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LU 252XXXXXXA - MFLV2 UTAX - Fax 542

1. SSS ee 1 N 1 1 an I L T BRWWWRR Re OS dA Ca Ca CA d amp amp Q2 O2 TO DO 2 TO TO i6 e DW W WWW C3 03 03 09 9 9 WY WWD YW 92 b2 B2 B2 b2 B2 b 02 WY Contents Installation V Y S S 3 a Oo R R Y is M Operation Directory machine Maintenance Safety Number of copies Relay broadcast Fax or PC reception depending on model Technical parameters Local Area Network LAN settings Local network settings Automatic configuration Manual configuration IEEE address or Ethernet address or MAC address Netbios names SNTP server configuration Message service and the Internet Initialisation parameters Access to connection and message service parameters Access to servers parameters Access to the authentification SMTP parameters Settings Standard settings Mail sorting Internet Connection Immediate connection to the Internet Programmed connection Deactivating the Internet function SMS service SMS Parameters Sending an SMS Erase an SMS SMS Reception SMS read Print an SMS SMS Server DIRECTORY Creating subscribers records Adding a record Creating subscribers lists Adding a list Adding or deleting a number from the list Consulting a record or a list Modifying a record or a list Deleting a record or a list Printing the directory Importing a directory The file structure Procedure Exporting a directory 1030 4 4 o SJ Q90 U 2 02 o 1 416 I N me e e e e
2. ADVANCED FCT DEPT CODES PRINT tS Enter the number of the department you want to print and confirm by pressing OK The machine begins printing the report as shown in the illustration below DEPARTMENT CODES SID Smith Number 0987654321 Date 12 12 06 14 20 Department 01 Department Name FAX LASER Department Code 3178 Pages sent 1589 Pages copied 2890 Printing the department report The administrator may print reports for all the departments created To do so M 884 OK ADVANCED FCT DEPT CODES PRINT tS Enter the administrator department number 00 and confirm by pressing OK The machine prints the report as shown in the illustration below DEPARTMENT CODES SID Smith Number 0885654321 Date 12 12 06 14 20 Dept Department name Dept Code Pages sent Pages copied 00 Master 1234 1258 3698 001 Office 44 6589 2596 1589 002 Office 85 2574 3561 4587 003 Office 47 1593 1897 5984 Contents Installation etting started J C Setting Directory Operation Maintenance Safety machine Operation USE OF THE DEPARTMENT CODES BY A DEPARTMENT To access the different machine functions each department must enter its own access code as delivered by the administrator When the function M 881 OK DEPT CODES is activated the screen displays THU 20 FEB 10 15 ENTER DEPT CODE t amp Press on the
3. 1 PC KIT ONLY 2 PCL PC KIT Printing in GDI mode Printing in PCL Postscript Mode Setting your machine Contents LOcAL AREA NETWORK LAN SETTINGS DEPENDING ON MODEL Your terminal is a new generation machine that will be part of your local network just like a PC Its built in local network access card will enable you to send documents through an SMTP POP3 local message server internally or externally depending on the settings of your message server Installation To benefit from all the available network options you should make the following settings described in the sections below local network settings to introduce your fax machine into your local network message service settings for all your faxes and E mails to be automatically managed by your message server Caution Although rather simple network settings sometimes require a sound knowledge of your own computer configuration If that is administrated by anyone in your company we recommend you ask that person for the settings described below Getting started LOCAL NETWORK SETTINGS S AY S S SES SRS ES wn Automatic configuration We recommend that you carry out a manual configuration of your terminal The automatic configuration of the local network settings may be considered if your local network features a S DHCP or BOOTP server that can dynamically assign addresses to the peripheral devices present 2 on the LAN a T
4. Programmed connection An automatic connection to the Internet depends on how your machine is programmed and more particularly on the standard settings refer to paragraph Standard settings page 3 17 DEACTIVATING THE INTERNET FUNCTION If you do not wish to use the Internet functions M 91 OK INTERNET SUPPLIER t Select NO ACCESS in the ISP list and confirm with OK Setting your machine Contents SMS SERVICE Thanks to the SMS button you can send an SMS to subscribers all over the world An SMS Short Message Service is a service which permits short written messages to be sent to mobile phones or other SMS compatible devices The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from e g France 160 characters Italy 640 characters Installation The SMS service is dependent upon the country and the service provider Caution There is a special scale of charges for the SMS service SMS PARAMETERS etting started s C This menu is used to set several options automatic SMS print on reception beep activated during SMS reception send your details activated the address of your terminal A S A t6 ES Ex nw The address is only modified if several terminals are installed on your line It is used to differentiate between two machines during SMS reception When you want a contact to send SMSs
5. Select the interface language t amp Modify the parameters you want to change on the screen then confirm MAIN SETTINGS At the first power on set up the date and time the network type the language and check the others parameters shown hereafter BEFORE TRANSMISSION Date Time At any moment you may change the date and time on your fax machine To change the date and time M 21 OK SETUP DATE TIME tS Enter the numbers of the required time and date one after another for example November 8 2006 at 9h33 press 0 8 1 1 0 6 0 9 3 3 and press OK to confirm Your fax number your name Your fax will print out your fax number on each document it transmits if you save this number and if the machine is set to SENDING HEADER refer to paragraph Technical parameters page 3 8 To save your fax number and your name M 22 OK SETUP NUMBER NAME tS Enter your fax number 20 digits max and press OK to confirm tS Enter your name 20 characters max then press OK to confirm 3 2 Setting your machine Type of network You may connect your fax to either a PSTN or private network such as private automatic branch exchange PABX You must select the network which is the most convenient To select the type of network M 2511 OK SETUP NETWORKS TEL NETWORK NETWORK TYPE tS Select option PABX or PSTN then confirm your choice with OK Geographical settings These settings will enable you to use your machine
6. Toner icon On toner empty Blinking toner near end toner low E Fax reception icon On reception possible Blinking unprinted document s in memory or being received Off reception impossible 1 Depending on model 20 16 2119 14 13 17 12 15 INSTALLATION Installing your terminal Installation requirements Operational precautions Unpacking the machine parts Description Installing the removable parts Installing the printer paper tray Installing the printer output stacker Installing the document feeder for scanning Installing the original document output stacker Loading paper Loading paper manually Installing the second paper cassette unit option Connections Telephone and LAN connection Power line connection and switch on Installing the Duplex unit depending on model or option GETTING STARTED Navigation methods Presentation The navigator The display screen Access to functions Menu driven access Direct access by number Functions list SETTING YOUR MACHINE Remote setting of parameters Embedded web server Prerequisites Access to the Web server Main settings Before transmission Date Time Your fax number your name Type of network Geographical settings Local prefix Transmission report Document feed type Economy period Before reception Fax answering machine Reception without paper UA CA FO wo iO 0o 06 L See ee 1
7. 3 2 the reduced copy of the document first page will not be printed and it notifies you that the communication is manual machine Settin Rerouting This function is used to reroute faxes received to a directory contact To use this function you have to perform two operations set the rerouting address of the fax and activate rerouting Directory Activate rerouting M 3911 OK FAX FAX FORWARD REROUTING ACTIVATION ts Using the keys v or within the navigator select option gt gt 3911 WITH t Confirm with OK Remark If the function WITHOUT is selected the menus 3912 and 3913 will not be included in the functions overview when it is printed out Operation Maintenance Safety 5 5 Operation Set the re direction contact M 3912 OK FAX FAX FORWARD REROUTING CALL NUMBER tS Using the keys w or 4 within the navigator select the subscriber from the directory if the directory is empty the display will show DIRECTORY EMPTY Enter the number of the subscriber manually or store the name and related number in the directory refer to paragraph Adding a record page 4 2 Remark You may forward a fax to the e mail address of the subscriber stored in your directory if the fax is not available The Fax will then be sent as an attachment in the pre defined file format see p 3 10 for the configuration of the attachment files format M 3913 OK FAX FAX FORWARD REROUTING COPY tS Using the keys
8. 3 4 M 253 OK LOCAL NETWORK LAN settings M 2531 OK CONFIGURATION Select the configuration mode p 3 11 M 2532 OK IP ADDRESS IP address of the terminal p 3 12 M 2533 OK SUBNET MASK Sub network mask p 3 12 M 2534 OK GATEWAY Gateway address p 3 12 M 2535 OK IEEE ADDRESS IEEE address of the terminal consultation only p 3 12 M 2536 OK NETBIOS 1 NAME NetBIOS name 1 p 3 12 M 2537 OK NETBIOS 2 NAME NetBIOS name 2 p 3 12 M 2538 OK WINS 1 Address of the NetBIOS name server 1 p 3 12 M 2539 OK WINS 2 Address of the NetBIOS name server 2 p 3 12 M 254 OK SNTP SERVER SNTP server configuration p 3 13 M 2541 OK ADDRESS SNTP server address p 3 13 M 2542 OK PORT SNTP server port p 3 13 M 2543 OK STATE SNTP server state p 3 13 M 2544 OK TIME ZONE Time zone p 3 13 M 2545 OK SUMMER TIME Adjusting the summer time offset p 3 13 M 29 OK TECHNICALS Technical parameters p 3 8 M 20 OK GEOGRAPHICAL Geographical settings p 3 3 M 201 OK COUNTRY The country you select will set the corresponding p 3 3 network language and keyboard M 202 OK NETWORK Set the network individually p 3 3 M 203 OK LANGUAGE Set the language individually p 3 3 MAIN MENU 3 FAx Functions Function description Page M 31 OK TRANSMISSION Single and multiple address transmission p 5 4 M32 OK Eco TRANS Send a document during the economy period p 3 5 M33 OK POLLING RX Polling request p 5 19 M 34 OK POLLING TX Deposit a document p 5 19 M35 OK MBX SENDING Send to a mailb
9. E a R S 3 3 wu i t Using the printer s left and right notches gently push the tray in until it stops as illustrated below Getting started Setting your machine Directory tS Fit the tray cover Operation Maintenance Safety 1 7 Installation INSTALLING THE PRINTER OUTPUT STACKER ts With both hands slightly bend the centre part of the stacker upwards in order to insert its clips into the notches located on the upper part of the printer Release the stacker so that it recovers its initial shape INSTALLING THE DOCUMENT FEEDER FOR SCANNING t Fit the stacker by inserting its two toes into the notches provided at the rear of the terminal 1 8 Installation Contents INSTALLING THE ORIGINAL DOCUMENT OUTPUT STACKER ts Fit the output stacker on the upper front part of the terminal by inserting its two toes into the notches provided gt E a R S 3 3 a 2 Getting started Setting your machine LOADING PAPER ts gt Press the paper size guide on the right in order to push both paper size guides to the left or to the right s Q g S amp Q Y S S 2 E S E t Place a stack of paper into the tray In case of letterhead paper be sure to place the paper printed side up 3 1 9 Installation t Secure the stack of paper by pushing the paper size guides against the rig
10. I EXE DOCUMENT CONSULTING CH INSTRUCTION HANDBOOK FAX SYSTEM WELCOME Congratulations for purchasing this new generation communication terminal This terminal is capable of faxing printing and scanning and furthermore can be used for Internet communications Your terminal will meet all your professional requirements This User s Manual presents the model in the range Model Equipment Colour scanner 33 6 kbps fax and 56 kbps data modem 20 ppm black amp white laser printer LAN 10 100 Base T FAX 542 It combines power user friendliness and simplicity thanks to its navigator its multitask access and its direct access directory Providing access to the Internet your terminal lets you depending on model send and receive faxes to E mails thanks to the F x to E mail function send and receive E mails send and receive SMS s You can also print to PCL 6 and SG Script 3 formats emulation of Postscript level 3 language We recommend that you read this Manual carefully in order to familiarise yourself with the various features and functions of your terminal List of accessories The following additional accessories are proposed for these models Directory card 500 page paper tray Consumables To refer to the last page of this user manual for the characteristics 1 Depending on country and depending on your operator 2 Thelist of accessories is subject to chang
11. Internet connection Reception of all documents over the telephone network is done one at a time at fax reception RECEPTION OVER THE PUBLIC SWITCHED TELEPHONE NETWORK PSTN Fax reception depends on the parameter settings of your machine RECEPTION OVER THE INTERNET Whatever the document received reception is automatic at each Internet connection Incoming documents other than fax files Word process file CAD etc may not be opened by your fax However you may keep this or these document s in your Internet mailbox until it is automatically converted by the F X to Fax service if you have a subscription or until computer use or automatic transfer refer to paragraph Mail sorting page 3 18 COPYING Your fax offers to print out one more copies of one or more pages 5 12 Operation LOCAL COPY Standard copy I7 ZS Position the document face down refer to paragraph Document positioning page 5 1 Press key o twice Sophisticated copy ZS aAA E E AAR Position the document face down refer to paragraph Document positioning page 5 1 Press key o 3 Enter the desired number of copies and press OK to confirm Choose FAST QUALITY or PHOTO resolution with the keys 4 or v then press OK to confirm Set the desired zoom value 25 TO 400 with keys 4 or v and the numerical keypad then press OK to confirm Choose the copy output type between COPY ASSEMBLED or NOT ASS
12. S S S sS E RS b 2 S S Safety 6 3 Maintenance ts 3 Unlock the toner cartridge by turning the blue locking clip in the direction shown in the illustration below ts 4 Separate the drum cartridge from the toner cartridge Drum cartridge Toner cartridge t 5 Remove the new toner cartridge from its box holding it firmly in both hands 6 4 Maintenance t 6 Shake the toner cartridges alternately in the directions shown by the arrows in the illustration below t t 7 Remove the protective plastic strip from the cartridge Contents Installation Getting started t 8 Insert the new toner cartridge in the drum cartridge until locked in place Setting your machine m Directory Caution Make sure not to touch the green coloured drum roller located under the fold away flap of the drum cartridge which could cause deterioration to the print quality of your faxes and your local photocopies Operation Caution Do not touch the metal parts located on the side of the toner drum cartridge set as shown below to prevent causing damage due to possible static electricity discharges Maintenance Drum roller Safety Maintenance Caution Make sure not to touch the black coloured development roller located in front of the toner cartridge which would cause downgrading to the print quality of your faxes and your local ph
13. TO FTP Scanned document send to FTP server p 5 9 E M88 OK DEPT CODES Setting the department codes E M 881 OK ACTIVATION Change the department code settings p 5 22 M 882 OK NEW DEPT Create or modify a department code p 5 23 E M 883 OK CANCEL Delete a department code p 5 24 M 884 OK PRINT Print a department code list p 5 25 Safety 2 7 Getting started MAIN MENU 9 INTERNET Functions Function description Page M 91 OK SUPPLIER Choose the service provider ISP p 3 15 M 92 OK INIT PROVIDER Initialisation of your provider M 921 OK CONNECTION ISP parameters p 3 15 M 9211 OK CALL NUMB ISP call number M 9212 OK IDENTIFIER ISP identifier M 9213 OK PASSWORD ISP password M 922 OK MESS SERV Message service parameters p 3 15 M 9221 OK IDENTIFIER Message service identifier M 9222 OK PASSWORD Message service password M 9223 OK E MAIL ADR Message service e mail address M 923 OK SERVERS SMTP POP3 and DNS parameters p 3 15 M 9231 OK SMTP SMTP server M 9232 OK POP3 POP3 server M 9233 OK DNS 1 Primary DNS M 9234 OK DNS 2 Secondary DNS M 924 OK SMTP AUTHENT SMTP authentification access parameters p 3 15 M 9241 OK ACTIVATION SMTP authentification activation M 93 OK IMMED ACCES Immediate access to ISP p 3 20 M 94 OK SETTINGS Internet settings M 941 OK CONNEC TYPE Select connection type p 3 17 M 942 OK SEND TYPE Select transmission type p 3 18 M 943 OK PERIOD Select the period of connection
14. Yor 4 within the navigator select the COPY option local printout of the information relayed to your system either WITH or WITHOUT t Confirm with OK Caution E mails can only be relayed to e mail addresses The configuration of landlines does not provide for relaying to fax machines Tx forwarding This function is used to configure the machine so that any document transmitted by fax or to an e mail address is also sent to a third party The recipient will be selected from the entries in your machine s directory It may be a fax machine number an e mail address or an FTP address M 3921 OK FAX FAX FORWARD TX FORWARD ACTIVATION tS Using the keys V or 4 within the navigator select WITH ou WITHOUT and confirm with OK Remark If you choose WITHOUT the menu 3922 won t be displayed M 3922 OK FAX FAX FORWARD TX FORWARD CALL NUMBER E Select the recipient you want from the directory and confirm by pressing OK E The function is active and from now on any documents transmitted will have a copy sent to the selected recipient tS The transmission mode to the copied recipient depends on the type of short numbers in the directory If the short number is a telephone number or a mixed number tel e mail or tel FTP the copy will be sent by fax to the recipient s telephone number If the short number is an e mail address or an FTP number the copy will be sent in IP mode to the recipient s e mail or FTP ad
