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1. e Ifthe status is In Progress the applicant will receive a notification by mail the mail format can be customized by the administrator in the mail configuration screen e Ifthe status is Approved the members of the human resources group will also receive a notification e Ifthe status is Rejected no notification will be sent Emails envoy s lors de l annulation demande Personnaliser le contenu des mails de notification envoy s lors de l annulation d une demande par le cr ateur ou le Manager This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL 10 My team calendar This screen is available only to members of the managers group It allows to view all in progress and approved requests for e either all users in the same Department as the manager if the Filter the managers by departments option has been selected in the configuration page e orall users who have selected the current user as manager when creating the application If a user change Department previously created applications will appear always in the former Department Attention refused applications do not appear in this screen It is not possible to modify or delete a request from this screen e Acreated request may not be amended e A request approved or rej
2. aa a Body Vous avez une nouvelle denen Le sujet du mail est modifiable Requestor a soumis une demande de TypeName du StartDate jusqu au ReturnDate inclus soit RequestedDays jours Vous devez la valider avant le B eDate ES eee Fa Le corps du mail est modifiable Nombre de jours approuv s ApprovedDaysNumber Nombre de jours en cours d approbation RequestedDaysNumber Cliquer sur le lien pour acc der directement a la t che TaskUrl Ouvrir l application AppWebUrl Ce mail vous a t envoy automatiquement par l application demande de cong s Veuillez ne pas r pondre directement Click in the Subject box to change the subject of the mail The list of available dynamic fields appears Note this list is the same regardless of the type of notification Some fields are not relevant for some notifications For example it is useless to add deadline for notification in the event of deletion This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL Insert Dynamic Field Description Due Date Requestor Manager ApprobationDate ApprobationComments w StartDate To add a dynamic field simply double click on the chosen fie
3. ApprobationDate ApprobationComments StartDate ReturnDate RequestedDays TypeName ApprovedDaysNumber USER MANUAL unless application created by Member of human resources instead of a user Notification sent to the manager if it was not treated his task before the due date calculated by the system due date Date of creation Notification of delay after accessible setting in the Setup menu A user may remove a request if it has not yet been processed In this case the manager will receive this notification the associated scheduled task will be deleted A manager can delete a request at any time In this case all members of the human resources will receive notification A manager can delete a request at any time In this case the requestor will receive a notification The URL of the site The link label is the name of the application The URL of the task to be processed by the manager The label is the name of the task This name is the same on the mail Validation of a new application for the manager The title of the application by the applicant this field is mandatory The description of the application before it by the applicant Calculated by the system due date Date of creation Notification of delay after accessible setting in the Setup menu The name of the applicant This is not necessarily the creator Indeed demand can be created by a member of the Group of human resources instead of
4. New request manager validation RH notification following validation by the manager Requestor notification following a validation by the manager Requestor notification following a reject by the manager Notification sent to the manager when creating a new request In the case where the request is created by a member of the human resources group in place for a user no mail is sent Indeed in this case the request is automatically approved If the request is accepted by the manager this mail is sent to all members of the human resources group unless application created by Member of human resources in place a user If the request is accepted by the manager this mail is sent to the originator of the request unless application created by Member of human resources in place a user If the request is refused by the manager this mail is sent to the originator of the request This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 Overdue notification to manager Manager notification when the creator deleted a request RH notification when an request is deleted by the manager Creator notification when an request is deleted by the manager 12 3 Dynamic fields list AppWebUrl TaskUrl Title Description Due Date Requestor Manager
5. Last name Po 2 Name Administrator A The Department of the logged in user appears also at the top right in the interface Administrator D partement Direction M RFI If this option is selected and if the Department of the user is not defined a warning message is displayed and the menu New request is grayed Ivactis Leave Requests ES Gestion des absences Josey Jones Pr O teur D partement Accueil mars 2015 Centre d aide lun mar mer jeu ven sam dim This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL If this option is selected and no manager was found in the same group that the user a warning message is displayed and the menu New application is grey MAIRES Leave Requests Josey Jones ee Gestion des absences Accueil mars 2015 Centre d aide f lun mar mer jeu ven sam dim 11 7 Validation workflow settings Overdue notification after Number of days after which the manager will receive a notification to warn that it is behind the processing of the application By adding this number at the time of the request on calculation thus the date of the task is due Please note that weekends and holidays are not taken into account Overdue re
6. The system checks that the date of return is greater than the date of departure If so anerror message 1S displayed ana en a eo nent 14 4 3 2 The system checks that the date of departure and date of return are in the same D O OU r b eee eee E A 15 4 3 3 The system checks that there is enough days for the type of leave and the selected HME OS NO Rd a 16 4 3 4 The system checks for the type of leave selected the date of departure and date of ECU are INA OO TING DO Da de ee 17 4 4 Create a request by a member of the human resources 19 Approval NORTON ent ee sonore areas 22 Due ACCESS TOM CAE ne a an en ea a a a a a ea ee a nat 22 5 2 Access from the Home DAS er aan ete die E r 23 33 AD DTOVE a VC GUC SU gre a CG tic IC id Cia in 23 De OEM ES D eine 25 0 1 Cr at new INp Of leave 1 8 432 nessssses sens sen ec0es tes E 25 D D S D CO IE ER a eee 25 0 3 Upditea De OT le enr ee 26 This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL Ti WSS ARI SES NS 28 Tele WCE EEE 28 7 2 Users bank SRE dd nn De 29 7a Delete OR ane cannes ne cannes cames nada a ee PP nn 29 7 4 L FEEDS te 29 Se D TIME Cle AA ana a a te oo tn ton nee 31 8 1 VIEW TNE USEPrADSENCES s rsscnvanvensnvevenvernnevsnbavahvonwnbeunniens so nE R ENE SETENE ehs t
