Portal_Manual_Administrator_Final_Eng
Contents
1. Libraries Tracking Communications customists Survey m Event Photos ii OE Record Libra i Site Contents Create a document library for storing important business records ER Document Library Use a document library to store organize sync and share documents with people You can use co authoring versioning and check out to work on documents together With yo documents in one place everybody can get the latest versions whenever they need them Yu E can also sync your documents to your local computer for offline access 2 OE Form Library Aplace to manage business forms like status reports or purchase orders Form libraries require a compatible XML editor such as Microsoft InfoPath O Wiki Page Library An interconnected set of easily editable web pages which can contain text images and web J las Picture Library Aplace to upload and share pictures OE Asset Library A place to share browse and manage rich media assets like image audio and video files 9 5 2 Library amp List Menu j Confirm Cance Add Remove i ga weer lt maon 3 base bal Link v m Home m Announcements indicat wired fi The m Ciud Schedule ER Document Archives D Description FT Discussion Boards m Events mm Events Forums a Survey CR Event Photos mi Ste Contents 9 5 3 Unit Community Link Setting 30 31 9 6 GNB Setting The Portal administ2. Messaae 9 3 1 Site Default Setting 29 9 4 Site Member Setting The administrator can add and assign authorities to the users and groups to the Portal ZAN J UM p ABOUT JUMP NEWS amp ANNOUNCEMENT E LEARNING COMMUNITY MY PAGE MULTI PLATFORMS ABOUT JUMR Member Setting Add Remove Cancel v About JUMP Vision Mission Gc JAZANU domain users v daio g STU domain users System Introducti WorkShops program the By utilizing the sibilities to both Messanea 7 6 1 Unit Community Member Menu This function is identical to the SharePoint s person amp group functions 9 5 Site Menu Setting The administrator can add edit and or delete the menu from the Menu Settings function Click the Menu Setting to view all the menus included in the Portal Select the menu to edit or click the Remove button to delete the menu Menu Setting x YF Confirm Cancel base ball Je Category v 3 my Home m Announcements indicates a required field T Club Schedule Title Document Archives zen En y Description m Discussion Boards my Events URL m Events Forums New Window New Window Es Survey FE Event Photos m Site Contents 9 5 1 Unit Community Menu Setting The menu type is composed of Category Link and Library amp List Select the menu type and select options and enter menu information to create new Menu Menu Setting m Events Forums a
3. NEWS NEWS gt Displays latest news regarding the university posted by the administrator EVENT gt Displays university s events posted by the administrator Notice ANNOUNCEMENT gt Displays Portal page s notices posted by the administrator Schedule gt Displays academic schedules posted by the administrator Photo Gallery gt Offers images uploaded by the administrator ARGHINES Video Gallery gt Offers videos uploaded by the administrator File Gallery gt Offers documents uploaded by the administrator E LEARNING 6 1 E LEARNING The e Learning menu provides links to other e Learning systems like LMS LCMS SIS The users will go through SSO single sign on service to log into multiple systems at once 4 AZAN gp UMP ABOUT JUMP E LEARNING NEWS amp ANNOUNCEMENT COMMUNITY MY PAGE us 6 1 1 E LEARNING Menus a O oenn LMS Link LMS gt Provides link to the LMS LCMS Link LCMS gt Provides link to the LCMS SIS Link SIS gt Provides link to the SIS TABLE 6 1 1 E LEARNING SUB MENU 10 Community The Community menu offers users a place to communicate and work together Templates and themes are provided by the Portal for users to conveniently create different type of communities 7 1 Community The community page displays the user s profile and the user s communities Recently created communities are also displayed along with the community list separated by
4. 1 My Page The My Page is a Portal users personal space where the users can manage their profiles and tasks and can also communicate with other users in blogs and SNS My Page E man Islamic Culture tlt 143 A My Page Newsfeed amaii Islamic Culture IV 113 h ap Q is Profile Mossop Arabic Writing 121 Schedule n Introduction to Communication Blog urie Nat mi Mure HE 143 A Apps Linguistio amp Literary Researoh ansignment 0 1 Jon 0 chen 00 v 7 tin 9 Tanks Recent document 1 mie Culture fv 113 islamie Culture tll 143 A at si su ft Islamo Culture IV 113 Arablo Writing 121 Registration Information Introduction to Communication Locture Name Professor Nome Credit A Linguistic amp Literary Research gs Ham Cunura i Lems Administrator 2 Isami Cutture hy Khalid Husain K Moukalt 2 Arabic Writing Muhammad noman NULL 2 saeec introduction to Communication papal de glipa ieee game EN 2 Linguistic amp Literary Mesearch Muhammad naman NULL 2 Saeco 9 inamic Cufture I AN ee kt le Aa EN 2 Figure 8 1 Personalized My Page TABLE 8 1 My Page Menus meaane O oee My Page Composed of portlets which the users can customize according to their needs Newsfeed Can share thoughts and have conversations with other users in the Newsfeed Profile Can manage user information in Profile page Schedule Manage users can manage add and edit schedules Blog User s bl
