LabelEnt Labeller - Hibiscus PLC IT Support
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1. HibSoft Label Enterprise Labeller User Manual HibSoft Label Enterprise Labeller Version 1 0 Copyright Hibiscus PLC 2006 Page 1 HibSoft Label Enterprise Labeller User Manual 5 4 7 Untitled Hibsoft Label Enterprise a fos File Substance Template View Utilities Help FETA TAC LES Ready Hibsoft Label Enterprise Labeller Screenshot Page 2 HibSoft Label Enterprise Labeller User Manual 1 0 Introduction Hibsoft Label Enterprise Labeller is a part of a suite of programs providing an advanced hazardous labelling solution allowing you to print a wide variety of customised label designs Page 3 HibSoft Label Enterprise Labeller User Manual 1 1 Table of Contents What is covered in this manual and where to find it 1 0 1 1 1 2 1 3 2 0 2 1 22 2 3 2 4 2 5 2 6 2 1 2 8 2 9 2 10 3 0 Contents Introduction Table of Contents Terms Used in this Manual Opening the Software The Main Toolbar Load Label Open Template Reload Template Open Substance Reload Substance Print Zoom In Zoom 1 1 Zoom Out Help Advance Features The Menubar Description Overview This page Glossary of terms Logging in to the software Introducing the main toolbar Load a predefined2. Properties button to adjust it s settings Refer to the manual for your printer for available settings and their uses Page 28 HibSoft Label Enterprise Labeller User Manual 3 4 Import Template Template Import Choose this option to import a template that has been exported from another copy of Hibsoft Label Enterprise Choose the file to be imported from the standard Windows dialog Note that you can only import files of type L2T Page 29 HibSoft Label Enterprise Labeller User Manual 3 5 Show Console Utilities Show Console The console logs all operations being executed within the software and is only useful as a debugging tool If you report a problem with your copy of Hibsoft Label Enterprise you may be requested to switch on the console and report on its contents Lan Hibsoft LabelEnt laolx Selected SID hs12 8463 Peer IP 18 77 1 1 gt 18 77 1 1 78463 1 r GHS Selected SID hs12 9223 Page 30 HibSoft Label Enterprise Labeller User Manual Notes Page 31
3. a new folder simply click on the Add button then type in a name for the new folder in the dialogue box that appears NB You can create new folders on the fly when you use the tmeplate Save As function Hibsoft Label 2 Ea Enter name for new label section Page 25 HibSoft Label Enterprise Labeller User Manual 3 1 2 3 1 4 Enter aname Type in a name for the label section Use names that for the new are meaningful and descriptive of the templates you label section intend to store in that section Click Ok to create the section Ok Click this button to create the section named above Cancel Click this button to cancel close the dialog without creating a new section Deleting Sections To delete a folder simply select the folder you wish to delete ensure the correct folder is highlighted then click on the Delete button below the folders browser Note that you cannot delete a section which contains labels you must first individually delete the labels or move them to other sections Deleting Labels To delete a label simply click on the label name to select it ensure the correct label is highlighted then click on the Delete button below the label browser Moving Labels Between Folders You can easily move labels between folders by using the drag and drop method ie 1 In the left panel open the folder containing la
4. click Open to open that substance Enter your search criteria in the input box below the Substances panel then click on Search Load the substance which is currently selected in the Substances panel Open the currently selected substance first open a folder left panel then select a substance right panel Close dialogue without opening a substance Page 15 HibSoft Label Enterprise Labeller User Manual Loading a Substance 1 Select the section containing the template you wish to load left panel click on section name to highlight Select the field you wish to search on from the drop down list beneath the Section panel eg select Sub Name to search through Substance Names Enter your search criteria in the input box below the Substances panel eg Enter Hydrogen to return a list of substance names containing the word Hydrogen then click on Search Locate the required substance in the list in the substances panel and double click on the substance name to open it Before the the substance records appears on screen you may be required to enter information for any popup variable fields contained in the currently selected template 2 4 2 Loading a Substance from an External Database HibSoft Label Enterprise has been designed to be able to access labelling data from outside databases such as compatible SDS systems At the time of writing SDS Profess
5. PLANT Hibsoft H224 Extremely flammable liquid and H318 Causes serious eye damage P101 If medical advice is needed have product or label at hand P202 Do not handle until all safety precautions have been read and understood P232 Protect from moisture H224 Extremely flammable liquid and vapour H318 Causes serious eye damage P101 If medical advice is needed have product or label at hand P202 Do not handle until all safety precautions have been read and understood P232 Protect from moisture The above example illustrates four A6 sized labels printed on an 44 laser sheet Print Print the label or label sheet Next Page Show Next Page if applicable Prev Page Show Previous Page if applicable Two Page Show two pages side by side if applicable Zoom In Enlarge the image Zoom Out Reduce the image Close Close the preview Page 27 HibSoft Label Enterprise Labeller User Manual 3 3 Print Set up File Print Setup Choose this option to open the standard Windows printer driver dialog eg Print lt Name OKI C8600 v Properties Status Ready Type OKI C8600 Where USBOO4 Comment IT Print to file All Number of copies 1 i O C Selection al 212 33 ok Cancel Select the label printer from the drop down list of printers available on your system then click on the