7. Z Trier Filt Convertir Remplissage Supprimer Validation des Consolider Analyse Relations Grouper Dissocier Sous texte sources existantes tout Modifier les liens Y Avanc instantan les doublons donn es sc narios 7 7 total Donn es externes Connexions Trier et filtrer Outils de donn es Plan EZ v fx Administrator 1 DERE StartDate EndDate Le 2 Administrator 05 04 2015 08 00 14 04 2015 08 00 1 2 6 VRAI VRAI 51 25 03 2015 16 41 Vivien Sternwood 3 Administrator 19 04 2015 08 00 29 04 2015 08 00 1 2 Fi _ VRAI VRAI 5 25 03 2015 16 42 Abigail Garcia 4 Administrator 21 04 2015 08 00 22 04 2015 08 00 2 2 il VRAI VRAI 8 25 03 2015 16 43 Abigail Lewis 5 Administrator 26 03 2015 08 00 29 03 2015 08 00 1 1 1 VRAI VRAI 53 i Abigail White 6 Administrator 20 04 2015 08 00 28 04 2015 08 00 1 2 6 VRAI VRAI 15 25 03 2015 16 49 Ava Dennis 7 Administrator 12 04 2015 08 00 15 04 2015 14 00 1 0 2 5 VRAI FAUX 15 Ava Dennis This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent Ivactis _ Leave requests application V 1 0 0 0 USER MANUAL Change the URL by removing all the part following timeoffrequest and replacing it with lists requests Sc O E gt http app ca537937c81991 iva2013apps co Fichier Edition Affichage Favoris Outils Then click in the Ribbon on the List tab then on the button Expo
8. des utilisateurs _ Ajouter des l ments JAjouter des l ments des listes et des z aiifiioth ques de documents Modifier des l ments 9 Modifier les l ments d une liste les documents hate de documents et personnaliser les pages de Part d une biblioth que de documents w Afficher les l ments Afficher les l ments des listes et les documents Hah cocuments To check that a user or a group SharePoint has the required permissions follow these steps Click on the link at the top left to return to the host site gt EP http app dfe1b3 2bedab0 rma2013apps com timeoffrequest Pages Default a File Edit View Favorites Tools Help Collaborative applications collection Welas Leave Requests a ms Gestion des absences Open the Site settings page change de News OneDrive Sites Administrator 4 Partag avec Ajouter une page Ajouter une application Contenu du site Gestionnaire de conception Param tres du site Mise en route This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 Click on Permissions from the site and locate the user or group permission level Then click on the button Permission levels If this button is not visible please go to the root site collection In the window click the permissio
9. new period is defined the error message no longer appears Demande en tant que Solde de vos cong s En tant que membre du groupe des ressources humaines vous pouvez cr er une Type de cong s Solde Total Avant le demande la place d un utilisateur Cong s pay s 22 22 30 04 2015 RTT 12 12 31 12 2015 Cong s pay s 22 2 30 04 2016 Titre Saisir un titre pour cette nouvelle demande cong s t 2015 Type de cong s S lectionner un type de cong s parmi la liste Cong s pay s Description Saisir une description facultative pour cette nouvelle demande Manager S lectionner un manager dans laste Administrator Date de d p de retour S lectionner votre date de d part en cong s et votre jour de retou Nombre de jour pris Les week ends sont automatiquement supprim s Ve Matin lez cependant v rifier le total en fonction des jours f ri s If the request is properly defined the Send button will be activated and passing the mouse over the button the system will display the number of days remaining for this type of leave after the request validation Date de d part et de retour S lectionner votre date de d part en cong s et votre jour de retour Nombre de jour pris Les week ends sont automatiquement supprim s Veuillez cependant v rifier le total en fonction des jours f ri s Envoyer Si vous enregistrez cette nouvelle demande il vou
10. 0 USER MANUAL Nom Mois de d but Cx Jonas pay s2 ma 6 3 Update a type of leave Edit directly in line one of the properties of the type of leave to activate the Save button Configuration des types de cong s Ajouter ou modifier des types de cong s dans ce formulaire Si vous modifier un type de cong s le nombre de jours par d faut sera mis a jour pour tous les utlisateurs Cela effacera donc les modifications r alis es par utilisateurs Nom Mois de d but Dur e Nombre de jours par d faut Visible Cr ation par RH Couleur de fond Texte mai 1 ojas zou z RTT janvier 1 Ans 12 Jours o Select from the list the month for the period of leave The period Start month starts the first of the selected month Select a multiple of a year to define the period for the calculation of the type of leave Default available days ei number of days by default for this type of leave for the If this box is checked the user will not display the number of days remaining This is interesting for the absences of type disease for example The duration will be 365 days but we will not display the number of days remaining Duration If this box is checked a member of the human resources group can Impersonate by RH create a new application in place of a user Select a color in which will display this type of leave in calendars and Background color lists Select a color in which appear the text of such leav
11. Cong s pay s valider mise par Administrator A Administrator Vous avez une nouvelle demande traiter Administrator a soumis une demande de Cong s pay s du 07 10 2015 06 00 00 Morning jusqu au 08 09 2015 06 00 00 Morning inclus soit 20 jours Vous devez la valider avant le 04 01 2015 14 11 04 Nouveau solde de la banque Nombre de jours acquis 22 Nombre de jours approuv s 0 Nombre de jours en cours d approbation 20 Ouvrir l application Demandes de cong s Ce mail vous a t envoy automatiquement par l application demande de cong s Veuillez ne pas r pondre directement To customize the notification message to the manager the administrator must open the EMails Format menu and click on the link Validation of a new request for the manager The dynamic field TaskUrl to add a link to the form of the current task This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL Title EMAIL NEWREQUEST SENDTASK Subject Demande de cong s Nouvelle demande de TypeName valid Body n l ic Field Vous avez une nouvelle demande traiter neer Dynamic a Requestor a soumis une demande de TypeName du StartDate jusqu au ReturnDate inclus soit RequestedDays jours Vous devez la val
12. ISS All Documents Find a file D Modified Modified By A few seconds ago Administrator Click on the name of the application here Leave requests to return to the main application and click on the Configuration menu In the logo box enter the text Lists SiteAssets followed by the name of the file imported in the previous step Leave Requests Ivactis Nom organisation Accueil a fi D finir le nom de l organisation M Nouvelle demande Leave Requests las Logo Centre d aide go E D finir le logo de l organisation Publier votre nov Site assets le lien se trouve droite puis saisir SiteAssets Exeample Lists Ressources Humaines Lists lm Types de cong s This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL 11 3 Left side bar color You can set the display format of the menu bar vertical Dark default or Light Accueil M Accueil M Nouvelle demande M Nouvelle demande Centre d aide l Centre d aide Ressources Humaines Ressources Humaines el Types de cong s lm Types de cong s Banque utilisateurs E Banque utilisateurs Calendrier des cong s Calendrier des cong s Managers Managers xf Demandes de mon quipe Demandes de
