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budget preparation & maintenance system training and user manual

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2. 3000 5999 Operating Total 601 305 681 748 681 748 681 748 0 00 9000 9999 Transfers Total 3 432 681 3 323 898 3 323 898 3 323 898 0 00 Grand Total 4 033 986 4 005 646 4 005 646 4 005 646 0 00 0 3 1 2 3 4 Allocate Proposed o Print Allocate Undo 53 SETTING BUDGETS FOR OTHER SALARIES amp WAGES REVENUE amp OPERATING OPERATING EXPENSE BUDGET ADJUSTMENTS OPERATING SUBCODE BUDGET DETAILS SCREEN 1 Select a Subcode from the drop down box 2 Enter the Proposed Budget amount in the Budget field and click Save Original Revised Proposed Description FY10 Actuals Budget Budget Budget Percent Change ostage 8 elephone Expense 520 520 n State Travel usiness Meals a d 9 Out of State Travel 9 134299 Gas amp Oi sex 40 1250 Change N gt x O1 A Maintenance amp Repair 281 3200 3200 1 570 125 quipment Maintenance amp Repair 7 830 10 000 10 000 ETE 3000 5999 Operating Total 601 305 681 748 681 748 9000 9999 Transfers Total 3 432 681 3 323 898 3 323 898 Grand Total 4 033 986 4 005 646 4 005 646 Page 1 2 3 4 N E e NU 5 5 gt gt gt gt on Aw
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6. E Page 1 2 Print 64 REPORT DESCRIPTIONS BUDGET SUMMARY DETAILS BY ACCOUNT Budget Summary Details by Account Report printed by Trainer on Monday April 06 2009 at 12 52 07 PM Division 92 Division 92 Program Element All SubElement All Major Fund All Itemized Man Itemized Total Operating FRS BPM Salaries amp Salaries amp Other Salaries Total Salaries Expenses 3xxx Account FRS Account Name FTE Wages Wages amp Wages amp Wages and above Division 92 Division 92 Department 19209 Department 19209 112864 112864 0 00 0 0 0 112913 112913 49 36 5 163 831 80 000 140 734 5 103 187 288 772 112814 112914 2 00 168 131 0 369 991 538 122 388 736 112815 ACCT 112915 0 00 0 0 0 0 0 112916 112916 0 00 0 0 0 0 112843 112943 0 00 0 0 0 0 0 293098 293098 0 00 0 0 0 0 293099 ACCT 293099 0 00 0 0 0 0 293116 293116 0 00 0 0 0 0 283133 ACCT 293133 0 00 0 0 0 0 0 283143 293143 0 00 0 0 0 26 463 283144 293144 0 00 0 0 0 0 0 293162 ACCT 293162 0 00 0 0 0 0 293163 293163 0 00 0 0 0 0 0 283164 ACCT 293164 0 00 0 0 0 50 000 293168 293168 0 00 0 0 0 0 0 283180 293180 0 00 0 0 0 0 293196 ACCT 293196 0 00 0 0 0 0 24 529 293802 ACCT 293802 0 00 0 0 0 477 134 293916 293916 0 00 0 0 0 0 31 786 293919 293919 0 00 0 0 0 42 321 283822 ACCT
7. Estimated Total 131 805 0 196 672 980 672 C 626 465 755 ProposedBudget 112 740 15 000 271 614 48 058 0 124 392 4 039 6 200 1 800 9 626 593 469 Variance 19 065 15 000 74942 48 058 0 4 588 2 368 6 200 1 800 0 127 714 ge 1 2 3 Set Estimated Total as Proposed Audit Trail Print Search Back pori MENU exit Click on the UID of a Vacant Position to open the line for editing If the vacant position will be filled enter estimated fringe benefits for the anticipated employee For vacant positions no fields are system calculated so the user must enter all changes The Retirement Amount field Ret Amount has a drop down menu by which the user can estimate benefits using the selected retire ment plan OtherPost ployee Proposed Ret Salary Ret RetPlan Ret pe Health Health Benefits Waiver Other Total Budget Code OtherBenefits NECI CHE c tss eras a ECT 199851596 50 500004 2705 OptionalRetrement 3 of soe of 0 4040 40 49 12557 4 4 _ 999999999 scamoston sos 0 0 4 9 4 1 9 9 HA 2 Workers Compensation 9 626 9 626 Estimated Total 136 077 3 000 20
8. Reallocation of Current Base Return From Sabbatical or Leave Other Adjustments explain below Retention Equity amp Other 111 919 60 Reallocation of Proposed Base Salary Explanation of Other Adjustments to Current Base Total Salary Increases subject to 15 Other Comments 20 000 00 Faculty Promotion 131 919 60 Make New Budget Amount Increments Above Base View Make New Budget Amount Pap UM Audit Trail oe SELECT SUMMARY MENU j 26 SET SALARY amp POSITION BUDGET SET SALARY BY EMPLOYEE MULTIPLE FUNDING SOURCES SET WITH NON BUDGETABLE ACCOUNTS DIRECT ADJUSTMENT OF POSITION BUDGET AND BPM FTE SPLIT EMPLOYEE DETAILS SCREEN 1 To adjust BPM FTE and or Proposed Budget click on a blue Proposed Budget amount to open an edit box Total Sub BPM Original Revised Proposed Current Proposed Salary Positio Name code LS Budget Budget Budget Salary Salary set 112913 1012 0 38 0 34 41 909 41 909 41 909 46 978 81 55 373 91 195700 Asst Prof 112953 1012 42 031 42 031 42 031 42 031 10 49 542 05 Yes Grand Total 1 00 93 940 93 940 93 940 111 919 60 131 919 60 ACCOUNT ACCOUNT MAIN BACK kakal SELECT E SUMMERS MENU 2 Enter New if applicable 3 Enter New Proposed Budget amount or change by percent or dollars 4 Click Save to create the new budget fig
9. Kiwi 1 1013 195742 19213158 coordinator 100 1o sa 5135 53844 Yes iona 196743 195300480 ute 400 108 saam 5485 etaassi Variance 91 548 39 Grand Total 17 70 19 35 1 205 265 1 205 265 1 261 324 1 371 813 32 1 352 872 39 Dane Split Position Split Salary COUNT MAIN AUDIT TRAIL SCREEN Sub _ Action Taken cove Fre Budget 1 Linked PHR Employee to Vacant BPM 898 4 3 2009 11 24 52 AM Position Linked 196627712 F TE Old 0 00 Budget Old 0 New Past sdb Paulum 469087 New 1 00 48 000 on wi Name Gail B Render ACCOUNT ACCOLNT MAIN j j SELECT SUMMAR Y MENU EXIT 41 VACANT BUDGETED POSITION UPDATE TITLE CODE SUBCODE BUDGET AND COMMENTS VACANT BUDGETED POSITIONS SCREEN 1 To change the Title Code Title Name and Subcode of a Vacant Position click on the blue Title Code of a position to open an edit box Sub Title Original Revised Proposed code Position Code Title Budget Budget Budget Comments Name 11 445542 5370508 oi S Grand Total 75 000 Update Comments Delete Vacant Position Link Employee Records Trail Print Search ACCOUNT MAIN SELECT MENU 2 Select the appropriate Category Status and Title Code and enter any necessary Comments 3 Click Save to save changes or Cancel to reset the
10. BUDGEI PREPARATION amp MAINTENANCE SYSTEM TRAINING AND USER MANUAL FY 2013 WORKING BUDGET Office of the Vice President Administrative Affairs UNIVERSITY MARYLAND OFFICE OF THE VICE PRESIDENT ADMINISTRATIVE AFFAIRS BUDGET AND FISCAL ANALYSIS 2132 MAIN ADMINISTRATION Theresa Beck Assistant Director Budget and Fiscal Analysis Telephone 301 405 5636 Email tbeck umd edu Susan Boblitz Analyst Budget and Fiscal Analysis Telephone 301 405 5638 Email sboblitz umd edu BUDGET PREPARATION amp MAINTENANCE SYSTEM BPM TRAINING MANUAL CONTENTS Page OVERVIEW 4 FY 2013 WORKING BUDGET SCHEDULE 5 LOG ON amp NAVIGATION Web Browser Location and Log On 6 Menu Options Screen 9 Account Select Screen 10 Account Budget Summary Screen 11 SET SALARY amp POSITION BUDGET e Set by Account Single Funded Non Exempt 12 Exempt 15 0 Faculty 16 e Reallocate Salary to Multiple Funding Sources 18 e Reallocate Budget Details 20 e Set Salary by Employee Multiple Funding Sources o Reallocate and Set with Budgetable Accounts 21 Set with Non Budgetable Accounts 25 Set Salary by Employee 26 o Direct Adjustment of Position Budget and BPM FTE 27 Set with Increments Above Base 28 e Set Salary Using Salary Spreadsheet 33 e Employee Terminating Prior to July 1 37 Reset to Current Base 38 VACANT BUDGETED POSITIONS e Create Delete Pending Budget Positions 39 e Link Employee Record to Vacan
11. to return to the Position Employee Details screen Account 112913 ACCT 112913 Position 195744 Richard C Vaswani Next Position 195745 Patricia T Stein v Select Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Vanance Adjustments to Current Base Salary FY 2010 Increases Amount Percent Amount Increase to Minimum of Salary Range 000 COLA Completion of Probation before 7 1 000 Merit Reallocation of Current Base 000 Mandatory Merit Adjustment Reclass after freeze and before 7 1 Reallocation of Proposed Base Salary Early Completion of Probation before 7 1 i 000 Total Salary Increases for Payroll Conversion once Salary has been set Make New Budget Amount Comments Increments Above Base View Edit 40 851 12 Make New Budget Amount ACCOUNT ACCOUNT MAIN Audit Trail SELECT SUMMARY MENU EXIT Account 112913 ACCT 112913 Position 195744 Richard C Vaswani Next Position 195745 Patricia T Stein v Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Vanance 39 855 39 854 75 40 851 12 0 00 40 851 12 40 851 000 NENNEN Adjustments to Current Base Salary FY 2010 Increases Amount Percent Amount Increase to Minimum of Salary Range 0 00 0 00 5 Completion of P
12. EL6ZEI LO2N ELGZ HE 56 WY 90 24 51 18 6002 90 Judy uo saweg Aq payuud poday syjuno22y Auejes aseg sjuawysnipy 1 54 5 OL SLNAWLSACAV LHOd I WIN 80 3usurep 3qns 0070 Oo Fee LE OS Fes 11 ree LZ 007000 8 0070 0070 Fee OU L 128101 155 01 07 534 0070 Oo Pee LJ 0070 Oo FRG EL 0070008 0070 0070 09 ree 29 016211 60261 1usunredar ugor mr aseg ejeg seg Kimejeg Lif Ke e s spon Woy 3420 0 py pesodaig joalqns z234 auey aseg maung qng 03 sasealou pejsn py J E Kie e 5 AIEJES VIN 10 5 amp 4415 papusa weung gp uononagsug po 1521 1 2 16 HE 2t ES LE 6007 op jid uo eurer Aq paquud 51109229 Auejes aseg yuana 01 sjueunsn py 5 SLNAWLSACAY SNOLLdDWIOSWHG LHOd I 87 000 111580 1580 211581 LC 965 000 000 000 000 81 vog BE 001 10 od
13. 0070 0070 0070 000 000 0070 000 LE SEF 00 EOL ELEZE 8086 wawr waag asuag agn 02802412 0070 6c aco Lc 0070 000 0070 0070 0070 000 0070 Bc aco LC 0070 809212 010210 ODCHL waw 880412 0070 aco Lc 0070 000 adu 0070 0070 000 0070 Bc eco LE 0070 Bo oes Lz 010210 81 waw uu gritar 0070 rtoc oc 0070 000 99796 0070 0070 0070 000 0070 ai toc 000 a tar ar 810210 21281 euh 9095857 0070 509275 0070 000 900995 omi 0070 000 000 0070 20088861 000 gO ooo 51 210 21281 SUR 1908208 0070 186809 0070 0070 3880 09 0070 0070 000 0070 137832 0070 La agz ne CIOL 81 waw uq 00288012 000 OO TIS Se 0070 000 0059255 0070 0070 wo 000 000 000 00792717 0070 660 201 EAJ 009601 0070 007986 011 0070 0070 00 SPS 011 0070 0070 0070 000 000 000 OO SPS Ob 000 00798601 OO 210 wawr aunsuy sapiy aseg aseg my fuejeg aeg aseg Aueyes 314 apo poy N Hepes pasodoig 12301 Amey 0 0 5 109 aseg MHd qns 543 2301 muy AURJES
14. 2 CQ A N Ww 7 Xx 1112 3 Set Estimated Total as ProposedBudget Earran SLEI Print Search NEA COUNT MAIN SELECT MENU EXIT 51 SETTING BUDGETS FOR OTHER SALARIES amp WAGES REVENUE amp OPERATING FRINGE BENEFITS CALCULATOR 6 Confirm that Proposed Budget is equal to the Estimated Total on the Fringe Benefit Calculator screen and that the amount carries over to the Fringe Benefits Subcode S W Budget Details screen RetPlan Budget Code Other Benefits 2770 2776 Match Benefits Amount 19886119 3 4 d sed 4 i x SE I RUSO DNA BICI GARE 199851596 ienssOmate 5000000 2705 rian OptonalRetrement 384 4 559 o 9 sed 9 o 12557 89998898 mmm rr 0000 04 04 _ o oe EM 999999999 vacantFosition 196900 4838200 2720 EmployeesRetirement 4227 0 4800 907 355599539 Vacant Position 190520 47 745 00 2112 orkers Compensation 11 500 1 soo ployee Estimated Total 136 077 3 000 201 472 125 980 1 672 11 500 479 701 Proposed Budget 136 077 3 000 201 472 125 981 1 674 11 500 479 704 Variance 0 0 0 1 2 0 3 Set Estimated Total as Proposed Budget jJ Audit
15. Add Operating Subcode Budget Details 3360 Foreign Travel M Save Jf Cancel Add Line Audit Trail Print BACK 2 gt 4 ostage 8 210 2100 elephone Expense 680000 52000 3311 5 Travel 34 000 3315 Business Meals 3321 3360 3612 804 3613 Maintenance amp Repar 320 3716 Equipment Maintenance amp Repair 10 000 3000 5999 Operating Total 601 305 681 748 0 63 9000 9999 Transfers Total 3 432 681 3 323 898 3 323 898 0 00 Grand Total 4 033 986 4 005 646 4 005 646 4 001 347 0 11 Sub Original Revised Proposed code Description FY10 Actua Budget Budget Budget Percent Change Change 3210 3220 gt elo gt o gt ojo N A n gt o e e m 5 5 8 2 8 1 1 21 31 4 Delete Line Audit Trail Print f Search Allocate Undo Back E 54 SETTING BUDGETS FOR OTHER SALARIES amp WAGES REVENUE amp OPERATNG OPERATING EXPENSE BUDGET ADJUSTMENTS OPERATING SUBCODE BUDGET DETAILS SCREEN 1 In order to allocate Proposed Budget based on prior year actuals click Allocate Original Revised Proposed Description FY10 Actuals Budget Budget Budget Percent Change Change 3210 700 WA 04 06 1250 50 gt
16. m ANAN LAE 3 menm HOVE pesos wud jusuisJ2u Aynae4 jueunsn py Ajn3eJ 19430 10 22929925 S829 usum jo MOUS 1 woy 2 ay apiy 01 ay jesuspeeJds MOUS 6118112 91 91 1 2 00005 12 670979256 000 00700012 000 0070 86 091 6689 000 9798 167861 19815 15101 o MN gt 8 199 PE te ber TT ae TIT 90481195 807881 198 00 1100 0 00 eere ce i 000 2886 6 00 62 929 12 0 629812 6292712 62912 0070 wo 82812 gu 92 9 98 000 e 92 REDE 0 EET 1958209 00292612 WW 60856 670699161 sei 19 98 661 aseg pajsnipy 1j 99 suugin oo SAOUISJ Uugn oo MOUS 99 e uo JPO C uodo 0j suumngo 0 6 JOD 1 1 54 45 AAV TVS LAS 1 54 45 TVS DNISO A2IV IVS LAS DAOGNa NOLLISOd 9 TVS LAS 34 eder 6
17. Budget Budget Budget Salary 195748 Barrett Coordinaton90913 11013 1 00 100 53482 53882 53 882 5388249 5388249 Yes Grand Total 1 00 1 00 53 882 53 882 53 882 53 882 49 53 882 49 Page 1 Reallocate __ Reallocate Budget Reallocate Salary Set Salary By Account Set Salary By Employee ill Print Search 18 SET SALARY amp POSITION BUDGET REALLOCATE SALARY TO MULTIPLE FUNDING SOURCES REALLOCATE SALARY DETAILS SCREEN 1 Click on Add a Line Item to open new row 2 Select the appropriate Internal ID from the drop down list enter the new Account number and tab out of the field 3 Enter 100 in the new line s Percent Base Salary field and 0 in the initial account s Percent Base Salary field to move the employee s salary to a new account If the employee is being split rather than completely moved enter appropriate percentages or amounts of base salary in the corresponding fields 4 The Set Salary box at the end of the row is checked and cannot be changed Uncheck the Make Budget box to leave budget unchanged Note however that COLA merit and other increases when ap plicable cannot be added on this screen only reallocated Increases to salary must be added on a salary setting screen 5 Ensure that salary variances equal zero on the bottom row and click Save Equity amp Percent Percent Adj Current Base Reallocation of Proposed Proposed Set Ma
18. Lo SEE 13 68209 00 986 011 WEES EVO 0070 00700076 0070 0070 0070 0070 000 000 000 0070 0070 007006 2 000 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 SJUS 16101 0 LFF 007000 02 OO LS amp E 220021 621611 29315816 S FEE 14 BO BEG FZ 007955 ZF FRESE ES 21 PPE 68 OL SPELL 9 766 H8 FIGS BE 99 1 06 FI GZE LS 08751069 95 16896 16 oO res 161 ER OEE LE Fr be 92 50189 IG Ser 13768 09 007986 011 Ares aseg 2301 VIN 000 000 000 0070 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 000 0070 000 000 000 000 000 000 000 000 000 000 000 1 000 80 Zr FOL 0070 00700072502 0070 OO L S EFL 0070 BE ZIO 021 000 Gz che Lt 000 11898 000 eg ce Le 000 Os Fae 1 000 80 886 FZ 000 007966 zr 000 ES tL REGS 000 ALL 0070 000 9 ice he 000 000 99 18806 000 Of Zhe TE 000 Fo EZE 19 0070 ort 08751069 000 LE LEZIS be 896 bE 000 Lar F6 000 161 000 ce Oe 000 0070 Fe LPG 92 000 cU sears 000 LE SEF 0070 09 0070 007996 DLL aseg dYa Pro aseg 095004 uoddng
19. 2 4415 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 uoneulua j 10 000 000 000 0070 000 000 000 000 000 000 000 00700071 000 0070 000 000 000 000 000 000 00700627 000 oo oc 000 000 000 000 000 000 000 0070 0070 pue 000 0070 0070 0070 0070 0070 0070 0070 000 000 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 0070 000 0070 junourg 0 0 DU 0 00 0 00 0 00 0 00 0 0 0 0070 0 0 00 0 0070 DU 0 00 0 00 0 00 0 DU 0 00 0 0070 00 0 00 0 000 DU 0 0 0 0070 0 0 0070 00 0 00 0 0 0 DU 0 000 DU 0 oo oo oro DIO pro oo DIO DIO pro DIO oro DUO DID DUO 0070 DIO 0070 DUO pro DIO oo pro DIO 0070 oo 0070 DUO DID nowy EST ggg Passau Juan oF puns solen Uo 070 Uo 0070 070 Uo 070 UO 070 Uo 070 UO 000 0070 070 Uo 070 UO 070 0070 070 Uo 0070 UO 070 Uo 070 Uo 0070 0070 070 junourg VIO 10 80 F FO 007000 502 007118 80270061 SETEL eo ice Oo FRE 11 80788
20. 881 000 2180 000 zy vag Or LE 966 000 001 000 000 81198 Gt 00 FM 8016 wawpedag WWEMSEA 2195 95858 1863589 dya 5559 prag uomeurula 30420 5 3915 302 pay pasodolg 01081 6 yuaung 10029044 pue 7921 10 10020049 2599 81 415 54 0 2U 10 688881 00 palsnlpy 1010 2 02 18 8885 294 10 20 8 39040 0 3529124 YIN 80 119 08 uawa uoddng 81816 40 00068 984 0801488 soley HW UNOY WY 11 41 01 18 6007 80 Judy epseupaM 10 19 54 1009 51110290 Ily Aie es 9588 juan 01 syueunsnipy 51 5 5 OL SLNAWLSACFAY SNOLLdIOSH G 88 REPORT DESCRIPTIONS SALARY NOT SET BY ACCOUNT ALL POSITIONS amp SALARY NOT SET BY EMPLOYEE ALL POSITIONS In years where COLA and Merit are not applicable salaries are loaded into BPM in the set condition so the salary Not Set reports should contain no data Users will receive the following message red the center of the Report Menu screen when trying to run a Salary Not Set report when all salaries have been set Main Category Print View Report by Proposed Budget Reports Budget Summary Budget Summary Details Budget Summary Details by Acc
21. S34 Cl Pr 16 000057 cL PPE 68 0070 FOGL fire 68 0470 000002 000 000 000 0070 cl Pre 11 ge Trage SE TES 96 2101 OL SPE LLL 000 0L GFE LEL 0070 000 070 000 0070 0070 000 0070 OL SFE LEL 0070 680 000 117801 000 000 9219 1 000 000 0070 000 000 dygg 000 117821 P60 2101 udis uays 844618 000 881156 19 0070 000 915618 070 000 0070 0070 000 0070 69156 18 0070 E956 18 LOL nezoue Pl BLO GE 000 0070 000 161936 0470 2070 0070 000 000 FELIS 95 0070 P BUOY slap 99286 Oc 000 98918606 0070 000 9929508 0470 000 0070 0070 000 0070 99 L860 0070 88186 06 OG CLE 000 t cic E 000 000 000 000 0070 000 000 26 000 t cic LLOL 2aruexzarzq Po BCE LS 000 F BCE 19 0070 000 070 000 0070 0070 000 0070 PIECE 19 0070 96519 050 2101 usexeJd 18806111 000 I8 PCG LLL 0070 000 181061 000 0070 000 000 0070 JU PZE LLL 0070 LLL 2101 ossmJ4 araq 085069 000 08751069 0070 _ 025 069 070 0200057 0070 0070 000 0070 087515 99 0070 0 515 99 2101 peyary JE 95 000 181162 95 000 000 15816085 000 0070 0070 000 0070 1 amp 8 EC 95 000 JB LE 95 UBSS jodue 18689616 000 187896 Le 0
