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Public Private Interface (PPI) System User Manual for General Users

1. Patient Enrollment Reporting Account Management Update Own Profile Utilities Report Patient Enquiry Report User Account Report Other Reports Statistics QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 70 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 2 A list of reports belonging to the selected group will be displayed Click on the Report Name to view the report cy bet Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Account Management Update Own Profile Utilities Patient Enquiry Report User Account Report Other Reports Statistics Patient Enrollment Report List of Unvetted Patients Reporting List of Expired Access Key List of Patient PMI Address Changed List of Pending PMI Address Change Patient Enrollment List List of Move Episode Patients List of Move Episode Alert Emails List of Deleted Patients o0o0000000 0 List of Bad Fax in Enrollment Cases 3 The selected report will be displayed Click on the lt Print Report gt button to print the report 0 plan Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Home To Logoff Patient Enrollment Account Management Update Own Profile Utilities Patient Enrollment List Please select institution Cataract Surgeries Program
2. Notes e If the input security code was generated by original security token you can login successfully with normal flow The replacement security token will only activate after new security code has been input 3 On successful login the following page will be displayed with message Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 20 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 New token activated The activate process is completed and the original security token is no longer valid for login into PPI ePR System Sharing Electronic Patient Record Sustaining Quality Patient Care a SiR ALU Bae Last logon Date Time 14 Jun 2011 09 11 Status success Please input following details PPl ePR Project Update No 33 31 03 10 Patients HKID No PPl ePR Project Update No 32 24 03 10 Patients Access Key PPl ePR Project Update No 31 15 03 10 Submit PPl ePR Project Update No 30 04 03 10 PPl ePR Project Update No 29 13 11 09 E Useful Information User Manuals Updated Registration Packs for Patients Users Updated 2 y Forms for Cataract Surgeries Programme Updated Forms for Primary Care Profile Useful Information Links Software 2 Prevention of Human Swine Influenza R Pilot ct 3 4 4 Login Failure and Automatic Lock out If you have input an incorrect User ID and or Password and or Security Code the following Page will be displayed Please be
3. Project Program Office Cataract Surgeries Programme Security Information HA Intranet Access Password Internet Access Disabled 2 Click lt Delete gt to delete the role 0D moto Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities View Detail New Account Delete Suspend Reactivate Reset Password Replace Toker Account Management Role Information testing044 Account Status User Role Information CSP Original Form Received Cataract Surgeries Programme Healthcare Professional Doctor Cataract Surgeries Programme Role Status Active o RankiPost test Remarks test MCHK No M12345 Practicing Cert V Received Management Update Profile Affiliated Institute clinic Information EA AA ET ABC Hospital Rm 1 2 F Block 3 123 Testing Street ADMIRALTY HK 91234567 O Role Privileges Information Update Own Information Update Own Password m Enquire patient clinical records Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 45 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 3 A pop up box to confirm you whether delete the ole or not Click lt Yes gt to proceed to delete the account See Section 5 3 Click lt No gt to proceed to delete the role Click lt Close gt to decline the role deletion HD bet Public Private interface Electro
4. a For Security Token issued by PPI select the radio button PPI in the Security Token Issued By field and enter the Security Token Serial Number b If the user has already enrolled in the Hong Kong Government s eHealth System eHS and would like to use the same security token issued by eHS to access both PPI ePR and eHS select the radio button eHS in the Security Token Issued By field After that 1t will take several seconds for the system to try retrieving the Security Token Serial Number from eHS If the Security Token Serial Number can be retrieved the field Security Token Serial Number will be filled in otherwise it will be left empty Users can also click the Refresh button to try retrieving the Security Token Serial Number again Users can proceed to finish the account creating process even if the Security Token Serial Number cannot be retrieved currently For those Security Token Serial Numbers that cannot be retrieved currently there will be an automatic process to try retrieving the Security Token Serial Number again each day Once the Security Token Serial Number is retrieved successfully the user account will be activated with email notification sent to users automatically Click lt Save gt to save the Security Information Click lt Back gt to return to the Account Management Page without saving cy plena Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff12
5. Personal Information User ID User ID testing044 Personal Information HKID 0111201 6 Last name CHAN First name TAI MAN Name in Chinese HRZ E Not Applicable Title D Email address cyy838 ha org hk 91234567 a y 2 Management Update Profile lt 6 The Personal Information is updated 0 bb Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting t Update Own Profile Utilities View Detail New Ace Delete Suspend H E gt Y our spe Reactivate Reset Password Repl ace Token a FIAR I 1ani 1A Update Personal Information successfully ser ID testing044 Account Status Active count Gpp AAA AAA lt O gt 0111201 6 Dr CHAN SIU MING f4 v88 as Email address cyy838 ha org hk S Contact No 91234567 S 27 Role Information No of User Role 1 v EffRole Service Area SS HCP Doctor Cataract Surgeries Programme i O y Security Information HA Intranet Access Disabled Internet Access Password Security Token Serial no 9995051 Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 38 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 2 2 Add a New Role 1 Click the right top corner icon on Role Information Section to add a new role cy Hie i Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome
6. cy esis Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities View Detail Update Profile Delete Suspend Reactivate Reset Password Replace Token Account Management Add Role HCP Doctor Cataract Surgeries Programme Successfully Please Go to the Security Information Section to update the security information User ID testing044 Account Status Not Activate Personal Information HKID 0111201 6 Name Dr CHAN TAI MAN BR lt 32 Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 1 O CA SEICE Area ETT HCP Doctor Cataract Surgeries Programme Active O unt Management New Account E Security Information HA Intranet Access Disabled Internet Access Disabled Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 33 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 12 Choose the Access Method Internet Intranet and the Authentication Mean Password Password Security Token Note Depends on the roles created different Access Method and Authentication Mean are shown Fill in the Token Information when selecting the Security Token as the Authentication Mean Note Only one token is required for each user Enter the Security Token Information as appropriate Currently it is required for non HA user accounts
7. lt h Patient Profile 3 The following information will be displayed for verification Click the lt Confirm gt button to proceed and lt Cancel gt button to cancel your action Once the account is suspended the user will not be able to access the PPI ePR system until his her account is re activated B seia Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting Update Own Profile Utilities View Detail New Account Update Profile Delete Reactivate Reset Password Account Management Suspend Are you sure to suspend the user account HKID 00000060 Last name CHAN First name SIU MING Email address cyy838 ha org hk User ID testing216 Remarks test Confirm Cancel arollment Search Patient Profile Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 50 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 4 The following page will be displayed when the account is suspended Y br if Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting Update Own Profile Utilities iew Detail New Account Updat Account Management Suspend file Delete Reactivate Reset Password Account has been suspended successfully HKID 00000060 Last name CHAN First name SIU MING Email a
8. SIU MING Email address cyy838 ha org hk User ID testing216 Confirm Cancel nt Search Patient Profile lt Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 93 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 4 The following page will be displayed when the user s password is regenerated An e mail will be sent to the user according to his her registered e mail address informing him her of the new password The system will not display the new password to anyone User must be advised to safe keep his password to avoid unauthorised access to the system using his her account Y ih Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting Update Own Profile Utilities View Detail New Account Update Profile Delete Suspend Reactivate Password has been reset successfully HKID 00000060 Last name CHAN First name SIU MING Email address cyy838 ha org hk User ID testing216 arch Patient Profile 6 Patient Enrollment and Patient Profile Maintenance 6 1 Patient Enrollment 6 1 1 View Patient Details 1 Click lt Patient Enrollment gt on the Menu Bar The lt View Detail gt function will be selected by default Click lt View Detail gt on the Sub menu Bar if you need to return to this function while working under other Patient Enrollment functions Q polen Pu
9. User ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities lt m A Detail New A Delete Suspend Reactivate Reset Password Replace Token Account Management S y Update Personal Information successfully ra User ID testing044 Account Status o R Eg Personal Information HKID 0111201 6 ES Name Dr CHAN SIU MING f J188 Email address cyy838 ha org hk S Contact No 91234567 2 Role Information No of User Role 1 a Bio EA SES HCP Doctor Cataract Surgeries Programme Active Security Information HA Intranet Access Disabled Internet Access Password Security Token Serial no 9995051 2 Follow the Form Sequence to fill in the Role Information Profile gt Office gt User Role gt Sub Type Note that there may be no subtype for some role gt Service Area and all other information Form received Rank MCHK No Practicing Cert Received and choose the functions you would like to grant to the account cy Bh se it Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile View Detail New Account Delete Suspend Reactivate Account Management Role Information testing044 Account Status User Role Information CSP v Original Form V Received Cataract Surgeries Programme Proiect Proaram Office v Cataract
10. User ID progoff123 Personal Information HKID 0111102 8 Last name TEST First name TEST Name in Chinese Not Applicable Title Dr v y S fa O O lt Email address cyy838 ha org hk Contact No 91234567 Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 25 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 3 The Personal Information is updated O Hh se i Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Role PPl ePR Programme Office Patient Enrollment Reporting Account Management Utilities Change P Account Management Update Own Profile Successfully eae yer Account Status Active Personal Information O HKID 0111102 8 Name Dr TEST TEST Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 1 Role AE ictus PPl ePR Programme Office PPI ePR Programme Office PAA Active O a Security Information HA Intranet Access Password Internet Access Disabled 4 1 2 Update Role Information 1 Click the O icon besides the role you would like to edit cy Hi oe i Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Role PPI ePR Programme Office Patient Enrollment Account Management Change Password Account Management Update Own Profile Successfully progof
11. phmro01 Update Own Profile Reporting Patient Enrollment Update Patient Profile Confirmation Patient Access Key Patient profile has been updated successfully Detail HKID No HOO0000 1 Name CHAN SIU MING Email Address Mobile 90000000 RM 890 You may print out the HKPMI Address GOOD House ent Update Patient Profile Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 60 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 7 Patient Data Enquiry 7 1 Open a patient s record This function allows you to enquire on the patient s electronic medical record kept by the Hospital Authority It 1s assumed that you have a need to access the patient s record for patient care and that you have obtained the patient s consent before you access the patient s data in PPI ePR When you opened a patient s record in PPI ePR the system will log your action with your user id the patient s HKID number and the access date and time for audit purposes A SMS message will also be sent to the patient s mobile phone to notify him her that his her patient record 1s being accessed with the following details Sender 852930572292 For Medical Practitioner Content English Version Dr Chan Tai Man is retrieving your electronic clinical record 3 3 2006 10 16 For enquiry contact Hospital Authority at 23006654 Content Chinese Version Dr Chan Tai Man FH IE GEA PRAY
12. upon patient s consent The Hospital Authority HA being the largest healthcare provider in Hong Kong has collected clinical data on patients under its care through its integrated clinical information system over the past years and established a patient centered lifelong longitudinal clinical data repository namely the electronic Patient Record ePR A pilot for this collaborative project is to be launched by 1Q 2006 in which HA will share the ePR of patients who are under the care of selected private healthcare providers upon patients consent Through this pilot run it aims to establish amp assess the logistics involved and to determine the key success criteria and identify critical components for the provision of a community wide health information portal in the future 1 1 About this manual This manual aims at providing users with a quick and working reference of the PPI ePR system and includes the following 4 sections 1 System Requirement amp Installation Guide This section describes the hardware amp software requirement and the setup procedure before accessing the PPI ePR system 2 Security Information and Guide to User Login This section describes the security features of the system and how to use security token to login to the PPI ePR system 3 Guide to use the functions provided by PPI ePR This section describes the various functions provided by the PPI ePR system 1 2 Where to Get Help If you
13. 1 test ABERDEEN HK Role Privileges Information Update Own Information Update Own Password Update Own Profile Patient Administrative Functions Delete Patient Enroll Patient Enroll Patient Smart ID Extend patient access key Fax in Fill in the Institution Information Form Click lt Confirm gt button to save the changes Click lt Delete gt button to delete the institutes Click lt Back gt button to decline the changes 0 polen Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Role PPl ePR Programme Office Patient Enrollment Reporting Account Management Utilities Change Password Account Management Role Information Affiliated Institute Clinic Information User ID progoff123 Affiliated Institute Clinic Information Affiliated Institute Clinic Name clinic A Affiliated Institute Clinic Name in Chinese Contact No 91234567 Fax No 91234567 Update Own Profile Address in English Room 1 king s road Addr Search Addr Edit District ADMIRALTY ly Area Hong Kong Kowloon New Territories Address in Chinese ATOM Confirm Delete jl Back Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 27 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 4 Click lt Save gt to save the updated Role Information cy mie ih Public Private Interface Electronic Patient Record Sharing Pilo
