User Accounts Management Manual
Contents
1. Gsisbp no Plantilla item no Birthdate 1990 05 01 TIN 254 360 121 Figure 2 1 4 My Account update personal profile page ae Add new personnel record Before a user is allowed access to any of the application systems his her personnel record must be retrieved first and then associated with his her user account To add a new personnel record click on Administration tab in the Main page Manage Personnel Then click on the Manage Personnel link to display the Personnel Lookup page see Figure 2 2 1 Personnel Lookup page User Accounts Management System Manual v1 1 Page 2 User Management Manual v1 1 Personnel Lookup central Office Search Record Username or TIN Search Figure 2 2 1 Add New Personnel Record Personnel Lookup page First do a specific search by personnel s username or tin number to determine if a record already exists in the database If you are not aware of the user s username or tin number click on By Name link on the right side of the page to search user by his her name If the search was done by name and the system returned too many results the admin should input middle name and birth year to make the search more specific If the record exists select the specific personnel record in the search result displayed update personnel data and click Save Updates If the record does not exist a message shall be displayed Record not found Click on the No this2. School Head representative Dela Cruz Marina Dela Cruz Manila Public Schools Name last first middle ext Birthdate Username Last Login School System Admin Add 11 Markgarcia 11 userl Non granted Abuel Yolanda 1 user2 Figure 3 6 2 Confirm school head assignment Administrator Page Personnel Info Account Maintenance Fullname 101167grade4 No Middle Name Reset Password Lock Indicated No Middle Name Indicated Gender Female Access List View extended profile 101167 Alos ES SCHOOL PERSONNEL x Add Role SCHOOL HEAD REPRESENTATIVE 3 SCHOOL SYSTEM ADMIN x Figure 3 6 3 Confirm school head assignment Personnel Details Page To set up a school head with multiple school assignment perform all steps defined in this section section 2 7 starting with the search and or creation of personnel record to the Set ting or assignment of personnel as school head representative of selected school When a user with multiple assignment logs into the system he she must first select the school from the drop down list see Figure 3 6 4 Select school from multiple school assignments before proceeding to the selection of application system to work on User Accounts Management System Manual v1 1 Page 19 User Management Manual v1 1 MARINA DELA CRUZ DELA CRUZ Sign out marina dcruz yahoo com 136461 Legarda Elementary School Account context 136461 Legarda Elementary School 1364
3. Fullname 101167grade4 No Middle Name 101167 Alos ES Indicated No Middle Name Add Role Indicated Ss Gender Female SCHOOL PERSONNEL SCHOOL HEAD REPRESENTATIVE View extended profile aaiae SCHOOL SYSTEM ADMIN Figure 2 6 3 Add System Admin role rA Assign remove School Head account In assigning a school head role to personnel his her personnel record must first be created in the system Refer to Section 2 2 for adding new personnel Note that the role for school head is exclusive thus it can only be assigned once for every school To assign personnel the school head role go to the Administration page and select the school of assignment Select user from the list of personnel of that school and view his her details by clicking the icon opposite Refer to Figure 2 6 1 Select District and School and Figure 2 6 2 Select user s account to add role On the Access List panel select School Head Representative to assign role to the user Refer to Figure 2 7 1 Set school head Alosrmm 11 11 x Fersonnel Info Account Maintenance Full name alosrmm No Middle Name Reset Passwoni Lock Indicated No Middle Name Indicated Gender Female Access List View extended profile 101167 Alos ES SCHOOL PERSONNEL W Add Role SCHOOL HEAD REPRESENTATIVE SCHOOL SYSTEM ADMIN Figure 2 7 1 Set school head User Accounts Management System Manual v1 1 Page 8 User Management Manual v1 1 After selecting