6. User Manual 2 5 Reload Substance Substance Reload Click this button to reload the current substance This is useful if you need to update the substance information After saving your changes in the substance editor reload the substance to update on screen to the newer version After clicking the reload substance button the screen refreshes with the latest version of the currently selected substance 2 5 1 Popup Variables If you have a template loaded prior to loading a substance and that template design contains any popup variables ie variable fields that require user input then you will be prompted to enter information for each of those fields Hibsoft Label 2 x Batch Number Text Enter the text that you wish to appear in the field to which the popup variable relates OK Protects your login against unauthorised Do not give out your password to anyone else Cancel Identifies the database to which you wish to connect NB Tampering with this setting could disable the program Page 18 HibSoft Label Enterprise Labeller User Manual 2 6 Print File Print Click this button to print the current label This option opens the standard Windows printer dialogue box Page 19 HibSoft Label Enterprise Labeller User Manual 2 7 Zoom In View Zoom In 10 Click this button to zoom in the disp
7. appear in the field to which the popup variable relates OK Protects your login against unauthorised Do not give out your password to anyone else Cancel Identifies the database to which you wish to connect NB Tampering with this setting could disable the program Page 10 HibSoft Label Enterprise Labeller User Manual 2 2 Open Template Template Open Click this button to open a Template Note that a Template is only a label design not a complete label For a complete label you must also open a substance Open Template f Templates Templates fm ADR 250 x 150 1 Diamond Customer 250 x 150 no diamond Hibiscus Size 3 Laser Size 3 Thi a Size 3 thema 3haz Warning Labels co The left panel contains the list of folders in which your templates are stored will differ from those shown above The right panel contains the list of templates stored in the current selected folder Note that after loading a template unless you have already loaded a substance it will appear on the screen as empty boxes Once you have loaded a substance the boxes will be filled in with the relevant information pertaining to that substance Left Panel Double click on any folder to access the templates it contains these will then be listed in the panel on the right Right Panel Double click on any template or click once to select then click Open to open that te
8. bel to be moved 2 In the right panel click on the label and holding down the mouse button drag it over the folder in the left panel where you wish it to be placed then release the mouse button Page 26 User Manual HibSoft Label Enterprise Labeller 3 2 Print Preview File Print Preview Choose this option to see an on screen preview of what your printed label or label sheet will look like 4 hs12 8403 Hibsoft Label Enterprise Bit el al a Zoomin __Qose GHS LABEL LAYOUT Test Substance GHS LABEL LAYOUT Test Substance DANGER nr Hibiscus Pic THE PRINTING PLANT GHS LABEL DANGER ut Hibiscus Pic THE PRINTING PLANT Hibsoft Pagel H224 Extremely flammable liquid and H318 Causes serious eye damage P101 If medical advice is needed have product or label at hand P202 Do not handle until all safety precautions have been read and understood P232 Protect from moisture LAYOUT Test Substance H224 Extremely flammable liquid and vapour H318 Causes serious eye damage P101 If medical advice is needed have product or label at hand P202 Do not handle until all safety precautions have been read and understood P232 Protect from moisture QO DANGER ut Hibiscus Ple THE PRINTING PLANT GHS LABEL LAYOUT Test Substance D DANGER v Hibiscus Pic THE PRINTING
9. changes in the designer program reload the template to update on screen to the newer version After clicking the reload template button the screen refreshes with the latest version of the currently selected template 2 3 1 Popup Variables If you have a substance loaded prior to loading a template and the template design contains any popup variables ie variable fields that require user input then you will be prompted to enter information for each of those fields Hibsoft Label 2 Exa Batch Number Text Enter the text that you wish to appear in the field to which the popup variable relates OK Protects your login against unauthorised Do not give out your password to anyone else Cancel Identifies the database to which you wish to connect NB Tampering with this setting could disable the program Page 13 HibSoft Label Enterprise Labeller User Manual 2 4 Open Substance Substance Open Click this button to open a substance record Note that a substance record contains the labelling information about a particular substance but is not in itself a complete label To produce a label you must combine a substance record with a template Note also that Hibsoft Label Enterprise from load substance information from more than one source ie its own internal database and optional external databases 2 4 1 Loading a Substance from the Local Database Select