14. 8 2 5 Patient Enrollment List 8 2 5 1 Purpose of report This report will list all patients enrolled in the PPI ePR program grouped by the institutions which carried out the enrollment and the vetting statuses of the patients 8 2 5 2 Input Criteria Input the institution which enrolled the patients and the report from date and all patients who were enrolled by the selected institutions and enrolled between the period from the input date to today will be listed Click lt Show gt to view report QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 74 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 cy plena Public Private Interface Electronic Patient Record Sharing Pilot Project z B Home Welcome User ID progoff123 Patient Enrollment Account Management Update Own Profile Utilities Patient Enrollment List Please select institution Al a Please input report from date 1 9 y 2009 mm yYYY 8 2 5 3 Report Layout Patient Enrollment List Print Date 20 Feb 2006 Hospital Authority Head Office Unvetted Consent Form Not Received Patient Name No of Unvetted Patients Consent Form Not Received 2 Vetted HKID Patient Name HOSss IU KWOK KAU No of Vetted Patients 1 Total No of Enrolled Patient 3 Yan Chai Hospital Unvetted Consent Form Not Received HKID Patient Name 1903 re LAM WAI CHUN 8 3 Patient Enquiry Reports This group of
15. CHLORMETHIAZOLE ORAL the same set of data with expanded 2410212006 CITALOPRAM ORAL details 24 02 2006 LORAZEPAM ORAL e g Zoom on Prescription data Order Date Hospital Specialty Prescription Type Ref No Start Date End Date Prescription 27 08 2005 AHN PSY Out patient AHN2535 vue 27 08 2005 24 02 2006 HEMINEVRIN CHLORMETHIAZOLE EDISYLATE capsule lt Named Patient aN ral 300 mg nocte for 26 weeks 22 vue 27 08 2005 24 02 2006 IND CIPRAM CITALOPRAM tablet Special Drug A na Va oral 30 mg nocte for 26 weeks vue 27 08 2005 24 02 2006 ATIVAN LORAZEPAM tablet de Y oral 1 mg nocte for 26 weeks dispense 182 dose retum Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 66 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 7 2 3 6 lt Return gt button alo ate an tion e care for Cancer of right lung middle lobe Stage IV Histology Adenocarcinoma ci of right lung middle lobe Stage IV Histology Adenocarcinoma R pleural effusion ondary malignant tumour of pleura Click the lt return gt button to go back to the previous page 7 2 3 7 Multiple records display Some report types provide multiple records view on one page Highlight the case to view detailed report on the selected case J ACUTOSUU a UU JI ZUU UY TITO ENE Multiple reports existed for this AE01020863R 08 03 2001 09 37 XRAY Shoulder di data typa for the patient AE00204708P 08 03
16. Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities fiew Detail New Account Delete Suspend Reactivate Reset Password Re Account Management A Delete Role HCP Doctor Cataract Surgeries Programme Successfully Please Go to the Security Information Section to update the security information User ID testing044 Account Status Active Personal Information HKID 0111201 6 Name Dr CHAN SIU MING 88 Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 1 A AE ES Project Program Office Cataract Surgeries Programme Active O punt Management New Account Security Information HA Intranet Access Disabled Internet Access Disabled Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 44 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 2 5 Delete a role only one role 1 Click the O icon besides the role you would like to delete Ei se it Public Private Interface Electronic Patient Record Sharing Pilot Project se Welcome User ID progoff123 Patient Enrollment Reporting ew Detail New Account Account Management testing044 Account Status Personal Information HKID 0111201 6 Name Dr CHAN SIU MING f 88 Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 1 y TE SETCE Area
17. HEID Wo HOOO000 1 Mame CHAN SIU MING Email Address Mobile 30000000 Lanquage E English C Chinese RM 890 GOOD House Back HEPMI Address ollment Update Patient Profile With the minor consent case patients the following page will be displayed and click lt Yes gt to extend the minor consent case New Access Key will be sent to the patient s mobile phone immediately via a SMS message 0 br sua Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID phmrott Update Own Profile Reporting Enroll New Patient Patient Enrollment Update Patient Profile file Pro HEID No HOODODO 17 Mame CHAN SIU MING Email Address Mobile 90000000 Lanquage for SMS English Chinese RM 590 HEPMI Address COOC House Patient With Minor Consent ollment Update Patient Extenc Minor Consent O Yes SNe Click lt Save gt to save changes or lt Back gt to return to the previous screen without saving 4 The following screen will be displayed upon successful update of the changes If required you can follow the same steps as described in paragraph 6 1 3 to print the Patient s Access Key Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 59 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 cy ee oe i Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID
18. No 23 17 04 09 PPLePR Project Update No 2 22 01 09 3 Set all headers and footers to blank Page Setup x Format amp Options Margins amp Header Footer Margins millimeters Bottom 7 Headers amp Footers Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 9 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 Safari for MacOS X Uncheck the lt Print headers and footers gt option every time when you print a document in Safari PPI ePR Public Private Interface electonic Patient Record Sharing Pilot Project A O BQ Google A http eis 0026 vm1 8000 PP1 Printer 160 1 42 123 2 fa goff123 __ Moa an Presets Standard teporting es eee l Copies 1 Y Collated Two Sided Pages All O From 1 to 1 Paper Size A4 20 99 by 29 70 cm Orientation la Scale 100 Safari 7 l Print backgrounds Print headers and footers Esej e 10f1 feja Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 10 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 3 Security Information and Guide to User Login 3 1 General Security Information 3 1 1 Access Control Access to the different functions in the PPI ePR system is granted based on the job duties of each user If you think that your type and level of access in the PPI ePR system do not match your responsibilities please contact
19. Surgeries Programme Active M Rank Post test test Affiliated Institute clinic Information e contact Y Register Patient to the Cataract Program Y Delete Cataract Patient Yl View Cataract Patiant Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 39 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 3 After filling the Role Information Click the icon on the Institute clinic Information Section to add an Institution to the corresponding role 0 pb Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting CSP v Original Form V Received Cataract Surgeries Programme Proiect Proaram Office y Cataract Surgeries Programme Active v Rank Post test test Affiliated Institute clinic Information Mame E Contact Role Privileges Information Update Own Information Update Own Password Update Own Profile Patient Administrative Functions Register Patient to the Cataract Program Delete Cataract Patient V View Cataract Patiant 4 Fill in the Institution Information Form For the HCP Doctor Role you can click the lt Display in Dr List gt check box to show the information on the Online Dr List Y Biria Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reportin
20. blank Institution form to add another Institute Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 32 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 10 After Adding the Institute the information is shown on the institute clinic information section Click lt Save gt to save the Role Information Click lt Back gt to return to the Account Management Page without saving Note Even the Added Institutes will not be saved A SS SO cy Eh se i Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities View Detail ly pdate Profile Delete Suspend Reactivate Reset Password Replace Toker Account Management Role Information testing044 Account Status Not Activate User Role Information CSP v Cataract Surgeries Programme Original Form Received Healthcare Professional y Doctor Cataract Surgeries Programme Active X Rank Post test test M12345 Management New Account Practicing Cert Received Affiliated Institute clinic Information ES Cc TS ABC Hospital Rm 1 2 F Block 3 123 Testing Street ADMIRALTY HK 91234567 O Enquire patient cataract profile Enquire patient clinical records Save Back 11 Click the O icon on the Right Top Corner of the Security Information Section to update the Security Information
21. from SMS It is not required to print it out However for exception case you shall still print out the Access Key with patient s consent 2 The following page will be displayed You are required to input your User ID and Password again to ensure that you did not click on the Print Access Key icon by accident and to avoid future repudiation on your intention to print Click lt Submit gt to continue or lt Reset gt to clear the entered data O plis Public Private interface Electronic Patient Record Sharing Pilot Project 2e in again your User ID and Password to print out the patient s access key User ID Password Reset Verification QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 57 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 3 The patient s Access Key will be displayed Click lt Print gt to print the patient s Access Key Patient Enrollment Print Access Key Microsoft Internet Explorer Patient Access Key JA A4R Zhai The Access Key printed below shall be used to obtain your electroinc patient record from the Hospital Authority by authorized private medical doctors Please keep it in secrecy Please exercise reasonable care in keeping the Access Key in secrecy and do not knowingly or accidentally share prowide or facilitate unauthorised use of it If you think your Access Key has been disclosed to a third party is lost or stolen and u
22. name Chan First name Tai Man Name in Chinese RAX Not Applicable Title Dr v Email address cyy838 ha org hk Contact No 91234567 nt Management New Account lt Next Clear 3 Click the lt Next gt button to proceed o A Email address cyy838 ha org hk Contact No 91234567 Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 29 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 4 Follow the guideline to add the role and security information for the new account 0D bb hen Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities w Detail 58 pdate Profile Delete Suspend Reactivate Reset Pa Account Management Create account successfully Please Go to the Role Information Section to add a role Personal Information HKID 0111201 6 Name Dr CHAN TAI MAN AX Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 0 O A AE Stas S o o lt gt o E amp 3 E S Security Information HA Intranet Access Disabled Internet Access Disabled 5 Click the icon the Right Top Corner of the Role Information Section to add a new role Q bb if Public Private interface Electronic Patient Record Sharing Pilot Project Welcome U
23. report from date 4 10 2009 00 mmprrrr Show 8 2 3 3 Report Layout List of Patient PMI Address Changed Print Date 22 Feb 2006 HKID Name Enrollment Date HKPMI Tx Date PPI ePR Processing Date 61763058 CHAN WAI MING 21 Feb 2006 21 Feb 2006 21 Feb 2006 B8597141 LAM CHIU MEI 27 Jan 2006 21 Feb 2006 21 Feb 2006 No of patient PMI address change 2 End of Report py HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 73 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 8 2 4 List of Pending PMI Address Change 8 2 4 1 Purpose of report This report will list the patients whose addresses reported at the time of enrollment do not match that recorded in the PMI but the PMI addresses have not been updated 8 2 4 2 Input Criteria Input the enrollment date and all patients who enrolled on the day but with unmatched reported and PMI addresses will be listed Click lt Show gt to view report plena Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Home Patient Enrollment Account Management Update Own Profile Utilities List of Pending PMI Address Change Please input the enrollment date 16 9 2009 8 2 4 3 Report Layout List of Pending PMI Address Change Print Date 22 Feb 2006 HKID Name Enrollment Date B8597141 LAM CHIU MEI 27 Jan 2006 No of pending PMI address change 1 End of Report
24. require help with the use of the PPI ePR system please contact the system administrator of your hospital If you do not have a system administrator please contact the Hospital Authority PPI ePR Program Office on 2300 6654 or via email to the following addresses Internet ppi epr ha org hk Intranet HO PPI ePR Program Office hopsoppiepr ho ha org hk Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 5 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 2 System Requirement and Installation Guide The minimum hardware and software requirement for your computer system to access the PPI system is described below 2 1 Hardware Requirement e IBM Compatible PC Pentium and above with a minimum of 256 MB RAM or e Intel based Mac either desktop or laptop with a minimum of 1GB RAM e Broadband Internet access 2 2 Software Requirement For Microsoft Windows e Microsoft Windows 2000 with SP4 or above OR Windows XP with SP1 or above OR Windows Vista e One of the following web browser installed o Microsoft Internet Explorer version 6 with SPI or above Microsoft Internet Explorer version 7 o Mozilla Firefox 3 x e Adobe Acrobat Reader Version 5 0 or above You can download a free copy of the current version of Adobe Acrobat Reader at http www adobe com For Mac e MacOS X 10 4 Tiger or 10 5 Leopard e Web browser Safari 3 x e Adobe Acrobat Reader for Mac version 8 or above You can download a free copy o
25. to vet for enrolled patients Grant right to other account to view HD PPP patient detail Grant right to other account to view PEP patient detail Grant right to other account to view SCP patient Grant right to other account to view cataract patient Grant right to other account to view patient detail Grant right to other account to view user account Grant right to other to access Class Profile Page Grant right to other to access Course Profile Page Grant right to other to access SCP Approve Reimbursement Utility Grant right to other to access SCP Fax Utility Grant right to other to access SCP Pre Consultation Assessment Grant right to other to access SCP Submit Reimbursement Utility Grant right to other to access Take Attendance Page Grant right to other to unlock pep attendance 4 2 Change Your Own Password 1 Click lt Update Own Profile gt on the Menu Bar then click lt Change Password gt on the Sub menu Bar cy pb Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID doctor999 Reporting Update Own Profile Update Own Profile Chan Old Password seeeeees New Password Retype New Password ye Password Save 2 Enter the old password and enter the new password twice and press lt Save gt button Notes e Please refer to System requirements on Password Maintenance in the Chapte
26. your PPI ePR system administrator or the Hospital Authority PPI ePR Program Office 3 1 2 User Account You are assigned a unique User ID Login ID when granted access to the PPI ePR system for your sole and personal use only For HA users you are required to login to the system using the correct User ID and Password For non HA users a Security Token is also provided and you are required to login to the system using the correct User ID Password and the Security Code as displayed on the Security Token at the time of logging in Access to the system is restricted to authorised users only and you must not share your User ID Password and Token to others Please refer to the IT Security Guide for the PPI ePR Project for good security practices A copy of which has been distributed to you when your account was created or you can download a copy from the PPI ePR web site 3 1 3 Activity Logging The PPI ePR system logs every user activity e g accessing patient s clinical data create an account in the system automatically for audit purposes The logged information includes the access date time User ID type of transaction the record and data fields accessed and if any data is changed the before and after image of the change This logging allows the system administrator to trace every action within the system to the individual user and you will be personally responsible for the actions logged with your User ID You should use th