13. an applicant The manager selected when creating the request The date of approval of the application Comments from the manager at the time of approval or rejection of the application The date of departure The date of return The number of days requested The name of the type of leave The number of days approved in the user Bank This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL RequestedDaysNumber The number of required days in the Bank of the user under approval TotalDaysNumber The number of days in the Bank of the user for the type of leave and the period This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent
14. ation and number of days by default It is therefore necessary to define the types of leave for each period For example the calculation of vacation starts on 01 of May and each employee shall earn 22 days over one year When enrolling a user his bank will be created automatically with the following characteristics Paid leave From 01 05 2015 On the 30 04 2016 Year 2015 Number of acquired days 22 The number of acquired days can be changed by user if necessary To allow this user to ask to leave after 04 30 2016 should create a new period for the holidays Paid leave type in the user Bank Important If you change the number of days by default this will reset the bank of all users And so this will overwrite any changes made for some users 6 1 Create a new type of leave Enter a name in the field Add a new label to activate the Add button Then click on Add change the properties of the new type and click Save Cong s pay s RTT Maladie 6 2 Delete a type of leave Hover the mouse over a type of leave to activate the delete icon mw t Ex ong s pay s 2 mali v If a request has already been created from this type it is not possible to delete it anymore This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0
15. cong s et votre jour de tour 22 04 2015 Matin 14 05 2015 Matin Nombre de jour pris Les week ends sont automatiquement supprim s Veuillez cependant v rifier le total en fonction des jours f ri s 16 La date de d part et la date de retour doivent tre d finies dans la m me p riode This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL 12 The system checks that there is enough days for the type of leave and the selected time period If itis not the case an error message is displayed Titre Solde de vos cong s Saisir un titre pour cette nouvelle demande Type de cong s solde Total Avant le Cong s pay s 22 22 30 04 2015 Cong s t Ve RTT 12 12 31 12 2015 Type de cong s Cong s pay s 22 30 04 2016 S lectionner un type de cong s parmi la liste Cong s pay s Description Saisir une description facultative pour cette nouvelle demande Manager S lectionner un manager dans la liste Administrator Date de d part et de retour S lectionner votre date de d part en cong s 05 04 2015 Nombre de jour pris votre jour de retour Main E Les week ends sont autoge t This document is the exclusive ownership of the company iVactis and may not be used reproduced represented c
16. contacter votre manager Vivien Sternwood Profil Utilisateur D partement Direction Vos c Statuk Approuv es 29 03 2015 Matin 31 03 2015 Matin Administrator If a current request is cancelled the manager receives a notification to indicate that the corresponding task has been deleted The format of this email can be customized by manager using the Email Format menu and the link Notification to the manager when the application is removed by the creator elaake Demandes de cong s ra ES Format des emails de notification aa il Emails envoy s lors d une nouvelle demande ccuel Personnaliser le contenu des mails envoy s lors de la cr ation d une nouvelle demande Nouvelle demande Validation d une nouvelle demande pour le manager ca Ressources Humaines la Types de cong s Notification au manager en cas de retard 8 Banque utilisateurs Emails envoy s lors de l annulation demande Calendrier des cong s Personnaliser le contenu des mails de notification envoy s lors de l annulation d une demande par le cr ateur ou le manage Managers Demandes de mon quipe Calendrier de mon quipe Administration Configuration Format des emails After cancellation the user bank is updated This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis
17. ctis and may not be used reproduced represented communicated or revealed without its prior specific consent Ivactis _ Leave requests application V 1 0 0 0 USER MANUAL Demande en tant que En tant que membre du groupe des ressources humaines vous pouvez cr er une demande a la place d un utilisateur a Alexander Thompson oi demande Emily Lewis Michelle Jackson CE Champ mre EST ODIga lore i The balance of the leave of the selected user is displayed in the right side of the screen area Solde de vos cong s LS F Can a Yon Pont ms T CONTES T f m oi Fmi n l a iae cel Paid vacation 30 04 2015 RTT 31 12 2015 Paid vacation 30 04 2016 Solde de l utilisateur s lectionn Only the types of holidays with the Creation by RH option enabled are available Learn more Configuration des types de cong s Ajouter ou modifier des types de cong s dans ce formulaire Si vous modifier un type de cong s le nombre de jours par d faut sera mis a jour pour tous les utlisateurs Cela effacera donc les modifications r alis es par utilisateurs Cong s pay s mai 1 Ans 22 Jours M RTT janvier 1 Ans 12 Jours M go Maladie janvier v 1 Ans 365 Jours CL Add new type label 27027 age Favoris Outils Newsfeed OneDrive Sites Type de cong s S lectionner un type de cong s parmi la liste Cong s pay s Saisir une description facultative pour ce
18. e in calendars and Foreground color lists Save the type Once all the changes done click on the Save button to save your changes This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL 7 User bank settings This page is accessible only to the members of the human resources group 1 1 Add users You can enlist new users in the application by using the upper text area It is possible either to add users or SharePoint groups which contains only users Configuration de la banque de cong s des utilisateurs Ajouter des nouveaux utilisateurs et configurer le nombre maximum de jours disponibles pour chaque type de Nom Type de cong s Tous Ann e Ann e courante Ant After selected the users or groups the Add button is activated Configuration de la banque de cong s des utilisateurs Ajouter des nouveaux utilisateurs et configurer le nombre maximum de jour es pour chaque type de cong s Sophia Jones x The existing leave types are then added in the Bank with the default numb
19. e nom du nouveau fichier Ressources Humaines Fe A ce a A A a pr c der par Lists SiteAssets Exeample Lists SiteAssets MyLogo jpg A Types de cong s images AppLogo jpg Banque utilisateurs Style de la barre de menus verticale Vous pouvez s lectionner le style du menu de gauche en fonction du look que vous avez choisi Calendrier des cong s This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL Drag your new logo file from the Explorer Leave Requests Home Share View Manage SiteA ni Axe Qu Ite S sets H Copy path Easy access 7 Copy Paste _ Move Copy Delete Rename New La Paste shortcut tor tor folder Clipboard Organize New new document or drag files here asin E gt ThisPC Pictures All Documents Find a file A Jr Favorites F Name v Name Modified Modified By E Desktop Help There are no files in the view All Documents D Screenpresso Ma Help Metro ic im images jpg im JBE jpg i logo jpg Recent places di Sources E Desktop B administrator M This PC FR Desktop E Documents pP Downloads d Music Pictures E 01 The new file should appear in the list Leave Requests SiteAssets o Upload completed 1 added DISM
