AutoSoft SuperDisk Utilities
Contents
1. Lento a seduta ie 1 Loading Drivers for Your Removable Media 1 Chapter 1 Installing ASI SuperDisk Utilities 3 DV SUOMI SCUD PE PL 5 Chapter 2 Backup oiii ede ieu ecu e a EE 7 Day Du iSi ub lest T yufe gia Ais Te dS joe rm 9 Unattended Backup sient ee e D e exe die et 10 RESONO E IBS eu Ded be du ToO Fut un te 11 Chapter 3 Parts Pricing Updates RC E Rc ORE Bax 13 Loading Parts Pricing Updates ASI SuperDisk Utilities 13 Updating Parts Inventory In ASI ede elle 15 Chapter 4 Software Updates Uie o Ee ico 19 Chapter 5 Explore System ion ee d Di digestus sd DA LM CLADE UIDI 21 ASI SuperDisk Utilities Installation and User s Manual Introduction INTRODUCTION Welcome to AutoSoft International SuperDisk Utilities a powerful utilities program designed to integrate with your AutoSoft International Dealer Management System software ASI SuperDisk Utilities allows you to back up files and restore files from the backup You also use ASI SuperDisk Utilities to update the Parts Inventory area of ASI DMS from manufacturer price tapes and run software updates o2. ee At LGariersnip We IE Ie T HET LP AutoSoft ouperDisk Utilities User Guide a eee NM E 4 Qe M s j ar paapa Affordable Simpler innovative COPYRIGHT 2003 AutoSoft International All rights reserved The information in this document is subject to change without notice No part of this document may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic or mechanically including photocopying for any purpose other than the purchaser s personal use without written permission from AutoSoft International Inc The software described in this document is provided under a license agreement or nondisclosure agreement between AutoSoft International Inc and the purchaser The software may only be used and copied in accordance with the terms of that agreement AutoSoft International Inc 61 Executive Court West Middlesex PA 16159 U S A www autosoft asi com TRADEMARKS AutoSoft ASI SuperDisk Utilities and ASI DMS are either registered trademarks or trademarks of AutoSoft International Inc in the United States and or other countries Any other products mentioned in this document are either registered trademarks or trademarks of their respective holders and should be noted as such Revised 05 03 Table of Contents TABLE OF CONTENTS asses 1 Hardware REGUIFCMOCMIS
3. 5 Click Price Tape Updates under Updates amp Maintenance System Setup amp Updates Motor Company Monthly Inventory Update Wholesale Pricing Levels Price Tape Updates Retail Matrix Pricing Part Number Changes R O Lubricant Pricing Inventory Inception Operating Defaults Passwords More Operating Defaults Miscellaneous Maintenance Accounting Parameters Exit Default Tape Parameters 16 Chapter 3 Parts Pricing Updates 6 Click Update To Manufacturers Price Tape on the Price Tape menu Price Tape Update fm2 Update To Manufacturers Price Tape Price Tape Update Merge Auxiliary Price Tapes Parts Pricing Updates From The WEB Print Number Changes From Last Price Tape Print Price amp Number Changes From Price Tape Print Parts Not Updated By Tape Print Summary Of Inventory Value Change Exit 7 Amessage appears indicating that you should change the inventory source if necessary Click OK to acknowledge the message If the source number needs to be changed press F5 and select the appropriate source number CHANGE SOURCE 8 Verify the update parameters on the screen and make any necessary changes These default values were entered using the Default Tape Parameters button on the System Setup amp Updates menu Change Inventory Source IF Necessary 9 Click Update Now OEM Price Tape Update Motor Company OEM Price Tape Update If the Trade Price is missing on the tape th
4. Jc WIN98 AAAID DAT 583 Bytes 83 13 2688 11 51 44 4 Click Exit 22
