RIMES (MIS Website) User Manual
Contents
1. Remarks Figure 9 Event 2 Select Upazila in where the event is being conducted from dropdown list On the right side of the event information box there will show another box named List of Event This box will contain the title of the events which are active or already been completed under that certain Upazila 3 Enter the title of the event Previously entered active events can be edited by selecting from the List of Event 4 Click to enter start date of the event Click to enter end date of the event 6 Enter Duration of the event 13 10 11 LZ Enter Venue of the event Enter budget according to instruction training and travel Enter actual expense regarding to instruction training and travel Select Whether the Event Status is Active Completed Be very careful here Before completing next steps that is adding participant and giving their attendance it should be Active Click on Save button The Event information will be added to the system If the information are saved successfully system will return a success message and an Event ID will generate automatically 4 5 1 2 Participant Following Steps should be followed to input Participants List l oo ot Click Service gt Training gt Participant The Event Participant screen will be displayed Event Participant Teachers Training on Reading Instruction Badarganj 152. 1 It will give a clear idea about the number of students Male and Female enrolled in READ selected schools of certain division 2 Number of teachers SMC and Govt officials trained 4 8 Logout Log out button is on the lower right corner of the Title bar that shows in the following figure For signing out of the system the user have to click on that option Figure 34 Log out 28
3. RIMES READ Implementation Monitoring and Evaluation System USER Manual Save the Children Table of Content Content Table of Content List of Figures Chapter One Introduction 1 1 Introduction 1 2 Purpose Chapter Two RIMES 2 1 What is RIMES 2 2 The User Interface 2 3 Target Users Chapter Three RIMES Data Management 3 1 Input of Data 3 2 Output Reports Chapter Four Step by Step guideline with screenshot for RIMES 4 1 Login 4 2 Main Menu 4 3 Administration 4 3 1 Change Password 4 4 Registration 4 5 Service 4 5 1 Training 4 5 1 1 Event 4 5 1 2 Participant i li iii iV 10 28 10 10 11 11 12 12 12 13 14 Content 4 6 Monitoring amp Evaluation Tools 4 6 1 Instructional Adjustment Tools IAT 4 6 2 School Visit Tools 4 6 2 1 General Information 4 6 2 2 Book Distribution School Based 4 6 2 3 Book Distribution Community Book Bank 4 6 2 4 Assessment IAT Use and Change Instruction 4 6 2 5 Parenting Session 4 6 3 School Profile 4 6 3 1 General Information 4 6 3 2 Infrastructure Info 4 6 3 3 Student Info January 2014 March 2014 4 6 3 4 Student Info January 2014 December 2014 4 6 3 5 Teacher Info 4 6 3 6 Grade wise Teacher 4 6 3 7 Training Info 4 6 3 8 Story Book Info 4 7 Reports 4 7 1 Training Summary 4 7 2 Performance Summary 4 8 Logout Figure No Figure 1 Figure 2 Figure 3 Figure 4 Figure 5 Figure 6 Figure 7 Figure 8 Figure 9 Figure 10 Figure 1
4. it will give specific type of information These are Training titles it will give an idea about the type of training that been conducted Type of participants Number of Male and Female participation Estimated budget for instruction training and travel SY Actual expense regarding instruction training and travel 4 7 2 Performance Summary This option will give a summary of performance information for the given period of time of a certain division Following Steps should be followed to update Training Summary 1 Click Reports gt Performance Summary The Performance Summary screen will be displayed Start Date 10 2 2014 End Date 10 2 2014 Division Select Division Figure 32 Performance Summary Data Input Click to enter Start date Click to enter End date Select Division from Dropdown list fe Now click show It will show the performance summary for the given period of time in that Division The following table is given as example 27 Administration Registration Service Monitoring amp Evslustion Tools Reports Start Date 1 1 2014 End Date 10 2 2014 Division Barsa Result SL Description Male Female Total 1 Number of Student Enrolled 14 14 28 2 Number of Teacher Trained 1 1 2 3 Number of SMC Trained 0 o 0 Number of Govt Official Trained 0 0 0 Figure 33 Training Summary As like above table it will give specific type of information These are