20. e requestor will receive a notification by e mail If the request is accepted the members of the human resources group will also receive a notification This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis _ Leave requests application V 1 0 0 0 USER MANUAL Demandes de cong s Vous avez une nouvelle demande a traiter Accueil Details de la demande Nouvelle demande Tit wre Centre d aide Demandeur nae wep lle Type de cong s sources Humaines D but Types de conges Retour Banque utilisateurs Nombre de jour pris Calendrier des cong s Description Demandes de mon q Possibilit ici de saisir un Commentaires commentaire Calendrier de mon quipe Administration Commentaires ommentairel Configuration Format des emails ee 11 by Leave Request ae Sh Marr Approved Rejected Save Cancel nodified at 5 15 11 by Leave Requests on behalf of Adminsstrato This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL 6 Types of leave settings This page allows members of the human resources group to define and set up the different types of leave Each type of leave has a departure date dur
21. ected can be cancelled only by the manager e A current request can be cancelled by the requestor 10 1 View my team members absences This calendar to view the list of absences over a period of 3 months a month or a week On each leave it displays the title entered by the user as well as additional information in the form of ToolTip 3jours semaine mois 3 mois 25 03 2015 21 04 2015 Aujourd hui lt 4 gt Ava Dennis Abigail White Abigail Lewis rims Abigail Garcia Vivien Ster vood Cong s t 2014 Maladie fj En cours Tooltip informations d taill es sur la demand Liste des utilisateurs enrdl s et qui ont effectu s des demandes 10 2 Export the list of absences to Excel It is possible to export the list to Excel Simply refresh the data in Excel to keep the file updated This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL H Classeurl Excel OUTILS DE TABLEAU D ACCUEIL INSERTION MISE EN PAGE FORMULES DONN ES R VISION AFFICHAGE TEAM CR ATION A i A A gt In 2 Connexions FT Y Effacer T 1 z oY g JA E DE 8 CE Afficher les By f Z O m r E a HE L LE gt s L Propri t s HA Y R appliquer El f o L E Masque
22. ee Leave requests application V 1 0 0 0 USER MANUAL 4 Create a new request All enrolled users can create a new request However if the menu Configuration the option Filter managers by departments is selected the menu is New request grayed if e The department of the current user is not filled in e No manager of the Department of the user current has been found In both cases a message will be displayed in the status bar indicating to the user that he must contact an administrator A member of the human resources group has the ability to create applications for all users In this case it will be able to create an application which took place in a past date which is not possible for a user In this case also the request is automatically approved without going through the manager 4 1 Create a new request by a user The new request form is located on the left side of the screen The title is mandatory it will be displayed in the calendars The type of leave the manager the date of departure and return as well as the total number of requested day are mandatory Managers list contains e Either all the members of the managers group defined in the menu Configuration e Oronly members of the managers group defined in the menu Configuration which belong to the same Department that the user logged in if the Filter managers by departments option is selected The number of requested days is automaticall
23. efault e Period and the duration of the leave for the type e Possibility of delegating the creation a person to human resources to declare absences disease for example e Possibility to make visible to the user the number of days remaining Learn more Rhee Management of the users leave Bank Users who are members of the human resources group can manage the users leave Bank They can see directly the number of acquired days the number of approved days and the number of days requested by users and type of leave The number of acquired days can be redefined by users if necessary Learn more 1 1 3 New requests validation Validation workflow allows you to send requests to a manager who will receive a notification by mail The manager may accept or refuse the application In both cases the applicant will be notified by mail If the request is accepted the members of the Group of human resources will be also notified Choice of the manager The applicant must select a manager when creating a new request e either among the set of defined managers e oronly among his department managers Reminders in case of delay are configurable e calculation of due date by setting a number of days following the creation date e number of retries e frequency of reminders This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent i
24. er of days x Sophia Jones Paid vacation 01 05 2014 30 04 2015 2014 22 RTT 01 01 2015 31 12 2075 2015 12 This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis ee Leave requests application V 1 0 0 0 USER MANUAL 7 2 Users bank management By default we display all types of leave for the current year You can filter the list by typing the first few characters of the name of a user either by selecting a type of leave either by selecting a year Nom soph ype de cong s Cong s pay s Ann e f 5014 sophia Jones Cong s pay s 01 05 2014 30 04 2015 2014 For each user and for each type of leave it is possible to visualize the start date and the end date for this type the corresponding year automatically set by the system You also have access as a member of the Group of human resources acquired days number of days required under approval as well as the number of approved days The number of acquired day can be changed here Pa Pa Co Co 1 2 Delete a user To delete a user simply move the cursor of the mouse on the line and click on the Red Cross Os Jones Paid vacation 01 05 2014 30 04 2015 2014 RIT 01 01 2075 31 12 2075 2015 If the user has already created applications for leave it is more possible to delete An error window will be displayed for a few seconds at
25. ete ERSO rE EEE ETN 31 8 2 Export the list of absences to EXCBL ed annee sentent use 31 9 Manage My team requests ccccccssccseccsecseccsecenceseccseceeeeeuctseceneceuceseeeeceeeeeueeeeeeeeeueeseeeeeeenes 33 91 Viewdllmy team d e 33 9 2 Cancel a request as a manager cccccceccssccseccseceeccnecenceseceneceuceeceseeeueeeeceeeeeeeeeeeeeeeeeeeeeees 33 10 A CO enn ee ee ee ee ee ae en ne 35 10 1 View my team members absences iii 35 10 2 Export the list of absences to Excel Vs 35 11 OO a 37 11 1 ADDIICATION MANN esensina s SN EEEE exer ease eee ERTES EERE 37 11 2 Application lOZO cccceccssccseccscencceecencceectseceneeeecesecenceeeceeceseceneeeuceeeeeeeeseeteeeeeeeeceeeegaees 37 11 3 Lert side DARCOIOPS ane en cer ne E O O O AEAN 39 11 4 Monacor TOUD er E E E pasouteuetowtoutoaeei peas ne pub a ee e 39 11 5 Human resources SOUDE na dead te Gen do Teas 40 11 6 Options Filter managers by departments ss 41 11 7 VOP WORKIOW SR EIRE soe sees onnvneusseson dees areeee veces eer te ener eeeere see neers 42 11 8 AL CR EEE 42 12 EMON TIE I ae ne S 43 12 1 Min DERIVO ssas 43 12 2 hieu peciu oln a NENE E AE E AA cn nt na nan 45 12 3 Dynamic fields liSt ce ees cecceecceeceseeeeceseceseeeeceeceseeeucteeeeeecseeesetseceeeeueeeeeeeeeeueeeeceeeeenees 46 This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its