22. S9A 0070057 0070057 0070 000 0070 68 92 729 82 820 20 6026 1430 SEJOYSIN 2198 juaulia12u 1 3142412194 juasuia12uJ fejes aseg Kjejes 314 jusugiedaQ jes 12301 Dunoy pasodoid aseg 405 34 12301 12301 juan 84 VIN 80 3usuis 3qns VIN 0 po uei1601d H62HI L22V L6ZF Wd 96 52 6 Ye 0102 60 10 uo 1 q peyuud sjuno2o2y eseg 933 pejyoujsauuf soley uoddns 21215 10je2ipuj ddns SENQOOOV TIV HAAAO TdING Ad S IIV LAG 5 SLNAWAYNONI SNOLLdDWOSHG LHOd AY 5 15 VIN 10 poddng a45 2416 uonuas 2 aung pr soley ureufoa4 2102 SLNANWNLSACAV 5 544 LH Od Mel 19288601 000092 482 000 00008482 000 000 0070 0070 BOOS So 100406 016 1 101 PUEIE sel 25011808 oo 21158 08 oo 21158 0070 og LU ET goo 000 0070 21158 OF I ci Poe FLOL 2 1 934 Ll rrr Og
23. a Nonstemized SW 90 ContactualEmployess 89 424 42607 9000000 2073 sa 8 88000 1 2075 Student ome 149755 14955 1300004 32 125 n TEN 3 2710 2854 271 5 0 BIN ICI 1 _ Itemized S W Total 1 874 320 1 77 320 1 874 320 0 00 Non Itemized S W Total 18 3 42 603 42 603 42 603 0 00 Labor amp Assistants Total 1 333 952 1 557 225 1 557 225 1 359 400 12 70 197 825 Fringe Benefits Total 510 961 593 469 593 469 593 469 0 00 Overtime Total 20 027 23 000 23 000 23 000 0 00 Turnover amp Other Total 0 0 0 0 N A Grand Total 1 883 504 4 090 617 4 090 617 3 892 792 4 84 _AddLine Line Fringe Benefits Calculator Benefits Calculator COUNT 3 MAIN j 1 48 SETTING BUDGETS FOR OTHER SALARIES amp WAGES REVENUE amp OPERATING FRINGE BENEFITS CALCULATOR ACCOUNT BUDGET SUMMARY SCREEN 1 Click on the red Fringe Benefits field name to access the Fringe Benefits Subcode S W Budget Details screen Account Budget Summary 390601 ACCT 390601 FTE FTE Budget 000 um n _ Unos Contractual 0 A Fringe Benefits 547
24. aseg uonoulolg aseg 5 AIRES 9529 Ames saseg 314 apo Wees 10 pasodalg oO 1231 40510 1 201 9 yO WaN 109 93589 maung yuanga juam qns E10 5 ARIES 3529 Aiojepuepy pejsn py sjueuinsnipy 14 01218 1229 16811 2 Ag uonaejas WY 92 95 6 12 6002 80 uo 4 80 CL PRL LG 01701027 ci tre 88 ESL 21268 Dao 000021 0170 000 000 SE cco sc BE pe 0 EOL TA RRL LG 1171027 ci Fre 88 0070 ci rrr ee 117100721 0070 000 0070 11 ac cco sc Gf C29 BE SEH ARIES sjueuseJou eseg zeg sasEaJau 9 junior jurrouurg aseg 31 apop pesodolg eio pasodaoig Anoe ojiefqns 10 Jeu WIOD sseEgiuaunj puana seg qns eyo AUEIES saseg pue Aynb3 JOYE puey paisnipy syuawsnipy 2850004 WIN BO WM LO 34845 Haapu eg pejaurseudu pp Joleyy uananagsug Lp
25. Set Termination Flag Comments Name E Barrera Termination Flag has been set HFA 2721742 Remove Termination Flag 195724 1013 Comments Name Kell Barrera Termination Flag nas been remowed A aa0p3 2721 56 Reset Curent Salary 195724 1013 Comments Name E Barrera at tne Employee Level Aa opa 22327 PM Crease vacant 443542 1013 comments Added Vacant Budgeted Line Item 41372009 2 2E 36 2asltlan eliminated by Comments Position Eilminated Ey 5997110 Taren 195740 1014 132741 1214 190506 1014 193372 1214 185705 1014 195731 1214 195744 1014 195745 1014 185748 1014 1957 24 1013 442487 1013 Audit Trail Report Posltlon Sutcode 191256030 195010088 193526205 195318146 1892406564 195065266 189264457 191256030 193432579 138057197 195900250 184755240 192213155 183873525 125522358 18958622358 184755240 195717100 195717100 188725479 198726478 183873525 193501180 193501180 193586206 193596206 193536206 099990909 Employee Name Vaswani Richard Braves Carrie Campall Sean Emeron Melissa Fetters Ronald Holz Angela Strauch Joseph stein Patrica Kilpatrick Alce Harbert Johri Nicholas Michele Burrows Ralph Burrows Ralph Nicholas Brian amii Brian Mart
26. 49 407 00 Adjustments to Current Base Salary FY 2010 Increases Amount Percent Amount Increase to Minimum of Salary Range 0 00 COLA Reclass after freeze and before 7 1 0 00 0 Retention Equity amp Other 98 812 65 98 812 Reallocation of Proposed Base Salary 000 98 Total Salary Increases subject to 15 CAP Used for Payroll Conversion once Salary has been set New Budget Amount Comments T View lll New Budget Amount You are about to reset salary details to current base Please click on Yes to continue or No to cancel resetting salary ACCOUNT ACCOUNT MAIN Audit Trail zest SELECT SUMMARY MENU 38 VACANT BUDGETED POSITIONS CREATE DELETE PENDING BUDGET POSITIONS ACCOUNT BUDGET SUMMARY SCREEN 1 Click Vacant Positions to access a list of vacant budgeted positions VACANT BUDGETED POSITIONS SCREEN 1 Click on Create Vacant Position 2 Select appropriate Category Status and Title Code from the drop down boxes 3 Enter the BPM FTE and Budgeted Amount Note Any BPM FTE or Amount entered here must be reduced elsewhere in your budget 4 Click Create to save the position and return to Vacant Budgeted Positions screen Sub Original Revised Proposed code Position Title Name Budget Budget Budget 449487 9757003 Systems Analysi 100 48000 4800 48000 Grand Total 4
27. UID to open a line for editing Most fringe benefit amounts for itemized employees are system calculated except for Accrued Leave Payout and Tuition Remission Due to a lack of budget allocations for the new fiscal year Other Post Employee Benefits and Supplemental Match have been pre populated with zero dollars and blocked from user edit Enter any changes to fringe benefits estimates and click Save Note the change to the Estimated Total and its difference from the initial Proposed Budget figure Accrued Other Post mployee Proposed Leave Ret Employment Tuition Salary Ret Ret Plan Ret Payout Health Health Benefits FICA Waiver Supp Other Total n Name E Code Sonofiis Amount 1000 em 2711 2712 2725 2770 2776 Match Amount 12050112 exte isses 215 PAA Opona aaa 197 ME NM UT RR RR RR RR RS d sod 7 4 Deborah a 43 56 2705 Retirement 3 182 0 3 358 0 C NN em d o E s CE 34955155 26570 95039202 shawn P Farre A Optional Retirement Cere une cr meri a ae
28. 0 35 0 38 2 38 0 38 Assoc Prof 0 38 Prot amp Assoc Clair 0 35 Assoc Prof 2 38 Assoc Prof 0 38 Assoc Prot 0 38 0 38 Asst Prof 0 38 Sub 18 78 Director 0 00 Coordinator 1 00 ystems Analyst 1 00 1 00 Exec Or 1 00 Director 1 00 Director 0 50 Director 0 90 Coordinator 1 00 Business Manager 1 00 Coordinator 1 00 coordinator 1 00 Page 1 of 77 Fropored FTE Budget Department 18209 Department 18208 1 00 T Org 1 00 54 482 1 00 15 220 1 00 92 212 1 00 ez 305 1 00 0 00 80 000 8 00 0 50 124 750 1 00 10 485 1 50 61 736 1 00 1 Sz 851 1 73 15 358 0 75 117 209 1 20 131 290 0 75 207 1 80 eT 278 0 34 5 378 0 25 20 0 89 52383 1 00 214 000 0 28 91 745 1 54 105 385 0 75 sz 402 1 00 104 807 1 82 20 814 1 80 537 0 50 52 562 0 50 107 753 1 00 0 25 0 33 513 0 50 1 330 0 44 0 50 88 703 1 45 854 1 41 71 365 1 44 D 31 Si 327 0 30 55009 0 43 45 572 21 48 2 871 841 1 00 0 1 00 71 385 1 00 42000 1 00 1 1 10 110 581 1 00 72 358 0 55 45 217 1 00 59 580 1 00 45 820 1 00 21 090 1 00 54 351 1 00 54 437 Total Prapors 33 94 8123 115 218 20 52 212 340 25 808 23848 42 0 00 665 248 80 198 340 02 127 784 05 45 868 17 205 280 78 55 340 48 111 324 87 117 208 33 175 053 95 87 206 85 104 447 08 55 373 81 25 805 02
29. Dollars 1020 999900542 Vacat 18 000 00 68 500 00 Grand a 500 00 FY08 Actuals Original Budget Revised Budget Proposed Budget Projected Salary Variance 362 953 Save Cancel Add Line Belete Line Print search Ea ACCOUNT MAIN SELECT ENU 45 SETTING BUDGETS FOR POOLED POSITIONS LECTURERS FACULTY CONTRACTUAL CONTINGENT II AND GRADUATE ASSISTANTS 8 To update the pool budget enter the new Proposed Budget amount and click Save 9 Click Back to return to the Account Budget Summary screen to review the updated budget Current Projected Salary Salary 050 code 1020 190714838 ResGmdAss 1020 192068359 005 2150 0 7 25 000 00 1020 999900542 _ vacant 007700 77 18 000 00 Grand Total 1 50 50 500 00 72 000 00 Page FY08 Actuals Original Budget Revised Budget Proposed Budget Projected Salary Variance Save Cancel M 8 Add Line Audit Trail ACCOUNT 9 SELECT ME 46 SETTING BUDGETS FOR OTHER SALARIES amp WAGES REVENUE amp OPERATING ACCOUNT BUDGET SUMMARY SCREEN 1 Click on the red Other S W field name to access the Other S W Subcode Budget Details screen Account Budget Summary 390601 ACCT 390601 BPM PHR BPM Budget Budget FTE FTE mU o o ANE a unes NN Fringe Benefits
30. ELBZLL LOO V ELBzLL 00701 lt XONI AMAAO IdIAH ASIVIAIA OYS ASIV IVS SNOLLdDIWIOSWHG LH Od 2I 81 seA 00600881 0070 007660 acl 0070 0070 007680 noo 0070 0070 ooo 000 00 OO aca 61 0070 aet 0000022 00700076 007000 902 0075 0070 007000 soz Do o 0070 0070 ooo 000 00 41 000 502 0070 Da on soe Meugeyw oodey QUL DEFL 0070 OO LAS EFL oroa 0070 OO LAS Eri naa 0070 0070 oro 000 oou OO LAS EFL 0070 001118 EFL 0970 583 821 0070 LP Pos 851 0070 LF POS 851 0070 0070 0070 000 000 Le Poe s 0070 Le Foo 881 9870 Ag ayar GO CLES 0070 ac CLE Le 0070 0070 ac CLE Le nao 0070 0070 oro omo 62401541 0070 cre Ls SGA JE OSL Piz 0070 11881 Fiz arg 0070 11 88 0070 0070 0070 000 0070 117881 0070 LOG PLE eJpuw 52285 COSTE 0070 co gc oroa 0070 co Sc nao 0070 0070 oro omo aou ca sc 0070 O Sc FLOL OO PERL 0070 D ree LZ arg 0070 Oo rae 17 0070 0070 0070 000 oou Dg rea LZ 007000 8 0G FBB EG 0071 0070 BE FOU LLL 0075 0070 Be PSO nao 0070 0070 ooo 000 00 FSO LLL 0070 BE FSO LLL Oc sei OO OSS cr 0070 007999 arg 0070 007999 0070 0070 0070 000 0070 DO ass 007
31. 0 00 1 54 0 00 1 29 1 29 23 48 0 00 6 32 0 00 3 57 0 00 4 61 77 36 0 00 0 84 0 00 0 68 0 00 0 77 REPORT DESCRIPTIONS SUBCODE SUMMARY Program Element All SubElement All Supp Ind Default Department 19209 Department 13203 Major Fund All Subcode Summary Sub BPM Revised Proposed Increase Percent code Subcode Description FTE Budget Budget Decrease Change 1011 Faculty Academic Year 7 00 558 840 938 849 80 000 14 32 1012 12 Months 18 76 2 020 528 3 018 700 08 262 3 38 10113 Exempt Staff 18 70 1 220 247 1 307 308 18 841 1 43 1014 Non Exempt Staff 6 00 201 280 387 117 15 857 28 04 1018 Faculty NT 12 Months 0 00 0 0 0 Sub Total Itemized S amp W 51 36 5 096 884 5 332 062 235 178 4 61 1020 Graduate Assistants 382 053 80 000 282 952 77 98 Sub Total Mon Itemized S amp W 362 953 80 000 282 353 TT 36 2000 L amp A Pool Clearing 140 734 140 734 0 00 2071 Faculty Sum Schi Other 331 588 311 5EB 0 0 00 2075 Student Other 38 403 38 403 0 0 00 Sub Total Other S amp W 229 257 229 257 0 0 00 Salaries amp Wages Total 51 36 5 689 094 5 641 319 47 775 40 84 3210 Postage amp 23 126 23 128 D 0 00 3220 Telephone Expense 80 451 80 451 D 0 00 3311 In State Travel 17 091 17 081 D 0 00 3321 Out of State Travel 15 000 15 000 1 0 00 3325 Faculty Recruiting Travel 2 001 2 981 D 0 00 3718 Equipment Maintenance amp 3 024
32. 0 63 4 299 9000 9999 Transfers 3 432 681 3 323 898 3 323 898 3 323 898 0 00 0 Grand Total 4 033 986 4 005 646 4 005 646 4 001 347 0 11 4 299 Page 1121131141 o Allocate Proposed FY10 Actuals ACCOUNT 35 SETTING BUDGETS FOR OTHER SALARIES amp WAGES REVENUE amp OPERATING OPERATING EXPENSE BUDGET ADJUSTMENTS OPERATING SUBCODE BUDGET DETAILS SCREEN 3 Review the allocated subcode Proposed Budget amounts by subcode as well as the percent and dollar changes 4 The Allocation can be undone by clicking Undo This will restore the operating subcode budgets to their original amounts Account 390601 ACCT 390601 Sub Original Revised Proposed code Description FY10 Actuals Budget Budget Budget Percent Change Bi 8 3813 3000 5999 Operating Total 601 305 681 748 681 748 677 449 63 4 299 9000 9999 Transfers 3 432 681 3 323 898 3 323 898 3 323 898 0 00 0 Grand Total 4 033 986 4 005 646 4 005 646 4 001 347 0 11 4 299 1 2 3 4 ln Allocate Proposed FY10 Actuals cent MENU EXIT 5 Click Yes to confirm or No to leave the operating budget allocation in place Account 390601 ACC T 390601 Sub Original Revised Proposed code Description FY10 Actuals Budget Bu
33. 00 16301 Mec assmgJ o jaq areare 0070 08708 8 0070 000 098878 0070 0070 000 0070 00788 6 0070 08786 8 900210 99929 mca 000070 0070 007036 0070 000 01708698 0070 0070 0070 000 0070 omose 99 0070 OO OSE 2101 21281 sun wg sa 02910760 0070 09 5 088 0070 05 009 007009 c 0070 000 000 0070 5 98 80 0 81 000 00777521 0070 wo 007005 2 wo 000 000 000 OO FEL TEL 0070 18142443 001 16301 sa IG EC SS 000 16162 35 000 0070 0070 000 0070 000 000 000 1612 000 00 ELEZE 8066 wawr Yaad ueag Sa Po LOPETA 0070 FE 15059 0070 DO DOG 1 0070 000 0070 95 ca cel 6 817083 50 050210 SUR 088881 0070 co gan LE 0070 2889015 007081 5 0070 000 0070 00810 80 000 0171 2101 FLaGclL 80231 waw 88881 0070 LEERT LE 0070 18896 007062 0070 000 0070 007960 61 210 apral waw 59 JSCIB ZL 000 1978 0070 29578 21 wo DOCK 000 000 000 000 0070 PEET EAT 150 1301 ES LEP 000 EB Lor rs 0070 0070 EB LF PG 0070 amg 0070 oo 000 0070 00 0 8 LEFFE 80651 waw Wad shing 59 1
34. 09 956 5 POEZE 9 cr ESL 59 10988 Ig FCB 10988 18 IS FZB LLL 0L8 ESI 09 26 6 007056 98 09 26 6 00 OSE oF OF 5 0 69 3 Go ILF 0 Zr ESL SOL E 3 EN E HIN 26 092 626 9 28 ers c9 62 19 0909 LP I8 FZB LLL 1 12135 L oro oroos sz 000 0070 6 09 668 5 000 000 000 000 ae ers 79 000 000 0070 000 10 988 18 09 862 6 00 05 ejeg qunowy V1O2 aseg pajsnipy LFE 99 5 POEZE 9 SOL 11988 Lv JS PZE LLL FE OLB ESL 08 8654 6 007056 SF 00 FEL TEL 91095 59 0070 ejeg aseg yua uny 6 81 7 8 1 uonisodg awey Jo puo 20 16 Ae eg UO Joo pue lt Aeres 6301 03 enbo jos png 195 Jey Surou sosueyo 9 SUIP MOI uodo uum oo AABTBS 196 20 ur JOqUINU junooo ue IO UNOD 10 J949 ooKo duro W 196 y 5 uumn oo Surjoo es Joye YIAVIC uo Aue uo SUI Aq 1oouspeouds 1408 osje Aew sios JOTO oureu
35. 116 61 0 Total Itemized S amp W 49 36 5 163 931 5 797 157 92 633 227 19209 02 Dept 19209 02 Itemized Faculty 1011 1012 1015 1016 0 00 0 10 47 149 45 056 28 0 10 2 093 Exempt 1013 2 00 1 00 120 982 77 976 78 1 00 43 005 Non Exempt 1074 0 00 0 00 0 0 00 0 00 0 Total Itemized 5 amp W 2 00 1 10 168 131 123 033 06 0 30 45 098 Dept 19209 Department 19209 Total Itemized Faculty 1011 1012 25 76 28 42 3 657 639 4 122225 20 2 66 464 536 Exempt 1013 18 70 20 35 1 307 306 1 430 843 17 1 65 123 543 Non Exempt 1014 6 90 9 00 367 117 367 116 61 2 10 0 19209 Total 51 36 5T TT 5 332 062 5 920 190 96 6 41 568 123 ACCOUNT MAIN SELECT MENU Rack Print Detail of Go to further detail Go to Salary an _ Salary Variance Summary of Salary Variance Summary Variance by Position 76 Report printed by Trainer on Monday April 06 2009 at 11 20 42 Report Salaction By Account 112313 ACCT 112513 code Univerclty 10 Name Lavel 20 VP Agad Prow EVPAAFP Agcaount 112213 amp CCT 112813 1011 1011 1011 3111 1011 1011 1011 101 2 1072 1012 1012 11112 1012 1012 1072 1012 1012 1021 2 1012 1012 1012 WZ 1072 1012 1012 1112 1012 101 2 1012 1012 1012 1012 1012 1012 1042 112 1012 1012 1072 1012 1012 1013 1013 1013 1015 1013 1013 1013 1013 1013 1012 1013 1073 195701 195713 135715 195115 1357
36. 117 345 70 214 000 02 81 744 72 145 728 17 85 316 50 135 742 55 58 834 01 118 382 88 82 561 14 143 871 00 112 546 02 62 288 51 43 361 12 1 328 64 55 544 64 6 702 91 71 884 62 43 38n 00 42 556 00 110 580 57 72 955 38 527 05 T 312 23 48 818 62 21 088 63 51 354 44 44 838 1 varlaros 0 00 0 00 0 00 0 00 0 00 TAS 41 25 03 0 02 0 00 41 25 005 0 04 0 13 0 00 27 4124 0 00 41 25 41 25 DAZ 41 12 403 212 1 11 005 1 05 0 07 2 F 100 0 00 0 00 1 00 0 00 0 00 T 05 410 0 00 0 00 Budget Varlanos 0 07 0 17 0 50 20 300 0 18 1 42 50 000 00 472 590 00 147 225 051 45 867 53 151 319 759 3 238 342 3 432 13 0 33 143 753 85 0 14 147 15 031 0 09 23 261 00 112 352 70 0 00 O28 AT T 471 85 50 13 335 Er 7 320 04 22 245 85 0 56 35 918 01 170 546 00 14 737 35 11 251 53 0 36 0 36 0 09 150 218 33 0 09 20 800 1 105 60 Toes 15 855 51 478 081 40 105 263 29 0 40 1 580 00 42 556 00 0 03 1 38 5 220 05 7 732 28 0 38 0 37 1 44 045 REPORT DESCRIPTIONS AUDIT TRAIL Report printed Trainer on Monday April 08 2009 a 11 24 43 Report Selection By Account 112813 ACCT 112213 User Trainer Trainer Trainer Trainer Trainer Trainer Trainer Trainer Trainer Trainer Trainer Trainer Trainer Tra
37. 193832997 076 628 87 218 Tot MT oo 10444708 Yes Variance 555 534 86 Grand Total 24 76 28 19 3 464 197 3 464 197 493 4 012 466 23 4 049 277 86 Itemized 1011 6 00 6 00 950 649 550 049 58 849 550 640 90 550 648 00 Itemized 1012 18 76 21 46 2 905 348 2 905 348 3 403 615 61 3 440 427 30 Itemized Fac 1015 0 00 0 00 0 0 0 00 0 00 Itemized Fac 1016 0 00 0 73 0 0 50 001 76 50 001 76 016 b hoa 40 5 95 lt 5 SIE 1 93840 i J E cn e 2 51555 197105776 h c e HE l gt 95727 D 185075286 1172 196718 192652483 J E c k 5 1 2131141 Split Position Split Salary BASIC ACCOUNT MAIN SELECT MENU SPLIT EMPLOYEE DETAILS SCREEN 1 Note the current Proposed Budget and Total Proposed Salary allocations brought into BPM after the PHR data freeze and that the ledger 5 account is not budgetable in BPM 2 Salaries for employees split among multiple funding sources may be set Employee if the salary has no increment above base or Account If an employee s salary and budget distributi
38. 3 024 D 0 00 3717 Equipment Rental 15 000 15 000 D 0 00 3712 Printing amp Reproduction 45 000 45 000 0 0 00 3724 Adwertising General 40 871 40 871 D 0 00 3748 Food Services 42 000 42 000 D 0 00 3752 Other Contractual Service 44 384 44 384 D 0 00 47741 Summer Program Reimbursement 9 547 8 547 0 0 00 3772 Reimbursable Funds 25 888 25 888 0 00 3885 Academic Data Processing Cont 5 010 5 010 1 0 00 3914 Laboratory Supplies amp Materia 25 000 25 000 D 0 00 3018 Office Supplies 28 714 25 714 D 0 00 3924 Instructional Materials 1 355 1 355 D 0 00 3048 Duplication amp Printing Suppli 5 485 5 485 D 0 00 3052 Other amp Materials 1 000 1 000 D 0 00 3053 Equipment lt 5000 8 354 8 354 0 0 00 3090 Academic Data Processing Supp 9 890 2 200 0 0 00 4004 Administrative Data Processin 1 158 1 158 0 00 4070 Furniture 15 000 15 000 D 0 00 4381 Sensitive Equipment Compute 18 000 18 000 0 0 00 4800 Student Aid 105 400 105 400 D 0 00 Page 1 of 2 REPORT DESCRIPTIONS SUBCODE SUMMARY CONTINUED Subcode Summary Sub BPM Revised Proposed Increase Percent code Subcode Description FTE Budget Budget Decrease Change 4670 Tuition Scholarship Fellowsh E 205 5 285 0 00 4710 Staff Development 2 117 2 117 0 0 00 Other Grants Subsidies amp Cont 217 020 217 020 0 00 4830 Association Dues 1 794 1 784 0 00 4009 Other 48 400 45 480 0 00 2926 Tri within DiviCollege 80 783 60 763 0 0 00 2828 NM Tr DRIF Funds 477