5. 8 ipo yipo Ea GMall islamic Culture IV 113 aan 5 pii scussion 0 fos Saat Research Center of Jazan Un Message Arabic Writing 121 Snares a o fos iaa O e gaili ue piia oA o ao my Sahod ee n 113 vinval0 teamox quizo 0 accumsan sure shizznit Ma nizzie ra News Academic Calendar tudent Information Systen JAZAN elu N bal Q Chatting Message Q amp A Figure 1 1 JUMP Jazan University Multi Platforms Portal Main LATEST VIDEO Best One Sclence and Technology Groups 7 5 2014 Youngjse Seo JUMIP Portal is composed of 6 main menus ABOUT JUMP NEWS amp ANNOUNCEMENT IRNING COMMUNITY ABOUT JUMP The About JUMP menu consists of information needed to navigate the Portal Users can access Utilities Manual FAQ and Q amp A in this menu NEWS amp ANNOUNCEMENT Users can access the school s news and events and view notices and schedules Users can also access the portal archives E LEARNING e Learning menu provides links to e learning systems of the university The users will go through the single sign on system COMMUNITY The community menu offers users a place to communicate with each other Users can create general team project and club communities by using the provided templates MY PAGE Users can customize the My Page menu with SharePoint s My Site functions to create their own personalized pages User profile is also included in this menu Log In Log in to the JUMP
6. Portal 2 1 Log In The users initial status in the portal will be a guest when they access the website To log in to the portal click the Login Control button located in the top right of the screen The page will proceed to single sign on page Login control Figure 2 1 Portal Main Page Enter the ID and password and click the login button Once logged in through the SSO the user will be able to access other e learning systems without any additional log ins ix _ JUMP Jazan University Multi Platforms 4 iai T j Figure 2 2 Log In Page Main Page 3 1 Main Page The Portal s main page can be divided into SharePoint quick menu Portal menu and contents area SharePoint Quick Menu Z E3 JUMP ABOUT JUMP NEWS amp ANNOUNCEMENT E LEARNING COMMUNITY MYPAGE I MULTI PLATFORMS I Contents Area Figure 3 1 Portal Main Page Share Point Quick Menu Contains basic menus included in the SharePoint Users can search within the Portal and configure basic Portal settings in this menu Site Menu Displays all the Portal s main menus for users to access The Portal s main menus are About JUMP News amp Announcement e Learning Contents Area The contents area displays all the services contents provided by the Portal ABOUT JUMP 4 1 ABOUT JUMP The About JUMP menu not only offers information introducing the Portal page but also provide information needed to navigate the
7. SMS QNA 26 There are 6 web parts that needs miscellaneous information The table belos displays the name and data list of the 6 parts WebPart Name Webpart Data List Academic Calendar Schedule News News Notice Notice SMS_QnA QnA Survey Survey Figure 9 12 Web Part s List Value Once the ID has been added proceed to the main page and the changes will be applied UY i Hi uve roth J y i University Multi Platforms a modern touch and p to date programs using the st te of the ait education l technologies JUOffers a humber of highly demanded majors through manpacademic departments and centers communities in i Provincewith unique educational esata with Figure 9 13 JUMP Portal s Main Page Banner The Portal s banner images are saved in separate list To edit the banner images go to the Site Configuration Site Contents mainRollingList to edit data maifRollingList Figure 9 14 Banner images saved in the mainRollingList The banner images can be saved in both English and Arabic The administrator can register multiple images and select images to be viewed 9 3 Site Default Setting The administrator can edit the Portal s title and descriptions The entered title and description will be displayed on the left of the sub page s banner image ABOUT JUMP Jazan University Multi Platforms tion program the ity By utilizing the jossibilities to both
8. intr or ol Site contents Design Manager 8 ag Site settings Introduction to Professor Site configuration ink introthictios Getting started Figure 9 8 Edit Page Web part edit mode is composed of various categories like Filters and Forms click the Jazan Main Webparts form the categories to edit users main page and guests page Click the parts to be added to the users main page and guests page and the changes will be applied Once the part is clicked the administrator can move the part to desired location by using the add part to function located on the right side of the screen SOC wher eda d JAZAN Main Webparts lt gt popepp pppppp pppppp Aia JAAN E UMP ABOUT JUMP NEWS amp ANNOUNCEMENT ELEARNING COMMUNITY Ae man murene LCMS Figure 9 9 Category List The added parts can be edited by clicking the Edit Web Part If packaged web part has been added to the Portal then the administrator must enter ID to view the web part s information The ID can be entered in Miscellaneous menu SMS QnA LE Minimize E Close X Delete SMS Figure 9 10 Edi Web Part Menu Enter the ID on the added web part s Miscellaneous field For information on ID value refer to the 9 2 4 Web Part D Minimized Normal Chrome Type None ve a Layout Advanced Miscellaneous Figure 9 11 Web Part s List Title Field The Figure 9 11 displays QnA ID being added to the web part
