Attendance System User Manual
Contents
1. L 7 2 Remove Fingerprint Matching 7 2 1 Go to Device Management and then Fingerprint Management 7 2 2 Select Staff and then click Delete L L 7 2 3 Click Yes to confirm the removal action O 8 Data Download 8 1 Download Data form Device 99 8 1 1 Go to Device Management and then Fingerprint Transport L 8 1 2 Select target device E 8 1 3 Click Connect to establish the connection C 8 1 4 Click Download Record to start the download action Ld 8 1 5 Record will be transferred from device to computer database 8 1 6 Click Disconnect and Close if exit this window 8 2 Delete Record 8 2 1 Repeat Step 8 1 2 to 8 1 3 8 2 2 Click Delete Record Notes Please download the records before deleting them the deleted Ld records are 8 2 3 Delete attendance records succeeded will be displayed in the communication message window as 8 2 4 Click Disconnect and Close if exit this window 8 3 Preview Raw Record 8 3 1 Go to Attendance Management and then Raw Swipe Record 8 3 2 Click on Click here to select Dept and then select the department Doo 8 3 3 Select target staff and the then specify Begin Date and End Date All swipe records in the specified time period will be listed Lo E L 9 Device Communication Device Communication handles all comm2. as staff clock in time regardless of staff swipe records Count Late Arrival Whether late arrival time will be counted Count Early Departure Whether early departure time will be counted 11 1 7 Allow Late A buffering time zone for late arrival In this example the setting is 00 15 which means 15 minutes buffering time is provided For staff arriving at 09 15 or before the system will not count the staff as late arrival However if staff arrival at 09 16 then the staff is late and the late time will be 16 minutes instead of 1 minute Allow OE A buffering time zone for early off The concept is same as Allow Late Early In as OT Count the work time before In Time as overtime Late Out as OT Count the work time after Out Time as overtime 11 1 8 OT Shift Define whether the shift is an Overtime Shift Absent Type If this is an Overtime Shift specify the way to handle staff absence Whether it is regarded as Absent or No OT 12 Shift Pattern Management After setting the Shifts user has to define the shift pattern Shift pattern describes work hour in each day on a yearly monthly weekly base 12 1 Add Weekly based Shift Pattern 12 1 1 Go to Attendance Management and then Shift Pattern Management C 12 1 2 Select Weekly and then click New Pattern 12 1 3 Input Name for new shift pattern 12 1 4 Select the new shift pattern and then click A
3. to save The new absence record will be shown Po 15 3 Batch Absence Leave Record Registration 15 3 1 Go to Attendance Management and then Absence Management 15 3 2 Click Batch Registration Ld 15 3 3 Click Select staff 15 3 4 Click Click here to select Dept and then select the target department 15 3 5 Put a tick in the box for all target staff Or right click on the blank area click Select All on the popup menu to select all listed staffs Click OK to proceed 15 3 6 After selecting staffs input all necessary information Refer to Step 15 2 4 to 15 2 7 for details 15 3 7 Click OK to save and then click Cancel to exit 16 Manual Adjustment If staff does not have either clock in or clock out record the system will not able to generate an accurate attendance report User must add the record manually 16 1 Add Swipe Record 16 1 1 Before adding swipe record Adjustment Reason has to be defined first Go to Staff Management and then Basic Information 16 1 2 Select Manual Adjustment Reason 16 1 3 Click Add to add new reason and then click Save Click Close to exit 16 1 4 Go to Attendance Management and then Manual Adjustment 16 1 5 Click on Click here to select Dept and then select the department 16 1 6 Select staff and then click Add Ne