15. add the remaining letters until your subscriber s name is complete 5 2 Operation Contents Assigned number dialling ts Press key T Your fax lists the subscribers records and lists in the Directory in alphabetical order then Use keys 4 or v ofthe navigator to scroll all subscribers for choice and choose the required subscriber or subscriber list or Installation t Press key T Then press the letter assigned to the subscriber refer to paragraph M 11 OK Directory New contact page 4 2 The screen displays the corresponding name or tS Enter the subscriber or subscriber list assigned number etting started The screen displays the name of the subscriber or subscriber list assigned to this number J M From the redial key ce z You can redial one number among the ten last numbers you just dialled before F E For a fax number Tel in the Directory A t Press key The screen displays the last number called tS Use keys 4 or v of the navigator to select your desired number E For an E mail address a t Press key then Oe The screen displays the last E mail address used tS Use keys 4 or w of the navigator to select your desired E mail address To multiple numbers Operation You may dial to send a document simultaneously to multiple call numbers Caution This may be achieved only if the machine is parametered to send from the memory refer to paragraph Document feed type page 3 5 t
16. can then monitor the usage for each department The master department code is used to setup and modify the department code information During the setup procedure you are prompted to enter a 4 digit master department code This code is required to perform any modifications it is used as a supervisory master key The master code department number is preset to 00 by the machine The individual department codes are used to access and operate the machine During the setup procedure you can assign department numbers from 1 98 You are also prompted to enter a 4 digit department code for each department As each department enters their assigned department code to access and operate the terminal the usage for each department is recorded on the department code report FUNCTION MANAGEMENT BY THE ADMINISTRATOR By default the Department Code function is deactivated when the machine is first put into service Activating the department code M 881 OK ADVANCED FCT DEPT CODES ACTIVATION tS Using the browser s 4 or v keys select WITH t Press OK to confirm the function is activated 5 22 Operation Contents Deactivating the department code M 881 OK ADVANCED FCT DEPT CODES ACTIVATION tS Using the browser s amp or w keys select WITHOUT ts Press OK to confirm the function is deactivated Installation Setting the department codes The administrator must enter the department number to be created between 0
17. commands list p 5 11 MAIN MENU 7 MAILBOXES S 3 Functions Function description Page E M 71 OK CREATE MBX Create and modify a MBX p 5 28 s M 72 OK Deposir MBX Deposit a document into a MBX p 5 29 M 73 OK PRINT MBX Print the contents of a MBX p 5 29 M 74 OK DELETE MBX Delete an empty MBX p 5 29 M 75 OK Prt MBX LIST Print the MBX list p 5 29 MAIN MENU 8 ADVANCED FCT machine Setting your Functions Function description Page M 80 OK CALIBRATION Scanner calibration p 6 17 M81 OK Lock Activate an access limitation lock p 5 20 M811 OK LOCKING CODE Locking code p 5 20 M 812 OK LocK KEYBD Activate keyboard lock p 5 20 M 813 OK LOCK NUMBER Activate dialling lock p 5 21 S M 814 OK LOCK PARAMET Activate Internet settings lock p 5 21 S M815OK Lock SMS Activate SMS lock p 5 21 M 82 OK COUNTERS See the activity counters p 5 18 M 821 OK PRINTED PG Printed pages counter p 5 18 M 822 OK SCANNED PAGE Scanned pages counter p 5 18 M 823 OK SENT PAGES Sent pages counter p 5 18 E M 824 OK RECEIVED PG Received pages counter p 5 18 S M 84 OK SCAN amp PRINT Scanner and printer settings p 5 14 S M 841 OK SCANNER Scanner settings p 5 14 ES M 842 OK PRINTER Printer settings p 5 14 S M 85 OK CONSUMABLES Status of consumables p 6 2 M 87 OK SCAN TO M 871 OK SCAN TO PC Scanned document send to PC application p 5 22 S M 872 OK SCAN
18. completely abandoned but there is only one report per request WITHOUT no transmission report however your fax will note all transmissions that took place in its log refer to paragraph Logs page 5 16 ALWAYS a report is printed with each transmission ON ERROR a report is printed only if the transmission failed or is abandoned With each transmission report from memory a reduced version of the first page is automatically reproduced To select the report type M 231 OK SETUP SEND SEND REPORT VS Select the required option WITH WITHOUT ALWAYS or ON ERROR and confirm your choice with OK 34 Setting your machine Document feed type You may choose the way you want to feed your documents from memory transmission will take place only after memory storage of the document and dialling It allows you to get your originals back quickly to free up the machine from the feeder of the sheet feed scanner refer to paragraph Document positioning page 5 1 transmission will occur after dialling It allows transmission of larger documents which size can overtake the memory capacity To select the way you want to feed your documents M 232 OK SETUP SEND MEMORY SEND tS Select the option MEMORY or FEEDER and validate your choice with OK Remark In feeder mode the reduced image will not appear on the transmission report Economy period This function allows you to defer a fax transmission to off
19. dialed If your equipment is connected to a private exchange PABX enter the prefix number used by your PABX to access the telephone network for example 0 followed by a or pause When a charge code is used the transmission reports and the machine log printout contains the correspondent s number followed by the charge code s symbol Setting your Getting started Installation Contents Directory Maintenance Operation Safety machine Operation MAIL BOX MBX FAX There are 32 mailboxes MBX enabling you to transmit documents in complete confidence using an access code named code MBX to all subscribers equipped with a fax compatible to yours MBX 00 is public It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service MBX s 01 to 31 are private Each is password protected They can be used to receive documents confidentially The use and access to MBX 01 31 are conditioned by the initialisation defined by a MBX code if needed and a mnenonic its S I D Later you may modify the features of an MBX print the contents of an MBX only possible if the MBX contains one or more documents with a star next to the MBX When the contents of an MBX have been printed it becomes empty delete an MBX only if the MBX is initialised and empty print the list of your fax machine s MBX s You may receive and send through an MBX in complete confi
20. e e e e e e ae a lA NNN e SOCCMINIUNVAUNERWNNNEE YS Q9 U9 C9 WWW DW WWW Q9 YP C9 C9 O9 9 WW 9 3 21 3 21 3 22 3 23 3 23 3 23 3 24 3 24 4 1 4 2 4 3 4 3 4 4 4 5 4 5 4 6 4 6 4 6 4 8 4 9 5 OPERATION Sending Document positioning Scanner Choosing the resolution contrast Resolution Contrast Dialling From the directory From the redial key To multiple numbers Transmission over the Public Switched Telephone Network PSTN Immediate transmission Delayed transmission Transmission with auto redial Rerouting Tx forwarding Transmission over the Internet Sending a black and white document to an E Mail address Sending a colour document to an E mail address Sending a typed message to an E Mail address Scan to FTP Deposit a file in an FTP server Multi contact sending Transmission waiting queue Immediately perform transmission from the waiting queue Consult or modify the waiting queue Deleting a transmission on hold Printing a document in waiting or in deposit Print the waiting queue Cancelling a transmission in progress Reception Reception over the Public Switched Telephone Network PSTN Reception over the Internet Copying Local copy Standard copy Sophisticated copy Specific copy settings Scanner settings Printer settings Other functions Logs Printing the functions list Printing the machine settings Memorizing a sequence of keys To register a sequence for example in key F1 To send a fax d
21. in different preset countries using different languages Country By choosing a country you initialise the settings for the public telephone network the language by default To select the country M 201 OK SETUP GEOGRAPHICAL COUNTRY tS Select the required option and press the OK key to confirm Network This setting enables you to individually set the type of public telephone network so that your machine can communicate over the public network of the country you have chosen in compliance with the applicable standards Remark These settings are different from the NETWORK TYPE p 3 3 which allows you to choose between public and private network To select the network M 202 OK SETUP GEOGRAPHICAL NETWORK tS Select the required option and press the OK key to confirm Language This setting enables you to choose a language other than that imposed by the COUNTRY setting To select the language M 203 OK SETUP GEOGRAPHICAL LANGUAGE tS Select the required option and press the OK key to confirm 3 3 Contents Installation Getting started E S A 5 amp E S e Operation Directory Maintenance Safety amp E Q E E Setting your machine Local prefix This function is used when your fax is installed with a private network behind a company s PABX It allows you to program an additional automatic local prefix to be defined enabling you to automatically exit
22. next Internet connection Your subscriber will receive an E mail ts Add an attachment scanned document to your mail Place the document to be attached in the sheet fed scanner face down or on the flat bed scanner scan side facing the machine Press key 2 Select B amp W SCAN or COLOUR SCAN by means of or v keys depending on the document and confirm with OK If needed set the contrast with keys or v and confirm with OK The document is scanned and the mail is memorised They will be sent at the next Internet connection The other party will receive an E mail with an attached document 5 8 Operation Contents ScAN TO FTP The scan to FTP function enables you to put your TIFF JPEG and PDF files in an FTP server for example for archiving To connect to the FTP server you must know the name of the FTP user and the password When sending files the machine connects to the FTP server using the defined connection parameters Installation Remark This function is programmed by default on the F2 key Deposit a file in an FTP server t Put the document in the scanner refer to paragraph Document positioning page 5 1 Getting started tS Press the PC key A choice screen is displayed tS Select M 872 OK ADVANCED FCT SCAN TO SCAN TO FTP or press F2 key then press OK key Remark The F2 key is configured by default with the Scan to FTP function U3 Enter the FTP address of the server or
23. of your machine To get access to the counters of the machine M 82 OK ADVANCED FCT COUNTERS These counters indicate the number of printed pages M 821 OK ADVANCED FCT COUNTERS PRINTED PG scanned pages M 822 OK ADVANCED FCT COUNTERS SCANNED PAGE transmitted pages M 823 OK ADVANCED FCT COUNTERS SENT PAGES received pages M 824 OK ADVANCED FCT COUNTERS RECEIVED PG DEPOSIT AND POLLING You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function Setting the machine for document deposits you must define the type SIMPLE it may be polled only once from the memory or feeder MULTIPLE it may be polled as many times as necessary from the memory 5 18 Operation Setting the machine for polled documents you must define the poll number then depending on the type of poll you may launch an immediate poll program a delayed poll with a chosen time launch a multi poll either immediately or later Placing a document in deposit t amp Insert the document to deposit in the feeder tS Select M 34 OK FAX POLLING TX and confirm with OK t Choose the type according to the table below Menu Procedure t Select FEEDER or MEMORY SIMPLE tS If necessary adjust the contrast and confirm with OK t Enter the number of pages that you wish to de
24. one more time t Press OK to confirm Remark When a code is already registered the machine asks you to give the former code before allowing you to modify it Locking the keyboard This function allows you to prevent access to non authorised persons An access code must be entered each time a person wants to use the machine To access the keypad unlocking menu M 812 OK ADVANCED FCT LOCK LOCK KEYBD tS Enter the four digit interlock code tS Press OK to confirm tS With keys 4 or of the navigator select the option WITH tS Press OK to confirm Remark After each operation the machine interlocks automatically 5 20 Operation Contents Locking the numbers This function locks dialling and the numerical keypad is disabled Transmissions are only possible from numbers included in the directory You can still send mails by typing in the addressee s address if this has no numbers in it To access the number interlocking option M 813 OK ADVANCED FCT LOCK LOCK NUMBER Installation tS Enter the four digit interlock code with the keypad tS Press OK to confirm t With keys 4 or v of the navigator select the option DIRECT ONLY t Press OK to confirm Getting started Locking the Internet settings This function prevents access to all the Internet settings of menu 9 As a matter of fact any untoward change to these settings might result in repeated connection failures You can still send documen
25. peak hours and thus reduce the cost of your communications The economy period via the telephone network at off peak hours is preset by default from 7 00 pm to 7 30 am Nevertheless you may change this time slot Modifying the economy period M 233 OK SETUP SEND ECO PER tS Enter the hours of the new economy period and confirm your selection with OK Using the economy period M 32 OK FAX ECO TRANS t Enter the call number and confirm with OK BEFORE RECEPTION Fax answering machine The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them The Fax Messages indicator light lets you know the state of your Fax answering machine Light on the answering machine is on Blinking your fax has documents in storage or is in the process of receiving faxes Light off memory full the fax cannot receive any more documents 3 5 Installation Contents Getting started E S A i amp amp S Nn Operation Directory Maintenance Safety Sy E D Q E E Setting your machine You can assure document confidentiality by using the 4 digit access code Once saved you will require this access code for printing fax messages in memory activate or deactivate the fax answering machine Saving an access code M 383 OK FAX FAX ANSW ANSWER CODE tS Enter the code 4 digits and confirm with OK Act
26. select it from the directory by pressing the T key machine tS Enter the name of the FTP user operation prohibited when the address is in the directory Setting your tS Enter the password of the FTP user operation prohibited when the address is in the document in colour Validate with OK this setting may be changed at any time during the send procedure with the colour key directory t Validate with OK e t Select B amp W SCAN to send a document in black and white or COLOR SCAN to send a S Enter the name of the attachment and validate with OK E E If necessary change the attachment format PDF or IMAGE and validate with OK E If you have started to scan with the flat scanner the unit will scan the other pages Put your second page to scan select NEXT and validate with OK Operation Multi contact sending Multi contact sending is not possible with the key dedicated to this function To make this type of send you have to create a group containing exclusively the FTP addresses Then carry out the same operations as for sending to one address except that you select an FTP address group in the directory and not a single address Maintenance Safety 5 9 Operation TRANSMISSION WAITING QUEUE This function lets you obtain a recap of all documents queuing for transmission including those in deposit or in delayed transmission etc It allows you to consult or modify the wait
27. size Document feeder Reception size A4 size Reception paper Paper tray capacity Second paper tray option Transmission procedures Possible phone line connections Scanned image resolution Reading system Print type Printer resolution Communication rate Width 389 mm Depth 460 mm Height 390 mm not including stacker 11 kg 220 240 V 50 60 Hz 4 A standby mode less than 15 W wait mode less than 75 W operation 580 W during copy 850 W peak operation 10 C to 35 C 50 to 95 F with a maximum difference of 10 C per hour storage 0 C to 40 C 32 to 104 F with a maximum difference of 10 C per hour Operation or storage 20 to 80 RH without condensation with a maximum difference of 20 per hour Width 216 mm max Height 297 mm Thickness 0 05 to 0 15 mm Max capacity a normal capacity of 35 pages 80 g m Width 210 mm Length 297 mm Plain paper copier type 80 g m 250 pages max 80 g m Second paper tray 500 pages 80 g m In accordance with UIT T recommendations for group 3 copiers To all public switched telephone networks or equivalent Scanner 600 dpi CIS optronics reading Laser printing process 600 x 600 dpi For group 3 33600 14400 12000 9600 7200 4800 2400 bps The effective transmission time for an A4 page ranges between a few seconds to approximately one minute depending on line quality modem bit rate the amount of information on the original do