39. 50 002 50 002 50 002 50 002 26 50 02 26 Yes 014 199264457 5 Eng Tech l 1 00 1 00 44 020 44 020 44 020 44 019 73 44 019 73 Yes 1014 195744 191256030 Mgmt Spec 1 1 00 1 00 39 855 39 855 39 855 39 854 75 39 854 75 Yes Variance 74 860 24 Grand Total 6 90 9 00 291 260 291 260 291 260 366 120 24 366 120 24 Page 1 Split Position Split Salary MAIN BACK Pul MENU EXIT 12 SET SALARY amp POSITION BUDGET SET BY ACCOUNT SINGLE FUNDED NON EXEMPT SALARY SETTING SCREEN Please note that salary setting screen field definitions can be found in the Appendix 1 If COLA Merit and Mandatory Merit Adjustment are not applicable for the fiscal year then these fields are blocked from user edit If an employee has no other salary changes users do not need to take any further action on the employee s salary as BPM has by default set salaries as unchanged 2 Enter Adjustments to Current Base Salary if applicable 3 The BPM system will default to setting Proposed Budget equal to Total Proposed Salary Proposed Base Salary plus Increments Above Base on budgeted accounts To override the default remove click on the check mark from the Make New Budget Amount box next to Total Proposed Salary 4 Click Set Salary to update the record 5 After the update has saved Proposed Budget and Proposed Base Salary on the summary line will display the updated amounts 6 Click
40. 55 2317 Old Salary 0 00 New 3 387 56 Old Salary 0 00 New 33 618 14 Old Salary 0 00 New 37 257 52 Old Salary 0 00 New 42 019 72 Old Salary 0 00 New 40 057 12 Old Salary 0 00 New 50 002 26 Old Salary 0 00 New a2 57625 Old Salary 63 964 60 New 71 834 50 Old Salary 38 522 36 82 244 72 Old Salary 52 378 47 21 351 54 Old Salary 53 382 18 25 921 24 Old Salary 27 314 81 28 215 81 Old Salary 28 218 81 31 95BE 91 Old Salary 88 244 72 Mew ga 224 72 Old Salary 82 867 Mew 702 91 Old Salary 26 702 91 Mew 55 702 91 Old Salary 26 378 61 Mew 55 37391 Old Salary 26 941 24 Mew 26 94 124 Old Salary 66 575 40 Mew 69 075 40 Old Salary 69 075 40 New 63 075 20 Old Salary 54 627 05 New 0 00 sak sak sa sa sa sa sa sak 584 sa sa 5 sa sa 60261 yuaun apog ai 195 pasodoig WIN 80 302213975 LFF FOL 00 DOO FL OO LS EFI amp E 0 081 11 14816 09 FRE LZ 80 BRE FZ 00 Scc EF CE VEL MG SH 83155618 FE 86 39 B 06 818 26 FI 686 19 8776 HH 087541 69 i8 95 16 836 FE 8 SO 1651 8 DEZ LE GFE 26 FE 50 183
41. 593 469 T Division 70 Overtime 23 000 17043 17013 17013 01 170132 01 2 861 Support ACCOUNT MAIN SILT SELECT ENU EXI T OTHER S W SUBCODE BUDGET DETAILS 1 Click on a blue Proposed Budget amount to open an edit box fmwr amp Ohr 0 Total Salaries 4 090 61 Wages Subcode Category Description 08 Actuals Budget Budget Budget Change Change ere 176068 oo 5 Itemized S W 1014 068000 113682 2073 Non Ex Contine 1 58000000 8800 00000000 2075 Student Othe 012620 14978 1497425 4 10 2705 Optional Retiement 25 83 89344 0 2710 Heahiswace 2164 2164 o 2711 Re eeHeathinsuance 440 ___ 48058 00100000 6 Itemized S W Total 0 1 874 320 1 874 320 1 874 320 0 00 Non Itemized S W Total 18 564 42 603 42 603 42 603 0 00 Labor amp Assistants Total 1 333 952 1 557 225 1 557 225 1 557 225 0 00 Fringe Benefits Total 510 961 593 469 593 469 593 469 0 00 Overtime Total 20 027 23 000 23 000 23 000 0 00 Turnover amp Other Total 0 0 0 0 N A Grand Total 1 883 504 4 090 617 4 090 617 4 090 617 0 00 eoocoooc ACCOUNT BACK SELECT 47 SETTING BUDGETS FOR OTHER SALARIES amp WAGES REVENUE amp OPERATING OTHER SALARY amp WAGES BUDGET ADJUSTMENTS 2 Enter a New Proposed Budget or ma
42. ACCOUNT MAIN SELECT SUMMAR Y MENU EXIT 4 Review the updated Proposed Budget and Total Proposed Salary figures 5 After confirming that salary is allocated appropriately click Set Salary By Employee to add any neces sary salary increases that should pro rate according to the new distribution Total Sub BPM Original Revised Proposed Current Proposed Salary Positio Name Title FTE Budget Budget nuege set 112013 038 2285 vel te ee ee Grand Total 0 75 0 91 92 002 92 002 112 576 112 875 67 112 875 67 Page 1 EN EIS ACCOUNT E B SELECT SUM ORY 22 SET SALARY amp POSITION BUDGET SET SALARY BY EMPLOYEE MULTIPLE FUNDING SOURCES REALLOCATE AND SET WITH BUDGETABLE ACCOUNTS SALARY SETTING BY EMPLOYEE SCREEN 1 Enter any appropriate salary increases and click Set Salary The salary changes will be distributed pro rata based on the adjusted current base salary allocation established on the Reallocate Salary Details screen If all accounts are budgetable in BPM the budget will also be distributed pro rata based on the proposed budget allocation when the Make New Budget Amount box 16 checked If non budgetable accounts are included in the allocation the Make New Budget Amount box will not be accessible See next example 2 Click Back to review salary and budget allocations
43. ACCT 112913 Position 191941 John F Herbert Next Position 192307 Gail B Render v Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Vanance 1960 ae 2 22 Jan Adjustments to Current Base Salary FY 2010 Increases Amount Percent Amount Increase to Minimum of Salary Range COLA Reallocation of Current Base Merit Reclass after freeze and before 7 1 Retention Equity amp Other 71 984 60 Reallocation of Proposed Base Salary Total Salary Increases subject to 15 Make New Budget Amount Comments reclass to Asst Director Increments Above Base View Edit New Budget Amount j ACCOUNT ACCOLNT MAIN SELECT SUMMARY MENU E X IT SET SALARY amp POSITION BUDGET SET BY ACCOUNT SINGLE FUNDED FACULTY ACCOUNT BUDGET SUMMARY SCREEN 1 Click on Faculty to navigate to the Position Employee Details screen POSITION EMPLOYEE DETAILS SCREEN 1 Click on the Position or UID number of an employee and then click on Set Salary SALARY SETTING BY ACCOUNT SCREEN 1 Enter Adjustments to Current Base Salary and related explanation 1f applicable 2 Enter Retention Equity amp Other or Faculty Promotion if applicable The Total Proposed Sala ry Increases Subject to Cap fields will turn red to indicate that a salary requ
44. SCREEN 1 From the Account Budget Summary screen click on Operating Expense or Revenue to access the Operating Subcode Budget Details screen Account Budget Summary 390601 ACCT 390601 BPM PHR BPM PHR Budget Budget FE iem Faculty Contractual 0 Non Ktemized SAN ine ccc ___ T Division 70 Overtime 23 000 17013 17013 1d 17013 01 DEPT 17013 04 Total Salaries 4 090 611 Wages Self Support ACCOUNT SELECT i MENU OPERATING SUBCODE BUDGET DETAILS SCREEN 2 To adjust a subcode budget click the Proposed Budget field to open an edit box Enter changes click Save or click Cancel to leave the field unchanged 3 To add an operating budget expense subcode not already listed click Add Line Account 390601 ACC T 390601 Sub Original Revised Proposed code Description FY10 Actuals Budget Budget Budget Percent Change 5210 O 155 239 20021000 22 oe ese 3314 j 7 47 Budget New Proposed Budget 125 000 Increase By Increase F Dollars a ee en 3
45. Tuesday Tuesday FY 2013 WORKING BUDGET SCHEDULE April 9 April 17 19 April 17 April 19 April 19 April 20 April 26 May 2 May 11 May 18 May 24 June 5 June 15 June 18 June 19 July 10 3 00 p m 5 00 p m 9 00 a m 9 00 a m 5 00 p m 5 00 p m 5 00 p m 5 00 p m 8 00 a m 1 1 00 p m State of Maryland Legislative Session closes BPM System Training Last day to request new accounts or account modifications in order to be processed for the freeze data for BPM WB University Administration finalizes working budget allocations Last day to process ELF Budget Adjustments prior to freeze of BPM data for working budget Last day for approved updates to PHR prior to freeze of data for BPM working budget Future dated appointment changes effective on or before June 30 for 12 month employees and effective on or before Pay Period 04 beginning August 12 for academic year faculty will be included in the FY 13 working budget system BFA distributes working budget instructions to divisions and colleges for salary setting and budget allocations BPM open to divisions and colleges BPM system opened to departmental users BPM system closed to departmental users BPM system closed to divisions and colleges Tracking control sheets due to BFA BFA releases salary funding data for payroll conversion Files submitted from BPM to PHR for payroll conversion BFA loads working bu
46. after the salary increase has been set Position 195837 Ralph K Burrows Next Position 198993 Richard J Cheng Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Vanance Adjustments to Current Base Salary FY 2010 Increases Amount Percent Amount Return From Sabbatical or Leave Other Adjustments explain below 15 000 00 Retention Equity amp Other 000 Reallocation of Proposed Base Salary Explanation of Other Adjustments to Current Base Total Salary Increases subject to 15 CAP Other Comments Faculty Promotion 127 875 67 for Payroll Conversion once Salary has been set Make New Budget Amount 000 Increments Above Base View 127 875 67 12787567 Make New Budget Amount ACCOUNT ACCOUNT MAIN HACK SELECT SUMMARY MENU j SPLIT EMPLOYEE DETAILS SCREEN 1 Click on Reallocate Salary to see further detail of the pro rata distribution of the increase and Proposed Base Salary Total Position Title code Budget Budget Budget Salary Salary set Grand Total 0 75 0 91 92 002 92 002 127 876 112 875 67 127 875 67 _Reallocate Budget ACCOUNT ACCOLNT MAIN SELECT 217777 MENU 23 SET SALARY amp POSITION BUDGET SET SALARY BY EMPLOYEE MULTIPLE FUNDING SOURCES REALLOCATE AND SET WITH BUDGETABLE ACCOUNTS REALLOCATE SALARY DETA
47. amp Wage Naon Itemized Salary amp Wage Other Salary amp Wage Sub Total Salary amp Wage Operating Expenses Total Expenditures Revenue DeptSubDept 19209 01 Total Itemized Salary amp Wage Non ltemized Salary amp Wage Other Salary amp Wage Sub Total Salary amp Wage Operating Expenses Total Expenditures Revenue DeptsubDept 19209 02 Total Itemized Salary amp Wage Non ltemized Salary amp Wage Other Salary amp Wage Sub Total Salary amp Wage Operating Expenses Total Expenditures Revenue Dept 19209 Total Print Detail of ACCOUNT SELECT 4 960 722 d c d A r iF 4 iF 5 141 J a i 362 953 140 734 5 182 941 982 926 6 165 867 0 6 165 867 i 136 162 0 369 991 506 153 388 736 894 889 894 889 0 5 096 884 362 953 229 257 5 689 094 1 371 662 7 060 756 894 889 6 165 867 MAIN MENU 67 5 163 931 80 000 140 734 5 103 197 982 926 6 086 123 0 6 086 123 168 131 0 369 991 538 122 388 736 926 858 894 889 31 969 5 332 062 80 000 229 257 5 641 319 1 371 662 7 012 981 894 889 6 118 092 49 36 49 36 49 36 2 00 2 00 2 00 51 36 51 36 51 36 203 209 282 953 0 79 744 0 79 744 0 79 744 31 969 0 31 969 0 31 569 235 178 282 953 0 47 775 0 47 775 0 47 775 4 10 77 36
48. in total is greater Identify positions over budgeted than 1 00 Budget to Salary Comparison Reports Salary Variance Compares summarized proposed budget to proposed Verify proposed salaries to be loaded Summary salary and BPM FTE to PHR FTE Provides drill for payroll conversion have been ade down to the Salary Variance Summary Details as quately budgeted well as the Salary Variance by Position report at the next lower organizational level Salary Variance Provides a break out of the comparison of summa Research salary to budget comparison Summary Details rized proposed budget to proposed salary and BPM variances FTE to PHR FTE by the next organizational level down for the one selected in the Main Category Provides further drill down to the next organizational level or to the Salary Variance by Position report 60 salary Variance by Position REPORT DESCRIPTIONS Report Title Example Potential Use Compares position level proposed budget to proposed salary and BPM FTE to PHR FTE summarized at the next organizational level down for the one selected in the Main Category Research salary to budget comparison vari ances Audit Trail Report Details changes made to the work ing budget Research adjustments made to the working budget Proposed Salary Reports Salary Certification Summary All Employees Itemized Faculty Exempt Non exempt By Account Salary Summary by
49. not accessi ble for split employees with salary increments The Make New Budget Amount box next to Proposed Base Salary may be checked to make the budget equal to the proposed base salary Click Set Salary Position 195832 Brian Smith Next Position 193840 Abigail M Reddy Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Vanance 115 237 153 647 02 153 647 02 7 500 00 153 647 02 115 237 38 410 02 Adjustments to Current Base Salary FY 2010 Increases Amount Amount Reallocation of Current Base 000 Return From Sabbatical or Leave 00 Other Adjustments explain below i 0 Retention Equity amp Other 153 647 02 Reallocation of Proposed Base Salary Explanation of Other Adjustments to Current Total Salary Increases subject to 15 CAP Other Comments 7 500 00 Faculty Promotion 161 147 02 New Budget Amount 5 000 00 Increments Above Base View 166 147 02 Make New Budget Amount Salary Increments Above Base Old Amount New Amount Admin Increment 5 000 00 5 000 00 Acting Increment B Total Salary Increments 5 000 00 5 000 00 j ACCOUNT j ACCOUNT Audit Trail BACK SELECT SUMMARY MENU 29 SET SALARY amp POSITION BUDGET SET SALARY EMPLOYEE MULTIPLE FUNDING SOURCES SET WITH INCREMENTS ABOVE BASE SPLI
50. on an account number to select it and then Set Salary by Account or to distribute the base salary increases pro rata automatically between the accounts first click on Set Salary by Employee After setting salary return to Set Salary by Account to adjust the account on which the increment is budgeted Sub Original Revised Proposed Current Salary Position Title code suger _ _ _ Salary Salary set Smh en 00303 102 134 55 eeu ar 04 55 eral Tosrsd Grand Total 0 75 1 00 115 231 115 231 231 158 647 02 158 647 02 kakal ACCOUNT OUNT MAIN j BACK SELECT SL mm MENU 28 SET SALARY amp POSITION BUDGET SET SALARY EMPLOYEE MULTIPLE FUNDING SOURCES SET WITH INCREMENTS ABOVE BASE SALARY SETTING BY EMPLOYEE SCREEN 1 2 3 4 Enter any applicable salary increases Changes to base salary will be distributed to each account pro rata based on its respective share of the adjusted current base salary Increments above base may be viewed at the employee level but must be set at the account level Click on View to open the Salary Increments Above Base edit box The New Amount field is blocked from edit A mouse over tool tip will remind users that Increments must be set at the account level Click Close The New Budget Amount box next to Proposed Salary is unchecked and
51. salary budgets New employees may be added and deleted and projected salaries can be changed on the worksheets Worksheet func tionality 18 the same for each pooled detail screen and is described below using the Graduate Assistant work sheet as the example ACCOUNT BUDGET SUMMARY SCREEN 1 Access the worksheet for Lecturers Faculty Contractual Contingent II or Graduate Assistants from the Account Budget Summary screen by clicking on the respective brown field name GRADUATE ASSISTANT DETAIL SCREEN 1 Note that the Proposed Budget amount matches the budget figure on the Account Budget Summary screen but that Projected Salary may reflect a different figure 2 To add new line click Add Line Account 112913 ACCT 112913 sub PHR Current Projected Salary code Name Title FTE salary 102 02 92068359 2150000 1020 190714858 29 000 00 Grand Total 1 00 90 500 00 50 500 00 Page 1 2007 Actuals Original Budget Revised Budget Proposed Budget Projected Salary Variance 741 217 436 844 362 953 362 353 50 500 00 312 453 00 SSS ACCOUNT MAIN exit 3 Enter the Name PHR FTE and Projected Salary for the employee and click Save Account 112913 ACC T 112913 Sub Current Projected Salary code Title Salary 1020 192068359 Res Grad Asst 21 500 00 21 500 00 1020 190714838 Sampras 0000 29 000 00 29 000 00 Grand Total 1
52. 0 0 959 EOL 2155 5 15 0070 ooo 0070 Fr LGE LG naa 0070 0070 ooo 000 000 15 0070 15 0071 ayay Ci Pr 6 011027 cl 88 ora 000 007000 1 0070 ooo 000 oou CP vb 11 at cco sE SETI BE 820 HEH LE OL LER 0070 LE G L LEL ora 0070 noo 0070 0070 oro ooo LE OAL LEL 0070 802 LEL OO FG 250 551 0070 280 551 ora 0070 Facog 951 Doa 0070 0070 000 0070 209 451 0070 POTS 551 29279818 0070 Eo 18818 oroa 0070 13818 naa 0070 0070 oro 0070 0070 EO 13818 0070 Eg 79818 USILE H 883 FL GLO 0070 FLGL8 8t 0075 0070 FL GELS 8t 0070 0070 0070 oro 000 00 8 0070 FL 818 BE sepad S34 9O BEDE 0070 Bo 282 De ora 0070 De naa 0070 0070 oro oou ga BE De 0070 BF BEDE OU L FEOL 0070 aro 0070 12126 0070 0070 0070 ooo 000 000 0070 Of Fle ce aeluexzorzq sei TOOL SOL 0070 Zr Eor GOL 0070 0070 cr EBL 501 noo 0070 0070 oro ooo cP ESL GOL 0070 GOL 001 00 591 0070 Fe OG 591 ora 0070 0070 0070 027 ooo 00 oou Pe OLS ESL 0070 FE OLS ESL assnaj oage 0070 OO FZc 521 0070 Fc OO rte Gel nao 0070
53. 0 75 0 91 92 002 92 002 92 002 112 875 67 TI 67 1 ACCOUNT ACCOUNT MAIN Eh ES E SELECT SUMMARY MENU 21 SET SALARY amp POSITION BUDGET SET SALARY BY EMPLOYEE MULTIPLE FUNDING SOURCES REALLOCATE AND SET WITH BUDGETABLE ACCOUNTS REALLOCATE SALARY DETAILS SCREEN 1 Click Add a Line Item if a new FRS Account is needed for salary reallocation 2 Select an appropriate Internal ID from the drop down list enter the Account number and reallocate Adjusted Current Base Salary dollars or percentages to reflect the new fiscal year distribution Note that COLA when applicable will recalculate according to the reallocated current base salary figures To reallocate salary without causing COLA to recalculate change Proposed Base Salary percent or dollars rather than Adjusted Current Base salary 3 Review the bottom row for variances and click Save to return to the Split Employee Details screen to review the new salary and budget allocations Percent Adj Current Proposed poking Retention ae amp Faculty Reallocation of Proposed Make Internal Account Base Salary Base Salary Salary Budget Bug oo 50 gt LOS 009 5 Variance must equal 0 _ ACCOUNT