9. type can also be changed Available menu types are Category Link and Library amp List Menu Setting m Events Forums Ez Survey Libraries CustomLists en Event Photos FB E Record Library g Site Contents Create a document library for storing important business records DER Document Library Use a document library to store organize sync and share documents with people You can use co authoring versioning and check out to work on documents together With your documents in one place everybody can get the latest versions whenever they need them You can also sync your documents to your local computer for offline access OE Form Library A place to manage business forms like status reports or purchase orders Form libraries require a compatible XML editor such as Microsoft InfoPa O amp Wiki Page Library An interconnected set of easily editable web pages which can contain text images and web parts e Picture Library A place to upload and share pictures OE Asset Library A place to share browse and manage rich media assets like image audio and video files Figure 7 8 Library amp List Menu 16 When adding a link type menu the menu title and the URL must be entered Menu Setting PA Confirm Cancel Add Remove von Fi saneret Menu Type fi E Home m Announcements indicates a required field MT Club Schedule Title ER Document Archives me M Discussion Boards Z p Events UR
10. 33
11. L m Events Forums i i New Window New Window fz Survey ER Event Photos mi Site Contents Figure 7 9 Community Link Setting 7 7 Joining the Community The Portal users can view the community information and join the community they are interested in The community status must be public for the users to join the community To join the community select the community to join from the community list click the Visit Community button to visit and view the community information pee HE Re ae Online Communities Figure 7 10 Community List After reviewing the community information click the Apply for membership button to join the community Joining the Community Soci 365 E Figure 7 11 Community s Main Page 18 The application form will appear once the user clicked the Apply for membership button and user can enter the required information to join the community The user can choose to show of hide the contact information from other members and can also upload attachments if needed Request Join x A Confirm Cancel Basic Information Name User ID yseo Phone O public Private Email yseo jazanu edu sa O public private Additional Information Greetings Attachment Browse Figure 7 12 Community Membership Application Form Once the application form is submitted the user will become a community member and can access the community 19 MY PAGE 8
12. NKAN JAZAN UNIVERSITY an Portal System User Guide for Administrator Ver 1 0 Z Contents 4 1 Overview 6 2 Login 7 3 Main Page 8 4 ABOUT JUMP 9 5 NEWS amp ANNOUNCEMENT 10 6 E LEARNING 11 7 Community 11 7 1 Community 12 7 2 Creating Community 13 7 3 Unit Community Home 14 7 4 Community Default Setting 15 7 5 Community Member Setting 16 7 6 Community Menu Setting 18 7 7 Joining the Community 20 8 My PAGE 20 8 1 My Page 21 8 2 Personalize This Page 22 9 Administrator 22 9 1 Editing Contents List 25 9 2 Editing Main Page WJ 28 29 30 31 32 33 9 3 Site Default Setting 9 4 Site Member Setting 9 5 Site Menu Setting 9 6 GNB Setting 9 7 Login History 9 8 WebPart Connected History Overview The JUMP Portal offers integration of e Learning program and other various educational information to provide customized learning environment The JUMP Portal offers it s own bulletins and communities and other various system functions needed in the LMS LCMS and SIS The Portal users can select and combine services provided by the Portal in My Space ABOUT JUMP NEWS amp ANNOUNCEMENT E LEARNING COMMUNITY MY PAGE nila Survey introduction to College Introduction to Professor The request filled The remote server returned an error 401 Unauthorized What do you think about versity portal Current Course m tstamic Culture Ill 143 quiz we