28. small pieces of metal do not get into the terminal through its vents or other openings Such objects create the danger of fire or electri cal shock Do not allow water or other liquids to spill on or near the terminal Fire or electrical shock can occur should water or liquid come into contact with the terminal Lj S S E S Should liquid or any piece of metal accidently get inside the printer immediately turn it off unplug the power cord and contact your dealer Failure to take this immediate action creates the danger of fire or electrical shock Whenever the terminal emits unusually high amounts of heat smoke an unusual odor or noise immediately turn it off unplug it and contact your dealer Failure to take this imme diate action creates the danger of fire or electrical shock Getting started Paper for printer do not use paper previously printed by your terminal or any other printer the ink or toner deposited on that paper might damage the printing system of your terminal Caution Be sure to locate the terminal in a well ventilated location A minimal amount of ozone is generated during normal operation of this terminal Because of this an unpleasant odor may result when the printer is used for extensive printing in a poorly ventilated area For a comfortable healthy and safe operation be sure to locate the terminal in a well ventilated area Setting your machine Operation Directory Maintena
29. still facing up Installation Contents Replace the cassette cover and insert tray 2 into the second paper cassette unit gt E a 3 wm i Remark Be sure to use both hands whenever tray 2 is removed from or inserted into the second paper cassette unit Getting started Setting your machine Maintenance Operation Directory Safety 1 13 Installation CONNECTIONS Key to the diagram A Telephone line connector B AC power connector 1 Line cord model depending on country 2 AC power cord model depending on country t amp Make sure the On Off switch is set to 0 Off 1 14 Installation TELEPHONE AND LAN CONNECTION t amp Plug end of the telephone line 1 into the connector on the fax machine A and the other end into the wall telephone socket t amp LAN connection depending on model Plug end of the LAN cord as provided by your network administrator into port B of your fax machine and the other end into your local network port dedicated to your fax machine POWER LINE CONNECTION AND SWITCH ON Caution Refer to safety procedures in the Safety and Environment Chapter t amp Plug end of the main power cord 2 into the connector B on the fax machine and the other end in the wall outlet t amp Set the On Off switch to position 1 On After a few seconds when the printer has warmed up the date and time will appear To set the la
30. the company s telephone network system but only under certain conditions the company s internal numbers where a prefix is not required must be short numbers less than the minimal size to be defined for example France has 10 digits the outside numbers requiring a prefix must be long numbers greater or equal to the minimal size to be defined for example France has 10 digits Programming your fax with the local prefix consists of two steps defining the minimal size or equal of the company s outside numbers defining the outgoing local prefix of the company s telephone network This prefix will automat ically be added as soon as an external number is dialled Caution If you define a local prefix do not add it to the numbers stored in the directory it will be automatically dialled with each number Defining the minimal size and the local prefix M 252 OK SETUP NETWORKS PREFIX tS You can change the default value for the minimal size of the company s outside numbers and validate with OK The minimal size will range between 1 and 30 tS Enter the outgoing local prefix of the company s telephone network maximum 5 characters and validate with OK Transmission report You may print a transmission report for all communications over the telephone network STN You may choose between more than one criteria for printing reports WITH a report is given when the transmission was properly performed or when it is
31. to print all messages in memory using keys 4 and and validate with OK t Confirm with OK SMS SERVER This menu is used to set the transmission and reception numbers of your SMS centers They will be provided by your access provider You can define two SMS centres one main and one secondary The secondary centre may only be used for SMS reception Access to server mode M 46 OK SMS SERVICE SERVER Define SMS Centre 1 numbers M 461 OK SMS SERVICE SERVER SMS CENTRE 1 Define send number M 4611 OK SMS SERVICE SERVER SMS CENTRE 1 SEND NO t Enter the send number of your main SMS centre then validate with OK Define reception number M 4612 OK SMS SERVICE SERVER SMS CENTRE 1 RECEIVE NO tS Enter the reception number of your main SMS centre then validate with OK Define SMS Centre 2 numbers M 462 OK SMS SERVICE SERVER SMS CENTRE 2 Define reception number M 4621 OK SMS SERVICE SERVER SMS CENTRE 2 RECEIVE NO tS Enter the reception number of your secondary SMS centre then validate with OK 4 DIRECTORY Your fax lets you create a directory by memorising subscriber records and subscriber lists Your machine can store up to 500 subscriber records with names and phone numbers You may also group several names to build a subscriber list with up to 32 subscriber lists A subscriber list is made from the subscriber records already stored For all subscriber records or subscr
32. use this number it can be modified by entering another number then validating with OK t Select the option WITH the associated key if you want to associate a letter shortcut key with your contact The first letter free is displayed by default If you want to modify this scroll through the alphabet by using keys Y or 4 then validate your choice with OK t Select if necessary the appropriate send rate for a fax intended for your contact then validate your choice with OK CREATING SUBSCRIBERS LISTS Remark A subscriber list is made from the subscriber records already stored For each list fill in the following lines NAME of the list NUMBER ASSIGNED to the list this number is automatically assigned by the fax It allows quick access to the answering machine LIST COMPOSITION its lists the ID numbers assigned to the subscribers records included in the list LIST NUMBER a number lets you identify the list filed under L A list may include both fax and internet subscribers The same subscriber may be included in different lists Caution It is impossible to add one subscriber list to another subscriber list ADDING A LIST To add a list M 12 OK DIRECTORY NEW LIST tS Your fax machine has just created a new list fill it in by first entering the name of this list then confirm with OK You can stop a list or record creation at any time by pressing Q Also you do not have to complete all the li
33. your machine Changing the connection period PERIoDIC type M 943 OK INTERNET SETTINGS PERIOD t With the PERIODIC mode enter the new connection period by means of the numerical keypad between 00 01 am and 11 59 pm and press OK to confirm An Internet connection will be established every three hours default value Changing the connection times ser TIMES type M 943 OK INTERNET SETTINGS TIME t With the SET TIMES mode selected use the 4 or v key to place the cursor under the numeral you want to change Enter the new connection time s by means of the numerical keypad between 00 01 am and 11 59 pm and press OK to confirm Selecting the transmission type M 942 OK INTERNET SETTINGS SEND TYPE tS Select one of the transmission options IMMEDIATE or DURING CNX and press OK to confirm Selecting the print mode for the deposit notice M 944 OK INTERNET SETTINGS DEPOSIT NOTI tS Select one of the deposit notice options WITH WITHOUT ALWAYS or ON ERROR and press OK to confirm Printing the Internet settings M 945 OK INTERNET SETTINGS PRINT The Internet settings are printed These settings may also be printed together with all the other settings of your machine refer to paragraph Printing the machine settings page 5 17 Mail sorting This function lets you choose the mode for all Internet documents stored in your mail box You have three choices F X ONLY lets you poll and print E Mails in
34. your machine PC ONLY lets you keep your E Mails in you mailbox for later use with a computer no E Mail poll SHARE PC lets you if your PC and fax have two different addresses transfer all mails or only those with attachments to a PC if your PC and fax share the same address use the fax as a printer for E Mails for the PC M 96 OK INTERNET SORT MESSAGES Setting your machine F X Only mode tS Select option FX ONLY and press OK to confirm All E Mails are polled and printed PC Only mode tS Select option PC ONLY and press OK to confirm The E mails are neither polled nor printed and they may be used with a computer At each connection the number of E mails in your mailbox is displayed on the screen Share PC mode tS Select option SHARE PC and press OK to confirm You may choose to transfer your E mails to a PC or use the fax as an E mail printer To transfer the E Mails to a PC tS Select option WITH PC TRANS and press OK to confirm tS Enter the E Mail address of the computer you wish to transfer your E Mail and press OK to confirm tS Select your option from the table below and press OK to confirm Menu Description SEND ALL MAILS All E Mails are sent to the PC The fax machine polls and prints the usable E mails and transfers to UNUSABEBEATTAC the PC mailbox all the E mails containing attachments it cannot use To use the fax as an E Mail printer tS Select option W O PC TRANS and p
35. your terminal already has an unmodifiable yet consultable IEEE address Netbios names These names which can be used with the network options are used to identify your terminal machine from a PC connected to a local network for instance with the name IMP NETWORK 1 M 2536 OK SETUP NETWORKS LOCAL NETWORK NETBIOS 1 NAME M 2537 OK SETUP NETWORKS LOCAL NETWORK NETBIOS 2 NAME tS Enter the selected name 15 characters max and press OK to confirm The WINS1 and WINS2 servers used with the network options allow access to terminals on other sub networks by means of their NetBIOS name These two addresses must be filled in for the Scan To Disk function M 2538 OK SETUP NETWORKS LOCAL NETWORK WINS 1 M 2539 OK SETUP NETWORKS LOCAL NETWORK WINS 2 ts Enter the IP address of each server then validate with OK Setting your machine SNTP server configuration Remark The terminal can automatically update its date and time when connecting to an SNTP server Server address M 2541 OK SETUP NETWORKS SNTP SERVER ADDRESS t Enter the name of the SNTP server then validate with OK This name can be in the form of an IP address a DNS address or a NetBIOS name Server port M 2542 OK SETUP NETWORKS SNTP SERVER PORT t Enter the server port number then validate with OK The port by default is port 123 Activating the server access M 2543 OK SETUP NETWORKS SNTP SERVER STATE
36. 1 and 98 the number 00 is reserved for the administrator to enter his or her own department code and department name before being able to record other codes for different users Entering the master code M 882 OK ADVANCED FCT DEPT CODES NEW DEPT Getting started The screen displays NEW DEPT 00 gt FREE ts Using the browser s w key select 00 machine tS Confirm by pressing OK Setting your The screen displays 8821 gt DEPT CODE 8822 DEPT NAME Directory Press OK to confirm the line 8821 DEPT CODE The screen displays MASTERCODE and E E E Using the w key go to the line and enter your 4 digit department code remember this code E Confirm the code by pressing OK Operation E Using the browser s w key select 8822 DEPT NAME and press OK E Using the alphabetical keypad enter the name you want to give to your department maximum 20 characters tS Confirm your department name by pressing OK Maintenance Safety 1 Code only attributed to the administrator 5 23 Operation Creating a department code Only the administrator using the mastercode is able to attribute other department codes tS Enter your mastercode and confirm by OK M 882 OK ADVANCED FCT DEPT CODES NEW DEPT ts Enter a number between 01 and 98 or select a free number using the 4 or keys as shown on the machine s display tS Confirm your selection by pressing O
37. Check that the telephone line cable is correctly plugged in and that there is a tone signal on the telephone line by means of the q key You receive a blank page Make a photocopy of a document if it is correct then your fax is functioning normally Call back the subscriber and have him resend the document It was probably sent with the sheet inserted backwards You cannot send a fax Check that the telephone line cable is correctly plugged in Check the tone by pressing the d key Check the prefix is correctly programmed and used MACHINE PACKING AND TRANSPORTATION Always use the original package when transporting the machine Failure to do so could void the warranty tS 1 Disconnect the machine from the telephone network and the AC power socket t 2 Open the front cover ts 3 Close the front cover Unplug the phone line cord and the AC power cord the document holder and the document stacker Put them in the original package ts 4 Put the machine in the plastic bag and then in the original package with all the original packing material t 5 Close the shipping box with adhesive tape 6 26 Maintenance CHARACTERISTICS Device type Office fax machine fast operation with all Group 3 devices according to ITU T recommendations UNIT CHARACTERISTICS Dimensions Weight Electric power supply Power consumption max values Operating temperature Operating humidity Original document
38. E 1 very dangerous electric shock APARELHO A LASER DE CLASSE 1 7 1 Safety and Environment ENVIRONMENT The preservation of the environment is of importance to the manufacturer The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products throughout manufacturing release use and disposal The product The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment family The crossed bin symbol on the product indicates that it belongs to the electric and electronic equipment family ii Therefore according to European regulations you are requested to dispose of it at the selected collection areas to distribution centers in case of equivalent equipment purchase to the available local collecting centers dump selective collection etc Thus you participate in the Waste of Electric and Electronic Equipment reuse and development which can have potential effects on the environment and human health 7 2 CONSUMABLE CHARACTERISTICS Toner cartridge The standard toner cartridge can produce up to 6 000 pages when printing on A4 paper with a 596 max black and white ratio or 10 000 pages ITU No 1 in normal mode The initial toner cartridge can produce up to 2 000 pages when printing on A4 paper with a 596 max black and white ratio Th
39. EMBLED and press OK to confirm Set the required origin values with keys 4 or v the numerical keypad and press OK to confirm Set the required contrast value with keys or and press OK to confirm Set the required brightness value with keys 4 or v and press OK to confirm Choose the type of paper NORMAL THICK with keys 4 or w and press OK to confirm Choose the paper tray AUTOMATIC UPPER or LOWER with keys 4 or and press OK to confirm SPECIFIC COPY SETTINGS When the copy quality is no longer satisfactory you can perform a calibration To do so refer to paragraph Scanner calibration page 6 17 Moreover a high number of controls let you improve the copy quality Setting your Getting started Installation Contents Directory Operation Maintenance Safety machine Operation Scanner settings RESOLUTION to set the photocopy resolution ZOOM settings to reduce or magnify any portion of a document by choosing the origin and value of the zoom to apply to that portion The assembly parameter to choose between ASSEMBLED or NOT ASSEMBLED copies The ORIGIN parameter to choose the origin to be applied to the document CONTRAST to choose the photocopy contrast BRIGHTNESS is used to make your original document lighter or darker L R MARGINS to shift the margins or your original document to the left or to the right Printer settings PAPER is used to tell your machine what type of paper yo
40. For normal usage please respect the following rules Never leave the cover open unless required Do not attempt to oil the machine Always gently close the cover and avoid vibrations Do not open the cover while printing Never try to dismantle the machine Do not use paper that has stayed in the paper tray for a long time Look at the safety rules in the Safety and Environment chapter at the end of this booklet 6 1 Maintenance REPLACING THE CONSUMABLES TONER AND DRUM To check the remaining capacities of the consumables M 85 OK ADVANCED FCT CONSUMABLES The toner cartridge and the drum cartridge come with a chip card After replacing a consumable item in the printer you need to inform the machine about its features Replacing cartridges Replacing the toner cartridge To replace the toner cartridge proceed as shown below When the display shows CHANGE TONER OK TO CONFIRM t 1 Open the printer cover Maintenance a S Caution The fusing unit located inside the printer may become very hot during operation E To avoid injury do not touch S E zm Ss b ES 3 S b3 E iS t amp 2 Remove the drum toner cartridge assembly In order to protect the environment do not throw away the used toner cartridge Used cartridges should be disposed of in accordance with local regulations concerning waste materials Directory Setting your machine Operation Q
41. IBRATION tS Confirm your choice by pressing the OK key INCIDENTS COMMUNICATION ERRORS If the communication fails the fax advises you of an automatic retry later Example of what is displayed Current time FRI 11 SEP 20 13 Time of next try 0142685014 20 18 Transmission from the feeder You have the choice between waiting until the transmission takes place at the given time restarting the transmission immediately by pressing lt gt abandoning transmission by pressing Q To eject the document press again Directory Setting your Getting started Installation Contents Operation Maintenance Safety machine Maintenance Transmission from memory You have the choice between waiting until the transmission takes place at the given time restarting the transmission using the transmission queue refer to paragraph Immediately per form transmission from the waiting queue page 5 11 In this case for a document composed of several pages the transmission will take place from the page where the error occurred abandoning the transmission by deleting the corresponding command in the transmission queue refer to paragraph Cancelling a transmission in progress page 5 11 The fax machine makes at most 5 automatic redials The non transmitted document is automat
