TT PAPA User Manual - TT Software Limited
Contents
1. 05 Aug 2006 164 P e admin D E Tmt ef a E E eme a e oa ef e O I Sees E Pension 01 Jun 2005 PT Month ef 2100 00 SiJulk2005 f FO fy J Admin bi ofaa LY 01 Jan 2005 C Month 3lJu 2005 p w fe Admin bd Travel 01 Mar 2005 PB Mile 2500 3lJu 2005 F w fy Admin bd feshasBonus 25 Dec 2005 W wW v Admin bd alt ol mm Memo Loan Recovery of 450 over the first 4 Hour Fe A916 Employers Contribution 0 00 9 months of 2005 T e Info Deduct from Antony Trenker 1 Unit of Loan Recovery 50 00 starting from 01 Jump to January 2005 until 30 September 2005 Employee E Record 14 4 is r r of 15 Code The Code is the type of allowance or deduction required such as Wage or Overtime Choose from one of the many different Codes New ones can be entered if required You will need to enter one line for each of the different allowances and deductions required on the payslip Dates The Start and End Dates define the range of weeks or months that this allowance or deduction is to be applied Make sure that the dates span the period of time required This could cover just one week one month or be open ended by not including an End Date The most common cause of problems in TT PAPA is entering the wrong dates Units amp Value Normally TT PAPA will be able to work out the Value from the number of Units you enter For example by entering 40 hours the Value will be set to 400 if the emp2. 76 Envoy House St Peter Port Guernsey G1 1424 Tel Home 01481 700202 Birth Date js January 1967 Sex Male k Marital Status Single don Date 0 August 1996 Job Title Software Engineer Autopay Ref Job Title Started J01 August 1996 240 Leave Date Grade Senior F Previ ee loi Hours per Week 35 POs ame Peon Place Of Work Head Office Record ajaj id 15 Or use the star button to add a new employee Make sure all the details are up to date especially the Pay per Unit and the Authority details You can leave many fields blank but TT PAPA will warn you if something must be entered The above screen is for an employee in a Guernsey company but other jurisdictions may display employees slightly differently View Form This list contains other useful forms such as Adjustment Enter Brought Forward values to initialise the TT Payslip Year To Date YTD totals Days Enter the actual hours in each day and the DaysPerWeek to define default behaviour Entitlement Enter the number of Days of Holiday allowed in a year or partial year Status Tick boxes for basic control of procedures like SI Card received Pay fields Pay per Unit and Pay Unit reflect the pay conditions on the employee s contract of employment ie 12 hour and do not cause the employee to be paid anything use the Adjustment screen for that Bank fields Only needed if you are paying electronically i
3. Introduction to TT Payroll Training This document will guide you through the steps of generating your payslips At any stage if you have any questions we are happy to take your call or email Our contact details are at the end of this document TT Software Limited Starting Up To start TT PAPA click the following icon or one similar on the Windows Desktop TT Faproll and Per The following logon screen appears Enter a valid logon Name and Password The logon Name means your User Code The Password is case sensitive so lowercase and uppercase letters should be used carefully 2 x Cancel Password j Main Control Panel The TT PAPA program will start and display the following Main Control Panel You may then follow the 4 steps shown E Payroll And Personnel Administration Control De ioj x TT Payroll And Personnel Administration Version 3 40 1 This TT PAPA program is currenty in use k TTDeveloper TT Software Developer User hich compary would you like to work with Mycompany My Guernsey Company 2 w 3 What type of employees would you like to see i 4 Which fon Ecreen window would Adjustment Ves Yes Employee Payslipiseneration Se lectAdiustmentReports Selectauthorty Reports Ou like to edit or view es Ves SelectEmployeeReports User Ignore This is just your logon Name Select your Company from the list Some pop up reminders may be displayed at thi
4. are created In a networked environment backups are normally handled by the network s overnight backup to tape For stand alone installations backups must be performed from the local PC direct to a Zip drive or other backup media Support You have an unlimited amount of support so call us if you have any questions or problems We can also connect directly to your PC so that we can see what you are doing and show you any new features or walk you through solutions to your problems Our support contact details are as follows Tel 01481 700202 Email help ttsoftware gg LLE TT Software Ltd PO BOX 476 Envoy House St Peter Port Guernsey GY1 6BB Tel 01481 700202 E mail help TTSoftware gg Page 6
