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User`s Manual - Firmware Center

1. Forwarding or Storing Faxes in Memory To prevent unauthorized users from seeing sensitive faxes you can set the machine to forward received faxes to a preset destination or store them in memory without printing them out Receiving a Fax e This function is available for the Type 5 and 6 models only e The table below shows what happens after forwarding succeeds or fails depending on the 1 machine s configuration Success Automatic The machine prints out the fax and deletes it from memory Success Manual The machine stores the fax in memory for later manual printing Failure Automatic The machine prints out a forwarding failure report prints out the fax and then deletes it from memory Failure Manual The machine prints out a forwarding failure report and stores the fax in memory for later manual printing e If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a paper jam the fax will remain in memory The remaining pages will start printing as soon as the problem is resolved e The number of forwarding attempts and the attempt interval time can be specified using Web Image Monitor For details about the forwarding destination forwarding trials and interval settings see page 169 Configuring the System Settings Forwarding settings To specify the forwarding conditions for received faxes configure the machine as follows 1 Press the User Tools
2. 2 Press the One Touch button to which the desired Quick Dial entry is registered For registering the Quick Dial entries see page 100 Registering Fax Destinations Press the Shift key if you want to use Quick Dial entries Nos 5 to 8 before pressing a One Touch Address Book On Hook Dial Pause Redial DCT878 e You can check the registered names and fax numbers by printing a report For printing the Quick Dial list see page 148 Printing Lists Reports 108 Sending a Fax Specifying the destination using Speed Dial 1 Press the Facsimile key 2 Press the Address Book key dress Book c Book Shortcut to Func gt J S Image Quality Pause Redial Density Shift Wi Fi t Alert DCT876 3 Press the 4 or Y key to select Search Address Book and then press the OK key If you want to search for a specific entry by its registration number or name use the following procedure e Searching by the registration number Press the Address Book key again enter the number using the number keys and then press the OK key e Searching by the name Enter the first letters of the name using the number keys and then press the OK key Each time you enter a character the display changes to show the matching name 4 Press the 4 or Y key to select the desired Speed Dial entry and then press the OK key For registering the Speed Dial entries see page 100 Registering F
3. gt oS B Specify a destination e To specify a destination from the PC FAX address book Select a destination from User List and then click Add to List Repeat this step to add more destinations To enter a fax number directly Click the Specify Destination tab and enter a fax number up to 40 digits in Fax Number and then click Add to List Repeat this step to add more destinations 5 To attach a cover sheet click Edit Cover Sheet on the Specify Destination tab and then select the Attach a Cover Sheet check box 6 Click Send e For details see the PC FAX driver Help e A fax number can contain O to 9 P pause ond FF 116 Using the Fax Function from a Computer PC FAX e To use tone services on a pulse dialing line insert in a fax number switches the dialing mode from pulse to tone temporarily e To delete an entered destination select the destination in Destination List and then click Delete from List Canceling a fax You can cancel sending a fax using either the machine s control panel or your computer depending on the status of the job Canceling while the machine is receiving a fax from the computer If the machine is shared by multiple computers through a print server be careful not to cancel another user s fax 1 Double click the printer icon on the task bar of your computer 2 Select the print job you want to cancel click the Document
4. Memory Overflow Memory Overflow TX Cancel Misfeed BypassTray Misfeed Stnd Tray Misfeed Tray 1 Net Communication Error Memory has almost reached capacity during sort copy The data is too large or complex to print The machine s memory reached capacity while scanning the first page of the original to store a fax job in memory before transmission The machine s memory reached capacity while storing a fax in memory in Memory Transmission mode Memory has reached capacity while scanning the second or later pages of the original when trying to send a fax in Memory Transmission mode Paper has been jammed in the bypass tray Paper has been jammed in the paper exit area Paper has been jammed in the tray paper input area Connection with the server was lost while sending or receiving data If several originals are still to be scanned it is recommended to start printing now and copy the remaining originals separately If originals are being scanned from the ADF remove any remaining pages from the ADF If using the PCL printer driver set Resolution in Print Quality to 600 x 600 dpi Resend the fax in parts as several smaller individual faxes or send at a lower resolution Press TX to send only the pages that have been scanned in memory or press Cancel to cancel Remove the jammed paper See page 202 Paper Feed Problems Remove the jammed pape
5. PDF E File Format Black amp White TIFF m Scan Size gt A4210x297 v E Resolution gt 300 x 300dpi v m Density OBE O Please enter Administrator Password Apply Cancel Quick Dial Number Optional Select when setting the destination as a Quick Dial entry Name Required Name of the destination The name specified here will be shown on the screen when selecting a scan destination Can contain up to 16 characters Service Name Required Path to the directory where scanned files will be stored Consists of the IP address or name of the destination computer can contain up to 64 characters and name of the shared folder can contain up to 32 characters Domain Optional Specify the name of the domain to which the computer belongs Can contain up to 15 characters Login User Name Optional User name for logging in to the destination computer Can contain up to 32 characters Login Password Optional Password for logging in to the destination computer Can contain up to 32 characters Directory Optional Directory within the shared folder for storing scanned files Can contain up to 64 characters Notification E mail Address Optional E mail address to which a notification is sent after transmission Can contain up to 64 characters 80 Registering Scan Destinations File Format Color Gray Required File format of the scanned file when scanning in color Scale PDF or JPEG can be selected PDF supports multiple pa
6. Press this key to display the menu for manually configuring the settings in Infrastructure or Ad Hoc mode selected in Wi Fi Key By holding down the key you can display the menu for configuring the WPS using the PIN code or in PBC mode This key cannot be used if Wi Fi Enable is set to Disable Density key Press to adjust image density for the current job e Copier mode select from 5 levels of density e Scanner mode select from 5 levels of density e Fax mode select from 3 levels of density Scanner key Type 5 Type 6 only Use this key to switch the machine to scanner mode 25 26 1 Guide to the Machine About Operation Tools This section explains the operation tools of this machine e Depending on the model Web Image Monitor may not be available For details about model specific differences see page 8 Differences in Performance Functions between Different Models Control Panel The control panel contains a screen and keys for controlling the machine Using the control panel you can configure the machine s various settings For details about how to use the control panel see page 127 Configuring the Machine Using the Control Panel Web Image Monitor You can check the machine s status and configure its settings by accessing the machine via Web Image Monitor For details about how to use Web Image Monitor see page 163 Using Web Image Monitor Initial Setup Initial Setup When you
7. Replacing ihe Print CUMING Sc aricstece tec leachate e ee ee l Cautions When Cleaning cccccccssssssesesessesesesessesesesesecseseseecesesesecscseseseeseseseeecseseecsesesecsessssesessseesesseseeessesee LOZ Cleaning the Inside of the MAChiNe ccccccsesssesesseseseseseseseseecscsesesesesesecsesesesesesstecsesessssestetstssssseseeseeees 198 Cleaning the Exposure GlOSS zscicoscccnccuxcaienssiasanuseusesicosennsacuneddcosussaodseutedsedenasadecuneddeosrssaedseunedteieoncaneenedcne dl OF Cleaning the Auto Document Feedel ccccccccssssesssscsesscseseescsescsesecscsescsesscseeecsesesseseescsesesssesssssesssssssesseaess ZOO 10 Troubleshooting Common Problems sisri ianaeaieo niiina aiai O Poper Feed Problemerne nie inan EE E EE E E a Oo Removing IGM IPC Jamsessie S a OO REMOVING SCANNING JAMS sssessssseesesessesesesesesrsstsesresesesresesessestsessesesrssesesresesesresesessesesrssesesessesesresrssseese LOG Print Quality POON S scectcariecrcecencave ct ani eestodenencnav eigte cnecayestouiectneautcaces nen ecgts cuecacesauiectevantcaressovecoteaneracesteueconeveae KO Checking the Condition of the MaChine c ccccccessssssssssesesesesesesscscseseseseseseescecsesesesseestsssesssssststetsesesssesee 2 LO Pri F bl m 211 Print Positions Do Not Match Display P OSHIOINS ocorecseeccsczeceedenchdecscx coeneeeconacacecuaedincktaadeseatonrseieedcennceneats Alz Copier Probl 213 onr ro 211 eoe O E A E E mn SAO Scanner Proble
8. TIFF E Scan Size gt A4 210x297 E Resolution gt 300 x 300dpi m Density OnE O Please enter Administrator Password Quick Dial Number Optional Select when setting the destination as a Quick Dial entry Required Name of the destination The name specified here will be shown on the screen when selecting a scan destination Can contain up to 16 characters E mail address to which a notification is sent after transmission Can contain up to 64 characters Notification E mail Address Subject of the e mail Can contain up to 64 characters Sender s Name Optional Name of e mail sender The name specified here will be shown under From or a similar field of the recipient s email application Can contain up to 32 characters File Format Color Gray Required File format of the scanned file when scanning in color Scale PDF or JPEG can be selected PDF supports multiple pages in a document but JPEG does not Destination E mail Address Required E mail address of the destination Can contain up to 64 characters Ce 5 Scanning Originals File Format Black amp White Required File format of the scanned file when scanning in black and white PDF or TIFF can be selected Both formats support multiple pages in a document Scan Size Optional Select the scanning size for the original from A5 B5 A4 Executive Half Letter Letter Legal 16K or custom size If you select custom size select mm or Inch
9. XP Professional Microsoft Windows XP Home Edition Microsoft Windows XP Professional x64 Edition e The product names of Windows Vista are as follows Microsoft Windows Vista Ultimate Microsoft Windows Vista Business Microsoft Windows Vista Home Premium Microsoft Windows Vista Home Basic Microsoft Windows Vista Enterprise e The product names of Windows 7 are as follows Microsoft Windows 7 Home Premium Microsoft Windows 7 Professional Microsoft Windows 7 Ultimate Microsoft Windows 7 Enterprise e The product names of Windows 8 are as follows Microsoft Windows 8 Microsoft Windows 8 Pro Microsoft Windows 8 Enterprise Trademarks e The product names of Windows 8 1 are as follows Microsoft Windows 8 1 Microsoft Windows 8 1 Pro Microsoft Windows 8 1 Enterprise e The product names of Windows Server 2003 are as follows Microsoft Windows Server 2003 Standard Edition Microsoft Windows Server 2003 Enterprise Edition e The product names of Windows Server 2003 R2 are as follows Microsoft Windows Server 2003 R2 Standard Edition Microsoft Windows Server 2003 R2 Enterprise Edition e The product names of Windows Server 2008 are as follows Microsoft Windows Server 2008 Foundation Microsoft Windows Server 2008 Standard Microsoft Windows Server 2008 Enterprise e The product names of Windows Server 2008 R2 are as follows Microsoft Windows Server 20
10. e Off Default Page Size Specifies the paper size to be used when the paper size is not specified in the print job Default D Region mainly Europe and Asia A4 Region B mainly North America 81 2311 e A4 B5 JIS A5 B JIS A 8 1 2 x 14 8 1 2 x 11 5 1 2 x 8 1 2 7 1 4 x 10 1 2 16K 197 x 273 16K 195 x 270 16K 184 x 260 Printer Features Settings e Blank Page Print Sets the machine to print blank pages When cover sheet printing is enabled from the printer driver cover sheets are inserted even if you select Off Note that this setting has lower priority than the printer driver s blank page setting Default On e On e Off e Print Error Report Sets the machine to print an error page when the machine detects a printer or memory error Default Off e On e Off PCL Menu Specifies conditions when using PCL for printing e Orientation Specifies the page orientation Default Portrait e Portrait e Landscape e Form Lines Specifies the number of lines per page between 5 and 128 Default Region mainly Europe and Asia 64 Region B mainly North America 60 e Font Number Specifies the ID of the default font you want to use between O and 89 Default O e Point Size Specifies the point size you want to use for the default font between 4 00 and 999 75 in 0 25 increments Default 12 00 points 151 7 Configuring the Machine Using the Control Panel e Font Pitch Specifies
11. mail Size Fax Job Memory Overflow Indep Sply Prt Cart Internal Misfeed No Quick Dial entry is associated with the One Touch button you pressed The fax could not be sent The scan file exceeds the size limit for files that can be sent through e mail The number of fax jobs in memory unsent or unprinted faxes has reached maximum so new jobs cannot be stored A non supported print cartridge is installed Paper has been jammed in the machine Error and Status Messages on the Screen Press a different One Touch button Assign a registered destination to the One Touch button See page 76 Registering Scan Destinations Confirm that the fax number you dialed is correct Confirm that the destination is a fax machine Confirm that the line is not busy You may need to insert a pause between dial digits Press the Pause Redial key after for example the area code Configure Resolution under scan settings to reduce the scanning resolution See page 133 Scanner Features Settings Configure Max E mail Size under scan settings to increase the allowed size See page 133 Scanner Features Settings Wait until pending jobs have been transmitted or printed Remove and replace it with a print cartridge specified by an authorized dealer Remove the jammed paper See page 202 Paper Feed Problems 219 220 10 Troubleshooting Memory Almost Full Memory Overflow
12. Adjusts the density of printing Default O e 3 to 3 Fusing Unit Amelrtn Mode If the toner is not transferred properly causing the paper to be stained select On to improve transferability Default Off Off e On 147 148 7 Configuring the Machine Using the Control Panel Printing Lists Reports Printing the Configuration Page 1 Press the User Tools key User Tools DCT845 2 Press the 4 or Y key to select Print List Report and then press the OK key 3 Press the 4 or Y key to select Configuration Page and then press the OK key 4 Press Yes in the confirmation screen Types of Lists Reports e Reports will be printed on A4 Letter or Legal size paper Load one of these sizes of paper into the tray before printing reports Configuration Page Prints general information and the current configurations of the machine You can check the firmware version on the configuration page By updating the firmware you can resolve problems or add a number of new functions For details about updating the firmware see the Firmware Update Guide You can download the Firmware Update Guide from our Web site Fax Journal Prints a fax transmission and reception journal for the last 50 jobs TX RX Standby File List Prints a list of fax jobs remaining in the machine s memory to be printed sent or forwarded Quick Dial Dest List Prints a list of scan and fax Quick Dial entrie
13. Switzerland and Norway Consumables yield Please refer to either the User s Manual for this information or the packaging of the consumable Recycled paper The machine can use recycled paper which is produced in accordance with European standard EN 12281 2002 or DIN 19309 For products using EP printing technology the machine can print on 64g m paper which contains less raw materials and represents a significant resource reduction Duplex printing if applicable Duplex printing enables both sides of a sheet of paper to be used This saves paper and reduces the size of printed documents so that fewer sheets are used We recommend that this feature is enabled whenever you print Toner and ink cartridge return program Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with local regulations For details about the return program please refer to the Web page below or consult your service person https www ricoh return com Energy efficiency The amount of electricity a machine consumes depends as much on its specifications as it does on the way you use it The machine is designed to allow you to reduce electricity costs by switching to Ready mode after it prints the last page If required it can immediately print again from this mode If no additional prints are required and a specified period of time passes the device switches to an energy saving mode In these modes the m
14. UDP Port 53550 All ICMP Bypass Select whether to apply IPsec to ICMP packets IPv4 and Pv6 from the following Active All ICMP packets will be bypassed without IPsec protection ping command echo request and echo reply is not encapsulated by IPsec Inactive Some ICMP message types will be bypassed without IPsec protection IPsec Policy List Tab IPsec policy number Displays the name of the IPsec policy Address Settings Displays the IP address filter of the IPsec policy as below Remote address Prefix length Action Displays the action of the IPsec policy as Allow Drop or Require Security 185 8 Configuring the Machine Using Utilities Displays the status of the IPsec policy as Active or Inactive To configure IPsec policies select the desired IPsec policy and then click Change to open the IPsec Policy Settings page The following settings can be made on the IPsec Policy Settings page IP Policy Settings Specify a number between 1 and 10 for the IPsec policy The number you specify will determine the position of the policy in the IPsec Policy List Policy searching is performed according to the order of the list If the number you specify is already assigned to another policy the policy you are configuring will take the number of the earlier policy and the earlier policy and any subsequent policies will be renumbered accordingly Activity Select whether to enable or disable
15. ake annem ae eee eae one eS en een rs eee re eee 12 Note for the Battery and or Accumulator Symbol For EU countries only cccccccccseseseseteseeeeseseeseees 13 Notes to Users of Facsimile Witt csiecscocesosccsscseccawncenensatestaconesaecducaeattenedbvoasetestecstatsteadataeateonssouensstsatestaiaiees 14 Important Safety Insiruciions a Region B secreciones apsida a eed eed ender 15 Notes on Users i the Slate of Sto 1 0 1c Renee me nen ee ene ene ee oe eee enn ern LS ENERG T AARP e ener aren weer errr rem ante ee re ne ree ere aire meee nrc ree mere erence 16 1 Guide to the Machine Cuide To COMPONSE aeara a ees cesnca aay AE E EE A EE E eee eee 19 A NON E cen ay E ose cont ashe N E E EE A E AEE vente T A E E ETE 19 MO a E re reer erent err te TT nee 21 Control PONS a a en en ee a ee ee a ee er 21 ApoU OPET ON TOOS er E E EE E E EE EEA ee ee oe 26 EE o A A E A AE EE E A E A E E EAE A E EN 27 installing the Driver and toro 1 7 Esnes ese e E EE 28 Neiwork Quick 1c e ee er ee E E 28 PG FAX DIV G0 soccirscucassersneqnserneroriorneunaneenc enn aymeeeevireaoondonnasoreistrictet die unewessevnsenspenasusiinnsianideneumecievenmaisaonsewninadiateanne 28 Configuring Network SettingS ccccccccssesssessssescsesesesesesesscsesesesesesesesecsesssesesesesasseseseseseseseseseseseseeecseseseseaeeees 29 Conhguning me FE Address Sei IMG Sanur iori inaron ern A E Ar E EAEN N 29 Wireless TAD Sp EEE E E ET E E ET T 3 2 Loading Paper Sh