42. K The screen displays 8821 DEPT CODE 8822 DEPT NAME tS Press OK the screen displays DEPT CODE eR ok tS Enter a 4 digit code remember it if this code is already used by another service the machine displays CODE USED In this case enter another code tS Confirm your selection by pressing OK The machine also asks you if you want to be able to modify the department name Press OK then the key to return to the main menu Deleting a department code The administrator can also delete a department code to prevent the department associated with it having any access to the machine functions tS Enter your administrator mastercode M 883 OK ADVANCED FCT DEPT CODES CANCEL tS Enter the number of the department code you want to delete or search for it using the 4 or v keys tS Confirm by pressing OK A confirmation screen is displayed Press OK again to confirm the deletion Once confirmed the department code number becomes free again and the counters also associated with this number will be erased Caution If the administrator deletes his or her own department code all the other department codes will also be deleted 5 24 Operation Printing a department code The administrator may print reports for each department entered These reports show the department number between 01 and 98 its name the associated access code and the number of pages transmitted and copied by this department M 884 OK
43. S Enter the fax or E mail address or use the Directory or key G refer to above paragraphs ts Press key pp and enter the number of the second subscriber or second subscriber list Maintenance tS Repeat this last step for all subscribers or subscriber lists maximum 10 subscribers or subscriber lists tS Press OK o or to confirm the last addressee depending on the required operation Safety 5 3 Operation TRANSMISSION OVER THE PuBLIC SwrTCHED TELEPHONE NETWORK PSTN Immediate transmission ZS ZS ZS Position the document refer to paragraph Document positioning page 5 1 Enter the fax number or choose your dialling mode refer to paragraph Dialling page 5 2 then press The Line icon flashes during the call phase it stays lit when both faxes are in communication At the end of transmission the initial screen is displayed Delayed transmission This function allows you to transmit a document at a later time To program a postponed transmission you need to identify the subscriber number transmission time feeder type and number of pages To delay the transmission time of your document ZS ZS E E E ZS ZS Position the document refer to paragraph Document positioning page 5 1 Select M 31 OK FAX TRANSMISSION Enter the subscriber number you wish to program at a different time or choose your dialling mode refer to paragraph Dialling page 5 2 and confirm
44. S parameters p 3 21 M 451 OK AUTO PRINT Automatically print SMS received p 3 21 M 452 OK BEEP SMS Beep on SMS reception mode p 3 21 M 453 OK SENDER NAME Choose to show hide sender name p 3 21 M 454 OK TERM ADDR Terminal address p 3 21 M46 OK SERVER SMS servers settings p 3 24 M 461 OK SMS CENTRE 1 Number of main SMS centre p 3 24 M 4611 OK SEND NO Transmission number p 3 24 M 4612 OK RECEIVE NO Reception number p 3 24 M 462 OK SMS CENTRE 2 Number of secondary SMS centre p 3 24 M 4621 OK RECEIVE NO Reception number p 3 24 MAIN MENU 5 PRINT Functions Function description Page M 51 OK FUNCTIONS LIST Print the functions list p 5 16 M52 OK Locs Print the communication logs p 5 16 M53 OK DIRECTORY Print the directory p 4 6 M54 OK SETUP Print the settings list p 5 17 M 55 OK COMMANDS Print the commands list see M 65 OK p 5 11 M 56 OK LISTE MBX Print the MBX list see M 75 OK p 5 29 M 57 OK PCL FONTS Internal PCL fonts printing p 5 18 M 58 OK SG SCRIPT FONTS Internal SG Script fonts printing p 5 18 M 59 OK DEPART CODES Print a department code list p 5 26 2 6 Getting started Contents MAIN MENU 6 COMMANDS Functions Function description Page M 61 OK PERFORM Execute a pending command p 5 11 M 62 OK Mopiry Modify a pending command p 5 11 S M 63 OK CANCEL Cancel a pending command p 5 11 S M64 OK PRINT Print a pending document p 5 11 3 M 65 OK PRINT List Print the
45. Scanner calibration Incidents Communication errors Transmission from the feeder Transmission from memory Communication error codes Printer errors Error messages Printer paper jam Paper jam at the feeders and trays Scanner incidents Scanner paper jam Miscellaneous incidents Machine packing and transportation Characteristics Unit characteristics 7 SAFETY AND ENVIRONMENT Safety Environment The product This unit has been designed in accordance with European standards I CTR37 and CTR21 it is designed for connection to the Public Switched Telephone Network PSTN In case of any problems first contact your Supplier The mark CE attests that the products comply with the essential requirements of Directive R amp TTE 1999 5 EC For user safety in accordance with Directives 73 23 EC For electromagnetic interference in accordance with Directive 89 336 EC The manufacturer declares that the products are manufactured in accordance with ANNEX II of Directive R amp TTE 1999 S EC Directory Setting your Getting started Installation Contents Maintenance Operation Safety machine 1 INSTALLATION INSTALLING YOUR TERMINAL INSTALLATION REQUIREMENTS A proper location helps to ensure that your printer provides you with the long service life for which itis designed Double check to make sure that the location you select has the following characteristics Choose a location that is well ventilated When instal
46. X and Y coordinates with keys amp or v t Set the required coordinates with the numeric keypad or or v tS Confirm your setting by pressing OK Getting started Contrast t Set the desired contrast with keys 4 or v tS Confirm your setting by pressing OK machine so Luminosity E ue t Set the desired luminosity with keys or v tS Confirm your setting by pressing OK Margins S If you want to shift the side margins of your document to the left or to the right ts Adjust the left right margins shift in steps of 0 5 mm with keys or v tS Confirm your setting by pressing OK Printer settings Operation Paper t Select the type of paper NORMAL or THICK with keys 4 or v tS Confirm your setting by pressing OK ES Remarks 1 When the THICK type of paper is selected the printing speed is slowed down S 2 Use the manual feeder for paper substances over 90 g m S Paper tray t Select the paper tray to be used AUTOMATIC LOWER or UPPER using keys or v tS Confirm your setting by pressing OK A Operation Margins If you want to shift the side margins of your document to the left or to the right ts Adjust the left right margin shift in steps of 0 5 mm by means the 4 or v keys t Press OK to confirm OTHER FUNCTIONS Loes The incoming and outgoing logs list the last 30 transmissions incoming and outgoing made by your machine An automatic print out will take place after
47. add or delete the subscriber as shown in the table hereafter To Procedure Enter the subscriber ID number you wish to add and confirm add with OK Repeat this step for each added subscriber you want to add Place the keys w or 4 on the number you wish to delete delete Press key C to delete the number assigned to the list a RJA Repeat these 2 steps for each subscriber you wish to delete from the list t Confirm the new list by pressing key CONSULTING A RECORD OR A LIST ts Press key T The directory appears in alphabetical order t amp Select the subscriber record or subscriber list L you wish to consult MODIFYING A RECORD OR A LIST M 13 OK DIRECTORY MODIFY The directory appears in alphabetical order tS Use the 4 or w keys to select the subscriber list L you wish to modify and press OK to confirm t amp Modify the line or lines in the subscriber record or subscriber list and confirm each modification with OK Remark You may confirm your modification by pressing qo key but you will exit the menu and may not be able to modify the following lines 4 5 Getting started Installation Contents Setting your Operation Directory Maintenance Safety machine Directory DELETING A RECORD OR A LIST M 14 OK DIRECTORY CANCEL The directory appears in alphabetical order t Use the 4 or w keys to select the subscriber record or subscribers list L you wis
48. aintenance Code 0B Wrong number of pages There is a difference between the number of pages indicated during preparation for the transmission and the number of pages sent check the number of pages in the document Code 0C Received document error Ask the subscriber who called you to check the length of his document it may be too long to be completely received Code 0D Transmission failed Ask the sender to resend the document Code 13 Memory full Your fax can no longer receive since its memory is full There are too many received unprinted documents or too many documents in the transmission queue Print the received documents and delete or transmit immediately the documents in the transmission queue Code 14 Memory full Received document memory full Code 15 Unknown mailbox number You wish to deposit a document in a subscriber s mailbox The mailbox number does not exist Code 16 No Relay Bcst list Nr x You requested a document relay from a remote fax but the fax has not programmed the list of subscribers requested Code 17 Unknown mailbox number You wish to recover a document from a subscriber s mailbox The mailbox number does not exist Code 18 Relay Bcst impossible You have requested a document relay from a remote fax which does not have the relay broadcast function Code 19 Subscriber has stopped The communication has been stopped by your subscriber example a fax wanted to poll your fax b
49. arted x E S EN ao E nN Operation Directory Maintenance Safety amp E D Q S Ei Setting your machine Sample Internet settings for the terminal 56 kbps modem Your access provider should give you the following information CALL NUMBER CONNECTION IDENTIFIER CONNECTION PASSWORD MESSAGE SERVICE IDENTIFIER MESSAGE SERVICE PASSWORD E MAIL ADDRESS SERVER SMTP POP DNS 1 DNS 2 08 60 00 10 00 sg048944 qwert net doeetok demo jt12 see ek demo2 test com mail test com mail test com 103 195 014 001 103 195 014 002 Non functional data given by way of example You should then complete the following MENUS on your fax machine 91 SUPPLIER PROVIDER 1 CONNECTION 9211 CALL NUMB 0860001000 9212 IDENTIFIER sg048944 9qwert net 9213 PASSWORD TERR MESSAGE SERVICE 9221 EMAIL ID demo jt 12 9222 EMAIL PASSWORD vice 9223 E MAIL ADR demo2 test com SERVERS 9231 SMTP mail test com 9232 POP3 mail test com 9233 DNS 1 103 195 014 001 9234 DNS 2 103 195 014 002 Setting your machine SMTP AUTHENT 9241 ACTIVATION With or Without Your terminal is now configured Print the settings in order to check they have been acknowledged by pressing M 9 4 5 and OK SETTINGS The settings are divided into several categories the standard set
50. ax number long including any and characters This field may be left empty for instance in the case of contacts to whom you only send e mails Your contacts e mail address Can be up to 80 characters long but must not E mail a bas address comprise the field separator character Any other characters may be used in this field which can also be left blank Shortcut A capital letter A to Z unique to the directory which is associated with a key specific contact and enables quick selection As with the two previous fields this field can be left blank The fax transmit speed over the PSTN If you do not specify a value the default Speed speed is the maximum speed This field may be left blank if all your fax transmissions are handled by a fax server Caution You must enter a value for at least one of the Fax number or E mail address fields To enter a blank line key in four field separator characters in a row For example Smith 0123456789 jsmith isp co uk J 8 Jones 01987654321 8 O Connor 0123469874 d oconnor hello net U 8 alone is the indication that no associated key is assigned to the entry 4 7 Contents Getting started Installation Setting your Directory Operation Maintenance Safety machine Directory The rate is coded on a number see the following board ELTERN NM 3 3 Caution You must always enter the field separator character even if one or more
51. ber of rings to automatically start your machine 20 E C M 1 WITH This parameter helps correct the calls made on disturbed 2 WITHOUT telephone lines It is used when the lines are weak or too noisy Transmission times may be longer 70 NET VALID 06 01 TO 21 59 This parameter lets you modify the period when the fax connects automatically to the Internet This menu is available only if the connection type is set to PERIODIC M 941 71 NET ACTIVE 7 DAYS WEEK This parameter lets you select the days of the week when the MON TO FRI fax connects automatically to the Internet This menu is available only if the connection type is set to PERIODIC M 941 72 MODEM SPEED 1 56000 Choice of maximum Internet transmission speed 7 7 ps For a quality telephone line compatible no echo 4 12000 communications occur at the maximum speed 5 9600 However it may be necessary to restrict the transmission 6 7200 speed for some Internet calls bad line or bad ISP settings 7 4800 8 2400 9 1200 0 600 73 IMPROVE 1 WITH This parameter lets you automatically register the Internet REP 2 WITHOUT address of your subscribers fax during a call if available 74 ERASE 1 WITH When the fax machine receives an e mail with an attachment MAILBOX and cannot open it it erases the message from the ISP MBX prints and transmits with a notice of uncomprehension to the message sender 2 WITHOUT At E mail reception
52. creen The screen has two lines of 16 characters The cursor amp shows the line you selected 1 DIRECTORY 2 SETUP For menus with more than two choices use the arrows 4 or w of the navigator to obtain the next hidden lines of the menu 3 4 etc ACCESS TO FUNCTIONS Access to functions may be achieved in two ways Menu driven access Direct function access Menu driven access You may print the functions list to know the number of a function UG Press the M key the functions menu appears 1 gt DIRECTORY 2 SETUP ts Use the 4 or v navigator arrows to move the cursor in front of the required function 4 SMS SERVICE 5 gt PRINT tS Validate your choice by pressing OK 2 3 Contents eS R S S x kel Getting started Operation Directory Setting your Maintenance Safety Getting started t When in the selected menu use the 4 or w navigator arrows to move the cursor in front of the required sub function 51 gt FUNCTIONS LIST 52 LOGS tS Validate your choice by pressing OK Direct access by number You may print the functions list M 51 OK to know the number of a function From the stand by mode tS Press the M key enter the number of the required function and validate your choice by pressing OK FUNCTIONS LIST MAIN MENU 1 DIRECTORY Functions Function description Page M 11 OK NEW CONTACT Enter a name in the di
53. cument and the resolution e Not taking into account the exchange initialisation procedure Encoding type MH Modified Huffman MR Modified Read MMR Modified Modified Read JBIG Directory Setting your Getting started Installation Contents Operation Maintenance Safety machine Maintenance Internet general specifications V90 modem up to 56 kbps TCP IP PPP protocols SMTP POP3 MIME protocols for E mails File format Image TIFF F for black white documents and JPEG for color documents PDF monochrome and color Printing PCL 5e and PCL 6 emulation SG Script PostScript level 2 language emulation and PostScript level 3 language emulation with configuration file Specifications may change for improvement without prior notice a PCL is a registered trademark by Hewlett Packard b PostScript is a registered trademark by Adobe Systems Incorporated 6 28 Safety and Environment SAFETY AND ENVIRONMENT SAFETY N SAFETY WARNING Before powering on your unit make sure the mains outlet it is connected to meets the require ments printed on the warning label on your unit or on the separate power supply depending on the model This unit must not be installed on the floor If your unit works with a separate Power Supply use only the one delivered with your unit never use another power supply If your unit works with a battery replace it only with the same type
54. dentiality The deposit a document into your MBX the access code is not needed All documents deposited in a MBX are added to the ones already present In polling the MBX are only accessible with an MBX code You may perform MBX deposits or polls by depositing a document in a fax MBX transmit to deposit a document in a remote fax MBX perform document poll from a remote fax MBX MANAGEMENT Creating an MBX M 71 OK MAILBOXES CREATE MBX t Select a free MBX out of the 31 MBX or directly enter the number of a free MBX and confirm with OK tS Select option MAILBOX CODE and press OK Value 0000 is always displayed tS Enter the code of your choice if needed and press OK tS Select option MAILBOX NAME and press OK t Enter this MBX s S LD 20 characters max and press OK The MBX is initialised If you wish to initialise another press C and repeat the same procedure tS To exit the MBX press Q 5 28 Operation Contents Modifying the features of a MBX M 71 OK MAILBOXES CREATE MBX t amp Select a free MBX out of the 31 MBX or enter the number of a free MBX directly 1 31 ts Enter the code of this MBX if there is one and confirm with OK t Select the menu MAILBOX CODE or MAILBOX NAME then confirm your choice with OK Installation t amp Perform data modification of the menu and confirm with OK t If needed repeat the last two steps for the other menu Printing the content
55. difications by pressing key gt Deleting a transmission on hold M 63 OK COMMANDS CANCEL tS In the waiting queue select the desired document and confirm your choice with OK Printing a document in waiting or in deposit M 64 OK COMMANDS PRINT tS In the waiting queue select the desired document and confirm your choice with OK Print the waiting queue M 65 OK COMMANDS PRINT LIST A document called COMMAND LIST is printed CANCELLING A TRANSMISSION IN PROGRESS Cancelling a transmission in progress is possible whatever the type of transmission but varies depending on whether the transmission is a single call number or a multi call number Forasingle call number from the memory the document is erased from the memory For a multi call number only the call number in progress at the time of the cancellation is erased from the transmission queue Setting your Getting started Installation Contents Directory Operation Maintenance Safety machine Operation To cancel transmission in progress t Press key Q A message will ask you to confirm cancellation by pressing the key Q a second time tS Press key amp to confirm cancellation in progress If your machine is set to print a transmission report refer to paragraph Transmission report page 3 4 it will print that the communication was cancelled by the user RECEPTION Document reception over the Internet is automatic at each
