RTI Object Documentation - BudgetTool
Contents
1. Save Close Revised on 08 11 20092. 70103 p Public Health Enterprise F C F 1071400 Emergency Preparedness Trauma System Improvement 1071401 p Emergency Medical Services F Fi F 1071402 Preparedness Coordination for Emergencies F F C 3 me Preview oF You have completed the percentage scenario selection for the OPB Recommendation stage The advance to the Governors Initial stage will only include the selected percentage scenario by program sub program In addition the Exemptions and GAIT 2010 change type entries will not be advanced to the next stage Descriptor Consolidation For parent programs or single programs we can consolidate descriptors by assigning Groupings The intent is to be able to produce reports at the parent level with multiple descriptors that may appear in several subprograms consolidated as one Page 4 of 14 Revised on 08 11 2009 GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION III BUSINESS USER S GUIDE Chick on the Update Current shield BudgetTool Ver 0 1 0 15 HEARR The following menu opens Setting Up Descriptor Groups Chick on Descriptor Group Setup date Current Stage Recommendation Page 5 of 14 Revised on 08 11 2009 GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION III BUSINESS USER S GUIDE The following screen opens Descriptor Group Setup E Budget Year Fy 2011 Skage A Agency Get Descriptor Groups al L
3. 71301 Cancer State Aid Statewide One Time Delete tial Health Treatment Ser Amount 1 SPPOOT Adult E 1072801 Georgia Board for Physician Workforce Undergraduate Medical E OS90101 oA memga Aeneis Medical Board gol eea 1071601 Immunization n 1071601 a mamm a r E ba e Preview oF Here only the Adult Essential Health Treatment Services have been expanded All the descriptors associated to the program are listed with the following exceptions Exemptions and GAIT 2010 Change Types and only the percentage scenario selected for the program If no selection has been made or NA has been selected no percentage scenario will show for the program The following information is displayed about the descriptors Change Type Change Class Amount of Change State Funds Federal Funds Federal Recovery Funds and Other Funds In addition there is a column titled SFPP Descriptor Grouping and NSFPP Descriptor Grouping These fields are used to select from the Descriptor Grouping assigned to the parent Click on the line you want to consolidate Then click in the SFPP Descriptor Grouping for any change entries that include state funds or NSFPP Descriptor Grouping for change entries with no state funds and a dropdown of all Descriptor Groupings assigned to this Parent Program will appear it shows the Grouping number i e PP001 and description Select the one you want You can assign as many as you want P
4. Federal PPOO4 Health Care Access and Improvement Parent Program e Fund Parent Program Grouping Adolescent and Adult Health Promotion 1071200 Description test Preview w Printing a descriptor group listing report Save Cancel You can print a report of all the descriptor groupings you have set up for an agency by clicking the dropdown menu on the Preview button at the bottom left of the page and select Preview Assigning D riptor Gr in Chick on Descriptor Group Assignment Page 8 of 14 Revised on 08 11 2009 GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION III BUSINESS USER S GUIDE The following screen opens Descriptor Group Assignment Budget Year Fr 2011 6a Stage OPB Recommendation Agency D epartment of Community Health 419 7 Show Grouping Select Budget Year select Stage Must be OPB Recommendation select Agency and click on Show Grouping Page 9 of 14 Revised on 08 11 2009 GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION III BUSINESS USER S GUIDE The following screen opens 4 Descriptor Group Assignment Budget Year Fy 2011 Stage OPE Recommendation Agency Department of Community Health 419 F Code Mame ie eee Adblescent and Adult Health Promotion a oF ee H H H Gl bi H W 1072801 Georgia Board fo
5. GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION III BUSINESS USER S GUIDE Stage Recommendation In order to make a single recommendation analyst musts choose among the 4 6 or 8 scenarios presented in the agency recommendation This can only be done in the OPB Recommendation stage The selection is made by Program sub program Once 4 6 or 8 scenario is selected that selection will be visible in the subsequent recommendation reports Analysts should first run reports and do the proper analysis to determine which percentage scenario will be the recommendation If none of the percentage changes are going to be used the analyst can select NA Below are detailed instructions on how to select Stage Recommendations for the OPB Recommendation Chick on the Update Current shield Ei BudgetTool Ver 0 1 0 15 OAAR The following menu opens Check on Stage Recommendation Update Current Stage Recommendation Page 1 of 14 Revised on 08 11 2009 GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION III BUSINESS USER S GUIDE The following screen opens a i BudgetTool Ver 0 1 68 3 H Stage Recommendation Budget Year Fy 2011 F Stage OPE Recommendation Show Programs Select Budget Year select Stage Must be OPB Recommendation select Agency and click on Show Programs The program list appears with check marks defaulted in the 6 sce
6. age 11 of 14 Revised on 08 11 2009 GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION II BUSINESS USER S GUIDE Descriptor Group Assignment Budget Year Fy 2011 wy Stage OFE Recommendation 164 Agency Department of Community Health 41 gq E show Grouping gt Code Frogram Mame Change Class Change Type Descriptor Index SFPP Descriptor Grouping In Rec HSFPF Descriptor 1070401 Blind and Standard Other Adjustment ABD Add federal funds w es wd Disabled Medice 107040 9 Aged Blind and Standard Other Adiustment ABD Add MFP ICF Blind and Disabled Medicaid 10704 1 Amount 1070401 Aged Blind and Standard Other Adju edicaid 10704 Amount 107040 Aged Blind and Standard Other Adjus edicaid 10704 6 Amount 1070401 Aged Blind and Standard Other Adjus edicaid 0704 Amount oO 1070401 9 Aged Blind and Standard Other Adius w Ves wd Disabled Medice 1070401 Aged Blind and Standard Other Adjus w es wd Disabled Medice 107040 Aged Blind and Standard Other Adjus w es wd Disabled Medice 050010 s Brain amp Spinal Injury Trust Fund 05001004 Oa ee Oeoartmental dm Non and Frogram sauooore aU UL ji 1071400 Emergency Preparedness Trauma System Improvement 1071400 Preview oF Save Clo
7. enarios is wanted for the program check NA Until a selection is made on this screen none of the percentage scenarios will show in your recommendation reports or views If NA is selected none of the scenarios will show in your recommendation reports or views Percentage selections can be changed in the OPB Recommendation until it is submitted for advancement to the Governors Initial Stage Once the selections are made click Save Page 3 of 14 Revised on 08 11 2009 GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION III BUSINESS USER S GUIDE Ei BudgetTool Ver 0 1 68 3 mE Stage Recommendation Budget Year Fy 2011 Stage OPB Recommendation Agency Department of Community Health 419 EA Code Name NA 4 Reduction 6 Reduction 8 Reduction A 1071200 Adolescent and Adult Health Fromotior 1071201 b Adolescent Health and routh Development C C C 1071202 Cancer Screening and Prevention C C F 1071203 b Family Planning E a E 1071204 p Health Promotion E O E 1071205 b Tobacco Use Prevention C F F 1077300 Adult Essential Health Treatment Services 1071301 p Cancer State Aid ll Fi F 1071302 i Hypertension Management F F F 1071303 p Refugee Health Services CI F O 1070401 Aged Blind and Disabled Medicaid E F F 1070100 Departmental Administration and Frogram Support 1070101 Community Health Administration E F E 1070102 p Public Health Administration E C E 10
8. evel Parent Program Sequence Nbr Baf E Description Page 6 of 14 Revised on 08 11 2009 GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION II BUSINESS USER S GUIDE Select Budget Year select Stage Must be OPB Recommendation select Agency and click on Get Descriptor Groups If there are no descriptors the screen will remain as above and you can add descriptor groups if there are descriptors already entered they will populate the screen as below JE Descriptor Group Setup I x Budget Year Fy 2011 Stage OPE Recommendation F Agency D epartment of Community Health 419 7 Code Parent Program Description SPPOO1 Epidemiology 1071500 SPPOO1 Epidemiology 1071500 SPPOO1 PeachCare 100601 SPPOOT PeachCare 1070601 SPPOO1 Low Income Medicaid 1070501 SPPOOT Low Income Medicaid 1070501 SPPOO1 Public Health Formula Grants to Counties 1072207 SPPOOT Public Health Formula Grants to Counties SPPOO Vital Records 1072301 SPPOO1 Vital Records 1072301 SPPOO1 Georgia Board for Physician Workforce Board Administration 1072401 SPPOOT Georgia Board for Physician Workforce Board SPPOUO1 Georgia Board for Physician Workforce Graduate Medical Education 1072501 SPPOO1 Georgia Board for Physician SPPOO1 Georgia Board for Physician Workforce Mercer School of Medicine Grant 0072601 SPPOO Georgia Board for Physician SPPOO1 Adult Essential Health Treat