5. erate Payslips again and the extra adjustments should appear e f something is wrong such as too many hours entered for Wages go back to the Adjustment screen and enter a reversal to cancel out any mistakes S This button prints a handy summary LIE TT Software Ltd PO BOX 476 Envoy House St Peter Port Guernsey GY1 6BB Tel 01481 700202 E mail help TTSoftware gg Page 4 Payslip Reports To open the Payslip Reports select Payslip from the Reports menu 6 Payshp Reports Selection TT Payslip 1 Select any dates required for the payslip reports below This month only This month last year only M This quarter only T This quarter last year only E This year to date only E Last year to date only Start Date 1 January 2002 f By period dates only End Date a1 March 2002 C By Pay Dates only Choose a predefined selection criteria by which to select payslips 3 Choose a report which will include the above selected employees xX Export records to Excel A Build report w These Payslip reports are useful internally for analysing your payroll data usually by department or employee Simply follow the 3 steps shown 1 Tick a box or enter a Start and End Date A date range is required to filter out those payslips to be included in the report Typically you want to enter a date range that covers the week or month that you have just generated But you could also enter a date range to cover the year to date or
6. ew Income Tas Preview Weekly S Ee Returns A Contribution Schedule Preview Monthly 5 Contribution Schedule Export Income Tas Export Schedules to m Returns to disk disk A D These Authority Reports are used for the Tax and Social Insurance returns The screen above relates to Guernsey quarterly returns however there may be some slight differences for other jurisdictions 1 Enter the Quarter for the Returns The Month and Week numbers should not be altered 2 Choose a report or click an Export button The Export button will send data to a floppy disk or create an email depending on how TT PAPA is set up To email returns certain encryption software is used to prevent outsiders from examining the data in the files submitted by email If the encryption software does not work or an error message is displayed after pressing one of the Export buttons then the encryption software may need to be installed again from the Income Tax or Social Security authority s disk The authority s installation disks can be obtained for free from the relevant authority and may contain extra software utilities than can be installed and or ignored Each individual Jersey company must submit a test disk to the Social Security Authority before submitting a live disk for a full Quarter The test disk can be for a Quarter that has not yet finished such as the current Quarter Backups lt is the responsibility of the user to ensure that backups
7. loyee earns 10 per hour Last Used This date indicates the last time that this adjustment line was used to generate payslips It is basically a date stamp SI Tax These do not normally need to be changed Dept Code This is normally the Department of the employee but different adjustments can be entered against different departments to aid cost analysis later Print Adjustments Use the Reports menu to open the Adjustments reports and produce a print out of all the adjustments that have been entered It is very important to check that all the information entered is correct before proceeding to process the payslips LAE TT Software Ltd PO BOX 476 Envoy House St Peter Port Guernsey GY1 6BB Tel 01481 700202 E mail help TTSoftware qg Page 3 Process Payslips Use the Process menu to open the Payslips screen TT PAPA File View Process Setup Reports Charts Window Help E Payslips Direction Notice Adjustment Insert Adjustment Review Entitlement Review H Import Data Bulk Update The Payslip screen turns the Employee and Adjustment details into Payslips and calculates any SI or ITax deductions as required You need simply follow the 4 steps shown Es Payroll Administration Payslip Generation and Printing My Guernsey Company Payslip E TT Generation EEEE Version 5 40 SE i a Monthy oe 2 rata eae 01 Jan 2013 ETETE a mE Pay Date 31 Jan 2073 Value Date 28 Jan 2013 T OpSonally select one Empl