56. dress Caution The Tx forwarding function does not operate in charger mode or in PC Kit mode 5 6 Operation TRANSMISSION OVER THE INTERNET Sending a black and white document to an E mail address ZS I7 ZS Position the document refer to paragraph Document positioning page 5 1 Press the key and enter the recipient s E mail address or choose your dialling mode refer to paragraph Dialling page 5 2 Adjust the contrast and the resolution if necessary refer to paragraph Choosing the resolution contrast page 5 2 Press the key The document is scanned and memorised it will be sent at the time of Internet connection If your subscriber is equipped with a PC he will receive an E mail with your fax as an attachment in TIFF format If your subscriber has an Internet fax he will receive a paper fax Sending a colour document to an E mail address ZS Position the document refer to paragraph Document positioning page 5 1 Press the key and enter the addressee s E mail address or choose your dialling mode refer to paragraph Dialling page 5 2 Adjust the contrast and the resolution if necessary refer to paragraph Choosing the resolution contrast page 5 2 Press the ry key The document is scanned and memorised it will be sent at the time of Internet connection If your subscriber has got a PC he will receive an E mail with your fax as an attachment in JPEG format If your
57. e service life of the toner cartridge mainly depends on the type of printed document and the average number of pages per print operation Drum cartridge The standard drum cartridge can produce up to 20 000 pages Various factors may influence the effective service life of the drum cartridge namely the environment temperature humidity the average number of pages per print operation the type of paper used etc The declaration of compliance can be requested at the following address UTAX GmbH Ohechaussee 235 22848 Norderstedt Germany BEDIENUNGSANLEITUNG Ind A DOKUMENT OHNE VERTRAGSCHARAKTER 252746651A UTAX GmbH Ohechaussee 235 22848 Norderstedt www utax de
58. e without prior notice Control panel 1 q key manual line taking tone monitoring during fax transmission 2 4 key attachment to a typed in mail 3 1 key scanning resolution during transmission or copy 4 Q key contrast adjustment SMS key SMS transmission T key access to directory and quick dial numbers QN tA 7 QB key access to the last dialled numbers or to the last entered e mail addresses after pressing the key 8 pp key broadcast transmission fax e mail or SMS 9 Numerical keypad 10 4 key fax transmission or black amp white local copy 11 key scan to e mail Internet fax transmission 12 amp key colour document transmission over the Internet 13 Q key stop current operation 14 M key access to the different functions MENU 15 OK key confirm displayed selection 16 C key return to previous menu and correct data entry 17 4 and v keys navigation keys 18 Alphabetical keypad 19 Ctrl key access to special characters 20 4 key enter or go to next line 21 key erase character before cursor 22 1 key Shift key 23 8 key Caps lock key 24 F1 and F2 keys memorise a key combination Default setting F1 Scan to PC F2 Scan to FTP A Scanning resolution during fax transmission Fine SFine Photo B o Line icon On communication in progress Blinking communication being established C Printer Paper Jam indicator 9 D
59. eceive a blank page Remark Since the addressee s number is generally on the document to be transmitted you may also dial before position ing the document CHOOSING THE RESOLUTION CONTRAST Resolution You have 4 modes for document transmission The mode choice depends on the type of document to be transmitted NORMAL mode symbolised by Std at the bottom of the display screen To be used for good quality documents without drawings or small details FINE mode symbolised by FINE at the bottom of the display screen To be used for documents with drawings or small characters SUPER FINE mode symbolised by SFINE at the bottom of the display screen To be used for documents with very fine or small character drawings PHOTO mode symbolised by PHOTO at the bottom of the display screen To be used for photo graphic documents To select the resolution mode tS Press 22 key as many times as necessary to select the required mode A lil icon on the screen shows the current mode Contrast You can set the contrast if your document is too light or too dark If the document is light you must raise the contrast and if it is dark you must reduce it To set the contrast t Press f as many times as necessary to choose the desired contrast as shown by the position of a cursor DIALLING From the directory Dialling alphabetically tS Enter the first letter of your subscriber s name with the alphanumeric keypad then
60. ent in the feeder will be relayed either immediately or at a later time according to your choice to the remote fax which will relay the document Fax or PC reception M 243 OK SETUP RECEPTION PC RECEPT This menu combined with a software program installed on your PC will enable you to select the machine you wish to receive the documents on fax PC PC if available fax otherwise For more details please refer to the instruction manual provided with the software kit 3 7 Installation Contents Getting started E S A 5 amp E S e Operation Directory Maintenance Safety amp E D Q E E Setting your machine TECHNICAL PARAMETERS As delivered your fax is preset by default However you may adjust it to meet your requirements by resetting the technical parameters To set the technical parameters M 29 OK SETUP TECHNICALS tS Select the desired parameter and confirm with OK tS With the keys 4 or w modify the parameter settings by following the table below and press OK Parameter Setting Sighification 1 SCANNING 1 NORMAL Default value of the scan mode resolution for the documents MODE 2 FINE to be transmitted 3 SFINE 4 PHOTO 2 TX HEADER 1 WITH If this parameter is on your header will appear on all 2 WITHOUT documents sent to your subscribers with your name number date and number of pages 3 TX SPEED 1 33600 Transmissi
61. et PAPER JAM EXTERNAL TRAY Open the cover Remove the jammed sheet from the print outlet PAPER JAM INTERNAL TRAY Open the cover Remove the jammed sheet from between the tray and the fusing unit PRINTER ERROR XX Disconnect and reconnect the terminal If the problem persists contact your supplier PAPER SIZE ERROR Check paper size A4 LETTER Directory Setting your Getting started Installation Contents Operation Maintenance Safety machine Maintenance Printer paper jam Inside the printer t Use the following procedure to remove any sheets of paper jammed inside the printer Caution The fusing unit inside the printer can become very hot during operation To avoid injury do not touch t Open the front cover of the printer t Remove the toner drum cartridge set from inside the printer t amp Remove any jammed sheets ts Open the rear cover of the printer t amp Remove any jammed sheets gt tS Reinstall the drum toner cartridge set refer to paragraph Replacing cartridges page 6 2 t Correctly close the front and rear covers of the printer 6 22 Maintenance 2 X Paper jam at the feeders and trays The figures below show different type of paper jam you might experience when using your machine t Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs S At the
62. every 30 transmissions However you may request a print out at any time Each log incoming or outgoing contains a table with the following information date and time of the incoming or outgoing document subscriber s number or E mail address transmission mode Norm Fine SFine or Photo number of pages sent or received call duration incoming or outgoing results noted CORRECT if properly transmitted or information codes for special calls polling manual subscribers etc reason for call error example your subscriber does not answer To print the logs M 52 OK PRINT LOGS The incoming and outgoing logs are printed on the same page PRINTING THE FUNCTIONS LIST You may print the functions list of your fax machine at any time To print the functions list M 51 OK PRINT FUNCTIONS LIST 5 16 Operation PRINTING THE MACHINE SETTINGS At any moment you may print the list of your fax s parameter settings to control any changes possibly made to the default parameters Printing the machine settings M 54 OK PRINT SETUP Your fax prints the list of stored parameters MEMORIZING A SEQUENCE OF KEYS You may memorize a sequence of keys for example to send a fax directly to one or multiple subscribers to call this subscriber or to get access to a specific menu etc This sequence is registered in one of the keys F1 or F2 as you want Then by pressing one of these ke
63. ge 5 2 and validate with OK Enter the subscriber s MBX number and confirm with OK If you wish to delay transmission enter the new transmission time next to the current time and press OK If you wish to modify the document feed type select one of the options FEEDER or MEMORY and press OK If you wish you may enter the number of pages of your document before transmitting Confirm the transmission request to a remote MBX fax by pressing key Q In the case of an immediate transmission the document is sent immediately If the document is set for a postponed transmission the document will be stored in the memory and sent at the requested time MBX polling from a remote fax E i 8 ZS M 36 OK FAX MBX POLLING Enter your subscriber s number for MBX deposit or choose your dialing mode refer to paragraph Dialling page 5 2 and validate OK Enter the subscriber MBX number and press OK Enter this MBX access code and press OK If you wish to delay the poll time enter the departure time next to the current time Confirm the MBX poll request by pressing key r0 P As soon as the remote fax is subscribed either immediately or later the document s in the remote fax MBX are receveid in your fax Remark Please check for remote fax compatibility 5 30 6 MAINTENANCE MAINTENANCE GENERAL To ensure the best operating conditions for your fax it is recommended that you regularly clean the inside
64. h to delete and confirm with OK tS Press again OK to confirm your deleting The record or list is deleted from the directory PRINTING THE DIRECTORY You may print all the numbers stored in the directory including all the existing subscriber records or subscriber lists To print the directory M 15 OK DIRECTORY PRINT The directory is printed in alphabetical order IMPORTING A DIRECTORY You can import an existing directory of contacts into your fax machine as an electronic file This file must be in a specific format and must not comprise more than 250 entries The process of importing a directory uses electronic mail as the transfer mechanism The electronic file containing the directory is received and processed as an e mail attachment Caution Importing a new directory completely overwrites any existing directory entries 4 6 Directory Remark THE FILE STRUCTURE The electronic file containing the data in the directory must be structured into lines or records each comprising five fields separated from one another by a unique character a tab stop a comma or a semi colon The lines themselves are separated by a line break carriage return Fields Contents Name A unique identifier in your directory up to 20 characters long This field is mandatory the name should not include the field separator character Your contacts fax number without spaces or dots can be up to 30 characters F
65. he POP3 server for mail reception is disconnected The service is temporarily unavailable try again later Code 48 Disconnection from Internet The service is temporarily unavailable try again later Code 49 Cannot connect to Internet Check the call number and eventually the associated prefix of the machine To check the Internet parameters print them by pressing in turn the keys M 9 4 5 and OK Code 50 Server error Check the number of the parametred SMS or an error occured when data were configured 6 20 Maintenance PRINTER ERRORS Error messages If the printer has one of the problems described below the corresponding message is displayed on the screen Message CHANGE TONER lt OK gt TO CONFIRM CHANGE DRUM Action Replace the toner cartridge Proceed as indicated in paragraph Replacing the toner cartridge page 6 2 Replace the drum cartridge lt OK gt TO CONFIRM Proceed as indicated in paragraph Replacing the drum cartridge page 6 9 CLOSE COVER PRINTER Close the front cover of the printer CLOSE UPPER COVER PRINTER Close the rear upper cover of the printer DRUM NEAR END The drum cartridge is nearly worn out 10 use left TONER NEAR END The toner cartridge is nearly worn out 1096 capacity left PAPER EMPTY Install the paper tray Fill the tray with paper in the required size PAPER JAM INSIDE Open the tray Remove the jammed she
66. he following describes precautions for using the terminal Never turn the terminal off or open any of its covers during a print operation Never place flammable gasses liquids or objects that generate magnetic forces near the terminal When unplugging the power cord always grasp the plug and never pull on the cord A damaged cord creates the danger of fire or electrical shock Never touch the power cord when your hands are wet Doing so creates the danger of electrical shock Always unplug the power cord before moving the terminal Failure to do so can damage the power cord creating the danger of fire or electrical shock Always unplug the power cord if you do not plan to use the terminal for a long time Never try to remove any secured panel or cover The terminal contains high voltage circuit which creates the danger of electrical shock when exposed Never try to modify the terminal Doing so creates the danger of fire or electrical shock Never place any heavy objects on the power cord pull on it or bend it Doing so creates the dan ger of fire or electrical shock 1 2 Installation Always make sure the terminal is not placed on the electrical cord or the communications cables of any other electrical equipment Also make sure that cords and cables do not get into the terminal s mechanism Any of these conditions create the danger of malfunction and fire Contents Always take care that paper clips staples or other
67. ht and left edges of the stack Supported types of paper Auto feed cassette 60 to 90 g m Manual feed tray 60 to 160 g m t Fit the paper tray cover into place Caution Do not add paper in the paper tray while the machine is printing Installation Contents LOADING PAPER MANUALLY When printing on special paper such as 60 to 160 g m max colour paper or transparent film laser printer compatible you should load the paper manually one sheet after the other To do so t Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops in the printer gt E a S wu i ts Adjust the sheet or film width as appropriate by means of feed pawls or 2 Getting started Setting your machine Maintenance Operation Directory Safety Installation INSTALLING THE SECOND PAPER CASSETTE UNIT OPTION Remove the second paper cassette unit and tray 2 from their packaging including the protective tape used to hold the various components in place Place the printer on top of the base unit Remove the cover from tray 2 Make sure to align the coupling pins of the base unit with the holes located underneath the printer Press down on the paper lifting plate located Place a stack of up to 500 sheets of paper inside of tray 2 until it locks into tray 2 so that the side that was facing up when the paper was unwrapped is
68. iber lists you may create consult modify contents delete print the directory CREATING SUBSCRIBERS RECORDS For each subscriber record you are not required to fill in each line only name tel or E Mail address are required NAME of your subscriber TEL and fax number of your subscriber E MAIL address example jones address com or FTP address example 134 1 22 9 If you have not entered an E MAIL adress you can enter a FTP adress to store data FORMAT by default the attachment is PDF or Image tiff or jpeg 4 1 Remark Directory RECORD NO this number is automatically assigned by the fax it allows quick access to the answering machine RATE for each subscriber you may choose your fax transmission speed The available rates are 2400 4800 7200 9600 12000 14400 and 33600 bits per second With a good telephone connec tion well adapted and without echo the appropriate rate is the highest one If your subscriber number has both TEL and E MAIL listed the validation key gt or will determine if the document will be sent over the telephone network or over Internet I7 ADDING A RECORD M 11 OK DIRECTORY NEW CONTACT Your fax has just created a new record fill in it by first entering your subscriber s name then validate with OK You can stop the list creation at any time by pressing Q ZS I7 ZS Enter the person s fax number and pres
69. ically deleted from the memory and a transmission report is then printed together with an error code and the cause for transmission failure see the communication error codes Communication error codes The communication error codes appear in the logs and transmission reports General codes Code 01 Busy or no fax answer This code appears after 6 unsatisfactory attempts Call later Code 03 User break A communication has been stopped by the user pressing the Q key Code 04 Non programmed number A number saved as a one touch key or abbreviated number is not valid check it example a delayed transmission was programmed with a one touch key and this key has been deleted in the meantime Code 05 Scanning default An incident occurred with the scanner for example the sheet is jammed Code 06 Printer default An incident occurred in the printer no paper paper jam opened cover In the reception mode this incident appears only if the reception parameter is switched to WITHOUT PAPER refer to paragraph Reception without paper page 3 6 Code 07 Disconnected The link has been cut bad line Check the number and try again Code 08 Quality The document you sent was not well received Contact your subscriber to see if you need to send again Code 0A No document to be polled You tried to poll a document from a subscriber who had not prepared his document no deposit or the password entered was incorrect 6 18 M