4. View extended profile amp Create Account Figure 2 3 1 Create New Account 2 4 View and Search Users To search and view profile of specific personnel in the division district and school go to the Administration page Select the office location from the division drop down list located at the left side of the Personnel panel To search for a specific username or tin number in the division Click on the Manage Personnel link a new window shall be displayed for Personnel Lookup page where you can enter specific username or tin number of your personnel see Figure 2 4 1 Personnel Lookup page Personnel Lookup central Office Search Record Username or TIN Search Figure 2 4 1 Personnel Lookup page To search a user by personal name in the division Click on the Manage Personnel link a new window shall be displayed for Personnel Lookup page Click on the By name link on the right side of the panel to search a user by his her specific name see Figure 2 4 1 Personnel Lookup page If the search was done by name and the system returned too many results the admin should input middle name and birth year to make the search more specific User Accounts Management System Manual v1 1 Page 4 User Management Manual v1 1 To list all users and or search a specific user in a school or district first select the office location from the division drop down list located at the left side of the Personnel panel Th
5. school head the role automatically displays on the user s acc ess list panel see Figure 2 7 3 Confirm school head assignment Personnel Detail Page and on the School Head Representative panel on your administration page see Figure 2 7 2 Confirm school head assignment Administration Page My Account Administration Personnel 13646 Personnel School Head representative Dela Cruz Marina Dela Cruz Manila Public Schools Name las Birthdate Username Last Login School System Admin 11 Markgarcia 11 userl Non granted vw ow Abuel Yolanda 2 user2 Figure 2 7 2 Confirm school head assignment Administration Page Personnel Info Account Maintenance Full name 101167grade4 No Middle Name Reset Password Lock Indicated No Middle Name Indicated Gender Female Access List View extended profile 101167 Alos ES SCHOOL HEAD REPRESENTATIVE x SCHOOL SYSTEM ADMIN x Figure 2 7 3 Confirm school head assignment Personnel Detail Page To set up a school head with multiple school assignment perform all steps defined in this section section 2 7 starting with the search and or creation of personnel record to the Set ting or assignment of personnel as school head representative of selected school When a user with multiple assignment logs into the system he she must first select the school from the drop down list see Figure 2 7 4 Select school from multiple school assignmen
6. Access List TIN 213544260000 Caloocan City Aromar Aromahan Marulas DISTRICT OFFICER Figure 3 3 3 View and update personnel info page User Accounts Management System Manual v1 1 Page 15 User Management Manual v1 1 3 4 Edit change personnel profile reset password and lock account of other users Go to Administration page and retrieve the specific personnel record and or user account to be updated Refer to section 3 3 on searching and viewing school users Click the Update button to edit personal data Christine Cruz Devila christine devila deped gov ph Personnel Info Account Maintenance Fullname CHRISTINE CRUZ DEVILA Recai Paia Gender Female Birthdate 05 01 1980 View extended profile Access List 157571000 136461 Legarda Elementary School SCHOOL PERSONNEL X Figure 3 4 1 View and update personnel page On the same page you may reset the password or lock the account to prevent this user from accessing the school s record particularly in cases where the personnel is transferred to or is separated from the school After clicking the Update button the Update Personnel page is displayed as in Figure 3 4 2 Update school personnel page Update data on this page then click Save Updates button to commit changes made to the personnel record Christine Cruz Devila x christine devila deped gov ph Update Personnel Account Maintenance First name Reset Password Lock CHRISTINE Mi
7. is correct link if you are sure that what you have entered is correct see Figure 2 2 2 Add New Personnel Record Create New Record A verification message shall appear to ensure that you have key in the correct data Click on the New Record link to enter new personal data then click Create button to finalize record creation Search Record First name Last name romel reyes Middle name efew Birth year Create a new record with the following details 1990 First name ROMEL Middle name EFEW Last name REYES Birth year 1990 Recor found Nanannnnnannannannnnnnanannnannannnnnnnnaannnnnnnannnannans Figure 2 2 2 Add New Personnel Record Create New Record page User Accounts Management System Manual v1 1 Page 3 User Management Manual v1 1 2 3 Create New account After adding a new record for personnel the admin should assign a username under the Create Account panel see Figure 2 2 2 Create New Account to be used for login The username given by the admin shall be the user s default password for the system The personnel can change his login details by updating his account under the Security panel see Figure 2 1 3 My Account username change Account not found x Personnel Info Create Account Fullname JOCELYN AGUILAR SORIANO Account is required to enable access control Gender Female Provide username to create an account for this personnel Birthdate 06 20 1975 Username