26. iVactis User Manual Leave requests vactis pene Time off request iVactis 34 Rue Francis de Pressense 69100 Villeurbanne France info ivactis com www ivactis com ivactis 1 Leave requests application V 1 0 0 0 USER MANUAL ONE EE 3 Te Koye e sen oens sees seeeeeeeO 4 EEL Types of leave setings perniciosa E E EEE 4 1 1 2 Management of the users leave Bank 4 1 1 3 New F es cad AO nee een een em ee a oi ni ee 4 1 1 4 LEAVES CAICNC AMS wiccsssccsssccsasccsssacsasscesconasccsatacsasatanssenataesssaces sand eabonaneansaresanndsaavernaennnens 5 1 1 5 Delete ee a amas et te 5 FTN S SON eaa st sciences tsi tessa se wit close te ate eae iesotaeisaiselneiswcciecheinstatoe cen pompnaemn anes acon seee sees 6 2 LA CSS OEM 6 2 2 Managers and Human resources cccssccsccsecsececesececceccsecseeeecescceecseeeceecesecseeeeeceecaeeeseeges 6 Ae WS CYS E ce scseenseeaaeancaaeseesseanseesscameennmeacescasnesmancuanemescesusenssmeeesneseueaanearanccscaroracenonsenrarees 6 OR cd O ee aS en ee eee 9 Bite SCE Home Pape nerin ERE EER 9 32 Manager HOME DOS dd ANENE AEE EREE EEEE 9 Ja CC a E E 9 Create a new request EEE 11 4 1 Create a new request DY a USES cccceccssccsecceeceuececeeeccecesceeuceeecesceeeceeceeeeeuceseeeseeeueteeeeees 11 4 2 Balance of leave eerren Ea 13 4 3 Check the request is valid ccc ceccecccsccssccseceneceneesecceecesceeceseeeuceeceuceseceseeeuetseceeeeeueeeeenes 14 4 3 1
27. ider avant le DueDate ApprobationDate ApprobationComments w Nouveau solde de la banque StartDate Nombre de jours acquis TotalDaysNumber Nombre de jours approuv s ApprovedDaysNumber Nombre de jours en cours d approbation RequestedDaysNumbe Cliquer sur le lien pour acc der directement la t che TaskUri Ouvrir l application AppWebUrl Ce mail vous a t envoy automatiquement par l application demande de cong s Veuillez ne pas r pondre directement 5 2 Access from the Home page Managers can access directly the tasks they have to deal from the home page in the box My tasks in progress f Accuei lt gt mars 2015 Vos demandes Status En cours ha lun mar mer jeu ven sam dim Nouvelle demande Cong s t 2015 Cong s pay s 20 10 07 2015 Matin 09 08 2015 Matin Administrator Centre d aide fal Types de cong s 9 10 11 12 13 14 Banque utilisateurs Mes t ches en cours Calendrier des cong s 24 25 26 27 28 29 Demande de cong s Nouvelle demande de Cong s pay s valider mise par Administrator Managers Demandes de mon quipe A Calendrier de mon quipe Administration Encours SMS Cong s pay s m RTT E Configuration Format des emails Do Approve a request From the approval form the manager can view the information about the request optionally enter a comment then approve or reject the request In both cases th
28. imperative to select the option everyone associated with the parameter who can view the membership of the group Buin a lacrri nay ia pris E Mam ET GeSCriEteN Ce MO Menre Mom Managers Cong s Je me pr sente Propri taire du groupe meme apm p ren Sherrod K Param tres du groupe Qui peut consulter l appartenance au gny Membres du groupe Ou peut modher l appartenance au groupe Propri taire du groupe Membres du groupe 2 3 Users If a user does not have the required permissions he will get a notification error message and the menu New request will be grayed This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis _ Leave requests application V 1 0 0 0 USER MANUAL Accueil mars 2015 lun mar mer jeu ven sam dim 1 2 3 lt 5 6 7 8 9 10 11 12 13 14 15 Permissions required to use the Autoritations des ita application L G rer les listes Cr er et supprimer des listes ajouter des colonnes une liste ou en supprimer et ajouter des affichages publics d une liste ou Add items en supprimer Edit items LI Remplacer les comportements relatifs aux listes Ignorer ou archiver un Remove items document extrait par un autre utilisateur et modifier ou remplacer les View items param tres de lecture et de modification des l ments personnels
29. ld It will be automatically inserted at the end of the text You can then move it to the location desired by copy paste mande de TypeName valider mise par Requestor Insert Dynamic Field Description Due Date Reguestor Vous avez une nouvelle demande a traiter Requestor a soumis une demande de TypeName du StartDate Jusqu au ReturnDate inclus soit RequestedDays jours ApprobationComments yy startDate Vous devez la valider avant le DueDate The result below This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 Vous avez une nouvelle demande traiter Dear Manag ef USER MANUAL Requestor a soumis une demande de TypeName du StartDate jusqu au RetumDate inclus soit RequestedDays jours Vous devez la valider avant le DueDatel Nouveau solde de la banque Nombre de jours acquis Nombre de jours approuv s Nombre de jours en cours d approbation TotalDaysNumber Approved DaysNumber RequestedDaysNumber Cliquer sur le lien pour acc der directement a la t che TaskUrl Ouvrir l application AppWebUrl ivactis Ce mail vous a t envoy automatiquement par l application demande de cong s Veuillez ne pas r pondre directement 12 2 Notifications list
30. minder repeat The past due date you can decide how often to send reminder notifications to the manager None daily Weekly or Monthly Repeat times It is possible to define how many times a reminder notification will be sent to the manager Then the request will be canceled and the creator notified by mail 11 8 Links View managers group members To view the list of the members of the Group of managers in read only View human resources group members Opens the list of the members of the Group of human resources read only All tasks Opens the list of all the tasks It is possible to view the status of all the tasks of the system administrator Site assets Access to the library Site Assets that allows to record images files Used for example to store a custom for the application logo This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL 12 Emails format It is possible to customize the content of the notification emails sent by the system You can also add dynamic fields in these emails 12 1 Main behavior Click on one of the links corresponding to a type of notification to open the customization form Title EMAIL NEWREQUEST SENDTASK a astro eee E eeu Subject Demande de cong s Nouvelle demande de T E
31. mon quipe Calendrier de mon quipe Calendrier de mon quipe Administration Administration amp Configuration oe Configuration EX Format des emails Es Format des emails 11 4 Managers group Select the Group of managers This group will contain people who shall have the authority to validate the leave in the workflow Managers will be also entitled to delete any leave requests of users for whom they are managers This group must be defined in the hosted site This group permission level must be Contribute This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent Ivactis _ Leave requests application V 1 0 0 0 USER MANUAL Users Managers Permissions L Full Control Has full control LJ Design Can view add update delete approve and customize odate and delete list items and documents M Contribute Can view add update and delete list items and documents CT Read Can view pages and list items and download documents L View Only Can view pages list items and documents Document types with server side file handlers can be viewed in the browser but not downloaded C Approve Can edit and approve pages list items and documents C Manage Hierarchy Can create sites and edit pages list items and documents CT Restricted Read Can view pages and documents but cann