70. ing queue In this waiting queue the documents are coded the follow ing way Order number in the queue document status subscriber s telephone number Documents may have the following status TX transmission REL relay DOC in deposit POL polling MBX send to mailbox PMB mailbox polling TR ongoing commands CNX Internet connection NET Internet transmission SMS SMS transmission immediately perform a transmission from the waiting queue print a document in storage waiting to be transmitted or in deposit print the waiting queue to get the status of each document in the queue by either queue order number document name or number scheduled transmission time fax operation type regarding the document transmission from memory delayed transmission deposit number of pages of the document document size percentage of space stored in memory cancel a transmission request in the waiting queue 5 10 Operation Immediately perform transmission from the waiting queue M 61 OK COMMANDS PERFORM tS Select the document in the waiting queue and confirm your choice with OK or o to immediately perform the selected transmission Consult or modify the waiting queue M 62 OK COMMANDS MODIFY tS In the waiting queue select the required document and confirm your choice with OK tS You may now modify the parameters of the given document then confirm your mo
71. irectly to your subscriber key F1 preset Font printing depending on model EA WWNNNNNRR RF Nn A O0 1 1 1 10 0 OV tA U2 02 00 Q2 F2 NNN OOOO ONIN YAMUNA 1 1 1 1 lu we code ae nk SA CA CA CA CA CA CA CA CA CA CA CA SA Sn GA n SA CA CAL CA CA CA CA CA CA PEA APM Un Un Un CA CA Cn i e a aea ae ae e A Contents Installation S ky i S x So a E U 5 Y Operation Directory Maintenance Safety Counters Deposit and polling Placing a document in deposit Polling a deposited document Lock Entering the locking code Locking the keyboard Locking the numbers Locking the Internet settings Locking the SMS service Scan to PC Department code Function management by the administrator Activating the department code Deactivating the department code Setting the department codes Creating a department code Deleting a department code Printing a department code Printing the department report Use of the department codes by a department Printing a user department code Charge code Entering the charge code Mail box MBX FAX MBX management Creating an MBX Modifying the features of a MBX Printing the contents of a MBX Deleting a MBX Printing the MBX list MBX deposit in your fax MBX deposit in a remote fax MBX polling from a remote fax MAINTENANCE Maintenance General Replacing the consumables toner and drum Replacing cartridges Cleaning Cleaning the printer Servicing
72. ivating or deactivating the answering machine M 382 OK FAX FAX ANSW ACTIVATION tS If you saved an access code for your fax answering machine enter it and validate with OK VS Select the required option WITH or WITHOUT answering machine and confirm you choice with OK Print fax messages stored in the memory M 381 OK FAX FAX ANSW PRINT tS If you have defined an access code for your fax answering machine enter it and press OK Documents received and stored in the memory are printed Reception without paper Your fax offers you the possibility to either accept or refuse document reception if your printer is unavailable no paper If your fax printer is unavailable you may choose between two modes of reception reception mode WITHOUT PAPER your fax saves the incoming messages in the memory reception mode WITH PAPER your fax refuses all incoming subscribers To select the reception mode M 241 OK SETUP RECEPTION REC PAPER tS Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK Remark Paper out is indicated by a beep and a message on the screen Received faxes are then stored in memory icon Fax Messages flashing to be printed as soon as you add paper into the feeder Number of copies You may print incoming documents more than once 1 to 99 To set the number of each document received M 242 OK SETUP RECEPTION NBR OF COPIE tS Enter the wanted number of copie
73. lace t amp 6 Insert the toner drum cartridge in the printer as shown below 6 12 Maintenance 3 3 t 7 Close the printer cover pressing it carefully but firmly until it clicks into position S g gt S E QB X S 8 a oo F S o 3 SES SS u S o tS Press OK on the scanner control panel The display shows ES Q TUE 02 APR 13 39 INSERT GAUGE CARD g E e Q S S S s E Q 5 Ss Safety 6 13 Maintenance t Insert chip card supplied with the drum cartridge into the card reader ensuring that the chip is entered as shown in the illustration below tS The following is displayed on the scanner control panel screen CHANGE DRUM YES OK NO C tS Press OK t Once the chip card has been read the display shows DRUM OK REMOVE CARD t Remove the card Caution If the following is displayed check that you have inserted the chip card the right way up CANNOT READ CARD REMOVE CARD 6 14 Maintenance CLEANING S Cleaning the printer E Dust dirt and paper debris on the outer surfaces and inside the printer can interfere with printer E performance Clean the printer regularly Caution Use a soft cloth to clean the printer Never use abrasive or corrosive detergents The fusing unit can become very hot during operation To avoid injury do not touch Wait for at least 10 minu
74. ling the terminal close to a wall make sure the distance between the wall and the upper edge of the stacker is at least 25 centimetres for easier opening of the upper cover Installation Make sure there is no chance of ammonia or other organic gasses being generated in the area The grounded power outlet refer to the safety instructions in the Safety and Environment Chap ter you plan to connect to for power should be nearby and not obstructed Make sure that the printer is not exposed to direct sunlight Avoid areas in the direct airflow of air conditioners heaters or ventilators and areas subject to temperature and humidity extremes Choose a sturdy level surface where the printer will not be exposed to strong vibration Keep the printer away from any objects that might block its heat vents Do not locate the printer near curtains or other combustible objects Choose an area where there is no possibility of the printer being splashed with water or other liq uids Make sure that the surrounding area is clean dry and free of dust Operational precautions Note the following important precautions whenever using the printer Operating environment The following describes the operating environment required when using the printer Temperature 10 C to 35 C 50 F to 95 F with fluctuation of 10 C 18 F per hour Humidity 20 to 80 no condensation with fluctuation of 20 per hour Terminal T
75. nce Safety 1 3 Installation UNPACKING THE MACHINE PARTS t Remove the plastic bags and check for the parts depicted below 1 Scanner output stacker 6 Fax printer terminal 2 Printer output stacker 7 Document feed tray for scanning 3 Printer paper feed tray 8 CD ROM User Manual 4 AC power cord depending on country 9 CD ROM Kit Companion Suite 5 Telephone line cord depending on country 14 Installation t Pull out the two pads from the paper feed inlet Contents gt E a 3 a 2 Getting started ts gt Press the paper size guide on the right in order to push both paper size guides to the left or to the right Pull out the plastic tab and the shipping tape from the paper feed inlet Setting your machine Directory Operation Maintenance Safety 1 5 Installation DESCRIPTION Document feed tray for scanning Control panel Adjustable paper guide Original document Scanner release output stacker button Printer output stacker DOR Printer switch Printer paper Second cassette feed tray paper tray 500 pages Second paper cassette option Chip card reader AC power connector Telephone line connector Phone cord AC power cord Installation Contents INSTALLING THE REMOVABLE PARTS This section details the installation of the terminal s removable parts INSTALLING THE PRINTER PAPER TRAY gt
76. ng the cursor to the left use the or C key t amp Press SMS to confirm your entry t Dial the number of the recipient mobile phone or any other SMS compatible device in one of the following ways dial the number by means of the numerical keypad enter the first letters of the recipient name press the T key until the required name appears names are classified in alphabetical order press the key to display the required name The screen displays the last person you have sent an SMS to use the 4 or w keys to select a different number t Your SMS may be sent to only one person or to several people To send an SMS to only one person press the SMS key to confirm to several people press the pp key and enter the next person s name repeat the operations as many times as required 10 persons max Press the SMS key to confirm SENDING SMS is displayed as the SMS is being sent Once SENDING SMS is no longer displayed the SMS has been sent and the recipient number is saved OQ key If SMS appears then the SMS has been put on hold and a further attempt will take place a couple of minutes later To immediately execute or cancel transmission refer to paragraph Transmission waiting queue page 5 10 To check the SMS has been sent properly you may print the transmission reception log M 52 OK PRINT LOGS p 2 6 Setting your machine Contents ERASE AN SMS Proceed as follows to e
77. nguage and the time of your terminal refer to paragraph Setting your machine page 3 1 t amp Installing the Duplex unit t amp depending on model or option tS After installation and connection the duplex unit will enable you to print receive faxes or to receive local photocopies in mode t Switch off your terminal and pull out the mains plug Contents Lj S S E S Operation Directory Setting your Getting started Maintenance Safety machine Installation INSTALLING THE DUPLEX UNIT OPTION After installation and connection the duplex unit will enable you to print receive faxes or to receive local photocopies in mode Vg Switch off your terminal and pull out the mains plug t Take the duplex unit out of its box and remove the protective film t amp Remove the connector cover A to obtain access to the connector tS Insert the two plastic clips B in the two slots C provided for this purpose Remark the insertion of the duplex unit is possible only if you have installed under the terminal a second paper tray Installation t Clip the connector of the flat cable E of the duplex unit in the connector D located at the bottom left hand side of the terminal tS Hold the module in its housing tip the access door to the two blue colored locking clips backwards Maintenance Operation Directory Setting your Getting started I
78. nstallation Contents Safety machine Installation ts Hold the duplex unit in position and press the two blue colored clips firmly one after the other A while rotating them 4 of a turn clockwise to lock the duplex unit to the back of your terminal t amp Once the module is locked in position close the door The module is now ready to operate t Reconnect the mains plug and power the terminal using the mains switch located on the left hand side 2 GETTING STARTED NAVIGATION METHODS PRESENTATION The navigator gives you access to the menus visible on screen The navigator 7 659 This navigator has 5 keys and allows you to move within the menus available on your machine 2 1 Moving within the menus Getting started To Use key Symbol used Enter the main menu M Select the next line in a menu v Select the previous line in a menu Confirm entry and go to the following OK menu Return to the previous menu C Confirm and exit from the current menu Exit without confirming from the current menu Moving within a data entry field To Use key Symbol used Move to the right v Move to the left 2 2 Getting started To Use key Symbol used Confirm your entry OK Delete a character by moving the cursor to c the left nae your entry and return to the initial Qo o The display s
79. numerical keypad only pressing any other keys will sound beeps The screen displays ENTER DEPT CODE ok tS Enter your department s access code as provied by the administrator If this code is correct the machine will grant you access to all the functionalities available except for menu 88 as this is reserved for the administrator If the access code does not correspond to any services the machine displays WRONG CODE Printing a user department code Each department may print the data of its own department code ts If the Department Code function is activated enter your 4 digit numerical access code and confirm by pressing OK M 59 OK PRINT DEPART CODES The machine prints the data for your own department s department code Remark If the mastercode is enter the machine prints the summary of the accounts 5 26 Operation CHARGE CODE ENTERING THE CHARGE CODE The charge code is a number that is sent on line after your correspondent s fax machine number To add a charge code after entering your correspondent s number you must press the 7 key This inserts the symbol after the number and you may then type your charge code Example TO 9738088444 The charge code will always be hidden The maximum length that can be entered is 30 characters When dialing only the digits are sent on the line The symbol inserted is not sent In the example above the number 97380884440123 is
80. o automatically configure the local network settings M 2531 OK SETUP NETWORKS LOCAL NETWORK CONFIGURATION tS Choose AUTOMATIC and press OK to confirm The terminal scans the local network for a 3 DHCP or BOOTP server that can assign it its settings dynamically the 2 message SELF CONF is displayed N t Once the message SELF CONF has disappeared check for the IP Address Sub network S mask and Gateway address If these are missing you should carry out a manual configuration see below ns gt 5 Setting your machine Manual configuration To configure your terminal manually you should obtain the usual information used to set a peripheral device IP address sub network mask network and gateway address To configure the local network setting manually M 2531 OK SETUP NETWORKS LOCAL NETWORK CONFIGURATION t Choose MANUAL and press OK to confirm IP address M 2532 OK SETUP NETWORKS LOCAL NETWORK IP ADDRESS tS Enter the IP address of your terminal and press OK to confirm Sub network mask M 2533 OK SETUP NETWORKS LOCAL NETWORK SUBNET MASK tS Enter the sub network mask of your terminal and press OK to confirm Gateway address M 2534 OK SETUP NETWORKS LOCAL NETWORK GATEWAY tS Enter the IP address of the network gateway and press OK to confirm IEEE address or Ethernet address or MAC address M 2535 OK SETUP NETWORKS LOCAL NETWORK IEEE ADDRESS The Ethernet card of
81. of battery or an equivalent type recommended by the manufacturer Warning incorrect replacement of the battery may cause an explosion Replace only with the same or equivalent type recommended by the manufacturer Dispose of used batteries according to the manufacturer s instructions Used batteries must be disposed of following the manufacturer s instructions Depending on the model the unit s mains plug may be the only way to disconnect the unit from the power network Therefore you must respect the following e Your unit must be connected to a mains outlet located nearby The mains outlet must remain easily accessible Your unit is delivered with a power cord including a plug which depending on the model may be e without earth the Ci symbol on the warning label with earth no symbol on the warning label It is imperative that a power plug with an earth be connected to a wall outlet with an earth The European version of this unit includes the C stamp following the 73 23 CEE 89 336 CEE and 93 68 CEE directives N If the machine is powered when you remove the upper cover be care ful with the two following dangers Laser beam interception by human eye can produce irremedia APPAREIL A RAYONNEMENT LASER ble injuries DE CLASSE 1 y CLASS 1 LASER PRODUCT H x LASER KLASSE 1 uman contact with parts electrically powered can produce a APPARECCHIO LASER DI CLASSE 1 PRODUCTO LASER DE CLAS
82. of the fields are left blank In the example above which uses a semi colon as a separator the entry for Jones lacks both E mail address and shortcut key PROCEDURE To import a directory E E ZS M 17 OK DIRECTORY IMPORT Select WITH to authorise the importation of a directory Create your directory on a PC in a file whose structure corresponds to that set out above In order to be recognised as a directory the file name must include the word directory and must have a esy extension For example smithdirectory01 csv jonesdirectory csv or simply directory csv Create an e mail addressed to your fax E mail address attach the file to it and send your message via your mail server Your fax will receive the e mail containing the directory when it connects to the mail server and will automatically import the attached file into its directory Repeat the procedure as many times as required for instance to update all the LAN faxes on your network with the same directory Caution Importing a new directory completely overwrites any existing directory entries on the fax machine Once your fax machine has a complete directory we advise you to disable importing in order to protect the data already on the fax To disable importing ZS M 17 OK DIRECTORY IMPORT Select WITHOUT to prevent users from importing a directory 4 8 Directory EXPORTING A DIRECTORY You may also export a directory fr
83. om a fax machine as a text file and send it to any mail client be it PC or fax based in the form of an e mail attachment entitled directoryxxx csv To export the directory M 18 OK DIRECTORY EXPORT t Key in the e mail address of the PC or other fax machine to which you want to export the directory tS Confirm by pressing OK t amp Repeat the procedure as many times as required for instance to update all your fax machines or send the same file to several PC users on your local network 4 9 Getting started Installation Contents Setting your Operation Directory Maintenance Safety machine Directory 4 10 OPERATION SENDING Faxes sent over the telephone network are sent from the feeder or the memory Documents sent over the Internet are first memorised and sent at the time of Internet connection Over the telephone network all fax transmissions are in black and white Over the Internet you can send black and white documents TIFF format or colour documents JPEG format DOCUMENT POSITIONING Scanner tS Place your original documents in the document feeder Paper face down guide first page under the stack t Set the paper guide to the document width t Once the operation is over take your original documents back from the document exit tray 5 1 Operation Caution If you forget to position the document to be transmitted the addressee will r