8. 68 Pedro Pelaez Elementary School DepEd Apps Fullname Marina Dela Cruz Dela Cruz Learner Information System Security Password Username Figure 3 6 4 Select school from multiple school assignments To remove a personnel as a head representative of a specific school first select specific school from drop down list of schools Then click on the remove icon as shown in Figure 3 6 5 Remove school head assignment My Account Administration Personnel 136461 Legarda Elementary School 2 Click remove icon Personnel t 153 1 Select the school from drop down list School Head representative Set ee ees cm takes Dela Cruz Marina Dela Cruz vania PUBIC SCNOOIS Legarda ciem z Name last first middle ext Birthdate Username Last Login School System Admin Add 1 11 Markgarcia 11 userl Non granted 2 Abuel Yolanda 2 user2 Figure 3 6 5 Remove school head assignment A successful removal of school head assignment will display Non assigned in the School Head representative section of the page Alternatively School Head representative role can also be removed from the Access List panel when viewed in the Personnel details page Refer Figure 3 6 6 Personnel Info Update Account Maintenance Fullname 101167grade4 No Middle Name Reset Password Lock Indicated No Middle Name Indicated Gender Female Access List View extended profile 101167 Alos ES SCHOOL PERSONNEL x Add Role S
9. CHOOL HEAD REPRESENTATIVE 3 SCHOOL SYSTEM ADMIN x Figure 3 6 6 Remove school head assignment Personnel Details Page User Accounts Management System Manual v1 1 Page 20
10. LS Admin Figure 2 8 3 Search ALS Role The role automatically displayed on the user s access list and on the System Admin panel in the Administration page after the personal details window has been closed 2 9 Assign ALS role Admin Facilitator Consolidator to a user with no account To assign ALS Admin ALS Facilitator role to a personnel that has no record yet go to administration page User Accounts Management System Manual v1 1 Page 11 User Management Manual v1 1 Select ALS from the District Office dropdown list see Figure 2 8 1 Select ALS office Click on the Manage Personne 2 8 2 Select ALS personnel button to display Personnel Lookup window see Figure Click on the By name button and enter name of the user to be added Click Search button A verification message shall be displayed informing that the record was not found Click on the No this is correct button to confirm that you have key in the correct data A pop up message shall appear with the name you have entered see Figure 2 8 3 Create New Record Click on New Record to enter new personal data then click Create button to finalize record creation Search Record First name Last name romel reyes Middle name efew Birth year Create a new record with the following details 1990 First name ROMEL Middle name EFEW Last name REYES Birth year 1990 Recon found gressvacensesavovecveo
11. SENTATIVE balian ni SCHOOL SYSTEM ADMIN Figure 3 5 3 Add School System Admin role 3 6 Assign remove School Head account In assigning a school head role to personnel his her personnel record must first be created in the system Refer to Section 3 2 for adding new personnel To assign personnel the school head role go to the Administration page and select the school of assignment Select user from the list of personnel of that school and view his her details by clicking the icon opposite Refer to Figure 2 6 1 Select District and School and Figure 2 6 2 Select Add Admin Account On the Access List panel select School Head Representative to assign role to the user Refer to Figure 3 6 1 Set school head User Accounts Management System Manual v1 1 Page 18 User Management Manual v1 1 Alosrmm 11 11 x Personnel Info Update Account Maintenance Fullname alosrmm No Middle Name Reset Password Lock Indicated No Middle Name Indicated Gender Female Access List View extended profile amp 101167 Alos ES Add Role SCHOOL HEAD REPRESENTATIVE SCHOOL SYSTEM ADMIN Figure 3 6 1 Set school head After selecting school head the role automatically displays on the user s access list panel refer to Figure 3 6 2 and on the School Head Representative panel on your administration page refer to figure 3 6 3 My Account Administration Personnel 136461 Legarda Elementary School Personnel