9. ge Entry screen and enter the dollar amounts you want for fund sources and object classes for this descriptor as it is used for this program To make the Yes No selection click on the line of the descriptor you want to change Then click in the In Rec field of that line A dropdown appears with yes no amount Descriptor Group Assignment Budget Year Fr 2011 Stage OFE Recommendation Agency Deparment of Community Health 419 Gn Show Grouping Program Mame Change Change Type Descriptor Index SFRPP Descriptor In Rec HSFFF Descriptor Grouping 1070407 Blind and Disabled Other Aduetment ABD Add federal d Disabled Medicaid 1070401 Fi 107040 Aged Blind and Disabled Standa Other Adjustment ABD Add MFP Blind and Disa x gfe i 1070401 9 Aged Blind and Disabled Standa Other Adjustment ABD Reduce Blind and Disa 1 1070401 9 Aged Blind and Disabled Standa Other Adjustment ABD Roll Forvard Blind and Diza x ple 107040 Aged Blind and Disabled Standa Other Adjustment ABD Prior year Blind and Disa a 107040 Aged Blind and Disabled Standa Other Adjustment ABD Net Benefits v 4 d Disabled Medicaid 1070401 Fi 107040 Aged Blind and Disabled Standa Other Adjustment ABD Reduce d Disabled Medicaid 1070401 F 107040 Aged Blind and Disabled Standa Other Adjustment ABD Reduce DME d Disabled Medicaid 1070401 F strati
10. ment Services 1071300 SPPOOT Adult Essential Health Treatment Services SPPOO1 Health Care Access and Improvement 1070207 SPPOO Health Care Access and Improvement SPPOO1 Inspections and Environmental Hazard Control 0072100 SPPOO1 Inspections and Environmental Hazard SPPOO1 Planning and Regulatory Services 1071100 SPPOO1T Planning and Regulator Services 1071100 SPPOO2 Inspections and Environmental Hazard Control 1072100 SPPOO Inepectiong and Environmental Hazard PPOD2 Low Income Medicaid 1070501 SPPOO2 Low Income Medicaid 107050 Level Parent Program Sequence Nbr Fund Parent Program Grouping F Epidemiology 1071500 1 Description SPPOOT Epidemiology 1071500 You can add descriptors and or print the list out using Preview Page 7 of 14 Revised on 08 11 2009 GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION III BUSINESS USER S GUIDE Adding a descriptor group Click on Add Select Level Parent Program It can be a single stand alone program too Select a Parent Program or single stand alone sub programs do not show in this hist Chick in the Sequence Nbr box and the next numerical sequence will be assigned This can be changed Chick in the Description box and enter the description exactly as you want it to appear for the parent program This is a 500 character field This is what will appear in the Recommendation reports Tab ou
11. nario Page 2 of 14 Revised on 08 11 2009 GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION III BUSINESS USER S GUIDE oi BudgetTool Ver 0 1 68 3 PIES Stage Recommendation pa Budget Year Fy 2011 162 Stage i o PE Recommendation lfa Agency D epartment of Community Health 41 3 iy Code Name MA 4 Reduction 6 Reduction 8 Reduction A 1071200 Adolescent and Adult Health Promotion 1071201 b Adolescent Health and Youth Development C C Fi 1071202 b Cancer Screening and Prevention F F Fj 1071203 p Family Planning F F d 1071204 p Health Promotion d d d E 1071205 b Tobacco Use Prevention Fj F d 10713200 Adult Essential Health Treatment Services 1071301 p Cancer State Aid F F F 1071302 b Hiperension Management F F O 1071303 b Refugee Health Services F F F 1070401 Aged Blind and Disabled Medicaid C C d 1070100 Departmental Administration and Program Support 1070101 p Community Health Administration F F d 1070102 p Public Health Administration F F F 1070103 p Public Health Enterprise d d d 1071400 Emergency Preparedness Trauma System Improvement 1071401 b Emergency Medical Services F F d 1071402 b Preparedness Coordination for Emergencies F F F z By Program Sub program change the selection to 4 6 or 8 If none of those sc
12. on and Frogram Supoo UF LAU ry Trust Fund 0500100a paredness Trauma System Improvement 1071400 Make your selection and click save A popup up appear that says There are change entr y s you made to zero Are you sure you want to continue Page 13 of 14 Revised on 08 11 2009 GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION III BUSINESS USER S GUIDE Descriptor Group Assignment Budget Year Fr 2011 E Stage OFE Aecommendation EA Agency Department of Community Health 419 5A Show Grouping a Code Frogram Name Change Change Type Descriptor Index Ss 107040 Aged Blind and Disabled Standa Other Adjustment ABD Add federal 107040 Aged Blind and Disabled Standa Other Adjustment ABD Add MFF 1070401 Aged Blind and Disabled a 1070401 Aged Blind and Disabled PALWA aii a 1070401 9 Aged Blind and Disabled a 1070401 Aged Blind and Disabled a 1070401 Aged Blind and Disabled 4 1070401 9 Aged Blind and Disabled 050010 OU U 1071400 UT Sul Prev ie Click Yes and the Yes No entry will be made Then click Save Page 14 of 14 SFRPP Descriptor In Rec Blind and Disa x No BEJI HSFFF Descriptor Grouping t d Disabled Medicaid 1070401 F w Yes d Disabled Medicaid 070401 Fi d Disabled Medicaid 1070401 Fi d Disabled Medicaid 1070401 Fi