4. Address The IP Address should be same as the one in Fingerprint The model No pls confirm with your Supplier Notes for details of the IP configuration please refer to the Fingerprint 4 6 Click Save to save the settings 4 7 The new device will be shown in the device list Repeat Step 4 2 to Step 4 6 until all devices are added to the system 4 8 Go to Device Management and then Fingerprint Transport 4 9 Select target device 4 10 Click Connect to establish the connection 4 11 Ifthe connection configuration is correct Connection succeeded will be displayed in the communication message window 4 12 Click Disconnect and Close if exit this window 5 Department Management Department Management handles department settings in the system User can add delete modify department here There should be at least ONE department in the system as department must be assigned during adding new staff record 5 1 Add New Department 5 1 1 Go to Staff Management and then Department Management 5 1 2 Click Add to add new department 5 1 3 Input Dept No and Dept Name Click OK to save and exit oo 5 1 4 New Department will be shown 5 2 Add Subsidiary Department 5 2 1 Click Add and then input Dept No and Dept Name 5 2 2 Specify the parent department in Unde
5. 1 Add New Public Holiday cccccccsseesseeeeseesseeteesesseeseenseeaes 32 10 2 Sunday and Other Regular Day Off 0 0 cece ceeseeeeeeeneeeees 34 10 3 Holiday Allotment 53 22 65 ets esters as OE 36 Shift Manage erent ie sics eps eocecn sca dE cent 38 12 13 14 15 16 17 18 19 20 H i Add New SUM sistcecedeussicrctstansiviyecscneassiuacaasaaseori ie sdateredelaussaundpanassias 38 Shift Pattern Management cccccccssccssssecsscesssecsssecesecsesscesseessseecseneesees 42 12 1 Add Weekly based Shift Pattern 0 0 cc ccc cccccceseseteceseeeseeeenes 42 Staff Shift Schedules 523500 act0 s eecuesiatiacceeieariy Hate a OO ae 45 13 1 Add New Schedule 2 4 o4 2nc gained ith he oman 45 13 2 Modify Delete A Shift Schedule ccccccccccsecscesseeeeseeeeseeeees 48 Temp Shift Management 3 505223 iccasdcotsi nannind Aes iaca tan eats 50 14 1 Add Temp Shift ossscicousssecascauseas Vateveutss sartontes vakinuhuvawetenuanviaed 50 Absence Wlanasemenl 5 566 036 0052 cescsicasouaes sensed oteeasdguaseccdysesacavarmessouseoretesstees 52 15 1 Define Absence Reasonn cccccccsscecescesseeesssecsetesssecesseeesseessneeeses 52 15 2 Add Single Absence Leave Record ccccccceccesceeeeeeteeeteeeaeeeeee 54 15 3 Batch Absence Leave Record Registration 000000000000000000000000 56 Manual Adjustment ces ssinc 5s 5 as sae Sees ia su casa sca ea a
6. finish staff fingerprint matching and registration of staff fingerprints on the FINGERPRINT 9 3 4 Click Disconnect and Close if exit this window 9 4 Upload Template The templates in computer database can be uploaded to fingerprint machined Effort saved for repeat registration in different fingerprint machines 9 4 1 Repeat Step 8 1 1 to 8 1 3 9 4 2 Click Upload Template Ld 9 4 3 All templates will be uploaded to the selected fingerprint machine Notes all existing templates 9 4 4 Click Disconnect and Close if exit this window 9 5 Delete Template Delete ALL fingerprint templates in fingerprint machines 9 5 1 Repeat Step 8 1 1 to 8 1 3 9 5 2 Click Delete Template Ld 9 5 3 All templates will be deleted Notes This process is 9 5 4 Click Disconnect and Close if exit this window 10 Holiday Management User has to specify the date of holidays and then allot the holidays to different departments 10 1 Add New Public Holiday 10 1 1 Go to Attendance Management and then Public Holiday LY 10 1 2 Click Add Holiday to add new holiday category O 10 1 3 Specify Year and enter Category Name Click OK to proceed 10 1 4 Select the new category and then click Add Detail ee Oe es 10 1 5 Specify Begin Date and End Date Input the Holiday Name Click OK to proceed 10 1
