Grademaster Manual
Contents
1. MN z MC Key K Verify V Rescorec R2 L Mark R if you will be per forming data collection on both sides of the sheet Mark V if you want a scan verification number printed in the score box of each sheet Mark K to accept only one selection per row If you select the K option when a sheet contains multiple selections on a row none of the selec tions for that row will be included in the tally If the K option is not marked on the first sheet scanned multiple marks will be allowed through out batch processing To obtain the results from data collection processing insert side 1 and side 2 if necessary of Tally Report Form 23300 through the scanner This form will provide a tabulation of all marks entered during batch processing The Tally Report Form can be inserted at any time during or after batch process ing without interruption of the tabulation process Warning Continued on page 14 13 Data Collection Operation pressing the Reset Options button will clear all data collection information In the event an Tally Report Form 23300 is not available the results can be viewed in the display window To view the results press the Summary Display button after batch processing and follow the instructions displayed in the window for viewing the tabulated results Print Cartridge Operations GradeMaster uses a disposable Hewlett Packard ink cartridge Item 26370 for print opera2. period call the Apperson Technical Support Center at 800 827 9219 In the event your scanner needs factory repair you will receive instructions on packaging and shipping WHAT IS NOT COVERED BY THIS LIMITED WARRANTY Routine cleaning or normal cosmetic and mechanical wear Damage from acts of God Damage from misuse abuse or neglect Damage from repair or replacement of warranted parts by non Apperson personnel Damage from modification or incorporation of other products a Continued on page 32 Warranty Information TERMS OF THE WARRANTY The warranty is void on any product which the original identification marks or serial num bers have been altered All exchanged parts replaced under this warranty will become the property of Apperson EXCEPT AS EXPRESSLY SET FORTH IN THIS WARRANTY APPERSON MAKES NO OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING ANY IMPLIED WAR RANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE APPERSON EXPRESSLY DISCLAIMS ALL WARRANTIES NOT STATED IN THIS LIMITED WARRANTY ANY IMPLIED WARRANTIES THAT MAY BE IMPOSED BY LAW ARE LIMITED TO THE TERMS OF THIS EXPRESS LIMITED WARRANTY LIMITATION OF REMEDY Apperson is not liable for any damages by the Scanner or the failure of the scanner to perform including any lost profits lost savings incidental damages or consequential damages Apperson is not liable for any claim made by a third party or made by you for a third party This l
3. on the scanner and press the Summary Display button Successively pressing Summary Display will show additional information The following information will be displayed E The machine serial number E The GradeMaster firmware version of your scanner E The total number of sheets processed E The number of sheets processed since the last calibration E The number of sheets processed since the last factory service DA s Ordering Supplies You can order GradeMaster supplies from Apperson Print Resources General supplies available from Apperson include E Standard GradeMaster compatible forms Customized GradeMaster compatible forms Print cartridges Serial or USB computer cables DataLink software Calibration sheets For a detailed description of test answer sheets ballots surveys and supporting forms call your Apperson representa tive or visit our web site at www appersonedu com GradeMaster Supplies 800 827 9219 www appersonedu com 25 Troubleshooting Obtaining Service for GradeMaster If you are experiencing inconsistent operation or irregulari ties with GradeMaster try re calibrating the scanner using the calibration sheet provided with the machine In many cases a simple calibration will resolve the problem Use the following guide to troubleshoot basic operational problems that you have encountered If you are unable to re solve the problem or have service questions please call the numb