54. 0 BIOL apral waw wa Se 000 EE 0070 000 000 000 0070 000 000 000 wo PSO MEE 00 2301 0090 0070 007955 Zr 0070 0070 007956 cr 0070 000 0070 000 000 000 007955 00 0 00965 OOF 60261 wawr 9140 21559 FRESE RS 000 TF ESE 0070 000 FRESE ES 0070 0070 000 000 000 FR SEES 0070 TF HE MS OOF EOL 8066 wawr wd piodaeg 59 007006 2 ai 68 0070 irre 68 0070 00100 0 QUO 000 000 000 11 92029 BE 800 60261 wawr 9140 SEJOU2IN 0070 0070 0070 0070 000 000 0070 000 LL LEFEL LEO BOTH waw wa 02890411 0070 0070 000 01259641 0070 0070 000 0070 111 000 OL SRE 2101 BOTH waw Sa 000 REL 0070 0070 0070 0070 wo 000 000 0070 LEL 0070 101 Jesus 0070 LE Poe 9 0070 0070 5 000 000 0070 796 8 0070 1 800210 sugngdjojoousms uesm 0070 0070 0070 AL Ga 091 000 0070 000 000 0070 fl Gel el on 780 60281 X48 15269 55 000 69661 000 000 269561 0070 0070 0070 000 000 000 VS 69 551 wo 551 00 201 810518 000 9 25
55. 00 50 500 00 50 500 00 Page 1 18000 00 39 save Cancel 2007 Actuals Original Budget Revised Budget Proposed Budget Projected Salary Variance ACCOUNT BACK oon 44 SETTING BUDGETS FOR POOLED POSITIONS LECTURERS FACULTY CONTRACTUAL CONTINGENT II AND GRADUATE ASSISTANTS 4 Confirm that the employee has been added 5 To update the or Projected Salary for an employee click on the blue Projected Salary amount to open an edit box Sub Current Projected Salary code Salary 100 190714838 amps 05 2900000 25 000 00 1020 192068359 _ 050 102 999900522 gt mim 08 21 500 00 18 000 00 5 Grand Total 1 50 50 500 00 68 500 00 2007 5 Original Budget Revised Budget Proposed Budget Projected Salary Variance 362 953 Save Cancel Print Search esca m 6 Enter a new Projected Salary or change by percentage or dollars and click Save 7 To delete line click on the UID to highlight the row and then click Delete Line An em ployee line with Current Salary cannot be deleted but that employee s Projected Salary can be reduced to zero D Current ojected Salary Salary 90714838 ResGradAsstl 29 000 00 New PHR FTE Projected Salary 212500700 New Projected 192068359 Salary 25 000 00 Moora Res Grad Asst Il eee Percent 16 28 Increase By
56. 0000019 LL FRR RL EL Pore BE B16 DE 0070 0070 1070 000 wo org at ero D dU D ET BLE D 05020 yg 15202 99 mr Le 62 88 fe SEU T3 38 29 0070 0070 10 mo 00 org Po 29978 qu D 199 29 Dau GIEL waw 90 19 110002 007905 4 god EO LPS ESL on 00 0 0070 Da 0 uea sel Ef CSE 201 262155 10715156 1170 oo 11151455 arg og no 8 000 0070 14015156 Ly esos OL 11911 FIED zz E PRED 55 60 F 537506 CZ 0070 0070 10 000 wo 0070 Bs 516 1070 506 22 010210 EITEL maw Wadag G0 fro oF E 59 015 2 OLED 0070 ro 10 000 000 org qu D DL LED Zr 050 exact ALZEL Waw wadd m DL See 9 LE BIB Sp 0070 ro 10 000 00 org Le 6 qu I3 3 5 EITEL yg 0970 OF ELS EL 117000 02 oo OF ELE LLL arg 0070 00 0 000 0070 OF ELS 00 0 OF SLE 111 18101 YUEN 00700068 ac moo soz na on ano 502 0070 onu oro 000 000 0070 ac Gno enz Dao tooto soz LOL 50561 WW MME S64 O59 FR LL 01970 OF Fes LZ 1170 oo os F8E LL arg 0070 00 0 mo 000 0070 OF FBG LA 00 0008 OS ree ELOL 1911 wq 01005
57. 070 amp CtL 158996 070 007081 6 0070 0070 000 0070 187810 gz 00980 617 LP LPO 21 smoung CO Lor 000 ER 0070 000 ef ler F6 0470 000 0070 000 000 0070 8 F6 0070 ES Lop LEOL pagoy sbbng SO rel 751 000 0070 000 5092 51 070 000 0070 0070 000 0070 SU 51 000 SO raz 151 001 Hoag 200519 EO DEE 000 8 OEC 0070 000 8 0 000 000 0070 000 000 t8 DEC 000 ep 06216 SUE 000 cr ero 66 0070 000 000 000 000 000 0070 000 c6 110 Japuuap wasseyusg 92 000 FC 92 0070 000 1695 0070 2070 0070 000 0070 LPG 92 ST LFE SZ rz 25 007 6101 SU cO PS 000 201285 0070 000 40 79 agu 000 0070 0070 000 0070 801298 PS 0070 40129 PS 550 EJeueg S5 9 PS 000 LOOP 000 000 000 000 0070 000 000 0070 LS GET PS 000 LEEF 0071 5101 asiuac 1958209 000 37682 09 0070 000 87680 09 000 0070 0070 000 0070 147682 09 0070 19585 09 620 2001 equip 00986011 000 007986 011 0070 000 0095604 070 000 0070 000 0070 0079 6 011 000 007986 011 001 210 aunsuy LODV 60261 6026 66 UOISIAI 26 UOSAN AS pe v ds 0 1 2135 AIRES
58. 08 2 0070 oro omo ooo DU FEL CZ 0070 cel 111 Busy SGA JE LEE 05 0070 AR LEE 99 arg 0070 IB LEE OS noo 0070 0070 000 oou 28162 0070 AR OS FOL usag OdLUET S34 48818121 0070 181318 121 0070 nao 000051 0070 oro gum cl 0070 80 ES Ler Po 0070 ES LBF FB arg 0070 ES Lor FB 0070 0070 0070 000 0070 EB LBF F6 0070 ES LB Po peqoy Sng GO REL GL 0070 GO FB ESL 0070 0070 GO PEL ASL naa 0070 0070 ooo 000 000 GO ree L 0070 GO re GL 0071 BOOSIE S34 ES OED LE 0070 ES ora 0070 EP Doo 0070 0070 000 0070 EB OEE 0070 Es Der FOL SUJET 528A 0070 cr Sri ora 0070 cr Shi EB naa 0070 0070 ooo 0070 00 0 cr Bre 0070 cr ore EB LLOL 1ussseEWusg 288 ES 0070 ora 0070 Doo 0070 0070 oro 000 0070 0070 BF TREES apausar 6071886 0070 607218786 ora 0070 607218786 naa 0070 0070 oro 000 oou 48218868 0070 9921888 883 LOGER PG 0070 La Oe FS ora 0070 LS Ger 0070 0070 0070 oro 000 oou 0070 Lo LUL asiuar ary 0200517 0070 oo Zor GLE ora 0070 08280812 naa 0070 0070 oro om0 oou 0072925 0070 SLE 880 0070 OO ag
59. 080 Fringe Benefits 1000 27 21xx Turnover amp Other 29 Sub Total Other 5 amp W Total Salaries amp Wages Operating Expenses 3xxx and above Total Expenditures 1xxx and above Revenue TOTAL 3 657 639 1 307 306 367 117 5 332 062 0 0 0 80 000 229 257 0 0 0 229 251 5 641 319 1 371 662 7 012 981 894 889 6 118 092 25 16 28 42 18 70 20 35 6 90 9 00 51 36 ACCOUNT MAIN REPORT SELECT MENU MENU 63 REPORT DESCRIPTIONS BUDGET SUMMARY DETAILS 1 Click on the hyper linked blue letters and numbers to drill down to further details First Drill down From Department Sub Department to Accounts Budget Summary Details Element All Supp Ind Default Non Dept Itemized Itemized Other Total Total SubDept Mu SubDept Name EZ amp W amp W a amp W Revenue s Sub THE 19209 01 4938 36 86 163 931 mum 000 10 734 5 103 197 926 6 086 6 086 123 Department Total 51 36 60 96 5 332 062 80 000 229 257 5 641 319 1 371 662 1 012 981 894 889 6 118 092 Print Budget Summary Detail OUNT MAIN REPOR cc mew Second Drill down From Account Budget Summary to Itemized S amp W Summary Budg
60. 1 196728 191170886 Prr 1012 195885 91365438 er 075 1 ven 152863 252074 mecs 1012 196706 94399161 rer 038 0 5 50 6008 2080500 Yes 1012 199083 196532672 Underaod Por 038 osf 5508 saoo 63 009 522094 522094 Yes 1012 196720 191640136 028 1 101 807 135 74256 187425 Yes 1012 196810 194656707 per 038 ____60613 6061 493614 493614 Yes 1012 196680 939362755 045 oso 124750 18300 183000 Yes 1012 195723 1971269795 078 400 ssa 89537 19938284 11938284 Yes 1012 195689 190700459fSprange 078 38 8 9285 95x04 963044 Yes 1012 199247 196580512 038 04 465 468 46572 624704 642704 Yes 1012 196832 1957171005 038 05 56 568 5769 87 667 sa Yes Variance 585 609 59 Grand Total 24 76 28 19 3 464 197 3 464 197 3 464 633 4 012 466 23 4 050 242 59 Itemized Fac 1011 6 00 6 00 558 849 558 849 558 849 558 848 80 558 848 80 Itemized Fac 1012 18 76 21 46 2 905 348 2 905 348 2 905 784 3 403 615 67 3 441 392 03 1 Itemized Fac 1015 0 00 0 00 0 0 0 0 00 0 00 Itemized 1016 0 00 0 73 0 0 0 50 001 76 50 001 76 Split Position Split Salary IS ACCOUNT MAIN 1 BACK SELECT MENU SPLIT EMPLOYEE DETAILS SCREEN 1 Increments must be set at the account level Click
61. 1 472 125 980 1 672 9 626 477 827 Proposed Budget 112 740 15 000 271 614 48 E 124 392 4 039 6 1 9 626 593 469 23 337 12 000 70 142 48 058 1 588 2 367 6 200 1 800 0 115 642 1 2 Page 3 Set Estimated Total as Proposed Budget Audit Trail Print Search ARI ACCOUNT MAIN BACK ECT MENU EXIT 50 SETTING BUDGETS FOR OTHER SALARIES amp WAGES REVENUE amp OPERATING FRINGE BENEFITS CALCULATOR 4 Certain benefits are charged at a pooled level rather than by employee For example Workers Com pensation 1 charged in a lump sum and is not broken out by person To budget a pooled fringe benefit subcode click on the blue Other Benefits field to open an edit box Enter an amount in the New Other Benefits field or change by percentage or dollars and click Save Ret Plan Name Other Benefits 198951419 AlexSmith 435000 2705 OO 199266476 imbey MENS 570224 2705 o D _ 199295895 Katyn Chan 530000 2760 Employees Pension o 7 _ 199851596 5 50 000 00 2705 999999999 vacan Posion 180528 s20 0 S SSS 999999999 vacan Postion 180528 436400 0 2 9090880 mmo fg 999999999 VacntPeston 196900 _ 488200 2720 Employees J 0 _ 999009009 iex Other Benefits 9 New Other Benefits Increase 2112 Percent Increase By Dollars Estim
62. 134 477 134 0 00 0033 NM Tri Cosi Containment 45 880 45 880 D 0 00 Operating Expenses Total 1 371 662 1 371 662 0 00 0118 Special Grad Turton 804 889 Phy 0 00 Revenue Total 894 839 894 843 0 0 00 Grand Total 31 36 6 165 857 6 118 092 47 715 0 77 2 of 2 69 REPORT DESCRIPTIONS ITEMIZED POSITION DETAILS Report printed by Trainer on Monday April 06 2009 at 11 11 28 Report Selection By Department 19209 Department 19209 Sub jenen Proposed Increase Percent code Position Budget Decrease Change Account 112913 ACCT 112313 1011 195701 CharlesBLee 9123509 Assoc Prof 1 00 T7 UTB 0 0 00 1011 195715 Victor D Malony 8148510 Prof 1 00 115 220 115 220 0 0 00 1011 195728 Zhao 8148510 Prof 1 00 85 809 85 808 0 0 00 1011 440542 Vacant Vacant 9217502 Asst Prof 1 00 0 80 000 80 000 1012 105683 Gregory Briscoe 8148510 Prof 0 70 112 448 110 440 0 0 00 Acct 112953 0 35 Budget 100 174 1012 185088 Samir C Williamson 8148510 Prof 183 061 183 961 Acct 285143 FTE 0 00 Budget D Acci 528813 FTE 0 00 Budget 0 Acci 528704 0 00 Budget D 1012 195693 Nancy O Hara 2148510 Prof 131 200 131 290 1012 105806 Steven Kappeler 9123801 Assoc Prof amp Dir 87 278 87 278 Acet 203802 0 00 Budget D Acci 112053 FTE 0 37 Budget 42 031 1012 105708 Edward Weinekandt 01248510 Prof 1012 185710 Mic
63. 2070 0070 000 000 09577 0070 09522 020 LOL 000 80198901 000 000 Fl 000 000 000 000 000 00 0 Ler 000 gU 080 201 9 00000812 007000 5 00 000 502 000 000 07000 502 000 000 0070 000 000 00 0 007000 502 000 00 000 502 2101 wage OD LS Cr 000 OO LS EFI 0070 000 070 000 0070 0070 000 0070 001149 0070 OO Lo 050 aang Sue 6 2 0001 000 BE 210 051 0070 000 6 0021 0070 0070 000 000 68210 08 0070 52210 051 SFO 2101 sapar 334 62016 000 0070 000 000 0070 000 000 00 0 BO Che LL 000 821614 LOL apeua puer 1898 SP 000 117898 SF 000 000 118986 000 0070 0070 000 000 1898 SF 000 1898 SP 050 210 ajpuv SJEES 838A 844246 000 29162146 0070 000 070 000 0070 0070 000 0070 29140416 0070 29150156 euy OO FSG LL 000 087986 11 0070 000 09496 040 000 0070 0070 000 0070 087886 12 0070008 0905 59 007 6101 90006 000 807886 0070 000 8099652 000 000 0070 0000 000 00 0 807886 000 807886 9101 engu S34 00955 000 0079552 0070 000 009552 0070 0070 0070 000 000 007955 cr 000 0079552 6101 2155 000 PRISE LS 0070 QUO 15615 070 000 0070 0070 000 0070 00 0 FRISE LS JEYAN
64. 25 135730 448542 135680 135684 155684 155686 135685 155654 195692 195693 135684 135 195700 195705 195710 135711 135714 195717 135718 135720 195722 185723 185727 195735 195735 135205 195810 185815 195829 195832 195833 135237 198593 135075 199083 188247 181825 181841 132207 133182 155681 135712 135724 185734 135737 135732 135742 185743 1948312033 125085911 155075255 153562925 15117255 191389905 99999599995 1893836275 121433042 190722083 121365435 193700423 122356415 191315565 151004065 198221425 192832597 193728473 122385121 194527325 182501421 15475 242 1245679535 182552423 121620125 157126873 1947561630 154283353 1916630729 134656707 184874315 197695505 125717100 194551323 155522328 1835011220 195532320 1955312672 1565850512 124352622 15580252 195527712 129616551 183315671 182272473 193586255 120865529 125309420 Charles Les Robern W Buggys Vicinr 2 Drkzkanier Hany Jennifer Berkassem Vacant Wacant Starkey Gregory Sros Andre mamcs Samir C Williamson Dunya Gary L Osada Nancy Pete D Phelps Steven A Kappeler Nancy M Edward VWelnekarcdi Micheal Grasham 43 Kapoor NMkheoas Hak D Gen Andes Lopez Edward Tsou Terry Morton Arkur Srivastava Lalzesux Bruce Kane Kristi
65. 293922 0 00 0 0 0 0 41 921 Department Total 51 36 5 332 062 80 000 229 257 5 641 319 1 371 662 Department 19217 Department 19217 112853 112953 31 38 3 125 022 78 413 431 665 2 771 770 731 519 112955 ACCT 112955 0 00 0 0 0 0 283134 ACCT 293134 0 00 0 0 0 23 417 293869 293869 0 00 0 0 0 0 0 Department Total 31 38 3 125 077 78 413 431 665 754 936 Division Total 82 74 8 457 084 158 413 2112 408 8 413 089 2 125 598 Grand Total 82 74 8 457 084 158 413 A02 408 8 413 088 2 126 598 1 of 1 Supp Ind Default 65 Total Expenses 0 5 391 969 926 858 24 529 477 134 31 786 42 324 41 921 7 012 981 3 503 289 0 23 417 0 3 526 706 10 539 687 10 539 657 Tota Revenue amp 884 88 8 O O O 894 588 8 6 894 889 894 889 0 5 391 969 31 369 0 26 463 D 0 0 50 000 0 D 24 529 477 134 31 786 42 321 41 821 6 116 092 3 503 288 0 23 417 0 3 526 706 9 544 798 3 544 788 REPORT DESCRIPTIONS WORKING BUDGET CHANGES SUMMARY Working Budget Changes Summary Revised Proposed Increase Percent Budget Budget FTE Decrease Change Itemized 5 amp W Itemized Faculty 1011 1012 1015 1016 Exempt 1013 Non Exempt 1014 Sub Total Itemized 5 amp VV Hon Itemized 5 amp W Lecturers 1018 Faculty Contractua
66. 46 eB Aula 70 Division 70 23 000 17013 17013 170134 170132 01 Salaries 4 090 64 Wages 28elf Support ACCOUNT MAN SELECT MENU FRINGE BENEFITS SUBCODE S W BUDGET DETAILS SCREEN 1 To review and update fringe benefits at the employee level click on Fringe Benefits Calculator access employee level fringe benefit detail Sub Original Revised Proposed Percent Subcode Category code Description FY08 Actuals Budget Budget Budget Change Change uos 1014 11388 000 Nonitemized SW 090 Contractual Employees 8 425 4 o 1000 fave Pee 15 000 09 000 00 70 Fringe Benefits 2710 Health Insurance 202 730 271 614 271 614 271 61 2711 Health Insurance 44 006 48 058 48 058 48 0 Itemized S W 0 1 874 320 1 874 320 874 0 00 Non Itemized S W Total 18 564 42 603 42 603 0 00 Labor amp Assistants Total 1 333 952 1 557 225 1 557 225 359 12 70 Fringe Benefits Total 510 961 593 469 593 469 0 00 Overtime Total 20 027 23 000 23 000 0 00 Turnover amp Other 0 0 0 N A Grand Total 1 883 504 4 090 617 4 090 617 892 4 84 ACCOUNT SELECT 49 SETTING BUDGETS FOR OTHER SALARIES amp WAGES REVENUE amp OPERATING FRINGE BENEFITS CALCULATOR FRINGE BENEFITS CALCULATOR SCREEN 1 2 3 Click on employee s
67. 5 5 40 864 470 054 79 40551128 Ves Variance 74 860 61 Grand Total 6 90 9 00 291 260 291 260 292 256 366 120 24 367 116 61 Split Position Split Salary ACCOUNT MAIN SELECT MENU Total Sub Original Revised Proposed Current Proposed Salary code Peas Title Budget Budget Salary Salary set 2724 57208 Yes ferar ve 104 190808 196318146 Account 100 sosse 3094 30388 305766 30766 Yes a i lt 8 104 196705 196065286 Prog Mgmt Speci 0 90 100 3352 3355 37258 37575 92754 Yes wes 104 196745 1934326708 T Suppon Assoc 100 19 sooo 5004 50402 500022 80224 Yes ma 19131 199264457 EngTech 100 1 44020 _ 104 195744 191266030 vaswari Prog Mgmt Speci 100 1 00 38858 9 4085 39 054 76 4085112 Yes 0 39 Grand Total 6 90 9 00 291 260 291 260 367 117 366 120 24 367 116 61 Split Position Split Salary ACCOUNT MAIN SELECT MENU 14 SET SALARY amp POSITION BUDGET SET BY ACCOUNT SINGLE FUNDED EXEMPT ACCOUNT BUDGET SUMMARY SCREEN 1 Click on Exempt to navigate to the Position Employee Details screen POSITION EMPLOYEE DETAILS SCREEN 1 Click on the Position or UID number of an employee and then click Set Salary SALAR
68. 5 FZ 007356 Zr 11 OL SFE LH Harz 9 206 18 FREI BE 99 LEE OC ThE 66 FETE 19 111 04751099 IE EZ 95 167812 BE ES La LGL ES EZ ZF are FE r6 92 607129 LE SEF 197682 09 007386 011 Heeg aseg paysnipy Uo DUO Uo oO Uo 070 Uo 00000 8 Uo 070 Uo SE FEO 86 Uo 00 0 Uo 070 Uo 070 Uo Pro UO Q0 860 61 070 Uo Pri Uo Gt FB SZ Uo 070 0070 070 g sjustuisn py ZTF F L 00700072502 007119 EFL BE EID 021 62616111 117898 eg cz 097786769 886 FZ 007965 ZF PF ECE SE 229 BE OL EFE LEE Lk BEL SP 3 166 18 99186 0 681226 Fo 626 19 851598 LE FETSE Le PLE EF corel eR OT cr 886 6 50189 IG Ser FC I3 687 08 007986 011 aseg juam 08 0 DU 050 0 00 050 oO DU PrE 00 fe 0 0 PIL 00 0570 W oO oO 550 ec 0 DU 313 FEOL 9101 FEOL
69. 52005 Business Manager 1 00 51 080 51 090 D 0 00 9430507 Coordinator 6 30 381 614 342 873 18 841 5 24 9757003 Systems Analyst 2 00 27 200 127 200 0 0 00 Exempt 1013 16 70 1 205 265 1 186 324 18 941 1 57 D8AC300 Account Clerk 111 1 00 30 388 30 388 0 0 00 094 4200 Admin Asst 0 00 0 32 516 32 518 DBACCDO Accounting Assoc 0 00 0 38 018 38 818 N A 10PM100 Prog Mgmt Spec 2 80 110 618 115 340 4 722 4 27 145000 IT Support Assoc 1 00 50 002 50 002 D 0 00 15bEN300 Eng Tech 2 00 100 252 100 252 0 0 00 Non Exempt 1014 6 90 291 260 387 117 15 857 26 04 Grand Total 49 36 4 850 722 2 163 931 203 208 4 10 1 of 1 7 REPORT DESCRIPTIONS POSITION VACANCY Position Vacancy Report printed by Trainer on Monday April 06 2009 at 11 23 17 Report Selection By Account 112913 112913 Sub BPM Revised Proposed Increase code Position Title FTE Budget Budget Decrease Change Comments Exec Level 20 SR VP Acad amp Prov SVPAAP Division 92 Division 92 Department 19209 Department 19209 Account 112913 ACCT 112313 1011 448542 217502 Asst Prof 1 00 30 580 000 20 000 WA Training Test Title Change Faculty 1011 Sub Total 1 00 50 590 000 580 000 Account Total 1 00 50 580 000 80 000 Grand Total 1 00 50 580 000 80 000 1 of 1 72 REPORT DESCRIPTIONS DETAIL BUDGET Detail Budget Report Report printed by Trainer on Monday April 06 2009 at 12 48 12 PM Report Selection
70. 6 18 000 000 29568 wo 0070 wo 000 000 000 EASE LE wo 9 I56 H8 00 HOF 8066 wawr wig 0070 0070 000 0070 0070 0070 000 000 000 000 FR GES BE 001 FOL ELEZE 8086 wawr 97140 peuoy saspe 9S5 BE DE 000 99188506 000 000 99185705 0070 0070 wo 000 000 000 29 8 0E wo 99 IBE OE 00 8066 wawr wq Uess OCC CG 000 061226 0070 0070 0070 0070 0070 000 000 000 06218 26 000 t The ZE 5086 wawr qq Aey Saey 900871 0070 OR GET Lr 0070 000 0070 0070 000 0070 Le 0070 SG dec Lr 020210 SUR GO Croco 0070 cheers cO 0070 000 0070 0070 0070 000 0070 0070 210 2181 SUR POSTEO 0070 0070 000 10 Doo 0070 000 0070 POLE LE 0070 PORE LS 050210 0020 59420 sel 28691691 000 000 000 wo 0 0 wo 000 000 0070 591 0070 591 001 5 59 0070 107889 Le 0070 0070 07898 LP 0072 omg 000 000 0070 ARS Le LV GRE Lr 120 18659 80281 usu wan JS PDS LLL 0070 ZEFCB LLL 0070 0070 LF PEG LEL 0 0 000 000 LP FEA LEE I8 PCS LLL ELU CHOL 0028 waw 17 530 000 FE OLS EI 000 000 601861 0070 0070 0070 000 000 000 FE 018 61 0070 Fe OLE ESE