7. 18 1 1 Show all swipe record for selected staffs 18 1 2 Go to Report and then Raw Swipe Record LT 18 1 3 Click Select Dept or Select Staff to select department or staff ae T 18 1 4 Specify the Begin Time and End Time and then click Search L 18 1 5 Raw swipe records will be listed 18 1 6 Click Preview to preview print layout click Print to print the report click Export to export the report to excel file C TI T 18 2 Attendance Detail Report 18 2 1 Go to Report and then Attendance Detail Report 18 2 2 Click Select Dept or Select Staff to select department or staff Ld 18 2 3 Specify the Begin Date and End Date 18 2 4 Click Preview to preview print layout click Print to print the report click Excel to export the report to excel file Notes To export the report to excel file must be installed on the computer a T 19 System Tool 19 1 Database Backup 19 1 1 Close application software 19 1 2 Open My Computer browse following path C Program Files FINGERPRINTENU db There will be a file named IMS6S mdb 19 1 3 IMS6S mdb is the database file for the system All in out records staff information and shift schedules are stored in this database 19 1 4 Make a copy for IMS6S mdb 19 1 5 Store the copy to other media for example CR ROM US
8. 6 New holiday will be added Repeat 10 1 4 to 10 1 5 until all public holidays have been added L 10 1 7 Click Delete Detail or Modify Detail to delete and edit the public holidays 10 2 Sunday and Other Regular Day Off 10 2 1 Go to Attendance Management and then Public Holiday 10 2 2 Click Quick Setup 10 2 3 Specify Year and then select the day of regular day off C 10 2 4 Select Customize to define a customized day off 10 2 5 Click Alternate Weekend for alternate long week and short week 10 2 6 Click OK to proceed The system will generate a new holiday category with selected day in whole year Ld 10 3 Holiday Allotment 10 3 1 After defining Public Holidays the holiday must be allotted to staff before they are taking effect 10 3 2 Go to Attendance Management and then Holiday Allotment 10 3 3 Click Batch Allotment to allot holiday to more than one department 10 3 4 Select Departments and then Holiday Category Click OK to finish 10 3 5 The Holiday will be allotted to selected departments Lo 10 3 6 Repeat Step 10 3 4 to 10 3 5 to allotment other holiday categories 11 Shift Management Shift refers to office hour User has to define all possible office hour e g 09 00 am to 06 00 pm 11 1 Add New Shift 11 1 1 Go to Attendance Management and then Shift Managem
9. Attendance System User Manual Version 2 0 Last edited on 78 October2012 10 11 Table of Contents Software Installations 237 5305 ss saschssaenosien vores ease RA 5 Login and Interface Preview c cssccssscesssessssecssccssscesseeesseeesssessneesneees 8 ZI LOSI nenni cea easiness thao Se 8 2 2 Main Window 2c sis stepte eaten Stipes ede ds eae ae R 8 2 3 Child Wind Wee hcdawescacssavnevitervotamniceqstarceetitedssmunnotees e i 9 Software Operation Guide ccccccccssccsecesseecesceeesceecseceseecsseeseseeenseeesas 10 3JL First Time RUN ne re a aA AEO AEEA 10 3 2 Check Staff In Out Records 0 0 cece ececceceeeeteeeeeceeeseeeneeeseenaes 10 3 3 View Attendance Report cccceccccsssesssecsssecesscessscesseessseesseeesses 10 3 4 Add Leave Records in Attendance Report ccccceeseesteees 10 3 5 Adjust In Out Records in Attendance Report ccseeeee 11 3 6 Staff Resignation ccccccccscccsssssecessecesssecssnesssecessecesseesstsesseeesseees 11 Connection Configuration 0 ccccccccsccesccceceessecesseeeseceeseceeeecssaeeeseeesas 12 Department Management cccccecccccccesseecessseceesseeecesseecesesecessaeeeensaeees 15 5 1 Add New Department 0 ccc cccccccesseeceseecessneeeceseeeeeseaeeenseeees 15 5 2 Add Subsidiary Department cc ccc ccesecesseeeeeceeseeeeseeeeseeeees 16 5 3 Edit Del
10. B Flash or network drive 19 2 Selective Record Backup 19 2 1 Goto System Management and then System Tool O 19 2 2 Anew window will be brought up User can specify the backup location first 19 2 3 To specify the backup location go to Database Processing and then Configure Database Backup Location L 19 2 4 The system will request user to login again 19 2 5 Select the target backup folder and then click OR 19 2 6 Check whether the configured location is correct in Database Backup Location 19 2 7 Begin to backup database if the location is correct 19 2 8 Go to Database Processing and then Backup Records 19 2 9 Specify Begin Date and End Date for record backup Then select the items needed to backup User can right click the mouse to bring up a selection menu Click Select All to select all items at once 19 2 10 Click Start to proceed 19 2 11 Click Finish to exit Ld 19 2 12 The backup file IMSDB MDB will be stored at the specified backup location Notes Before the backup process user has to make sure there is no backup file MSDB MDB in the backup location otherwise backup action will fail