5. Start b Choose Run from the Start menu c Type d proutilinstall exe where d is the letter of your CD Rom drive 2 Select SuperDisk Utilities on the ASI Utilities Install window SA ASI Utilities Install Welcome to ASI Utilities Installation Please select the Utility you wish to install C Workstation Upgrade The Superdisk Utilities will allow this computer to perform backups load price tapes do software updates and restore backup files Please note that an LS 120 Super disk is not required to use this software however some form of mass storage device such as a CD Writer or Zip drive is required IMPORTANT PLEASE READ You will need to know the Drive Letter for your DMS Software and the Drive letter of the CD Rom on this computer Click the HELP button for information on locating the required Drive letters Install Help Exit 3 Click Install ASI SuperDisk Utilities Installation and User s Manual 4 Click Next on the Welcome window Welcome to the Super Disk Utilities setup program It is strongly recommended that you exit all Windows programs before running this Program Click Cancel to quit Setup and close any programs you have running WARNING This program is protected by copyright law and international treaties Unauthorized reproduction or distribution of this program may result is severe civil and criminal penalties and will be prosecuted to the maximum extent possible under law Clic
6. important to run backup every day 1 Insert the backup disk you wish to use to restore the file 2 Click Restore A File Load Parts Pricing Source 1 Disk Utilities Copyright 2000 OTS Software Associates Inc Load Parts Pricing Source 2 Daily Backup Load Parts Pricing Source 3 Monthly Backup Load Parts Pricing Source 4 Restore A File Load Parts Pricing Source 5 Software Update Load Parts Pricing Source 6 System Setup Load Parts Pricing Source 7 Explore System Load Parts Pricing Source 8 Unattended Load Parts Pricing Source 9 Exit To Desktop 3 The Restore from Backup window opens Restore From Backup Restore To Data Source 8 File Name To Restore s Cancel Uk 11 ASI SuperDisk Utilities Installation and User s Manual 4 n Restore To Data Source type the source number 1 or 2 for the AD directory into which you want to restore the file 5 In File Name To Restore type the complete file name of the file you want to restore You must type the file name and the file extension for example adp dat 6 Click OK Do not press ENTER 7 The software writes the restored file to the selected drive and directory 12 Chapter 3 Parts Pricing Updates CHAPTER 3 PARTS PRICING UPDATES In this chapter you will learn how to do the following e Load parts price updates from the manufacturer s price tapes using ASI SuperDisk Utilities e Update the Parts Inventory in ASI DMS ASI SuperDisk Ut
7. D R instead of CD Rewritable disks CD RW Even if you use a CD RW disk ASI SuperDisk Utilities prompts you to replace the CD with a new one when the disk becomes full You must replace the CD at this time or the backup will not run CD R disks are less expensive so it will cost less to replace the disks when they are full DAILY BACKUP Daily backup copies data and index files and compresses them into a file called Dbu1 zip You should run a daily backup every day You should keep daily backup files for five days before copying over them This ensures that there is a window of opportunity to recover a file Be sure all users exit the ASI DMS software before you run the backup The backup will not include files that are in use You should have one backup disk for every day of the week your dealership is open so all data for that day can be backed up Daily backup overwrites the existing backup file that is on the disk so you will not be able to access any files previously saved to the disk Therefore it is important to have separate disks for each day For example if you were a dealership open five days during the week you would have five disks one labeled for each day of the week Monday Tuesday Wednesday etc You would use the appropriate disk on the appropriate day and start over with the first day s disk at the beginning of the next week You would continue the rotation of disks every week If you are using a CD burner to run y
8. TTENDED BACKUP ASI SuperDisk Utilities allows you to run an unattended backup This means that the backup will automatically run at 2 00 A M This is a useful tool since this ensures that the backup runs but does not interrupt people while they are working In order for the unattended backup to run successfully the network server must be left on All other computers may be shutdown 1 Insert a backup disk into the removable media drive 2 Click Unattended Load Parts Pricing Source 1 Disk Utilities Copyright 2000 OTS Software Assoc Load Parts Pricing Source 2 Daily Backup Load Parts Pricing Source 3 Monthly Backup Load Parts Pricing Source 4 Restore A File Load