16. and then press the OK key 5 Press the 4 Y 4 or gt key to select Custom Size and then press the OK key 6 Press the 4 or Y key to select mm or inch and then press the OK key 7 Enter the width using number keys and then press the OK key To enter a decimal point press the key Enter the length using number keys and then press the OK key To enter a decimal point press the key Press the User Tools key to return to the initial screen Placing Originals Placing Originals This section describes the types of originals you use set and how to place them About Originals Recommended size of originals Exposure glass e Up to 216 mm 8 5 inches in width up to 297 mm 11 7 inches in length ADF e Paper size 140 to 216 mm 5 5 to 8 5 inches in width 140 to 356 mm 5 5 to 14 inches in length e Paper weight 60 to 90 g m 16 to 24 lb Up to 35 sheets of an original can be placed in the ADF at once when using paper weighing 80 g m 21 3 lb Types of originals not supported by the Auto Document Feeder If placed in the ADF the following types of originals might be damaged become jammed or result in gray or black lines appearing on prints e Originals larger or heavier than the recommended amount e Stapled or clipped originals e Perforated or torn originals e Curled folded or creased originals e Pasted originals Originals with any kind of coati
17. e Scanner System Auto Reset Timer Sets the machine to return to the mode specified in Function Priority This setting is also applied to the timeout for copying the next document while ID card copy Default On 1 min e On 30 sec 1 min 2 min 3 min 5 min 10 min e Off 158 Administrator Settings Energy Saver Mode Sets the machine to enter Energy Saver mode Energy Saver mode 1 or Energy Saver mode 2 to reduce power consumption The machine recovers from Energy Saver mode when it receives a print job prints a received fax or when any key is pressed e EnergySaverMode 1 The machine enters Energy Saver mode 1 if the machine has been idle for about 30 seconds It takes less time to recover from Energy Saver mode 1 than from power off state or Energy Saver mode 2 but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2 Default Off e Off e On 30 seconds e EnergySaverMode 2 The machine enters Energy Saver mode 2 after the period of time specitied for this setting is passed The machine consumes less power in Energy Saver mode 2 than in Energy Saver mode 1 but it takes longer to recover from Energy Saver mode 2 than from Energy Saver mode 1 e Europe Default 1 minute The time can be set from 1 to 30 minutes e Countries other than European countries Default On 1 minute e On 1 to 240 minutes in 1 minute increments e Off Language Specities the language used on the scr
18. key N User Tools DCT845 123 124 6 Sending and Receiving a Fax A SN Press the 4 or Y key to select Fax Features and then press the OK key Press the 4 or Y key to select Reception Settings and then press the OK key Press the 4 or Y key to select Reception File Processing and then press the OK key Press the 4 or Y key to select Forward amp Print and then press the OK key To send e mail notifications after faxes are forwarded proceed to Step 6 If not proceed to Step 8 6 Press the 4 or Y key to select Notify Forward Status and then press the OK key 7 Press the 4 or Y key to select On and then press the OK key e On Send an e mail notification after forwarding E mail notification destination depends on how the forwarding destination is configured e Off An e mail notification is not sent Press the User Tools key to return to the initial screen Specifying the forwarding destination using Web Image Monitor Aa O N Start the Web browser and access the machine by entering its IP address Click System Settings Click the Fax tab Specify the forwarding destination in Forwarding Destination E mail Address Enter a destination e mail address Scan Destination Select a scan destination as a forwarding destination 5 Click OK Close the Web browser For details about using Web Image Monitor s
19. key to select AM or PM You can press the lt 4 or gt key to move between fields Press the User Tools key to return to the initial screen e A password for accessing the Admin Tools menu can be specified in Admin Tools Lock For Admin Tools Lock see page 157 Administrator Settings Entering Characters Entering Characters To enter characters use keys as follows To enter a digit Press a number key To delete a character Press the lt 4 key To enter a fax number e To enter a number Use the number keys e To enter characters other than digits Press the W key FF Press the F key P Pause Press the Pause Redial key To enter a name Letters numbers and symbols can be entered using the number keys To enter two characters that use the same number key successively press the key after entering the first character Number Number of key press 2131415 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 P tt tT tT tt a Clalblc A AlAl lalalalalalele 2 Flajelfle lelelelel3 tT Tt I sinfi tt TTT TTT ET Ty tps PT PTT TT TE PT TTT ET Olminfolnfolojaic nfoofefofopelele ji ttt veel toltet EEE EEL yiziw y TE TT tT Tt tty t tte Ay fetid et sf i a tiie 3 lt gt d PTT tt te tT te et tT TE ET ET ET E PTT TTT ETE Te ete ET EP ET E
20. m Adj m b 169 oun OlIUME just IN OND arse oy EE E NE E EE ray Paper ettings e E T AE E E opier Fe o EEEE case vec A EEA A N EAE A E A OEE A E A AAA tees Fax Tab dos inocu wre vin wind EE wisio a Win wes EEE Wis viewer acess wis ccm ainis Himes wee ip wie dem tre TEE isieib wee eis Nie hme Vs E Hiceeweeewncanevax 171 loner Management Tab ee Te ee eT ee ee er ee ee ee ee ee 172 Interface Tab ikea aes E E N E E N E E E E E T sulbauntieeaiaws 172 1 3 Shortcut to Function Tab a E A A E E sieeve Sadieenien salen ee bevicniewesslen van E A tetas egistering SSO S seseris sonna EE EEE E EE EEE E EE EAE EEE EEEE 4 ontiguring the ax eceived NG icccendiannted ovesadaeedatice sin dednddendeint cd eeeteisinedetinacdwdeisidesbenceeledeicdcimtadeneivselesanctavcasiives onfiguring the Network SCMINGS lt iceciecnisncdsnsconssatoseedasesrenesventsndiiwsunextelacondssnstocssuenseesbienaetanteinsdacebioneduesdene Network Status Tab u Dignan sa kina w sweatin temeatinns eesal ie E mea tienuawaakeaevesa le deesatinns beationekmechnns rede teimansekinassesatuceaneaunas recut 176 S S C fi e IP S i 85 onfiguring the IPsec SEMIN S acu dececicncsni coavivensdeansissuacannvencdnustiaunestcivandcaveioeanencetanctnia anacallepandcanseenensetzoodnessbeetele P Li R 89 C fi o S i 190 onfiguring the Administrator SOMINGS scp checdacdach center nCeshicwalesislacdasd acdedantachCeshcendlediteldanlaDaluntortdashimadansetes o T 19 9 M i ini h M hi
21. 1772 8 Configuring the Machine Using Utilities Toner Management Tab Toner Saving Toner Saving Supply End Option Supply End Option Interface Tab Enable this setting to print using a reduced amount of toner when printing out copies This setting is used to monitor the toner level e Stop Printing Monitoring the toner level is enabled The remaining toner level can be checked in the control panel and on the Web Image Monitor e Continue Printing The machine no longer monitors the toner level Even when the toner runs out printing will continue and no messages will be displayed Interface Fixed USB Port Specifies whether the same printer PC FAX driver can be used for multiple machines or not under USB connection If this setting is enabled the same printer PC FAX driver you have installed in your computer can be used with any machine other than the one originally used for installation if the machine is of the same model If disabled you must install the printer PC FAX driver separately for individual machines because the machine other than the original will be recognized as a new device upon USB connection Configuring the System Settings Shortcut to Function Tab Shortcut to Function Shortcut to Function Assigns one of the following functions to the Shortcut to Func key on the Settings control panel e ID Card Copy Mode e Fax Immediate TX e Select Scanner Dest
22. 2 7 1 4 10 1 2 16K 197 x 273mm 16K 195 x 270mm 16K 184 x 260mm Custom Size Paper Type Select the paper type for Tray 1 from the following Plain Paper Recycled Paper Thick Paper 100 to 130g m Thin Paper 52 to 64g m 169 8 Configuring the Machine Using Utilities Bypass Tray Paper Size Select the paper size for the bypass tray from the following A4 B5 JIS A5 B6 JIS A6 8 1 2 x 14 8 1 2 x 11 5 1 2 x 8 1 2 7 1 4 x 10 1 2 16K 197 x 273mm 16K 195 x 270mm 16K 184 x 260mm Custom Size Paper Type Select the paper type for the bypass tray from the following Plain Paper Recycled Paper Thick Paper 100 to 130g m Thin Paper 52 to 64g m Size mismatch detection Size mismatch Select whether to set the machine to report an error if the paper size does detection not match the print job s settings Copier Tab Select Paper Select Paper Select the paper tray used for copying Separation Line Separation Line Specify whether to print a line in the middle of the printed paper when making ID card copy or combined copy 170 Configuring the System Settings Fax Tab Fax Number Confirmation Fax Number Enable this setting to configure the machine to require a fax number to be Confirmation entered twice when specifying a destination manually This setting appears only when the administrator password is set in the Administrator page Fax Received File
23. BES 114 6 Sending and Receiving a Fax 6 If you hear a high pitched tone press the Start key User Tools Clear Stop DCT847 If Operation is set to Easy Mode proceed to Step 8 7 Ifthe original is placed on the exposure glass press TX and then press the Start key 8 Replace the handset e For details about Operation see page 137 Fax Features Settings Specifying the Scan Settings Adjusting image density This section describes how to adjust image density for the current job There are three image density levels The darker the density level the darker the printout 1 Press the Density key Shortcut to Func Copy Image Quality Facsimile Density E l Scanner DCT874 2 Press the 4 or Y key to select the desired density level and then press the OK key Sending a Fax e You can change the machine s default Density setting to always scan with a specific density level For Density see page 135 Fax Transmission Features Settings Specifying the resolution This section describes how to specify the scan resolution for the current job There are three resolution settings Standard Select this when the original is a printed or typewritten document with normal sized characters Detail Select this when the original is a document with small print Photo Select this when the original contains images such as photographs or shaded drawings
24. Feast e A E ascot E A novo acess areca NA eee E EE 234 How to Read This Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine For your safety and benefit read this manual carefully before using the machine Keep this manual in a handy place for quick reference Legal Prohibition Do not copy or print any item for which reproduction is prohibited by law Copying or printing the following items is generally prohibited by local law bank notes revenue stamps bonds stock certificates bank drafts checks passports driver s licenses The preceding list is meant as a guide only and is not inclusive We assume no responsibility for its completeness or accuracy If you have any questions concerning the legality of copying or printing certain items consult with your legal advisor Disclaimer Contents of this manual are subject to change without prior notice To the maximum extent permitted by applicable laws in no event will the manufacturer be liable for any damages whatsoever arising out of failures of this machine losses of the registered data or the use or non use of this product and operation manuals provided with it Make sure that you always copy or have backups of the data registered in this machine Documents or data might be erased due to your operational errors or malfunctions of the machine In no event will the manufacturer be responsible for
25. On Select this when using Immediate Transmission e Next Fax Only Select this when using Immediate Transmission for the next transmission only Resolution Specifies the resolution to use for scanning originals Default Standard e Standard Select this when the original is a printed or typewritten document with normal sized characters e Detail Select this when the original is a document with small print e Photo Select this when the original contains images such as photographs or shaded drawings Density Specifies the image density to use for scanning originals Default Normal e Light e Normal e Dark Pause Time Specifies the length of pause time when a pause is inserted between the digits of a fax number Default 3 seconds e to 15 seconds Auto Redial Sets the machine to redial the fax destination automatically when the line is busy or a transmission error occurs if the machine is in Memory Transmission mode The number of redial attempts is 135 7 Configuring the Machine Using the Control Panel preset to two or three times depending on the Country setting under Admin Tools in five minute intervals Default On e Off e On Print Fax Header Sets the machine to add a header to every fax you send The header includes the current date and time user fax name and fax number of the machine job ID and page information Default On e Off e On 136 Fax Features Settings Fax Features Set
26. Printing Lists Reports Admin Tools User Tools key setting For details see page 157 Administrator Settings Printer Features User Tools key setting For details see page 150 Printer Features Settings 129 7 Configuring the Machine Using the Control Panel Copier Features Settings Select Paper Tray Select the paper tray used for copying Default Tray 1 e Tray e Bypass Tray Sort Configures the machine to sort the output pages into sets when making multiple copies of a multi page document P1 P2 P1 P2 Default Off e On e Off Original Type Specifies the content of originals to optimize copy quality Default Mixed Select this when the original contains both text and photographs or pictures e Text Select this when the original contains only text and no photographs or pictures e Photo Select this when the original contains photographs or pictures Use this mode for the following types of original e Photographs e Pages that are entirely or mainly photographs or pictures such as magazine pages Density Specities the image density for photocopying Increase the level black squares to increase the density Default The default setting is the middle of 5 adjustment levels Reduce Enlarge Specifies the percentage by which copies are enlarged or reduced Default 100 D Region mainly Europe and Asia 130 Copier Features Settings 50 71 A4 gt A5 82 B5J gt A5
27. Saver mode 1 193 8 Configuring the Machine Using Utilities 194 9 Maintaining the Machine Replacing the Print Cartridge e f Replacement Required Print Cartridge is displayed in the control panel replace the print cartridge by following the procedure described below However this message will not be displayed if Toner End Option has been set to Continue Printing Replace the print cartridge if the printed image becomes pale or blurred e Store print cartridges in a cool dark place e Actual printable numbers vary depending on image volume and density number of pages printed at a time paper type and size and environmental conditions such as temperature and humidity Toner quality degrades over time e For good print quality the manufacturer recommends that you use genuine toner from the manufacturer e The manufacturer shall not be responsible for any damage or expense that might result from the use of parts other than genuine parts from the manufacturer with your office products 1 Open the front cover and then carefully lower it 2 Carefully pull out the print cartridge horizontally holding its center DCT024 3 Take the new print cartridge out of the box and then take it out of the plastic bag 4 Hold the print cartridge and shake it from side to side five or six times Shake the print cartridge horizontally in the direction The first few printed pages may appear blurred or smeared if the
28. Shows the current state and paper size type setting of Tray 1 Bypass Tray Shows the current state and paper size type setting of the bypass tray 166 Checking the System Information Counter Tab Page Counter Printer Shows the following for pages printed using the printer function e Total number of pages printed using the printer function and lists reports printed from the List Test Print menu under Printer Features e Number of color pages always shows 0 e Number of black and white pages printed using the printer function Scanner Shows the following for pages scanned using the scanner function e Total number of pages e Number of color pages e Number of black and white pages Copier Shows the following for pages printed using the copier function Total number of pages e Number of color pages always shows 0 e Number of black and white pages Fax Shows the following for telephone line faxes Total number of pages sent and received e Number of pages sent e Number of pages received Print Counter Page Total Shows the total number of all prints from the machine e Pages printed using the printer copy and fax functions e Lists Reports printed from the Print List Report menu e Lists Reports printed from the List Test Print menu under Printer Features 167 168 8 Configuring the Machine Using Utilities Machine Information Tab Machine Information Firmware Version
29. Y 4 or key to select the desired reception mode and then press the OK key Press the User Tools key to return to the initial screen Receiving a fax in FAX TEL Manual mode The procedure differs depending on whether Operation is set to Easy Mode or Advanced Mode in Fax Features To receive faxes be sure to first remove any originals loaded in the ADF Pick up the handset of the external telephone to answer the call A normal telephone call starts The sender can first phone you to tell you they are sending a fax 2 When you hear a fax calling tone or no sound press the Facsimile key Q9 O a RA Press the Start key If Operation is set to Easy Mode proceed to Step 6 Press RX Press the Start key Replace the handset For details about Operation see page 137 Fax Features Settings 12 F22 6 Sending and Receiving a Fax Receiving a fax in Fax Only mode When the reception mode is set to Fax Only mode the machine automatically answers all incoming calls in fax reception mode e You can specify the number of times the machine rings before answering a call in the Number of Rings setting under Fax Features For Number of Rings see page 137 Fax Features Settings e If you answer a call with the external telephone while the machine is ringing a normal telephone call starts If you hear a fax calling tone or no sound receive the fax man
30. and then press the OK key e You can change the machine s default Density setting to always scan with a specific density level For details see page 133 Scanner Features Settings Specifying Resolution This section describes how to specify the scan resolution for the current job There are six resolution settings The higher the resolution the higher the quality but greater the file size 1 Press the Image Quality key Shortcut to Func Copy aap GED GD Image Quality Facsimile ar Scanner 2 Press the 4 Y 4 or gt key to select the desired resolution and then press the OK key e You can change the machine s default Resolution setting to always scan with a specific resolution level For details see page 133 Scanner Features Settings 89 5 Scanning Originals Scanning from a Computer Scanning from a computer TWAIN scanning and WIA scanning allows you to operate the machine from your computer and scan originals into your computer directly al RI O S DCTO66 o5 1 Your Computer TWAIN driver already installed Instruct the machine to start scanning the original that is set on the machine 90 2 This Machine The original that is set on the machine is scanned and its data is sent to a client computer Using TWAIN scanner This section describes the preparations and procedure for using the TWAIN scanner e To use the TWAIN scanner you must ins
31. black and white PDF or TIFF can be selected Both formats support multiple pages in a document FTP User Name Optional User name for logging in to the FTP server Can contain up to 32 characters FTP Password Optional Password for logging in to the FTP server Can contain up to 32 characters Directory Optional Name of the FTP server directory where scanned files are stored Can contain up to 64 characters Notification E mail Address Optional E mail address to which a notification is sent after transmission Can contain up to 64 characters Scan Size Optional Select the scanning size for the original from A5 B5 A4 Executive Half Letter Letter Legal 16K or custom size If you select custom size select mm or Inch and then specify the width and length Resolution Optional Select the scan resolution from 100x100 150x150 200x200 300x300 400x400 or 600x600 dpi Density Optional Specify the image density by clicking the right or left buttons These keys increase or decrease the image density in single increments up to 5 7 5 Scanning Originals Scan to Folder Settings Program Change Folder Destination m Quick Dial Number z X m Name Required m Service Name Required S For example E Domain Optional E Login User Name Optional m Login Password Optional eeccccee m Directory Optional E Notification E mail Address Optional E File Format Color Gray Scale