11. Sac avd eRGo ss sus Sansa ade ove ode 59 16 1 Add Swine Record iis5255 52 ststes acer wo aliens eet aes 59 Attendance ATA SUS sche ao cut cs a atlanta Gs has Acasa een totes 62 17 1 Analysis Configuration cccccccsscssseceeseceessecessesseecssaecssaeeeaes 62 DAD NANG S ES esses ara a E E ONES 64 Generate Reports ecne dass das nas Ae Geena iene nae 66 18 1 Raw Swipe Record Report 0 cece ccccecesceeeececeeeeetsecneeeeaeenees 66 18 2 Attendance Detail Report cc cccccccesseceseseceeeseeeeceeseeessaeees 67 System TOO 234 eo ei heen Gees ee 69 19 1 Database Backups siiscs ccccississsiceestiay etic cinassiccansnaest ideas cayagniane aeons 69 19 2 Selective Record Backup c ccccccccescesseceseeeseceesecesseecseeessseeeses 69 19 3 Restore Database tienen annn iS 73 19 4 Remove Antique Record ccccccccccccssceceseeeeeeseceeseeeeeeesseeeneneees 74 Trouble shooting g foci devas tacpineeccdepyseseh eae oan get ideas daotes aoc plete cael 76 20 1 Cannot see new department after adding the department 76 1 Software Installation 1 1 Put the Installation CD into CD ROM drive 1 2 Browse the CD and double click on file Setup exe 1 3 The installation wizard will start click Next to proceed 1 4 Select installation path and then click Next 1 5 You can change to D Tas or E Tas The data will more safty 1 6 The system will begin to instal
12. dd a y 12 1 5 Select Begin Date 12 1 6 Select Shift Name to assign to specified day and then click 12 1 7 Click OK to proceed O 12 1 8 Shift will be assigned to selected day L 12 1 9 Repeat Step 12 1 4 to 12 1 7 until all work days have been assigned with a shift In the following example the shift pattern will be Mon Fri Shift 0900 1800 Sat Shift 0900 1300 Sun Ignored as it is set to be public holiday Refer to Section 7 for details 12 1 10Click Close to exit 13 Staff Shift Schedule After setting shift pattern user has to assign the shift pattern to staffs For staffs without any assigned shift no attendance records will be shown in attendance reports 13 1 Add New Schedule 13 1 1 Go to Attendance Management and then Staff Shift Schedule C 13 1 2 Click Batch Scheduling O 13 1 3 Click Select staff 13 1 4 Click Click here to select Dept and then select the target department 13 1 5 Put a tick in the box for all target staff Or right click on the blank area Click Select All on the popup menu to select all listed staffs Click OK to proceed 13 1 6 Select shift pattern in Assign Shift and then set the Begin Date and End Date The system default setting is no end date 13 1 7 Un tick the No Ending Date if there is a specify end date for the assigned shif
13. ent 11 1 2 Click New Shift L 11 1 3 Input Shift No and provide a Name for the new shift Click OK to proceed 11 1 4 11 1 5 Select the new shift and then click Add Detail Loo Ef Input the necessary information In Time Clock in time Out Time Clock out time Earliest In The possible earliest clock in time In this example the time is set to be 07 00 That means for staff swiping card on after 07 00 the swipe records will be considered as a valid clock in record If staff swipe at 6 59 or before the system will ignore those records and they will be taking into account during attendance analysis However those swipe record and still be seen in raw swipe record Latest Out The possible latest clock out time The idea is same as the Earliest In but this is for clock out time In this example if staff works over midnight and swipes card at 01 59 AM the system will still take this swipe record as a valid clock out record Notes The Earliest In and Latest Out time settings should not be overlapped otherwise swipe record in the overlapped time period will be taken as both clock in and clock out record Also for Earliest In and Latest Out to taking effect a analysis parameter must be set refer to for details 11 1 6 Need Swipe Whether staff required to swipe cad or not If this option is NOT selected the system will take the In Time