Parts Pricing Source 5 Load Parts Pricing Source 6 System Setup Load Parts Pricing Source 7 Load Parts Pricing Source 8 Load Parts Pricing Source 9 3 The Unattended Backup window indicates the current time and reminds you that the backup will be run at 2 00 A M EE Unattended Backup Of x Backup Will Execute At 2 00 12 01 54 Cancel 4 Leave the window open so the backup can run at the designated time 5 The system returns to the main menu when the backup is complete 10 Chapter 2 Backup RESTORING FILES You can restore files from daily backup disks The restore feature copies a file from a backup disk to the designated AD directory The files on the backup tape are only as current as the last backup you ran that is why it is
9. Update Cancel ASI SuperDisk Utilities Installation and User s Manual 3 The Installing Software Updates window indicates the status of the update Installing Software Updates 100 Extracting EE Item 14 of 1877 4 The system returns to the main menu when the update is complete 20 Chapter 5 Explore System CHAPTER 5 EXPLORE SYSTEM In this chapter you will learn how to do the following e Use the Explore System Utility Explore System is a utility designed to allow you to locate files You cannot use this utility to view the actual file you can only use it to locate a file and identify the creation date and file size 1 Click Explore System Load Parts Pricing Source 1 Disk Utilities Copyright 2000 OTS Software Associates Inc Load Parts Pricing Source 2 Daily Backup Load Parts Pricing Source 3 Monthly Backup Load Parts Pricing Source 4 Restore A File Load Parts Pricing Source 5 Software Update Load Parts Pricing Source 6 System Setup Load Parts Pricing Source 7 Explore System Load Parts Pricing Source 8 Unattended Load Parts Pricing Source 9 Exit To Desktop 2 Double click a folder in the left window Its contents are displayed in the right window Explore System Jc WIN98 21 ASI SuperDisk Utilities Installation and User s Manual 3 Click on a file in the right window The file information is displayed at the bottom of the window Explore System
10. ick OK when prompted to verify your printer is ready The report that prints shows you all of the part number changes price changes and the inventory value change summary READY 18 Chapter 4 Software Updates CHAPTER 4 SOFTWARE UPDATES In this chapter you will learn how to do the following e Use ASI SuperDisk Utilities to run software updates You can use ASI SuperDisk Utilities to run two types of software updates an update from a disk CD or a full update AutoSoft International may distribute disks to update parts of the software If you receive an update disk insert the disk into the appropriate drive and follow the proceeding steps You are running an update from an update disk and should click Disk CD Update when the system prompts you to indicate the type of update you wish to run 1 Click Software Update Load Parts Pricing Source 1 Disk Utilities Associates Copyright 2000 OTS Software Associates Inc Load Parts Pricing Source 2 Daily Backup Load Parts Pricing Source 3 Monthly Backup Load Parts Pricing Source 4 Restore A File Load Parts Pricing Source 5 Software Update Load Parts Pricing Source 6 System Setup Load Parts Pricing Source 7 Explore System Load Parts Pricing Source 8 Unattended Load Parts Pricing Source 9 Exit To Desktop 2 Click Disk CD Update to update from a disk or Full Update to run a full update from files already installed on your computer Software Updates Full
11. ilities includes a feature called Load Parts Pricing This feature updates the Parts Inventory area of the ASI DMS software with current information supplied on a manufacturer price tape This utility allows you to quickly update parts pricing information LOADING PARTS PRICING UPDATES IN ASI SUPERDISK UTILITIES 1 Insert the manufacturer price tape into the appropriate drive on your computer 2 Click the Load Parts Pricing Source button 1 9 that corresponds with the inventory you need to update Load Parts Pricing Source 1 Disk Utilities Associates Inc Copyright 2000 OTS Software Load Parts Pricing Source 2 Daily Backup Load Parts Pricing Source 3 Monthly Backup Load Parts Pricing Source 4 Restore A File Load Parts Pricing Source 5 Software Update Load Parts Pricing Source 6 System Setup Load Parts Pricing Source 7 Explore System Load Parts Pricing Source 8 Unattended Load Parts Pricing Source 9 Exit To Desktop 3 Click OK to begin the price tape update Load Parts Price Tape For Source 1 From Drive D Cancel ASI SuperDisk Utilities Installation and User s Manual 14 The Testing Price Tape Files window indicates the status of the testing process ASI SuperDisk Utilities tests the price tape files before overwriting the existing files to ensure the files can be decompressed properly Testing Price Tape Files Brx Testing amp ppm dat 12 tem 1 of 8 The Installing Price Tape Files wind