12. User Accounts Main Manage Personnel page Then click on the Manage Personnel link ramon abadi ideped gov ph 136461 Legarda Elementary School My Account Administration Pe rson nel 136461 Legarda Elementary Schoo Personnel Manage Personnel School Head representative Set Abad Ramon Aba Find oo Saas School System Admin Add List all Personnel in 136461 Legarda Elementary School Non granted Figure 3 2 1 Administration page Add New Personnel The Search and Create personnel page is discussed in sections 2 2 and 2 3 First do a search through the Personnel Lookup page by typing in the username or the tin number of the user to determine if a record already exists in the database If you are not aware of the user s username or tin number click on By Name button on the right side of the page to search user by his her name If the search was done by name and the system returned too many results the admin should input middle name and birth year to make the search more specific If the record exists select the specific personnel record in the search result displayed update personnel data and click Save Updates If the record does not exist a verification message shall be displayed to ensure that you have key in the correct data Click on No this is correct if you are sure that what you have entered is valid see Figure 2 2 2 Create New Record Click on New Record to enter ne
13. User Management Manual v1 1 Department of Education User Accounts Management System User s Manual Version 1 1 Steps on how to use UAMS v 1 1 to manage user accounts in the Unified Information System User Management Manual v1 1 Revision History 6 24 2014 Initial UAMS Version 1 0 User Manual Table of Acronyms Learner Information System User Accounts Management System Unified Information System User Accounts Management System Manual v1 1 Page ii 1 2 User Management Manual v1 1 Table of Contents cedin rE ae E EA E EE E E A E E 4 Manage Accounts DIVISION Level eeessesereressrresersressrrerereressererereresseresereresseressrseesseresereeesseresereersreresreeres 5 2 1 Manace MYACCOUNT esner arn E a RA 5 2 2 Add NEW personnel record ccccsssccssssssecccnsvscucnssscuessucssoussscucussscncussucssoussscueusssencusssestousseceenessensees 2 Poe Ced ENEC WW ACCOUNT ere 4 2A NIG W GUC SOC LIS O a a EA E E uaa dressier eure A EA T ets 4 2 5 Edit change personnel profile reset password and lock account of other users ccs 5 26 SetupanAdministrator account sirisser inen E 7 2 7 Assign remove School Head ACCOUNL ccccccccccccccceeeeceeeeesseesececececccsseeeeeeeuueueeeseeeeceeeecesseeeeeeseeaagegs 8 2 8 Assign ALS role Admin Facilitator Consolidator to an existing account eeseseesscserrrrrrrrrrrrreeees 10 2 9 Assign ALS role Admin Facilitator Consolidator to a user w
14. assignment will display Non assigned in the School Head representative section of the page Alternatively School Head representative role can also be removed from the Access List panel when you view the Personnel details page as shown in Figure 2 7 6 Personnel Info Account Maintenance Fullname 101167grade4 No Middle Name Lack Indicated No Middle Name Indicated Gender Female Access List View extended profile 101167 Alos ES SCHOOL PERSONNEL x Add Role SCHOOL HEAD REPRESENTATIVE x SCHOOL SYSTEM ADMIN x Figure 2 7 6 Remove school head assignment Personnel Details Page 2 8 Assign ALS role Admin Facilitator Consolidator to an existing account An ALS Administrator account is set up at the division level by the Division System Admin On the other hand ALS Facilitator and ALS Consolidator account is being created assigned by the ALS Admin To assign role as ALS Admin ALS Facilitator ALS Consolidator go to Administration page Select from ALS from the District Office dropdown list see Figure 2 8 1 Select ALS office Personnel caloocan City ALS Personnel Admin 11 ALS_ACOSTA LUNINGNING ALS qQ j A ft Caloocan City ity ALS Public Schools Private Schools ALS Districts Aromar Aromahan Marulas _ Caloocan North S Figure 2 8 1 Select ALS office User Accounts Management System Manual v1 1 Page 10 User Management Manual v1 1 Click on th
15. ddle name Access List CRUZ 136461 Legarda Elementary School x Last name SCHOOL PERSONNEL X DEVILA Ext name Gender Female z Gsisbp no Plantilla item no Figure 3 4 2 Update school personnel page User Accounts Management System Manual v1 1 Page 16 User Management Manual v1 1 To remove a personnel record from the list of school personnel click on the Remove icon Christine Cruz Devila christine devilagideped gov phi Update Personnel Cancel EEEN orice Account Maintenance First name Reset Password Lock CHRISTINE Middle name Access List CRUZ 136461 Legarda Elerngentary School ee SCHOOL PERSONNE _ X Click to remove this DEVILA personnel trom List of school personnel Figure 3 4 3 Remove a school personnel from school s list of personnel 3 5 Set up an Administrator account An Administrator account is set up at the school level to assist the school head in managing user accounts of school personnel To set up a school administrator account go to the Administration page Select the district where you wish to add the role Identify school to add the account with by entering specific school ID or school name see Figure 3 5 1 Select District and School Click the link at the bottom of the personnel s panel to display the list of users of specified district or school Personnel 101167 Alos ES Personnel 46 Manage Personnel Alaminos City Public 3 1nAAe