14. ete Department ccsssecsssessesecssecesseessscessneesssecsees 17 Staff Management s2i5755 32052 4aneses Geeree sis eos ee ees 18 Geb Add N w Staffi engien iuen Secdets aad epee ee ean 18 6 2 Modify Delete Staff ccccccescessecsssecssecssccesscsesseessncessnenseneesees 19 G3 Staff Reston ation sen unioun aa iii iii iasi 20 6 4 Display Staff in Subsidiary Department 0 000 cc cece eee 22 Fingerprint Management 0 cceccceccecscceeceeseeececeeeeeeceeceaeeaeeeaeeneeeaeeneee 23 7 1 Staff Fingerprint Matching 0 00 0 0 cece ceeeeeeceneeeteeesecneeenaeenees 23 7 2 Remove Fingerprint Matching 00 cccccccccescceeseecerseeeseeeseeees 24 Data Dovnload es e she seve e E see wes oo egos A 25 8 1 Download Data form Device 0 0 0 0 ccc cceccecesecesseeeseceesecenseeenseeeees 25 8 2 Delete Record ee E A E tea tates 26 8 3 Preview Raw Record isi cc ikon Gls ie ddeleedaecleieniGs ares eeenieys 26 Device Commumication cccccceccccescesssessscesssccsssccessesesscesseeessnecsanessees 28 9 1 S t Device Clock esse eis a a a a a ian 28 OD Set Staff NaMe oeei eonan caus evs Sepia RE vedas 28 9 3 Download Template i scccscncdnaaiteann elite 29 9 4 Upload Template lt i cates cnak aiid eect eh a et ea areata 30 9 5 Delete Template i0i vrsiissk Rat es ed ch Gascon nce nents 31 Holiday Vicia enn os 2 ceed Sct attests tute deans ecto eeecaght SN wadadeaea es 32 10
15. l the program 1 7 Click Finish to complete the installation 2 Login and Interface Preview 2 1 Login 2 1 1 Click in desktop to enter Software 2 1 2 The default login account is system and the password is blank no password 2 2 Main Window 2 2 1 A Menu Bar B Shortcuts Bar C Current Login Account D System Date Time A D C u E L 2 3 Child Window 2 3 1 Clicking items on Menu Bar or Shortcuts Bar will open the individual child window Each child window will have there own Icon Bar Po Icon Bar 3 Software Operation Guide Time Attendance System is designed for collecting staff clock in out records The collected data will be processed in order to generate required attendance report The followings are procedures for different tasks and their corresponding sections in this manual 3 1 First Time Run 3 1 1 3 1 2 3 1 3 3 1 4 3 2 3 2 1 3 2 2 3 2 3 3 2 4 Setup device connection Section 4 Setup device clock Section 9 1 Configure analysis parameters Section 17 1 Add department Section 5 1 Check Staff In Out Records Add staff account Section 6 1 Match staffs fingerprint Section 7 1 Download in out records Section 8 1 View records Section 8 3 3 3 View Attendance Report 3 3 1 3 3 2 3 3 3 3 3 4 3 3 5 3 3 6 3 3 7 3 3 8 Input public holiday Section 10 1 and 10 2 Allot holiday to staffs Section 10 3 Create shif
16. ll records of resigned staff is still preserved in the system 6 3 1 Select target staff 6 3 2 Click Modify to edit staff information Es 6 3 3 Select Resign and then click Yes to confirm staff resignation a 6 3 4 Specify the resign date and reason Click Save to save the changes 6 3 5 The resigned staff will not be listed unless Show Resigned Staff is selected Loo GO L 6 4 Display Staff in Subsidiary Department 6 4 1 Click on the parent department O 6 4 2 No staff will be listed if there is no staff belongs to selected department Once Show Sub Department is selected all staffs in subsidiary department will be listed a i 7 Fingerprint Management Before downloading records from fingerprint machine user must match the fingerprints with corresponding staffs All un matched fingerprints will not be saved 7 1 Staff Fingerprint Matching 7 1 1 Go to Device Management and then Fingerprint Management 7 1 2 Select Staff and then click New L L 7 1 3 Specify the Fingerprint No The Fingerprint No is the User ID in FINGERPRINT Notes for fingerprint enrollment of FINGERPRINT please refer to Lo 7 1 4 Select Save to save the settings Ea 7 1 5 A log will be shown for staffs completed the fingerprint matching Repeat Step 7 1 2 to 7 1 4 until all staffs have been matched with corresponding fingerprints