12. is price will be computed as a discount from List using Enter 66 for alternate markup method Alternately if the Trade Price is not on the tape this price will be computed as a markup from cost using If a Discount from List is selected and the computed Trade Price is less than the Markup From Cost the Markup method will be used If the List price is missing from the tape the following table will be used to generate a list price Parts with a cost up to Parts with a cost over Markup 67 882 Markup 188 00 Update Now E 17 ASI SuperDisk Utilities Installation and User s Manual 10 Click OK when prompted to verify you want to update using the current settings READY 11 The system will begin to update 12 When the update is complete the system will display a message reminding you to print the Changes reports Click OK to acknowledge the message DONE Don t Forget To Changes Reports 13 This will take you back to the Price Tape Update menu 14 Click Print Price amp Number Changes From Last Price Tape Price Tape Update fm2 Update To Manufacturers Price Tape Price Tape Update Merge Auxiliary Price Tapes Parts Pricing Updates From The WEB Print Number Changes From Last Price Tape C3 Print Price amp Number Changes From Price Tape Print Parts Not Updated By Tape Print Summary Of Inventory Value Change Exit 15 Cl
13. k Next to continue with the setup Cancel 5 Click Next on the Install Folder window Install Folder Setup will install the software to the directory listed in the box below Space required on drive 1 5 MB Space available on selected drive 16828 MB lt Back Cancel 6 Click Install on the Ready to Install window The installation process begins Ready to Install Setup now has enough information to start installing the software To abort the installation click Cancel hen you are ready to start installing the software click on the Install button Cancel Chapter 1 Installing ASI SuperDisk Utilities T Click Finish on the Finished window Finished Setup is complete and Superdisk Utilities are now installed Click Finish to end the Setup Cancel 8 Click Exit on the ASI Utilities Install window SYSTEM SETUP Before you can use ASI SuperDisk Utilities you must specify information in the System Setup The oystem Setup tells the software where to look for information during backup and price tape updates Once you specify the System Setup information the system stores the information You only have to return to the System Setup if you need to make changes to the original setup 1 Double click the Super Disk Utilities icon on the desktop Super Disk Utilities 2 Click System Setup AutoSoft International Load Parts Pricing Source 1 Disk Utilitie
14. n your ASI DMS system This manual walks you through installing setting up and using ASI SuperDisk Utilities However before you begin installing or using the program ensure that you have all of the necessary hardware to run the desired ASI SuperDisk Utilities and that your computer meets the minimum hardware requirements HARDWARE REQUIREMENTS While it is not necessary to have a removable media drive to use the price tape update feature it is necessary to have a removable media drive to run the backup utilities A removable media drive allows you to store large amounts of data to disks Magnetic tape drives cannot be used with the ASI SuperDisk Utilities However you can use any of the following types of removable media drives for your backup e lomega 250 MB zip drive External zip drives should connect to a USB port e CD burner or e LS 120 drive You should install the removable media drive as instructed in the manufacturer s installation guide or have a qualified professional install the drive for you on a computer network workstation or non dedicated server running Windows 95 98 2000 Professional or XP Professional LOADING DRIVERS FOR YOUR REMOVABLE MEDIA DRIVE With newer computers the system automatically detects the new hardware and loads the necessary drivers If this is the case you will be prompted to restart the computer Upon restarting the driver installation will be complete If you have an older compute