16. e Manage Personnel button to display Personnel Lookup window see Figure 2 8 2 Select ALS personnel Personnel Caloocan City ALS Personnel amp Manage Personnel Admin 11 ALS_ACOSTA LUNINGNING ALS als_acosta luningning Name Last First Username Last Login 1 11 ALS_ACOSTA LUNINGNING als_acosta luningning 2 SORIANO MUTYA mutya soriano Figure 2 8 2 Search Personnel Input user s specific username or tin number in the field and click on the Search button If you are not aware of his her username or tin number click on the By name button on the right side of the panel to search user by specific name see Figure 2 4 1 Personnel Lookup by username or tin number If the search was done by name and the system returned too many results the admin should input middle name and birth year to make the search more specific Click on the search button On the search result display click on the icon opposite the name of the user to be assigned to Personal details of the user shall appear On the Access List panel select the desired ALS role to be assigned see Figure 2 8 3 Select ALS Role Dulce Aguilar Soriano x dsoriamo dsoriano account access level in Caloocan City ALS updated Personnel Info Access List Fullname DULCE AGUILAR SORIANO Caloocan City ALS Gender Female Birthdate 09 09 1999 Add Role ALS Facilitator Apayao View extended profile ALS Coordinator ALS ADMIN z A
17. e Ramon Aba Abad Learner Information System Security Password Username Old password New Password Repeat Password Change Password Figure 3 1 1 User Accounts Main page To change your current or default password ecur click on the Password link in the Security E Password Username section see Figure 3 1 2 My account Old password password change located at right side of the New Password page Type in the correct Old Password and the new password under the New Password Repeat Password and Repeat Password input boxes Click Change Psssword Change Password to commit the password change A successful change of password is Figure 3 1 2 My account password change confirmed by the message Password changed Security To change your current or default username Password click on the Username link under Security then vsemame tt type in the new username and click Update rabad deped gov ph Username A successful username update is Updste Username confirmed by the message Username updated Figure 3 1 3 Update username User Accounts Management System Manual v1 1 Page 11 User Management Manual v1 1 pi View Detailed To update your personal details click on the link in the Profile section located at the left side of the page The window on Personnel Info as shown in Figure 3 1 4 Personnel info window is displayed Click on the Update link to disp
18. e system displays a link to the list of Personnel users of specified district or school Manila Public Schools Display User Profile From the list of users displayed see Figure 2 4 2 List of users page click on the icon opposite the name of the personnel whose profile you want to view Personnel manila Find Personnel Manage Personnel Manila Name last first middle ext Birthdate Username Last Login Dimaculangan Emma Pe nascosa 041 0 20 2 Dimaculangan Peter Dantes i peterdimaculangan qmail com List all Personnel in Manila Figure 2 4 2 List of users page 2 5 Edit change personnel profile reset password and lock account of other users Go to Administration page and retrieve the specific personnel record and or user account to be updated Refer to section 2 4 on searching and viewing users Click the Update button to edit personal data On the same page you may reset the password or lock the account on the Account Maintenance panel to prevent the user from accessing the school s record this is in cases where the personnel is transferred to or is separated from the school On the Access List panel admin can add role by clicking on the Add role drop down list located at the right side of the section The admin can remove the user s current role too by clicking on x button see Figure 2 5 1 View and update personal data and user account User Accounts Management Sy