17. ment Absence Management handles all absence records of staffs The records might be annual leave sick leave etc User can also add special records such as Meeting with customer Business trip etc 15 1 Define Absence Reason 15 1 1 Go to Attendance Management and then Absence Management LY 15 1 2 Click Absence Reason 15 1 3 Click New to add new absence reason Input all the absence reasons and then click Save Ld 15 1 4 Click Close to exit 15 2 Add Single Absence Leave Record 15 2 1 Go to Attendance Management and then Absence Management 15 2 2 Click on Click here to select Dept and then select the department 15 2 3 Select staff and then click Add New 15 2 4 Select Off Duty Reason and then specify the Begin Date Begin Time End Date and End Time 15 2 5 If staff is absence for half day or a couple hours user has to specify whether the staff still need to swipe card or not If no swiping card are required the system regard the Begin Time and End Time as clock in time and clock out time accordingly Clock in Required Staff has to swipe card during on duty Clock out Required Staff has to swipe card during off duty 15 2 6 Specify the number of Days that the leave absence taken User can input 0 1 0 5 or 1 etc 15 2 7 Click OK
18. r and then click OK 5 2 3 The new department will be added under specified parent department 5 3 Edit Delete Department 5 3 1 Select department and then click Modify to edit department info 5 3 2 Select department and then click Delete to delete a department 6 Staff Management Staff Management handles all staff settings including adding deleting modifying staff information User can also handle staff resignation here 6 1 Add New Staff 6 1 1 Click on function bar Staff Management and then Staff Management 6 1 2 Click Add to add new staff 6 1 3 Input Name Staff No and Dept The other fields are optional Click Save to save the new staff 6 1 4 New staff will be displayed in Staff List 6 2 Modify Delete Staff 6 2 1 Select target staff 6 2 2 Click Modify to edit staff information __ 6 2 3 Click Delete to remove staff from database Note Once the staff is deleted all related data including attendance records will be removed This process is 6 3 Staff Resignation When a staff resigned user can first set the staff to be resigned rather than deleting the staff directly The resigned staff will be not shown in the staff listing unless user enables Show Resigned Staff option The resigned staffs will also be excluded in reports unless specified However a
19. t Section 11 1 Create shift pattern Section 12 1 Assign shift to staffs Section 13 1 Download in out records Section 8 1 Run attendance Analysis Section 17 2 Generate attendance reports Section 18 2 3 4 Add Leave Records in Attendance Report 3 4 1 3 4 2 3 4 3 3 4 4 Add absence reason if not available Section 15 1 Add new absence record Section 15 2 Run attendance Analysis for affected staffs on leave dates Section 17 2 Generate attendance reports Section 18 2 3 5 Adjust In Out Records in Attendance Report 3 5 1 Add manual adjustment reason if not available Section 16 1 3 5 2 Add new adjustment in out record Section 16 1 3 5 3 Run attendance analysis for affected staffs on adjusted dates Section 17 2 3 5 4 Generate attendance reports Section 18 2 3 6 Staff Resignation 3 6 1 Remove staff fingerprint matching Section 7 2 3 6 2 Change staff employment status to resigned Section 6 3 3 6 3 Delete staff after certain time period Section 6 2 4 Connection Configuration 4 1 Goto Device Management and then Device Management Ee 4 2 Press Add to add new fingerprint device 4 3 Specify Device No and input Device Name Device No should be same as Machine ID in FINGERPRINT Notes for details of Machine ID setting please refer to 4 4 For TCP IP connection select Network And then specify the IP