27. your record j ee eee 7 Important Notes 1 All patient information is confidential at HA s Patient 2 Only access patient data for healthcare purpose Registration Centres 3 Do not share your account token to others List of Participating Private Medical Practitioners 4 Please logoff immediately after use 5 Please change your password regularly 6 All access is logged Learn more about this project 7 Breach of confidentiality is subject to legal liability Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved Cp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 17 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 If you agree with the disclaimer click the lt Accept gt button You will be asked to change your password Input the new password twice and click the lt Submit gt button to confirm You can click lt Reset gt to clear all entries cy mie 4 Public Private Interface Electronic Patient Record Sharing Pilot Project Please provide your desired password for subse New Password 8 12 characters and or numbers exclude space special characters Retype Password ge Password 3 4 2 Login successful 1 On successful login and successful change of password when required the following page will be displayed cy Hie it Public Private Interface Electronic Patien
28. 1 15 LAST SAVED 10 JUN 2011 2 The first time when you login successfully to the system a Notice and Disclaimer for HA PPI ePR Sharing Pilot Project will be displayed cy bb Public Private Interface Electronic Patient Record Sharing Pilot Project Before accessing to the PPI ePR system please read through and accept the Notice and Disclaimer Notice and Disclaimer for HA PPI ePR Sharing Pilot Project Important Notes By accessing this website and any of its pages you are agreeing to the as stated in the guidelines for the Hospital Authority HA Public Private Interface Electronic Patient Record Sharing Pilot Project PPI ePR Detailed information can also be accessed from the Public Private Interface section of for direct link please click lt lt e Important Notice 1 All patient information is strictly confidential and copyright of the content is owned by HA You have a licence to use it only for the purpose of the Pilot Project and not otherwise 2 You must perform your duty of care ensuring patient data privacy while accessing any information from the system and handling any material generated from the system 3 You should only use the PPI ePR for the sole purpose of patient s healthcare and related purposes only 4 You are allowed to access the patients records only when the patient has consented and when you agree and comply with the 5 You should not DISTRIBUTE any materia generated from the syst
29. 2001 0902 XBA Abdome SUR201104 ULETO Mn rcv nec T O O Y O O HN01025223P 07 03 2001 15 43 XRAY Chest HN01025248V 07 03 2001 15 31 XRAY Chest 4 Er Detailed report on highlighted case Last Updated Date 08 03 2001 09 49 Last Endorsed Date 08 03 2001 09 49 Content ULTRASONOGRAPHY CA breast with mastectomy and relapse Chemo in China EXAMINATION OF ABDOMEN Normal liver echotexture size and shape No focal lesion Gall bladder has mobile stone Common duct is not dilated Pancreas is normal Spleen has normal size Kidneys have normal size Their echogeneity are normal No ascites No para aortic adenopathy seen Bladder is emptied Pelvis cannot seen 7 2 3 8 Search criteria On some pages you can enter filtering criteria to limit the data displayed Enter the selected criteria and click the lt go gt button to view data searched from the chosen criteria on these pages Click lt Reset gt button to restore the default searching criteria 7 2 3 9 Document Types Different types of report documents exist in the ePR including textual reports and PDF documents Different icons are used to represent different document types and the presentation formats are also different Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 67 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 a Textual reports E GEH 17 11 05 S B Blood G B Bioch B Virology Anatom
30. 3 Role PPl ePR Programme Office Patient Enrollment Reporting Account Management Update Own Profile Utilities View Detail New Account Update Profile Delete Suspend Reactivate Reset Passwor d Replace Token Account Management Security Information testing044 Account Status Not Activate Security Information Y internet Access Authentication Mean Y Password Security Token Account Mana Security Token Information Security Token Issued By 9 PPI eHS Security Token Serial Number 9995052 Security Token Receipt Received Received DY HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 34 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 13 Print the pop up token receipt et and ask the user to sign it and cutee gt fmm User Account for the Public Private Interface Electronic Patient Record Sharing Pilot Project Following your registration to the Public Private Interface Electronic Patient Record Sharing Pilot Project an email has been sent to your email box cyy838 ha org hk to inform you of your User ID and Password To log into the system you will need to use your User ID Password as well as the single use time sensitive Security Code displayed on your Token Device Please exercise reasonable care in keeping the User ID Password and Token Device in secrecy and do not knowingly or accidentally share provide or facilitate unauthorized usage of t
31. 6 The following screen will be displayed upon successful enrollment The patient will receive an Access Key via a SMS message to his her mobile phone A letter of confirmation with detail information on the PPI ePR system will be posted to the patient s registered address with the HA 6 1 3 Print Patient s Access Key Under normal circumstances the Access Key will be sent to the patient s mobile phone immediately via a SMS message It is therefore unnecessary to print or view the Patient s Access Key via the system However under very exceptional circumstances when the key is urgently required and the patient cannot receive the SMS message on the spot you can print the patient s Access Key with the patient s consent by following the steps below As the Access Key is a major security control to safe guard the patient s personal data you must print the patient s Access Key only when it 1s absolutely necessary 1 Click the icon on the right hand side of the screen cy ee ih Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID phmro01 3 Home Reporting Update Own Profile Update Patient Profile Patient Enrollment Enroll New Patient Confirmation Patient Access Key Patient has been enrolled successfully HKID No Hoooo00 1 Name CHAN SIU MING Email Address Mobile 90000000 RM 890 HKPMI Address GOOD House Patient will recieve the Access Key
32. AER pe iz 3H HOSPITAL 2 de HKSAR GOVT Public Private Interface PPI System User Manual for General Users Revision 1 15 Prepared by ISS 1S6 Team Information Technology Division 10 Jun 2011 Amendment Log Ref Version Date of Prepared by Description No Amendment 21 Apr 2006_ 11 team ITD HA 1 1 19 Dec 2006 ISI team ITD HA UI Enhancement of Quick Access and Next patient button 1 2 26 Feb 2007 ISI team ITD HA UI Enhancement of Logon Page 1 3 17 Sep 2008 ISI team ITD HA Add Notes in Create New Account Section 1 4 23 Sep 2008 ISI team ITD HA Allow users to select the issuing party of a Security Token is 240cr2008 151 team ITD HA IST team ITD HA Address Searching function in User Account Management 4 Feb 2009 29 June 2009 IS6 team ITD HA Direct link access between ePR and PPI PCP amp Cataract 1 8 30 June 2009 IS6 team ITD HA System Requirement and Installation Guide 8 Jul 209 186 team ITD HA 1 10 26 Aug 2009 IS6 team ITD HA Rename of eHCVS to eHS I 9 9 7 Oct 2009 S6 team ITD HA Change eHealth Logo 2 Mar 2010 IS6 team ITD HA Updated Sections 2 2 3 5 3 6 and 5 1 for HD PPP amp PEP 6 Jul 2010 AB team ITD HA Updated Sections 2 2 3 5 and 3 6 for SCP AI team ITD HA Updated Sections 7 1 for removing the on behalf of for ePR enquire 10 Jun 2011 AB team ITD HA Upda
33. Access Key Expiry Date Fax in Move Episode Minor Consent Program Source Patient Group Foooo00 1 CHAN SIU MING Male 01 Jan 1940 9340 RM 890 GOOD House al May 008 CHAN KATHY PCP Administrator Primary Care Profiles Primary Care Profile Vetted Enabled Never Expire Detail Mo Mo PFI M PPI l SCHSA l PFIS Delete suspend Regen Key Close 6 1 2 Enroll New Patient 1 Click lt Patient Enrollment gt on the Menu Bar Click lt Enroll New Patient gt on the Sub menu Bar cy be sea Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID phmro01 Reporting Update Own Profile Update Patient Profile pa Patient Enrollment Enroll New Patient S KDN yeg ars sx E z Name Date of Birth I DD MM YYYY use 01 for unknown day or month e g 01 01 1978 E W Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 55 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 2 Enter the patient s HKID Sex Name and Date of Birth and click the lt Next gt button 3 If the system finds a complete match of an existing HA patient with the four pieces of data entered the following Patient Enrolment page will be displayed Complete the details on the patient Fields with an asterisk must be completed and cannot be left blank Q ie E Public Private Interface Electroni
34. EB RE 3 3 2006 10 16 2 AEG ADE e 23006654 gt For non Medical Practitioner Content English Version Health care professional 1s retrieving your electronic clinical record 3 3 2006 10 16 For enquiry contact Hospital Authority at 23006654 Content Chinese Version EJEA LIE Bal RAY ESTIAN 3 3 2006 10 16 UA E3 AMES fa 23006654 gt 1 There is a section labelled as lt Quick Access HA s ePR Patient Record gt in the main page for you to access patient s data 0 HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 61 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 cy plena Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID doctor11 Aa Home Reporting Update Own Profile Sharing Electronic Patient Record Sustaining Quality Patient Care ru ti i EY failed Please input following details PPl ePR Project Update No 27 16 09 09 New Patients HKID No PPl ePR Project Update No 26 26 08 09 PPI ePR Project Update No 24 30 04 09 Submit PPl ePR Project Update No 23 17 04 09 PPl ePR Project Update No 22 22 01 09 Patients Access Key E Useful Information List of Participating Private Medical Practitioners User Manuals Updated Registration Packs for Patients Users Updated Forms for Cataract Surgeries Programme Forms for Primary Care Profile Q Useful Information Links S
35. ITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 69 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 8 Reporting A number of reports are available to you for monitoring of exceptions or to facilitate regular auditing on the usage of the system The types of reports available to you will depend on the access rights assigned to your account by your system administrator Please contact your system administrator or the Hospital Authority PPI ePR Program Office if you found that you need some of the reports which are not available to you The patient s or user s HKID number name address and other personal details will be listed on some reports These reports will be marked Confidential and you must secure these reports areas 1 Do not print these reports unless it is absolutely required Do not leave the hard copy of these reports in areas which can be accessed by people who do not have the rights to view these reports 3 Do lock away these reports securely if they are to be retained for filing record purposes 4 Do dispose of unwanted print outs properly in an appropriate manner shredding incineration etc 5 Never dispose these reports into rubbish bins with other waste paper 8 1 View Report List l Click lt Reporting gt on the Menu Bar and the Report Types on the Sub menu Bar cy Ba 6 Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123
36. Ip Legend i CMC 30 09 06 A ae B CMC 30 09 06 C Last Entry Description Ej CMC 30 09 06 Amyl GI 08 09 2006 jParacentesis i Ej CMC 29 09 06 A DIFF 27 08 2006 Blood transfusion E CMC 29 09 06 C 18 08 2006 Oesophagogastroduodenoscopy 5 TE ONE a a 16 08 2005 Oesophagogastroduodenoscopy and injection m gt pa of gastric varices ee alt gt DIFF 76 08 2005 a Oesophagogastroduodenoscopy with biopsy j ioc istry Resu a ____ ___ __ _ Service B Cumulative Common 01 06 2006 se Esa as comprehensive Date Hospital Clinic Type Description Case No Ej Haematology Result 28 03 2003 Ligation of haemorrhoids Nil B Microbiology Result 28 03 2003 Diagnostic colonoscopy i B Virology Result 1811 2002 B Immunology Result Ej Anatomical Path Result Specialty Profile i B Medical Ej DM Immunology B Liver Ultrasonogram of abdomen 2 The system main page will be displayed and you can input the next patient s HKID number and Access Key to view the next patient s details plena Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID doctor jar Reporting Update Own Profile Sharing Electronic Patient Record Sustainin SPARKS ee Sa Last logon Date Time 06 Oct 2009 19 18 Status E Quick Access HA s ePR Patient Record E Mes Please input following details PPI Patients HKID No E PPl Patients Access Key fs PPI Submit Gp HOSP
37. P To Cataract 3 Close Ta Logoff O Help Name CHAN SIU MING BE RBH HKID Z000000 1 DOB 01 01 1940 69y Sex M 7 2 2 Navigation Tree On the leftmost part of the ePR screen there 1s a tree view to depict the overall structure of the clinical data for the selected patient Since different patients receive different medical treatments in the Hospital Authority the Navigation Tree may also appear differently for different patients You can navigate through the patient s electronic record by clicking on the hyperlink for each subject data appearing on the tree view ke Click on tab to view patient s appointments CHAN SIU Mit i i Barcy and Advers gt Mrug Rea H Ej Diagnosis Click on patient s By Procedure name to return to 92 Summaries the Summary Page Fj bes 2rae Summary B Nursing Discna lt 2 Summa E Clinical Note Click to Collapse or Ey Cataract PPI Expand folders a Laboratory Result o di ad Slide up and down 0301 07 Biochem 03 01 07 Haematdigallll ici mca 03 01 07 BC navigation bar a ESA 030107 Be U30107 BC Click on the subject to view details on S CMC 04 10 06 C the subject data Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 64 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 7 2 3 Buttons and Function Controls The following are the various types of buttons and controls used in the ePR system to facilitate your on line view
38. Participating Private Medical Practitioners PPl ePR Project Update No 32 24 03 10 o Updated PPLePR Project Update No 31 15 03 10 PPI ePR Project Update No 30 04 03 10 Registration Packs for Patients Users Updated PPLePR Project Update No 29 13 11 09 Forms for Cataract Surgeries Programme Updated Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza Notice and Disclaimer for HA PPI ePR Sharing Pilot Project c Hospital Authority 2 Click on the link of the role that you would like to change You can check the Default check boxes next to the roles for setting the default role Once the default role is set the system will automatically log in the default role when logging in the system bla Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID tmursuperuser To Logoff O Help Please Select User Role Current Role Default 2 Project Programme Office Haemodialysis Public Private Partnership Programme Other Roles Default a Patient Account Admin HD CMC Default aA Patient Account Admin HD AHNH 0 General Admin Finance Officer SCP NTEC User Account Admin SCP NTEC g Fe QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 23 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 3 Enter the password and click lt Continue gt button Y m