32. current date and time e The machine s default mode at power on can be specified in the Function Priority setting under Admin Tools For Function Priority see page 157 Administrator Settings e The display format for time and date can be specified in Set Date Time under Admin Tools For setting the date and time see page 98 Setting the Date and Time 77 9 EJ 11 98 6 Sending and Receiving a Fax Setting the Date and Time Press the User Tools key 2 Press the 4 or Y key to select Admin Tools and then press the OK key If you are requested to enter a password enter the password using the number keys and then press the OK key Press the Y or 4 key to select Set Date Time and then press the OK key 5 Press the Y or 4 key to select Set Date and then press the OK key Press the 4 or Y key to select the desired date format and then press the OK key For the date and time display format see page 157 Administrator Settings Enter the current date using the number keys and then press the OK key You can press the lt 4 or gt key to move between fields 8 Press the 4 or Y key to select Set Time and then press the OK key Press the 4 or Y key to select the desired time format and then press the OK key Enter the current time using the number keys and then press the OK key If you selected 12 hour Format press the 4 or Y
33. e Wrinkled paper e Damp paper e Dirty or damaged paper e Paper that is dry enough to emit static electricity e Paper that has already been printed onto except a preprinted letterhead paper Malfunctions are especially likely when using paper printed on by other than a laser printer e g monochrome and color copiers ink jet printers etc e Special paper such as thermal paper and carbon paper e Paper weighing heavier or lighter than the limit e Paper with windows holes perforations cutouts or embossing e Adhesive label paper on which glue or base paper is exposed e Paper with clips or staples e When loading paper take care not to touch the surface of the paper e Even if paper is adequate for the machine poorly stored paper can cause paper misfeeds print quality degradation or malfunctions 37 38 2 Loading Paper Print Area The diagram below shows the area of the paper that the machine can print on From the printer driver CHZ904 1 Print area 2 Feed direction 3 Approx 4 2 mm 0 2 inches 4 Approx 4 2 mm 0 2 inches e The print area may vary depending on the paper size and printer driver settings e Adjust the print position by specifying Printer Registration in System Settings Copier function CHZ904 1 Print area 2 Feed direction 3 Approx 4 mm 0 2 inches 4 Approx 3 mm 0 1 inches e The print area may vary depending on the paper size Fax function C
34. in the ADF If Operation is set to Easy Mode you cannot send faxes using the exposure glass 2 Press the Facsimile key Shortcut to Func Copy DCT849 3 Press the On Hook Dial key DCT852 On Hook appears on the screen 4 Specify the destination using the number keys Sending a Fax 5 If you hear a high pitched tone press the Start key User Tools Clear Stop DCT847 If Operation is set to Easy Mode Step 6 does not apply 6 If the original is placed on the exposure glass press TX and then press the Start key e For details about selecting the transmission mode see page 103 Selecting Transmission Mode e For details about Fax Number Confirmation see page 157 Administrator Settings e For details about Operation see page 137 Fax Features Settings Sending a fax after a conversation An external telephone allows you to send a fax after finishing your conversation without having to disconnect and redial This function is useful when you want to ensure that the fax has been received 1 Place the original on the exposure glass or in the ADF If Operation is set to Easy Mode you cannot send faxes using the exposure glass 2 Press the Facsimile key Shortcut to Func Copy 3 Pick up the handset of the external telephone 4 Specify the destination using the external telephone 5 When the other party answers ask them to press their fax start button
35. key to use the Quick Dial entries Nos 5 to 8 ddress Book d D n Hook D D ial Pause Redial A 0 DCT878 85 86 5 Scanning Originals Using the Pause Redial key Press the Pause Redial key to select the last used destination Address Book Shortcut to Func On Hook Dial Image Quality DCT877 e When you specify a scan destination the machine s scan settings change automatically according to the information registered for that destination in the Address Book If necessary you can change the scan settings using the control panel For scan settings see page 88 Specifying the Scan Settings e The Pause Redial key is not effective for the first scan job after the machine is turned on e To select destinations not registered as Quick Dial entries use the Address Book key For specifying destinations using the Address Book key see page 83 Scan to E mail FTP Folder Basic Operation for Scan to USB This section describes the basic operation for sending scanned files to a USB flash disk e Copier and fax functions are not available when a USB flash disk is inserted to Type 1 models e Ifthe machine fails to switch to Scan to USB mode after the USB flash disk is inserted set Save Scn Data to USB to Active e The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass e This machine does not suppo
36. network automatically When set to Auto Obtain DHCP Primary DNS Server Secondary DNS Server and Domain Name below become unavailable Primary DNS Server Enter the IPv4 address of the primary DNS 178 Configuring the Network Settings Secondary DNS Server Enter the IPv4 address of the secondary DNS Domain Name Enter the IPv4 domain name for the machine Can contain up to 32 characters IPv6 DNS Method Select whether to specify the domain server manually or have the machine obtain its DNS information automatically When set to Auto Obtain DHCP Primary IPv6 DNS Server Secondary IPv6 DNS Server and IPv6 Domain Name below become unavailable Primary IPv6 DNS Enter the IPv6 address of the primary IPv6 DNS server Can contain up to Server 39 characters Secondary IPv6 DNS Enter the IPv6 address of the secondary IPv6 DNS server Can contain up Server to 39 characters IPv Domain Name Enter the IPv6 domain name of the machine Can contain up to 32 characters DNS Resolve Priority Select whether to give priority to IPv4 or IPv6 for DNS name resolution DNS Timeout seconds Enter the number of seconds the machine waits before considering a DNS request to have timed out 1 to 999 seconds Enter a host name for the machine Can contain up to 15 characters Auto E mail Notification Tab E mail Notification 1 E mail Notification 2 Display Name Enter a sender name for notificati
37. periodically performs cleaning During cleaning toner will be used to maintain print quality 227 228 11 Appendix Specifications of the Machine This section lists the machine s specifications General Function Specifications Configuration Desktop Print process Laser electrostatic transfer Maximum paper size for scanning using the exposure glass 216mm x 297 mm 8 5 x 11 7 inches Maximum paper size for scanning using the ADF 216mm x 356 mm 8 5 x 14 inches Maximum paper size for printing 216mm x 356 mm 8 5 x 14 inches Warm up time e Type l Type 4 Less than 25 seconds 23 C 71 6 F e Type 2 Type 3 Type 5 Type 6 Less than 27 seconds 23 C 71 6 F Paper sizes A4 8 2 x 11 Letter 81 2 x 14 Legal B5 5 2 x 8 2 Half Letter 71 4 x 10 2 Executive A5 A6 B6 16K 197 x 273 mm 16K 195 x 270 mm 16K 184 x 260 mm Custom Paper Size e The following paper sizes are supported as custom paper sizes e Width Tray 1 Approximately 100 216 mm 3 9 8 5 inches Bypass Tray Approximately 90 216 mm 3 6 8 5 inches e Length Approximately 148 356 mm 5 8 14 inches Specifications of the Machine Paper type Plain Paper 65 99 g m 17 26 lb Recycled Paper 75 90 g m 20 24 lb Thin Paper 52 64 g m 14 17 lb Thick Paper 100 130 g m 26 6 34 Ib Paper input capacity e Tray 150 sheets 70 g m2 19 lb e Bypass Tray 1 sheet 70 g m2 19 lb Maximum loading
38. the number of seconds the machine waits before considering an seconds SMTP operation to have timed out 1 to 999 181 8 Configuring the Machine Using Utilities Time Zone Select a time zone according to your geographic location Selecting a different time zone may cause transmission date and time to be incorrect for email sent by the Scan to E mail function even when the machine s clock is set correctly POP3 Tab POP3 Settings POP3 Server Enter the IP address or host name of the POP3 server for e mail reception The POP3 server specified here will be used for POP before SMTP Can contain up to 64 characters User Account Enter the user name for logging in to the POP3 server Can contain up to 32 characters User Password Enter the password for logging in to the POP3 server Can contain up to 32 characters Authentication Select an authentication method from the following None Password will not be encrypted APOP Authentication Password will be encrypted Auto Password will be encrypted or not encrypted according to the POP3 server s settings Wireless Tab Wireless LAN Status Wireless LAN Status Displays the status of the connection to the wireless LAN MAC Address Displays the MAC address Communication Mode Displays the communication mode that the machine is connecting in SSID Displays the SSID of the access point that the machine is connected to 182 Configuring the Network Sett
39. the policy Name Enter the name of the policy Can contain up to 16 characters Address Type Select IPv4 or IPv6 as the type of IP address to be used in IPsec Communication Local Address Displays the IP address of this printer Remote Address Enter the IPv4 or IPv6 address of the device with which to communicate Can contain up to 39 characters Prefix Length Enter the prefix length of the Remote Address using a value between 1 and 128 If this setting is left blank 32 IPv4 or 128 IPv6 will be automatically selected Action Specify how the IP packets are processed from the following e Allow IP packets are both sent and received without IPsec applied to them e Drop IP packets are discarded e Require Security IPsec is applied to IP packets that are both sent and received If you have selected Require Security you must configure IPsec Settings and IKE Settings 186 IPsec Settings Configuring the IPsec Settings Encapsulation Type Security Protocol Authentication Algorithm for AH Encryption Algorithm for ESP Authentication Algorithm for ESP Life Time Specify the encapsulation type from the following e Transport Select this mode to secure only the payload section of each IP packet when communicating with IPsec compliant devices e Tunnel Select this mode to secure every section of each IP packet We recommend this type for communication between security ga
40. transmission process is canceled immediately In this case an error is displayed on the other party s machine When in Memory Transmission mode If you cancel sending a fax while the machine is scanning the original the machine will not send the document If you cancel sending a fax during transmission the fax transmission process is canceled immediately In this case an error is displayed on the other party s machine 1 Press the Facsimile key DCT849 Sending a Fax 2 Press the Clear Stop key User Tools AN a c q Clear Stop DCT846 e If you cancel sending a fax while broadcasting only the fax to the current destination is canceled The fax will be sent to the subsequent destinations as normal e Using Delete TX Standby File in Fax Features you can delete files waiting to be sent Select Delete Selected File to delete the corresponding file You can also delete a file currently being sent Select Delete All Files to delete all files waiting to be sent This will not affect the file currently being sent Specifying the Fax Destination Other than entering the destination fax number using the number keys you can specify destinations using the following functions e One Touch buttons e Speed Dial e Broadcast function e Redial function 107 6 Sending and Receiving a Fax Specifying the destination using the One Touch buttons 1 Press the Facsimile key
41. 08 R2 Foundation Microsoft Windows Server 2008 R2 Standard Microsoft Windows Server 2008 R2 Enterprise e The product names of Windows Server 2012 are as follows Microsoft Windows Server 2012 Foundation Microsoft Windows Server 2012 Essentials Microsoft Windows Server 2012 Standard e The product names of Windows Server 2012 R2 are as follows Microsoft Windows Server 2012 R2 Foundation Microsoft Windows Server 2012 R2 Essentials Microsoft Windows Server 2012 R2 Standard Microsoft Windows Server 2012 R2 Datacenter Microsoft product screen shots reprinted with permission from Microsoft Corporation 235 11 Appendix 236 INDEX IE E 2 sided COPIES ss ccorccesetscceeatetecssessnasieeteneedaawacsoents 65 A Address OO ese ersccrssesacteccnnacceeticscceaase 76 100 142 Address book PC FAX 118 ADF Auto Document Feeder cccecee cece 200 Administrator POSSWOI ccccseseseseseeeesesesees 9 190 Administrator SettingS c ccccccseesseeseees 157 190 Auto e mail notification settingS cccceeeee 179 B Backup Se OS cect deccsete ceieechaconenstemiepesec seats 191 Basic Operation 55 61 83 127 Broadcast FUNCHON ccccccesesesseseseseseseseseeeeeteees 110 Bypass NOY seisear arenen dee 45 C Canceling a COPY annesin 62 Canceling a Talesra 106 117 Cleaning esti 197 198 199 200 SE E E O E E 65 Common problemsS cccccccsssesesesesses
42. 1 Press the Image Quality key Shortcut to Func Copy P mage Quality W Image Quality EB 1 mm ppc Scanner DCT875 2 Press the 4 or Y key to select the desired resolution setting and then press the OK key e You can change the machine s default Resolution setting to always scan with a specific resolution level For Resolution see page 135 Fax Transmission Features Settings Lis 6 Sending and Receiving a Fax Using the Fax Function from a Computer PC FAX This section describes how to use the fax function of the machine from a computer You can send a document directly from a computer through this machine to another fax machine without printing the document Basic Operation for Sending Faxes from a Computer This section describes the basic operation for sending faxes from a computer You can select a destination from the PC FAX address book or enter a fax number manually You can send faxes to up to 100 destinations at once The procedure in this section is an example based on Windows 7 e Before sending a fax the machine stores all the fax data in memory If the machine s memory becomes full while storing this data the fax transmission will be canceled If this happens lower the resolution or reduce the number of pages and try again 1 Open the file you want to send On the File menu click Print Select the PC FAX driver as the printer and then click Print
43. 1 R Receiving a faKsesnsiannnn besten 120 Reception MOE ccccseseseseseeeeseseteeeeseseteteeseaees 120 Recommended size of originalls c cccceee 49 Redial TU MCHOM sesisicszctoesesertaorsectusadaciotecuiepes 110 Sole E EE E a ene en eee eee 63 ReplaCE ssiri ennnen iea 195 RONG A EE 126 148 189 Reset SOMINGS a icvisscdanearinssqussssisaveemscbivarducceuucenmenite 190 RESOLUTION cccscccceesscceesscceeesscceesseeeessceeees 89 115 Restore SettingS ccesceescesseeseceeeeeeeseeeseeneeenes 191 S Scan destinations c cce0 76 81 82 85 174 CON 62 A E E e 88 Scan to E mail 76 83 Sconto Folder essmannensarnsuniriinini 76 83 Scan tot IP eens a 76 83 ETa eli oa E e E T E T T 86 Scanner Features SettingS cccesceeseeseeereeeees 133 Scanner NWMCHOM siecc c koe sncecasdoeiecaesuererneetane 231 Scanner mode SCFEEN eeeecessesecesesseseeeseseeeesesees fo Scanner problemS cccccccseeessseeseseseseeeeseseneees 214 SOMO A E E ot eneneeas 90 S ES OX A E 103 104 So e A 192 EEL N N N P IAE T 192 Shortcut to FUNC key c cccceccesesseeeseeeeeteteeeees 173 Shortcut io Punch esiaine 173 SMIP SE TIMIC S fcoraneravectuanseranetenanneneraneaeeaans 181 SNMP SO TINGS taisenssctacasauandvantuicraceertoveaantcaauaieees 180 Sound volume adjustMent ccccccceeeeteeeeeeees 169 Specifications ccccceseseseeees 228 230 231 232 Specifying a custom paper SIZE eeeseeeeeeeeeeee 48
44. 157 Administrator Settings 4 Press the 4 or Y key to select Search Address Book and then press the OK key If you want to search for a specific entry by its name enter the first letters of the name using the number keys and then press the OK key Each time you enter a character the display changes to show the matching name 5 Search for the desired destination by pressing the 4 or Y key to scroll the Address Book and then press the OK key When you specify a scan destination the machine s scan settings change automatically according to the information registered for that destination in the Address Book If necessary you can change the scan settings using the control panel For scan settings see page 88 Specifying the Scan Settings Press the Start key ve Tools DCT847 Depending on the machine s settings you may see the following screen on the display when scanning from the exposure glass scan Next Original If you see this screen proceed to the next step 7 If you have more originals to scan place the next original on the exposure glass and then press Yes Repeat this step until all originals are scanned 8 When all originals have been scanned press No to start sending the scanned file 84 Basic Operation e To cancel scanning press the Scanner key and then press the Clear Stop key The scan files are discarded e You can configure the machine to scan
45. 4 3 Use a cloth to wipe the inside of the machine toward and away from yourself o9 _ Wipe carefully so as not to touch any protrusions inside the machine 4 Slide the print cartridge in horizontally and then slowly push it in all the way Finally push the cartridge down until it clicks into place DCT026 5 Carefully push up the front cover until it closes 198 Cleaning the Exposure Glass Cleaning the Exposure Glass 1 Lift the exposure glass cover Be careful not to hold the input tray when lifting the exposure glass cover for the tray might be damaged 2 Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture DCT008 199 200 9 Maintaining the Machine Cleaning the Auto Document Feeder 1 Lift the ADF Be careful not to hold the input tray when lifting the ADF for the tray might be damaged 2 Clean the parts indicated with arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any remaining moisture DCT009 10 Troubleshooting Common Problems This section describes how to troubleshoot common problems that may occur while operating the machine The machine does not turn on Pages are not printed Strange noise is heard e Make sure that the power plug is firmly inserted into the wall outlet The power cord is not Make sure that the wa
46. 42 SEIN 0S INS A nue naqetonnsutiep ade E ET E E T E A A 143 Printing lists REDON escesssioosi eriei aeai EAr S e aaie eE iee E aea E 148 Printing the Configuration PAGS sss ceconisesceasss coinremnntancmntaneanabadorineieamieenenniencannbianesveneenabnmenctenans 148 Types ot SIS SONS reeset cence sssincte bate peas ocean Eiaeai e NEE EREEREER AERE EENES E TREENER 148 Printer Features SelingSanectsisiiariiii ested EENEN EEE E NENEN ES 150 PVE Ty OM LE ec canta E cance cee E E N E E ee eee 153 Admminisralor Seinge issia a E E E 157 8 Configuring the Machine Using Utilities Usi W b Im Moni 163 sing Ve CIS VOM T E anceps paced E E E eeeuereaeaeiedss ISPIQYING TOP FAJE seesesseeresseresseeressereessereeseereeseeresserreseecreseerreseerrsserreseereeseereeseeresserreseerreseeresseeresoereeseeee GNGING ING IMEMACe LONGUAS eese teak ieee eerie ee ec Ing t e ystem POMC TIO a E E A A E A E AE Status Tab ain onstrate E nin winto E E id iatye sian ciaccinte aiewibinvase E E E 166 Counter Tab E eels win hsininw b bia tisinieiaeinwsioies bie Swain anannesisin s Selbw Vici sivinie sa sieieisw da aisininib ese tleieiwise A ee euiiawtisldesisigeeweesisias eed aticesinnes 167 achine nrormation ab sin istorbdoweid idl atgrad Sidleammnd ela anbardueioihuomd edie selnad eile adiond sible Kobe kisnhdewd e a i Onfiguring the System Settings cccccccssesssesessesssessseeseseseeeeseseeeseseseecsesesecseseseseeseseseseeseseecsesesesecseseneeeeees 6 S d V
47. 93 100 122 A5 gt B5J 141 A5 gt A4 200 400 Region B mainly North America 50 65 LT gt HLT 78 LG gt LT 93 100 129 HLT gt LT 155 HLT gt LG 200 400 e Zoom 25 400 Duplex Combine Specifies combined copying Select a copy mode according to your original and how you want the copy outputs to appear For more details see page 65 Making Combined 2 sided Copies Note that enabling combined copying automatically disables ID card copying Default Off e Off e 1Sd 2Orig gt Comb 2on1 1Sd Copy will be made on 1 side on which 2 pages of 1 sided original will be printed e Portrait e Landscape e 1Sd 4Orig gt Comb 4on1 1Sd Copy will be made on 1 side on which 4 pages of 1 sided original will be printed e Portrait Lto R e Portrait T to B e Landscape Lto R e Landscape T to B e 1 Sided Orig gt 2 Sided Copy Copies two 1 sided pages on one 2 sided page e Portrait T to T e Portrait T to B e Landscape T to T e Landscape T to B e 1Sd 4Orig gt Comb 2on1 2Sd Copies four 1 sided pages on two 2 sided pages e Portrait T to T e Portrait T to B e Landscape T to T e Landscape T to B e 1Sd 8Orig gt Comb 4on1 2Sd 13 7 Configuring the Machine Using the Control Panel Copies eight 1 sided pages on four 2 sided pages e Portrait Lto R TtoT e Portrait Lto R T to B e Portrait T to B T to T e Portrait T to B T to B e Landscape L to R T to T e Landscape Lto R T to B e Landscape T t
