge Accounts option is also available in the Action drop down box First check the boxes to the left of the accounts you want to merge Select Merge selected user accounts from the Action drop dow
7. cation e Comments e Assigned Instructors 3 Click Save Cancel a Scheduled Class To cancel a scheduled class click Cancel to the right of the class listing in the Scheduled Classes list The system will prompt you to confirm your selection Click ok to confirm the cancellation The status column for that class will now display as Cancelled on the Scheduled Classes list View the Roster for a Scheduled Class 1 Click List Scheduled Classes 2 Click Roster to the left of the class you want to view 3 You will see the list of users who have registered for the class Manage the Roster for a Scheduled Class To change attendee status select the name of the attendees on the Training Class Roster page using the boxes to the left of the user names Next select the correct status from the Action drop down box shown in the following image Click Go to perform the action e There are also options to select the seats to assign and change the status of the class roster Training Class Roster Every Day Counts Project Delivery Efficiency Is Construction Manager General Contractor CMGC Contracting Right for You Fairbanks Dec 15 2011 Status 20 0 0 0 0 0 class size confirmed waitlisted canceled attended completed absent Last Name FirstName Middle Name Title Company Name Status Registration Timestamp Beck M Engineer Architect II Transportation amp Public Facilities Confirmed Nov 23 2011 03 31 E PDC Engineers Inc Confirme
8. d Nov 20 2011 07 24 Gebhart H PDC Inc Confirmed Nov 16 2011 06 31 Little M Engineering Assistant III Transportation amp Public Facilities Confirmed Nov 23 2011 03 31 Risse PDC Engineers Inc Confirmed Nov 17 2011 11 32 Select the seats to assign Change the status of the selected class attendees EST z enenge tsansa sinar Select Go Change the status of the class roster Set Roster Stetus Select v Go Print DOT Sign in Sheet Print NHI Sign in Sheet Batch Register Send Email to AIl Send Email to Confirmed Send Email to Waitlisted Send Email Reminders From this screen you can print DOT or NHI sign in sheets There are also options to Export to Excel Process Waitlist Batch Register Send Email to All Confirmed or Waitlisted Attendees and Send Email Reminders List Referenced Classes non DOT From the site administration home page click List Referenced Classes non DOT to access a list of all non DOT classes that have been added to the database You can also add new classes delete classes or edit existing classes from here Click View to see all information in the database about the selected class C User Accounts Under the heading User Accounts click List Users to lookup an account by listing all users registered You can also use a database lookup feature to search for a specific name among all registered users if you click Lookup User These two system features are detailed below
9. et that can be filtered by selected sub agency for a selected time frame Click Create Report or Create Spreadsheet to create the specific training report that will include attendee s name class title and status Click DOT amp PF Employee Training Cost Report to generate an employee training cost report or spreadsheet which can be filtered by selected sub agency for a selected time frame Click Create Report or Create Spreadsheet to create the specific training cost report that will include both scheduled and completed training and related costs Click Scheduled Classes Diagnostic Report to generate a detailed report of scheduled classroom training E Review Training Under the heading Review Training click Review Training to access a list of on line training modules Click on a module name to preview a specific on line training module F Account Maintenance Under the heading Account Maintenance there are links to list Training Manager accounts and change a user password List Training Manager TM Accounts Click this link to generate a list of Training Managers by name and sub agency An additional sub agency may be added by clicking Add to the far right of a Training Manager s name and then selecting from the sub agency drop down list Change My Password Click Change My Password from the User Account and Account Maintenance menu to access the Account Update screen Enter information in each field to change name email add
10. n Accounts can be archived or activated in the same manner using the Action drop down box Designate Training Managers The Action drop down box on the Account Search Results page also provides the option for you to designate a user account as a Sub Agency Training Manager After you designate a user as a Training Manager a link to the Training Manager home page will be located on the lower right side of the Training Calendar home page for that user Training Managers can click on this link to reach the Training Manager home page From here a Training Manager can generate Employee Training Reports and Employee Training Cost Reports A Batch Registration option is also available D Reports Under the heading Reports the following training reports can be accessed Click Training Report Live Classes to generate a course training report Select the name of a course from the drop down menu to highlight it and then click Submit Query This request generates a training report for the selected course and includes attendees names course date city and attendee status Click Training Report On line Modules to generate a module completion report Select the name of a module from the drop down menu to highlight it and then click Submit Query This request generates a report for the selected module that includes user name type and completed date Click DOT amp PF Employee Training Report to generate an employee training report or spreadshe