4. report form or viewed on the display panel When viewing summary information you may insert additional answer sheets for continued scoring at any time Class Average Press Summary Display on the display panel to view the class average and number of sheets processed PROCESSED 00 AVG 4e 7 85 19 Continued on page 6 Scoring Tests Tally of Incorrect Answers amp Frequency Distribution Report After processing a batch of answer sheets use Item Analy sis Form 23140 to get a detailed report of the test The Item Analysis report will provide a frequency distribution of scores in 5 increments The report also lists the number of wrong answers selected for each test question Item Analysis Questions 1 100 Form 23140 4223 6 3 14 5 8 3 4 10 2 meg A A E vg 84 6 1 15 9 2 7 2 2 3 5 o Os If Item Analysis Form 23140 is not available the number of wrong answers per question can be viewed in the display window To view the number of wrong answers for each ques tion press the Summary Display button twice Follow the 6 instructions displayed in the window for viewing the tally of wrong answers While viewing this information you can continue processing additional answer sheets at any time Tally of all Marks Made Use Tally Report Form 23300 to get a report listing a tally of all marks entered by students This report can be useful for a detailed analysis of student selections on frequently mis
5. the survey information can be viewed in the display window To view survey results press the Summary Display button after batch processing and follow the instructions displayed in the window for viewing the results PRUEESSED 310 IBY er Y MARKS Data Collection Operation Placing GradeMaster in data collection mode disables standard test scoring operations This can be useful when processing surveys evaluations or ballots with standard Grade Master test answer sheets or customized scan forms When in data collection mode the scanner will create a tally of all marks made on the sheets The tabulation results can be obtained by inserting Tally Report Form 23300 through the scanner when the batch processing is complete or by viewing results on the display window Up to 9 999 scan sheets can be processed in a single batch To enter into Data Collection Mode press the Reset Op tions button 2 or 3 times until Data Collection appears in the display window In this mode all selections for each question will be tabu lated Up to 100 questions can be tabulated in Data Collection mode When tabulating questions which are on both sides of an answer sheet scan side 1 of a sheet followed by side 2 before continuing onto the next sheet The following data collection options can be enabled by making the appropriate selection on the keyline of the first sheet scanned 12 MARK THESE OPTIONS ON THE FIRST SHEET ONLY AAA DS
6. GradeMaster User Manual Tests e Ballots e Surveys Grade 2 M t r CAI CBI ls CES Test Scoring Machine Apperson Education Products 800 827 9219 www appersonedu com About GradeMaster 000 cece eee eens 1 Scoring TestSics isaac cris ata 2 Preparing the Key Key Reset Options Scoring Getting a Summary of the Test Results Processing Ballots oooooooommommm o 8 Getting Elections Results Processing Surveys oooococccoccco eee ee eeeee 10 Getting Survey Results Data Collection Operation o oooooommoo o 12 Print Cartridge Operati0nS ooooooooomom o 15 Installing a New Print Cartridge Removing a Print Cartridge Servicing a Print Cartridge Connecting the GradeMaster to a Computer 18 Calibrating GradeMaster oooooooooommom o 19 Cleaning the Read Sensors and Clearing Paper Path oooooocooommmo o 21 Displaying Machine Information 24 Ordering Supplies 00c cece eee ee eens 25 Troubleshooting 00 e eee eee eee ee eee eee 26 Obtaining Service for GradeMaster Problems and Solutions FCC Compliance Statement ooooooooo 30 Warranty Information oo oooooommmmmomoo 31 About GradeMaster The GradeMaster is a versatile mark read scanner de signed to score tests process ballots and tabulate surveys It can perform these functions in stand alone mode or connected to a computer for advan
7. ations This Class A digital apparatus meets all requirements of the Canadian Interference Causing Equipment Regulations Cet appareil num rique de la classe A respecte toutes les exigences du R glement sur le mat riel brouilleur du Canada 30 Warranty Information WHAT IS THE WARRANTY FOR MY SCANNER Your Scanner is covered by a 1 year limited warranty You are entitled to the following services while your scanner is under warranty coverage Unlimited telephone support Free parts and labor for repair work e lfnecessary a loaner machine will be provided while your scanner is being repaired Loaner machines are subject to availability and freight charges WHAT ARE THE TERMS OF THIS LIMITED WARRANTY Apperson warrants that the Scanner you have purchased is free from defects in materials or workmanship under normal use during the warranty period The warranty period com mences on the 1st of the month following the shipping date for 1 year During the warranty period Apperson will repair or replace defective parts with new parts or with service able used parts that are equivalent or superior to new parts in performance Warranty service may be fulfilled by shipping user replaceable parts such as power transformer print cartridge cover and similar components directly to you HOW DO I OBTAIN WARRANTY SERVICE OR TECHNICAL SUPPORT To arrange for warranty services or to receive free technical support during your warranty