71. 61 0070 CU FBJ 161 0070 000 corey cL wo 000 0070 oo 000 000 core 61 0070 GU FB 151 60861 wawr wd Hoag 3095188 59 28020 LE 0070 0070 0070 en ote 0070 000 0070 oo 000 000 EB ote 00 0 8 VEE 5 50851 waw Sa 000 ere 0070 000 ere ts 000 000 0070 oo 000 0070 ZF ETETE 0070 50861 wawr wg Japuua Go 0070 Gc LB ac 0070 0070 Ge bro 9 0070 010 000 000 Gr bra c 000 000 IOL wa 0070 FC LER ac 0070 0070 LPO 92 0070 000 000 0070 SC dr TREES OOF 80281 waw Yaaa GF CERES 0070 6288 0070 0070 GF 288 0070 0070 0070 000 000 0070 GF 288 tc 000 Gr ZEB ES 00 1 997595682 0070 SO CS 0070 000 813660 0070 0070 000 0070 Ga tot 62 000 g cac 62 510 BOTH waw GO LTE FL 0070 0070 000 0070 0070 0070 000 000 0070 GF Iz8 FL 000 ELOL 02625 60281 usus 5 90102091 0070 GU 4279 0070 00 011800 0070 omi 0070 000 000 000 504095 000 SO ita rs 980 80281 SO CLE EE ooo COTS 86 0070 000 5921886 wo 0070 0070 000 000 000 53118386 0070 So Th BG 00 EO 0070 000 0070
72. 8 000 m 000 48 000 Comments Page 1 Exempt Regular 1013 9320505 v Update Comments Comments Delete Vacant Position Vacant Position W L Link Link Employee Records Records Print Search ACCOUNT MAIN ee SELECT Lo D a m j EXIT 75 000 5 The pending position has been assigned a temporary 4 number Sub Title Original Revised Propo code Un Code Title Name Budget Budget Comments Uu 5 AssocDir 100 Grand Total 48 000 48 000 123 000 ACCOUNT MAIN SELECT MENU EXIT DELETE PENDING BUDGETED POSITION 1 Click on a pending Position number Only pending positions assigned numbers beginning with 4 or 9 may be deleted as long as the position has BPM FTE Original Budget and Revised Budget all equal to zero 2 Click Delete Vacant Position Click Delete to confirm the deletion or Cancel to leave the Va cant Budgeted Positions data unchanged 39 VACANT BUDGETED POSITION LINK EMPLOYEE RECORD TO VACANT BUDGETED POSITION ACCOUNT BUDGET SUMMARY SCREEN 1 Click Vacant Positions to access a list of vacant budgeted positions VACANT BUDGETED POSITIONS SCREEN 1 To view employee records available to link to a vacant budgeted position click on Link Employ ee Records Only employees with zero budget FTE and dollars are availa
73. 97 3 478 697 4 012 466 23 4 063 086 59 ltemized 1011 6 00 6 00 558 649 558 849 558 049 559 048 00 558 048 80 ltemized 1012 18 76 21 46 2 905 348 2 905 348 2 919 648 3 403 615 67 3 454 236 03 ltemized 1015 0 00 0 00 0 0 0 0 00 0 00 ltemized 1016 0 00 0 73 0 0 0 50 001 76 30 001 76 1 2 3 4 split Position Split Salary z COUNT MAIN TEENS SELECT MENU SPLIT EMPLOYEE DETAILS SCREEN 1 Note the current Proposed Budget and Total Proposed Salary figures brought into BPM after the PHR freeze 2 Salaries for employees split among multiple funding sources may be set Employee if the salary has no increment above base or Account If an employee s salary and budget distribution will re main the same click on Set Salary by Employee to access the employee level salary setting screen salary changes and associated budget if applicable will then be pro rated among existing accounts in the same proportion as the prior year If the salary allocation among accounts will change reallocate the base salary first by clicking on Reallocate Salary Total Sub BPM E Original Revised Proposed Current Proposed Salary Position Name Title Accounticode ET Budget Budget Budget Salary Salary set 112913 1012 041 41 46 033 033 46 033 033 46 033 033 47 314 91 41 314 41 Yes mers 837 0 purows assoc Prot Prof HIE 112953 1012 9m mm 2 m Total
74. Above Base Old Amount New Amount Admin Increment 000 2 500 00 Total Salary Increments 0 00 2 500 00 late incre ACCOUNT qug UM Audit Trail SASE SELECT SUMMARY MEN j EXIT 16 SET SALARY amp POSITION BUDGET SET BY ACCOUNT SINGLE FUNDED FACULTY 6 Review updated Proposed Base Salary and Proposed Budget figures on the summary line noting the Variance between the two figures resulting from the budgeted salary increment tion 193765 Cynthia C Harvey 4 Amount Amount Reallocation of Current Base Return From Sabbatical Leave 38 622 36 l l Merit Other Adjustments explain below 12 000 00 Retention Equity amp Other Reallocation of Proposed Base Salary Total Salary Increases subject to 15 CAP Faculty Promotion sed for Payroll Conversion once Salary has been set E Increments Above Base View Edit Explanation of Other Adjustments to Current Base 1 Other Comments ployee Terminating prior to July 1 Salary intentionally not set Set Salary Undo Reset to Current Base Audit Trail exit 17 SET SALARY amp POSITION BUDGET REALLOCATE SALARY TO MULTIPLE FUNDING SOURCES POSITION EMPLOYEE DETAILS SCREEN 1 To reallocate a single funded employee to one or more accounts select an employee on the Position Employee Details screen by clicking on a Position UID numb
75. Base Salary All Accounts Non vataty Dy Exempt Audit Trail Salary NOT Set by Account All Positions User Security Access Salary NOT Set by Employee All Positions 58 REPORT DESCRIPTIONS Proposed Budget Reports Budget Summary Budget Summary Details Budget Summary Details by Account Working Budget Changes Summary Working Budget Changes Detail Provides high level summary of proposed budget BPM FTE and PHR FTE for the organization selected in Category Allows drill down to Budget Sum mary Details which shows details at the next lower or ganizational level than the one selected in Main Cate i e departments within the division if division was selected the Category Provides a break out of summarized proposed budget BPM FTE and PHR FTE by the next organizational level down for the one selected in the Main Category For example if the organization selected Cate gory 1s Division the Budget Summary details would show information for the departments that make up that division Provides further drill down to the next lower organizational level Presents Budget FTE Salary and Operating Budgets at the account level subtotaled by Division Department and Sub Department depending on Main Category selections Summarizes revised and proposed budget including total dollar percent c
76. By Account 112913 112913 Sub BPM Revised Proposed Increase Percent code Position Title FTE Budget Budget Decrease Change Exec Level 20 SR VP Acad amp Prov 5 Division 32 Division 32 Department 19209 Department 19209 Account 112913 112913 Itemized Positions Budget 1011 18570 Charles B Lee 8123500 Assoc Prof 1 00 77 078 77 078 0 0 00 1011 185713 Robert W Buggs 8148510 Prof 1 00 04 482 84 482 0 0 00 1011 108715 Victor D Malony 8148510 Prof 1 00 115 220 115 220 D 0 00 1011 105716 Kathy Oziczkaniec 8148510 Prof 1 00 92 212 92 212 D 0 00 1011 185728 Harry Zhao 8148510 Prof 1 00 85 900 85 900 0 0 00 1011 108720 Jennifer Benkassem 9123500 Assoc Prof 1 00 03 048 03 045 n 0 00 1011 440542 Vacant Vacant 0217502 Asst Prof 1 00 0 80 000 80 000 N A 1012 185820 Isaak Starkey 8148510 Prof 0 45 124 750 124 750 D D 00 1012 185883 Gregory Briscoe 8148510 Prof 0 70 110 440 110 448 0 00 1012 185884 Andre 5 Isaacs 8148510 Prof 0 35 01 736 01 736 D 0 00 Acct 112953 FTE 0 35 Budget 100 174 Acct 432201 0 00 Budget 0 1012 185888 Samir C Williamson 0148510 Prof 0 75 153 961 153 061 0 0 00 1012 185089 Dunya Sprangle 8148510 Prof 0 75 02 851 82 851 D 0 00 Acct 285143 FTE 0 00 Budget D 1012 104801 Gary L Dello Russe 8140103 Prof amp Assoc Chair 0 75 115 358 115 358 0 0 00 Acct 520813 FTE 0 00 Budget 0 1012 105802 Osada 8148510 Prof 0 75 117 208 117 208 D D 00 Acct 528704 FTE 0 00 Budget D Acc
77. CCOUNT BUDGET SUMMARY SCREEN To set Itemized salaries and position budgets click on a blue Faculty Exempt or Non Exempt field name to access the related Position Employee Details screen Click on a brown Lecturers Faculty Contractual Contingent II or Graduate Assistant field name to access the related worksheet for setting budget for Non Itemized S W To set budget amounts for Labor amp Assistants Fringe Benefits Overtime or Turnover amp Other click on the associated red field name or on Other S W in the right hand column To access subcode level budget detail and to set revenue and operating budgets click on the Revenue or Operating Expense field names in the right hand column Click on Vacant Positions to view and edit Vacant Position data for the account Note the account attribute information including Program Division Department and Support Indicator BPM BPM Budget Budget FTE FTE gt iue JUL ae wa as 82 amp Professions 192090 19209 19209 01 0 19209 01 State Suppo Total Salaries Next Account Vacant Positions Pim SELECT EXIT 6 11 SET SALARY amp POSITION BUDGETS SET BY ACCOUNT SINGLE FUNDED NON EXEMPT ACCOUNT BUDGET SUMMARY SCREEN 1 From t
78. Employee All Incr gt 10 00 Salary Summary by Employee All Accounts Salary Details by Employee All Accounts Increments Above Base Details by Employee All Accounts Provides proposed salary details current base salary merit reten tion COLA etc in the organiza tional level selected in Main Cate gory The first four summarize by employee and then provide the de tails for the accounts within the or ganization The last report By Account is ordered by the ac counts within the organization and then by the employees within that account Identifies persons whose proposed salary increase the combination of COLA merit retention equity and other on all accounts paid exceeds 10 of the person s adjusted cur rent base Provides total proposed salary all accounts paid on for all persons who have all or a portion of their salary within the organization se lected in Main Category Breaks down an employee s total proposed salary by account Pro vides an account level detail of the Salary Summary by Employee All Accounts Provides detail of current and pro posed administrative and acting salary increments 61 Verify proposed salaries have been set for employees appropriately 1 e Total salary 1s equal to base salary and increments in ARS PLUS approved COLA merit retention and promotion Identify persons whose proposed salaries need the President s approval
79. Executive Level Division Department Sub Department or FRS Account from the Main Category drop down lists and 2 Select from Program Element Sub Element Major Fund Source or Support Indicator in the Secondary Category column or 3 Enter an FRS Account number and 4 Click on the desired report Category Print View Report Secondary Category Filter Report by Select FRS Account from the List Default Proposed Budget Reports Proposed Salary Reports Budget Summary Salary Certification Summary All Employees Budget Summary Details Salary Certification Summary Itemized Facu Budget Summary Details by Account Working Budget Changes Summary Working Budget Changes Detail Salary Certification by Account All Employees 4 subcode Summary Itemized Position Details Salary Summary Employee All Inc gt 10 00 Title Code Summary Salary Summary by Employee All Accounts Position Vacancy Salary Details by Employee All Accounts Detail Budget Increments Above Base Details by Employee All Accounts Salary Certification Summary Exempt Salary Certification Summary Non Exempt BPM FTE gt 1 00 9818117110115011611157 17422012 Budget to Salary Comparison Reports Salary Variance Summary Adjustments to Current Base Salary All Accounts Facu Salary Variance Summary Details Adjustments to Current Base Salary All Accounts Exempt Sahara UU EIS Adjustments to Current
80. ILS SCREEN 1 Note that the Retention Equity and Other increase 15 split pro rata among the accounts and that the percentage of proposed salary has remained the same as when reallocated at the beginning of the example poi Retention Adj Current oe amp Faculty Reallocation of aes ID Base e d Cazes sew amener 10 5000 000 750000 00 00 Reallocated Totals Unadjusted Totals Variance must equal 0 Add a Line tem Save ACCOUNT E ACCC OLNT MAIN BACK SELECT SUMI ARY MENU EXIT j 24 SET SALARY amp POSITION BUDGET SET SALARY BY EMPLOYEE MULTIPLE FUNDING SOURCES SET WITH NON BUDGETABLE ACCOUNTS POSITION EMPLOYEE DETAILS SCREEN 1 Click on a Position or UID number to select an employee for salary setting 2 Click on Split Salary or Set Salary to access the Split Employee Details screen Total BPM Original Revised Proposed Current Proposed Salary n Name FTE omy set 198804487 COMM MEE 198223486 191315966 196532320 Marine het Prot 36015288 100 nsa 118220 118220 veze nezes Ye 255248 18476130 038 92 562 5258 mum 17 7 77074 Yes 95696
81. T EMPLOYEE DETAILS SCREEN 1 To adjust an increment above base click on an account number and then click Set Salary by Account Total Sub BPM Original Revised Proposed Current Proposed Salary Position Name Title Accounticode FTE FTE Budget Budget Budget Salary Salary set De 112853 1012 027 osi 5758 _ ___57 544 1087954 mman ves Grand Total 0 75 1 00 115 237 115 237 115 237 158 647 02 166 147 02 Page 1 ACCOUNT ACCOUNT SELECT SUMMARY SALARY SETTING BY ACCOUNT SCREEN 1 Click on View Edit to open the Salary Increments Above Base edit box 2 Enter a New Amount and click Update Budgeted Increments Above Base Account 112913 112913 Position 195832 Brian Smith Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Vanance Adjustments to Current Base Salary FY 2010 Increases Amount Percent Amount Reallocation of Current Base 000 COLA Return From Sabbatical Leave Merit Other Adjustments explain below Retention Equity amp Other 82 667 64 Reallocation of Proposed Base Salary Explanation of Other Adjustments to Current Base VJ Faculty Promotion 86 702 91 MIU cd for Payroll Conversion once Salary has been set Make New Budget Amount Other Comments ViewlEdit 91 702 91 Mak
82. Trail Print mw ACCOUNT SELECT MENU EXI FRINGE BENEFITS SUBCODE S W BUDGET DETAILS SCREEN Sub Original Revised Proposed Perce Subcode Category code Actuals Budget Budget Budget 5 mE CATE 0 ____1760688 1 760 030 0 Hd 14 3 1 2 7 2073 Non Ex 9 58000 NT RR 2075 Student ome 108 147785 130000 32 19785 Labor amp Assistants eae Payot E 3 00 0 82444 o mers nsu 1 hu _ _ Itemized S W Total 0 1 874 320 1 874 320 1 874 320 0 00 Non Itemized S W Total 18 564 42 603 42 603 42 603 0 00 Labor amp Assistants Total 1 333 952 1 557 225 1 557 225 1 359 400 12 70 197 825 Fringe Benefits Total 510 961 593 469 593 469 479 704 19 17 113 765 Overtime Total 20 027 23 000 23 000 23 000 0 00 0 Turnover amp Other Total 0 0 0 0 N A 0 Grand Total 1 883 504 4 090 617 4 090 617 3 779 027 1 62 311 590 1 2 3 4 _Add Line Fringe Benefits Calculator 1 Print Search COUNT MAIN E MENU SETTING BUDGETS FOR OTHER SALARIES amp WAGES REVENUE amp OPERATING OPERATING EXPENSE BUDGET ADJUSTMENTS ACCOUNT BUDGET SUMMARY
83. Y SETTING BY ACCOUNT SCREEN 1 Enter Adjustments to Current Base Salary and related Comments if applicable 2 Enter applicable salary increases 3 Click Set Salary to update the record Account 112913 ACC T 112913 Position 191941 John F Herbert Next Position 192807 Gail B Render Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Vanance Adjustments to Current Base Salary FY 2010 Increases Amount Percent Amount Increase to Minimum of Salary Range 0 00 000 COLA Reallocation of Current Base 0 00 00 Reclass after freeze and before 7 1 9 000 00 0 00 Retention Equity amp Other 2 71 984 60 Reallocation of Proposed Base Salary 000 Total Salary Increases subject to 15 71 984 60 for Payroll Conversion once Salary has been set Make New Budget Amount Comments jreclass to Asst Director 000 Increments Above Base View Edit 71 984 60 71 984 60 Make New Budget Amount Set Salary Undo Reset to Current Base Audit Trai CE 4 After the record is saved successfully Proposed Budget and Proposed Base Salary on the sum mary line will display the updated amounts 5 To move to another position choose a name from the Next Position drop down menu and click Select Account 112913
84. a 011 0070 0070 00 998 DOLI 0070 0070 0070 000 000 007986 0070 007998 111 euljsiry LBS eseg zeg 73 sasEsJau yunou umowy aseg 414 apog aue pesodolg pio 4 WROD ssEg waung op 5 qng jgyo seg 2 2250004 WIN BO 5 WM LO sojesipuy 9905 aung OF soley uonanagsug 10 ELBZLL LO2O V ELazLL junosay 13 08 11 6007 90 Udy Aepuoy 1 poday 5 01150 Iv ssAo dur3 SINQOOOV 4 ASIVIAIA YS ASIV IVSS SNOILdIXOSAA LHOd Mel 92 83 59 OS PRE 0070 09788611 0070 0070 03836 14 DO 0 Q0 0 DO 0 000 000 0070 OO F86 L4 007000 8 Oo 00 g zel waw wq 8 298088 0070 82020898 0070 000 6899098 0070 0070 oo 000 0070 22290 000 Scoop ac 110 QOL 80188582 0070 anetare 0070 000 8278 0070 0070 adu 000 0070 BU E96 000 81888 22
85. as the increase exceeds 10 of the person s adjusted current base Verify total proposed salary for the employee is reasonable Research composition of an employee s total proposed salary from all sources Identify and verify employee administrative and acting increments that should be included in proposed salary budgets Please note that increments are not used for payroll conver sion REPORT DESCRIPTIONS Report Title Example Potential Use Salary Adjustments Provides changes to salaries made Identify persons for whom salary changes by users to total proposed salary all were made and verify salary changes inputted accounts paid on for all persons are accurate who have all or a portion of their salary within the organization select ed in Category Adjustments to Current Base Provides a detail of current base ad Verify adjustments to current base are appro salary All Accounts Facul justments to faculty salaries 1 e priate ty moves reallocations and termina tions return from sabbatical or leave and other faculty adjustments Adjustments to Current Base Provides a detail of current base ad Verify adjustments to current base are appro salary All Accounts Ex justments to exempt salaries 1 e priate empt increases to salary range minimum moves reallocation or termination and reclasses after freeze and before 11 Adjustments to Current Base Provides a detail of cu