11. n box at the top of the screen You will be prompted to select which of the accounts should remain as the master account and which of the User IDs you want to merge into the master account Click Merge Accounts To credit external training to an account choose the Credit external training option found in the drop down box Choose the course trainer completion date and credits hours then click Save T Designate Training Managers The Action drop down box on the User Accounts page also provides the option for you to designate a user account as a Sub Agency Training Manager After you designate a user as a Training Manager a link to the Training Manager home page will be located on the lower right side of the Training Calendar home page for that user A Training Manager can click on this link to reach the Training Manager home page From here a Training Manager can generate Employee Training Reports and Employee Training Cost Reports A Batch Registration option is also available Lookup User Click Lookup User to go to the Lookup User Account screen Enter a name User ID or company name in the fields provided to find an account Click Search This will bring you to the Account Search Results page From here you can edit an account credit external training merge accounts archive or delete accounts Edit an account To edit an account from the Account Search Results page click on a user s name The User Detail page sho
12. ress password and User ID Click Save Changes Questions Please contact Technical Support with any questions regarding this manual Telephone ECATTS Support 407 880 9411 866 730 4253 toll free Email support ecatts com
13. sses that have been scheduled on the Training Calendar You can also edit information in this list In addition you can schedule classes add them to the calendar cancel classes and access the class roster as detailed below Schedule a Class Add it to the Training Calendar 1 Click List Scheduled Classes Click Add Scheduled Class at the top or bottom of the page From the drop down menu in the field titled Class Title Number select the class you want to schedule Enter the requested information in the fields provided Select the instructor if listed by clicking once on the instructor s name to highlight it and then clicking the right arrow to move the name over to the right Selected field More than one instructor can be selected a f you do not know who will be the instructor leave this blank The class listing will say Instructors Not Assigned You can edit this field later b You also have the option to add an instructor s name by clicking Add Instructor 6 Click Save The scheduled class will now appear on the calendar Edit Scheduled Class Information 1 To edit information about a scheduled class e g change the date enter a previously unknown location or instructor etc click Edit next to the class listing on the Scheduled Classes page 2 Edit any of the following information e Begin and End Dates e ime e City e Location e Registration Deadline e Fee e Contact e Class Size e Seat Allo
14. uled on the calendar Edit Class Information L pU se X I9 Click List Classes from the site administration home page Select Edit to the right of the class you want to edit Click inside a frame to enter or edit text Click Save at the bottom of the page Note if you click Save as New the class you edited will become a new class with the newly added edited information The old previously listed class will still be in the Class List unedited List Instructors From the site administration home page click List Instructors to list the names and other information of all instructors who have been added to the database When a class is scheduled the instructor can be selected from this list or added if necessary Edit Instructor Information 1 2 3 4 Click List Instructors from the site administration home page Select Edit to the right of the instructor information you want to edit Click inside a frame to enter or edit text Click Save at the bottom of the page Add Instructors to the Database ils If the instructor for a class you are scheduling is not listed you can add the instructor to the database by clicking List Instructors Click Add Instructor at the bottom of the page 3 Add as much of the requested information as possible First and last names are required fields Click Save List Scheduled Classes From the site administration home page click List Scheduled Classes to list all cla
15. ws the user s name at the top of the page will display Click Edit Account on the bottom left of the User Detail page to go to the Account Editor page Enter the new changed information Click Save Changes on the bottom of the page After the changes are saved click Done Print Transcript You can click Print Transcript on the User Detail page to print a user s Training Transcript Merge accounts If two accounts exist for the same individual a Merge Accounts option is available in the Action drop down box on the Account Search Results page First check the boxes to the left of the accounts you want to merge Select Merge selected user accounts from the Action drop down box at the top of the screen You will be prompted to select which of the accounts should remain as the master account and which of the User IDs you want to merge into the master account Click Merge Accounts Credit external training To credit external training to an account click the Credit external training option found in the drop down box Choose the course trainer completion date and credit hours then click Save on the bottom of the page Delete archive activate accounts To delete accounts from the list of users select the names of the users on the Account Search Results page using the boxes to the left of the user names Next select Delete selected user accounts from the Action drop down box at the top of the screen Click Go to perform the actio
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