48. CI eera Ea E eens nee cece E E sui rsomcetes EA 35 Non Recommended Paper TypeSeneirierennnainiia i N E E 37 PABI ATO en EE N EEE EEE E EENE 38 of oTo late FAPETF eesesseesesserreseeresseceessoreeseerreseereeseeresseereseeereseereeseereesereeseereeseereeseereeseereseerreseereeseereseeeeeseereeseerees badog PDS Me MRC Teea e E secre vee eased cues etic AA E E A 4 Lo ding Paper inte Bypass Ay sicccscetcccesaccvecwzenscxescenticaseenovsenaccteszatseiendectiteseaternensenieaeestedandemeaseancmend A5 Specifying Paper Type and Paper Size Using Control Pamnel c ccccccccsesssesssssscseseseseseseeecssseseseseseeeeneees 47 PEUTIC See cpt E ance setae es eset ecco ae ahs E st ester sees 49 Abou Oinig nals esseen Er oE EEE ER E E EOE REEERE EEEE OE ONOFRE AOE SEESE REE 49 Placing Originals on the Exposure GldSS cscc sccsecsssssessnsnsesovssdssercanssteeradsedaivendseeetedssecrvansdectarudtsaveneseenadses 51 Placing Originals in the Auto Document Feedel cccccccsssscscseesesessesesecseseceesesecsesecsesecseseceeseeecseeesseseeass 52 3 Printing Documents B O ao ASIC peration duinedasumeeemnashus saute E E ener nnawdain E E E EE ielemeneeannem new E rinting on bot IQES O E A E E EE A A E E E E EE anceling a ANE OD iei ee E E E E E EE E E E E e 4 Copying Originals Copier Mode Selo lt a a a nen 59 BTS I CAIN rasa seo N ETI E VEI NA A EN E E EE N E T 61 Canceling o Copy Pence et eee ee mere Ee E ee eee ee renee re 62
49. E TE TY DCT843 lelelel oleae le ko 2 4 Eleje Ed SJE ae zje c z aa a Je JE ME z n z a GE HE T a ia ie La z Ld i Zz eee 99 6 Sending and Receiving a Fax Registering Fax Destinations This section describes how to register fax destinations in the Address Book using the control panel For entering characters see Entering Characters The Address Book can also be edited using Web Image Monitor e The Address Book data could be damaged or lost unexpectedly The manufacturer shall not be responsible for any damages resulting from such data loss Be sure to create backup files of the Address Book data periodically For details about creating backup files see page 190 Configuring the Administrator Settings The Address Book can contain up to 108 entries 8 Quick Dial entries and 100 Speed Dial entries Quick Dial entries Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch button Speed Dial entries Destinations registered as Speed Dial entries can be selected from the Address Book Press the Address Book key select Search Address Book and then select the desired entry using the 4 or Y key Registering Fax Destinations Using the Control Panel 1 Press the User Tools key User Tools DCT845 2 Press the 4 or Y key to select Address Book and then press the OK key 3 If you are requested to enter
50. Europe and Asia A4 Region B mainly North America 8 2 11 e A4 B5JIS A5 B6 JIS A6 8 1 2 x 14 8 1 2 x 11 5 1 2 x 8 1 2 7 1 4 x 10 1 2 16K 197 x 273 16K 195 x 270 16K 184 x 260 Custom Size Paper Size Bypass Tray Specifies the paper size for bypass tray Default Region A mainly Europe and Asia A4 D Region B mainly North America 8 2 11 e A4 B5JIS A5 B6 JIS A6 8 1 2 x 14 8 1 2 x 11 5 1 2 x 8 1 2 7 1 4 x 10 1 2 16K 197 x 273 16K 195 x 270 16K 184 x 260 Custom Size Paper Type Tray Specifies the paper type for Tray 1 Default Plain Paper e Plain Paper Recycled Paper Thick Paper Thin Paper Paper Type Bypass Tray Specifies the paper type for bypass tray Default Plain Paper e Plain Paper Recycled Paper Thick Paper Thin Paper Size Mismatch Detection Sets the machine to report an error if the paper size does not match the print job s settings Default Off e Off e On 144 System Settings I O Timeout e USB Specifies how many seconds the machine waits for print data if the data is interrupted while it is being sent from the computer via USB If the machine does not receive any more data within the time specified here the machine only prints the data it has received If printing is frequently interrupted by data from other ports increase the timeout period Default 60 sec e 15 sec e 60 sec e 300 sec e Network Specifies how many seconds the machi
51. HZ904 1 Print area 2 Feed direction Print Area 37 2 Loading Paper 3 Approx 4 2 mm 0 2 inches 4 Approx 2 mm 0 08 inches e The print area may vary depending on the paper size 40 Loading Paper Loading Paper Load a stack of paper for printing in the input tray e When loading paper be sure to configure the paper size and paper type for the bypass tray and Tray 1 When printing a document specify the paper size and paper type and select the paper tray in the printer driver so that the settings configured when paper is loaded can be used for printing Loading Paper into Tray 1 1 Pull Tray 1 out slowly and then remove it using both hands DCT063 Place the tray on a flat surface 2 Pinch the clips on the side paper guides and slide them to match the standard size DCT030 A 2 Loading Paper 3 Pinch the end paper guide and slide it inward to match the standard size DCT031 When loading A4 or letter size paper align the paper guide to the following position 4 Fan the paper before loading it in the tray 5 Load the new paper stack print side down Make sure paper is not stacked higher than the upper limit marked inside the tray DCT032 42 Loading Paper 6 Check there are no gaps between the paper and the paper guides both side and end paper guides DCT049 7 Carefully push Tray 1 straight into the machine DCT011 To avoi
52. Making Enlarged or Reduced Copies ccccsssssssssessssesesesesesesesesescesesesecseseseeeseseseseesesesecseseeeeeeseseseeseseneeeeaes 63 Specifying Reduce Enlarge ccccccscssssssssesesesesesessesescsesesesesesesesesesesesesesscsesesesesesessesesesesesesacseseseseseeeeeeeees 63 Making Combined 2 sided CO eS xssiczeacieacscccasdveacdeocctopsauesttyieateseotariteacicedctenseusindol antes ENEE EEEE 65 Specifying Combined and 2 sided Copies iccciccscicc cceesoetesnsesisescom tecsenn hecuouaetecterseseatuarasee eeadneesecseecdern ese 68 Copying Both Sides of an ID Card onto One Side of Paper c ccccccsssssssssesesesesessesescseseseseseseeecseseseseseeeseseees 70 Specitying the ID Card Copy Sening scisccieanceaceocasnsscocscnernecinenceatecaneoresaese EN 70 Sie oi ple anD E or Ae a ee en ee E ne ee ees E eee ae eee ee ener ers 7 Specifying Ihe Scan 1211111 6 eee ae nee a mn eee rere ene ene en ee res Soe nee eee oo 73 Adiusing Image Densi eet oe a ae ei a a ee a ee eee ee 73 Selecting the Document Type According to Original cccccccsesssessssesesesseseseseeeeeseseseeeeseseeeeseseseeeeseseeeees 73 5 Scanning Originals STole elt e g Mode eeM et aan eek re keene aan ann ee E 75 Registering S Destinati 76 egislerning me so mB o 11919 e cp eereme eee eye enter are o N a E rene Modifying S Destinati 8 272 palate orere im Bik Ie e teeter A ee ere eee N mere te arene ne ON EE eeeee eee Deleting S Destinati 82 eleling Scan IL SHINTO
53. Network Version Shows the version of the machine s network module a part of the machine firmware Ethernet MAC Address Shows the Ethernet MAC address of the machine Active Interface Shows the active communication method TCP IP Status DHCP Select whether the machine should receive a dynamic IPv4 address automatically using DHCP To use DHCP select Active When enabled the items below cannot be configured IP Address Enter the IPv4 address for the machine Subnet Mask Enter the subnet mask of the network Enter the IPv4 address of the network gateway 176 Configuring the Network Settings IPv6 Configuration Tab IPv6 Select whether to enable or disable IPv6 You cannot disable IPv6 using Web Image Monitor if the machine is currently in use in an IPv6 environment In this case use the control panel to disable IPv6 under network settings When disabled DHCP Manual Configuration Address Prefix Length and Gateway Address below cannot be configured IPv6 Address Select whether or not the machine obtains its IPv6 address from a DHCP server IP Address DHCP Displays the IPv6 address obtained from the DHCP server when DHCP is set to Active Stateless Address Displays up to four stateless auto addresses Gateway Address Displays the machine s default gateway address Link local Address Displays the link local address of the machine The link local address is an address that
54. Processing Received File Select whether received faxes are stored into the machine s memory for Processing printing or forwarded to a destination specified for Forwarding Destination Print Automatically Select whether the faxes received into the machine s memory are printed automatically or stored for later manual printing Notify Forward Status Select whether e mail notifications are sent after forwarding faxes or not Email notification destination depends on how Forwarding Destination is specified e If specified with E mail Address the notification will be sent to the administrator e mail address specified in Administrator E mail Address in the Administrator page e If specified with Scan Destination the notification will be sent to the notification destination specified for the selected scan destination Note that if a destination e mail address is not specified no notification will be sent even if this setting is enabled Forwarding Destination Specifies the forwarding destination e E mail Address Enter a destination e mail address Can contain up to 64 characters e Scan Destination Select a scan destination as a forwarding destination Number of Trials of Specifies how many times the machine attempts to forward a fax 1 to 255 Forwarding time times Interval of Forwarding Specifies how many minutes the machine waits between forwarding Trial min attempts 1 to 255 minutes 17
55. SP 211su SP 211sF SP 213sNw SP 213sUw SP 213sFw SP 213sFNw User Guide Guide to the Machine aio Loading Paper Printing Documents Copying Originals Scanning Originals Sending and Receiving a Fax Configuring the Machine Using the Control Panel Configuring the Machine Using Utilities Maintaining the Machine Troubleshooting Appendix For safe and correct use be sure to read Safety Information before using the machine TABLE OF CONTENTS Howto kedd Mle cease 10 0 Stee ene nementntene nse ae a tc etree net ire eer net tenet net a caer mere eee 7 EE e cl 1e ee ce ns ON hens N ete en eee ae NA ee ee eee eee eee eee ee eee ee eee 7 Eevefe lla elillol c arene erate see On rere srt trees ekt tener eseten sree emer rere Len We aeee tere erent ren oer er eier ret ertes 7 PRANE a e e E E A E A E A 7 A DOU IPA ddes an E E E E E E E ee ee 8 Differences in Performance Functions between Different Models s sssssssssssessssssesessesesesesesrsresesrsresreess 8 Reis io AO N cee a E E E EEE EN E EE eee ee eee ee 9 Mode l Speciic MONON cosseges enka casctestyed neia e Oa aS 11 Important Safety Instructions Region Py occ cecccccscscseseseseseseeesesesesesesesesecsesesesesesecsesesesesesetecseseseseseeees 12 User Information on Electrical amp Electronic EQuipMment ccccsscsescsesesesesesecscseseseseseseeeeeeseseseseeeeetseseseaes 12 Eavronmental Advice ror 0 lt
56. Shows the version of firmware installed on the machine Engine FW Version Shows the version of firmware for the machine engine Machine ID Shows the identification number of the machine Fax Card Shows that a fax card is installed Total Memory Shows the total memory installed on the machine Configuring the System Settings Configuring the System Settings Click System Settings to display the page for configuring the system settings This page contains the following tabs Sound Volume Adjustment Tray Paper Settings Copier Fax Toner Management Interface and Shortcut to Function Sound Volume Adjustment Tab Sound Volume Adjustment Panel Key Sound Select the volume of the beep that sounds when a key is pressed from Off Low Middle or High On Hook Mode Select the volume of the sound from the speaker during on hook mode from Off Low Middle or High Job End Tone Select the volume of the beep that sounds when a job is complete from Off Low Middle or High Job Error Tone Select the volume of the beep that sounds when a fax transmission error occurs from Off Low Middle or High Alarm Volume Select the volume of the alarm that sounds when an operation error occurs from Off Low Middle or High Tray Paper Settings Tab Tray 1 Paper Size Select the paper size for Tray 1 from the following A4 B5 JIS A5 B6 JIS A6 8 1 2 x 14 8 1 2 x 11 5 1 2 x 81
57. Specifying the paper type ccccecesesseeeeeeeeees 47 Specifying the standard paper SiZ 000 47 Speed DiGlhevinciecsctnesrieyandecoutoderencrameaeiusscdrooatandaeesss 109 Status infOrmMation cccccccccsesessesscscseseseseseseeeeeees 166 Status MESSCAGES ceeeeceeeeeeseeseeeseeeseeeseeeteeeseens ZZ SUD PONE popeli 35 System information c ccccccccccseseeeseseeseeeeesesees 166 System SeHtINGS ceeceececeeseeeeeeseeeeeeeeeeees 143 169 T NAG E E O A E E E E 98 Time seling esseni 192 Tonea een ce URS et ge 166 225 Toner management sssssessessssssessessssesresresees 172 TODD GIGS epei E EO 164 Tadema ki eee ene en eee a eer 234 Transmission MOCE cccceceesessecesetseeeseseteeeesesees 103 VY tl sereccsutsoversstvaccst A A Tray paper SettingS ccsceeeseeeeseeereees 144 169 Troubleshooting 201 202 210 211 212 213 214 215 217 PAA Renn eee en eee ee eee 90 Types of originals not supported by the ADF 49 U Unscannable image Ored ccccccccseseescseseeseteees 50 W Web Image Monitor ccccccceecesesseseeseeeesesesees 163 WNP T E EEE ET 95 Wireless LAN settingS ccccscccsesseseeseeeeeesesees 182 Wireless LAN Setup cccccssssecesesseseseseeseeeseseeeees 31 237 MEMO 240 EN EN CUS EN M217 8630 2014 ENCGB ENCUS ENCAU M217 8630
58. When copying onto A4 paper you can copy documents that are smaller than A5 Likewise when copying onto Letter size paper you can copy documents that are smaller than Half Letter size e To use this function the paper size used for printing copies must be set to A6 A5 A4 Half Letter or Letter Front CES165 Specifying the ID Card Copy Setting You can specify the ID Card copy setting e Be sure to check the size of the card to copy before specifying ID Card Size 1 Press the Copy key With Type 1 model start from Step 2 2 Press the or gt key 3 Press the 4 or Y key to select ID Card Settings and then press the OK key For ID Card Settings see page 130 Copier Features Settings 4 Press the 4 or Y key to select ID Card Copy and then press the OK key 5 Press the 4 or Y key to select On and then press the OK key 6 Press the 4 or Y key to select ID Card Center Line and then press the OK key Select Print to print the center line otherwise select Do not Print and then press the OK key 7 Press the 4 or Y key to select ID Card Size and then press the OK key 8 Press the 4 or Y key to select mm or inch and then press the OK key 70 Copying Both Sides of an ID Card onto One Side of Paper 9 Enter the horizontal length Horiz of the card to be placed on the exposure glass and then press the OK key 10 Enter the vertical l
59. YS ec so trerniergesorinnccabiennsp are eset Ern sine EAEEREN EENE EAEE EEEE EEEE Basic O i 83 anea Bo ge ie AANE EN A A A A E E A E E E E Scan to Emai FIE Fod Eiane EE E peceouacsnasecnt 83 Basie Operation lor Scan to 0 3 Meneame eee ne eee eee ne mee enter a meee ee eee ene Reet nee aE en erator 86 SU NN A cN to a eens dec ete ace ee cee deceased scer conn cane E 88 Specifying the Scanning Size According to the Size of the Original c ccccccesesssesssseseseeseteeeteeseseseae 88 Adusia image Deny eee ne ae Re E ee oe ee ee 88 Syolsfell SALI CLCeClo U1 0l Sh ee ee ee ee eee enter ee ee eee ee 89 Scanning from BRNO cs cen atc ee nen ecoestacieoptceosnaeea saw saecriconcamndeectecncvenessececonexounaerdlen e nsenssaen sexeegeenuecoutiodan 90 Using TWAIN SCG GD sisenctsansccesecessaviassinnrestiieteciccescusstsananintuidce anelssaveasbactesesierstaretioeiaallsedvn seiaenettenininaudees 90 TWAIN SONDINO esei e E E 90 Basic Operation for WIA SCONNING ccccccsessssssssesesesesesesesesessesesesesesecesscseseseseseseseesesesesesesecscseseseseseeeeees 95 6 Sending and Receiving a Fax OPS yee Bole lt lt eee nee rene ene ee een ee ee eee 97 Seting the Date and MIS s5ccoss coccbanceacts sete ocestei oe sesecpeazsoecand a hcnacneteceautteisacatlsbscacts Secocretacaenteineecatencents aaoside 98 Entering Chard cters cccccccccsscscsssscsessesessesesescsesessesessesesecsessssesessesssacsesessesessesesscsesacsesecsesecssse
60. a data volume enter a number of KBs 187 8 Configuring the Machine Using Utilities Key Perfect Forward Select whether to enable or disable PFS Perfect Forward Secrecy Secrecy IKE Settings IKE Version Displays the IKE version Encryption Algorithm Specify the encryption algorithm from the following DES 3DES AES 128 AES 192 AES 256 Authentication Specify the authentication algorithm from the following Algorithm MD5 SHA1 IKE Life Time Specify the life time of the ISAKMP SA as a time period Enter a number of seconds IKE Diffie Hellman Select the IKE Diffie Hellman Group to be used in the generation of the IKE Group encryption key from the following DH1 DH2 Pre Shared Key Specify the PSK Pre Shared Key to be used for authentication of a communicating device Can contain up to 32 characters Key Perfect Forward Select whether to enable or disable PFS Perfect Forward Secrecy Secrecy 188 Printing Lists Reports Printing Lists Reports Click Print List Report to display the page for printing reports Then select an item and click Print to print out information for that item Print List Report Configuration Page Prints general information about the machine and its current configuration Fax Journal Prints a fax transmission and reception journal for the last 50 jobs For details about automatic fax journal printing see page 137 Fax Features Settings Fa
61. a password enter the password using the number keys and then press the OK key 4 Press the 4 or Y key to select Quick Dial Dest or Fax Speed Dial Dest and then press the OK key 100 Registering Fax Destinations 5 Press the 4 or Y key to select No and then enter the desired Quick Dial number 1 to 8 or Speed Dial number 1 to 100 using the number keys If a destination is already registered for the input number the fax number and fax name registered for that number appear 6 Press the 4 or Y key to select Fax No and then enter the fax number up to 40 characters 7 Press the 4 or Y key to select Name and then enter the fax name up to 20 characters 8 Confirm the setting and then press the OK key 9 Press the User Tools key to return to the initial screen e For entering characters see page 99 Entering Characters e A fax number can contain O to 9 pause 3 FE ond space e If necessary insert a pause in the fax number The machine pauses briefly before it dials the digits following the pause You can specify the length of the pause time in the Pause Time setting under fax transmission settings For Pause Time see page 135 Fax Transmission Features Settings e To use tone services on a pulse dialing line insert in the fax number switches the dialing mode from pulse to tone temporarily e If the machine is connected to the telephone networ
62. able only through a network connection No network connection is required for the Scan to USB function you can send scanned files directly to a USB flash disk inserted into the front of the machine Scan to E mail FTP Folder This section describes the basic operation for sending scanned files via e mail to an FTP server or toa computer depending on the specified destination 5 e The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass e When using the Scan to E mail Scan to FTP or Scan to Folder function you must first register the destination in the Address Book using Web Image Monitor For details see page 76 Registering Scan Destinations e Depending on the model the Scan to E mail FTP Folder function may not be available For details about the differences between models see page 8 Differences in Performance Functions between Different Models 1 Place the original on the exposure glass or in the ADF To place the original see page 49 Placing Originals 2 Press the Scanner key Shortcut to Func Copy Image Quality Facsimile Density Wi Fi DCT850 83 5 Scanning Originals 3 Press the Address Book key or Dest Alternatively you can press the Shortcut to Func key if Shortcut to Function under administrator settings is set to Select Scanner Dest For Shortcut to Function see page
63. achine consumes less power watts If the machine is to print again it needs a little longer to return from an energy saving mode than from Ready mode For maximum energy savings we recommend that the default setting for power management is used Products that comply with the Energy Star requirement are always energy efficient Note for the Battery and or Accumulator Symbol For EU countries only In accordance with the Battery Directive 2006 66 EC Article 20 Information for end users Annex II the above symbol is printed on batteries and accumulators This symbol means that in the European Union used batteries and accumulators should be disposed of separately from your household waste In the EU there are separate collection systems for not only used electrical and electronic products but also batteries and accumulators Please dispose of them correctly at your local community waste collection recycling centre 13 Notes to Users of Facsimile Unit CE Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Directive 1999 5 EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity Notice to Users Accessing Analog PSTN in EEA Countries This product is designed to be able to access analog PSTN in all EEA countries Local PSTN c