19. ith no account sesser 11 2 10 Remove ALS role Admin Facilitator Consolidator sssesssseeeesssesrrrrrrrrrrrrrrreeesssssrrrrrrrrrrrrreesees 12 Manage Accounts School Leve leraren N 13 3 Manage MY ACCOUN cere esses cs ween cre ccipsctnaestvnccaartcnuses a 13 3 2 Add new school personnel record ccccccessecccceeseccceseccccusecccceusececeeececsueceeeeeseceseueceseugeceetenseeeeas 13 Se VOW lt a i G1 Uc a EEE AE E eee 14 3 4 Edit change personnel profile reset password and lock account of other Users 16 35 Setu upanAdministrat r ACCOUNT dic scictenesninsicniateceeravabsanrsed sews EEEE AE EENS 17 3 6 Assign remove School Head ACCOUNL ccccccccccccccccceeceecceeseueesececeeceeecccssseeeeeeeuueeeeeseeeeeeeeeesseeeess 18 LIS version 2 0 Users Manual v1 3 Page iii User Management Manual v1 1 1 Getting Started To access the User Account Management System type http lis deped gov ph uis login at the address or location bar of a web browser then press Enter This will connect you to the UIS login page Enter your username and password then click the Sign In button A successful login will direct the user to the main page that provides access to the following My Accounts allows the updating of a logged in user s own personal record username and password Administration provides the facility for personnel with Administrator role to manage the user accounts of personnel in the
20. l page My Administration Personnel Caloocan City Personnel Manage Personnel Head ft Caloocan City Y Non granted System Admin FERMIN LENI FERMIN LENI AUSAID DIVISION ACCT Figure 3 3 1 List and search personnel page User Accounts Management System Manual v1 1 Page 14 User Management Manual v1 1 Display User Profile From the list of users resulting from a straight listing of personnel see Figure 3 3 2 View profile click on the icon opposite the name of the personnel whose profile you want to view Personnel 136461 Legarda Elementary School Find Personnel Name last first middle ext Birthdate Username Last Login Devila Christine Cruz i christine devila deped gov ph gt List all Personnel in 136461 Legarda Elementary School Figure 3 3 2 View profile The profile of the user selected is displayed in a window as shown in Figure 3 3 3 View and update personnel info page Click the Update button to edit personal data On the same page you may reset the password or lock the account to prevent this user from accessing the school s record this is in cases where the personnel is transferred to or is separated from the school On the Access List Panel admin can assign role to his her personnel Leni Casayuran Fermin x Personnel Info Account Maintenance Fullname LENI CASAYURAN FERMIN Roset Paccioni Lack Gender Female Birthdate 08 23 1979 View extended profile
21. lay the Update Personnel page Ramon Aba Abad Personnel Info Update Access List Fullname RAMON ABA ABAD 136 461 Legarda Elementary School Gender Male scroot Personne Birthdate 01 01 1920 View extended profile Figure 3 1 4 Personnel info window On the Update Personnel page as shown in Figure 2 4 2 Update personnel page and Figure 3 1 5 Update Personnel page enter changes to personnel data ensuring that prescribed data formats are followed Click on Save Updates to commit changes to personal data Roberto Ordinaria Abada x Update Personnel Aonees List First name 128616 Bagong Silang ES ROBERTO CHO HEADREPRE 22q RIVE 135527 Bagong Bamio ES Middle mnane ORDINARIA CHODL HEADVREPRE LENDIIVE Last name ABADA Ext name Gender Malz hy Birthdate imila E 13855 12 TIN Ta aa 22 5 Gsisbp mo Flantilla item mo TCH 1 33231 1558 Figure 3 1 5 Update Personnel page User Accounts Management System Manual v1 1 Page 12 User Management Manual v1 1 os Add new school personnel record Before school personnel i e teacher or class adviser user is allowed access to any of the application systems his her personnel record must first be created and then associated with his her user account The creation of a new personnel record can only be done by accessing the UAMS using a school head or an administrator account To add a new personnel record go to Administration in the
22. office or school that his her level of authorization is allowed For example a division administrator will be able to create access and update the account of system users in his her division Whereas a school head and a designated school administrator will be able to create access and update the account of system users in his her school only Account context displays the active office school selected among those that the user is currently engaged with Current role s per office school is also displayed when active t In the interim the UAMS shall be lodged in the LIS environment hence accessed using the url lis deped gov ph User Accounts Management System Manual v1 1 Page 1 User Management Manual v1 1 2 Manage Accounts Division Level Zl Manage My Account Click on My Account in the main page of the User Accounts Management System to update your own account and personal record De ED CAMILLE PEREZ CRUZ Sign out Manila E SYSTEM ADMIN camille cruz2 gmail com My Account Administration Profile DepEd Apps Fullname Camille Perez Cruz Learner Information System Security Username Old password New Password Repeat Password Change Password Figure 2 1 1 My Account page To change your current or default password click Security on the Password link under Security see Figure Password Username 2 1 2 My Account password change located at mst Old password right