39. Password Replace Token Account Management 0111201 6 Dr TEST TEST cyy838 ha org hk 91234567 Role Information No of User Role 2 Roe Semicearea stays ME HCProf Doctor Cataract Surgeries Programme Active Project Programme Office Cataract Surgeries Programme Active Security Information O HA Intranet Access Disabled Internet Access Disabled Online Doctor List Name CA TA TEST TEST 12312321 test CENTRAL HK a test QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 41 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 2 3 Edit a role gt 7 Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT Click the O icon besides the role you would like to edit D bes Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile ew Detail New Account Account Management Y Add Role Project Program Office Cataract Surgeries Programme Successfully User ID testing044 Account Status Personal Information HKID 0111201 6 Name Dr CHAN SIU MING f4 J 8B8 Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 2 O EA EAT E o HCP Doctor Cataract Surgeries Programme Active _ Project Program Office 4 a o was Cataract Surgeries Programme Active Security Information HA Intranet Access Internet Access Di
40. Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities View Detail New Account Delete Suspend Reactivate Reset Password Replace Token Account Management Y Update Role HCP Doctor Cataract Surgeries Programme Successfully User ID testing044 Account Status Personal Information HKID 0111201 6 Name Dr CHAN SIU MING f4 J BB Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 2 A SE Ce Area Status sunt Management New Account HCP Doctor Cataract Surgeries Programme Active ia 3 Project Program Office Cataract Surgeries Programme Active O Security Information HA Intranet Access Disabled Internet Access Password Security Token Serial no 9995051 2 Click lt Delete gt to delete the role cy tetris Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities tail New A Delete S Account Management Role Information testing044 Account Status Reactivate Reset Password Replace Toker User Role Information CSP Original Form Received Cataract Surgeries Programme Healthcare Professional Doctor Cataract Surgeries Programme Active Rank Post test test M12345 Practicing Cert Received Management Update Profi
41. RTMENT PAGE 7 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 Pape Setup SOURCE Automatically Select bl Headers and Footers Orientation 2 Portrait Right 0 01 Landscape Top Bottom 5 Click lt OK gt button to save the changes py HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 8 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 Mozilla Firefox 1 Open your Firefox browser 2 Click lt File gt and then click lt Page setup PPIl ePR Public Private Inter face electonic Patient Record anne Pile Projec t Mozilla Firefox File Edit View History Bookmarks Tools Help Ctrl 1 New Window http eis 0026 vm 1 8000 PPI New Tab Ctrl4T Open Location Ctrl H L b P i BBC News News Fro guardian co uk Open File crl o0 Close Window Ctrl Shift w face Ed Close Tab Crl4 w te Interface Electronic Patient Record Sharing Pilot Pr Save Page As Ctrl 5 Save Frame As Send Link porting Account Management Update Own Profile Utilities see Print Preview Print A Sharing Electronic Patient Record w OOR BPRS Hi tados ka Y ll Lastlogon Date Time 07 Oct 2009 Work Offline Exit Messages 4 Highlights Show All PPLePR Project Update No 27 16 09 09 New PPLePR Project Update No 26 26 08 09 PPL ePR Project Update No 24 30 04 09 PPLePR Project Update
42. Result 18 11 2002 B Immunology Result B Anatomical Path Result 4 Specialty Profile B Medical B DM B Immunology B Liver Ultrasonogram of abdomen Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 63 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 7 2 View Patient data 7 2 1 Patient s basic demographic data The patient s basic demographic data are displayed at all times on the top part of the ePR screen On entry to each patient s record you must check the patient s demographic data to ensure that the correct patient s record has been retrieved so that the correct clinical information is used for the patient s care If you found any discrepancy in the patient s demographic data with your record please check that you have selected the correct patient by checking the HKID number and confirm with the patient on the correctness of these demographic data If you found that the demographic data displayed by the system is incorrect please encourage the patient to inform any of the Hospital Authority s hospitals or clinics If you found that you have opened the wrong patient s record please close this patient s records immediately You should also log the incident for auditing purpose and for patient enquiry because a SMS message on the record retrieval would have been sent to the patient p FEF Public Private interface Electronic Patient Record Welcome User ID doctor11 Wo PC
43. S HCP Doctor Cataract Surgeries Programme Active O Suit Management New Account lt Security Information HA Intranet Access Disabled Internet Access Password Security Token Serial no 9995051 Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 35 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 15 After activating the account the account status is changed from Not Activate to Active and the account is created cy tetris Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting f Update Own Profile Utilities View Detail Update Profile Delete Suspend Reactivate Reset Password E Account Management 3 v Activate Account Successfully o testing044 Account Status Sy lt Personal Information gt 0111201 6 Dr CHAN TAI MAN RAX wey Email address cyy838 ha org hk S Contact No 91234567 5 Role Information No of User Role 1 ay A AAA E HCP Doctor Cataract Surgeries Programme Active O 3 Security Information HA Intranet Access Disabled Internet Access Password Security Token Serial no 9995051 16 Please remember that you should submit the relevant document to respective System Administrators Project Programme Office within 2 months after account creation Otherwise the role or account will be auto suspended Gp HOSPITAL A
44. SER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 Oo PUEDES ACCOSS VA A IA dit 57 6 1 4 Update Patient s personal information da 58 Ta PATIENE DATA E NQUIRY sonia aaa ar S aa eiOSisR 61 7 1 OPEN APATENI S RECORD sa S a A tices 61 TZ VIEW RATIEENTDA Td lc ca 64 724 Patient s basic ACINOGVGPNIC CIO idad e a ARA aa ita 64 Laa ODE STAG LIN Bf RACE A a 64 T23 _ BUMONS GANG FUNCTION COTOS A verses candace A ONCE 65 7 3 CLOSE CURRENT RECORD OPEN NEXT RECORD sssssssssssssssssssssssssssssssssssesesreseeeseeeeeeeseeeeeeeeeeeee 69 Sa NAAA AE aaa EAA E 70 8 1 VIEW REPORT LIS Tr oca 70 8 2 PATENTENROLEMENT REPORTS odori dto 71 Ole Listo Unvented Pateh S wise e T E V N RO 71 02 2 ISO EPEA ACCESS NOV A eee THe ER 72 O25 Listo Patient PMI Address Changed a aida 73 O24 Lito Pendine PMI Address Chang Eccc ireen AA A A 74 20 Paent ENFO UMET AA S A see aA 74 8 3 PATIENT eNO WIR Y REPORTS a Es 75 OS Pateni kecord ENGuiry AUG ass 76 Oe areo POMCHTRECOLA ACCESS aeee SAE EEA Ad 76 8 4 USER ACCOUNT REPOR Terrin an A E 71 6 4 1 USOT ACC OUR LIS LEA AAA ia 77 PAGE 4 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 1 Introduction The Public Private Interface electronic Patient Record Sharing Pilot System PPI ePR is a web based application aiming at improving the sharing of patient s clinical information between public and private healthcare providers to facilitate a seamless and better quality healthcare environment for patients
45. UTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 36 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 2 Amend Account Details 1 To amend the information of an existing account click lt Account Management gt on the Menu Bar and then click lt Update Profile gt on the Sub menu Bar cy Big Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice lt View Detail New Accoum Delete Suspend Reactivate Patient Enrollment Reporting Update Own Profile Utilities 2 Enter the Login ID and HKID number of the account to be amended Then click lt Next gt button Q Hie it Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 4 Patient Enrollment Reporting l Update Own Profile Utilities w Detail New Account Suspend Account Management Updat Please fill in both User ID and HKID No User ID testing044 HKID 0111201 date Profile ent U 3 Account Summary Information is displayed by three sections Personal Information Role Information and Security Information You can perform different actions by clicking different buttons cy Ese it Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities w Detail New Accoun
46. UTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 76 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 cy Ese it Public Private Interface Electronic Patient Record Sharing Pilot Project za B Home Welcome User ID progoff123 Account Management Update Own Profile Utilities Patient Enrollment Usage of Patient Record Access Please input the criteria Institute Name All w User HKID Il e g A123456 7 UserID Patient HKID Il eg A123456 7 From 1 y 10 y 2009 DD mm YYYY To 7 10 2009 bo mm rrr 8 3 2 3 Report Layout Print Date 20 Feb 2006 Hospital Name User Name HID Enquiry Date Time Tai Po Community Network NTEC E1410702 23 Jan 2006 03 53 Tai Po Community Network NTEC C5759445 24 Jan 2006 02 36 Tal Po Community Network NTEC C5759445 24 Jan 2006 02 48 Usage of Patient Record Access No of accesses 3 8 4 User Account Report cy Ei oe i Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Account Management Update Own Profile Utilities ts Patient Enrollment Report Patient Enquiry Report Other Reports Statistics User Account Report User Account List user Account Login Status List Document Status 8 4 1 User Account List 8 4 1 1 Purpose of report This report provides a listing to system administrato
47. and just fill in the Password and click lt Logon gt button to login the system Be reminded that the user can only use the Internal Roles by using this login method If you want to use the external roles just fill in the Security Code and unchecked the check box Not Applicable ERTAN HOSPITAL AUTHORITY Identity Authentication Password e Security Code Not Applicable Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 3 5 Logout PPI ePR System To logout from the system click the lt Logout gt icon es Logoff on the menu bar If you have entered the Primary Care Profile PCP Cataract Profile Haemodialysis Public Private Partnership Programme HD PPP Patient Empowerment Profile PEP Shared Care Profile SCP or ePR system you can logout the system by clicking at the lt Logoff gt icon e Logof Notes e Remember to logout the system when you finish working with the system Forgetting to logout the system may lead to your User ID being used to retrieve confidential information by unauthorised person e The system will automatically log you off if your account remains inactive within the system after a period of time You will be required to login again after your session
48. ar mare thon TAAA by 2220 e OO Eps 7847 Modhe organ Compara e Sf Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 68 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 7 3 Close Current Record Open Next Record 1 You can close the current patient s records by clicking the lt Close gt icon on the Menu Bar G FSF Public Private Interface Electronic Patient Record Welcome User ID doctor11 To PCP To Cataract B Close Ta Logoff Help Name CHAN SIU MING BP HKID Z000000 1 DOB 01 01 1940 69y Sex M BIET aE Legend Allergy and Adverse Drug Reaction f dotaits Legend ipti Description 8 CHAN SI MING e E o A ns E Allergy and Adverse Drug React 26 09 2006 Gastric varices RI o EELNE 20 09 2006 Gastrointestinal bleeding B Procedure 08 09 2006 Liver cirrhosis Mm qe ai e 08 09 2008 Ascites E Nursing Discharge Summa 17 08 2006 Bleeding gastric varices E Clinical Note 15 07 2006 Spontaneous bacterial peritonitis nt Drugs SON Legend i Cataract PPI 5 5 i i a a es add 15 07 2006 Portal vein thrombosis Last Prescription ia i a 5 Recent Result Eni Dnie A By AHN 03 01 07 Biochem Nil i B AHN 03 01 07 Haemato i amp TKO 03 01 07 BC i TKO 03 01 07 ESR Ej TKO 03 01 07 BC A TKO 03 01 07 BC H B CMC 04 10 06 D BILI LA H B CMC 04 10 06 C i i CMC 04 10 06 A DIFF Ej CMC 01 10 06 D BILI LA i Ej CMC 01 10 06 A DIFF i B CMC 30 09 06 A DIFF
49. aware that after a number of incorrect attempts to log on we disable online access by your User Account Please contact your PPI ePR system administrator or the Program Office to re activate your account Login Fail Owing to invalid account information your instruction cannot be processed Possible Cause s Please check if you have entered Incorrect User ID or Incorrect Password or Incorrect Security Code Or your account have been suspended Possible Solution s Please check the information entered and see if you can continue your instruction Otherwise please call our hotline for assistance Hospital Authority PP ePR Program Office 2300 6654 X Q SEE a HOSPITAL ehealth AUTHORITY r Notice and Disclaimer for HA PPi ePR Pilot De E Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 3 4 5 Login through internal site For users with security token If you have both Internal and External roles you still can use internal site for accessing the account After entering the User ID and click lt Continue gt there Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 21 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 is a check box Not Applicable next to Security Code Text box If user just want to use internal roles the user can check the check box Not Applicable
50. blic Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progotf123 Reporting Account Management Update Own Profile Utilities Enroll New Patent Update Patent Profile Delete Suspend Reactivate Yetting Extend Patient Enrollment Search Patient Profile Please input the search criteria Patient Type Enrolled gt New Fax in Bad Fax in PatentHKID ledh ego Patient Mare Mobile Na search Clear All it Search Patient Profile 2 Enter the patient s HKID Number and Check Digit Click lt Next gt to continue Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 54 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 The patient s personal data will be displayed on the screen if the patient has already enrolled in the program Click lt Back gt to return to the previous screen 0 pobla Public Private Interface Electronic Patient Record Sharing Pilot F Welcome User ID progotf1 3 iew Detail Patient Enrollment Reporting Account Management Update Own Profile Utilitie Enroll New Patient Update Patent Profile Delete Suspend Reactivate ettng Patient Enrollment View Patient Detail View Patient Detail Detail History HETD Mo Mame Sex Date of Birth Email Address CAH Email Mobile HEPMI Address Enrollment Date Enrolled By Current Clinic vetting Status Status
51. c Patient Record Sharing Pilot Projeci Welcome User ID phmroti Reporting Update Own Profile Update Patent Profile Patient Enrollment Enroll New Patient Detail HEID No Name Email Address Mabile Lanquage for SMS HEPMI Address HOOOOooO1 CHAN SIU MING m m C English Chinese RM 890 GOOD House rollment Enroll New Patient Addresses Match Matched Not Match Address on Consent Form Cif different fram HEPMI Address 4 Important Notes on Patient s Address You must compare the lt HKPMI Address gt displayed on the screen with the patient s reported address on the consent form If the patient reports a different address from the one displayed please input the reported address in the slot provided for lt Address on Consent Form gt Please advise the patient that his her registered address with the Hospital Authority HKPMI address will be used for all official correspondence from the HA to the patient regarding the PPI ePR system If the patient intends to use the address on the consent form as his her correspondence address he she should provide address proof for this address and authorises the HA to update his her registered address with the HA Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 56 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 Click lt Save gt to confirm enrollment and lt Back gt to cancel