64. ail address Administrator E mail Enter the administrator e mail address Address If the machine s e mail address is not configured in the SMTP page this address will be used as the sender s address of e mails sent from this machine such as notification e mails Can contain up to 64 characters Reset Settings Tab Reset Settings Reset Network Settings Select to restore settings configured under the Network Settings and Administrator Tools Reset Menu Settings Select to restore settings that are not related to the network to their defaults Clear Scan Destination Select to clear the scan destinations Clear Address Book Select to clear the fax destinations Reset IPsec Settings Select to clear the IPsec settings e Reset IPsec Settings appears only when the administrator password is specified Configuring the Administrator Settings Backup Setting Tab e When sending the machine for repair it is important that you create backup files in advance The machine s settings are returned to the default after repair Backup Setting Back up Network Backs up settings configured under the Network Settings and Settings Administrator Tools Note that however Max E mail Size setting under Network Application will not be backed up here it will be backed up by Back up Menu Settings instead Back up Menu Settings Backs up settings that are not related to the network Back up Scan Backs up scan
65. and then specify the width and length Resolution Optional Select the scan resolution from 100x100 150x150 200x200 300x300 400x400 or 600x600 dpi Density Optional Specify the image density by clicking the right or left buttons These keys increase or decrease the image density in single increments up to 5 Scan to FTP Settings Program Change FTP Destination m Quick Dial Number m Name Required m Hostname or IP Address Required m File Format Color Gray Scale E File Format Black amp White m FTP User Name Optional m FTP Password Optional m Directory Optional m Notification E mail Address Optional Scan Size A4 210x297 m Resolution gt 300 x 300dpi v m Density ORERE O Please enter Administrator Password Quick Dial Number Optional Select when setting the destination as a Quick Dial entry 78 Registering Scan Destinations Name Required Name of the destination The name specified here will be shown on the screen when selecting a scan destination Can contain up to 16 characters Hostname or IP Address Required Name or IP address of the FTP server Can contain up to 64 characters File Format Color Gray Required File format of the scanned file when scanning in color Scale PDF or JPEG can be selected PDF supports multiple pages in a document but JPEG does not File Format Black amp White Required File format of the scanned file when scanning in
66. ank Pages DaD o E Doz 2 rra 5 oS g Fra 4 nS 2 b pe o a Load About Restore Defaults 2 Change any print settings if necessary For details about each setting items click Help 3 When setting changes are completed click OK 4 Print the document using the print function in the document s native application e Ifa paper jam occurs printing stops halfway Open the front cover remove the print cartridge and then remove the jammed paper If the paper cannot be removed in this way remove it by opening the fusing cover Printing will resume automatically once the cover is closed Printing on Both Sides of Sheets e This function cannot be available with the bypass tray 1 After creating a document open the Printing Preferences dialog box in the document s native application 2 On the Setup tab in the Duplex list box select how you want to open the bound output 3 After making any additional settings click OK 55 3 Printing Documents 4 Start printing 5 Take out all of the prints from the output tray and place them in Tray 1 To print on the reverse side of the prints turn them over so that the blank side faces down and place them in Tray 1 Fan the paper well before loading it Portrait DCTO005 Landscape amp DCT006 6 Press Continue i e If the rear cover is open the paper is delivered face up from the rear Rearra
67. any documents created by you using this machine or any results from the data executed by you For good output quality the manufacturer recommends that you use genuine toner from the manufacturer Two kinds of size notation are employed in this manual Some illustrations or explanations in this guide may differ from your product due to improvement or change in the product About IP Address In this manual IP address covers both IPv4 and IPv6 environments Read the instructions that are relevant to the environment you are using Differences in Performance Functions between Different Models The differences in main performance functions between different models are as follows MAAN 1 TI S Daninn ED Region A o Region A te A Region AA A Region Type Type 2 Type 3 Type 4 Type 5 Type 6 Not Not Not Available Available Available available available available Standard Standard Standard Not Available Not Available Available Available available Standard available Standard Standard Standard Not Available N Available Available Available available available Available Not Not Available Not Not available available available available Ethernet Port Not Available Not N Available Not Network available available available available i i Available Scan to Not Available Available Available Available Email FTP Folder available available ot ot Wireless LAN Not A
68. apacity while receiving a fax because the document was too large e The paper tray was empty Load paper in the paper tray See page 41 Loading Paper The paper tray did not contain A4 Letter or Legal size paper Load valid size paper in the tray and configure the paper size settings under System Settings accordingly A cover or tray was open Close the cover or tray There was a paper jam Remove the jammed paper See page 202 Paper Feed Problems A print cartridge was empty Replace the print cartridge See page 195 Replacing the Print Cartridge The received fax was too large Ask the sender to re send the document in parts as several smaller individual faxes or to send at a lower resolution An error occurred while receiving a fax e Confirm that the telephone line is properly connected to the machine Disconnect the telephone line from the machine and connect a standard telephone in its place Confirm that you can make calls using the telephone If you cannot make calls this way contact your telephone company If the problem persists contact your sales or service representative Error and Status Messages on the Screen Error and Status Messages on the Screen Messages are listed in alphabetical order in the table below X indicates the parts of the messages that appear differently depending on a specific situation such as the paper sizes paper types or tray names 2XXX14 The machine was no
69. ax Destinations e The Address Book shows only the Speed Dial entries Use the One Touch buttons to specify Quick Dial destinations 109 110 6 Sending and Receiving a Fax e You can check the registered names and fax numbers by printing a report For printing the Speed Dial list see page 148 Printing Lists Reports Specifying the destination using the broadcast function You can send a fax to multiple destinations up to 100 destinations simultaneously Faxes are sent to destinations in the order they were specified 1 Press the Facsimile key DCT849 2 Add a destination by using one of the following methods e To add a Quick Dial destination press a corresponding One Touch button e To add a Speed Dial destination press the Address Book key select Search Address Book select a destination and then press the OK key e To add a manually specified destination confirm that No key is pressed and then enter the destination fax number using the number keys 3 Press the OK key Press List to see the list of destinations that have been added so far Go back to Step 2 to add further destinations e While specifying multiple destinations you can press the Clear Stop key to clear all destinations e If you specify multiple destinations in Immediate Transmission mode the mode switches to Memory Transmission mode temporarily e While broadcasting pressing the Clear Stop key cancels
70. cartridge has not been shaken properly 195 9 Maintaining the Machine 5 Slide the print cartridge in horizontally and then slowly push it in all the way Finally push the cartridge down until it clicks into place DCT026 6 Carefully push up the front cover until it closes 196 Cautions When Cleaning Cautions When Cleaning Clean the machine periodically to maintain high print quality Dry wipe the exterior with a soft cloth If dry wiping is not sufficient wipe with a soft damp cloth that has been wrung out thoroughly If you still cannot remove the stain or grime use a neutral detergent wipe over the area with a thoroughly wrung damp cloth and then dry wipe the area and allow it to dry e To avoid deformation discoloration or cracking do not use volatile chemicals such as benzine and thinner or spray insecticide on the machine e If there is dust or grime inside the machine wipe with a clean dry cloth e You must disconnect the plug from the wall outlet at least once a year Clean away any dust and grime from the plug and outlet before reconnecting Accumulated dust and grime pose a fire hazard Do not allow paper clips staples or other small objects to fall inside the machine 197 9 Maintaining the Machine Cleaning the Inside of the Machine 1 Open the front cover and then carefully lower it 2 Carefully pull out the print cartridge horizontally holding its center DCT02
71. current status or messages 2 Current settings Displays the current tray reproduction ratio and scan settings 3 Selection key items Displays the functions you can use by pressing the corresponding selection keys 4 Copy quantity Displays the current copy quantity You can change the copy quantity using the number keys 99 4 Copying Originals e The start up mode can be specified in the Function Priority setting under Admin Tools For details see page 157 Administrator Settings 60 Basic Operation Basic Operation e The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass 1 Press the Copy key Density Wi Fi Scanner ED DCT848 With Type 1 models start from Step 2 If ID card copy mode is being displayed press the Shortcut to Func key again to switch to normal copier mode 2 Place the original on the exposure glass or in the ADF 3 To make multiple copies enter the number of copies using the number keys 4 Press the Start key User Tools Clear Stop DCT847 e Ifa paper jam occurs printing stops halfway Open the front cover remove the print cartridge and then remove the jammed paper If the paper cannot be removed in this way remove it by opening the fusing cover Printing will resume automatically once the cover is closed e If there is a paper jam in the ADF open the ADF co
72. d paper jams make sure the tray is securely inserted To deliver the sheets face up open the rear cover DCT037 Extending Tray 1 to load paper 1 Pull Tray 1 out slowly and then remove it using both hands 43 2 Loading Paper 2 Release the extender locks on both sides of the tray and then pull out the extender DCT034 Make sure the extender s inner surface and the scale are aligned You can adjust the length of the extender in three steps When using A4 or letter size paper adjust the length to the position indicated by the mark 2 in the tray DCT042 3 Pull out the extender and lock it DCT033 4 Follow Steps 2 to 7 in Loading Paper into Tray 1 44 Loading Paper 5 Attach the tray cover DCT038 e Legal paper or custom size paper longer than A4 must be loaded without attaching the tray cover Region A only Loading Paper into Bypass Tray Do not load paper in the bypass tray unless the message Ready is displayed 1 Open the bypass tray DCT029 A5 2 Loading Paper 2 Slide the side guides outward load paper with the print side up and then push in until it stops against the machine DCT013 3 Adjust the side guides to the paper width DCT014 To deliver the sheets face up open the rear cover ZS Za Se L SS DCT037 46 Loading Paper Specifying Paper Type and Paper Size Using Control Panel Specifying the paper ty
73. d printing e Exposure glass Scanning 600 x 600 dpi Specifications of the Machine Printing 600 x 600 dpi e ADF Scanning 600 x 300 dpi Printing 600 x 600 dpi First copy speed A4 Letter at 23 C 71 6 F 32 seconds or less Multiple copy speed Countries other than European countries 22 pages per minute Reproduction ratio Region mainly Europe and Asia Fixed ratio 50 71 82 93 122 141 200 400 Region B mainly North America Fixed ratio 50 65 78 93 129 155 200 400 Zoom ratio 25 to 400 Copy quantity 99 Scanner Function Specifications Maximum scanning area horizontal vertical e Exposure glass 216 x 297 mm 8 5 x 11 7 inches e ADF 216 x 356 mm 8 5 x 14 inches Maximum resolution when scanning from the control panel Scan to E mail Scan to FTP Scan to Folder Scan to USB 600 x 600 dpi Maximum resolution when scanning from a computer TWAIN e Exposure glass 4800 x 4800 dpi e ADF 600 x 600 dpi 231 232 11 Appendix Maximum resolution when scanning from a computer WIA 600 x 600 dpi ADF throughput Black and white 64 mm per second Color 22 mm per second Interface e Scanning from the control panel Ethernet 10BASE T 100BASE TX USB2 0 Wi Fi e Scanning from a computer Ethernet 1OBASE T 1OOBASE TX USB2 0 Wi Fi Fax Function Specifications Access line e Public switched telephone networks PSTN e Private branch exchange PBX Trans
74. date the information Click the Web browser s Refresh button to refresh the entire browser screen e If you use an older version of a supported Web browser or the Web browser has JavaScript and cookies disabled display and operation problems may occur e If you are using a proxy server configure the Web browser settings as necessary For details about the settings contact your network administrator e The previous page may not appear even if the back button of the Web browser is clicked If this happens click the refresh button of the Web browser e The FAQs Frequently Asked Questions Knowledge Base are not available in certain languages Changing the Interface Language Select the desired interface language from the Language list 165 8 Configuring the Machine Using Utilities Checking the System Information Click Home to display the main page of Web Image Monitor You can check the current system information on this page This page contains three tabs Status Counter and Machine Information Status Tab Model Name Shows the name of the machine Shows the location of the machine as registered on the SNMP page Shows the contact information of the machine as registered on the SNMP page Shows the host name specified in Host Name on the DNS page Shows the current messages on the machine s display Status Print Cartridge Displays the remaining toner level Paper Tray Tray 1
75. destinations to a file Destination Back up Address Book Backs up fax destinations to a file Back up IPsec Settings Backs up the IPsec settings to a file Follow the procedure below to create configuration backup files 1 Select the radio button for the type of data you wish to back up Enter the administrator password if required Click OK 2 3 4 Click Save in the confirmation dialog box 5 Navigate to the location to save the backup file 6 Specify a name for the file and click Save e Back up IPsec Settings appears only when the administrator password is specified Restore Setting Tab e When the machine is returned from repair it is important that you restore the machine s settings from the backup files The machine s settings are returned to the default after repair 191 8 Configuring the Machine Using Utilities Restore Setting File to Restore Enter the path and name of the file to restore or click Browse to select the file Follow the procedure below to restore configuration backup files 1 Click Browse 2 Navigate to the directory containing the backup file to restore 3 Select the backup file and click Open 4 Enter the administrator password if required 5 Click OK e If the settings are not restored successfully an error message appears Try again to restore the file completely Set Date Time Tab Set Date Enter the curr
76. documents in black and white color or grayscale by changing the Scanning Mode setting under scan settings For details see page 133 Scanner Features Settings e You can also specify a destination using the One Touch buttons Pause Redial key e If the Limitless Scan setting under scan settings is enabled you can place originals on the exposure glass repeatedly in a single scan procedure For details see page 133 Scanner Features Settings e If File Type under scan settings is set to Multi page you can scan multiple pages to create a single PDF or TIFF file containing all pages However if the file format is JPEG a single page file will be created for every page scanned For details see page 133 Scanner Features Settings e If paper is jammed in the ADF the scan job will be discarded Remove the jammed paper and scan the entire originals again For the direction to remove paper jammed in the ADF see page 202 Paper Feed Problems Specifying the scan destination using the One Touch buttons or Pause Redial key This section describes how to specify a destination using the following keys e One Touch buttons Use these to specify destinations registered as Quick Dial entries e Pause Redial key Press this to specify the last used destination as the destination for the current job Using the One Touch buttons Press the One Touch button to which the desired Quick Dial entry is registered Press the Shitt
77. e 3 Number Keys Use to enter numerical values when specifying settings such as fax numbers and copy quantities or enter letters when specifying names 4 User Tools key Press to display the menu for configuring the machine s system settings 5 Clear Stop key Use this key to cancel or stop a print job document copying scanning fax transmission reception and other actions in progress 6 Selection keys Press the key that corresponds to an item shown on the bottom line of the screen to select it 7 Escape key Press to cancel the last operation or exit to the previous level of the menu tree 8 OK Key Use this key to confirm settings and specified values or move to the next menu level 9 Start key Use this key to start fax transmission reception scan or copy On the Left e Depending on the model the position of the keys may differ Type 1 Type 2 Type 3 Scanner Power DCT892 22 Guide to Components Image Quality key Press to select the image quality for the current job e Copier mode select Text Photo or Mixed e Scanner mode select the resolution Shortcut to Func key Press to enter ID card copy mode for the current job If you do not use the ID card copy mode frequently configure Shortcut to Function in Admin Tools to make this key available for displaying scan file destinations For Shortcut to Function see page 157 Administrator Settings Copy k
78. e Black and white from color page Color Grayscale Preset options Original is double sided Prompt for additional pages The scanner driver dialog box appears 92 Scanning from a Computer 8 Click Scan SP 210 Serves VSB te Scanner Settings 5 4 A 3 a Gi Ad j Ce E e E E E EEE Scan Page For Scanner USB v Refresh Oignal Petearen be S Editing Text OCR 8 Faxing Filing or Copying amp Black and White Photo a amp Color Document Fast amp Color Document Better Quality i Dee HE a a ccs i Mode amp Full Color aS Resolution 100dpi x 100 E Size A4 8 27 x11 69 v om 2 E 21 00 ff 29 70 Scan task Remove M AutoCrop AE a zE Image Size 2 77 MB Free 50148 06 MB k 9 Click Close Settings you can configure in the TWAIN dialog box at 2 3 4 5 6 7 8 gt pocaeccelcccadecceloccadecseloccedecctlaccedecetlaccdecctlasatecsetaveeteclocl Editing Text OCR Faxing Filing or Copying Black and White Photo amp Color Document Fast amp Color Document Better Quality Delete Level PteatoselReotesalscertocealcseeteedecsetevicctocditiedioetid sation Image Size 2 68 MB Free 55412 13 MB DAC525 1 Scanner Select the scanner you want to use The scanner you select becomes the default scanner Click Refresh to discover all ava
79. e Error Only Image Attached Prints a report with an image of the original when transmission error occurs e Every IX Prints a report for every fax transmission e Every TX Image Attached Prints a report with an image of the original for every fax transmission e Do not Print e Print Fax Journal Sets the machine to print a fax journal automatically for every 50 fax jobs both sent and received Default Auto Print e Auto Print e Do not Auto Print Operation You can simplify the procedure for sending and receiving faxes by disabling the use of the exposure glass If originals are loaded in the ADF you can fax them using the ADF in either mode by pressing the Start key Default Advanced Model e Easy Mode If you select Easy Mode you can receive faxes by pressing the Start key The exposure glass cannot be used in this mode 140 Fax Features Settings e Advanced Mode If you select Advanced Mode you can specify whether to send or receive faxes after pressing the Start key 141 142 7 Configuring the Machine Using the Control Panel Address Book Settings Quick Dial Dest Specifies the fax number and name for Quick Dial entries You can register up to 8 Quick Dial entries e No Specifies the Quick Dial number e Fax No Specifies the fax number for Quick Dial entries The fax number can contain up to 40 characters including O to 9 pause 3 FE ond space e Name Specitie