86. ated Total Proposed Budget Variance 1112 3 et Estimated Total as Set Estimated Total as Proposed Budget Budget Audit Trail Audit Trail Print Search E COUNT j 5 After adjusting fringe benefits as necessary note that the revised fringe benefit cost estimate Estimated Total differs from the original Proposed Budget amount for fringe benefits To use the revised figure as the new Fringe Benefits budget amount for the account click Set Estimated Total as Proposed Budget Other Post Employee Employment Tuition Payout Health Health Benefits Waiver Supp Other Total 1000 2710 2711 2712 2776 Match Benefits Amount 138961419 E 2705 pekopamewemen axed 4 9 op 0 1 LE meenen srazit zns mwecimsRanmer d sm 109851596 ianaSomaley 000004 2705 fun 354 d 509 9 0 M NES soss eored L o pen cs EIDEM REA FEN 339999099 VacantPosition 190520 47 745 00 2772 orkers Compensation mployee Estimated Total 136 077 3 000 201 472 125 980 1 672 0 Proposed Budget 112 740 15 000 271 614 48 E 1 124 392 4 039 6 200 1 23 337 12 000 70 142 48 058 0 4 588 2 367 6 200 1 800 ah 1 in tn S E g gt lo
87. ble to link Sub riginal Revised Proposed code Title ea Budget Budget Comments Denne io 0320506 1 Total H 000 000 m 000 AVAILABLE POSITIONS TO LINK SCREEN 1 Select an employee record to link by clicking the Position number 2 Click on Link to Vacant Position in BPM Current Proposed Salary Salary 10 1109460 11054600 1100 7 10526307 188346467 194362622 1013 192807 196627712 Render Systems Analyst 49 980 00 49 980 00 42 556 00 42 556 00 193765 191329307 Cynthia C Harvey 24 988 08 24 988 08 193840 sets Aga M Raday 035 ae ins Grand Total 4 73 358 747 358 747 1 ink to Vacant Position in BP BACK EXIT j LINK AVAILABLE POSITION IN PHR TO A VACANT POSITION IN BPM SCREEN 3 Select from the list of Available BPM Positions to link Click on a Position number 4 Click on Link to Vacant BPM Position The selected BPM position will be removed from the Vacant Budgeted Positions list EM Current Proposed Te _ 192807 196627712 B Render Systems Analyst 100 49 980 00 49 980 00 Original Revised Proposed Position Title Title Name Budget Budget Comments 49487 anaya 1 00 0 1013 449641 poaososjssecDi of r
88. cking Sheet Research reconciliation differences between the proposed budget and the BFA or college s Budget Tracking Sheet REPORT DESCRIPTIONS Subcode Summary Summarizes revised and proposed budget dollars by Confirm expected subcode changes are subcode with the percentage and dollar change Also accurate and research reconciliation presents FTE for the proposed budget differences Itemized Position Provides revised and proposed budget details by ac Confirm budgets have been updated Details count then subcode position number and title code for each position and assess the reason along with BPM FTE dollar and percentage change ableness of the budgets Title Code Summarizes revised and proposed budget dollars by Assess overall reasonableness of pro Summary title code with the dollar and percentage change Also posed itemized personnel budget presents BPM FTE for the proposed budget dollars and FTE Position Vacancy Provides revised and proposed budget for each vacant Assess accuracy of vacant positions position sorted by account then by subcode Also whether truly vacant and appropriate provides BPM FTE dollar and percentage change ness of budget and comments Detail Budget Provides details of budget by account then subcode Research details of summarized budget of itemized positions non itemized positions and op erating non salary and wages budget BPM FTE gt 1 Provides positions whose BPM FTE
89. d the Back button located at the bottom of the BPM screen BPM provides reports in the following formats Portable Document Format PDF MS Excel Rich Text Format and Hyper Text Mark up Language HTML To view the report in the format you choose you must have software installed on your computer Adobe Acrobat Reader MS Excel Word or Word Pad that can read the corresponding format Log out of BPM by clicking on BPM s Exit button located at the bottom of the screen Otherwise BPM will not properly log you out of the system WEB LOCATION e Production System http ares umd edu ARES web site o Select Budget and Fiscal Analysis Click on BPM System link Choose FY 2013 Working Budget to be directed to the COMMON LOGIN screen e Training System http otcbgt umd edu bpms2013 train bpms aspx LOG ON amp NAVIGATION WEB BROWSER LOCATION AND LOG ON LOG ON select BPMS Main Menu to be directed to the Common Login Screen if you have not already logged in and been authenticated by the Common Login System LOG ON amp NAVIGATION WEB BROWSER LOCATION AND LOG ON 1 Log in using your LDAP directory ID and password amp UNIVERSITY OF MARYLAND COMMON LOGIN Directory ID OR Directory Password 00000000 U ID The Common Login allows the entry of EITHER your Directory ID or U ID The same password is used for both will never ask you to put your password int
90. date Please note that a title code change in BPM will not feed to PHR ip aha Assoc Dir 000000 Faculty Academic Year Faculty 12 Month Faculty NT Acad Faculty NT 12 Months Title Code 1011 9217502 Asst Prof Comments Training Test Title i NN 4 Review changes to the Vacant Position s attributes 5 To update the BPM FTE and or Proposed Budget for the position click on the blue Proposed Budget amount to open an edit box Sub Title Original Revised code Position Code Title Budget Budget penes Comments Name 449542 9217502 2 75 000 Training Test Title Change Grand Total 75 000 ACCOUNT MAIN SELECT MENU X y 42 VACANT BUDGETED POSITION UPDATE TITLE CODE SUBCODE BUDGET AND COMMENTS VACANT BUDGETED POSITIONS SCREEN 1 Enter a New BPM and or change the position s Proposed Budget by percentage or dollars and click Save Proposed Budget 18 000 New Proposed t ACCOUNT MAIN SELECT MENU Sub Title Original Revised Proposed code Position Code Budget Budget Budget Comments 44542 92175020 Prot 1 00 800001 Grand Total 80 000 ACCOUNT MAIN 4 i SELECT MENU EXIT 43 SETTING BUDGETS FOR POOLED POSITIONS LECTURERS FACULTY CONTRACTUAL CONTINGENT II AND GRADUATE ASSISTANTS POOLED POSITION WORKSHEETS Each pooled detail screen can be used as a worksheet to help set pooled
91. dget Budget Percent Change Change MO eene umb LM sf 38 84 4 3 94 3 3813 hme 77 28 i 3000 5999 Operating Total 601 305 681 748 681 748 677 449 0 63 4 299 9000 9999 Transfers Total 3 432 681 3 323 898 3 323 898 3 323 898 0 00 0 Grand Total 4 033 986 4 005 646 4 005 646 4 001 347 0 11 4 299 Page 1121131141 Allocate Proposed 5 Add Line Delete Line Audit Trail Print I locate Undo FY10 Actuals ACCOUNT 56 SETTING BUDGETS FOR OTHER SALARIES amp WAGES REVENUE amp OPERATING OPERATING EXPENSE BUDGET ADJUSTMENTS ACCOUNT BUDGET SUMMARY SCREEN 1 Note that the Operating Expense budget figure has been updated on the Account Budget Summary screen Also note that budget totals on this screen should agree to final BPM budget reports run for the account Account Budget Summary 390601 ACCT 390601 Budget FTE FTE Budget FTE FTE ome o Duc i 2e _ 15722 70Division 70 17013 01 DEPT 17013 01 2 Self Support Tumoveraotner 0 Total Salaries 3 976 85 3350 2800 Wages 27 BPM REPORTS MENU BPM MAIN MENU 1 Click on Report Menu to access the BPM Report Menu screen BPM REPORTS MENU SCREEN 1 Select from
92. dget into FRS PHR payroll conversion loaded Payroll distributes payroll conversion reports to units for verification and correction in PHR Last day for units to make payroll corrections in PHR for July 1 salaries and funding accounts Colleges Divisions may choose to open BPM to departments prior to May 2 and keep the system open beyond May 11 at their discretion Requests for alternate dates should be made to Susan Boblitz sboblitz umd edu Ext 5 5638 LOG ON amp NAVIGATION WEB BROWSER LOCATION AND LOG ON Below is a list of technical requirements that will help to optimize BPM performance Attempts to use unsupported browsers or a lack of enabled Javascript will result an error message containing instructions for installing minimally acceptable software Please contact your System Administrator 1f you need assistance updating your software or settings Use of Internet Explorer version 6 or above 18 strongly recommended Other allowed browsers include Firefox version 3 and above Safari version 4 or above and Opera version 10 or above Javascript must be enabled and the browser s cache should be set to check for new versions of web pages automatically Screen resolution should be set to 1280 x 1024 Do not use the browser s or Forward buttons to navigate through BPM as this could result 1n error messages or incorrect data being displayed Instead use linked buttons on BPM screens an
93. e Div Department Acct Code Position FTE Budget FTE Salary Set Cynthia F Kendall Kuppe Total 1 37 96 544 1 08 122 812 04 Yes DEPT 17740 190332 1012 194652 1 00 48 272 0 50 48 272 08 Yes DEPT 19217 190953 1012 3194652 037 48 272 0 50 4827208 Yes NA Unknown Department 590463 1012 194652 000 0 0 08 26 267 88 Yes Grand Total 1 37 96 544 00 1 08 122 812 04 74 REPORT DESCRIPTIONS SALARY VARIANCE SUMMARY Salary Variance Summary Total PHR Proposed Proposed FTE Budget Itemized 5 amp W FTE Budget Salan Variance Variance 28 42 3 657 639 4 122 225 20 2 66 464 586 Exempt 1013 20 35 1 307 306 1 430 849 17 1 65 123 543 Non Exempt 1014 9 00 367 117 367 116 61 2 10 0 Total Itemized 5 amp W 5 332 062 5 920 190 98 6 41 588 129 Print Salary Go to Detail of Go to Salary Variance Summary M Variance Summary Variance by Position ACCOUNT MAIN REPORT SELECT MENU MENU 75 REPORT DESCRIPTIONS SALARY VARIANCE SUMMARY DETAILS 1 To Print Go to Further Details of Salary Variance Summary or Go to Salary Variance by Position first click on the hyper linked letters 1n the green unit header line 2 Then click on the Print or Go to action desired Salary Variance Summary Detail Budget Variance Variance Itemized Faculty 1011 1012 1015 1016 25 76 3 610 490 4 077 168 92 466 679 Exempt 1013 16 70 1 186 324 1 352 872 39 166 548 Non Exempt 1014 6 90 367 117 367
94. e New Budget Amount Salary Increments Above Base Old Amount New Amount Admin Increment 5 000 00 Total Salary Increments 5 000 00 00 ACCOUNT ACCOUNT MAIN Audit Trail BACK j SELECT j SUMMAR MENU EXIT j 30 SET SALARY amp POSITION BUDGET SET SALARY EMPLOYEE MULTIPLE FUNDING SOURCES SET WITH INCREMENTS ABOVE BASE SALARY SETTING BY ACCOUNT SCREEN 1 Note the change to the increment amount 2 With the Make New Budget Amount checked click on Set Salary Account 112913 ACCT 112913 Position 195832 Brian Smith Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Variance ERU FY 2010 Increases Adjustments to Current Base Salary Amount Percent Amount Reallocation of Current Base 0 0 Return From Sabbatical or Leave 00 Merit Other Adjustments explain below 0 0 0 00 Retention Equity amp Other 82 667 64 Reallocation of Proposed Base Salary 4 03527 Faculty Promotion 86 702 91 MIU cc for Payroll Conversion once Salary has been set New Budget Amount Other Comments View Edit 86 702 91 Explanation of Other Adjustments to Current New Budget Amount ACCOUNT ACCOUNT MAIN Audit Trail j TEI SPLIT EMPLOYEE DETAILS SCREEN 1 N
95. ee 5 After removing the Termination flag click Reset to Current Base to restore all values to the starting point of the working budget process Position 195724 Kelli E Barrera Next Position 195748 Jeanette M Barrett Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Variance 49 407 98 81265 98 812 65 98 812 65 000 49 407 49 407 00 Adjustments to Current Base Salary FY 2010 Increases Amount Percent Amount Increase to Minimum of Salary Range 0 00 Retention Equity amp Other Reallocation of Current Base Reclass after freeze and before 7 1 0 00 98 812 65 Reallocation of Proposed Base Salary Total Salary Increases subject to 15 Used for Payroll Conversion once Salary has been set Make New Budget Amount Increments Above Base View Make New Budget Amount Comments LOK Set Salary unde f Reset to Current Base ACCOUNT ACCOUNT MAIN Audit Trail BACK SELECT MENU EXIT 6 Click Yes to confirm the salary reset and proceed with salary setting for the employee as usual Position 195724 Kelli E Barrera Next Position 195748 Jeanette M Barrett Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Vanance 98 812 65 98 812 65 98 812 65 0 00
96. er 2 Click on Reallocate to access the Split Employee Details screen Split Position and Split Sala will also navigate to the Split Employee Details screen Split Position means that a position s budget 18 split among multiple accounts Split Salary means an employee s salary 1s split among multiple accounts Total Sub Revised Proposed Proposed Salary oa Title Er EET set 73 mesas TIE 108 REUS 50882 Sign 5 Suma ve for 100752 sen oia 1 45284 45228 2561 4922500 Yes 195753 191267135Makedon Systems Analyst 1 00 100 79200 79200 79 200 7900000 7900000 Yes 195754 08241534 D Director 100100 125486 125486 125 486 12548578 12548578 Yes 198353 19275842 100 100 8054 eser 81058 81058 155764 519575 Yes 199836 t90675870 Mucsmy assoc 100 10 amp ror 74707 74707 74 707 7470687 7470687 Yes _ 213 521 64 521 Grand Total 16 20 20 00 1 158 292 1 158 292 1 158 292 1 371 813 32 1 371 813 64 1 1 2 Split Position Split Salary 1 2 SELECT SPLIT EMPLOYEE DETAILS SCREEN 1 Select Reallocate Salary to move an employee s entire salary to a new account or to split an em ployee s salary among two or more accounts Total Sub Original Revised Proposed Proposed Title
97. et Summary Details Dept SubDept 19209 01 Sub Dept 19209 01 Program All Element All SubElement All Major Fund All Supp Ind Default Itemized EE Other Total Total Account Name S amp W S amp W I amp W amp W 112864 ne p 112913 ACCT 132913 O DNE NEN NN GN NN NN 0 0 00 mU _ 2 0 293116 29316 0 ___ 0 0 04 04 0 0 293143 __ O 0 26463 26463 0 26463 293144 ___ __ X0 Xo 0 0 293462 28460 Account Total 49 36 59 86 5 163 931 80 000 140 734 5 103 197 982 926 6 086 123 1 2 Print Budget Summary Detail ACCOUNT j MAIN REPORT SELECT MENU Budget Summary Details for Itemized amp VV All 3 imd Default Itemized Faculty 1011 1012 1015 Account Account 12864 ACCT 112864 12913 112913 12915 ACCT 112915 12916 112916 12943 ACCT 112943 293098 93099 293116 293133 293143 293144 293162 293099 293133 293143 ACCT 293144 293162 293098 293116 Account Total 3 610 490 1 186 324 367 117
98. hanges and BPM FTE Also pre sents BPM FTE for the proposed budget Allows drill down to Detail of Working Budget Changes which shows information at lower organizational levels than the organization in Category 1 departments within the division if division was the organizational level selected in Main Category Provides a break out of summarized revised and pro posed budget including total dollar percent changes and BPM FTE by the next organizational level down from the one selected in Main Category 1 e depart ments within the division if division was the organiza tional level selected in Main Category Provides fur ther drill down to the next lower organizational level Also displays BPM FTE for the proposed budget 59 Reconcile proposed budget entered into BPM Working Budget to BFA or college s Budget Tracking Sheet Serves as an at a glance overall proposed budget reference for inter nal budget discussions For refer ence purposes print before making any changes and print when the working budget 18 finalized Research differences between pro posed budget entered into BPM Working Budget and BFA s or col lege s Budget Tracking Sheet Reconcile budget entered into BPM Working Budget to BFA or col lege s budget tracking sheet Research reconciliation differences between the proposed budget and the BFA or college s Budget Tra
99. he Account Budget Summary screen click on Non Exempt to access the Non Exempt Position Employee Details screen POSITION EMPLOYEE DETAILS SCREEN 1 Employees are listed in position number order but can be sorted by any column heading Click on the Name column heading to sort the data by name 2 To select an employee for salary setting click on the associated Position or UID number The text of the selected row will turn red 3 Click on Set Salary to access the Salary Setting screen for the employee 4 In years where COLA and Merit are not applicable Salary Set has been set to Yes auto matically Users will then only need to change salaries for employees who have other types of sala ry adjustments such as funding changes Sub Original Revised Proposed code Postion UD Title Budget Budget Budget 1014 195740 196010088Braves Prog MgmtSpec 1 00 1 00 37 231 37 231 37 231 37 230 83 37 230 83 Yes 1014 195741 193326205 Campoli Eng Tech l ___ 1 00 1 00 56 232 56 232 56 232 56 231 97 56 231 97 Yes 1014 190808 196318146 EmersonAccountClerk l _ 1 00 1 00 30 388 30 388 30 388 30 387 66 30 387 60 Yes 98372 195408664 03861914 38 619 14 Yes 95749 198057197 Fetters 0 00 95705 196065286 2 Mgmt Spec 0 90 1 00 33 532 33 532 33 532 37 257 62 37 257 62 Yes Kilpatrick 0 00 Admin Asst I 10 0 0 03251628 3251628 Yes 95745 193432579 Stei SupportAssoc 1 00 1 00
100. he University may monitor use of its computing resources as permitted by state and federal law including the Electronic Communications Privacy Act 18 LJ S C 55 2510 2521 and the Annotated Code Courts and Judicial Proceedings Article Section 10 Subtitle 4 Anyone using this system acknowledges that all use is subject University of Maryland Policy on the Acceptable Use of Information Technology Resources available at http www umd edu aup By logging ta this these application s acknowledge and agree to all terms and conditions regarding my access and the information contained therein BPM LOG ON amp NAVIGATION MENU OPTIONS SCREEN From the BPM Main Menu click on 1 Account Select or Account Select Edit to access the Account Select screen to set salaries and revenue operating and salary budgets 2 Report Menu or Reporting Options Query to view and or print reports or 3 Exit or Logout to log out of BPM Options DEDE ACCOUNT 1 SELECT REPORT MENU Account Select Edit Reporting Options Query Logout bfa umd edu 5 6 7 BPM LOG ON amp NAVIGATION ACCOUNT SELECT SCREEN To access an Account Budget Summary screen type an account number in the Account field and click on Select Using the scroll bar highlight an account and click on Select To display accounts within a Division Department or SubDept click on the de