13. P NEWS amp ANNOUNCEMENT E LEARNING COMMUNITY MY PAGE Introduction Figure 9 2 Content List All the contents of the Portal are displayed in the Content List page and administrator can edit the contents by clicking the button located next to each content new em or edit this list Alliems Findandem p Vion Mission Goa Utes vertshps 4 List Item Menu System dca Mama Figure 9 3 Content List Page The administrator can edit the contents and the changes will be applied instantly v Support Figure 9 4 Editing the Contents 23 The Figure 9 5 displays the contents editing page in Arabic and the contents can be edited in Arabic and English iagi iSu sl Figure 9 5 Contents Page in Arabic Use the Edit menu located on the top of the screen to edit and view the changes v Support A e o Detant Merter Meru Figure 9 6 Contents Page in English 24 9 2 Editing Main Page The Portal administrators can edit and reconfigure the users main page and guests page Figure 9 7 JUMP Portal s Main Page To edit users main page and guest page click the ticon located on the top of the screen Click the Edit Page from the pop up window to proceed to the edit mode page where the administrators can edit and reconfigure the main page Show Ribbon IT E LEARNING COMMUNITY shared with GE a Add a page millim Introduction to College S aae brief
14. community leader community closure status representative image and theme The community leader only be selected from the existing community users Default Setting Figure 7 5 Unit Community Default Menu 14 15 7 5 Community Members Setting The community administrator can add users to the community and assign authorizations from the Member menu Membership Setting Membership Setting Affiliate Management Add Remove Cancel a o About me User Information List 33 37H EA 301 SLICt Figure 7 6 Community Member Menu The Member Setting is used to assign the user as the administrator for community managing purpose This function is identical to the SharePoint s Person amp Group settings 7 6 Community Menu Setting The community administrator can configure community menus settings from the Menu Settings x Menu Setting YF Confirm Cancel Add Remove ae ts ws GIS Reset E base ball enu Type hou v E Home i m Announcements indicates a required field m Club Schedule Title Document Archives ER Description fl Discussion Boards 4 oy Events URL fm Events Forums New Window Now Window Ez Survey ER Event Photos Ea Site Contents Figure 7 7 Community Menu Setting All the menus included in the community will be displayed on the left of the screen and the administrator can click the menu to edit or delete The menu
15. og page Displays all the apps available Apps Create desirable new list and site TASKS Can add and manage the user tasks 20 8 2 Personalize This Page To edit My Page click the Personalize this Page located on the top of the screen i d mace gt About Me E LEARNING Sian Out MY PAGE Show Shared View Dar Dann A nin Reset Page Content Figure 8 2 Personalize Menu Top Zone Add a Web Part Middle Left Zone Search this site p Add a Web Part Middle Right Zone My Paga Hidden MySite Personal Site Uparade On Navigation Followed Counts Hidden MySite First run experience Trending tags Profile Schedule Bottom Zone Blog Add a Web Part Apps Tasks Recent Figure 8 3 Editing My Page Administrator The administrators can edit contents page main page and banner image in the Administrator menu The Portal can be edited by using the contents page saved from the SharePoint Only administrators can edit the Portal 9 1 Editing Contents List To edit Portal contents click the icon located on top of the screen to proceed to the pop up page The contents page can be displayed in English and Arabic and the administrators can click the contents to edit Figure 9 1 Contents Page 22 22 The administrator can click the Content List where the contents page is saved to view and edit the list Jive ABOUT JUM
16. page Users can download utilities to optimize the services provided by the Portal The user manual FAQ and Q amp A boards are also available to support the Portal users R TAZAN JUMP ABOUT JUMP NEWS amp ANNOUNCEMENT grepe ABOUT JUMP Information Suppport Vision Mission Goa System Introduction Utilities Worksho ps Manual Q amp A FAQ Figure 4 1 1 About JUMP Menus TABLE 4 1 1 ABOUT JUMP Menus meaane OO oean Vision Mission Goal ABOUT JUMP gt Introduces JUMP s visions and missions System Introduction gt Explains JUMP s Portal page system information Work Shops Information gt Displays Jazan University s past workshop information Utilities gt Offers utilities to be used in the Portal Manual gt Offers Portal s User Manual Support Q amp A gt Questions and answers regarding the Portal page will be posted in the Q amp A board FAQ gt Frequently asked questions and the questions answers will be posted in the FAQ board NEWS amp ANNOUNCEMENT 5 1 NEWS amp ANNOUNCEMENT The News amp Announcement menu offers latest news and announcements academic schedules and multimedia files ia JAZAN a J Mp ABOUT JUMP NEWS amp ANNOUNCEMENT lt ET MULTI PLATFORMS Announcement Archives Notice Photo Gallery eye eN Schedule Video Gallery File Gallery Figure 5 1 News amp Announcement Menus TABLE 5 1 News amp Announcements Menus SS S a