80. e For more information on Fax Journal and TX Status Report see page 137 Fax Features Settings e Repots will be printed on A4 Letter or Legal size paper Load one of these sizes of paper into the tray before printing reports For details about loading paper see page 41 Loading Paper 126 7 Configuring the Machine Using the Control Panel Basic Operation There are two main ways to access the machine settings e Press the User Tools key to access the System or Network settings e Press the lt 4 or key to access the Copy Scan or Fax settings To check which category the function you want to configure belongs to see page 129 Menu Chart 1 If you want to configure the machine s system settings press the User Tools key N User Tools DCT845 Otherwise press the or gt key while Ready is displayed on the initial screen of the Copy Scan and Fax settings DCT879 2 Press the 4 or Y key to select the settings you want to use If you select Address Book Network Settings or Admin Tools menu you might be requested to enter a password Enter the four digit password and then press the OK key For details about the password see Admin Tools Lock on page 157 Administrator Settings 127 7 Configuring the Machine Using the Control Panel 3 To confirm setting items and values displayed press the OK key 4 To go back to the previous item pres
81. e density level the darker the printout 1 Press the Density key Shortcut to Func Copy Image Quality ae Facsimile Density N Gp Scanner DCT874 2 Press the lt 4 or key to select the desired density level and then press the OK key e You can change the machine s default Density setting to always make copies with a specific density level For details see page 130 Copier Features Settings Selecting the Document Type According to Original There are three document types Text Select this when the original contains only text and no photographs or images Photo Select this when the original contains only photographs or images Use this mode for the following types of original e Photographs e Pages that are entirely or mainly composed of photographs or images such as magazine pages Mixed Select this when the original contains both text and photographs or images 7a 4 Copying Originals Specifying the Original Type 1 Press the Image Quality key Shortcut to Func Copy TETA Image Quality oa 1 E ppu Scanner DCT875 2 Press the 4 Y 4 or gt key to select the desired document type and then press the OK key e You can change the machine s default Original Type setting to always make copies with a specific document type For details see page 130 Copier Features Settings 74 5 Scanning Originals Scanner Mode Screen This
82. e is a problem with the quality of printing first check the condition of the machine There is a problem with the machine s location An unsupported type of paper is used The paper type setting is incorrect A non genuine print cartridge is being used An old print cartridge is being used The machine is dirty Make sure that the machine is on a level surface Place the machine where it will not be subject to vibration or shock Make sure that the paper being used is supported by the machine See page 35 Supported Paper Make sure that the paper type setting of the printer driver matches the type of paper loaded See page 35 Supported Paper Non genuine print cartridges reduce print quality and can cause malfunctions Use genuine print cartridges only See page 227 Consumables Print cartridges should be opened before their expiration date and used within six months of being opened See page 195 Maintaining the Machine and clean the machine as required Printer Problems Printer Problems An error occurs If an error occurs when printing change the computer or printer driver settings e Check the printer icon name does not exceed 32 alphanumeric characters If it does shorten it Check whether other applications are operating Close any other applications as they may be interfering with printing If the problem is not resolved close unneeded processes too Check that the latest print
83. ear Address Book Clears the fax Quick Dial Speed Dial destinations Press Yes to execute Press No to exit to the previous level of the menu tree without clearing the destinations Shortcut to Function Assigns one of the following functions to the Shortcut to Func key on the control panel Default ID Card Copy Mode e ID Card Copy Mode Press the key to switch to the ID card copy mode e Fax Immediate TX Press the key to switch to the Immediate TX menu e Select Scanner Dest Press the key to switch to the scanner destination selection menu Admin Tools Lock Specifies a four digit password for accessing the Address Book Network Settings and Admin Tools menus 160 Administrator Settings Do not forget this password On 0000 to 9999 e Off IPsec Selects whether to enable or disable IPsec This function appears only when a password is specified under Admin Tools Lock Default Inactive e Active e Inactive Fax Number Confirmation Sets the machine to require a fax number to be entered twice when specifying a destination manually When this function is enabled you cannot use the On Hook Dial function This function appears only when a password is specified under Admin Tools Lock Default Off e On e Off Save Scn Data to USB Specify whether to enable or disable Scan to USB This function appears only when a password is specified under Admin Tools Lock Default Active e Active e Inacti
84. easure metric and inch If your machine is a Region A model refer to the metric units If your machine is a Region B model refer to the inch units 1 Important Safety Instructions Region User Information on Electrical amp Electronic Equipment Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E waste Our Products contain high quality components and are designed to facilitate recycling Our products or product packaging are marked with the symbol below The symbol indicates that the product must not be treated as municipal waste It must be disposed of separately via the appropriate return and collection systems available By following these instructions you ensure that this product is treated correctly and help to reduce potential impacts on the environment and human health which could otherwise result from inappropriate handling Recycling of products helps to conserve natural resources and protect the environment For more detailed information on collection and recycling systems for this product please contact the shop where you purchased it your local dealer or sales service representatives All Other Users If you wish to discard this product please contact your local authorities the shop where you bought this product your local dealer or sales service representatives Environmental Advice for Users Users in the EU
85. ee page 163 Using Web Image Monitor Configuring the storing conditions To specify the storing conditions for received faxes configure the machine as follows l Press the User Tools key 2 Press the 4 or Y key to select Fax Features and then press the OK key 3 Press the 4 or Y key to select Reception Settings and then press the OK key 4 5 6 Press the 4 or Y key to select Reception File Processing and then press the OK key Press the 4 or Y key to select Print or Forward amp Print and then press the OK key Press the 4 or Y key to select Print Received File and then press the OK key Receiving a Fax 7 Press the 4 or Y key to select Automatic or Manual and then press the OK key e Automatic Automatically print out the received faxes and delete from memory e Manual Store the received faxes in memory for later manual printing 8 Press the User Tools key to return to the initial screen When the fax is successfully printed out it will be deleted from memory If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a paper jam the fax will remain in memory The remaining pages will start printing as soon as the problem is resolved Printing Out Faxes Stored in Memory This section explains how to print out received faxes stored in the machine s memory If the Power indicator flashes there is a fax
86. een and in reports Area Europe only By selecting the area in which the machine is being used you can narrow down the choice of display language and other settings You can also specify this setting during the initial setup after turning the power on for the first time Default Europe e Europe e Asia e Oceania e Americas 159 7 Configuring the Machine Using the Control Panel e Africa Country Selects the country in which the machine is used The country you specify determines the time and date display format and the default values of the fax transmission related settings Make sure to select the country code correctly Selecting a wrong country may cause failures in fax transmissions The default value for this setting is the country code you have specified during the Initial Setup which is required after turning on the machine for the first time Reset Settings Be sure not to clear the settings by mistake e Reset All Settings Resets the machine s settings to their defaults except the following language for the screen country setting network settings and fax Quick Dial Speed Dial destinations Press Yes to execute Press No to exit to the previous level of the menu tree without clearing the settings e Reset Network Settings Resets the network settings to their defaults Press Yes to execute Press No to exit to the previous level of the menu tree without clearing the settings e Cl
87. en the amount of free memory space is low i e An external telephone is required to use this machine as a telephone e Only A4 Letter or Legal size paper can be used for printing faxes Selecting Reception Mode The reception modes are as follows When using the machine only as a fax machine Select the following mode when no external telephone or telephone answering device is connected e Fax Only mode auto reception In this mode the machine is used only as a fax machine and receives faxes automatically When using the machine with an external device Select one of the following modes when the handset external telephone or telephone answering device is connected e FAX TEL Manual mode manual reception In this mode you must answer calls with the handset external telephone If a call is a fax call you must start the fax reception manually e Fax Only mode auto reception In this mode the machine automatically answers all incoming calls in fax reception mode e FAX TAD mode auto reception In this mode you can use the machine with an external telephone answering device ES Receiving a Fax Press the User Tools key h User Tools Press the 4 or Y key to select Fax Features and then press the OK key Press the 4 or Y key to select Reception Settings and then press the OK key Press the 4 or Y key to select Switch Reception Mode and then press the OK key Press the 4
88. ength Vert of the card to be placed on the exposure glass and then press the OK key Copying an ID Card 1 Press the Shortcut to Func key Copy Facsimile Density Gp Wi Fi Scanner E With Type 1 model if normal copier mode is being displayed press the Shortcut to Func key again to switch to ID card copy mode If the ID card copy mode does not appear when you press the Shortcut to Func key set Shortcut to Function to ID Card Copy Mode and then press the Shortcut to Func key again Alternatively set ID Card Copy to On in ID Card Settings in Copier Features 2 To make multiple copies enter the number of copies using the number keys 3 Place the original in the upper left corner of the exposure glass DCT840 7 4 Copying Originals 4 Press the Start key User Tools Clear Stop DCT847 4 5 Within 60 seconds place the original back side down with the upper left corner on the exposure glass and then press the Start key e After you place the originals press the Start key within the time specified in System Auto Reset Timer Otherwise the job is canceled For details see page 157 Administrator Settings 72 Specifying the Scan Settings Specifying the Scan Settings This section describes how to specify image density and scan quality for the current job Adjusting Image Density There are five image density levels The higher th
89. ensity Specifies the image density for scanning originals Increase the level black squares to increase the density Default The default setting is the middle of 5 adjustment levels 133 7 Configuring the Machine Using the Control Panel Resolution Specities the resolution for scanning the original Default 300 x 300dpi 100 x 100dpi 150 x 150dpi 200 x 200dpi e 300 x 300dpi e 400 x 400dpi e 600 x 600dpi Compression Color Specities the color compression ratio for JPEG files The lower the compression ratio the higher the quality but greater the file size Default Medium e Low e Medium e High Limitless Scan Sets the machine to request next originals when scanning with the exposure glass Default Off e Off e On File Type Specifies whether to create a multi page file containing all pages or separate single page files when scanning multiple pages Note that a scanned file can contain multiple pages only when the file format is PDF or TIFF If the file format is JPEG a single page file is created for each scanned page Default Multi page e Multi page A multi page file containing all pages is created e Single Page A single page file is created for each page 134 Fax Transmission Features Settings Fax Transmission Features Settings Immediate TX Sets the machine to send a fax immediately when the original is scanned Default Off e Off Select this when using Memory Transmission e
90. ent year 2000 to 2099 Enter the current month 1 to 12 D Enter the current day 1 to 31 Select the date format from MM DD YYYY DD MM YYYY or YYYY MM DD Set Time Select 24 or 12 hour time format Time AM PM Select AM or PM if 12 hour time format is selected hour 0 23 Enter the current hour if 24 hour time format is selected 0 23 hour 1 12 Enter the current hour if 12 hour time format is selected 1 12 192 Configuring the Administrator Settings min 0 59 Enter the current minute 0 59 Energy Saver Mode Tab Energy Saver Mode Energy Saver Mode 1 Select Active to set the machine to enter Energy Saver mode 1 if the machine has been idle for about 30 seconds It takes less time to recover from Energy Saver mode 1 than from power off state or Energy Saver mode 2 but power consumption is higher in Energy Saver mode 1 than in Energy Saver mode 2 Energy Saver Mode 2 Select Active to set the machine to enter Energy Saver mode 2 after the period of time specified for Waiting Time 1 240 minutes is passed 1 to 240 minutes Active and Inactive may not be selected depending on the area in which the machine is being used The available Waiting Time range may also vary depending on where the machine is being used The machine consumes less power in Energy Saver mode 2 than in Energy Saver mode 1 but it takes longer to recover from Energy Saver mode 2 than from Energy
91. er Saving Sets the machine to print using a reduced amount of toner for prints made by the copier function only Default Off e Off e On Toner End Option This setting is used to monitor the toner level Default Stop Printing e Stop Printing Monitoring the toner level is enabled The remaining toner level can be checked in the control panel and on the Web Image Monitor e Continue Printing The machine no longer monitors the toner level Even when the toner runs out printing will continue and no messages will be displayed Supplies Status e Print Cart Displays information about consumables This information is displayed only if Toner End Option has been set to Stop Printing Ww 1 If Toner End Option is set to Continue Printing is displayed instead of the indicator above Printer Registration Adjusts the position of the input tray Adjust the value by using the 4 or Y key To check the registration print a test page Default 0 e Horiz Tray 1 6 to 6 mm in 1 mm increments e Vert Tray 1 6 to 6 mm in 1 mm increments e Horiz Bypass Tray 6 to 6 mm in 1 mm increments e Vert Bypass Tray 6 to 6 mm in 1 mm increments Low Humidity Mode When the machine is used in a low humidity environment black stripes with a few millimeters width may appear Selecting On should prevent such black stripes from appearing 146 System Settings Default Off e On e Off Image Density
92. er driver is being used A print job is canceled Set O Timeout to a larger value than the current settings There is considerable delay between Processing time depends on data volume High volume the print start command and actual data such as graphics heavy documents take longer to printing process Wait for a while To speed up printing reduce the printing resolution using the printer driver The whole printout is blurred Paper is damp Use paper that has been stored properly See page 35 Supported Paper If you enable Toner Saving printing is generally less dense Condensation may have collected If rapid change in temperature or humidity occurs use this machine only after it has acclimatized Cannot print properly when using a Change the print quality settings certain application or cannot print image data properly Some characters are printed faintly or not printed The print position is misaligned Specify Printer Registration in System Settings to adjust the print position 211 10 Troubleshooting Print Positions Do Not Match Display Positions If the position of items on the printed page differs from the position displayed on the computer screen the cause may be one of the following Page layout settings are not configured properly Check that the page layout settings are properly configured in the application 212 Copier Problems Photocopied paper is blank Cop
93. er the community name to use for authentication of Trap requests Can contain up to 32 characters 180 Configuring the Network Settings System Location Enter the location of the machine The location entered here is displayed on the main page Can contain up to 64 characters Contact Enter the contact information of the machine The contact information entered here is displayed on the main page Can contain up to 64 characters SMTP Tab SMTP Primary SMTP Server Enter the IP address or host name of the SMTP server Can contain up to 64 characters Enter the port number for SMTP 1 to 65535 Authentication Method Select an authentication method from the following Anonymous The user name and password are not necessary SMTP The machine supports NTLM and LOGIN authentication POP before SMTP The POPS server is used for authentication When sending e mails to an SMTP server you can enhance the SMTP server security level by connecting to the POP server for authentication User Name Enter the user name for logging in to the SMTP server Can contain up to 32 characters Password Enter the password for logging in to the SMTP server Can contain up to 32 characters Device E mail Address Enter the machine s e mail address This address is used as the sender s address of e mail messages sent from this machine such as notification e mails Can contain up to 64 characters Server Timeout Enter
94. es to be lost Check your print job for missing pages and reprint any pages that did not print out e The jammed paper may be ejected automatically when opening and then closing the front cover or when turning the power off and then back on 203 10 Troubleshooting Removing Jammed Paper from Tray 1 1 Pull Tray 1 halfway out and check for jammed paper If there is jammed paper remove it carefully 2 Carefully slide Tray 1 back in until it stops 3 Open the front cover and then carefully lower it DCT027 4 Carefully pull out the print cartridge horizontally holding its center DCT024 e Do not shake the removed print cartridge Doing so can cause remaining toner to leak e Place the print cartridge on paper or similar material to avoid dirtying your workspace 204 Paper Feed Problems 5 Lifting the guide plate remove the jammed paper carefully DCT025 6 Slide the print cartridge in horizontally and then slowly push it in all the way Finally push the cartridge down until it clicks into place DCT026 7 Carefully push up the front cover until it closes DCT028 If the error display continues to appear perform the procedure described in Opening the Rear Cover to Remove Jammed Paper 205 10 Troubleshooting Removing Jammed Paper from the Bypass Tray e Since the temperature around the guide is high wait for it to cool before checking for jammed paper 1 If