23. side of the page Type in the correct Old EE EEE Password and the new password under the New New Password Password and Repeat Password input boxes Click Repeat Password Change Password to commit the password change A successful change of password is amabian confirmed by the message Password changed Figure oO My Account password idhang Security To change your current or default username Password click on the Username link under Security then Te type in the new username and click Update camille cruz2 gmail com Username A successful username update is Update Username confirmed by the message Username updated Figure 2 1 3 My Account username change User Accounts Management System Manual v1 1 Page 1 User Management Manual v1 1 To update your personal details click on the View Detailed link under the Profile located at the left side of the page see Figure 2 1 1 My Account Page The Personal Details page is displayed see Figure 2 1 4 My Account update personal profile page Click on Update to display personal data and update relevant fields ensuring that prescribed data formats are followed Click on Save Updates to commit changes to personal data Camille Perez Cruz camille cruzig gmail com Update Personnel Cancel Access List First name Manila CAMILLE Middle name PEREZ Last name CRUZ Ext name Gender Female g
24. stem Manual v1 1 Page 5 User Management Manual v1 1 Albertollaguno Dsgsd Sdgsg x Personnel Info Account Maintenance Fullname ALBERTOLLAGUNO DSGSD Se 7em SDGSG Gender Female Birthdate 09 09 1999 Access List View extended profile Marinduque Figure 2 5 1 View and update personal data and user account After clicking the Update button the Update Personnel page is displayed as in Figure 2 5 2 Update personnel page Update data on this page then click Save Updates button to commit changes made to the personnel record Albertollaguno Dsgsd Sdgsg x Update Personne First name R tF i Log ALBERTOLLAGUNO Middle name Aovess List DSGSD z 7 Last name DNIHOH OFFICER W Add Role Ext name G 1 Female v Birthdate hyd TSH TIN aaa aaa 242 412 212 Gsisbp no Plantilla item mo Figure 2 5 2 Update personnel page User Accounts Management System Manual v1 1 Page 6 User Management Manual v1 1 2 6 Set up an Administrator account An Administrator account is set up at the division level to manage user accounts of division personnel district personnel and school heads To set up an administrator account go to the Administration page Select the district or school to add the account then enter specific school ID or school name see Figure 2 6 1 Select District and School Click the link at the bottom of the personnel s panel to display the list of users of specified dis
25. trict or school Personnel 101167 Alos ES Personnel 46 Manage Personnel Alaminos City Public 3 1nAAey Alas EO List all Personnel in 101167 Alos 300157 Alas National High school Figure 2 6 1 Select District and School Click on the icon opposite the name of the personnel whose profile you want to add the administrator account see Figure 2 6 2 Add Admin Account A new window shall appear displaying Personnel detail page Personnel School Head representative MAIZANO GLADYS Alaminos City Public S 101167 Alos ES v Name Last First Username Last Login School System Admin 1 11 101167GRADE4 101167grade4 a 11 101167GRADE4 2 11 ALOSRMM alosrmm 3 ABARRA EVANGELINE 101167_emabarra 2014 07 24 4 ANCHETA JULIE 101167_jbancheta 2014 10 06 5 BALECHA JENIFER 101167_jcbalecha 2014 07 29 6 BANTOLINO ANGELINA 101167_aobantolino 2014 10 08 7 BIGUAS ARTEMIO 101167_albiguas 2014 0815 8 BUHANGIN JOSEPHINE 101167_gcmaizano 2014 08 31 9 CUARTERON MARY JANE 101167_mbcuarteron 2014 10 09 Figure 2 6 2 Add Admin Account User Accounts Management System Manual v1 1 Page 7 User Management Manual v1 1 On the Access List panel select Division or School System admin on the Add role dropdown to assign administrator role to the user see Figure 2 6 3 Add System Admin Role 10116 Grade4 11 11 x Personnel Info Access List
26. ts before proceeding to the selection of application system to work on MARIN marina dcruz yahoo com 136461 Leg SCHOOL PERSONNEL Account context 136461 Legarda Elementary School SCHOOL HEAD REPRE SENTATIVE 136468 Pedro Pelaez Elementary School 2 View Detailed DepEd Apps Fullname Marina Dela Cruz Dela Cruz Learner Information System Security Username Figure 2 7 4 Select school from multiple school assignments To remove a personnel as a head representative of a specific school first select sp drop down list of schools A DELA CRUZ DELA CRUZ Sign out hool arda Elementary Sc SCHOOL HEADVREPRE SENT ecific school from Then click on the remove icon as shown in Figure 2 7 5Remove school head assignment Administration Page User Accounts Management System Manual v1 1 Page 9 User Management Manual v1 1 My Account Administration Personnel 136461 Legarda Elementary School 2 Click remove icon Personnel 1 Select the school from drop down list School Head representative Set Manila Public School 136461 L da Ei Find Dela Cruz Marina Dela Cruz amp Vanila Public Schools 3 Legarda Elem ind pam Name last first middle ex Birthdate Username Last Login School System Admin Add 11 Markgarcia 11 userl a Non granted 2 Abuel Yolanda 1 user2 Figure 2 7 5 Remove school head assignment Administration Page A successful removal of school head