8. ced data collection GradeMaster uses reflective read technology for superior pencil mark recognition Always use a No 2 lead pencil when completing GradeMaster scan sheets The scanner will not read marks from ink pens or markers even if the marks are black A large selection of GradeMaster compatible answer sheets ballots surveys and analysis forms are available from Apperson Print Resources These forms have been specifically designed to utilize the advanced features of GradeMaster including paper skew detection and reading student ID numbers The classic 888 style answer sheets ballots and surveys can also be scored using the GradeMaster in full compatibility mode The subjective score box on the classic 888 style forms is a patented process of the Scantron Corporation therefore GradeMaster will not add subjective scores to the objective portion of classic style answer sheets 4 Scoring Tests GradeMaster must be programmed with the correct an swer pattern prior to scoring answers sheets To program the scanner simply insert the teacher key When properly keyed GradeMaster will display the number of questions keyed on the display window and you may begin inserting answers sheets for scoring GradeMaster will score up to 200 questions keyed KEYED 30 Preparing the Key To designate an answer sheet as a key mark the Key bubble K in the keyline as shown below Key mujun Verifyc Vx RescorecR When the Veri
9. er s power socket and into the electrical outlet Make sure the power supply is labeled with the GradeMaster logo The power supply should be rated as 24 volts DC 400mA Rows in Sheet Differs from Key This error generally occurs when the student answer sheet does not match the form used as a key If the answer sheets differ from the key either remark the answer sheets onto forms which match the key or remark the key to match the form used on the answer sheets If the sheets are identical erase any extraneous marks made on the answer sheet or the key that appear near the black timing marks on the left edge or the black markings at the top of the sheets If the problem persists try cleaning the read sensors and re calibrating the scanner refer to page 19 Calibrating GradeMaster Motor Runs Continuously Power off the scanner by unplugging the power supply Wait 5 seconds and replug the power supply If the motor continues to run call 800 827 9219 and ask for the Technical Support Department 290 FCC Compliance Statement FCC Compliance This equipment has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules Operation is subject to the following two conditions 1 This device may not cause harmful interference and 2 This device must accept any interference received including interference that may cause undesired opera tion Industry Canada Regul
10. er below and ask for Technical Support For Service and Repair call 800 827 9219 Problems and Solutions Poor Print Quality Refer to page 15 Print Cartridge Operations 1 Remove the print cartridge cover 2 Remove the print cartridge from the scanner 3 Gently wipe the silver nozzle plate of the cartridge with a lint free tissue Inspect the plate to ensure all dust and lint has been removed 4 Replace the print cartridge and the print cartridge cover Make sure the print cartridge cover is securely seated and locks into place Marks are Not Detected Very light or thin pencil marks may not be recognized by the sensors If the marks are made in ink blue black or other color the scanner will not detect the marks Mark over the intended marks with a No 2 pencil If the marks appear to be valid but are not recognized try cleaning the read sensors and re calibrating the scanner refer to page 19 Calibrating GradeMaster Inconsistent Scoring Check the marks that are being scored inconsistently Make sure the marks are dark and fill in the entire bubble area Check Continued on page 28 27 Troubleshooting erasure marks for completeness If you continue to experience inconsistencies clean the read sensors and re calibrate the scanner refer to page 19 Calibrating GradeMaster Paper Jams Check the paper path for materials that may be lodged between the plates If you see an object bloc
11. etermine how many sheets have been processed since last calibration press the Summary Display button 3 times The display window will show how many sheets have been scanned since the previous calibration If 7 500 sheets have been processed since your last calibration the following message will appear on your display REACY RECOMMEND CALIBRATION SOON Continued on page 20 Calibrating GradeMaster window whenever the scanner is powered on This message will no longer display after the scanner has been calibrated If you are experiencing irregular test scoring take correc tive action by calibrating the scanner In most cases this will resolve the problem We recommend cleaning the scanner read sensors prior to calibration refer to page 21 To calibrate GradeMaster follow the instructions printed on the calibration sheet Calibration Sheet lt lt FEED DIRECTION a ror ALIBRATION INSTRUCTIONS i lay 2 ae cae p a lo de ql Sheet Be careful not to skew the sheet when Grade Advantage pes suro ine NEXT srta ton feeding aster READY TO CALIBRATE appears in ho display 4 After successful calibration CALIBRATED wil appear in the displ olaaa buon 5 Pross the RESET OPTIONS button 0 0 5 5 0 7 0 0 10 20 1 25 1 30 B 2 amp APPERSON gt 20 Cleaning the Read Sensors and Clearing Paper Path Paper dust or erasure debris can interfe