5. 1 Figure 12 Figure 13 Figure 14 Figure 15 Figure 16 Figure 17 Figure 18 Figure 19 List of Figures Name Title Bar Menu Bar Login Page Main Menu Administration Change Password Service Training Event Add Participant List of Participant Monitoring amp Evaluation Tools IAT School Visit Tools General Information of School Visit Tools School based book distribution School Visit Tools Community based book distribution School Visit Tools IAT Use and Change Instruction Parenting Session 10 10 11 11 12 12 13 14 15 15 16 17 17 18 18 19 20 Figure No Figure 20 Figure 21 Figure 22 Figure 23 Figure 24 Figure 25 Figure 26 Figure 27 Figure 28 Figure 29 Figure 30 Figure 31 Figure 32 Figure 33 Figure 34 Name School Profile General Information of School Profile Infrastructure Info Student Info January 2014 March 2014 Student Info January 2014 December 2014 Teacher Info Grade Wise Teacher Training Info Story Book Info Reports Training Summary Data Input Training Summary Performance Summary Data Input Training Summary Log out oe az 22 22 23 23 24 24 23 25 26 26 27 28 28 Chapter One Introduction 1 1 Introduction Though the status of primary education in Bangladesh is developing day by day there is some crisis in early grade
6. 18 July 1 Upazilla School Maitha RNGPS TO _ Name_ Contact No C tesio0403i300001 eMatiur Rehman Ci tea1004091200002 Manu Ara Azad 3 Eirearoosesiz00003 2 Akter E tea1004031300004 Rustum Ali Figure 10 Add Participant Select Event from dropdown list Select Upazilla from Dropdown list Select School name from dropdown list A list of registered teachers will show Select Participant Type from Dropdown list This option is included as some of the SMC members are teacher but they are registered as SMC member So while giving the event attendance their participation must be counted Select the Teachers SMC from the list to be participated in the event 14 In this way the participants from different schools for the event on certain upazila should be selected 8 Click on Save button The Event Participants will be updated to the system 9 If the information are saved successfully system will return a success message 10 A list of Participants from different schools will be shown List of Participant Ho Name TEAS585583700018 Most Rahela Sultana Trimohini fatepur RNGPS TEAS585583700021 Mr Md Ataur Rahman Trimohini fatepur RNGPS TEAS585584300006 Mr Md Mozammel Kishamot Haror Hoque RNGPS TEASS85584300008 Most Moznure Begum Kishamot Haror RNGPS TEAS585584300014 Mr Md Borhan Uddin TEASS85584300015 Most Auman Begum 1234 Figure 11 List of Participant 4 6 Monito
7. Bangla competencies including phonemic awareness letter knowledge reading comprehension and vocabulary The first graders can read only 16 words per minute while the second graders only 33 which is much lower than the target of 45 60 words required for a child to read with understanding the meaning of the text said a study The Daily Star June 27 2014 So the READ program is working with an objective that the reading competencies of the students of Grade 1 to 3 will increase in READ selected schools For this purposes READ MIS team has developed RIMES a web based system to fulfill the M amp E requirement of the program RIMES will help to follow the program performance through various indicators like reports Training Summary Performance Summary So it can be said that the system can be applied effectively to monitor program activities 1 2 Purpose This user manual is to help different types of user to learn how to perform their assigned tasks using RIMES The document provides stepwise instruction with screenshot of each task so that users can use the system effectively The visual screenshots are given for easy and better understanding RIMES is a web based system users can access from anywhere anytime Chapter Two RIMES 2 1 What is RIMES RIMES stands for READ Implementation Monitoring and Evaluation System It is a web based GIS integrated MIS system to monitor the changes happened by the READ programme of Save the Children I
8. IAT NA v NA v NA Yes 1 No 2 NA 8 Figure 18 IAT Use and Change Instruction 9 Select whether reading supervised done in last month or not Grade Wise In other cases select NA 10 Select whether reading supervision has been done by HT UEO or Both 11 Select whether teachers keeping record for formative assessment or not Grade Wise In other cases select NA 12 Select whether teachers are using IAT to assess children or not Grade Wise In other cases select NA 13 Select whether teachers are changed instruction based on JAT findings or not Grade Wise In other cases select NA 14 Select whether teachers are keeping record for IAT or not Grade Wise In other cases select NA 19 4 6 2 5 Parenting Session Parenting Session Grade 1 Grade 2 Grade 3 Yes 1 No 2 NA 8 Grade 1 Grade 2 Grade 3 d Attende _ Save New Figure 19 Parenting Session 15 Select whether Parenting sessions are held or not Grade Wise In other cases select NA 16 Enter the number of the last session For example it could be session number 8 for Grade 1 17 Enter the number of parents attended on that certain session e Click on Save button School Visit Tools will be updated to the system e If the information are saved successfully system will return a success message 4 6 3 School Profile There are mainly eight sections to fill School Visit Tools These are General Information Infrastructure Inf