13. r Physician Workforce Undergraduate Medical 0590101 a So Aastha Medical Board Dracat E E 1071601 Immunization merry 1070301 Indigent Care Trust Fund 1070301 1071700 Infant and Child Essential Health Treatment Services 1071 700 1071800 Infant and Child Health Promotion 0071800 1071900 Infectious Disease Control 1071900 1072001 Injury Prevention 1072001 1 F077 00 ne nechinne and Pravirnemental Hazard Control DAFATAN O H H HH H Preview iY The programs highlighted with a yellow background have change entries those in white have no change entries To see the detail associated with all programs for the agency click on the square box to the left of the word Code in the header line All lines will be expanded Or you can expand only those programs you want to work with by clicking the sign at the end of each line as in the screen shot below Page 10 of 14 Revised on 08 11 2009 GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION III BUSINESS USER S GUIDE Descriptor Group Assignment Budget Year Fr 2011 Stage OFE Recommendation Agency Department of Community Health 419 Show Grouping Pa Code Name 1071200 Adolescent and Adult Heath Ermalin Ll OF aul Frogram Name Change Class Change Type SFPP Descriptor Grouping In Rec HSFPF Descriptor Grouping Seq Description 1071301 Cancer State Aid Statewide One Time Delete Amount 1 test 10
14. se Click Save You will get the message Change Entry settings updated successfully Yes No Amount In the Descriptor Group Assignment screen above there is visible a column titled In Rec The entry for this field for each descriptor is defaulted to Amount which means the state dollar amount will show up as the recommendation You can change this to Yes which means that you agree with the recommendation but will not fund it the agency must find the funding elsewhere If you want to change the dollar amounts for this entry you must do it manually in the change entry screen the wording will still Show up as a recommendation Instead of amounts the word yes will appear but amounts will be in the total Generally Yes wil only be used for federal and other funds and state funds will zero out if yes is selected NOTE You cannot have state funds on a change that has In Rec set to Yes You can also change this to No which means that you do not agree with the recommendation This will cause all the entries to this program made with this descriptor to be zeroed and the wording will not show up as a recommendation Page 12 of 14 Revised on 08 11 2009 GOVERNOR S OFFICE OF PLANNING AND BUDGET BUDGETTOOL USER S MANUAL SECTION III BUSINESS USER S GUIDE If you subsequently change your mind and want to change the In Rec back to Amount you will need to do that here and save then go into the Chan
15. t of the description field and the Save button will be activated Click Save You will get a message that says the Data updated successfully and the line will be added to the list in the screen 1 Descriptor Group Setup Budget Year FY 2011 Stage OPB Recommendation Agency Department of Community Health 419 Parent Program Georgia Board for Physician Workforce Graduate Medical Education 1072501 Georgia Board for Physician Workforce Mercer School of Medicine Grant 1072601 Epidemiology 1071500 PeachCare 1070601 Low Income Medicaid 1070501 Health Care Access and Improvement 1070201 Aged Blind and Disabled Medicaid 1070401 Inspections and Environmental Hazard Control 10 Aged Blind and Disabled Medicaid 1070401 Health Care Access and Improvement 1070201 Low Income Medicaid 1070501 Health Care Access and Improveme Adolescent a Update Success PPOO2 Aged Blind and Disabled Medicaid e J Data updated successfully bpo93 Health Care Access and Improvement Get Descriptor Groups Description NSPPOO2 Georgia Board for Physician NSPPOO2 Georgia Board for Physician NSSPOO2 Epidemiology 1071500 Other NSPPOO2 PeachCare 1070601 Other NSPOO2 Low Income Medicaid 1070501 Other NSPPOO2 Health Care Access and Improvement PPOO2 Inspections and Environmental Hazard PPOO3 Aged Blind and Disabled Medicaid P003 Low Income Medicaid 1070501
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