52. care purpose _ Registration Centres 3 Do not share your account token to others List of Participating Private Medical Practitioners 4 Please logoff immediately after use gt iry Hotli 6654 I 5 Please change your password regularly Enquiry 2300 Email ppiepr ha k 6 All access is logged Learn more about this project 7 Breach of confidentiality is subject to legal liability Notice and Disclaimer for HA PPI ePR Sharing Pilot Project Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 2 For HA users the following page will be displayed and you are required to enter your Password Note that the password is case sensitive Please ensure that you have input your password with the appropriate case and check that Caps Lock is not accidentally kept on Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 14 OF 78 PPI USER MANUAL 3 VERSION 1 15 LAST SAVED 10 JUN 2011 YA ees INS MO EAN HOSPITAL AUTHORITY Identity Authentication Password Logon Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved For non HA users or users accessing the system via
53. click lt Account Management gt on the Menu Bar and then click lt Reset Password gt on the Sub menu Bar cy ie it Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting a Update Own Profile Utilities View Detail New Account Update Profile Delete Suspend Reactivate 2 Enter the Login ID User ID or HKID number of the account which password need to be reset 0 bb Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting i Update Own Profile Utilities Suspend ord Please fill in either User ID or HKID No User ID testing216 0000006 View D FP z a S 2 T a 3 The following information will be displayed for verification Click the lt Confirm gt button to proceed and lt Cancel gt button to cancel your action Once a new password is regenerated the existing password will be invalidated immediately Y pde Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting Update Own Profile Utilities ew Detail New Account Update Profile Delete Suspend Reactivate Account Management Reset Password Are you sure to reset the account password HKID 00000060 Last name CHAN First name
54. ddress cyy838 ha org hk User ID testing216 Remarks test Search Patient Profile lt Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 51 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 5 Re activate Account 1 To reactivate a suspended account click lt Account Management gt on the Menu Bar and lt Reactivate gt on the Sub menu Bar Q7 Bie A Public Private Interface Electronic Patient Record Sharing Pilot Project health Welcome User ID progoff123 programoffice Patient Enrollment m pdate Own Profile Utilities View Deta New Account Delete suspend 2 Enter the Login ID User ID or HKID number of the account to be reactivated Click the lt Next gt button to proceed cy te Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice B Home Patient Enrollment Reporting Update Own Profile Utilities etail New Account Update Profile Delete Suspend Reset Password Focon Managemen Reactivate Please fill in either User ID or HKID No testing216 0000006 Patient Profile 3 The following information will be displayed for verification Click the lt Confirm gt button to proceed and lt Cancel gt button to cancel your action Once a suspended account is reactivated the user can gain access to the PPI ePR system immediately Y br sun Public Private Interface Electronic Patient R
55. e User ID progoff123 Patient Enrollment Reporting Account Management Update Own Profile Utilities View Detail New our Update Profile Delete Suspend Reactivate Reset Password Replace Token User ID testing044 3 Affiliated Institute Clinic Information be Information in orange boxes will be included in the on line doctors list z Affiliated Institute Clinic Name ABC Hospital ae wey Affiliated Institute Clinic Name in Chinese RAAH S Contact No E Fax No 91234567 g Address in English S Room 1 123 Testing Street District ADMIRALTY Area HongKong Kowloon New Territories Address in Chinese SREB A MSE 28135 Confirm Confirm amp Add Back Account Management Role Information Affiliated Institute Clinic Information Y Display in Dr List Addr Search L Adar Edit 9 For entering of address you can either enter address in free text form or in Structured form To enter address in structured form click at the button lt Addr Search gt to invoke the address searching function Click at the button lt Addr Edit gt to cancel structured address and enter address in free text form Click lt Back gt to return to the Role Information page without saving Click lt Confirm gt to store the Institution Information and back to the Role Information page Click lt Confirm amp Add gt to store the Institution Information and redirect to the
56. e PPI ePR system to perform your duties in relation to patient care and related purposes only according to the Terms and Conditions of this website Regular audit reports on individual users activities in the PPI ePR system will be generated for monitoring by the system administrators at the Hospital Authority and each participating Private Hospitals 3 1 4 Patient Consent You are allowed to access the patients records only when the patient has consented Apart from the system logging the PPI ePR system will generate a SMS message to the patient s mobile phone every time a patient s record is opened in the PPI ePR system The message contains the time and name of the user accessing his her record so that the patient can report any unauthorised access to the Hospital Authority immediately 0 HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 11 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 3 2 System requirements on Password Maintenance 3 2 1 General Guidelines Passwords are the principal means of authenticating the user and validating a user s authority to access the system You are advised to adopt the following guidelines to protect your password so as to protect your own user account 1 Keep passwords confidential Do not disclose your password to others to prevent unauthorised access using your account 2 Avoid keeping a paper record of passwords 3 Change passwords whenever there is any ind
57. ecord Welcome User ID testdoctor Name CHAN SIU MING BRA HIID Z000000 1 DOD 0101 1940069y Sex iS hb Creation Date Portod 74035 251072005 1649 MED MED Pan control JWH 405 02 12700 155 MED MED recurrent CVA ilal Project Microsoft Internet Explorer To PEP B Close a Logutt O teo m O Creation Date Range Period al v OR From Dates m tome i Hospital Code AR w AND User Specialty All y Ta ea Aiim ssion Date D scharge Date Hosp al Ont Click on the E icon to display electonic Patient Record Sharing Pilot Project Microsoft Internet Explorer the detailed report in PDF H Public Private interface Electronic Patient Record document format To pce B Close TS Logot O to Name CHAN SIU MING UAB HIID 200000011 DOB 0101 1HM069 y Sex M Hospital Authority Case No HN123456789 HKID A123456 7 Lam Tin P gogy PPD ES PANNY MAR DOB 01 01 1931 Sex m Ago 74y ROMER E I HKID A123458 7 Transfer From CMH Disscharge To MDL UNA EY O Adenission Date 05 11 1906 15 06 Exp Ds Date 01 11 2005 Ward A2 Spec MED Case No HN123456789 Drug Allergy Non drug Allergy Adverse Drug Reactlon Alert Drug Allergy Non drug Allergy Adverse Drug Reacbor Alert information rs temporarty not avaiable please check patient s medical records Diagnosis Modifier Deserpion Pr gat Benign tumour of additional for tus dagnosa for the patent Od fronts l
58. ecord Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting Update Own Profile Utilities ew Detail New Account Update Profile Delete Suspend Reset Password Account Mana gement Reactivate Are you sure to reactivate the user account HKID 00000060 Last name CHAN First name SIU MING Email address cyy838 ha org hk User ID testing216 Remarks test Confirm Cancel rollment Search Patient Profile 4 The following page will be displayed when the account is reactivated 0 Biia Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting il New Account Update Profile Update Own Profile Utilities Account Mana E Reactivale Account has been reactivated successfully HKID 00000060 Last name CHAN First name SIU MING Email address cyy838 ha org hk User ID testing216 Remarks test Search Patient ono i lt Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 52 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 6 Reset Password By resetting the user s password a new password will be generated and the user s existing password will be invalidated The user will be informed of the new password via e mail and he she is required to use the new password at the next login 1 To reset a user s password
59. em to the patient directly You should advise the patient to apply for a formal medical report if necessary 6 All access to the PPI ePR and patients record are logged for audit purpose 7 Access is restricted to authorized users only and you should not share the account password and token to others 8 Please close the application immediately after use 9 In case of general enquiries and technical problems you can contact HA PPI ePR Program Office for assistance at 2300 6654 or send e mail to Accept Reject Please read through and scroll down to the end of the Notice and Disclamier above 3 Please read through this important notice regarding the use of the PPI ePR system and its site The lt Accept gt and lt Reject gt button will be enabled when you scroll to the end of the notice 4 If you do not agree with the disclaimer click the lt Reject gt button You will be logged out of the system and return to the login page ublic Private Interface Electronic Patient Record Sharing Pilot Project WLR ply tes TE DAL NTE Peter o INE gt MN New PaticntRegistrauon D mem HOSPITAL AUTHORITY Step 1 Logon User ID Submit your application via N Fax Mail Email detail here PL Log in to access this protected resource If you don t a N remember your login information contact your help Step 3 desk or administrator Receive Access Key via mail eE A and start sharing
60. f the current version of Adobe Acrobat Reader at http www adobe com Note that Primary Care Profile PCP can only run on Internet Explorer version 6 7 under current implementation Browser Applications support matrix co Care Profile PCP Cataract Profile Patient Empowerment Profile PEP Mac C EA a A AA Haemodialysis Public Private Partnership Programme HD PPP QD HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 6 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 Shared Care v IE7 only Y Y Profile SCP 2 3 System Configuration Before you access the PPI system you should configure your computer as specified below 2 3 1 Printing If you need to print reports or letters through the system please set up your Internet Explorer as follows 1 Open your Internet Explorer 2 Click lt File gt and then lt Page Setup gt about blank Microsoft Internet Explorer Fil Edit View Favorites Tools Help Q pak x 2 Search 37 Favorites amp New gt Open Ctrl O Save AS Page Setup Print Ctrl P Print Preview Send gt Import and Export Properties Work Offline Close 3 Clear the contents in the lt Header gt and lt Footer gt sections and set margin to zero as shown below 4 Clear the contents in the lt Header gt and lt Footer gt sections as below 0 HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPA
61. f123 Account Status Personal Information 0111102 8 Dr TEST TEST Email address cyy838 ha org hk Contact No 91234567 Account Management Role Information No of User Role 1 CE Sr Status PPI ePR Programme Office PPI ePR Programme Office PAA Active Security Information HA Intranet Access Password Internet Access Disabled Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 26 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 Update the Role Information You can add or update the Institute Information by clicking the lt add gt or lt edit gt button in the Institute clinic Information Section cy eh se i Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Role PPl ePR Programme Office E Patient Enrollment Reporting Account Management Account Management Role Information progoff123 Account Status User Role Information Profile PPI ePR Original Form Received Office PPI ePR Programme Office PAA User Role PPI ePR Programme Office Service Area HA Hospitals Account Mana PPI ePR Programme Office PAA Government Department of Health Programme Office V DH Elderly Health Service EHS Kwai Shing EHC EHS Nam Shan EHC EHS Wan Chai EHC DU Camiline Minin 4 Role Status Active Rank Post abc Remarks test Affiliated Institute clinic Information Name Address test Rm 11 1 F Block
62. file Utilities Patient Enrollment Report Patient Enquiry Report User Account Report Other Reports Statistics Patient Record Enquiry Audit Log Please select institution All v Please input report from date 9 11 2009 My 8 3 1 3 Report Layout Patient Record Enquiry Audit Log Print Date 20 Feb 2008 Hospital Authority Head Office User Name User Role On Behalf Of Patient Name HKID Enquiry Date Time Chan Siu Ming Administrator tes TEST PATIENT ZOOS II 07 Feb 2006 09 35 Chan Siu Ming Administrator chan tai man CHAN KAM NGOR 2999 08 Feb 2006 02 26 Chan Siu Ming Administrator chan tal man CHAN KAM NGOR Z999 08 Feb 2006 02 31 Chan Siu Ming Administrator kenc c CHAN KAM NGOR zosorer 14 Feb 2006 02 45 Chan Siu Ming Administrator Dr WONG CHAN KAM NGOR zoo 17 Feb 2006 02 04 No of Patient Record Enquiry 5 PPIS DM Shared Care Programme NTEC User Name User Role On Behalf Of Patient Name HKID Enquiry Date Time CHAN TAI MAN Doctor CHAN KAM NGOR Koggnnne 17 Feb 2006 02 15 No of Patient Record Enquiry 1 End of Report 8 3 2 Usage of Patient Record Access 8 3 2 1 Purpose of report This report will list which patients records the users have accessed in the month grouped by institution and user name 8 3 2 2 Input Criteria Input the institution user HKID or Login ID null for all patient HKID null for all From date and To date Click lt Show gt to view report py HOSPITAL A
63. g Update Own Profile Utilities View Detail Update Profile Delete Suspend Reactivate Reset Password Account Management Role Information Affiliated Institute Clinic Information User ID testing216 Affiliated Institute Clinic Information Information in orange boxes will be included in the on line doctors list Institute Clinic Name ABC Hospital Institute Clinic Name in Chinese POPSET Display in Dr List Contact No 91234567 Fax No 91234567 Address in English Room 1 123 Testing Street Addr Search Addr Edit jroliment Search Patient Profile District ADMIRALTY Area Hong Kong Kowloon New Territories Address in Chinese TACA 1237 248 132 Cancel Confirm Confirm amp Add Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 40 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 For entering of address you can either enter address in free text form or in structured form To enter address in structured form click lt Addr Search gt to invoke the address searching function Click lt Addr Edit gt to cancel structured address and enter address in free text form Click lt Back gt to return to the Role Information page without saving Click lt Confirm gt to store the Institution Information and back to the Role Information page Click lt Confirm zAdd gt to store the Institution Information and redirect to the blank Institution form t
64. gi NAS EE N EN AANE SEO EN HOSPITAL AUTHORITY Account Activation To activate your account please input the following information The first 4 digits no of your HKID Lo e g HKID A123456 7 input 1234 Your registered phone no Activate Now Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved If you have input an incorrect HKID and or registered phone no the following page will be displayed Please be aware that after a number of incorrect attempts to log on we will disable online access by your User Account Please contact your PPI ePR system administrator or the Program Office to re activate your account mt lectronic Patient Record Sharing Pilot Project SEAN HOSPITAL AUTHORITY Account Activation To activate your account please input the following information The first 4 digits no of your HKID p229 e g HKID A123456 7 input 1234 Your registered phone no 196542311 Incorrect HKID Phone Please try again If you have any query please call Hospital D ASA Authority PPI ePR Program Office 2300 Activate Now 6654 Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 16 OF 78 PPI USER MANUAL VERSION