20. t pattern Click OK to proceed 13 1 8 The selected shift pattern will then be assigned to the staffs in the specified period Click Cancel to close the Batch Scheduling Window L 13 2 Modify Delete A Shift Schedule 13 2 1 Go to Attendance Management and then Staff Shift Schedule 13 2 2 Click on Click here to select Dept and then select the department Ld 13 2 3 Select particular staff corresponding shift schedule will be shown Select the shift schedule which required being deleted modified LT O 13 2 4 Click Delete Modify to delete modify a shift schedules L T 14 Temp Shift Management Instead of assigning shift to staff by shift pattern user can assign the shift directly to staff on particular dates which is called Temp Shift Temp Shift has highest priority in the system Once temp shift is assigned on particular date it will override all Holiday or Shift Schedule settings 14 1 Add Temp Shift 14 1 1 Go to Attendance Management and then Temp Shift Management Ed 14 1 2 Click on Click here to select Dept and then select the department LT 14 1 3 Select staff and then click Add New Ld 14 1 4 Select Shift Name and then click to confirm 14 1 5 Specify the Begin Date and End Date and then click OK to Save 14 1 6 The assigned Temp Shift will be displayed oF 15 Absence Manage
21. unication processes between computer and fingerprint machine 9 1 Set Device Clock 9 1 1 Repeat Step 8 1 2 to 8 1 3 9 1 2 Click Set Time to synchronies the device time with computer time Notes Please ensure the computer time is correct before synchronizing the time otherwise all swipe records after the synchronization will be incorrect Ld 9 1 3 Device time is synchronized with computer time O 9 1 4 Click Disconnect and Close if exit this window 9 2 Set Staff Name To display staff names on screen of fingerprint machine during taking time records 9 2 1 Repeat Step 8 1 1 to 8 1 3 9 2 2 Click Set Name 9 2 3 Staff names will be uploaded to fingerprint machine Notes User must finish staff fingerprint matching and registration of staff fingerprints on the FINGERPRINT 9 2 4 Click Disconnect and Close if exit this window 9 3 Download Template The fingerprint information registered in fingerprint machine is saved as Templates Each template refers to fingerprint information of one finger The templates are not image of any kind and they are NOT ABLE to regenerate the original fingerprint image These templates can be saved in computer database for future fingerprint information transfer 9 3 1 Repeat Step 8 1 1 to 8 1 3 9 3 2 Click Download Template 9 3 3 Templates will be downloaded from fingerprint machine to computer database Notes User must
22. w L 16 1 7 Specify Adjustment Date Adjustment Time and select Adjustment Reason Click OK to add new record 17 Attendance Analysis 17 1 Analysis Configuration 17 1 1 Go to Attendance Management and then Attendance Analysis Ld 17 1 2 Click Analysis Parameter to configure the analysis rules 17 1 3 In Out Attendance Rule The default setting is Ignore In Out This one should not be changed Work Time Unit min Minimum step unit of work time Absent Time Unit min Minimum step unit of absent time Treat invalid Swipes as Absence If either clock in or clock out record is missing the system will treat it as absence Match I O record according to Shift def Once this option is enabled system will search for valid attendance records according to the Earliest In and Latest Out settings Refer to Section 11 1 5 for details Click Save to save and exit 17 2 Analysis 17 2 1 Go to Attendance Management and then Attendance Analysis Ld 17 2 2 Click By Dept and then select departments for analysis 17 2 3 Or click By Staff and then Select Staff 17 2 4 Specify the Begin Date and End Date and then click Analyze to start the analysis Ld 17 2 5 Wait until the progress bar reach 100 17 2 6 Click Close to exit Ld 18 Generate Reports 18 1 Raw Swipe Record Report
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