8. nto the employee s bank account Optional Codes Pay Scale Code Group Code and Grade are all advanced fields that can be left blank They each require setting up in the background before they can be used Job Title This field can be filled out like any other although advanced users can set up a hierarchy of Job Titles used by your organisation LLE TT Software Ltd PO BOX 476 Envoy House St Peter Port Guernsey GY1 6BB Tel 01481 700202 E mail help TTSoftware qg Page 2 View Adjustments Use the View menu to open the Adjustments screen in newer versions of MS Access use the Add Ins menu first Home Create External Data Database Tools Add Ins File View Process Setup Reports Charts Window Help i Employees El Timesheet ustom Toolbars Department Timesheet The Adjustment form is used to enter weekly or monthly allowances and deductions Use the header along the top to find the relevant employee Then enter a line in the blue area for each allowance and deduction required H Employee Adjustment Details E joj x VENENT renker Antony Mr Find Surname sf Pay Cycle Number Amann 24 000 00 Whew Form Hradek aT Unit MyCompany Company j Ji a T co Office Section Section Search by Active details arly fe Employee Adjustment Instructions T Une 5 A Code Start date End date Units Type Value Last Used Off s Dept Code isn ef OT Aug 20
9. oyee Al OpSonally enter a payslip message a Please keep your paysilips If you loose one we can reprint them for you Generate Preview Test Preview Exclude employees payelips i Page payelips with an email address Cash Preview Aubopay E mail Edit email before Breakdown cheques C payslips sending Period Report Detaled 2 1 Select Monthly Weekly or Fortnightly Only employees with this Pay Cycle will have payslips generated 2 Accept the suggested dates unless you want to print payslips from past periods or are playing catch up However Do Not change the Pay Date Everything from this point forward is based on the Pay Date and TT PAPA will usually come up with the right one 3 Leave blank unless you require payslips for just a single employee 4 Leave blank or enter a message that will be printed on the payslips Only some payslip layouts have room for messages however After steps 1 to 4 press this button to generate payslips and calculate the SI and Tax deductions This may also produce export files for your banking and accounts software It is good practice to double check that the adjustments entered are correct and complete before pressing this button A This button prints the actual paper payslips e If no payslips seem to exist make sure you have entered adjustments that match the dates in step 2 e f something is missing such as overtime go back to the Adjustment screen and enter it then Gen
10. s time Ignore Leave as Current unless looking at old employees Use this to open some of the common screens all of which are covered in this guide mG NM LAE TT Software Ltd PO BOX 476 Envoy House St Peter Port Guernsey GY1 6BB Tel 01481 700202 E mail help TTSoftware gg Page 1 View Employees Use the View menu to open the Employee screen TT PAPA I File View Process Setup Reports Charts Window Help Employees E Adjustments TAL Timesheet Year Sheet Calendar hy Training Sheet co Correspondance Then use the Find Surname box to find the required employee 3 Employee Details O x Ree Company KETEN T renker Antony Mr Find Surman o o RA Monthly Dep t Number Pay Semi Uifice Section ee Eao BT Company MyCompany T Authority Details mu Number Joooons Social Insurance Type Surname Trenker Social Insurance Reference G12334567 Income Tax Code a Income Tax Reference 26 012345 Aight To Work Reference pr oo 461 54 per week Right To Work Expiry Date 13 19 per hour Pay Scale Code Pok f Work Details Bank Sort Code 402055 Dept Code Admin Admin Dept Bank Account 12540733 Group Code IT Bank Acct Hame fbir T Trenker Pay Details Pay Cycle Code Monthly Pay Method Code Cheque Pav per Unit 24 000 00 Pay Unit Year bi Equivalent Pay E2 000 00 per month Other Hames Antony Tithe jMr Address PO Box 4
11. the whole of last year for example 2 Leave blank so that all payslip records will be included in the report Only use this option if you want to restrict or filter the results of the report 3 Select Payslip Crosstab By Department which is the most popular report The column headings can be changed if you are not happy with the layout Feel free to experiment with any of the other reports you cannot break anything from this screen When the report is displayed use the printer icon in the toolbar to print it T Drink Preview Newer versions of MS Access may display different looking toolbars such as Print Preview Add Ins E Q H EE E a o Show Margins Print Size Margins 7 Print Data Only rtrait Landscape Columns Page oom One Two More Refresh Excel Tent PDF E mail More Close Print he a Setup z Fage Pages Pages All File or XPS S Preview Print Page Size Page Layout Zoom Data Close Preview LAE TT Software Ltd PO BOX 476 Envoy House St Peter Port Guernsey GY1 6BB Tel 01481 700202 E mail help TTSoftware gg Page 5 Authority Reports To open the Authority Reports select Authority from the Reports menu 6 Payroll Administration Authority Reports Selection ioj x Company Humera Uno Authority i TT Reports i l Versiore 1 Select the period and check the months weeks or dates below Quarter 1 Year 2003 tlorths 1 Weeks to 3 to 113 2 Choose a repart Previ
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