84. on speed for outgoing documents 2 14400 For a quality telephone line compatible no echo j Seon communications occur at maximum speed 5 i 7200 However it may be necessary to restrict the transmission 6 4800 speed for some calls 7 2400 4 ECHO PROTECT 1 WITH If this parameter is on the on line echo will be reduced during 2 WITHOUT long distance calls 6 EPT MODE 1 WITH For some long distance calls satellite the on line echo may 2 WITHOUT disturb the call 7 COM DISPLAY 1 SPEED Choice between transmission speed displayed or number of 2 PAGE NUMBER the page in progress 8 ECO ENERGY 1 WITHOUT 2 DELAY 5 MIN 3 DELAY 15 MIN 4 DELAY 30 MIN 5 STDBY PERIOD Choosing the printer standby delay the printer will switch to standby after a delay in minutes of NON operation or during the period of time of your choice 10 RX HEADER 1 WITH 2 WITHOUT If this parameter is on all documents received by your fax will include the subscriber s header with his name number if available fax print date and the page number 3 8 Setting your machine Parameter Setting Signification 11 RX SPEED 1 33600 Transmission speed for incoming documents 2 14400 For a quality telephone line compatible no echo i E ps communications occur at maximum speed 5 d 2400 However it may be necessary to restrict the transmission speed for some calls 12 RINGS 2TO5 Num
85. otocopies Development roller t 9 Insert the toner drum cartridge in the printer as shown below 6 6 Maintenance t 10 Close the printer cover pressing it carefully but firmly until it clicks into position Installation Contents Getting started Setting your machine tS Press OK on the scanner control panel The display shows TUE 02 APR 13 39 e INSERT GAUGE CARD S 9 S t Insert chip card supplied with the toner cartridge into the card reader ensuring that the B chip is entered as shown in the illustration below E z N S Q S S S S N Q S S gs E Safety 6 7 Maintenance tS The following is displayed on the scanner control panel screen CHANGE TONER YES OK NO C tS Press OK t Once the chip card has been read the display shows TONER OK REMOVE CARD t Remove the card Caution If the following is displayed check that you have inserted the chip card the right way up CANNOT READ CARD REMOVE CARD 6 8 Maintenance ES x Replacing the drum cartridge 3 To replace the drum cartridge proceed as shown below When the display shows CHANGE DRUM OK TO CONFIRM S S t 1 Open the printer cover 3 i2 3 3 S pu i 2 So amp S iS Directory Setting your machine Operation Q S S S sS E RS x 2 E N S Safety 6 9 Maintenance ts 2 Remove the drum
86. ox p 5 30 M 36 OK MBx POLLING Poll a mailbox p 5 30 M37 OK BROADCAST Broadcast transmission p 3 7 M38 OK FAX ANSW Control of fax answering machine p 3 5 M 381 OK PRINT Print fax messages stored in the memory p 3 6 M 382 OK ACTIVATION Activating or deactivating the answering machine p 3 6 M 383 OK ANSWER CODE Saving an access code p 3 6 M39 OK FAX FORWARD Fax forwarding function M 391 OK REROUTING Rerouting of received messages p 5 5 M 3911 OK ACTIVATION Rerouting activation p 5 5 M 3912 OK CALL NUMBER Choice your destination p 5 6 M 3913 OK Copy Rerouted document local printing p 5 6 2 5 Contents Installation Operation Directory Setting your Getting started Maintenance Safety machine Getting started MAIN MENU 3 FAx Functions Function description Page M 392 OK TX FORWARD TX forwarding function p 5 6 M 3921 OK ACTIVATION TX forwarding activation p 5 6 M 3922 OK CALL NUMBER Recipient selection p 5 6 MAIN MENU 4 SMS SERVICE Functions Function description Page M 41 OK SEND SMS Send SMS p 3 22 M420K READ SMS Read SMS received p 3 23 M 43 OK DELETE SMS Delete SMS received p 3 23 M 431 OK SELECTION Select SMS to delete p 3 23 M 432 OK SMS READ Delete all SMS read p 3 23 M 433 OK ALL Delete all the SMS read in memory p 3 23 M 44 OK PRINT SMS Printing SMS received p 3 24 M 45 OK PARAMETERS SMS service SM
87. p 3 18 M 944 OK DEPOSIT NOTI Select to print a deposit notice p 3 18 M 945 OK PRINT Print Internet settings p 3 18 M950K E MAIL Send an e mail p 5 8 M 96 OK SorT MESSAGES Select the reception type p 3 18 A These menus will appear only with valid ISPN settings 2 8 3 SETTING YOUR MACHINE The parameters of your unit must be set properly to obtain quality transmission and reception You can set the parameters of your unit by browsing through the menus or remotely The parameters are set remotely through the embedded web server via a PC registered in the network depending on model REMOTE SETTING OF PARAMETERS DEPENDING ON THE MODEL EMBEDDED WEB SERVER The same parameters can be set locally or remotely Prerequisites To set your unit remotely you need A Web browser Internet Explorer version 4 or higher for optimum operation Define the local network setting parameters of your unit IP address sub network mask Your network administrator will give these parameters to you When you have this data refer to paragraph Local Area Network LAN settings depending on model page 3 11 in order to complete the necessary fields 3 1 Setting your machine Access to the Web server t Open a Web browser from a PC registered on the network tS Enter the IP address of the terminal you want to configure in the address field t Confirm by pressing Enter tS The welcome window is displayed
88. posit tS If necessary adjust the contrast and confirm with OK MULTIPLE t Enter the number of pages that you wish to deposit tS Confirm deposit by pressing OK Polling a deposited document M 33 OK FAX POLLING RX tS Enter the number of the party whose document you want to poll or choose your dialing mode refer to paragraph Dialling page 5 2 Remark You can poll several documents using the Pp key t amp Depending on the type of poll you should Choice Procedure Immediate poll 0s Press Delayed poll 0s Press OK tS Next to the current time enter the time you wish to poll the document and press gt Contents Setting your Getting started Installation Directory Operation Maintenance Safety machine Operation Lock There are restrictions to the use of your fax locking the printing of received documents refer to paragraph Fax answering machine page 3 5 locking the keyboard locking the numbers locking the Internet settings locking the access to the SMS transmission function Entering the locking code The operator access parameters are confidential they are protected by a four digit interlock code that the authorised operators must know To access the locking code M 811 OK ADVANCED FCT LOCK LOCKING CODE tS Enter your four digit interlock code on the keypad tS Press OK to confirm tS Confirm the interlock code by entering the code
89. printer output stacker E S 3 iS n pu S a 80 F S o Setting your machine Directory Operation Q S S S sS E RS x 2 E N S Safety 6 23 Maintenance At the paper tray At the manual feed tray Second cassette unit and paper tray option 6 24 Maintenance S S 2 S SCANNER INCIDENTS gt Scanner paper jam E S When a paper jam occurs the message REMOVE DOCUMENT appears on the control panel R screen E If jams often occur in a specific part of the unit the latter needs to be checked cleaned or repaired t Open the scanner cover by pressing key A pug S I2 ao ES Setting your machine t Remove the jammed paper B without tearing it Directory Operation Q S S S sS E RS x 2 E N S t Then close the scanner cover Safety 6 25 Maintenance MISCELLANEOUS INCIDENTS At switch on nothing appears on screen Check that the mains cable is plugged in and check the mains plug if necessary The fax does not detect the presence of your inserted document The message READY does not appear on the screen At the start and during scanning REMOVE DOCUMENT appears on the screen Remove the document or press the Q key Check the thickness of the document 30 sheets of paper of 80 g m Iron out the sheets if needed Help the sheets along The fax machine does not receive any faxes
90. rase an SMS M 43 OK SMS SERVICE DELETE SMS t amp Select the messages to erase M 431 OK SMS SERVICE DELETE SMS SELECTION Select SELECTION using keys and and validate with OK Installation E E Select a message using keys 4 and and validate with OK E Erase messages already read M 432 OK SMS SERVICE DELETE SMS SMS READ etting started tS Select MESSAGES READ using keys and v and validate with OK tS Confirm with OK 3 tS Erase all messages from memory M 433 OK SMS SERVICE DELETE SMS ALL tS Select ALL using keys 4 and Y and validate with OK S tS Confirm with OK E SMS RECEPTION ge S S x SMS messages received are automatically printed you can modify this setting with M 451 OK AUTO PRINT If you disable automatic printing the messages are automatically stored in the memory SMS read Operation t Access by menus M 42 OK SMS SERVICE READ SMS Direct access t Press SMS key tS Select READ SMS using keys and and validate with OK tS Select a message using keys and w and validate with OK Maintenance tS Scroll messages using keys and v Safety Setting your machine Print an SMS us Access by menus M 44 OK SMS SERVICE PRINT SMS Direct access t Press SMS key tS Select PRINT SMS using keys and v and validate with OK tS Select SELECTION to choose messages to print NEW to print all unread messages or ALL
91. rectory p 4 2 M 120K NEW LisT Enter a relay broadcast list p 4 3 M 13 OK MopIFy Modify a record or a list p 4 5 M 14 OK CANCEL Delete a record or a list p 4 6 M150K PRINT Print the directory p 4 6 M 16 OK SAVE LOAD Store the directory on a chip card M 161 OK SAVE Save the directory to a chip card p 4 1 M 162 OK LOAD Load the directory from a chip card p 4 1 M 17 OK IMPORT Enable directory importation by e mail p 4 8 M 18 OK EXPORT Export the directory by e mail p 4 9 MAIN MENU 2 SETUP Functions Function description Page M 21 OK DATE TIME Enter the date and the time p 3 2 M 22 OK NUMBER NAME Enter your name and your number p 3 2 M23 OK SEND Transmission settings M 231 OK SEND REPORT Choose to print the communication report p 3 4 see M 381 OK M 232 OK MEMORY SEND Send from feeder or memory p 3 5 M 233 OK Eco PER Set the economy period see M 32 OK p 3 5 M24 OK RECEPTION Reception settings M 241 OK REC PAPER Accept reception without paper p 3 6 M 242 OK NBR OF COPIE Number of copies of received documents p 3 6 M 243 OK PC RECEPT Choice for PC reception p 3 7 2 4 Getting started MAIN MENU 2 SETUP Functions Function description Page M 25 OK NETWORKS Network settings M 251 OK TEL NETWORK Telephone network settings M 2511 OK NETWORK TYPE Select the type of network p 3 3 M 252 OK PREFIX Activate the dialling prefix p
92. ress OK to confirm tS Select your option from the table below and validate with OK Menu Description The E mails opened and read by the fax w o attachment are erased DELETE MAILS after the fax has printed SAVE MAILS The E mails opened and read by the fax are not erased At each connection the number of E mails still present in your mailbox are displayed on the screen Installation Contents Getting started E S A 5 amp amp S Nn Operation Directory Maintenance Safety iS E Q E E Setting your machine INTERNET CONNECTION An Internet connection is made with an ISP It allows both document sending and reception while connected A connection takes place the following way Send to one or more of your subscriber s Internet mailboxes all fax Internet documents waiting for transmission If you are sending to a computer the transmitted fax will be received as an attachment to an E Mail Reception of all fax Internet and E Mails deposited in your personal Internet mailbox You may connect either immediately or automatically depending on the time periods defined The triggering of a programmed Internet connection depends on the standard settings of your machine Immediate connection to the Internet There are two methods to immediately connect to the Internet Access through the menu M 93 OK INTERNET IMMED ACCES Direct access ts Press the key twice
93. s OK to confirm Enter the E Mail address of your subscriber and press OK to confirm Your subscriber s ID number will automatically appear on the screen if you wish to modify this number you may do so by choosing another free number and validate with OK Select the option WITH assigned key if you want to assign a letter shortcut key to your subscriber The first available letter appears by default If you want to change it scroll the letters by means of the w or keys and press OK to confirm If need be select the appropriate transmission speed to send your faxes and confirm your choice by pressing OK or to associate an FTP address ZS HRR E Do not enter the e mail address Enter the FTP address of the contact then validate with OK for example 134 1 22 9 Enter the FTP user name for example Jones Enter the password of the FTP user If necessary enter the file destination directory when this field is not completed the files are stored directly under the root of the FTP server for example server name Jones Define the attachment format Image or PDF then validate with OK 1 If your machine is connected to a PABX you may need to insert a pause for dial tone symbolised by the sign in the number except if a local prefix is already programmed see Local Prefix 4 2 Directory t A number allocated to your contact will be automatically displayed on the screen If you do not want to
94. s and confirm with OK At each document reception your fax will print the number of copies requested 3 6 Setting your machine Relay broadcast Your fax machine initiator can relay a document in other words transmit a document to your subscribers via a remote fax and with a precise relay list To do this the initiator fax and the remote fax must both have the relay function To relay you need to supply the remote fax with the document and the relay list number The remote fax will then transmit this document to all subscribers on the list Once the relay is activated by your fax and as soon as the document is received by the remote fax the document is printed before relaying to all subcribers on the list To activate relay from your fax machine ZS ZS E E ZS ZS Insert the document to relay refer to paragraph Document positioning page 5 1 Select M 37 OK FAX BROADCAST Enter the remote fax number where you will relay to or choose your dialling mode refer to paragraph Dialling page 5 2 and press OK Enter the relay list number used by the remote fax and press OK You may enter the time you wish to transmit the document next to the current time and press OK If you wish to modify the document feed type select one of the options FEEDER or MEMORY then press OK If you wish you may enter the number of pages of your documents before transmitting Activate relay by pressing key The docum
95. s of a MBX M 73 OK MAILBOXES PRINT MBX tS Select a free MBX out of the 31 MBX or enter the number of a free MBX directly 1 31 Getting started ts Enter the code of the MBX if there is one and confirm with OK All documents found in the MBX are printed and the MBX is emptied machine Deleting a MBX Setting your Before deleting an MBX you need to make sure it is empty by printing its content M 74 OK MAILBOXES DELETE MBX tS Select a free MBX out of the 31 MBX or enter the number of a free MBX directly 1 31 ts Enter the code of the MBX if there is one and confirm with OK Directory VE Press o to confirm MBX deletion The MBX is deleted and will appear as a free MBX in the list Printing the MBX list M 75 OK MAILBOXES PRT MBX LIST Operation The list gives the status of each MBX MBX deposit in your fax t Insert the document in the fax machine s feeder t Select M 72 OK MAILBOXES DEPOSIT MBX and confirm with OK Maintenance t amp Select a free MBX out of the 31 MBX or enter the number of a free MBX directly 1 31 The document is placed in the feeder and saved in the selected MBX Safety Operation MBX deposit in a remote fax E E ZS ZS Insert the document in the fax machine s feeder Select M 35 OK FAX MBX SENDING and confirm with OK Enter your subscriber s number for MBX deposit or choose your dialing mode refer to paragraph Dialling pa
96. st characteristics as you create it you can save the list as it is by pressing gt The empty field SUBSCRIBER 1 appears you must fill in the ID numbers assigned to the subscriber records included in this list 4 3 Getting started Installation Contents Setting your Directory Maintenance Operation Safety machine Directory t There are three ways detailed in the table below to choose and add one or more subscribers to your list Then confirm your choice by pressing OK From Procedure t With the alphanumeric keypad enter the first subscriber s name letters of your subscriber s name and continue until the whole name is displayed on the screen subscriber s ID number t Enter directly the subscriber s ID number t Press key JQ then select by means of the v or 4 keys subscribers directory tS For every subscriber included in the list repeat the above step then validate with OK Remark You can stop record creation at any time by pressing Q tS The list ID number will automatically appear on the screen if you wish to modify this number you may do so by choosing another free number and validate with OK VE Press o to confirm your entry ADDING OR DELETING A NUMBER FROM THE LIST M 13 OK DIRECTORY MODIFY tS Select the subscriber list L by means of the Y or 4 keys and validate your choice with OK 44 Directory tS Press OK to display the SUBSCRIBER 1 field and