101. heal Graham 6123509 Assoc 1 0 75 08 383 98 383 0 0 00 ite 2065143 FTE 0 00 Budgets 1012 185711 Matthew G Kapoor 6149101 Prof amp Chair 1 00 214 000 214 000 0 0 00 1012 195717 Ralph Giffen ym Te 108 985 0 a ee ee ee 1012 185718 Andrea Lopez 6148510 Prof 0 75 05 402 05 402 0 0 00 9 1012 105720 Edward Tsou 2148510 Prof D 75 101 207 101 807 0 0 00 1 of 4 70 REPORT DESCRIPTIONS TITLE CODE SUMMARY Account 112913 112913 Program 01 Instruction Element 01 SubElement 08 Major Fund 40 Current Unrestricted E amp G Supp Indicator 1 State Support Title Code Summary Title BPM Revised Proposed Increase Percent Code Title FTE Budget Budget Decrease Change 8123509 Assoc Prof 2 00 171 020 171 026 0 0 00 9128510 Prof 4 DD 387 823 387 823 D 0 00 9217502 Asst Prof 1 00 80 000 60 000 9123509 Assoc Prof 3 02 407 682 446 270 38 328 9 40 0123801 Assoc Prof amp Dir 0 75 87 278 87 275 0 0 00 8148510 Prof BBE 1 654 837 1 880 337 14 500 0 88 9140101 Prof amp Chair 1 DD 214 000 214 000 0 0 00 8149103 Prof amp Assoc Chair 1 10 185 212 185 212 0 0 00 9217502 Asst Prof 3 D1 356 139 389 804 13 485 3 78 9128510 Prof 0 00 0 0 9219601 Hes Assoc 0 00 0 0 0 Itemized Faculty 1011 1012 1015 1016 25 76 3 464 197 3 610 490 146 293 4 22 9320505 Assoc Dir 1 00 T4 TDT 74 707 0 0 00 8332020 Director 5 4D 480 063 480 063 0 0 00 8334401 Exec Dir 1 00 110 581 110 591 D 0 00 93
102. ijjjo 02 juan aseg 2301 eo pajsn py 91994286 081 109561 96520996 099105 o durg uonisog OY 0 0 MILA YOUD 1 54 45 A2IV IVS LAS NOLLISOd 9 AWW TVS LAS 36 SET SALARY amp POSITION BUDGET EMPLOYEE TERMINATING PRIOR TO JULY 1 SALARY SETTING BY EMPLOYEE SCREEN 1 To zero out the salary of an employee who will be terminating before the new fiscal year click Employee Terminating Prior to July 1 on the Salary Setting by Employee screen Note Terminations are an em ployee level function and are not available on the Salary Setting by Account screens The termination must also be approved in PHR to be effective 2 Click to confirm or Undo to cancel Position 195724 Kelli E Barrera Next Position 195748 Jeanette M Barrett Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Variance Adjustments to Current Base Salary FY 2010 Increases Amount Percent Increase to Minimum of Salary Range Reallocation of Current Base 000 Reclass after freeze and before 7 1 Retention Equity amp Other 98 812 65 Reallocation of Proposed Base Salary Total Salary Increases subject to 15 Used for Pa
103. inelll Nancy Matinal Nancy Cheng Richard Cheng Richard Barrera Barrera Barrera alli Vacant Vacant Vacant Vacant Page lof 2 78 Account 112313 112913 112913 112913 112313 112913 112913 112913 112813 112213 112913 112913 112213 112913 112213 112413 112313 112413 112313 112913 112913 112913 112813 112213 112913 112213 112213 112913 112213 BRM 2 58 Mew SPH FTE 0 38 ok FTE 1 00 New 0 50 New PHA FTE 1 00 Budget Old Budget 29 655 New 40 651 Old Budget 37 231 Hew 37 231 Old Budget 55 232 New 55 232 Budget 20 338 Hew 30 388 Old Budget D New 35 613 Old Budget 33 532 Hew oF 256 Old Budget 42 020 New 424 020 Old Budget 40 651 Hew 40 651 Old Budget 50 002 New 50 002 Old Budget D New 32 516 Dg Budget 3 535 New 71 885 Old Budget 77 245 New 51 745 Old Budget 52 378 Hew 51 381 Old Budget 53 682 Hew 26 041 Old Budget 45 033 New 28 218 Old Budget 23 218 Hew 31 860 Old Budget 91 745 New 51 745 Old Budget 27 633 Hew 57 693 Old Budget 27 633 New 703 Old Budget 41 909 New Budget 35 374 Old Budget 25 641 Hew 20 547 Old Budget 45 683 New 69 075 Old Budget 69 075 New 69 075 New Budget 75 000 Salary Old Salary 39 854 75 New 40 851 12 Old Salary 0 00 New 37 23D 33 Old Salary 0 00 New
104. iner Trainer Trainer Trainer Trainer Trainer Trainer Date amp Time A 3z2p3 12 44 30 Set Salary By Account Number 195744 1014 Comments Name Richard C Vaswani Salary has been set 12 45 38 Set Salaries and Budget comments Name Camie Braves Set Salary and Budget 12 45 28 Set Salaries and Budget Comments Name Sean Campoll Sat Salary and Budget HFA 12 45 28 Set Salaries and Budget comments Name Melissa Emerson Set Salary and Budget 42009 12 45 35 Sel Salaries and Comments Name Ronald Fetters Set Salary and Budget HFAA 12 45 37 Set Salaries Budget Comments Name Angela L Holz Set Salary and Budget A200 12 45 37 Sel Salaries and Auge Comments Name Joseph Strauch Set Salary and Budget HFA 12 45 37 Set Salaries and Budget comments Richard C Set Salary and Budget 41372009 12 45 37 Set Salaries and comments Name Palia T Stein Set Salary and Budget 12 45 37 PM Sat Salaries and Budget Comments Name Allce M Set Salary and Budget AVION 12 43 25 Sat Salary By Account Number 191941 1013 Comments Name John F Herbert Salary has been set A a20p9 1200258 Set Salary By Account Mumber 195714 1012 Comments Name Nicholas Hale Salary has been set 4 2009 1212 34 Set Salary By Account Humber 195742 1013 Comment Name Miche
105. ires approval of the Presi dent 3 Click on View Edit Increments Above Base if applicable Increments above base must be set at the account level and are only used for budgeting purposes As noted on the screen in red increments above base will not be used for payroll conversion 4 If applicable enter the new increment amount and click Update Budgeted Increments Above Base 5 Click Set Salary to update the record Note that by default the Make New Budget Amount box 15 checked and the increment amount will be included in the new budget figure If this 1s not desired de select the box before clicking Set Salary Account 112913 112913 Position 195714 Nicholas Hale Next Position 193765 Cynthia C Harvey Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Variance hmn NETT Adjustments to Current Base Salary FY 2010 Increases Amount Reallocation of Current Base 000 Return From Sabbatical or Leave 1 Other Adjustments explain below 12 000 00 Retention Equity amp Other 77 244 72 Reallocation of Proposed Base Salary 5 5 12 000 00 Total Salary Increases subject to 15 Faculty Promotion Make New Budget Amount Explanation of Other Adjustments to Current Base Other Comments Recess ViewiEdit Make New Budget Amount Salary Increments
106. ke ees NB mem 19564 2690128 aC Totals Unadjusted Totals Variance must equal 0 m Tn Sa Retention SPLIT EMPLOYEE DETAILS SCREEN 6 Review the revised salary and budget figures on the Split Employee Details screen 7 Click Reallocate Budget to make any other necessary adjustments to BPM FTE and or Proposed Budg et Total Position code em PTE Suggest Budget uo Salay set Baret 08 iod vei 881 see aaa moi ves uum Gl D NE NM RE ON CR Grand Total 1 00 1 00 53 882 53 882 53 882 53 882 49 3 882 49 7 Page 1 sack mv ACCOUNT ACCOUNT MAIN 6 SELECT SUMMARY MENU 19 SET SALARY amp POSITION BUDGET REALLOCATE BUDGET DETAILS REALLOCATE BUDGET DETAILS SCREEN 1 Make changes to BPM FTE Proposed Budget and or Percent Budget as needed ensure that all variances equal zero on the bottom row and click Save se Internal ID Account Name Account Budget Budget i Set ss NN Reallocated Totals Unadjusted Totals EH Variance must equai 3 01 1 NEN TT COUNT cece UN MAN BACK B SPLIT EMPLOYEES DETAILS SCREEN 1 Re
107. ke changes by percentage or dollars and click Meu ccu gt IN RR RR M jenceen um 0 Budget New Proposed Budget Labor amp Assistants Increase By Student Other 1 280 622 1 497 825 1 497 825 Percent Increase By Dollars Subcode Catego code Actuals Budget _ eae 2705 OpionalRetremen ME Fringe Benefits I 2740 Health insurance 202 730 271 614 271 614 271614 000 2711 Retiree Health Insurance 44 006 48 058 48058 48058 000 Itemized S W Total 0 1 874 320 1 874 320 0 00 NonJtemized S W Total 18 564 42 603 42 603 0 00 Labor amp Assistants Total 1 333 952 1 557 225 1 557 225 0 00 Fringe Benefits Total 510 961 593 469 593 469 0 00 Overtime Total 20 027 23 000 23 000 0 00 Turnover amp Other Total 0 0 0 Grand Total 1 883 504 4 090 617 4 090 617 0 00 A Add Line Delete Line Fringe Benefits Calculator Jf Audit Tran Print search ACCOUNT MAIN m BACK SELECT MENU 7 EXIT 3 Note the resulting Proposed Budget figure as well as the Percent Change Change Sub Original Revised Proposed Percent Subcode Category num e e Actuals Budget Budget Budget Change 1760 638 176063 1 760 638 a 4
108. l 2069 Contingent I 2090 Graduate Assistants 1020 Sub Total Non ltemized 5 amp W Other 5 amp W Labor amp Assistants 2000 2080 Fringe Benefits 1000 27xx Overtime 21xx Turnover amp Other 29xx Sub Total Other 5 amp W Total Salaries amp Wages Operating Expenses 3xxx and above Total Expenditures 1xxx and above Revenue TOTAL 3 419 377 1 326 247 231 260 5 096 884 0 0 0 229 251 5 689 094 1 371 662 7 060 756 894 889 6 165 867 3 657 639 1 307 306 367 117 5 332 062 0 0 0 80 000 80 000 229 25 0 0 0 229 251 5 641 319 1 371 662 1 012 981 894 889 6 118 092 178 262 18 941 75 857 235 178 47 715 0 41 115 0 41 115 5 12 1 43 26 04 4 61 77 96 71 36 0 00 0 00 0 84 0 00 0 68 0 00 0 77 Go to Itemized Position Details Print Working Go to Detail of Go to Subcode Budget Changes Summary Working Budget Changes Summary E Sees 66 REPORT DESCIPTIONS WORKING BUDGET CHANGES DETAIL 1 To Print Go to Further Details Go to Subcode Summary or Go to Itemized Position Details first click on the hyper linked letters in the green unit header line 2 Then click on the Print or Go to action desired Working Budget Changes Detail Proposed BPM Budget FTE Percent Change Increase Decrease Itemized Salary
109. lle J Harold Salary been set HFAA 122112 PM Reallocation Detalle 195748 1013 Comments Name Jeanette Realiocation Detalls tor this Line saved 42009 1 25 12 PM Reallocatian Detalls 195837 1012 Comment Name E Burrows Reallacation Detalls for teils Line Item saved 13 2009 1 27 01 PM Set Salary By Employee 195837 1012 Comments Name Ralph K Burrows has been set at the Employee Level 42009 1 31 06 Set Salary Account Humber 132714 1012 Comments Name Nicholas Hale Salary nas been set 4372009 1 35 36 PM Set Salary By Employee 195832 1012 Comments Name Ban Smith been set at Employee Level 42009 1 37 42 Sel Salary Account Number 195832 1012 Comments Name Brian Smith Salary has been set 41372009 1 42 03 Salary By 195700 1012 Comments Name Nancy nas been set at the Employee Level 4 2009 153350 D update BPM FTE and Budget 195700 1012 comments Name Nancy M Mardnelll Updated BPM andior Budget HFA 1258232 Detalls 195746 1013 Comments Jeanette Barrett Reallocation Detale for this Line saved a ams 212 26 PM Set Salary Account Number 198923 1012 comments Richard J Cheng Salary has been set 41372009 2 16 30 Set Salary By Account Number 198998 1012 Comments Name Richard J Cheng Salary nas been eet 41372009 2 21 17
110. ne M Alder Arianna M Frakash Alexander Wu Brian Smith Ray Jeffers Ralph K Burraws Rikhard J Cheng Samuel Moore Sied Y Uindenvood A Solomon Bryan Roongy John F Hertert 418 Rersder Jessica A Harts sarah 3 Thorpe Laura ZGemelks Bed E Samers Michele Janickl Luda Lee Maryn Mihel J Harpald Denise Aule REPORT DESCRIPTONS SALARY VARIANCE BY POSITION Tils Salary Variance by Position 82 DIvicsan Bz 9472509 3142510 3142510 3142510 3142510 9722509 3217502 3142510 3142510 3142510 31425110 3142510 58142103 3142510 3145511 8217502 9122201 3217502 3145511 9123509 38142101 3145511 3142510 3142510 3142510 9217502 9247502 31425110 9473509 9247502 3142510 3142510 3142510 3142510 9473509 3142103 9122509 97122509 9473509 3142510 9247502 9322020 4420507 3727003 5420507 9334401 9222020 9332020 9420507 9255005 4420507 5420507 Assoc Prof 1 00 1 00 1 00 rod 1 00 1 00 Assoc Prof 1 00 Asst Prof 1 00 Sub 045 Prot 0 70 0 35 75 0 75 Fro A Assoc 1 75 0 75 0 75 Asst Prof 0 75 Assoc Prof 0 75 Asst Prof 0 38 2 38 Assoc Prof 0 75 Fro Chalr 1 00 1 55 3 7E 9 75 Pro 2 75 Asst Prot oe Asst Prot 1 75 0 38 Assoc Prof 0 75 Asst Prof 0 00
111. nts Above Base View Edit New Budget Amount Explanation of Other Adjustments to Current Base Other Comments EE BM IEEE Salary Increments Above Base Old Amount New Amount Admin Increment Total Salary Increments 00 5 0 00 00 2 ACCOUNT ACCOUNT MAIN Audit Trail BACK Se genug MEN j EXIT 3 Note the revised increment amount 4 Check the Make New Budget Amount box next to Total Proposed Salary and click on Set Sala ry 5 Note that the Proposed Budget amount on the summary line has been updated to equal the new Total Proposed Salary inclusive of the increment Account 112953 ACCT 112953 Position 195832 Brian Smith Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Variance Adjustments to Current Base Salary FY 2010 Increases Amount Percent COLA Merit Reallocation of Current Base oo Return From Sabbatical or Leave 0 00 Other Adjustments explain below 70 979 38 Retention Equity amp Other Reallocation of Proposed Base Salary Faculty Promotion Make New Budget Amount Increments Above Base View Edit Make New Budget Amount ACCOUNT ACCOUNT MAIN Audit Trail BACK SELECT SUMMARY MENU Explanation of Other Adjustments to Current Other Comments
112. o o 2 gt o gt ce ce ce e e C 4 29 Maintenance amp Repair 2 510 3 200 3 200 quipment Maintenance amp Repair 10 000 10 000 3000 5999 Operating Total 681 748 681 748 677 449 0 63 9000 9999 Transfers Total 3 432 681 3 323 898 3 323 898 3 323 898 0 00 Grand Total 4 033 986 4 005 646 4 005 646 4 001 347 0 11 B C o 3612 3220 Tele 3315 pus aen 5716 Es gt 3 Page 1 2 3 4 Allocate Proposed FY10 Actuals BACK cuu MENU EXIT 2 BPM will spread the total proposed operating budget for subcodes 3000 5999 in the same proportion as prior year actuals were expended Click Yes to proceed with the allocation or No to cancel the action Account 390601 ACC T 390601 Sub Original Revised Proposed code Description FY10 Actuals Budget Budget Budget Percent Change Mirum 1 c m cH 2311 WA 000 3 3 2612 T 32 4 8 3833 3 200 0 3614 1250 3716 Equipment Maintenance amp Repair 7 830 10 000 10 000 10000 3000 5999 Operating Total 601 305 681 748 681 748 677 449
113. o an e mail message but scammers will Do not share your password with others To find your Directory ID or U ID go to the Find Directory ID or U ID page To find or change your Directory Password use the Password Management If you experience login problems you may contact the Help desk at 301 405 1500 NOTICE Unauthorized access to this computer is in violation of Md Annotated Code Criminal Law Article 55 8 006 and 7 302 and the Computer Fraud and Abuse Act 18 LI S C 55 1030 et seq The University may monitor use of its computing resources as permitted by state and federal law including the Electronic Communications Privacy Act 18 LU S C 88 2510 2521 and the Annotated Code Courts and Judicial Proceedings Article Section 10 Subtitle 4 Anyone using this system acknowledges that all use is subject to University of Maryland Policy on the Acceptable Use of Information Technology Resources available at http www umd edu aup By logging in ta this these application s acknowledge and agree to all terms and conditions regarding my access and the information contained therein 2 Click on Continue to access Menu Options screen amp UNIVERSITY OF MARYLAND COMMON LOGIN LOGIN SUCCESSFUL Unauthorized access this computer is in violation of Md Annotated Code Criminal Law Article 8 006 and 7 302 and the Computer Fraud and Abuse Act 18 U S C amp amp 1030 et seq T
114. on will remain the same click on Set Salary By Employee to access the employee level salary setting screen Total Sub BPM PHR Original Revised MENT Current Proposed Salary Positio Name Title ccounticode ET FTE Budget Budget Budget Salary Salary set 412913 1012 034 4190 4190 41909 4697881 46978 81 Yes 195700 Asst Prof a ae 42 031 42 031 10 42 031 525425 r02 ooo o 0 2508 _ 2556 Yes Grand Total 1 00 83 940 83 940 83 940 111 919 60 111 919 60 ACCOUNT ACCOLNT MAIN Eu SELECT E SUMMARY MENU 23 SET SALARY amp POSITION BUDGET SET SALARY BY EMPLOYEE MULTIPLE FUNDING SOURCES SET WITH NON BUDGETABLE ACCOUNTS SET SALARY BY EMPLOYEE SCREEN 1 Enter any appropriate salary increases noting that salary changes will be distributed pro rata based on the adjusted current base salary allocation When an employee s salary distribution includes a non budgetable account the Make New Budget Amount boxes will not be accessible and the budget must be manually updated via reallocation or direct budget adjustment 2 Click Set Salary and then Back to review the salary allocation and to adjust budget as needed Position 195700 Nancy M Martinelli Next Position 195701 Charles B Lee Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Vanance Adjustments to Current Base Salary FY 2010 Increases Amount
115. ote that Proposed Budget has been updated to equal Total Proposed Salary with zero increment 2 If necessary click on the next account number and then Set Salary by Account to update that account 5 budget and increment Total sub Original Revised Proposed Current Proposed Position Name Title Accounticode FTE Budget eR Budget salary salan 12013 oael sns wire misses 2 Grand Total 1 00 TET 158 647 02 161 141 02 1 teallocate Salary Set Salary By ACCOUNT ACCOUNT SELECT SOMMAR Y 3l SET SALARY amp POSITION BUDGET SET SALARY EMPLOYEE MULTIPLE FUNDING SOURCES SET WITH INCREMENTS ABOVE BASE SALARY SETTING BY ACCOUNT SCREEN 1 Click on View Edit to open the Salary Increments Above Base box 2 Enter a New Amount and click Update Budgeted Increments Above Base Account 112953 ACCT 112953 Position 195832 Brian Smith Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Adjustments to Current Base Salary FY 2010 Increases Amount Percent Reallocation of Current Base 000 0 00 Return From Sabbatical or Leave 0 00 Other Adjustments explain below 0 00 000 0 00 Retention Equity amp Other 70 979 38 Reallocation of Proposed Base Salary 3 464 73 Faculty Promotion lll Make New Budget Amount Increme