9. Tools Select whether book distribution held in last month or not In other cases select NA Enter number of times book distributed in previous month Enter grade wise number of books distributed 2 Enter number of level book distributed most in each grade For example level 4 books could be most distributed level in Grade 2 In that case it should be entered 4 for Grade 2 4 6 2 3 Book Distribution Community Book Bank Q 5 8 As same as above Book Distribution Community Book Bank Q5 Book Distribution Held in Last Month Yes 1 No 2 NA 8 96 Number of Times Book Distributed in Last Month Book Distribution Books and Level Q7 Number of Books Distributed blac tie rrr Distributed Most in Each Group Figure 17 Community based book distribution School Visit Tools 18 4 6 2 4 Assessment IAT Use and Change Instruction Assesment IAT Use and Change Instruction Grade 1 Grade 2 Grade 3 Q9 Reading Supervised Done in Na NA v NA Last Month Yes 1 No 2 NA 8 Grade 1 Grade 2 Grade 3 Q10 Supervision Done by HT 1 HT v HT v HT UEO 2 Both 3 Grade 1 Grade 2 Grade 3 Teachers Keeping Record Na v NA NA for FA Yes 1 No 2 NA 8 Teachers Using IAT to NA v NA NA Assess Children Yes 1 No 2 NA 8 Teachers Changed NA NA v NA Instruction Based on IAT Findings Yes 1 No 2 NA 8 4 Keeping Record for
10. f SMC trained gt Number of Govt officials trained Chapter Four Step by Step guideline with screenshot for RIMES 4 1 Login The address for accessing on RIMES 1s http www rimes readbangladesh org After entering the address the following log in screen will appear The user has to enter Username and Password provided by the READ MIS team in the LogIn screen as indicated below Figure 3 Login Page 4 2 Main Menu After entering the username and password the user has to click on Log In button to access the services provided to the user The following screen will be displayed Administration Registration Service Monitoring amp Evaluation Tools Reports Figure 4 Main Menu 10 The top panel of the screen is the Main Menu The items of the Main menu are described below e Administration e Registration e Service e Monitoring amp Evaluation Tools e Reports 4 3 Administration The menu Administration is provided with one sub menu and it is e Change password Registration Service Monitoring amp Evaluation Tools Reports oo Figure 5 Administration 4 3 1 Change Password When the user selects the Change password option then the following screen is displayed User can change the password from this option READ MIS Team has given a general Password to every user and it 1s 123 So the user has to change the Password after first time logging in to the system It is advisable
11. ntering data in the system and some will be responsible for monitoring of proper information management The target users for RIMES are SCI READ Team Program Coordinators of partner NGO s Senior Technical Officer M amp E Technical Officer Field Officer RIMES Mobile VV VV WV Chapter Three RIMES Data Management 3 1 Input of Data A Registration For RIMES Mobile Users gt New Registration e Student Registration e Teacher Registration e SMC Registration e AUEO Registration gt Edit Registration gt Training Attendance B Service gt Training e Event e Participant gt Library C Monitoring and Evaluation Tools gt Academic Result Instructional Adjustment tools IAT School Visit Tools Training Assessment Tools School Profile 3 2 Output Reports Primarily two reports can be generated by this system These reports are generally District based These reports will be generated based on some specific parameters These parameters are as following A Training Summary gt Summaries will be generated according to training titles gt Type of participants Teacher SMC Govt 8 gt Number of Male and Female participation Separately and in total gt Estimated budget for instruction training and travel gt Actual expense regarding instruction training and travel B Performance Summary gt Number of students Male and Female enrolled gt Number of teachers trained gt Number o
12. nternational in Bangladesh This MIS system has a desktop version as well as mobile version It is possible to entry edit view and delete data by mobile devices phone tablet etc and from desktop or laptop computer It is also possible to query and view reports from mobile devices and desktop This system is hosted in a state of the art facility to ensure maximum availability and data security Data will be processed through latest software s It will also process data to generate GIS map dynamically depending on queries READ M amp E team continuously working to further enhance the MIS system 2 2 The User Interface An interface is a set of commands or menus through which a user communicates with a program The Main parts of RIMES user interfaces are 1 Title Bar The topmost horizontal bar which contains Save the Children Logo on the left side and displays RIMES on the right corner It also shows the user name and logout option Figure 1 Title Bar 2 Menu Bar The horizontal bar just below the title bar is the Menu Bar It contains different menus and sub menus The menus are e Administration e Registration e Service e Monitoring and Evaluation Tools e Reports Administration Registration Service Monitoring amp Evaluation Tools Reports Figure 2 Menu Bar 2 3 Target Users There will be various types of users for RIMES depending on given responsibility Some users will be responsible for e