12. fy V option is marked on the keyline cor rect answers are printed on individual student answer sheets If the Verify V bubble is not marked a dash prints next to incorrect responses adie Mark the Rescore R bubble in the keyline to rescore a previously scored test Rescoring a test automatically enables the verify option After marking the keyline fill in the correct answer pattern for each question on the test Multiple marks may be keyed as the correct answer for a question Questions keyed with multiple marks will be indicated with an X printed next to the question for verification purposes __kx SOS Keyan Verify meer Rescorec Ha 1 cA gt Be cC gt cDa cEz 2 ma cB cC cp cE 3 cCA gt cB3 mae cD gt cEz 4 A gt cB gt cC gt ma cE 5 lt A gt cB gt eses cD gt cEz 6 cA3 cB3 cCs cpa MODOD O Key Reset Options There are two key reset options available for test scor ing When GradeMaster is powered on it automatically enters into the Score Mode option Pressing the Reset Options button will put the scanner in Rescore Mode Rescore Mode Continued on page 4 Be Scoring Tests has the identical effect as marking the Rescore R bubble in the keyline When using standard GradeMaster answer sheets Re score Mode is not necessary since rescoring can be activated by a keyline selection When using the classic 888 style an swer sheets Rescore Mode is necessary in order to re
13. gn your own data entry template E Preset templates for existing OMR documents E Windows compatible Get Connected With DataLink Today OEE To order DataLink or to obtain more information call iS e 5 800 827 9219 To order online goto DataLink is a product of Apperson Print Resources Inc PC Compatible APPERSON a divison of Apperson Print Resources 24580 04 08 800 827 9219 www appersonedu com
14. imitation applies whether damages are sought or a claim made under this warranty or as a tort claim including negligence and strict product liability a contract claim or any other claim This limitation cannot be waived or amended by any person This limitation of liability will be effective even if Apperson or an authorized representative of Apperson has been advised by you of the possibility of such damages Copyrights 2000 2008 Apperson Print Resources Inc All Rights Reserved Reproduction adaptation or translation without prior written permission is prohibited except as allowed under the copyright laws First Edition March 2000 Second Edition May 2001 Third Edition May 2002 Fourth Edition July 2003 Fifth Edition April 2008 Printed in USA x on GradeMaster is the property of Apperson Print Resources Inc 851 SW 34th Street Bldg B e Renton WA 98057 800 827 9219 www appersonprint com www appersonedu com 230 Maximize GradeMaster s features Interface GradeMaster with your PC with DATASLINK Featuring E Data can be saved in ASCII format which can be imported into many popular database amp spread sheet applications m DataLink includes several reporting options for detailed evaluation of test results e Item Analysis Report e Class Roster Frequency Chart e Student Report E DataLink survey analysis tools provide for tabulation of basic item analysis reports of data m Desi
15. isplay window Up to 9 999 surveys can be processed in a single batch Design your survey questions and selections to match the bubble pattern on the survey form You have an option of allowing multiple selections per row or accepting only a single selection for each row The GradeMaster default option allows multiple selections per row To accept only one selection per row you must mark the first survey processed as indicated below In this mode if a survey contains multiple selections on a row none of the selec tions for that row will be included in the tally After each survey is scanned a verification number is mmm FOR OFFICE USE ONLY When this box is marked on the first sheet the scanner allows only one mark per horizontal row 10 printed inside the Survey Verification box For information on how to process surveys with more than 40 questions or when using a standard GradeMaster answer sheet for surveys refer to the section titled Data Collection Operation on page 12 Getting Survey Results To obtain the results of a survey insert side 1 and side 2 if necessary of Item Analysis Form 23140 or Tally Report Form 23300 through the scanner The Item Analysis Form can be inserted at any time during or after batch processing without interruption of the tabulation process Warning pressing the Reset Options button will clear all survey results In the event an Item Analysis Form 23140 is not available