95. esesecaeseeeeseeesseseeass 99 Registering Fax DESH ONONS aninnsncoorhovncdevieuteanassvrasnbscusranpssonesbnduaiiesanianencanenasesonsbaieabivianaimaranieseneeauanundanisebnsianses 100 Registering Fax Destinations Using the Control Panel c ccccccccccscscsscseseeseseescsesecsesecscseescsesesseseeasseees 100 TUNER ey ecco sence gee new eee eee 103 Seleciing Transmission IV OS i ection ctenmt ute iiae ii 103 Basic Operation lor Sending a l ao eee meee neT eRe ante eet ee nee Ei 104 gpediying the ge APs 0 0 eae mee Nt nto meeem eon ee ees mene ene ere Vn Cec te EERO Oe eee aN 107 Useful Sending FONCTION ceerepenasearm re nccenmeaspoementeytncermvencemmnnagetenanten dae dencemmunsedantenetademtensenadd 111 Speciiying he Sedh Seling sessies E a n S 114 Using the Fax Function from a Computer PC FAX cccccssscscscseseseseseescscseseseseseseecseseseseseseecscseseseneneseseees 116 Basic Operation for Sending Faxes from a COMputel c ccccsssssssssesssssscsesesesesesesecseseseseseseecscseseseaeseeees 116 Conhguring Transmission SEMIN erroi priri neris ga ar An o NG T 117 Configuring the PC FAX Address Book c cccccsscssssssssssesessescsesessecsesesssscsesssssaesesesesseseseacsesesecseseseceesesees 117 Editing a Fax Cover Sheet cccccccscssssssssessssesesesesseseseseescsesesesseseseseeseseseseesesesesseseseseessseeeseseseeeeseseeeeeeass 119 SSS VIGO E E A EA ON AA AE AE E A E A EE E E A 120 STM SS SOI MOTE decease acct cbse atts sce
96. eseseneesesesees 201 Condition of the machine ccccccseseesceeeees 210 Configuration Page cccccsseseeseeeeeee 148 189 Consumable Sensire 227 CS iON ANS let tet sete acaetceaytaseoe a 21 Copier FOCNUP ES spat scscieccs nie hoctesoiantaexcacoteandecadets 130 Copier FUNCHHON cc ccceseseseeseecseseseseseteeeeeeeeseseees 230 Copier mode SCrEEN c csescsesesesesseseseseseseseseteeeeeees 59 Copier DIODE INS sscacsckesocscarnsceczensenesoapmcacacteereins 213 Counter informali onessrnsonssrcnonenniiis 167 D ONS E E T E A AT 98 Date and time SettingS ccccccccscccsecseseseeseseees 192 Date SE HINO sancessinestsicansenseenesnnyensivennseanieaetsumieasen aun eas 192 Default settingS ccccccccsscscsesessescseesscesseseeeees 190 Bal E een ee ee ee eee ee ree 29 Differences in Performance Functions between Different Models c ccccccccsesesessssescseseseseseseseeeneees 8 Ber E E 7 DANELL ME 178 PN gt E A PET E E A TEAT 55 Energy saver MOde cceceeceseseseseseteteeeeeeeeseaeees 193 ENERGY STAR program eeeeeseseeeeteeteeetee 16 lal oc aCe oe A er eee ee ee re er 63 Enlarged or reduced CopieS cccccccesseseseseseeeees 63 Entering Chardcters c c ccccccccscscsscscsseseeescsesseseseees 99 Error MCSSO GC Sicisicdexeincvicnconintsuctourpsdetscaesencevntstene 217 Exposure OOS errean ee eee ee eee 199 ISRO EAEE E E E A A AT 19 F Fax Cestinations ccccccccccccesssscsesssceee
97. ey Type 2 Type 3 only Use this key to switch the machine to copier mode Power Indicator This indicator lights up blue when the machine is turned on Alert Indicator This indicator lights continuously in red when the machine runs out of paper or consumables or if another error occurs Wi Fi key Type 2 Type 3 only To switch to wireless LAN press this key Press this key to display the menu for manually configuring the settings in Infrastructure or Ad Hoc mode selected in Wi Fi Key By holding down the key you can display the menu for configuring the WPS using the PIN code or in PBC mode This key cannot be used if Wi Fi Enable is set to Disable Density key Press to adjust image density for the current job e Copier mode select from 5 levels of density e Scanner mode select from 5 levels of density Scanner key Type 2 Type 3 only Use this key to switch the machine to scanner mode 23 24 1 Guide to the Machine Type 4 Type 5 Type 6 ddreq Book SAT AA Copy On Hook Dial Image Quality Facsimile Pause Redial Density Qp Wi Fi Scanner C a Power t Alert 9 10 11 12 13 14 DCT891 One Touch buttons Press to select a scan or fax Quick Dial destination Pause Redial key e Pause Press to insert a pause in a fax number The pause is indicated by P e Redial Press to display the last used scan or fax destination On Hook Dial key Pre
98. g Paper 2 Place the original face down on the exposure glass The original should be aligned to the rear left corner DCT007 3 Lower the exposure glass cover Hold down the cover with your hands when using thick folded or bound originals and when the cover cannot be lowered completely Placing Originals in the Auto Document Feeder e Do not place originals mixed with different in the ADF all at once e To prevent multiple sheets from being fed at once fan the bundle of your original before placing them in the ADF 1 Open the input tray for the ADF DCT016 a2 Placing Originals 2 Adjust the guides according to the size of the originals DCT017 3 Place the aligned originals face up in the ADF The last page should be on the bottom DCT018 oo 2 Loading Paper 54 3 Printing Documents Basic Operation Use the printer driver to print a document from your computer 1 After creating a document open the Printing Preferences dialog box in the document s native application Setup Paper Print Quality Watermarks Copies rs Orientation fr Portrait X Rotate by 180 degrees Layout Paper Size A R 1 Page per Sheet X e Draw Frame Border Letter 8 5 x 11 E Page Orde Input rR Right then Down v Duplex x or x E Ignore Application Collate Do not Print Bl
99. ges in a document but JPEG does not File Format Black amp White Required File format of the scanned file when scanning in black and white PDF or TIFF can be selected Both formats support multiple pages in a document Scan Size Optional Select the scanning size for the original from A5 B5 A4 Executive Half Letter Letter Legal 16K or custom size If you select custom size select mm or Inch and then specify the width and length Resolution Optional Select the scan resolution from 100x100 150x150 200x200 300x300 400x400 or 600x600 dpi Density Optional Specify the image density by clicking the right or left buttons These keys increase or decrease the image density in single increments up to 5 e To send files via e mail SMTP and DNS settings must be configured properly e If you are using the Scan to E mail function select a time zone according to your geographic location to send email with correct transmission date and time e To send files to an FTP server or computer the user name password and directory must be configured properly e Ona network that uses a DNS server specify a computer name in Service Name and the name of the domain to which the computer belongs in Domain In this case also configure the DNS related settings using Web Image Monitor e Scan destinations cannot be registered using the control panel Modifying Scan Destinations This section describes how to modify the informa
100. he agreement and then click Next gt 6 Select Add a new printer and then click Next gt 7 Select the printer detection method and then click Next gt To search for printers automatically select Search for printers automatically To search for a printer by its IP address select Search for printers by specified IP Address To select a port or specify a new port select Select a port or specify a new port If a dialog box for selecting the port type appears it is recommended to select the standard TCP IP port 8 Follow the instructions in the installation wizard PC FAX Driver Turn on the power of the computer Insert the CD ROM into the CD ROM drive Select a language and product for the interface and then click OK Click PC FAX Driver a FB O N Read the entire license agreement carefully If you accept its terms click I accept the agreement and then click Next gt 6 Select the same port as the one selected in the printer driver 7 Follow the instructions in the installation wizard 28 Configuring Network Settings Configuring Network Settings This section explains how to configure network settings e Ethernet and wireless LAN settings cannot be enabled at the same time Configuring the IP Address Settings The procedure for configuring network settings differs depending on whether the IP address is assigned automatically by the network DHCP is s
101. height 15 5 mm 0 6 inches Paper output capacity e Output Tray 50 sheets 70 g m 19 Ib e Rear 1 sheet 70 g m2 19 lb ADF capacity 35 sheets 80 g m2 21 3 lb Memory 128 MB Power requirements e Region mainly Europe and Asia 220 240 V 5 A 50 60 Hz e Region B mainly North America 120 V 8A 60 Hz Power consumption e Maximum power consumption 780 W e Energy Saver mode 1 39 1 W e Energy Saver mode 2 4 3 W The power level when the main switch is turned off and the power cord is plugged into an outlet 1W or less 229 230 11 Appendix Machine dimensions Width x Depth x Height e Type 1 Type 3 402 x 360 x 252 mm 15 8 x 14 2 x 10 1 inches e Type 2 Type 4 Type 5 Type 6 402 x 360 x 293 mm 15 8 x 14 2 x 11 5 inches Weight machine body with consumables e Type 1 Type 3 Approximately 9 9 kg 22 lb or less e Type 2 Type 4 Type 5 Type 6 Approximately 11 1 kg 24 5 Ib or less Printer Function Specifications Printing speed D Region mainly Europe and Asia 22 pages per minute A4 D Region B mainly North America 23 pages per minute Letter Resolution 600 x 600 dpi maximum 1200 x 600 dpi First print speed 10 seconds or less From the completion of data processing to the completion of paper delivery Interface e Ethernet 1OBASE T 1OOBASE TX e USB 2 0 e Wi Fi Printer language GDI PCL Copier Function Specifications Maximum resolution scanning an
102. hine to automatically resend parts of the data that are lost during transmission Default On e Off e On e ECM Reception Sets the machine to automatically receive parts of the data that are lost during reception Default On e Off e On e Dial Tone Detect Sets the machine to detect a dial tone before the machine begins to dial the destination automatically Default Detect Default may be Not Detect depending on the Country setting under Admin Tools e Detect e Not Detect e Transmission Speed Specities the transmission speed for the fax modem Default 33 6 Kbps e 33 6 Kbps e 14 4 Kbps e 9 6 Kbps e 7 2 Kbps e 4 8 Kbps e 2 4 Kbps e Reception Speed Specifies the reception speed for the fax modem Default 33 6 Kbps e 33 6 Kbps e 14 4 Kbps e 9 6 Kbps 139 7 Configuring the Machine Using the Control Panel e 7 2 Kbps e 4 8 Kbps e 2 4 Kbps Report Print Settings e Print TX Status Report Sets the machine to print a transmission report automatically after a fax transmission When the machine is in Immediate Transmission mode the image of the original will not be reproduced on the report even if Error Only Image Attached or Every TX Image Attached is selected Note that if a memory error occurs for PC FAX transmission a transmission report will always be printed regardless of this setting Default Error Only Image Attached e Error Only Prints a report when a transmission error occurs
103. ied pages are too dark or too light Copied pages do not look the same as the originals Black spots appear when photocopying a photographic print A moire pattern is produced R Photocopied paper is dirty When copying from the exposure glass the print area of the copy is out of alignment with the original The paper size setting does not match the paper loaded Copier Problems The original was placed with the front and back reversed See page 49 Placing Originals Adjust the image density Select the correct scan mode according to the type of original The original may have stuck to the exposure glass due to high humidity Place the original on the exposure glass and then place two or three sheets of white paper on top of it Leave the exposure glass cover open when copying The original probably has heavily lined or dotted areas Switching the setting for image quality between Photo and Mixed may eliminate the moire pattern Image density is too high Adjust the image density Toner on the printed surface is not dry Do not touch printed surfaces immediately after copying Remove freshly printed sheets one by one taking care not to touch printed areas The scanning part is dirty Before placing originals on the exposure glass make sure that toner or correction fluid is dry Place the original copy side down making sure that it is aligned to the rear left corner and pressed flat again
104. ilable scanners connected via USB or the network 2 Original Select Reflective to scan from the exposure glass or Automatic Document Feeder to scan from the ADF 93 94 5 Scanning Originals 3 Original type According to your original select a setting from the list of options detailed below or select Custom to configure your own scan settings Mode Resolution and Size under Scan Configuration will change according to the Original type setting you selected here e When using the exposure glass Editing Text OCR Faxing Filing or Copying Black and White Photo Color Document Fast Color Document Better Quality Custom e When using the ADF ADF Faster ADF Better ADF Gray Custom Mode Select from full color grayscale or black and white Resolution Select a resolution from the list If you select User defined enter a resolution value directly in the edit box Note that increasing the resolution also increases the file size and scanning time Selectable resolutions vary depending on where the original is set e When using the exposure glass 75 100 150 200 300 400 500 600 1200 2400 4800 9600 19200 dpi User defined e When using the ADF 75 100 150 200 300 400 500 600 dpi User defined Size Select the scanning size If you select User defined enter the scanning size directly in the edit box Also you can change the scanni
105. in machine s memory Follow the procedure below to print the fax 1 Press the User Tools key User Tools Press the 4 or Y key to select Fax Features and then press the OK key Press the 4 or Y key to select Reception Settings and then press the OK key Press the 4 or Y key to select RX Store File and then press the OK key Press the 4 or Y key to select Print Selected File and then press the OK key Press the 4 or Y key to select the print job and then press the OK key Press Yes NS Se SS SY Press the User Tools key to return to the initial screen 125 6 Sending and Receiving a Fax Lists Reports Related to Fax The lists and reports related to the fax function are as follow e Fax Journal Prints a fax transmission and reception journal for the last 100 jobs e TX Status Report Prints out the latest Transmission result e TX RX Standby File List Prints a list of unsent fax jobs remaining in the machine s memory e Power Failure Report Prints a report when the machine s power has been interrupted while sending or receiving a fax or images stored in the machine s memory have been lost due to the machine being turned off for a prolonged period of time e Fax Speed Dial Dest List Prints a list of Speed Dial entries e Quick Dial Dest List Prints a list of scan and fax Quick Dial entries e Forward Failure Report This report is printed if forwarding fails
106. ination 173 174 8 Configuring the Machine Using Utilities Registering Destinations Scan and fax destinations can be registered using Web Image Monitor Up to 100 scan destinations and 108 fax destinations 8 Quick Dial and 100 Speed Dial destinations can be registered See the scan and fax sections for more information on registering destinations e For details about registering scan destinations see page 76 Registering Scan Destinations Configuring the Fax Received File You can print or delete received faxes e Print Selected File You can select and print received faxes e Delete Selected File You can select and delete received faxes e Delete All Files You can delete all received faxes Configuring the Fax Received File 175 8 Configuring the Machine Using Utilities Configuring the Network Settings Click Network Settings to display the page for configuring the network settings This page contains the following tabs Network Status IPv6 Configuration Network Application DNS Auto E mail Notification SNMP SMTP POP3 and Wireless e Depending on the settings you change the machine might need to be restarted e Depending on the model you are using some items might not appear Network Status Tab General Status Ethernet Speed Shows the type and speed of the network connection IPP Printer Name Shows the name used to identify the machine on the network
107. inations and broadcast the fax you are sending For sending a fax using the broadcast function see page 107 Specifying the Fax Destination The machine prompts you to enter the fax number twice only when you dial the destination manually Destinations specified using the One Touch buttons Speed Dial function or Pause Redial key need not be confirmed When in Memory Transmission mode you can enable the Auto Redial setting under fax transmission settings to set the machine to automatically redial the destination if the line is busy or an error occurs during transmission For Auto Redial see page 135 Fax Transmission Features Settings 105 106 6 Sending and Receiving a Fax e When in Memory Transmission mode the machine s memory may become full while scanning the originals In this case the screen prompts you to cancel the transmission or to send only the pages that have been scanned successfully e f paper is jammed in the ADF the jammed page has not been scanned properly When the machine is in Immediate Transmission mode resend the fax starting from the jammed page When in Memory Transmission mode scan the entire originals again For details about removing paper jammed in the ADF see page 202 Paper Feed Problems Canceling a fax Follow the procedure below to cancel sending a fax When in Immediate Transmission mode If you cancel sending a fax while the machine is scanning the original the fax
108. ine could not be connected correctly e Confirm that the telephone line is properly connected to the machine Disconnect the telephone line from the machine and 1XXX2 1 connect a standard telephone in its place Confirm that you can make calls using the telephone If you cannot make calls this way contact your telephone company If the problem persists contact your sales or service representative Dial fails when trying to send faxes Confirm that the fax number you dialed is correct Confirm that the destination is a fax machine Confirm that the line is not busy IXXX22 to 1XXX23 You may need to insert a pause between dial digits Press the Pause Redial key after for example the area code Confirm that PSTN PBX under Admin Tools is set properly for your connection method to the telephone network See page 157 Administrator Settings 213 216 10 Troubleshooting 1XXX32 to 1XXX84 2XXX 14 2XXX32 to 2XXX84 An error occurred while sending a fax e Confirm that the telephone line is properly connected to the machine e Disconnect the telephone line from the machine and connect a standard telephone in its place Confirm that you can make calls using the telephone If you cannot make calls this way contact your telephone company If the problem persists contact your sales or service representative The machine was not able to print the received fax or the machine s memory reached c
109. ings Channel Displays the channel information of the current wireless LAN settings if Ad Hoc is selected for Communication Mode Wireless Signal Status Displays the strength of the wireless signal that is being received Specifies whether or not to use the wireless LAN Wireless LAN Settings Enter the SSID of the access point The SSID can contain up to 32 characters When you click Scan List a list of available access points is displayed You can select the SSID from the list Communication Mode Select the mode to connect in If the machine will be connected to a wireless router or access point select Infrastructure If the machine will be connected to a device equipped with a wireless LAN directly select Ad Hoc Ad Hoc Channel If Ad Hoc is selected for Communication Mode select a channel Authentication Select an authentication method If Ad Hoc is selected for Communication Mode you can select only Open System and Shared Key Encryption Select an encryption method If Ad Hoc is selected for Communication Mode you can select only None and WEP WPA Passphrase If WPA2 PSK or Mixed Mode WPA WPA2 is selected for Authentication enter the WPA encryption key WEP Key Length If WEP is selected for Encryption select 64 bits or 128 bits for the length of the encryption key WEP Transmit Key ID Select an ID number to identify each WEP key in case multiple WEP connections are co
110. into account in displaying Replacement Required Print Cartridge If the photo conductor stops working before the toner runs out Replacement Required Print Cartridge may be displayed 225 226 11 Appendix Moving and Transporting the Machine This section provides cautions that you must follow when moving the machine both short and long distances Repack the machine in its original packing materials when moving it over a long distance e Be sure to disconnect all cables from the machine before transporting it e The machine is a precision piece of machinery Be sure to handle it carefully when moving it e Make sure to move the machine horizontally Take extra caution when carrying the machine up or down stairs e Do not remove the print cartridge when moving the machine e Be sure to hold the machine level while carrying it To prevent toner from spilling move the machine carefully 1 Be sure to check the following points e The power switch is turned off e The power cord is unplugged from the wall outlet e All other cables are unplugged from the machine 2 Lift the machine using the inset grips on both sides of the machine and then move it horizontally to the place where you want to use it i e To move the machine over a long distance pack it well Take care not to tip or tilt the machine during transit e Toner might spill inside the machine if the machine is not kept level during transit e For more i