13. o Student Info January 2014 March 2014 Student Info January 2014 December 2014 Teacher Info Grade wise Teacher Training Info VV VV VV V WV Story Book Info 20 Following Steps should be followed to update School Profile e Click Monitoring amp Evaluation Tools gt School Profile The following screen will be displayed Administration Registration Service Monitoring amp Evaluation Tools Reports ae Figure 20 School Profile 4 6 3 1 General Information General Information Year 2014 Partner NGO CODECCom Union Baharchhara School Hazam Para Red Cresent Reg Primary School Area Information School Information Division Qhitagong Te EMIS Code Td uezia eked e oae Figure 21 General Information of School Profile Select Year from Dropdown list Select Union from Dropdown list Select Partner NGO from Dropdown list 22 T Select School from Dropdown list 21 4 6 3 2 Infrastructure Info Infrastructure Info Question Total number of useable rooms Total number of class rooms Total number of shifts Question Answer Is there any school library inside the school Is there any class room library in the school Figure 22 Infrastructure Info Enter Total number of usable rooms Enter Total number of Class rooms Enter Total number of shifts Select whether there is any school library inside the school or not ao fe ye iS Select whether there is any classro
14. om library inside the school or not 4 6 3 3 Student Info January 2014 March 2014 There are mainly four parts of the section Information would be entered as numbers There are certain sub parts for two main parts Enrolled amp Disable Children So the data should be entered very carefully according to each part s headline The four main parts are gt Grade gt Enrolled Children gt Disable Children gt Section Grade Ini Enralli d Children Dish Children SL Grade Eoys Gits Figure 23 Student Info January 2014 March 2014 22 1 Enter the number of Boys and Girls enrolled in each grade 2 Enter the number of disable Boys and Girls studying in each grade 3 Enter the number of sections for each grade 4 6 3 4 Student Info January 2014 December 2014 There are six parts of this section Here also there are certain sub parts as Boys Girls Total for each parts These ares Grade Enrolled Student Dropout Student Repeated Student Promoted Student VV VV V WV Transferred Student Student Into January 2014 December 2014 sci je 7 SL Grade Boys ois Total curt E asa fb E Figure 24 Student Info January 2014 December 2014 The information should be entered same as above discussed table 4 6 3 5 Teacher Info SL Qestion Tisi numis Of Aaa aparored DESCE Tis numis OT Beeches in service Tial numis OT tshs bin matennty Eae Tisi numis Of perg teecners in
15. ring amp Evaluation Tools There are five sub menus under Service Menu These are 1 Academic Result 4 Training Assessment Tools Administration Reaistration Service Reports READ Oerational Area ite ee SD CRUONERCOEOEAEESEAEAAESOADONONSOSOSOEEO OGRE OROROONONOEEOROOROERORO SEO RO ONO RESEOEO EO ORERE ORES Figure 12 Monitoring amp Evaluation Tools Initially the Yellow highlighted sections could be updated in the system 15 4 6 1 Instructional Adjustment Tools IAT Following Steps should be followed to update IAT 1 Click Monitoring amp Evaluation Tools gt Instructional Adjustment tools IAT The IAT screen will be displayed Home Administration Registration Service Monitoring amp Evaluation Tools Reports General Information Union Ahmadabad School Bongaaon RNGPS Teacher Grade Section Roll No ID No Name Survey Date 10 2 2014 Figure 13 IAT 2 Select Union from Dropdown List Select Teacher from Dropdown List 4 Select Section from Dropdown List If there is only one section then Section A have to be selected Section B is for two sections and Section C is for three sections 5 Enter ID No of teacher 6 Select School from Dropdown List 7 Select Grade from Dropdown List 8 Select Roll No from Dropdown List 9 Enter Name of the Student 10 Click S to enter survey date 11 Click on Save b