16. king the pathway carefully remove it by inserting a stiff sheet of paper through the plates If you are unable to remove the object remove the cover assembly refer to page 21 Removing Cover Assembly Invalid ID Number Check the ID number marked by the student for accuracy An invalid ID number message will appear if a row totals greater than 9 If you receive an invalid ID message for a form that does not have an ID grid try re calibrating the scanner refer to page 19 Calibrating GradeMaster Paper Misfed There may be an object interfering with the paper path which is causing the scan sheet to skew If there is an object blocking the paper path carefully remove it with a stiff sheet of paper If you are unable to remove the object refer to page 21 to remove the front cover Always make sure the guide edge of the scan sheet is laying flat in the insertion channel If scan sheets are fed crooked a paper misfed message will appear If this error message continues try re calibrating the scanner If this error message persists even though the sheet is being fed prop erly you can press the Next Display button after the error occurs to override the error on the next sheet Pressing Next 98 Display twice will disable this error for the remaining batch Take care to insert sheets properly after disabling this error detection GradeMaster Will Not Power On Check the power supply to ensure it is firmly inserted into the scann
17. r ww FOR OFFICE USE ONLY When this box is marked on the first sheet the scanner allows only one mark per horizontal row iB each ballot is scanned a verification number is printed inside the Ballot Verification box For information on how to process elections with more than 100 candidates or when using a standard GradeMaster answer sheet for elections refer to the section titled Data Collection Operation on page 12 Getting Election Results To obtain the results of an election insert side 1 of Item Analysis Form 23140 through the scanner The Item Analy sis Form can be inserted at any time during or after batch processing without interruption of the tabulation process Warning pressing the Reset Options button will clear all elec tion results In the event an Item Analysis Form 23140 is not available the election information can be viewed in the display window To view election results press the Summary Display button after batch processing and follow the instructions displayed in the window for viewing the results CANDIDATE 23 te 1 VOTES Processing Surveys Survey Form 23100 is specifically designed for processing surveys with GradeMaster This form can be used for surveys with up to 40 questions It includes 5 choices for each ques tion Survey results can be obtained by inserting Item Analysis Form 23140 through the scanner when the batch processing is complete or by viewing results on the d
18. re with normal op eration of the read sensors If you are experiencing inconsistent scoring or a blocked paper path take the following steps to correct the problem After cleaning always calibrate the scan ner refer to page 19 Removing Cover Assembly 1 Unscrew the thumbscrew on ived including Interference that may cause undesired DC Power Supply Only the backside of the scanner SEMENTSERVICES INC 800 827 9219 Fig 1 2 Remove the cover assembly from the back chassis Fig 1 Cleaning the Scanner 1 Using a slightly damp tissue clean any paper dust or ink spray on the back chassis Fig 2 pg 22 Continued on page 22 D1 Cleaning the Read Sensors and Clearing Paper Path 2 Use canned air spray to clear any dust particles on the read sensors Fig 3 3 If there is dust build up in the printer slot then remove the print cartridges and clean the slot with an unfolded paperclip and tissue Fig 4 1 Insert the tab located at the lower right of the cover into slot in the back chassis and pivot the cover downward and flush Fig 5a and 5b pg 23 22 Fig 5a Fig 5b 2 Tighten the thumbscrew Fig 1 pg 21 securely and inspect to ensure the cover is secured flush onto the back chassis 3 Always calibrate the scanner after cleaning refer to page 19 Displaying Machine Information To display information about your GradeMaster scan ner power