15. our backup ASI SuperDisk Utilities will prompt you when the CD is full Replace the full CD with a new one ASI SuperDisk Utilities Installation and User s Manual 1 Insert a backup disk into the removable media drive 2 Click Daily Backup Load Parts Pricing Source 1 Disk Utilities Copyright 2000 OTS Software Associates Inc Load Parts Pricing Source 2 Daily Backup Load Parts Pricing Source 3 Monthly Backup Load Parts Pricing Source 4 Restore A File Load Parts Pricing Source 5 Software Update Load Parts Pricing Source 6 System Setup Load Parts Pricing Source 7 Explore System Load Parts Pricing Source 8 Unattended Load Parts Pricing Source 9 Exit To Desktop 3 Click OK on the Daily Backup window Daly Backup Files may appear in the list at right during the backup These files are in use at a client station and cannot be backed up Cancel 4 The backup begins to run The left window displays all of the files that will be included in the backup and the right window displays all of the files that will be excluded from the backup Files are excluded from the backup when the files are in use or the system is unable to copy the files 5 The Compressing The Backup Data window indicates the status of the backup Compressing The Backup Data 1002 APPIA ids fle 143 of 201 6 The system returns to the main menu when the backup is complete Chapter 2 Backup MONTHLY BACKUP Monthly backu
16. ow indicates the status of the price tape update Installing Price Tape Files Bee Extracting CPTS1 s amp ppm dat 12 tem 1 of 8 The system returns to the main menu when the update is complete Click Exit to Desktop to close ASI SuperDisk Utilities Chapter 3 Parts Pricing Updates UPDATING PARTS INVENTORY IN ASI DMS 1 Double click the ASI DMS icon on the desktop ASI DMS 2 Click Parts Inventory on the ASI DMS main menu 51 DMS Accounting ABC Motor Company Service Writing Parts Inventory CSI amp SSI Desk Manager Traffic Marketing Finance Daily Rental Cashier TIT autosoft m international _ Exit To Desktop 3 Click OK to accept the date and user ID if they are correct Make changes to the date and user ID if necessary and then click OK Is Your Computer Date amp Time Correct It is Crucial that the Date and Time is correct for the proper operation of the Inventory System 06 03 2003 11 22 2887 D DRESS DEO ee User ID 1 Cancel OK ASI SuperDisk Utilities Installation and User s Manual 4 Click System Setup amp Updates on the Parts Inventory menu EE Parts Inventory x t Parts Sal OEM Source 1 ounter Farms sales Parts Inventory Service Parts Sales Parts Queries End Of Day Update Master Inventory Resupply amp Returns Reports System Setup amp Updates Special Inventories autoso ft international Exit To Desktop
17. p copies the entire AD directory and compresses it into a file called Mbu1 zip Decide when you are going to run your monthly backup and be consistent Be sure that all users log off the network before you run the monthly backup The backup will not include files that are in use If you are using a CD burner you must use a separate disk for your monthly backup Do not use a daily backup disk to perform monthly backup The monthly backup file will overwrite your daily backup file and you will not be able to access it 1 Insert a backup disk into the removable media drive 2 Click Monthly Backup Load Parts Pricing Source 1 Disk Utilities Copyright 2000 OTS Software Assoc Load Parts Pricing Source 2 Daily Backup Load Parts Pricing Source 3 Monthly Backup Load Parts Pricing Source 4 Restore A File Load Parts Pricing Source 5 Load Parts Pricing Source 6 System Setup Load Parts Pricing Source 7 Load Parts Pricing Source 8 Load Parts Pricing Source 9 3 Click OK to acknowledge the warning message that all workstations must log off the network during the backup 4 Click OK to begin the monthly backup Begin Monthly Backup Cancel 5 The Compressing Data For Backup window indicates the status of the backup Compressing Data For Backup 100 AD A AAMEB 5 127 of 2335 6 The system returns to the main menu when the backup is complete ASI SuperDisk Utilities Installation and User s Manual UNA