16. rn a success message 4 7 Reports There are two sub menus under Report Menu These are 1 Training Summary 2 Performance Summary Administration Registration Service Monitoring amp Evslustion Tools Reports Figure 29 Reports 25 4 7 1 Training Summary This option will give a summary of training information for the given period of time of a certain division Following Steps should be followed to update Training Summary 1 Click Reports gt Training Summary The Training Summary screen will be displayed Administration Registration Service Monitoring amp Evalustion Tools Reports Start Date 10 2 2014 End Date 10 2 2014 Division Select Division 2 3 4 5 Figure 30 Training Summary Data Input Click to enter Start date Click to enter End date Select Division from Dropdown list Now click show It will show the training summary for the given period of time in that Division The following table is given as example Administration Registration Service Monitoring amp Evslustion Tools Reports Start Date 19 21 2014 End Date 9 23 2014 Division Result SL Training Title Male Female Total Male Femal Total Male Female Total Male Female Total Instruction Training Travel Instruction Training Travel RI Master Trainer 3 2 5 0 0 0 3000 00 2000 00 40000 00 2000 00 1000 00 3000 00 Figure 31 Training Summary 26 As like above table
17. service Figure 25 Teacher Info 1 Enter number of allocated approved Male and Female teachers 23 2 Enter number of Male and Female teachers in service 3 Enter number of Female teachers in maternity leave 4 Enter number of Male and Female pera teachers in service 4 6 3 6 Grade wise Teacher Grade whe Teacher l Figure 26 Grade Wise Teacher Enter the number of grade wise Male and Female teachers 4 6 3 7 Training Info Training Info SL Question 32 Total number of teachers received C in Ed DipED gt Total number of teachers received training on reading instruction REM 24 Total number of teachers received training on bangla Figure 27 Training Info Enter the number of teachers Male Female received C in Ed DipED Enter the number of teachers Male Female received training on reading instruction RBM Enter the number of teachers Male Female received training on Bangla 24 4 6 3 8 Story Book Info Story Book Info Grade Name Grade 1 Grade 2 Grade 3 Question Total number of story books Question Is there any prevision of book distribution Figure 28 Story Book Info 1 Enter the quantity of storybooks in each grade 2 Enter the total number of storybooks 3 Select whether there is any provision of book distribution e Click on Save button IAT will be updated to the system e If the information are saved successfully system will retu
18. to change the user password frequently Change Password User Name Current Passowrd New Password Confirm Password Figure 6 Change Password 11 To change password user need to enter Current Password in the first text box and enter the New Password in second textbox and Re type new password in the third text box as shown in the Figure 6 4 4 Registration This option is only for Field Officers RIMES Mobile User There is a separate guideline for RIMES Mobile Users So this section is not going to be discussed here 4 5 Service There are two sub menus under Service Menu These are 2 Library Initially the training informations could be updated in the system Administration Registration READ Oerational Area Monitoring amp Evaluation Tools Reports Figure 7 Service 4 5 1 Training Two types of training information will be discussed here One of these is Event and another one is Participant Administration Reaistration Service Monitoring amp Evaluation Tools Reports Figure 8 Training 12 4 5 1 1 Event Following Steps should be followed to input event information 1 Click Service gt Training gt Event The Event screen will be displayed Reading Instruction RI GPS CSA MLE Teachers Training on Reading Instruction Badarganj 19 22 7 19 2014 7 22 2014 4 Resource Centre Bada
19. utton IAT will be updated to the system 12 If the information are saved successfully system will return a success message 16 4 6 2 School Visit Tools There are mainly five sections to fill School Visit Tools These are General Information Book Distribution School Based Book Distribution Community Book Bank Assessment IAT Use and Change Instruction SS Parenting Session Following Steps should be followed to update School Visit Tools e Click Monitoring amp Evaluation Tools gt School Visit Tools Administration Registration Service Monitoring amp Evaluation Tools Reports saSaeatuacabsh sompietcacebcchsstapssusss ssssesscesanssbsassonssvesexsctescacsbinsiassesstsstese Figure 14 School Visit Tools 4 6 2 1 General Information General Information Partner NGO CODEC Cox w Union Ahmadabad School Bongaaon RNGPS Figure 15 General Information of School Visit Tools 1 Select Partner NGO from Dropdown list 2 Select Union from Dropdown list 3 Select School from Dropdown list 17 4 6 2 2 Book Distribution School Based Book Distribution School Based Q1 Book Distribution Held in Last Month Yes 1 No 2 NA 8 NA Q2 Number of Times Book Distributed Grade 1 Grade 3 Q3 Number of Books lo 0 Distributed Q4 Number of Level Book 9 Distributed Most in Each Grade Figure 16 School based book distribution School Visit
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