27. vessussessessvsevesevesesnrssesseey Figure 2 8 3 Create New Record After adding a new record for personnel the admin should assign a username under the Create Account panel see Figure 2 8 3 Create New Record After creating the account you can add ALS Admin ALS Facilitator role to the user under the Access List panel 2 10 Remove ALS role Admin Facilitator Consolidator Go to administration page select ALS from the dropdown list located at the left side part of the Personnel panel see Figure 2 10 1 Removing ALS Admin role Click on the Remove icon under the Admin panel Personnel Caloocan City ALS Personnel Admin 11 ALS_ACOSTA LUNINGNING ALS s als_acosta luningnin ft Caloocan City Public Schools Private Schools ALS Username Last Login NG als_acosta luningning Aromar Aromahan Marulas _ Caloocan North Figure 2 10 1 Removing ALS admin role User Accounts Management System Manual v1 1 Page 12 User Management Manual v1 1 3 Manage Accounts School Level 3 1 Manage My Account Upon successful login the Account Main page is displayed Click My Accounts to update your own account details and personal record RAMON ABA ABAD Sign out ramon abad deped _gov ph Click drop down to 136461 Legarda Elementary School view list of school SCHOOL PERSONNEL J SCHOOL HEADYREPRESENTATIVE assignments My Account Administration Profile DepEd Apps Fullnam
28. w personal data then click Create button to finalize record creation User Accounts Management System Manual v1 1 Page 13 User Management Manual v1 1 After the new personnel record is created the user account is also created with the username as the default password For example in Figure 3 2 2 the default password for the username is also simon luke Account not found x Personnel record created Personnel Info Create Account Fullname DSFDS DFDS DSFDS Account is required to enable access control Gender Male Provide username to create an account for this personnel Birthdate 01 01 1999 7 Username View extended profile amp simon luke Create Account Figure 3 2 2 Create New Account Advise this new user to log into the system to update his her account details including the default password 3 3 View amp search users To search view and edit the user profile of personnel in the school go to the Administration page Select the office location from the division drop down list located at the left side of the Personnel panel To search for a specific username or personnel name in the division enter data in the search box in the Personnel Lookup page by clicking Manage Personnel link on your administrator page Figure 3 3 1 List and search personnel page To list all users and or search a specific user in a school click on the link List all Personnel in see Figure 3 3 1 List and search personne
29. yF Alan CO List all Personnel in 101167 Alos 300157 Alos National High School Figure 3 5 1 Select District and School Click on the icon opposite the name of the personnel whose profile you want to add the administrator account see Figure 3 5 2 Add Admin Account A new window shall appear for the Personnel details page User Accounts Management System Manual v1 1 Page 17 User Management Manual v1 1 Personnel School Head representative MAIZANO GLADYS Alaminos City Public S v 101167 Alos ES v Name Last First Username Last Login School System Admin 1 11 101167GRADE4 101167grade4 41 101167GRADE4 2 11 ALOSRMM alosrmm 3 ABARRA EVANGELINE 101167_emabarra 2014 07 24 4 ANCHETA JULIE 101167_jbancheta 2014 10 06 5 BALECHA JENIFER 101167_jcbalecha 2014 07 29 wy 6 BANTOLINO ANGELINA 101167_aobantolino 2014 10 08 7 BIGUAS ARTEMIO 101167_albiguas 2014 0315 ge 8 BUHANGIN JOSEPHINE 101167_gcmaizano 2014 08 31 7 9 CUARTERON MARY JANE 101167_mbcuarteron 2014 10 09 ge Figure 3 5 2 Add Admin Account On the Access List panel select School System admin on the Add role dropdown to assign administrator role to the user see Figure 3 5 3 Add School System Admin Role 10116 Grade4 11 11 x Personnel Info Access List Fullname 101167grade4 No Middle Name 101167 Alos ES Indicated No Middle Name Indicated Gender Female SCHOOL PERSONNEL SCHOOL HEAD REPRE
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