32. ns level and check that the four permissions defined above are checked PARCOURIR e at a AUTORISATIONS Accorder des Cr er un Modifier les Supprimer les V rifier les A w gt amp Niveaux d autorisation EE Param tres de demande d acc s autorisations groupe autorisations autorisations autorisations F Administrateurs de collections de sites Accorder Modifier Accueil Documents Applications en cours de test Exemples Centre de d veloppement R cents Leave Requests test TimeSheet Application CAML Query Tester by SP2 REST CRUD APP Sample Contenu du site V rifier Admins Approvers Designers Excel Services Viewers Hierarchy Managers G rer Type Groupe SharePoint Groupe SharePoint Groupe SharePoint Groupe SharePoint Groupe SharePoint USER MANUAL CJ PARTAGER yy SUIVRE Niveaux d autorisation Contr le total Approbation Conception Affichage seul Gestion de la hi rarchie This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL 3 Home page From the home page each user can access his calendar as well as a list of its requests The user has the possibility to cancel a request if it has not yet been validated If the user is a member of the managers gro
33. olTip elaake Demandes de cong s EA o E Gestion des demandes de mon equipe Filtres sur les demandes A il D tails des demandes de mon quipe ccuel Status PUGS En cours Nouvelle demande Titre JApprouv es Types de cong s Dur e DL Au Demandeur Rejet es D cene dade Paid vacation 20 04 2015 Matin 30 04 2015 Matin Abigail White Paid vacation 14 04 2015 Matin 25 04 2015 Matin Abigail Lewis Ressources Humaines 30 03 2015 Matin 04 04 2015 Matin Abigail Garcia A Types de cong s Paid vacation 05 04 2015 Matin 15 04 2015 Matin Vivien Sternwood Banque utilisateurs Calendrier des cong s Managers Demandes de mon quipe Calendrier de mon quipe Administration Configuration Format des emails 9 2 Cancel a request as a manager To cancel a request simply move the cursor on the corresponding line in order to activate the delete Icon This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL Titre Types de cong s Dur e Du AU Demandeur Paid vacation 20 04 2015 Matin 30 04 2015 Matin Abigail White Paid vacation 14 04 2015 Matin 25 04 2015 Matin Abigail Lewis 30 03 2015 Matin 04 04 2015 Matin Abigail Garcia Paid vacation 05 04 2015 Matin 15 04 2015 Matin Vivien Sternwood
34. ommunicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL 4 3 4 The system checks for the type of leave selected the date of departure and date of return are in an existing period If itis not the case an error message is displayed Demande en tant que Solde de vos cong s En tant que membre du groupe des ressources humaines vous pouvez cr er une Type de cong s solde Total Avant le demande la place d un utilisateur Cong s pay s 22 2 RTT Titre Saisir un titre pour cette nouvelle demande cong s t 2015 Type de cong s S lectionner un type de cong s parmi la liste Cong s pay s Description Saisir une description facultative pour cette nouvelle deman Manager S lectionner un manager dans Administrator otre date de d part en cong s et votre jour de r tour Nombre de jour pris Les week ends sont automatiquement supprim s Veuillez cependant v rifier le total en fonction des jours f ri s 1 Votre banque de cong s n a pas encore mise jour pour cette p riode Veuillez contacter un repr sentant des ressources humaines This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL After a
35. ot view historical versions or user permissions C Restricted Interfaces for Translation Can open lists and folders and use remote interfaces At the level of the group settings Everyone must be able to see the members of the group Name Managers ds About Me UU Bor U Sip is te te A Group owner Administrator x Who can view the membership of the group Group Members Everyone Who can edit the membership of the group Group Owner O Group Members Allow requests to join leave this group Yes No Auto accept requests Yes No Send membership requests to the following e mail address 11 5 Human resources group This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis _ Leave requests application V 1 0 0 0 USER MANUAL Select the Group of human resources Members of this group can e create types of leave e enrolled new users in the application e define the days of leave for each user e create new applications for a user e view of leave for all users The permissions of this group are the same as for the managers group 11 6 Options Filter managers by departments If this option is selected users can select only the manager which belong to their their department The departments are imported directly from the SharePoint user profile 2
36. part et de retour S lectionner votre date de d part en cong s et votre jour de retour 30 01 2015 Matin 30 01 2015 Apr s midi Y Nombre de jour pris Les week ends sont automatiquement supprim s Veuillez cependant v rifier le n fonction des jours f ri s 4 2 Balance of leave In the right side of the screen area the balance of leave by type is available Only are displayed here the types of leave which the Visible property has been selected Learn more If for a type of leave the next period has been created the balance for this period is also displayed Titre Solde de vos cong s Saisir un titre pour cette nouvelle demande Type de conge 3 A k Cong s pay s 22 22 30 04 2015 PY ht obiaato RTT 12 12 31 12 2015 e champ titre est obligatoire P g Cong s pay s 22 22 30 04 2016 Type de cong s S lectionner un type de cong s parmi la liste Ce type n est pas visible dans le tableau des soldes car la propri t visible n a pas t s lectionn e ouvelle demande This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL 4 3 Check the request is valid 1921 The system checks that the date of return is greater than the date of departure If so an error message is displayed Date de d part e
37. prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL 1 Overview The Leave Requests application is provided by iVactis SharePoint solutions software editor It works both on SharePoint 2013 On Premise and SharePoint Online This app allows to manage all types of leave in accordance with the company s processes It is possible to configure an unlimited number of types of leave CP disease RTT recovery in accordance with the regulations in force in the company This application offers human resources an overview of leave requests for all users Export functions are also available to update Payroll for example Each manager can view and control the absences of members of his department It provides a safe and effective way to optimize its load plan The main features are Notification by e mail to approve requests for managers Tasks are available in the Web Part My tasks Management of the delays on tasks reminder mail frequency of recovery Notification by e mail of members of human resources in each approval or cancellation of a request All electronic messages are customizable Advanced configuration of the types of leave the number of days remaining can be visible to users or not the color of each type code is customizable ability to delegate creation to someone in human resources Each manager view the requests assigned to him in a team calendar To sta