65. has been timed out e It is a good practice that you should close a patient s record immediately after your encounter with the patient This will avoid the patient s record being viewed by another patient or staff member Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 22 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 3 6 Return To Main Menu To return to the main page from any functions within the system click the lt Home gt icon S Home on the menu bar If you have entered the Primary Care Profile PCP Cataract Profile Haemodialysis Public Private Partnership Programme HD PPP Patient Empowerment Profile PEP Shared Care Profile SCP or ePR system you can return to the main page by clicking at the lt Close gt icon 3 Close 3 7 Switch Role By using the switch role function the user can switch the log in role to the selected role 1 You can see the current role on the left hand side of the header menu bar Click the lt Switch Role gt button on the menu bar MA Public Private Interface ectronic Patient Record Sharing Pilot Project Sharing Electronic Patient Record Sustaining Quality Patient Care Welcome User ID tmursuperus Role Project Programme Office Patient Enrollment Rep Account Manggg t Update Own Profile health ELE HE AE E Messages 4 Highlights Show All E Useful Information PPLePR Project Update No 33 31 03 10 List of
66. he system requires you to change your password You must change your password successfully before you can proceed to other functions when this page is displayed When you change your password please note the mandatory requirement on the format of the password as described in section 3 2 2 cy plena Public Private Interface Electronic Patient Record Sharing Pilot Project New Password Retype Password Change Password In addition you can change your password any time via the Update Own Profile function in the PPI ePR 3 2 4 Password notification When your account is created or when your password is reset an e mail from ppi epr system ha org hk will be sent to you to advise you of your password It 1s therefore very important that you should keep your updated e mail address recorded in the PPI ePR system Your User ID will be sent to you in a separate e mail You should memorise your User ID and password on receipt of the e mails and destroy them immediately If you forget your password you have to call your system administrator or the PPI ePR Program Office to reset your password Since the password is system generated and no one knows your password it is impossible to revert your password to a previous password 3 3 Security Token Device A Security Token Device as shown below will be assigned to each user who has to access the PPI ePR via the internet This device is not required for Hospital Authority users who only acces
67. hem You will be held full responsibility for ensuring appropriate and secure use of your User ID password and token device If you think your User ID Password and or Security Code have been disclosed to a third party is lost or stolen and unauthorized access may have been conduct inform HA PPI ePR Programme Office immediately Please see below your User ID and Security Token Serial Number and sign to acknowledge receipt of the Token Device User ID testing044 Security Token Serial Number 9995052 Name Date 13 06 2011 If you have any enquiries on PPI ePR please contact HA PPI ePR Programme Office Tek 2300 6654 Email ppi epr ha_org hk If you have any enquiries please contact Cataract Surgeries Programme If you have any enquiries on Cataract Profile under PPI ePR please contact Cataract Surgeries Programme Project Team Tek 2300 6600 Email cataract ha org_hk i Local intranet Protected Mode Off 14 Click lt Activate gt to activate the account 0 bli Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 a Update Profis palets Surpa Re vate Account Management A Update Security Information successfully Please click the Activate Button to activate the Account testing044 Account Status Personal Information 0111201 6 Dr CHAN TAI MAN RAX cyy838 ha org hk 91234567 Role Information No of User Role 1 HI SS
68. i a Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID tmursuperuser la Logoff O Help Please Select User Role Current Role Default Please enter the password Other Roles Password eeeeeeee Default General Admin Finance Officer SCP NTEC User Account Admin SCP NTEC 4 Finally the role is switched to the selected role cy pte ja Public Private Interface Electronic Patient Record Sharing Pilot Project Switch Role Sharing Electronic Patient Record Sustaining Quality Patient Care a SSRIS AER Bae Last logon Date Time 02 Jun 2011 13 48 Status successful E Messages amp Highlights Show All E Useful Information PPLePR Project Update No 33 31 03 10 PPl ePR Project Update No 32 24 03 10 PPLePR Project Update No 31 15 03 10 aiil aa h 2 5 PPLePR Project Update No 30 04 03 10 Registration Packs for Patients Users Updated e bhl o T A Forms for Cataract Surgeries Programme Updated 5 5 Forms for Primary Care Profile Useful Information Links Software Prevention of Human Swine Influenza Notice and Disclaimer for HA PPI ePR Sharing Pilot Project c Hospital Authority Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 24 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 4 Update Own Profile and Password 4 1 Update Own Profile All users have permission to update their own
69. ical Path Medica E DM 5 Immunology 9 EN Abnorm B N merical B Non numerical Em Radioloay Record LE Radi 5loay Appointment A S Medication B MOE Formulary Management EB MOE b Bj MOE su Search by Request Date legend Request Date Period O Request Date Range Period OR Frompate JE TtoDate Jrs rs a as Exam Name Y SOPDS949888U 04 03 2006 18 27 MRI Hip plain Hip con Knee con Knee plain SOPD9949888U 26 02 2006 18 27 MRI lain Hip con Knee con Knee plain SOPD9949888U 23 02 2006 18 27 MRI ee con Knee plain SOPDS949888U 07 02 2006 18 27 MRI Hip plain Hip con Knee Tor e plain aApnaosaaaaii ATMIMANA NAA MBI la nloin Llinaran Wnea sean Inoa nial Click on the copy ting lt text gt icon to display Last Updated Date 31 10 2003 23 29 Last Endorsed Date 31 10 2003 23 29 pa the textual report on The film was taken on 13 8 03 and sent back for reporting on 18 8 03 the bottom half of the A screen Cardiac outline is normal Fibro calcified foci Bre een in both upper zones No consolidation is noted fist Endorsed By DR LAI KWOK HUNG ALBERT 2nd Endorsed By list Endorsed Date Bin 0 2003 23 29 and Endorsed Date b PDF documents DoODDDO DEDOSO mu Welcome User ID testdoctor A DD PP1 ePR Public Private Interface electonic Patient Record Sharing P 0 HA Public Private Interface Electronic Patient R
70. ication of possible system or password compromise 4 Change passwords at regular intervals about 30 days and avoid reusing or cycling old passwords 5 Avoid basing passwords on any of the following e months of the year days of the week or any other aspect of the date e family names initials or car registration numbers e the organisation names identifiers or references e telephone numbers or similar all numeric groups e User ID user name group id or other system identifier e more than two identical characters e words that can be found in dictionaries 3 2 2 Mandatory requirement on Password format The system will automatically check the format of your password when you create a new password Passwords of the following format will be rejected e with length less than 8 characters e with the user s User ID or HKID embedded in the password e with 3 or more consecutive identical characters in the password e with the word password embedded e same password as your previous password 3 2 3 Password Changes The system requires you to change your password upon successful login under the following circumstances e login for the first time e login after your password has been reset e login after your password has not been changed for a period of times DY HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 12 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 The following page will be displayed when t
71. information Follow the steps below to update your own profile 1 Click lt Update Own Profile gt on the Menu Bar then click lt Update Own Profile gt on Sub menu Bar 0 polen Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progotfi23 Role PP ePR Programme Office Account Managemen Utilities Change Password 4 1 1 Update Personal Information 1 Click the right top corner O icon on the Personal Information Section to update the personal information cy beet Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Role PPl ePR Programme Office Patient Enrollment Reporting Account Management Profil Utilities progoff123 Account Status 0111102 8 Dr TEST TEST Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 1 Role Service Are tats S PPl ePR Programme Office PPI ePR Programme Office PAA Active O gt y 5 3 3 fa o o lt Security Information HA Intranet Access Password Internet Access Disabled 2 Update the Information and Click lt Save gt button 0 pla Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Role PPl ePR Programme Office a Patient Enrollment Reporting Account Management il Utilities Account Management Personal Information User ID
72. ing of the patient s electronic records 7 2 3 1 Sort Y A Sel The arrow denotes sorting is available TODE a for this data column Click on the arrow 08 U8 2006 10 30 TWE SO to sort The upward arrow denotes 04 05 2006 15 30 QMH So sorting is in ascending order and vice versa 20 04 2006 15 30 QMH SO 7 2 3 2 lt Details gt button cription allergy allergy The lt details gt button is shown when more detailed data are available Click on the button to reveal py HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 65 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 7 2 3 3 Folder i and Hyperlink lt Folder gt icon is used to denote a group of data Click folder icon J to view details Last Entry Description 26 03 2002 Clinical sepsis 01 03 2002 Drug induce Poisoning by drug or medicinal substance intention ndetermined If further details are available for a data item hyperlink will appear when you put your mouse over the item Click on the item to reveal more data 7 2 3 4 lt Legend gt button Last Prescription Click on the lt Legend gt button for End Date Drug Name Route further information on the data 24 02 2006 CHLORMETHIAZOLE ORAL 24 02 2006 CITALOPRAM ORAL 24 02 2006 LORAZEPAM ORAL e g Legend on Prescription Data 4 Medication Legend Microsoft Internet Explorer 1 Introduction The prescription section of ePR is the c
73. le _ Affiliated Institute clinic Information ea ce contact ABC Hospital Rm 1 2 F Block 3 123 Testing Street ADMIRALTY HK 91234567 O 9 Enquire patient cataract profile Y Enquire patient clinical records Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 43 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 3 A pop up box to confirm you whether delete the ole or not Click lt Yes gt to proceed Click lt No gt to decline cy plan Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Account Management Role Information testing044 Account Status Update Own Profile Utilities ste Reset Password Replace Toker User Role Information Profile Office User Role Sub Type Service Area Role Status Remarks MCHK No Delete Role Role HCP Doctor Office Cataract Surgeries Programme Are you sure that you would like to delete the role No unt Management Update Profile Affiliated Institute clinic Information EA E O ABC Hospital Rm 1 2 F Block 3 123 Testing Street ADMIRALTY HK 91234567 O Role Privileges Information Update Own Information Update Own Password Update Own Profile Patient Enquiry Enquire patient cataract profile Enquire patient clinical records Save Delete Back j 4 The role is deleted cy Ee it Public Private interface
74. me lv Please input report from date o 8 2 Patient Enrollment Reports This group of reports relate to patient enrollment status to facilitate follow up actions required 8 2 1 List of Unvetted Patients 8 2 1 1 Purpose of report This lt List of Unvetted Patients gt provides the list of patients who have enrolled in the PPI ePR program but the Program Office has not completed vetting of their enrollment The Patient s Access Key will remain as a temporary key until the patient s enrollment status become Vetted Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 71 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 8 2 1 2 Input Criteria Input the number of days after enrollment and all patients who have enrolled for the input number of days will be listed Click lt Show gt to view report cy plena Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 B Home Patient Enrollment Account Management Update Own Profile Utilities Patient Enquiry Report User Account Report Other Reports Statistics List of Unvetted Patients Please input no of day after enrollment 7 8 2 1 3 Report Layout List of Unvetted Patients 7 days after enrollment Print Date 20 Feb 2006 Hospital Authority Head Office KID Name Enrolment Date E6982504 YIP KWAI MUI 19 Jan 2006 No of Outstanding Enroliment 1 Yan Chai H
75. n HA Intranet Access Disabled Internet Access Disabled Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 46 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 2 6 Update Security Information 1 Click the O icon on the Right Top Corner of the Security Information Section to update the Security Information cy ese it Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities View Detail New Account Delete Suspend Reactivate Reset Password Replace Token Account Management testing044 Account Status Active S Personal Information dl HKID 0111201 6 q Name Dr CHAN SIU MING B8 Email address cyy838 ha org hk a Contact No 91234567 amp o Role Information No of User Role 2 o CTA Service reg tats S S Project Program Office Cataract Surgeries Programme Active J HCP Doctor Cataract Surgeries Programme Active Security Information HA Intranet Access Disabled Internet Access Password Security Token Serial no 9995051 2 Choose the Access Method Internet Intranet and the Authentication Mean Password Password Security Token Note Depends on the roles created different Access Method and Authentication Mean are shown Q het Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID
76. n attempts have been made using your User ID If in doubt you should contact your System Administrator or the Program Office for assistance cy Bi ie it Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID doctor11 Home Ta Logoff O Help Reporting Update Own Profile enu Bar Please input following details Patients HKID No Patient s Access Key Submit PPI ePR Project Update No 27 16 09 09 New PPl ePR Project Update No 26 26 08 09 PPI ePR Project Update No 24 30 04 09 PPl ePR Project Update No 23 17 04 09 PPLePR Project Update No 22 22 01 09 E Useful Information List of Participating Private Medical Practitioners User Manuals Updated Registration Packs for Patients Users Updated Forms for Cataract Surgeries Programme FA BINED 5 BT Preventionlofi HumaniSwine Notice and Disclaimer for HA PPLOPR Sharing Piot Project NA c Hospital Authorit Useful Information Links Software Y Forms for Primary Care Profile 2 E Prevention of Human Swine Influenza New Functions which are available to you are displayed on the lt Menu Bar gt There are a total of 6 groups of functions offered by the system e Patient Data Enquiry e Patient Enrolment e Reporting e Account Management e Update Own Profile If you found that the functions displayed on your lt Menu Bar gt do n