17. rame and view users who visited the Portal on that time frame and view their information The login history is available in the ricon s Site Configuration Login History The administrator can set the time frame to view the users and can download the list as Excel file AZAN e JUM ABOUT JUMP NEWS amp ANNOUNCEMENT E LEARNING COMMUNITY MY PAGE Configuration Home 7130 2014 8 6 2014 Excel Down Search L A GNB Setting Login Sequence SYS_SE_NM USE Begin Date USE End Date Login History Web Part Connected History v Admin Menu haver Documents Set Site A 2 A Default Member Menu 9 7 1 Login History 32 9 8 WebPart Connected History The administrator can view the connection history in between the Portal and LMS The LMS information is used in the Portal s main page and the users My Page The WebPart Connected History is used to analyze the LMS s entry path to the Portal The administrator can set time frame to view the history and can download the list as Excel file AZAN 3 UMP ABOUT JUMP NEWS amp ANNOUNCEMENT E LEARNING COMMUNITY MY PAGE Seer n Configuration Home v Admin Menu FR 7130 2014 2014 Excel Down Search L Ss 8 6 2 GNB Setting Login Sequence SYS_SE_NM USE Begin Date USE End Date Login History i Web Part Connected History Documents Set Site A 2 A Default Member Menu 9 8 1 WebPart Connected History
18. rator can configure the GNB a Global Navigation Bar To configure GNB click the lt r icon of located in the header and click the Site Configuration The Site Configuration displays the Portal s navigation list and their information and settings Click the information or setting to view the details Shared with AZAN Bore UM ABOUT JUMP NEWS amp ANNOUNCEMENT E LEARNING COMMUNITY A GE ESZ unn puatrorus dda page Add an app Configuration Site contents _ GlobatNavigationBar Setting 7 EE o o Manage Site settings los i Home Add Modify Delete Site configuration v Admin Menu i 2 Getting started SiteTopNavigations v A If desired select node and nodes for the selected details can se ec A me GNB Setting Login History v SiteTopNavigations AEG hae Default Infomation Pa d Hist gt ABOUT JUMP Path SiteTopNavigations ABOUT UNIV ID 81 naver v Information Documents System Introduction v Subject System Introducti Workshops Set Site gt Suppport Title_En System Introduction Body_En md igi gt wa NEWS amp ANNOUNCEMENT Default Member Menu gt E LEARNING COMMUNITY Title_Sa System Introduction Body_Sa MY PAGE NavigateUrl fintroduction Pages Systemintro aspx Target _self Sort Order 0 Permission w Permission Setting 9 6 1 GNB Setting 9 7 Login History The Portal administrator can manage the users logins The administrator can also set a time f
19. sual community for general purposes on any projects and assignment reisted topics by creating threaded discussions with project members Figure 7 2 Creating Community The indicates that the information must be entered in order to create the community Enter all the required information and check for duplicate to create the community a BEES RR Title Enter the community s title Description Enter the community description and information URL Enter the community s URL Public Y N Select to create public or private community e Public All Portal users can join the community e Private Users invited by the community administrator can join Representative Image Select the community s main image Theme Select the community s theme JAZAN TEMPLATE Select the template according to the community type 13 7 3 Unit Community Home Community s menus are configured depending on the templates Below images displays 3 community types the Portal offers Since the menus offered by the community types differ from one another it is important for users to select the right template for the community to minimize editing Figure 7 3 General Community Figure 7 4 Social Club Community Home Home Figure 7 5 Team Work Community Home 7 4 Community Default Setting The community s administrator can edit community information and settings The administrator can edit the community title description access authorization
20. the community types Z ab ti p ABOUT JUMP NEWS amp ANNOUNCEMENT E LEARNING COMMUNITY MY PAGE 57s marrows ioe Online Communities ling process in the online community such as roo University Jazan the learn di on the nature of Profile _ My Community p Wy communities Facilitator at Community F zE i Rece nt Team Science and Technolo ao hea ees Communities Club BaseBall her acme Communities by Category Member at Community Sern Club Computer Commun ity Team Work Genera Social Club Notice lt Community List Responsibilities of users Stepping out of the picture Figure 7 1 Community Page 11 12 7 2 Creating Community To create community the user must enter required information regarding the community and check if identical community already exists The community theme must be selected along with the community access authorization YF Confirm Cancel Indicates a required field Tille Redundancy Check Description introduction of Community URL http2 jump jazanu edu sa collab sites1 Redundancy Check Y ON O HandsGray O Platinum2 JAZAN TEMPLATE Social Club Community for students to get to know one another and to share common interests Team Work Communi ity for students to share knowledge to enhance the learning efficiency and effectiveness They can share documents manage tasks and track General Ca
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