18. r that does not automatically install the necessary driver you must install the driver using the manufacturer s driver disk that came with the removable media drive When you install the hardware a Hardware Wizard should appear and instruct you to insert the driver disk into the appropriate drive Once you insert the disk follow the instruction on your screen Once all of your hardware is in place you can begin installing ASI SuperDisk Utilities As always if you have any questions about the installation process or how to use ASI SuperDisk Utilities feel free to call AutoSoft International at 800 473 4630 ASI SuperDisk Utilities Installation and User s Manual Chapter 1 Installing ASI SuperDisk Utilities CHAPTER 1 INSTALLING ASI SuPrEnDisk UTILITIES In this chapter you will learn how to do the following e Install ASI SuperDisk Utilities e Define the System Setup It is easy to install ASI SuperDisk Utilities This chapter presents the installation process in a step by step format so as long as you follow the instructions you will be fine If you run into any problems during the installation of the software contact AutoSoft International You should close all programs before installing the software 1 Insert the ASI SuperDisk Utilities CD into your CD ROM drive The installation process should begin automatically If the installation does not begin automatically you must start the process using the following steps a Click
19. s Copyright 2000 OTS Software Associates Inc Load Parts Pricing Source 2 Daily Backup Load Parts Pricing Source 3 Monthly Backup Load Parts Pricing Source 4 Restore File Load Parts Pricing Source 5 Software Update Load Parts Pricing Source 6 System Setup Load Parts Pricing Source 7 Explore System Load Parts Pricing Source 8 Unattended Load Parts Pricing Source 9 Exit To Desktop ASI SuperDisk Utilities Installation and User s Manual 3 The Disk Parameters window opens Disk Parameters O OOOO O Orive Letter For Removable Media Drive Path For ASI Directory 1 Orive Path For ASI Directory 2 Drive Letter For Parts Source 1 Price Tape Drive Letter For Parts Source 2 Price Tape Drive Letter For Parts Source 3 Price Tape Drive Letter For Parts Source 4 Price Tape Drive Letter For Parts Source 5 Price Drive Letter For Parts Source 6 Price Tape Drive Letter For Parts Source Price Drive Letter For Parts Source 8 Price Drive Letter For Parts Source 8 Price Cancel Apply 4 n Drive Letter for Removable Media type the drive letter for the removable media drive 5 Select CD if your removable media drive is a CD burner or SD for all other types of removable media drives 6 In Drive Path for ASI Directory 1 type the drive letter for the first AD directory for the ASI DMS software If you only have one AD directory this is the drive letter where
20. that directory is located If you have two AD directories type the drive letter for the second AD directory in Drive Path for ASI Directory 2 For example if you were a Ford dealership that has an AD directory for Ford and another AD directory for General Motors you would specify a drive path for each of these 7 n Drive Letter for Parts Source Price Tape 1 9 type the drive letter where the parts pricing information is stored in ASI DMS ASI DMS will support up to nine inventories so this entry tells the system where to copy the price tape information for each inventory 8 Click Apply Chapter 2 Backup CHAPTER 2 BACKUP In this chapter you will learn how to do the following e Run daily backup e Run monthly backup e Run unattended backup e Restore files from backup ASI SuperDisk Utilities allows you to run daily and monthly backups To run a backup you must use a removable media drive either a CD burner zip drive or LS 120 drive The backup copies files to a disk and you can use the disk to restore data files It is extremely important to practice good backup habits You should always run a daily and monthly backup You never know when your system may crash or your hard drive may become damaged You can use the backup disks to restore files that you would otherwise have to create again or that may otherwise be lost permanently lf you are using a CD Burner for your backup we recommend that you use CD Recordable disks C
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