97. subscriber has an Internet fax he will receive a paper fax 5 7 Contents Installation etting started J C Setting your Directory Operation Maintenance Safety machine Operation Sending a typed message to an E mail address You can send a typed message to an E mail mailbox You can also add an attachment to this keypad message the attachment is a scanned paper document Access through the menu M 95 OK INTERNET E MAIL Direct access ts Press key Then to send to E mail address tS Enter the addressee s E mail address or choose your dialling mode refer to paragraph Dialling page 5 2 tS Enter the address of who you want to receive a copy of the document CC and press OK to confirm tS Enter the object for mail 80 characters max and press OK tS Enter the text with the alphabetical keypad 100 lines of 80 characters and confirm with OK For this operation you will get a true editor for capital letters use key Shift key or key Caps lock key 6 to move within the data entry field use the Y or 4 keys to erase a character on the right of the cursor without moving the cursor use the or C key to move in the text from one word to another press key Ctrl and one of the navigator keys to go to the next line use key Then you can choose between two options tS Send the typed mail directly Press OK the mail is memorised and will be sent at the
98. t To activate the SNTP server select WITH in the drop down menu then validate with OK Time zone M 2544 OK SETUP NETWORKS SNTP SERVER TIME ZONE t Select the time zone where the terminal is located from the drop down list then validate with OK If you have activated the automatic summer time management menu 212 the TIME ZONE setting is initialised automatically Summer time M 2545 OK SETUP NETWORKS SNTP SERVER SUMMER TIME t Select the appropriate time setting in the drop down list winter time summer time 1 or summer time 2 then validate with OK This menu is not displayed if the menu 212 is activated Contents Installation Getting started E S A 5 amp S S e Operation Directory Maintenance Safety amp E D Q E E Setting your machine MESSAGE SERVICE AND THE INTERNET Your terminal lets you send and receive documents and E mails from subscribers throughout the world over the Internet An E mail is an electronic message sent over the Internet to an E mail address which is a personal Internet mailbox Access to the Internet is possible thanks to an Internet service provider ISP The provider puts at your disposal a server or computer system which allows you to connect to the Internet and your mailbox through your telephone line Before worldwide transmission you must take out an Internet subscription from an Internet Service Provider ISP check tha
99. t all initialisation parameters correspond to those provided by your ISP perform the proper settings if needed for the Internet connection You may then connect yourself to the Internet via your ISP to send and receive fax Internet or E mails Both operations will be performed during an Internet connection INITIALISATION PARAMETERS You must define or at least check all parameters needed to identify yourself with the Internet Your ISP will provide you with these parameters as soon as you are registered with them The parameters are divided in four categories connection allows you to identify the dial up number the connection identifier and the connec tion password message service allows you to define the message service identifier the message service pass word and the E Mail address servers allows you to identify the name of the IP address of Internet SMTP providers send and POP3 MBX reception and the address of DNS 1 and DNS 2 servers The server address is made up of 4 groups of 3 digits maximum separated by dots SMTP Authentification used to activate the authentification protocol when the SMTP server used requests this to end e mails When there is an OTHER ISP the server parameters are automatically suggested after the parameters of connection and of message service Setting your machine Access to connection and message service parameters M 91 OK INTERNET SUPPLIER tS Select the Interne
100. t provider from the list NO ACCESS PROVIDER 1 PROVIDER 2 PROVIDER 3 PROVIDER 4 PROVIDER 5 PROVIDER 6 or LOCAL NETWORK and press OK Choosing NO ACCESS disables access to Internet functions M 921 OK INTERNET INIT PROVIDER CONNECTION Enter the CALL NUMB press OK E Enter connection IDENTIFIER press OK E E Enter connection PASSWORD press OK M 922 OK INTERNET INIT PROVIDER MESS SERV Enter Email IDENTIFIER press OK E E Enter Email PASSWORD press OK E Enter E MAIL ADR press OK Access to servers parameters M 923 OK INTERNET INIT PROVIDER SERVERS t Enter SMTP press OK tS Enter POP3 press OK tS Enter DNS 1 primary press OK tS Enter DNS 2 secondary press OK Access to the authentification SMTP parameters M 924 OK INTERNET INIT PROVIDER SMTP AUTHENT In the ACTIVATION menu select WITH to activate SMTP authentification then validate with OK In the PARAMETERS menu select ID MESS SERV to keep the same identification parameters as in the messaging service or AUTHENT SPEC to define other identification parameters then validate by pressing OK When you select AUTHENT SPEC carry out the two following operations t Enter the IDENTIFIER then validate with OK t Enter the PASSWORD then validate with OK 1 If the identifier has more than 16 characters the text will automatically slide over to the left 3 15 Installation Contents Getting st
101. tes after the printer has been turned off and make sure that the fusing unit has cooled before cleaning the interior of the printer Cleaning the outside of the printer Clean the outside of the printer with a smooth duster Setting your Getting started machine Directory Operation Maintenance Safety 6 15 Maintenance Cleaning the paper feed roller tS 1 Turn off the printer and unplug the power cord t 2 Remove the drum toner cartridge set from the machine VE 3 Use a soft cloth to clean the paper feed roller located under the fusing unit ts 4 Put the drum toner cartridge set back in place refer to paragraph Replacing cartridges page 6 2 ts 5 Close the printer cover connect the power lead and power the machine using the switch located on the front left hand side Caution The fusing unit located inside the printer above the paper supply roller may become burning hot during machine operation Avoid touching it you could hurt yourself 6 16 Maintenance SERVICING For guaranteed performance of your terminal some maintenance work replacing the fusing unit and the transfer roll has to be done on the printer approximatly every 50 000 printed pages Please contact your supplier for this operation SCANNER CALIBRATION You can perform this operation when the quality of photocopied documents is no longer satisfactory M 80 OK ADVANCED FCT CAL
102. the fax does not destroy the MBX message it prints a notice of uncomprehension asking you to recuperate this message with your computer equipment This parameter is useful only if you have PC equipment The memory capacity is limited you need to empty your MBX or else new messages may not be received 3 9 Installation Contents Getting started E S EN i E nN Operation Directory Maintenance Safety amp E Q S Ei Setting your machine Parameter Setting Sighification 75 TEXT 1 WITH Attachment with or without processing and printing of ATTACHM 2 WITHOUT incoming Internet documents 76 ATTACHMENT 1 IMAGE Default format of document sent on the Internet FORMAT PPP PDF monochrome or colour IMAGE monochrome TIFF or color JPEG 77 LAN SPEED AUTO To define the communication speed of the peripheral units in 100 FULL relation to the implemented Local Area Network LAN 100 HALF 10 FULL 10 HALF 80 TONER SAVE 1 WITH Makes printing lighter to save toner cartridge ink 2 WHITHOUT 90 RAW PORT 9100 RAW network print port connection 91 PRINTER 30 min Time out before document being printed is deleted following ERROR TIMEOUT a print error in PC print mode 92 PRINTER WAIT 15 seconds Wait time out for data from PC before the task is deleted in TIMEOUT PC print 93 REPLACE 1 NO Page format change FORMAT 2 LETTER A4 94 PRINT CLASS
103. tings define the connection type and frequency to the Internet as well as the transmission type for your documents the E mail sorting defines treatment for all stored E mail messages received Standard settings Your machine has two types of settings that let you define the type and frequency of the connection to your ISP An Internet connection is established every day at SETIMES 9 00 am 12 30 am and 5 00 pm An Internet connection is established every 3 hours PERIODIC default value An Internet connection is established at your request by ON DEMAND IMMED ACCESS refer to paragraph Internet Connection page 3 20 1 To avoid Internet access saturation the automatic connection will occur in reality 12 minutes give or take around the requested time the type of transmission over the Internet Document transmission will occur immediately at each IMMEDIATE war transmission request DURING Transmissions will only occur at programmed CONNECTIONS connections SET TIMES or PERIODIC TYPE At any moment you may print the settings of your machine to know their status Selecting the connection type M 941 OK INTERNET SETTINGS CONNEC TYPE t Select one of the connection options among SET TIMES PERIODIC or ON DEMAND and press OK to confirm Installation Contents Getting started x E S EN i S rel Operation Directory Maintenance Safety amp E D Q 3S Ei Setting
104. to the terminal you choose you must send him your line number and the destination terminal address If your contact does not add the address of the terminal the SMS will be received in the terminal with address 0 Directory M 45 OK SMS SERVICE PARAMETERS t Automatic print of SMS received M 451 OK SMS SERVICE PARAMETERS AUTO PRINT Select the option WITH or WITHOUT automatic print then validate with OK E E Beep activated on SMS reception M 452 OK SMS SERVICE PARAMETERS BEEP SMS Select the option WITH or WITHOUT beep on reception then validate with OK Operation E E Presentation of SMS sender M 453 OK SMS SERVICE PARAMETERS SENDER NAME Select the option WITH or WITHOUT presentation of the sender then validate with OK E E Terminal address Maintenance M 454 OK SMS SERVICE PARAMETERS TERM ADDR ts Enter the terminal number then validate with OK Safety Setting your machine SENDING AN SMS To send an SMS to any SMS compatible devices t amp Press the SMS key t Write your SMS by means of the Qwerty keypad To do so you have a true editor at your disposal for the upper case letters use the key or 8 key to move inside the data entry field use the 4 or Y keys to move in the text from one word to another press the CTRL key and one of the navigator keys to go to the next line use the key to delete a character by movi
105. toner cartridge assembly In order to protect the environment do not throw away the used drum cartridge Used cartridges should be disposed of in accordance with local regulations concerning waste materials Caution The fusing unit located inside and at the bottom of the printer may become very hot during operation To avoid injury do not touch ts 3 Unlock the toner cartridge by turning the blue locking clip in the direction shown in the illustration below 6 10 Maintenance S ts 4 Separate the drum cartridge from the toner cartridge S o 3 E S E E go S o Caution Make sure not to touch the green coloured drum roller located under the fold away flap of the drum cartridge which could cause deterioration to the print quality of your faxes and 3 35 your local photocopies c Caution Do not touch the metal parts located on the side of the toner drum cartridge set as E 3 shown below to prevent causing damage due to possible static electricity discharges ex S G S A Drum roller Caution Make sure not to touch the black colored development roller located in front of the S toner cartridge which would cause downgrading to the print quality of your faxes and your local S S photocopies amp Ev o e S e Q w E S Development roller Safety Maintenance VE 5 Insert the new toner cartridge in the drum cartridge until locked in p
106. ts to an E mail address M 95 and get connected M 93 To access the Internet settings locking menu M 814 OK ADVANCED FCT LOCK LOCK PARAMET Setting your machine tS Enter the four digit locking code with the numerical keypad tS Press OK to confirm tS With keys 4 or v select the option WITH t Press OK to confirm Directory Locking the SMS service This function prevents access to the SMS service To access the SMS service locking menu M 815 OK ADVANCED FCT LOCK LOCK SMS Operation tS Enter the four digit locking code with the numerical keypad tS Press OK to confirm tS Confirm the lockout code by entering the code a second time t Press OK to confirm Remark When a code is already saved the unit first asks you for the old code before allowing you to change it Maintenance Safety Operation SCAN TO PC This function allows to send an opening notice of a scan function of a PC connected to your machine with the Companion Suite Pro kit For more information refer to the User Manual provided with your PC Kit Companion Suite Pro M 871 OK ADVANCED FCT SCAN TO SCAN TO PC Remark This function is programmed by default on the F1 key DEPARTMENT CODE Use of the machine can be limited to authorized personnel within each department by setting up a master department code and individual department codes You can assign one master code and up to 98 department codes The terminal
107. u use by default TRAY is used to tell your machine which paper tray shoud be used by default L R MARGINS to shift the margins of your document to the left or to the right Caution All the settings performed through this menu will become the machine s default settings To access to the settings M 84 OK ADVANCED FCT SCAN amp PRINT tS Select the SCANNER or the PRINTER to be set and press OK to confirm tS Use the keys 4 or v of the navigator to scroll the described hereafter settings you want to modify Scanner settings Resolution t amp Set the desired resolution FAST QUALITY or PHOTO with keys 4 or vw tS Confirm your setting by pressing OK Zoom Your fax offers to reduce or magnify a specific part of a document from 25 to 400 96 tS Enter the desired zoom value with the numerical keypad tS Confirm your setting by pressing OK Assembly t Choose the copy type between ASSEMBLED or NOT ASSEMBLED tS Confirm your choice by pressing OK Origin If you wish you can change the origin of the scanner 5 14 Operation a 3 ES S By entering new values of X and Y given in mm X 210 and Y 286 you will move the E H e Ce scanning zone as shown on the figure below M PR VG f f FISD Sf Scanned area r PPP Lu III TII W W SPAL P gl MM I P Ww I PP o H Ue IA G Top view scanned side down S wl oy VA w S Or S Ed A s S ie x 2 u WE Select the
108. ut there is no document deposited Code 1A Disconnected The transmission has not started The telephone line is busy Code 1B Transmission failed During transmission start again During reception ask your subscriber to resend the document 6 19 Setting your Getting started Installation Contents Directory Operation Maintenance Safety machine Maintenance Internet codes Codes 40 and 41 No reply from supplier The modem cannot connect to the Internet service provider If this error always occurs check the supplier s dial up number Code 42 Cannot access supplier The service provider refuses the connection the service is temporarily unavailable If this error always occurs check the Internet connection parameters Code 43 Xmission server unavailable Cannot connect to the SMTP server for sending mail the service is temporarily unavailable If the error always occurs check the Internet e mail and server parameters Code 44 Reception server unavailable Cannot connect to the POP3 server for mail reception the service is temporarily unavailable If the error always occurs check the Internet e mail and server parameters Code 45 Supplier disconnected The service is temporarily unavailable try again later Code 46 Xmission server disconnect The SMTP server for sending mail is disconnected The service is temporarily unavailable try again later Code 47 Reception server disconnect T
109. with OK Next to the current time enter the new time and confirm with OK Adjust the contrast and confirm by pressing OK Select the feed type FEEDER or MEMORY and confirm with OK refer to paragraph Document feed type page 3 5 You may enter the number of pages before transmission and confirm with OK Confirm postponed transmission by pressing key qo B Your document is stored and will be sent at the new time 5 4 Operation Transmission with auto redial Contents This function allows you to monitor the dialling operation during a fax transmission In this case the maximum transmission rate will be 14400 bps This function allows for example to hear if the subscriber s fax is engaged and if so choose the moment when the line is clear to start the document transmission Installation to control the communication progress in case of uncertain numbers etc To take the line manually t Place the document in the fax feeder ts Press i ts If necessary set the sound level with navigator or v keys Getting started t f not already done enter the subscriber number or refer to paragraph From the redial key page 5 3 to call back the last subscriber As soon as you hear the remote fax tone the line is clear and you can start the transmission US Press o to start the document transmission If your machine is set in order to print a transmission report refer to paragraph Main settings page
110. ys you will execute the registered sequence Remark By default Scan to PC function is programmed on F1 key and Scan to FTP function is programmed on F2 key To register a sequence for example in key F1 t Press key M then F1 you will enter the menu option From this moment all the key pressings are memorized in the key F1 tS Press key F1 to register the sequence if you are still in the menus The sequence memorizing is automatic if you have already exited the menu Example to memorize a fax sending to various subscribers in key F1 t Press keys M then F1 Press keys 3 1 then OK Enter the subscriber fax number IS IS t Press key pp and enter the second subscriber fax number or subscribers list tS Repeat this last step for all subscribers or subscribers lists IS Press key F1 the sequence is memorized To send a fax directly to your subscriber key F1 preset t Press F1 t Position the document refer to paragraph Document positioning page 5 1 t amp Press the key Setting your Getting started Installation Contents Directory Maintenance Operation Safety machine Operation FONT PRINTING You can print the list of fonts installed on your terminal at any time To print PCL fonts M 57 OK PRINT PCL FONTS To print SG Script fonts M 58 OK PRINT SG SCRIPT FONTS Your fax prints the list of fonts COUNTERS At any time you may consult the activity counters

LU 252XXXXXXA - MFLV2 UTAX - Fax 542

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