10. e GB Large Labels Hydrochloric acid 6 Medium Labels Sulphuric Acid Small Labels Sulphuryl Chloride Stirling Template The panel on the left shows the list of folders in which your labels are stored these folders are customisable and those in your copy of the software may be completely different to those shown above The panel on the right shows the list of labels contained in the currently open folder Left Panel Double click on any folder to access the labels it contains these will then be listed in the panel on the right Right Panel Double click on any label or click once to select then click Open to open that label Open Open the currently selected label first open a folder left panel then select a label right panel Cancel Close dialogue without opening a label Page 9 HibSoft Label Enterprise Labeller User Manual 2 1 1 Loading a Label 1 Open the folder containing the required label left panel double click folder name 2 Locate the required label in the labels list right panel 3 To open the label double click on the label name 2 1 2 Popup Variables If the template design linked to the label contains any popup variables ie variable fields that require user input then you will be prompted to enter information for each of those fields Hibsoft Label 2 Ea Batch Number Text Enter the text that you wish to
11. e out your password to anyone else Identifies the database to which you wish to connect NB Tampering with this setting could disable the program Click this button to proceed user name and password are validate and if accepted the program will open Click this button to cancel program terminates Once you have successfully logged onto the database the program will open up at the label design screen Page 7 HibSoft Label Enterprise Labeller User Manual 2 0 The Main Tool Bar Untitled Hibsoft Label Enterprise File Substance Template View Utilities Help FT Dar I I Ab Beil hl Bee Dee he I E 12 3 4 5 6 7 8 9 10 Load Label load a saved production label Open Template load a saved label template Reload Template reload a saved label template Load Substance load data about a selected substance Reload Substance reload data about the current substance Print Print the label Zoom in 10 Enlarge the label image by 10 Zoom 1 1 Snap label image to normal resolution Zoom out 10 Reduce the label image by 10 Help About OQVW WONGOMRQWN Page 8 HibSoft Label Enterprise Labeller User Manual 2 1 Load Label File Load Label Click this button to open a production label ie a previously saved combination of Substance and Template Load Label fm ADR Disulphur Dichlorid
12. e features previously described in the previous section can be accessed from the menu bar as well as from the buttons on the tool bar In addition a small number of additional options can only be accessed from the Menu Bar these are indicated below in red and are discussed in the remainder of this section Open a new label Save the current label Organise labels Print the current label Preview the current label Adjust printer settings Exit the program Open a new substance Reload the current substance Open a new template Reload the current template Import a template Zoom in view by 10 Set zoom to default Zoom out view by 10 Display Hide the tool bar Display Hide the status bar Show the debugging console About the program Page 24 HibSoft Label Enterprise Labeller User Manual 3 1 Manage Labels File Manage Labels Hibsoft label allows you to store substance and template combinations as ready made labels which you can quickly reload to when you need to print more Labels are stored in folders which can be nested enabling you to organise your different labels into categories and sub categories according to usage thus making it much easier to locate the correct label when the time comes to print a label Manage Labels fa Labels Labels ADR Large Labels Medium Labels Small Labels Add Delete Refresh Delete 3 1 1 Adding Sections To create
13. ional supplied by Safeware Quasar and SafeText supplied by Lexeus Ltd are supported Bespoke links to other software products may be possible Any alternate data sources available on your system will appear as Tabs on the substance search box Search ee Label SDS Pro Section E Substances ASL See your separate instruction sheet for loading substance data from external sources Page 16 HibSoft Label Enterprise Labeller User Manual 2 4 3 Searching When searching for substances you can enter a full substance name or part code or just a partial name to bring up a list of matches to search through The more precise you are the shorter the list will be 2 4 4 Popup Variables If you have a template loaded prior to loading a substance and that template design contains any popup variables ie variable fields that require user input then you will be prompted to enter information for each of those fields Hibsoft Label 2 Batch Number Text Enter the text that you wish to appear in the field to which the popup variable relates OK Protects your login against unauthorised Do not give out your password to anyone else Cancel Identifies the database to which you wish to connect NB Tampering with this setting could disable the program Page 17 HibSoft Label Enterprise Labeller
14. label Open a label template Reload refresh a label template Open a substance record Reload refresh a substance Print the current label Zoom in display Reset zoom Zoom out display About the program Advanced design concepts 11 13 14 18 19 20 21 22 23 24 Page 4 HibSoft Label Enterprise Labeller User Manual 3 1 3 2 3 3 3 4 3 5 Contents Manage Labels Print Preview Print Set up Import Templates Console Description Organise your labels Preview a finished label as it will appear in print Adjust printer parameters Import label templates Open Close the debugging console Page 25 27 28 29 30 Page 5 HibSoft Label Enterprise Labeller User Manual 1 2 Terms Used in this Manual Template This is a stored label design A template describes what information will be printed on a label and where that information will be inserted in the label layout but does contain any actual information about any specific chemical or substance A template must therefore be merged with a substance in order to create a label A single template can be merged with many substances individually to create labels that are identical in appearance size layout etc but contain different information Substance A substance is a chemical or other substance which is the