116. otional Probation before July 1 ee who completes probation early and before July 1 Limited to non bargaining unit employees only 90 APPENDIX SALARY SETTING SCREEN DEFINITIONS PROPOSED SALARY INCREASES PURPOSE RESPONSIBILITY Proposed Salarv Increases Subject to Ca MEM COLA The Cost Of Living Adjustment is automatically calculated System calculation loaded into BPM in years that COLA 15 applicable The system re calculates and loads this amount for any Adjustments to Base Salary that are processed Merit Faculty amp Exempt In years merit is applicable enter either the percent or amount of User update merit increase for the employee or for the employee account if setting salary for a split funded employee at the account level Merit Non Exempt A merit increase calculated as 2 5 of Adjusted Current Base System calculation salary COLA will be loaded into BPM in years merit 15 appli cable Mandatory Merit Adjust 15 years merit is applicable reduce employee salary by amount User update ment Non Exempt that exceeds the maximum of the pay range BFA will notify unit of appropriate amount eliminate Merit for any employee who does not meet expectations on his or her performance re view or eliminate merit for employees who will be on initial or promotion probation as of July 1st Enter comments to explain the adjustment Retention Equity amp Other Enter amount of any other
117. ount Working B et Changes Summa Working B et Changes Detail Subcode Summary Itemized Position Details Title Code Summary Position Vacancy Detail Budget BPM FTE gt 1 00 Budget to Salary Comparison Reports Salary Variance Summary Salary Variance Summary Details Salary Variance by Position Audit Trail User Security Access Secondary Category Filter Report by Proposed Salary Reports Salary Certification Summary All Employees Salary Certification Summary Itemized Facu Salary Certification Summary Exempt Salary Certification Summary Non Exempt Salary Certification by Account All Employees Salary Summary by Employee All Inc gt 10 00 Salary Summary by Employee All Accounts Salary Details by Employee All Accounts increments Above Base Details by Employee All Accounts 501013 7110 1511101115721222017 Adjustments to Current Base Salary Accounts Facu Adjustments to Current Base Salary All Accounts Exempt Adjustments to Current Base Salary All Accounts Non Exempt Salary NOT Set by Account All Positions Salary NOT Set by Employee All Positions ACCOUNT MAIN SELECT MENU 89 APPENDIX SALARY SETTING SCREEN FIELD DEFINITIONS ADJUSTMENTS TO CURRENT PURPOSE RESPONSIBILITY BASE SALARY ALL TYPES OF EMPLOYEES Reallocation of Current Base Amounts and transferred between accounts are System update calculated and automatically u
118. pdated by the BPM system for a reallocation between accounts pro cessed on a split funded salary BEFORE salaries are set FACULTY Return From Sabbatical or Leave Enter the amount needed to restore the current year User update salary to the normal pay level for a faculty member returning from sabbatical leave or an extended leave without pay at the beginning of next year Other Faculty Adjustments Enter the dollar amount of User update a administrative increment that 15 being converted to base salary the next fiscal year or b base salary increase in the current year for a pro motion or reclass processed after the PHR freeze and effective before July 1 Enter comments to explain the reason for Other Fac ulty Adjustments xemer amp NOVEXEMPE Increase to Minimum of Salary Enter the increase to employee salary required by User update Range changes to salary range minimums Reclass after freeze and before July 1 Enter the dollar amount of the base salary increase User update in the current year for a promotion or reclass pro cessed after the PHR freeze and effective before July 1 NON EXEMPT 4 Completion of Original Promo Enter a 2 596 increase to employee salary when pro User update tional Probation before July 1 bation is completed on schedule after freezing PHR data for BPM but before July 1 Early Completion of Original or Pro Enter a 2 5 increase to current base for an employ User update m
119. proposed base salary increase ex User update Increases Faculty amp cept faculty promotion Enter comments to provide the reason Exempt only for the increase Reallocation of Proposed Amounts and transferred between accounts are calculated System update Base and automatically updated by the BPM system for a reallocation between accounts processed on a split funded salary AFTER salaries are set or for termination prior to July 1 Other Proposed Salary Increase NOT subject to CAP Faculty Only Faculty Promotion Enter the dollar amount for a faculty promotion This amount User update will be included in Proposed Base Salary but excluded in identi fying increases exceeding the increase Increments Above Base Administrative amp Acting Current year administrative and or acting increment total System load Increments amounts will be loaded into BPM for budget and reporting pur poses only The user can update the proposed year New User update amount that 15 displayed in the employee s total salary and choose to include it in the position budget These amounts NOT included in the proposed salary amount converted to PHR as July 1 salary A PHR action must be completed in order for the employee to receive an administrative or acting increment
120. robation before 7 1 0 00 509 0 00 Merit Reallocation of Current Base 000 000 Mandatory Merit Adjustment Reclass after freeze and before 7 1 Reallocation of Proposed Base Salary Early Completion of Probation before 7 1 996 3 0 00 Total Salary Increases 40 851 12 for Payroll Conversion once Salary has been Make New Budget Amount Comments Increments Above Base 40 851 12 New Budget Amount ACCOUNT ACCOUNT MAIN 13 SET SALARY amp POSITION BUDGET SET BY ACCOUNT SINGLE FUNDED NON EXEMPT POSITION EMPLOYEE DETAIL SCREEN 1 Confirm that the employee s Proposed Budget and Total Proposed Salary have been updated 2 Clicking the Set Salaries and Budget button will set Proposed Budget equal to Total Proposed Salary for all Non Exempt employees listed Total Sub Original Revised Proposed Current Proposed Salary Title Budget Budget Budget Salary Salary set sa 3729 372308 Yes d E dirus mca COM ON DUM EE 904 104 196705 M96065286 Ho Prog Mgmt Speci 090 3355 3352 33532 52575 27296 Yes wx eri iu 195745 1834325798 7 Supon Assoc 100 1 50 50000 599224 wilde penas i 104 195744 191256030 Prog Mgmt Speci 100 1 00 388
121. rrent ad Verify adjustments to current base salary All Accounts Non justments to non exempt salaries priate Exempt 1 increase to salary range mini mum complete probation before 7 1 move reallocation or termina tion and early completion of proba tion before July 1 salary Not Set by Account Identifies persons whose salaries Verify all salaries have been set in the ac Positions 7 have not been set in the accounts counts for which you are responsible belonging in the organization select ed in Category salary Not Set by Employee Identifies persons whose salaries Verify all salaries have been set in total for Positions 7 have not been set in the entirety all employees 1 years where COLA and Merit are not applicable salaries are loaded as set so these reports should not show any data The report example shows the message you will receive when trying to run this report when all salaries have been set 62 REPORT DESCRIPTIONS BUDGET SUMMARY Budget Summary Proposed PHR Budget Itemized 5 8 W Itemized Faculty 1011 1012 1015 1016 Exempt 1013 Non Exempt 1014 Sub Total ltemized 5 amp VV Hon Itemized 5 amp W Lecturers 1018 Faculty Contractual 2069 Contingent 11 2090 Graduate Assistants 1020 Sub Total Non ltemized 5 amp VV Other 5 amp W Labor amp Assistants 2000 2
122. sired unit To return to a display of all accounts that you may access click Show Accounts 190913 ACCT 190913 190914 190914 1190915 ACCT 190915 130916 190916 1 190953 ACCT 190953 1290143 290143 Search for my Accounts By Dept SubDept de 17017 DEPT 17017 7017 10 1 10 11011210 1017 10 Arts 8 Professions 17730 DEPT 17730 11130 10 DEPT 17730 10 17740 DEPT 17740 17740 61 DEPT 17740 61 13203 DEPT 19209 19209 01 DEPT 19209 01 Page 1121 Page 1 2 By Last Name By University ID By Position Number To locate account information for a specific employee enter Last Name or University ID number in the associated field and click on Search To locate account information for an individual position enter the Position Number and click Search In the search results Click on Select in the Details column to go directly to the Position Employee Details screen for the selected employee and account or In the search results click on an Account number to access the Account Budget Summary screen for the selected account 1190913 ACCT 190913 190914 190914 190915 ACCT 190915 5 190916 953 190953 An ACCT 230143 Details by Last Name 190913 tomer 195900250 191941 Mtem d 1 10 1 2 3 4 5 6 LOG ON amp NAVIGATION A
123. t 530480 FTE 0 00 Budget D 1012 185803 Nancy O Hara 9148510 Prof 0 75 131 200 131 280 D 0 00 1012 185894 PeterD Phelps 8217502 Asst Prof 07 87 207 87 207 0 0 00 1012 105806 Steven Kappeler 0123801 Assoc Prof amp Dir O75 27 278 87 278 0 5 00 Acct 112814 FTE 0 00 Budget 15 180 Acct 203802 FTE 0 00 Budget D 1012 185700 Nancy M Martinelli 9217502 Asst Prof 0 38 41 208 55 374 13 485 32 13 Acct 112953 FTE 0 37 Budget 42 031 Acct 525425 FTE 0 00 Budget 0 1012 185708 Edward Weinekandt 8148510 Prof 0 38 50 000 50 066 0 0 00 Acct 112953 FTE 0 62 Budget 178 185 1012 108710 Micheal Graham 0123500 Assoc Prof 075 08 323 00 383 1 0 00 Acct 285143 FTE 0 00 Budget D 1012 185711 Matthew G Kapoor 8140101 Prof amp Chair 1 00 214 000 214 000 0 0 00 1012 185714 Micholas Hale 8148510 Prof 0 55 77 245 81 745 14 500 18 77 1012 185717 Ralph D Giffen 8148510 Prof 0 70 108 985 108 985 0 0 00 Acct 433328 FTE 0 00 Budget D 1012 185718 Andrea Lopez 8148510 Prof 0 75 95 402 95 402 0 0 00 Acct 525318 FTE 0 00 Budget 0 1012 185720 Edward Tsou 0148510 Prof D 75 101 807 101 807 D 0 00 1 of 4 73 REPORT DESCRIPTIONS gt 1 BPM FTE gt 1 00 by Position All Accounts Report printed by Trainer on Wednesday March 30 2011 at 3 46 57 PM Division 77 Division 77 Program Major Fund Supp Ind Default Element SubElement Total Total FRS Sub BPM Proposed PHR Proposed Salary Nam
124. t Budgeted Position 40 e Update Title Code Subcode Budget and Comments 42 SETTING BUDGETS FOR POOLED POSITIONS e Lecturers Faculty Contractual Contingent and Graduate Assistants 44 SETTING BUDGETS FOR OTHER SALARIES amp WAGES REVENUE amp OPERATING e Other Salaries amp Wages Budget Adjustments 47 e Fringe Benefits Calculator 49 e Operating Expense Budget Adjustments 53 REPORTING BPM Reports Menu 29 e Report Descriptions 59 APPENDIX e Salary Setting Screen Field Definitions 90 OVERVIEW ANNUAL BUDGET PREPARATION amp SALARY SETTING PROCESS sesuedx3 Ndg uonisog 94N NA Suv 6 6 jenuuy 9 uoneJedaug ejeq uonisog 929944 uo pounjdeo ejeq sojnqugy 4 uonisodg gt 6 6 5 413 ainjn 9 149112 AJ3u9Jinj3 lt 9 uoneJedaug 5 Jo MalAJ9AQ Monday Tues Thurs Tuesday Thursday Thursday Friday Thursday Wednesday Friday Friday Thursday Tuesday Friday Monday
125. ure or Cancel to leave the budget amount unchanged and close the edit box Total Sub Original Revised Proposed Current Proposed Salary Position Name Title code Budget Budget Budget New Proposed ya Budget New nd 1012 41 909 41 909 46 978 81 55 213 91 Yes Martinelli Asst Prof ENS 3213 2011 0010 53 1012 037 0 50 42 031 42 031 42 031 42 031 10 49 542 05 Yes 112953 1012 037 080 42051 29 42031 4203110 4954205 Yes 525425 11012 007770 229069 2700354 Yes Grand Total 0 75 1 00 83 940 83 940 83 440 111 919 60 131 919 60 ACCOUNT ACCOLMT MAIN BACK kakal SELECT T SUMMARY MENU 1 5 Review updated BPM FTE and Proposed Budget figures Total Sub Original Revised Proposed current Proposed Salary Position Name Title Accounticode FTE Budget Budget Budget Salary Salary set 112913 fiom 038 9 66374 sorna 592739 Yes Grand Total 0 75 1 00 83 940 83 940 97 405 111 919 60 131 919 60 ACCOUNT ACCOLHT MAIN BACK SELECT E SUMMARY MENU 21 SET SALARY amp POSITION BUDGET SET SALARY EMPLOYEE MULTIPLE FUNDING SOURCES SET WITH INCREMENTS ABOVE BASE POSITION EMPLOYEE DETAILS SCREEN 1 Select an employee s UID and click Set Salary Sub Original Revised Proposed Current PE bed Salary Posmen Budget Budget OS Salary Salary set 10
126. view reallocated and Proposed Budget figures for accuracy Total Sub BPMIPHR Original Revised Proposed Current Proposed Salary Position Title 19013 1013 zu set Baret 1013 050 1401 Saemd 26 041 5346244 7654124 Yes 10955 10151050 000 Yes mr Total ET 1 00 53 882 53 882 E 53 882 53 882 1 EE COUNT MAIN 20 SET SALARY amp POSITION BUDGET SET SALARY BY EMPLOYEE MULTIPLE FUNDING SOURCES REALLOCATE AND SET WITH BUDGETABLE ACCOUNTS POSITION EMPLOYEE DETAIL SCREEN 1 Click on a Position or UID number to select an employee for salary setting 2 Click on Split Salary Set Salary to access the Split Employee Details screen Sub Original Revised Proposed Current Salary cocep AS Budget Budget set Yes DE RN IRL OR 188730 MeisssbOSSewesen 10 im 3 93948 1012 195683 191433042 per 10 11044 110448 18778448 Yes ow 195713 195049911 Por 1 00 10 79 48 94482 ve 1012 195815 194871313 038 os 81330 6586 6132964 Yes how 195716 H94562985Dzcanec per 1 00 10 92 2 922 92223 223 Yes Variance 584 391 59 Grand Total 24 76 28 19 3 464 197 3 464 1
127. w Grand Total 2 00 48 000 48 000 123 000 raining Test Link to Vacant BPM Position to Vacant BPM Position Search ACCOUNT 40 VACANT BUDGETED POSITION LINK EMPLOYEE RECORD TO VACANT BUDGETED POSITION ACCOUNT SUMMARY SCREEN 1 To view the linked budgeted position on the Position Employee Details Screen click on Faculty Exempt or Non Exempt from the Account Summary Screen depending on the employment cate gory of the linked employee POSITION EMPLOYEE DETAILS SCREEN 1 Note that the PHR position number Category Status Title and subcode have superseded those of the vacant BPM position The vacant BPM position has been deleted 2 This can be verified by selecting Audit Trail from the Position Employee Details screen for the original BPM position Category Status Total Sub Original Revised Proposed Current Proposed Salary code Poston mmm I Salary Salary set mu HM 198071 Ud Coordinator DEED 090 10 LEEREN 100 1 1058 400 00 72s 1299 17299 12393 Yes 96724 193586255 e 19090523 mc incr aes 1013 196737 1957747904 coordinar 100 100 48920 455096 48995 Yes 098738
128. y gt E lt gt de 417651 o gt w fes co SET SALARY amp POSITION BUDGET SET SALARY USING SALARY SPREADSHEET POSITION EMPLOYEE DETAILS SCREEN 1 Salaries may be set utilizing a spreadsheet format Click Set Salary by Spreadsheet from any Position Employee Details screen Itemized Faculty Exempt or Non Exempt Total Sub igina Revised Proposed Current Proposed Salary coce Budget Budget E set a 5 pumps f oo os 1 5 amol Ye iorz 195683 191433042 rer 070 trois vio 10449 eris 8 ve _ 1012 196684 190722003 saacs Prot 035 oso 91738 45867 488881 Yes 1012 195689 90700459 swande Por 075 07 28 9285 96 40 40 96 340 40 Yes 1012 95692 1913159660 pur _ 01728 11720 11720934 147834 Yes 1042 195696 193832097 Kappeler assoc Prof Dr 07 2 87278 104 447 06 144708 Yes Variance 550 564 96 Grand Total 24 76 28 19 3 464 197 3 464 197 3 907 106 4 012 466 23 4 057 672 96 ltemized 1011 6 00 6 00 558 849 558 849 558 649 98 048 80 98 048 60 Itemized Fac 1012 18 76 21 46 2 905 348 2 905 348 2 948 259 3 403 015 67 3 448 822 40 Itemized 1015 0 00 0 00 0 0 0 0 00 0 00 Itemized 1016 0 00 0 73 0 0 0 50 001 76 50 001 76 Page 1 2 3 4 Split Position Split Salary COUNT j MAIN BACK SELECT MENU 33 2 81727135
129. yroll Conversion once Salary has been set Make New Budget Amount Comments View _ 1 Make New Budget Amount OK ACCOUNT ACCOUNT MAIN Audit Trail RACH j SELECT SUMMARY MENU 3 Note that the Total Proposed Salary and Proposed Base Salary are set to zero but the Proposed Budget amount remains unchanged Position 195724 Kelli E Barrera Next Position 195748 Jeanette M Barrett Select Revised Budget Current Base Salary Adjusted Current Base Salary Increase Proposed Base Salary Proposed Budget Adjustments to Current Base Salary FY 2010 Increases Amount Percent Amount Increase to Minimum of Salary Range 0 00 Reallocation of Current Base 0 0 0 00 55 after freeze and before 7 1 0 00 COLA Merit Retention Equity amp Other Reallocation of Proposed Base Salary Total Salary Increases subject to 15 CAP Make New Budget Amount Increments Above Base View Comments Make New Budget Amount j ACCOUNT j ACCOUNT UN Audit Trail RACK SELECT SUMMARY MENU EXIT 37 SET SALARY amp POSITION BUDGET EMPLOYEE TERMINATING PRIOR TO JULY 1 RESET TO CURRENT BASE 4 To remove the Termination Flag checkmark click Employee Terminating Prior to July 1 again Click OK to confirm that you intend to set salary for the employ
130. z zi fre 1170 arg on mood zr boo 000 000 0070 iL 3E 225 Se Sf fc de G20 Chol Wew BEIOUSIN SEH 099626 Dg 08 85 26 D 0 hat 0070 0070 10 000 00 08 85 6 dU D UJ 352 9070 maw 4 DOSE IE OO Dse sr ID OD RSE oF 0070 0070 100 000 wo OO 05 1070 DOSE oF 05020 yg 69 0070 07 510 89 t 37D 69 0070 10 000 00 org 08515085 10 Up SLS 99 FFO EITEL yg sel D0 Fee SEL 1170 OO FES SEL nu OO FEE og 007005 2 00 0 no 000 on OO FEL TEL ora OO rel ESI Buea mu PEAS art ortis amu 000 TE PPS 26 zzL a argos 59 050 210 21261 889 Dg zB 83618 Ze BIG le 0070 On oss 00 0 000 000 0070 EB BLZ BZ ZB ele gz 0070 EIEL yg 159 trI Le amp 3e LE be Boe IE 0070 Orre 000 000 0070 007950 51 Ia PLE ZF EITEL maw Wo Sel 197512 100 18818 181 1170 ETEL 0070 on 000 51 ooo 000 000 0070 LU EU 1 reu 1 101 udig awong Go lire 92 0070 Lee s Du 92 0070 0070 10 Mo 00 org SE Lrae az Dd 0000 ELD ALZBL yg PT LRS TZ Im par SE 0070 pru 000 0070 TZ

budget preparation & maintenance system training and user manual

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budget preparation &amp; maintenance system training and user manual

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budget preparation & maintenance system training and user manual