38. r Access Web Fichier Autres Connexions Actualiser ral Trier Convertir Remplissage Supprimer Validation des Consolider Analyse Relations Grouper Dissocier Sous texte sources existantes tout a Modifier les liens Y Avanc instantan les doublons donn es sc narios Y X v total Donn es externes Connexions Trier et filtrer Outils de donn es Plan E7 SE fe Administrator Cc D E F G H J K L M N 1 DUELE StartDate v EndDate a 2 Administrator 05 04 2015 08 00 14 04 2015 08 00 1 2 6 VRAI VRAI l 25 03 2015 16 41 Vivien Sternwood 3 Administrator 19 04 2015 08 00 29 04 2015 08 00 1 2 7 VRAI VRAI 5 25 03 2015 16 42 Abigail Garcia 4 Administrator 21 04 2015 08 00 22 04 2015 08 00 2 P 1 VRAI VRAI 8 25 03 2015 16 43 Abigail Lewis 5 Administrator 26 03 2015 08 00 29 03 2015 08 00 1 1 1 VRAI VRAI 53 Abigail White 6 Administrator 20 04 2015 08 00 28 04 2015 08 00 1 2 6 VRAI VRAI 15 25 03 2015 16 49 Ava Dennis 7 Administrator 12 04 2015 08 00 15 04 2015 14 00 1 0 2 5 VRAI FAUX 15 Ava Dennis Change the URL by removing all the part following timeoffrequest and replacing it with lists requests R http app ca537927c81991 iva2013apps co Fichier Edition Affichage Favoris Outils Then click in the Ribbon on the List tab then on the button Export in Excel BROWSE ITEMS LIST 1 A ye Modify View Current View nt PE Open with A EF im a Ce EE ee amp amp M Create Column All Items CE Open with Project Vie
39. resources group It allows to visualize all requests pending and approved for all users Watch out rejected requests do not appear in this screen It is not possible to modify or delete a request from this screen A created request may not be updated e A request approved or rejected can be cancelled only by the manager e A current request can be cancelled by the requestor 8 1 View the user absences Use this calendar to view the list of absences for all users over a period of 3 months a month or a week On each leave it displays the title entered by the user as well as additional information in the form of ToolTip 3jours semaine 1mois 3 mois 25 03 2015 21 04 2015 Aujourd hui lt gt Abigail White Abigail Lewis JRT Cong s t 2014 Maladie E Tooltip informations d taill es sur la demand Liste des utilisateurs enr l s et qui ont effectu s des demandes 8 2 Export the list of absences to Excel It is possible for members of the human resources to export the list to Excel Simply refresh the data in Excel to keep the file updated H z Classeur1 Excel OUTILS DE TABLEAU m FICHIER ACCUEIL INSERTION MISE EN PAGE FORMULES DONNEES REVISION AFFICHAGE TEAM CREATION 2 Connexions L 4 Effacer 7 y zag Eep Afficher les 2 em fe BMB x Be B ae ae g ne Propri t s R appliquer NE a i Masquer Access Web Fichier Autres Connexions Actualiser
40. rt in Excel BROWSE 2 TT ve gt Modify View Current View T N a i Open with Access o MH a A M Create Column All Items a z LE Open with Project as View Quick Create Tags amp E maila Alert RSS Export to Shared Workflow Edit View Navigate Up Current Page Notes Link Me Feed Excel With Settings View Format Manage Views Tags and Notes Share amp Track Connect amp Export Settings This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL 9 Manage My team requests This screen is available only to members of the managers group It allows to visualize current rejected and approved requests for e Either all users in the same Department as the manager if the Filter the managers by departments option has been selected in the settings page e Orall users who have selected the current user as manager when creating the application If a user change Department previously created requests will appear always in the former Department This screen also allows to delete a request regardless of its status 9 1 View all my team requests Use this calendar to view the list of absences over a period of 3 months a month or a week On each leave it displays the title entered by the user as well as additional information in the form of To
41. rt using this app just define the users for the following roles 1 Administrators Role set the overall functioning of the application set the format of emails select human resources and managers groups 2 Users Role all persons entitled to create new requests These individuals must be recruited into the application by a member of the human resources 3 Human resources Role the group containing users of human resources is defined by the administrator These users have the responsibility to define the types of leave and enroll users of the application In addition they have the overview of all the application requests 4 Managers This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis ee Leave requests application V 1 0 0 0 USER MANUAL Role the group containing the managers is defined by the administrator These users are responsible for the validation of requests made by the users of their department depending on the setting They have the overview of all requests for their department and the ability to cancel requests afterwards 1 1 Key features REL Types of leave settings Members of the Group of human resources users can create as many types of leave as they wish These types can be set according to the business processes The main features are e Number of days by d
42. s restera 21 jours de Cong s pay s poser avant le 30 04 2016 This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL 4 4 Create a request by a member of the human resources The human resources group members can create requests instead of another user For this an area to select a user enrolled in the application appears for members of human resources Demande en tant que En tant que membre du groupe des ressources hu Maines VOUS POUVEZ Creer une demande la place d un utilisateur C4 EE Uniquement pour les e champ titre est opigatroire membres du groupe Type de cong s des ressources humain S lectionner un type de cong s parmi la liste Paid vacation v Description Saisir une description facultative pour cette nouvelle demande Manager S lectionner un manager dans la liste Administrator Date de d part et de retour S lectionner votre date de d part en cong s et votre jour de retour Matin v Matin v Nombre de jour pris Les week ends sont automatiquement supprim s Veuillez cependant v rifier le total en fonction des jours f ri s To select a user simply enter the first letters of its name in the text box and select it This document is the exclusive ownership of the company iVa
43. t de retour S lectionner votre date de d part en cong s et votre jour de retour 30 01 2015 09 12 2014 Nombre de jour pris Les week ends sont automatiquement supprim s Veuillez cependant v rifier le total en fonction des jours f ri s 05 nuover La date de retour doit tre sup rieure a la date de d part This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL 4 3 2 The system checks that the date of departure and date of return are in the same period of leave For example if the period ends 04 30 2015 and if you set a date of departure before 04 30 and a return date after April 30th an error message is displayed Demande en tant que Solde de vos cong s a e cong s Solde ota Avant le En tant que membre du groupe des ressources humaines vous pouvez cr er une ype demande la place d un utilisateur Cong s pay s 22 22 30 04 2015 RTT 12 31 12 2015 Titre Saisir un titre pour cette nouvelle demande cong s t 2015 Type de cong s S lectionner un type de cong s parmi la liste Cong s pay s Description Saisir une description facultative pour cette nouvelle demande Manager S lectionner un manager dans la lis Administrator Date de d part et S lectionner v date de d part en