15. lay by a factor of 10 This is useful when designing small labels as it makes the fields easier to work with on the screen Page 20 HibSoft Label Enterprise Labeller User Manual 2 8 Zoom 1 1 View Zoom To 100 Click this button to adjust the zoom factor to the default setting Page 21 HibSoft Label Enterprise Labeller User Manual 2 9 Zoom Out View Zoom Out 10 Click this button to zoom out the display by a factor of 10 This is useful when designing large labels where you may need to shrink the display in order to see the effect of the whole label on the screen at one time Page 22 HibSoft Label Enterprise Labeller User Manual 2 10 Help Help About Click this button to bring up a window showing the current version information of the program Page 23 HibSoft Label Enterprise Labeller User Manual 3 0 Advanced Features 3 0 1 The Menu Bar File Load Label Save Label As Manage Labels Print Print Preview Print Setup Exit Substance Open Reload Template Open Reload Import View Zoom In 10 To 100 Out 10 Tool Bar Status Bar Utilities Show Console Help About This section describes some of the more advanced features of the Hibsoft Label Enterprise Labelling program All of th
16. mplate Page 11 HibSoft Label Enterprise Labeller User Manual Open Open the currently selected template first open a folder left panel then select a template right panel Cancel Close dialogue without opening a template 2 2 1 Loading a Template 1 Open the folder containing the template you wish to load left panel double click on folder name 2 Locate the required termplate in the templates list right panel 3 To open the template double click on the template name 2 2 2 Popup Variables If you have a substance loaded prior to loading a template and the template design contains any popup variables ie variable fields that require user input then you will be prompted to enter information for each of those fields Hibsoft Label 2 Ee Batch Number Text Enter the text that you wish to appear in the field to which the popup variable relates OK Protects your login against unauthorised Do not give out your password to anyone else Cancel Identifies the database to which you wish to connect NB Tampering with this setting could disable the program Page 12 HibSoft Label Enterprise Labeller User Manual 2 3 Reload Template Template Reload Click this button to reload the current template This is useful if you need to make design changes to a template After saving your
17. subject ofa label A substance defines the information that is available to be printed on a label but does contain any information about the appearance of a label ie what information will be included in which locations A substance must therefore by merged with a template in order to create a label A substance can be merged with more than one template to create labels that different in appearance size layout etc but contain the same information Label A label is the merged result of a template and a substance It contains specific information from the substance record laid out in the manner described by the template Labels can be created at print time by separately selecting the required substance and template and or can be saved as a ready made combination for later reuse Page 6 HibSoft Label Enterprise Labeller User Manual 1 3 Opening the Software To open the HibSoft Label Enterprise Designer Program click on the desktop icon or Click on the Start button then choose Programs HibSoft HibSoft DesignerEnt may vary on different versions of Windows You will be required to log in to the database using a username and password provided to you by your system administrator User Password Server Logon Cancel Your user login name identifies you to the system and determines your access rights Protects your login against unauthorised Do not giv
18. the Label tab to load a substance from Hibsoft Label Enterprise own internal substance database other tabs may or may be present depending on whether you have alternative data sources setup eg SDS Professional Search Fee ee Label SDS Pro Section E Substances ASL ACME Corporation ADR Sub Name Ga The left panel contains the list of sections in which your substance records are stored will differ from those shown above Page 14 HibSoft Label Enterprise Labeller User Manual The right panel contains the list of substance records stored in the currently selected section Note that a substance record only becomes visible on screen in the context of a template ie when you load a substance record its information will be used to complete the appropriate fields in the template you currently have loaded on screen If you have not yet loaded a template the screen will remain blank until such time as you do so Section Left Panel Drop Down List Substances Right Panel Input panel Search Open Cancel Click on a section to search for records in that section Select the field you wish to search on from the drop down list below the Sections panel Will be blank until you have conducted a search after which it will be populated with the results of the search Double click on any substance or click click once to select then
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