77. nauthonsed access may have been conducted please inform the Program Office immediately bbs PINAR REE Ps RA BLA PSHE gt EI VO RAFA til buin ANE ERESIA TAME SAE NS PERRI META ce 1d BZ MARA Ayia wet oth E AVA AR AS AR AER HONDA Es Au See Name 14 XXX Access Key FA Ri 73367201 If you have any enquiries please contact the Program Office Tel 2300 6654 Email ppi epr ha org hk MALTA SERS Wis 2300 6654 TS ppi epr ha org hk 6 1 4 Update Patient s personal information 1 Click lt Patient Enrolment gt then click lt Update Patient Profile gt 0 pb Ja Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID phmro01 Reporting Update Own Profile roll New Patient ID No jeg 12345807 Sex y Name o date Patient Profile 2 Enter the patient s HKID No Sex Name amp Date of Birth and click the lt Next gt button 3 If the entered information is correct the following page will be displayed and you can update the patient s information as required Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 58 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 plena Public Private Interface Electronic Patient Record Sharing Pilot Project a Welcome User ID phmroft Update Own Profile Reporting Enroll New Patient Patient Enrollment Update Patient Profile Detail
78. nic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities iew Detail New Account Delete Suspend Account Management Role Information testing044 Account Status User Role Information Profile Office User Role Sub Type Service Area 4 Role Status Remarks MCHK No Delete Role Role Project Program Office Office Cataract Surgeries Programme There is only one role Do you want to delete the account No Close j 3 Affiliated Institute clinic Information EA AE E ABC Hospital Rm 1 2 F Block 3 123 Testing Street ADMIRALTY HK 91234567 O Role Privileges Information Update Own Information Update Own Password Update Own Profile Patient Enquiry Y Enquire patient cataract profile V Enquire patient clinical records Save Delete l Back 4 After clicking lt No gt the role is deleted O BA Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting A Delete Role Project Program Office Cataract Surgeries Programme Successfully Please Go to the Role Information Section to add a role testing044 Account Status Active 0111201 6 Dr CHAN SIU MING J BH Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 0 A AA ES Security Informatio
79. nnncnnnnnnnnnnnonoss 21 3 4 5 Login through internal site For users with security token ooooooooonnncccnnncnnnnnnncnnnnnnnnnananonss 21 3 5 LOGOUT PPIFEPR SYSTEM orrei A aaa 22 3 6 RETURN TOMAIN MENU ti ica 23 3 7 SVI EROL oaeee e E A RNC E E OT 23 4 UPDATE OWN PROFILE AND PASSWORD sseesseessecssocssocssososocososssosssosssosssesssosseosseosseesseosoe 25 4 1 UPDATSOWN PROE oeni a a aa 29 4 1 1 Update Personal TAO TAO RG ei OO OS 23 BAZ Update Role IRONMAN SAA A AAA A E 26 4 2 CHANGE Y OUR OWN PASSWORD i 28 da ACCOUNT MANAGEMEN b 0 Ai 29 5 1 CREATE NEW ACCOUNT reis 29 5 2 AMENDACCOUNT DETAILS id E A 37 I2 Upddle Personal mI omna N Ooi a AA AAA NE OTEA 38 DR AON WROC aii i scabs dws ses he wih AA bis 39 Soy io UTOE E RNR RRECO eR aT aeRO A AR RT er aa Pen 42 5 2 4 Delete a role more than one role ni it A taa Slates ss 43 Dz DeleteaTtole ONIN ONE LOLS A A E Ree tegd deen eras tan AT 45 3 2 0 Update Securiiy ANO MO TON aa 47 5 3 DELETE ACCOUNT cas teuin EE E ae isos 48 5 4 SUSPEND ACCOUNT rl O A ao 50 53 RESACTIVATE ACCOUN enico aeiia ae a e a a 52 5 6 RE ET PASSWORD arado 53 6 PATIENT ENROLLMENT AND PATIENT PROFILE MAINTENANCE ccccssscccssssccees 54 6 1 PATIENT ENROLL MEN vccscatsiscccascnaassethadestaseuosasthacessaimenssatoanedeasamencan ts 54 6 1 1 LAT CATON FAT cd e AA Per SRS O YN a Se PIERS EEC PERRO OME AS 54 OA TOU AN CWP CIAL ecko ai tected cit eae Saeed ae 55 PAGE 3 OF 78 PPI U
80. nterface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting Update Own Profile Utilities View Detail New Account Update Profile Account Management Delete Account has been deleted successfully HKID 00000060 Last name CHAN First name SIU MING Suspend suspena Email address cyy838 ha org hk User ID testing216 Remarks test Search Patient Profile Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 49 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 4 Suspend Account 1 To suspend an existing account click lt Account Management gt on the Menu Bar and lt Suspend gt on the Sub menu Bar 0 bre Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting ee Account Management Update Own Profile Utilities 2 Enter the Login ID User ID or HKID number of the account to be suspended Click the lt Next gt button to proceed 0 a sun Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting Update Own Profile Utilities Delete Account Management Suspend Please fill in either User ID or HKID No User ID testing216 HKID 0000006 o ew Detail New Account Update Profile
81. o add another Institute 6 After Adding the Institute the information is shown on the institute clinic information section Click lt Save gt to save the Role Information Click lt Back gt to return to the Account Management Page without saving Note Even the Added Institutes will not be saved D bb E a Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Account Management Update Own Profile Utilities 0111201 6 Dr CHAN SIU MING f4 J88 Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 2 Rote Se Ce Area Status HCP Doctor Cataract Surgeries Programme Active O i Vie gt o o o lt gt v o o S Go Project Program Office Cataract Surgeries Programme Active oO Security Information O HA Intranet Access Disabled Internet Access Password Security Token Serial no 9995051 Note When it is the first time for adding an external role the system will remind you to edit the security information to assign a token to the user cy bla z a Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Role PPl ePR Programme Office Patient Enrollment Reporting iccount Managemen Update Own Profile Utilities View Detail New Account i Delete Suspend Reactivate Reset
82. oftware Prevention of Human Swine Influenza New Notice and Disclaimer for HA PPI ePR Sharing Pilot Project c Hospital Authority 2 Ask the patient for his her HKID number and Access Key When the patient registered for the PPI ePR program the Access Key 1s sent to the patient s mobile phone with Sender s name of PPI A confirmation letter with the patient s Access Key would also have been sent to the patient after enrolment Any subsequent changes to the Access Key will be sent to the patient s mobile phone number again via SMS message but a confirmation letter will not be sent You can assist the patient to check the Access Key by checking the Message Inbox of the patient s mobile phone with the following details Sender 852930572292 Content English Version Access Key XXXXXXXX Content Chinese Version Feats XXXXXXXX Input the XXXXXXXX shown in the SMS message whenever the Patient s Access Key is required by the system D HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 62 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 3 Enter the patient s HKID number Access Key and click the lt Submit gt button to proceed cy Ee it Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID doctor11 Brome I Reporting Update Own Profile Sharing Electronic Patient Record Sustaining Quality Patient Care ETRE ALE Ba X Last log
83. on Date Time 07 Oct 2009 11 10 Status failed E Quick Access HA s ePR Patient Record E Messages amp Highlights es Show All Ma Please inputfollowing details PPLePR Project Update No 27 16 09 09 New Patients HKID No ADO0000 del PPI ePR Project Update No 26 26 08 09 E Acree KEN eoveeeee PPI ePR Project Update No 24 30 04 09 PPl ePR Project Update No 23 17 04 09 Submit PPl ePR Project Update No 22 22 01 09 List of Participating Private Medical Practitioners User Manuals Updated Registration Packs for Patients Users Updated 6 Forms for Cataract Surgeries Programme Forms for Primary Care Profile Q Useful Information Links Software Prevention of Human Swine Influenza New Notice and Disclaimer for HA PPl ePR Sharing Pilot Project c Hospital Authority 4 If the entered patient s HKID Number and Access Key are correct the summary page of the patient s electronic medical record will be displayed cy BA Public Private Interface Electronic Patient Record Welcome User ID doctor11 To PCP To Cataract 3 Close Te Logoff O Help Name CHAN SIU MING BE hBH HKID Z000000 1 DOB 01 01 1940 69y Sex M BET Legend Allergy and Adverse Drug Reaction f detaits Legend x CHAN SIU MING Last Entry Description Description E 5 Allergy and Adverse Drug React 26 09 2006 Gastric varices COPYRINE i Diagnosis 20 09 2006 Gastrointe
84. onic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice B Home Patient Enrollment Reporting Update Own Profile Utilities gt w Detail New Account Update Profile Account Management Delete Please fill in either User ID or HKID No testing216 0000006 Patient Profile lt 3 The details of the selected account will be displayed for verification Click the lt Confirm gt button to delete the account or lt Cancel gt to cancel your action Please note that this action is irreversible Once the account is deleted the user will not be able to access the PPI ePR system If the user requires access again you will have to re create the account 0 ih Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting l Update Own Profile Utilities View Detail New Account Update Profile Account Management Delete Are you sure to delete the user account HKID 00000060 Last name CHAN First name SIU MING Email address cyy838 ha org hk User ID testing216 Remarks test _ Confirm Cancel C O x a S 2 3 a S wd o E Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 48 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 4 The following will be displayed when the account is deleted Y Big Public Private I
85. onsent Form Not 68597141 MEI 27 Jan 2006 93804547 Ming Not extended 10 Feb 2006 Received H4009192 XXXXXXXX 02 Feb 2006 93804547 ChANSiU Not extended 16 Feb 2006 Unvetted Consent Form Not Ming Received Chan Siu Unvetted Consent Form Not HOOS36S8 XXXXXXXX O2Feb2006 93804547 Ming Not extended 16 Feb 2006 Received No of Expired Access Key 3 End of Report 8 2 3 List of Patient PMI Address Changed 8 2 3 1 Purpose of report This report will list the patients whose addresses recorded in the Hong Kong Patient Master Index PMI has changed after enrollment This may be because the patient s address reported at the time of enrollment does not match that of the patient s PMI record or the patient s has moved since enrollment In both situations the patient s address must be checked to ensure the correct address will be used for on going correspondence with the patient 8 2 3 2 Input Criteria Input the report from date and all patients whose PMI addresses have been changed within the period between the input date and today will be listed Click lt Show gt to view report cy a bess Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 R Home Patient Enrollment Account Management Update Own Profile Utilities teport Patient Enquiry Report User Account Report Other Reports Statistics List of Patient PMI Address Changed Please input the
86. orporate view of the HA ambulatory patients drug prescriptions ordered through CMS medication order entry MOE system since 1 Jan 2000 These include out patient SOPD and GOPD in patient discharge including Accident and Emergency Department amp home leave prescriptions Prescriptions that were not ordered via MOE will not be captured in the system The dispensing section of ePR is the corporate view of HA patients drug dispensing histories This patient centred dispensing records including in patient out patient accident amp emergency and discharge cases are collected from all HA pharmacies based on the dispensing transactions The information is neither a medication profile nor a drug administration record For dispensing record to be included in the medication section of ePR the dispensing of drug item must have been processed by HA pharmacies to patients from 1 December 1999 onwards e g drugs dispensed by the Accident amp Emergency Department or Day Clinic directly to patients without going through HA pharmacies will not be captured in the system 2 Legend Current Prescription It shows the recent medication orders of a patient A medication is considered as recent if the prescription a end date is within 30 calendar days from the date of enquiry b b Medication on hand 7 2 3 5 lt Zoom gt button Last Prescription rg Name Route End Date Click on the lt Zoom gt button to display 24 02 2006
87. ospital HKID Neme Enroliment Date Y4034714 LAM WAICHUN 06 Feb 2006 No of Outstanding Enroliment 1 8 2 2 List of Expired Access Key 8 2 2 1 Purpose of report The lt List of Expired Access Key gt lists the patients whose Access Keys have expired 8 2 2 2 Input Criteria Input the report from date and all patients whose keys have expired in the period between the input date and today will be listed Click lt Show gt to view report cy Ei ie i Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 3 Home Patient Enrollment Account Management Update Own Profile Utilities rt Patient Enquiry Report User Account Report Other Reports Statistics List of Expired Access Key Please input the report from date 7 V9 112009 DD MM YYYY Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 72 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 8 2 2 3 Report Layout List of Expired Access Key Print Dates 20 Feb 2006 Hong Kong Baptist Hospital Enrollment Patient s access key Access Key Expiry Date Moblie Enrolled By nded Date a B5781367 TESTPATIENT 23Jan2006 96707117 CP NSU Not extended 07 Feb 2006 Unvetted Consent Form Not Mina Received atu No of Expired Access Key 1 Hospital Authority Head Office HKID Name ea Moble Enrolled By a 3 gt DI Reason Status LAM CHIU Chan Siu Unvetted C
88. ot match your job duties please contact your PPI ePR system administrator or the Program Officer for support py HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 19 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 3 4 3 Login with Replacement Security Token For users with security token 1 For non HA users or users accessing the system via the internet with replacement security token the following login page will be displayed HOSPITAL AUTHORITY Identity Authentication Password p Security Code Logon To activate the replacement security token please enter codes generated by the new token Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved 2 If you have input a security code generated by replacement security token device the following page will be displayed You are required to input both the first 4 digit no of your HKID e g HKID Z123456 7 input 1234 and the registered phone no to activate the account HOSPITAL AUTHORITY gt Activation of New Security Token A To activate your new token please input the following as information The first 4 digits no of your HKID e g HKID A123456 7 input 1234 Your registered phone no
89. progotfi23 Patient Enrollment Reporting Update Own Profile Utilities View Detail New Account Up Delete Suspend Reactivate Reset Password Replace Token Account Management Security Information testing044 Account Status Active Security Information E HA Intranet Access Authentication Mean C Password Internet Access Authentication Mean Password Security Token Security Token Information Security Token Issued By PPI ens Security Token Serial Number 9995051 Refresh Security Token Received Received nt Management New Account Save Back 3 Fill in the Token Information when selecting the Security Token as the Authentication Mean Click lt Save gt to save the Security Information Click lt Back gt to return to the Account Management Page without saving Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 47 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 3 Delete Account 1 To delete an existing account click lt Account Management gt on the Menu Bar and lt Delete gt on the Sub menu bar a ben Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting Account Management m pdate Own Profile 2 Enter the Login ID User ID or HKID number of the account to be deleted Click the lt Next gt button to proceed 0 bb Public Private Interface Electr