19. ridge and as shown in Fig 4 and 5 Fig 6 If a cartridge continues to print poorly after wiping the nozzle plate a new print cartridge may be necessary 47 Connecting the GradeMaster to a Computer GradeMaster can con nect to a computer through USB or with a standard 9 pin serial cable To use the USB connection it is first necessary to install the DataLink software Using your Grade Master scanner with DataLink software you can create ASCII files of data transmitted from the scanner DataLink is a software application developed by Apperson for retrieving data from Apperson s line of test scoring scanners DataLink also includes test analysis reports and a survey tabulation report Data collected using DataLink can be saved and used by spreadsheets databases or statistical applications DataLink is a PC application GradeMaster transmits ASCII data in a variety of formats If you are building a customized interface for a specific applica 18 Calibrating GradeMaster tion contact Apperson for documentation on communication specifications To ensure consistent and accurate pencil mark recognition your GradeMaster scanner should be calibrated annually or after every 7 500 sheets processed which ever comes first A calibration sheet has been provided with your scanner for this purpose Please keep the calibration sheet in a convenient location for easy retrieval as needed To d
20. score answer sheets The scanner must be in either Score Mode or Rescore Mode to score answer sheets Scoring When the key has been marked with the correct answers insert it through the scanner Always verify the key has been properly recorded before inserting student answer sheets Once keyed begin processing student answer sheets Up to 9 999 answer sheets can be processed in a single batch If the test includes questions from both sides of the answer sheet first process side 1 of the key immediately followed by side 2 the Key K bubble must be marked on each side of the key in order to key multiple sides When scoring multiple sides each side of a test answer sheet must be processed before processing another answer sheet You may score up to 200 questions in this manner eA As student forms are fed through GradeMaster the total number of correct answers for each student appears in the window display and is also printed inside the Score box at the bottom of the form or inside the Rescore box if the Rescore R bubble was marked If an answer sheet is rejected by the scanner check the window display for the cause of the problem Take corrective action and reinsert the answer sheet If the problem persists refer to the Troubleshooting section of the user manual Getting a Summary of the Test Results There are several summary options available once a test has been scored Summaries can be printed using an Item Analysis
21. sed questions The scanner will keep a tally of all marks selected for up to 100 questions Tally Report Questions 1 50 Form 23300 N 2D 0 1 23 0 0 7D 1 1 E 5 19 2 0 0 5 24 0 0 TIA 12A_ 12B 1 6 2 0 21 0 2 0 27 0 a Ee on EN re 118 11C 170 17 w 2g 3 23 2 o 1 o 2jf26 1 10 Lia wl ic wl 2A 28 2 2E 7 7 E C C 2C De Processing Ballots Ballot Form 23120 is specifically designed for processing ballots with GradeMaster This form tabulates the votes for up to 100 candidates Election results can be obtained by insert ing Item Analysis Form 23140 through the scanner when the batch processing is complete or by viewing results on the display window Up to 9 999 ballots can be processed in a single batch Ballot response bubbles are labeled 1 through 100 Assign each candidate a unique number which corresponds to a num ber on the ballot form You have an option of allowing multiple votes per row or accepting only a single selection per row Al lowing only single selections per row can restrict students from voting for more than one candidate for an office The Grade Master default option allows multiple selections per row To accept only one selection per row you must mark the first ballot processed as indicated below In this mode if a ballot contains multiple selections on a row none of the selections for that row will be included in the tally Afte
22. tions Under normal operating conditions the cartridge should provide reliable service for up to a year Installing a New Print Cartridge 1 Squeeze the print cartridge cover and firmly press in the tab located on the right side to dis engage the cover Fig 1 Lift the cover away from the scanner Fig 2 pg 16 2 Remove the protective tape that covers the silver nozzle plate of the cartridge Fig 3 pg 16 3 Insert the print cartridge into the scanner Fig 4 pg 16 Continued on page 16 Fig 1 2 45 Print Cartridge Operations 4 Replace the printer cover by aligning the locking tabs with their corresponding holes on the scanner housing Firmly press in the tab on the right side of the cover and press into the housing until the tabs lock into place Fig 3 1 Squeeze the print cartridge cover and firmly press in 16 the tab located on the right side to disengage the cover Fig 1 pg 15 Lift the cover away from the scanner Fig 2 2 Remove the cartridge from the scanner Fig 5 Fig 5 Servicing a Print Cartridge 1 Remove the cartridge using the instructions listed on page 15 and 16 WIPE PLATE HERE 2 Gently wipe the silver nozzle plate of the cartridge with a lint free tissue Fig 6 Inspect the plate to ensure all dust and lint has been removed 3 Replace the cartridge following in structions 3 and 4 on pg 15 and 16 Installing a New Print Cart
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