44. the top right of the screen ent Cet Error Query failed Error This item cannot be deleted because an item in the Requests list is related to an item in the UsersBank Pe eee ee lun de 1 7A Create a new period Depending on the type of leave the period of validity may be of one or more years This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL So that users can create applications to the next period it is necessary to configure the new period To do this simply select a type of leave so that the button configure the following period for such leave to be enabled The new period will be accessible by selecting the last year from the dropdown list Year Nom Type de cong s abrt An a Nom pe de cong s Du Sophia Jones Paid vacation Ta 01 05 21 Administrator Paid vacation O1 05 21 Configurer p riode survante Important It is not possible to delete a period of leave This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis _ Leave requests application V 1 0 0 0 USER MANUAL 8 All timeline calendars This screen is available only to members of the human
45. tte nouvelle demande e mon quipe e mon quipe Date de d nart et de retour It is possible to define a past date this is not possible for users they can only select departure and return dates in the future This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL Leave requests created as a user are not validated by the manager They are therefore directly approved This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL 5 Approval worktlow This form is accessible only to managers when they have a request to validate This form can be opened from either the e mail notification or from the homepage My tasks Depending on the configuration of your environment the tasks can be aggregated in the My site site user http blogs technet com b praveenh archive 2013 08 22 work management service application aspx S Access from e mail It is possible to add a hypertext link in the notification to managers to open the task directly Learn more mer 25 03 2015 15 12 Leave Requests lt sharepoint iva2013dev02 com gt Demande de cong s Nouvelle demande de
46. up it will have also access to the list of in progress tasks assigned to him SAN User Home page ven Stemwood Profil Utilisateur D partement Direchon SA mars 2015 Vos demandes Status En Cour 3 2 Manager Home page 5 Demandes de cong s appre Gestion des absences Lie des demandes de l utilisateur M RH mars 2015 Vos denandes Status Approuv es W 1 Ressources Humaines fa Types de cong s Banque utilisateurs Mes t ches en cours Calendrier des cong s Demande de cong s Nouvelle demande de Cong s pay s valider mise par Vivien Stermwood 01 04 2015 Not Started Managers Demandes de mon quipe Ee Calendrier de mon quipe Administration Configuration format des emails Srey Cancel a request A user has the ability to cancel a pending request To do this simply move the cursor on a line in the list of requests to enable the delete button represented by a Red Cross This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL Only requests with In progress status can be cancelled If the request has already been approved the user should contact his manager to cancel it Error Vous n avez pas les droits de supprimer une demande approuv e Veuillez
47. vactis E Leave requests application V 1 0 0 0 USER MANUAL All emails sent by the system are customizable Learn more Lilt Leaves calendars The system has three types of calendars e User s calendar each user can view all of his leave and their States approved or not A color configurable also allows to distinguish the type of leave e The calendar of manager manager has a calendar to quickly view all of leave of his Department e The calendar of human resources each Member of human resources can view all users defined in the system posed leave ERS Delete a request The requestor can delete one of his request unless it was already approved Learn more A validated request can be deleted only by the manager Learn more This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL 2 Permissions 2 1 Administrators Administrators are users with permission Manage web in the site By default this permission is part of the Full control permission level 2 2 Managers and Human resources It is advisable to create two SharePoint groups for human resources and managers These 2 groups can only contain users not SharePoint groups or Active Directory security groups The level of authorization of these groups must be Collaboration It is
48. w Quick Create Tags amp E maila Alert RSS Export to Shared Workflow Edit View Navigate Up Current Page Notes Link Me Feed Excel With Settings View Format Manage Views Tags and Notes Share amp Track Connect amp Export Settings This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis E Leave requests application V 1 0 0 0 USER MANUAL 11 Application settings This screen is available only to administrators 11 1 Application name Here you can enter a custom name for this application Nom organisation D finir le nom de l organisation Centre d aide Mon application demandes de cong s i 11 2 Application logo Accueil You can customize the application logo To do it you should first upload your new picture Click on the link Site assets on the right side of the screen Velaakce Leave Requests a Configurations Nom organisation Param tres du Workflow de validation fe Accueil oF nom do larnomication frati D finir le nom de l organisation Notification de retard apr s 7 Nouvelle demande Leave Requests Fr quence de notification Daily M Nombre de r p tition 1 Centre d aide Logo D finir le logo de l organisation Publier votre nouveau logo dans la biblioth qt Li 7 ens Site assets le lien se trouve droite puis saisir l
49. y calculated by removing the weekends However it is possible to edit the number if necessary public holidays or other days This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL Le champ titre est obligatoire Type de cong s S lectionner un type de cong s parmi la liste Cong s pay s ae Description Saisir une description facultative pour cette nouvelle demande Manager S lectionner un manager dans la liste Administrator ae Date de d part et de retour S lectionner votre date de d part en cong s et votre jour de retour i jen Je Nombre de jour pris Les week ends sont automatiquement supprim s Veuillez cependant verifier le total en fonction des jours f ri s After you have selected a type of leave you should define the date of departure and date of return It is possible to set half days For example if you set 01 30 2015 morning as the departure date and the 01 30 2015 afternoon as date of return it means you want to ask half a day the morning of January 30th This document is the exclusive ownership of the company iVactis and may not be used reproduced represented communicated or revealed without its prior specific consent ivactis Leave requests application V 1 0 0 0 USER MANUAL Date de d

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