90. r on Security Information and Guide to User Login for guidelines on Password maintenance Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 28 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 Account Management 5 1 Create New Account 1 To create a new account click lt Account Management gt on the Menu Bar and then click lt New Account gt on the Sub menu Bar Y pb Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 programoffice Patient Enrollment Reporting Account Management leaned pdate Own Profile Utilities View Detail Update Profile Delete Suspend Reactivate Reset Password 2 Enter the preferred Login ID User ID for the new account Since the Login ID must be unique for each user the entered Login ID will be rejected if it is already in use in the system And fill in the personal information of the applicant for the new account Y EN e Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities Update Profile Delete Suspend Reactivate Reset Password Replace Token Account Management Personal Information Create User ID Preferred User ID testing044 al 6 20 alphanumeric characters Personal Information HKID 0111201 6 e g A123456 7 Last
91. reports provide an audit listing on which patients records have been accessed and by whom to facilitate the administrator at each institution to ensure that all accesses to patients records are legitimate cy a sun Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Account Management Update Own Profile Utilities nt nrollment f Patient Enquiry Report O Patient Record Enquiry Audit Log Reporting Usage of Patient Record Access Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 75 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 8 3 1 Patient Record Enquiry Audit Log 8 3 1 1 Purpose of report This report will list all patients whose records have been enquired and by whom within the month grouped by the enquired institution and patient You should check the report and ensure that all accesses to the patients records are authorised and with the patients consent 8 3 1 2 Input Criteria Input the institution and the report from date and all patients whose records have been accessed by personnel from the input institution in the input month will be listed Click lt Show gt to view report cy best Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Bs Home Patient Enrollment Account Management Update Own Pro
92. rs to take stock of the user accounts created the account owners associated security token provided and the status of these accounts 8 4 1 2 Input Criteria Input the institution where the user accounts were created Click lt Show gt to view report Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 77 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 cy bets Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Account Management Update Own Profile B Home Utilities User Account List Please select institution All 8 4 1 3 Report Layout User Account List 24 hour clinics HKMA HKDU clusters Created By Created By User Role Wong Tai Man Cheung Tai Man Program Officer pp 5 admi Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 78 OF 78
93. s the system within the HA network Internet users must have this token with him her at the time of logging into the PPI ePR system The system requires internet users to enter the 6 digit code as displayed on the LCD screen of the Security Token device at logging in e g 032848 as shown above The Security Code will expire within a short period of time and a new code will be displayed You must input the Security Code as displayed on the Token at the time of logging in Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 13 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 If you find any problem with your Security Token Device please contact your system administrator or the PPI ePR Program Office 3 4 Login to the PPl ePR System 1 Go to http ppi ha org hk with your web browser The PPI logon screen will be displayed Enter your User ID and click lt Continue gt New Patient Registration q LD gt 3 Easy Steps for registration by Fax Mail or E mail HOSPITAL AUTHORITY Step 1 sogon User ID Submit your application via Fax Mail Email detail here Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Receive Access Key via mail and start sharing your record Important Notes pe 1 All patient information is confidential You may register in person at HA s Patient 2 Only access patient data for health
94. sabled Password Security Token Serial no 9995051 Update the Role Information You can add or update the Institute Information by clicking the lt add gt or lt edit gt button in the Institute clinic Information Section Click lt Save gt to save the updated Role Information Q plena Public Private interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile View Detail New Account Delete Suspend Account Management Role Information testing044 ctivate Reset Password Replace Token Account Status User Role Information Y Received Original Form Cataract Surgeries Programme Healthcare Professional Doctor Cataract Surgeries Programme Active X test M12345 i Rank Post test Received Management Update Profile Practicing Cert Affiliated Institute clinic Information Name ress contact ABC Hospital Rm 1 2 F Block 3 123 Testing Street ADMIRALTY HK 91234567 O Role Privileges Information Update Own Information Update Own Password Update Own Profile Patient Enquiry Enquire patient cataract profile Enquire patient clinical records Save Delete Back PAGE 42 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 2 4 Delete a role more than one role 1 Click the O icon besides the role you would like to delete cy plena Public
95. ser ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities fiew Detail Update Profile Account Management alla Create account successfully Please Go to the Role Information Section to add a role User ID testing044 Account Status Not Activate Personal Information HKID 0111201 6 Name Dr CHAN TAI MAN AZ Email address cyy838 ha org hk Contact No 91234567 pend Reactivate Reset Password Replace Token Role Information No of User Role 0 A Service Area Status punt Management New Account lt Security Information HA Intranet Access Disabled Internet Access Disabled Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 30 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 Follow the Form Sequence to fill in the Role Information Profile gt Office gt User Role gt Sub Type Note that there may be no subtype for some role gt Service Area and all other information Form received Rank MCHK No Practicing Cert Received and choose the functions you would like to grant to the account 0 plena Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting ner Update Own Profile Utilities iew Detail Update Profile Delete Suspend Reactivate Reset Password Replace Token Account Management Role Information testing044 Account Status Not Activa
96. stinal bleeding B Procedure 08 09 2006 Liver cirrhosis lal pd ee 08 09 2008 Ascites b B Discharge Summary 1 Ey Nursing Discharge Summa 17 08 2006 Bleeding gastric varices cE Clinical Note 15 07 2006 Spontaneous bacterial peritonitis C Legend i E Cataract PPI 15 07 2006 Portal vein thrombosis oa cA Laboratory Result Last Prescription Drug Name Route E 4A Recent Result iL B AHN 03 01 07 Nil i B AHN 03 01 07 B TKO 03 01 07 BC i B TKO 03 01 07 ESR TKO 03 01 07 BC E TKO 03 01 07 BC H B CMC 04 10 06 D BILI LA CMC 04 10 06 C B CMC 04 10 06 A DIFF i Bj CMC 01 10 06 D BILI LA i B CMC 01 10 06 A DIFF B CMC 30 09 06 A DIFF dd TT AIN Legend i By CMC 30 09 06 A LY ES Ej CMC 30 09 06 C Last Entry Description ES CMC 30 09 06 Amyl GI 08 09 2006 JParacentesis i Ey CMC 29 09 06 A DIFF 27 08 2006 Blood transfusion Ej CMC 29 09 06 C 18 08 2006 Oesophagogastroduodenoscopy B CMC aaa ORG 18 08 2005 Oesophagogastroduodenoscopy and injection si w gt B CMC oe fe R of gastric varices an 5 CMC 25 09 06 A DIFF 16 08 2005 Oesophagogastroduodenoscopy with biopsy ASE De B Biochemistry Result AAA A _ _ A _ _ _ Service 5 Cumulative Common 01 06 2006 Consultation described as comprehensive Date Hospital Clinic Type Description Case No B Haematology Result 28 03 2003 Ligation of haemorrhoids Nil B Microbiology Result 28 03 2003 Diagnostic colonoscopy Ej Virology
97. t Account Management testing044 Account Status Active 0111201 6 Dr CHAN TAI MAN GRASZ Email address cyy838 ha org hk Contact No 91234567 Role Information No of User Role 1 O A AA Status HCP Doctor Cataract Surgeries Programme Active O Vie 3 o o o lt x E o o S v Security Information HA Intranet Access Disabled Internet Access Password Security Token Serial no 9995051 Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 37 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 5 2 1 Update Personal Information 4 Click the right top corner O icon on the Personal Information Section to update the personal information cy Bie ih Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile faw Detal New Account Account Management testing044 Account Status Personal Information HKID 0111201 6 Name Dr CHAN TAI MAN GRASZ Email address cyy838 ha org hk Contact No 91234567 5 Update the Information and Click lt Save gt button cy tetris Public Private Interface Electronic Patient Record Sharing Pilot Project Welcome User ID progoff123 Patient Enrollment Reporting Update Own Profile Utilities w Detail New Account Delete Suspend Reactivate Reset Passwort Replace Token Account Management
98. t Project Welcome User ID progoff123 Role PPl ePR Programme Office A Patient Enrollment Reporting Account Management Grant right to other account to redeem for cataract program Grant right to other account to regenerate patient access key Grant right to other account to register patients to the HD PPP program Grant right to other account to register patients to the PCP program Grant right to other account to register patients to the SCP program Grant right to other account to register patients to the cataract program Grant right to other account to replace token Grant right to other account to reprint application form Grant right to other account to reset user password Grant right to other account to revoke logged subsidy for cataract program Grant right to other account to suspend patients Grant right to other account to suspend user account Grant right to other account to updaet logging date for cataract program Grant right to other account to update HD PPP patient Grant right to other account to update PCP patient Grant right to other account to update PEP patient Grant right to other account to update SCP Service Plan Grant right to other account to update SCP User Profile Grant right to other account to update SCP patient Grant right to other account to update cataract patient Grant right to other account to update patients Grant right to other account to update user account Grant right to other account
99. t Record Sharing Pilot Project Welcome User ID testing044 Role HCProf Doctor EY switch user E Home Update Own Profile Sharing Electronic Patient Record Sustaining Quality Patient Care SPREE ae ee Last logon Date Ti me 14 Jun 2011 09 11 Status successful E Cataract Profile E Messages amp Highlights Pe Please input following details PPl ePR Project Update No 33 31 03 10 Patient s HKID No PPl ePR Project Update No 32 24 03 10 Submit PPl ePR Project Update No 31 15 03 10 PPl ePR Project Update No 30 04 03 10 PPI ePR Project Update No 29 13 11 09 E Quick Access HA s ePR Patient Record Please input following details Patients HKID No Patients Access Key Submit Notice and Disclaimer for HA PPI ePR Sharing Pilot c Hospital Authority Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT List of Participating Private Medical Practitioners User Manuals Updated Registration Packs for Patients Users Updated Forms for Cataract Surgeries Programme Updated Forms for Primary Care Profile Q Useful Information Links Software Prevention of Human Swine Influenza PAGE 18 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 Information on your last logon including date time and status success failure will be displayed You should check this information every time after you logon into the system to ensure that no unauthorised logi
100. te User Role Information Profile CSP Original Form Received Office Cataract Surgeries Programme User Role Healthcare Professional v Sub Type Doctor Service Area Cataract Surgeries Programme Role Status Active v Rank Post test Remarks test MCHK No M12345 Practicing Cert v Received int Management New Account lt Affiliated Institute clinic Information r Enquire patient cataract profile Enquire patient clinical records Save Back After filling the Role Information Click the icon on the Institute clinic Information Section to add an Institution to the corresponding role Office Cataract Surgeries Programme User Role Healthcare Professional X Sub Type Doctor Service Area Cataract Surgeries Programme Role Status Active X RankiPost test Remarks test MCHK No M12345 Practicing Cert V Received 3 Affiliated Institute clinic Information Gl EA ESTA Enquire patient cataract profile Enquire patient clinical records Save Back Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 31 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 8 Fill in the Institution Information Form For the HCP Doctor Role you can click the lt Display in Dr List gt check box to show the information on the Online Dr List cy Boe i Public Private Interface Electronic Patient Record Sharing Pilot Project Welcom
101. ted Section 3 4 3 7 4 1 5 28 Jul 2010 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 Table of Contents i INTRODUCTION cat AAA AAA 5 1 1 ABOUT THIS MANUAL ue 5 1 2 WHERE TOGET HEBE ao A euouolecat 5 2 SYSTEM REQUIREMENT AND INSTALLATION GUIDE seeeessssseccsssceccossccccosccecoosecccssscecssseee 6 Dsl HARDWARE REQUIREMENTS ias 6 22 SOFTWARE REQUIREMENTS A A AAEE A a raia nies 6 2 3 SY STEM C ONEIGURA TION aid 7 254 PA iia 7 3 SECURITY INFORMATION AND GUIDE TO USER LOGIN esseesseesseesseossecssecssecosessseossoo 11 3 1 GENERAL SECURITY INFORMATION siria ir 11 Md ACCES SO URL IA AAA RRA EAT A ANA oa Il 3 1 2 USET ACCOUNT lt A Aaa Il ILS ACUN SS A RUC 11 Steep Faren GONS ornai ii ll 3 2 SYSTEM REQUIREMENTS ON PASSWORD MAINTENANCE cscccsccsccsccsccsscscescessescesccsscescescessens 12 3 2 1 GENETICS aa 12 3 2 2 Mandatory requirement on Password fOrMAlt ooooonncccnnninnnnnnnoncnnnnnnnnnanononnnnnonnnnnnnnnnnnnnnnnanoss 12 DES GSS WO CGI CS AAA AS 12 LA POSSWOTE NOMICAIION TEES EAIN EN OT Saw eek Salto a aad ac lok alk itis tev 13 3 3 SECURITY TOREN DEVICE iaa ainia 13 3 4 LOGIN TO THE PPIEEPR SYSTEM nr ta 14 SAd LOODETE LUNE aaa i 16 IL LOR SUCCOSS UU ois Er A E A E eet 18 3 4 3 Login with Replacement Security Token For users with security token ooommcioninmmmmmmmmm o 20 3 4 4 Login Failure and Automatic LOCK QU oooncccnnnnnnnonnncnnnnnnnnnnanonnonnnnnnnnnnnnnnnnnnnnnn
102. the internet the following page will be displayed You are required to input both the Password and the Security Code from your Security Token Device ublic Private Interface Electronic Patient Record Sharing Pilot Project AA AA TD wy he TR a LINN EEN ees MEVETOE Ue ah ERTAN HOSPITAL AUTHORITY Identity Authentication Password Security Code Log in to access this protected resource If you don t remember your login information contact your help desk or administrator Hong Kong Hospital Authority 147B Argyle Street Kowloon Hong Kong Special Administrative Region PRC Copyright Hospital Authority All rights reserved Notes e the password is case sensitive Please ensure that you have input your password with the appropriate case and check that Caps Lock is not accidentally kept on e if you are unsure of what is the Security Code please refer to paragraph 3 3 above on Security Token Device Press the lt Logon gt button to proceed Gp HOSPITAL AUTHORITY INFORMATION TECHNOLOGY DEPARTMENT PAGE 15 OF 78 PPI USER MANUAL VERSION 1 15 LAST SAVED 10 JUN 2011 3 4 1 Login for the First Time 1 For non HA users or users accessing the system via the internet the following page will be displayed You are required to input both the first 4 digit no of your HKID e g HKID Z123456 7 input 1234 and the registered phone no to activate the account Electronic Patient Records

Public Private Interface (PPI) System User Manual for General Users

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