111. is valid only inside the local network local segment Manual Configuration Enter the machine s IPv6 address Can contain up to 39 characters Address Prefix Length Enter the prefix length using a value between O and 128 Gateway Address Enter the default gateway s IPv6 address Can contain up to 39 characters Network Application Tab Scanner Send Setting Emil Select to enable the Scan to E mail feature 1 7 8 Configuring the Machine Using Utilities Max E mail Size Select the maximum size of scan files that can be attached to an e mail message 1 to 5 MB or no limit Select to enable the Scan to FTP feature Select to enable the Scan to Folder feature Network Print Setting Select to enable network printing using Internet Print Protocol via TCP port 631 80 FTP Select to enable network printing using an embedded FTP server in the machine via TCP port 20 21 Select to enable network raw printing Port No Enter the TCP port number to use for raw printing The valid range is 1024 to 65535 except 53550 and 49999 default is 9100 Select to enable network printing using LPR LPD via TCP port 515 mDNS Setting mDNS Select to enable Multicast DNS via UDP port 5353 If disabled the item below cannot be configured Enter the name of the machine Can contain up to 32 characters DNS Method Select whether to specify domain name servers manually or receive DNS information from the
112. k and then click Import 2 Select the file containing the address book data and then click Open A dialog box for selecting the items to import appears 3 For each field select an appropriate item from the list Select empty for fields for which there is no data to import Note that empty cannot be selected for Name and Fax 4 Click OK For details about the settings see the PC FAX driver Help CSV files are exported using Unicode encoding PC FAX Address Book data can be imported from CSV files whose character encoding is Unicode or ASCII Group data cannot be exported or imported Up to 1000 destinations can be registered in the PC FAX Address Book If this limit is exceeded during importing the remaining destinations will not be imported Editing a Fax Cover Sheet This section describes how to edit a fax cover sheet in the PC FAX driver s properties l Aa OO N On the File menu click Print Select the PC FAX driver as the printer and then click Print Click the Specify Destination tab and then click Edit Cover Sheet Configure settings as necessary and then click OK For details about the settings see the PC FAX driver Help 119 120 6 Sending and Receiving a Fax Receiving a Fax e When receiving an important fax we recommend you confirm the contents of the received fax with the sender e The machine may not be able to receive faxes wh
113. k through a PBX make sure to enter the outside line access number specified in PBX Access Number before the fax number For PBX Access Number see page 157 Administrator Settings e A password for accessing the Address Book menu can be specified in Admin Tools Lock For Admin Tools Lock see page 157 Administrator Settings Modifying or deleting fax destinations all Press the User Tools key 2 Press the 4 or Y key to select Address Book and then press the OK key 3 If you are requested to enter a password enter the password using the number keys and then press the OK key 4 Press the 4 or Y key to select Quick Dial Dest or Fax Speed Dial Dest and then press the OK key 5 Press the 4 or Y key to select No and then enter the desired Quick Dial number 1 to 8 or Speed Dial number 1 to 100 using the number keys The fax number and fax name registered for that number appear 101 6 Sending and Receiving a Fax 6 Press the 4 or Y key to select Fax No and then modify the fax number up to 40 characters If you want to delete the fax number press the key until the current number is deleted 7 Press the 4 or Y key to select Name and then modify the fax name up to 20 characters If you want to delete the fax name press the key until the current name is deleted 8 Confirm the setting and then press the OK key 9 Press the User T
114. l screen After a setting is changed the machine automatically restarts 17 Print the configuration page to confirm the setting The IPv address setting will appear under IPv Configuration on the configuration page Wireless LAN Setup This section explains how to configure the wireless LAN settings manually using the control panel For easy setup using WPS Wi Fi Protected Setup see Wi Fi Settings Guide e If Disable is specified for the Wi Fi Enable setting you cannot use the Setup Wizard Specify Enable for the Wi Fi Enable setting first If you change the Wi Fi Enable setting the machine must be restarted Infrastructure mode Use the following procedure to connect to the wireless LAN router or access point manually e Ensure that the router access point or device equipped with a wireless LAN etc is turned on e Check the authentication method and the name of the router access point or device equipped with a wireless LAN SSID IBSS in advance 1 Press the User Tools key User Tools DCT845 2 Press the 4 or Y key to select Network Settings and then press the OK key 31 1 Guide to the Machine 3 If you are requested to enter a password enter the password using the number keys and then press the OK key Press the 4 or Y key to select Wi Fi and then press the OK key Press the 4 or Y key to select Setup Wizard and then press the OK key Se
115. lect Infrastructure and then press Next aS YS Press the 4 or Y key to select the destination SSID and then press Next If you cannot find the destination SSID check if the device is turned on When entering the SSID select Input SSID and then press Next The SSID entry screen appears Enter the SSID using the number keys and then press Next 8 Press the 4 or Y key to select the authentication method and then press Next Select the same method that the router or access point is using If you have selected WPA2 PSK or Mix Mode WPA2 WPA proceed to Step 10 9 Press the 4 or Y key to select the encryption method and then press Next Select the same method that the router or access point is using 10 Enter the encryption key using the number keys and then press Connect If you selected Shared Key or Open System in Step 8 it is necessary to enter the ID The ID is used for identifying the encryption key You can register four encryption keys ID 1 to 4 Use the 4 or Y key to switch between the encryption key and ID settings 11 Press Yes After connecting to the network the Wi Fi screen is displayed 12 Press the 4 or Y key to select Wi Fi Status and then press the OK key When Connected is displayed the connection has been established When Disconnected is displayed the connection has not been established Start again from the beginning Ad Hoc mode This section e
116. ll connected properly outlet is not defective by connecting another working device The USB cable or network cable Reconnect the USB cable or is not connected correctly network cable The consumable is not properly Check that the consumable is installed properly installed e If any of these problems persist turn off the power pull out the power cord and contact your sales or service representative 201 202 10 Troubleshooting Paper Feed Problems If the machine is operating but paper will not feed or paper jams occur frequently check the condition of the machine and paper Paper does not feed smoothly Paper jams occur frequently Multiple sheets of paper are fed at one time Use supported types of paper See page 35 Supported Paper Load paper correctly making sure that the paper guides are properly adjusted See page 41 Loading Paper If the paper is curled straighten the paper Take out the paper from tray and fan it well Then reverse the top and bottom of the paper and put it in the tray If there are gaps between the paper and the paper guides adjust the paper guides to remove the gaps Avoid printing on both sides of paper when printing images that contain large areas of solid color which consume a lot of toner Use supported types of paper See page 35 Supported Paper Load paper only as high as the upper limit markings on the paper guide Fan the paper we
117. ll before loading Also make sure that the edges are even by tapping the stack on a flat surface such as a desk Make sure that the paper guides are in the right position Use supported types of paper See page 35 Supported Paper Load paper only as high as the upper limit markings on the paper guide Check that paper was not added while there was still some left in the tray Only add paper when there is none left in the tray Paper Feed Problems Paper gets wrinkles Paper is damp Use paper that has been stored properly Paper is too thin See page 35 Supported Paper If there are gaps between the paper and the paper guides adjust the paper guides to remove the gaps The printed paper is curled Load the paper upside down in the input tray Paper is damp Use paper that has been stored properly Images are printed diagonally to the If there are gaps between the paper and the paper guides pages adjust the paper guides to remove the gaps t CERO91 Removing Printing Jams e Jammed paper may be covered in toner Be careful not to get toner on your hands or clothes e Toner on prints made immediately after clearing a paper jam may be insufficiently fused and can smudge Make test prints until smudges no longer appear e Do not forcefully remove jammed paper as it may tear Torn pieces remaining inside the machine will cause further jams and possibly damage the machine e Paper jams can cause pag
118. lting from such data loss Be sure to create backup files of the Address Book data periodically Depending on your network environment the Scan to FTP and Scan to Folder functions may require a user name and password to be correctly entered in the destination information In such cases after registering destinations check that the user name and password are correctly entered by sending test documents to those destinations o5 The Address Book can contain up to 100 entries including 8 Quick Dial entries Destinations registered as Quick Dial entries can be selected by pressing the corresponding One Touch button 76 l A 2 B Start the Web browser and access the machine by entering its IP address Click Quick Dial Destination or Scan Destination From the Destination Type list select E mail Address FTP or Folder Register information as necessary The information you must register varies depending on the destination type For details see the tables 5 Enter the administrator password if required 6 Click Apply 7 Close the Web browser Registering Scan Destinations Scan to E mail Settings Program Change E mail Address Destination E Quick Dial Number 3 v m Name Required m Destination E mail Address Required m Notification E mail Address Optional _ m Subject Required m Sender s Name Optional E File Format Color Gray Scale PDF E File Format Black amp White
119. menu and then click Cancel Canceling a fax using the control panel Cancel the fax using the control panel 1 Press the Facsimile key 2 Press the Clear Stop key Configuring Transmission Settings This section describes how to configure transmission settings in the PC FAX driver s properties Properties are set separately for each application 1 On the File menu click Print 2 Select the PC Fax driver as the printer and then click a button such as Preferences PC FAX driver properties dialog box appears 3 Configure settings as necessary and then click OK Configuring the PC FAX Address Book This section describes the PC FAX address book Configure the PC FAX address book on the computer The PC FAX address book allows you to specify PC FAX destinations quickly and easily The PC FAX address book can contain up to 1000 entries including individual destinations and groups of destinations Lily 118 6 Sending and Receiving a Fax Opening the PC FAX address book This section describes how to open the PC FAX address book 1 On the Start menu click Devices and Printers 2 Right click the PC FAX driver icon and then click Printing Preferences 3 Click the Address Book tab Registering destinations This section describes how to register destinations in the PC FAX address book 1 Open the PC FAX address book and then click Add User 2 Enter the de
120. mission mode ITU T Group 3 G3 Scan line density 8 dots per mm x 3 85 line per mm 200 x 100 dpi 8 dots per mm x 7 7 line per mm 200 x 200 dpi Transmission time 3 seconds 8 dots per mm x 3 85 line per mm 33 6 kbps MMR ITU T 1 chart Transfer rate 33 6 kbps to 2400 bps auto shift down system Data compression methods MH MR MMR Memory capacity Transmission Up to 5 jobs up to 10 pages per job Reception Up to 50 jobs up to 100 pages in the total of all jobs Address book e Speed dial 100 items e Quick dial Specifications of the Machine 8 items e Number of redials for Fax 1 233 234 11 Appendix Trademarks Firefox is a registered trademark of the Mozilla Foundation Microsoft Windows Windows Server Windows Vista and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Other product names used herein are for identification purposes only and might be trademarks of their respective companies We disclaim any and all rights to those marks The proper names of Internet Explorer 6 7 8 9 10 and 11 are as follows Microsoft Internet Explorer 6 Windows Internet Explorer 7 Windows Internet Explorer 8 Windows Internet Explorer 9 Internet Explorer 10 Internet Explorer 11 The proper names of the Windows operating systems are as follows e The product names of Windows XP are as follows Microsoft Windows
121. ms ccccccccccccccccsscccccccccccccccccscccccececececscscececessscessscsseceesesessssscesscsssssssescesssssessssssssssecsecesseceeseecs 214 ETA E 1 E EE A ENEE E E A EEN E EE E A ERE E E E A AEA EAA 215 Error and Status Messages Of the SCO Mivesccecocsss ccscecsazcncavensceessseeneandaseenacesteneandenienerestedeiaenarestebeaninteas 217 11 Appendix iotes Abou the Tone cet cece acrateratrenrees cara sostdusgisecstentende E a EEA RE 225 Moving and Transporting Micah steel eee a ce een ee eee cn ee ee eee 226 BIG occ o Reena ae Ree arene ete oe ee E A A EE E AAEE AE ee ees ee eee 226 Where TOUTE incccnxcasicenccamnaiaietiaeratemncayecedacnnsaemtelanseilien afesancaseaesteenynqneotantedltoenteanncnasawnccaniaeetataneqieenecatagin 226 Consumables essiri nisnin serenana enar anane IEEE EIEEE EEEIEE EEEE EEEE 227 FE Mit 2 UTI E EE E E doce A A AA AE AE E A O ES 227 Specifications of the Machine c ccccsesssssessssseseseseseseseseseseseseseseseseseseseseseseseseseseseseseseseseseeeseseneseneneeeteneeees 228 General Function Spe cifications c ccccsccsscssscsesesesesssseseseseseseseseseecseseseseseeesecsesesesesesececseseseseseeeeecseseaeaes 228 Prater Funchon oe CMCC MOINS eserin ara E E E TEEN EE ER 230 Copier giao elas of etelhi ele 0 eae ee ert ee ae a E e re ene ene ee ee ee 230 Scanner Funcion SpeciicaloNSscssess i eee eres dene ered 231 Fax Funcion SpecihcaHoN Siessen ne een ote re ee eee one Ne ee ener orn 232 NG STAN
122. n 1 increments Specifying Reduce Enlarge 1 Press Scale Ready 1E A4 Mixed gt 1 100 BEEOO 63 4 Copying Originals 2 Press Reduce Enlarge or Zoom For Reduce or Enlarge press the 4 Y 4 or key to select the desired ratio For Zoom specify the desired ratio using the number keys 3 Press the OK key 64 Making Combined 2 sided Copies Making Combined 2 sided Copies This section describes how to combine and print a multiple pages two or four pages on one side or both sides of paper e This function is only available when the original is set in the ADF not when it is set on the exposure glass e To use this function the paper size used for printing copies must be set to A4 Letter or Legal There are following copy modes Select a copy mode according to your original and how you want the copy outputs to appear Combined copy on one side In this mode a two or four page original is combined and printed on one side of paper e Comb 2 on 1 P oee g o Landscape B CMF250 Comb 4on 1 65 4 Copying Originals P oe o Left to Right Top to Bottom Landscape Combined copy on both sides In this mode a multiple page original is combined and printed on both sides of paper Comb 2 on 1 ee Top to Top Top to Bottom Landscape Top to Top Top to Bottom CMF255 Comb 4 on 1 66 Making Combi
123. nd have more originals to scan press 6 Sending a Fax Press the Start key i Tools DCT847 e Depending on the machine s settings you may be prompted to enter the fax number again if you manually entered the destination fax number In this case re enter the number within 60 seconds press OK and then press the Start key If the fax numbers do not match go back to Step 3 For fax number confirmation see page 157 Administrator Settings e When using the exposure glass in Memory Transmission mode you will be prompted to place another original In this case proceed to the next step Yes within 60 seconds place the next original on the exposure glass and then press OK Repeat this step until all originals are scanned If you do not press Yes within 60 seconds the machine will start to dial the destination When all originals have been scanned press No to start sending the fax A fax number can contain 0 to 9 pause 3 FE and space If necessary insert a pause in a fax number The machine pauses briefly before it dials the digits following the pause You can specify the length of the pause time in the Pause Time setting under fax transmission settings For Pause Time see page 135 Fax Transmission Features Settings To use tone services on a pulse dialing line insert in a fax number switches the dialing mode from pulse to tone temporarily You can specify multiple dest
124. ne waits for print data if the data is interrupted while it is being sent from the computer via network If the machine does not receive any more data within the time specitied here the machine only prints the data it has received If printing is frequently interrupted by data from other ports increase the timeout period Default 60 sec e 15 sec e 60 sec e 300 sec e Fixed USB Port Specifies whether the same printer PC FAX driver can be used for multiple machines or not under USB connection Default Off e Off You must install the printer PC FAX driver separately for individual machines because the machine other than the original will be recognized as a new device upon USB connection e On The same printer PC FAX driver you have installed in your computer can be used with any machine other than the one originally used for installation if the machine is of the same model Auto Continue Sets the machine to ignore an error with paper size and continue printing The printing stops temporarily when an error is detected and restarts automatically after about ten seconds using the settings made on the control panel However if the size of paper specified on the control panel and that of the paper loaded in the paper tray or the paper size specified for the print job do not match when printing restarts it may cause a paper jam 145 7 Configuring the Machine Using the Control Panel Default Off e Off e On Ton
125. ned 2 sided Copies ee Left to Right Top to Top Left to Right Top to Bottom Top to Bottom Top to Top Top to Bottom Top to Bottom ae Gy o Q O 72 O Cc DCT004 2 sided copy In this mode one sided pages are printed on the front and back sides of paper without being combined 67 68 4 Copying Originals ee ee a i E Top to Top Top to Bottom Landscape CMF261 Specifying Combined and 2 sided Copies l e p p Press the Copy key Density Wi Fi Scanner ED DCT848 With Type 1 models start from Step 2 If ID card copy mode is being displayed press the Shortcut to Func key again to switch to normal copier mode Press the or gt key Press Duplex Combine Press the 4 or Y key to select the desired copy mode and then press the OK key Press the 4 or Y key to select paper orientation and page order and then press the OK key The screen will show the selected copy mode Making Combined 2 sided Copies e After you place the originals press the Start key within the time specified in System Auto Reset Timer Otherwise the job is canceled For details see page 157 Administrator Settings 69 4 Copying Originals Copying Both Sides of an ID Card onto One Side of Paper This section describes how to copy the front and back sides of an ID card or other small documents onto either side of a sheet of paper
126. nfigured WEP Key Format Select a format for entering the WEP key 183 8 Configuring the Machine Using Utilities Enter the WEP key The number and type of characters you can enter vary depending on the length and format selected for the key See the following e WEP key length 64bit Format Hexadecimal WEP key max length 10 characters 0 9 A F a f e WEP key length 64bit Format ASCII WEP key max length 5 characters 0x20 0x7e e WEP key length 1 28bit Format Hexadecimal WEP key max length 26 characters 0 9 A F a f e WEP key length 1 28bit Format ASCII WEP key max length 13 characters 0x20 Ox7e e If you are configuring the connection settings manually check the SSID authentication method or encryption key of the access point or wireless router in advance 184 Configuring the IPsec Settings Configuring the IPsec Settings Click IPsec Settings to display the page for configuring the IPsec settings This page contains the following tabs IPsec Global Settings and IPsec Policy List e This function is available only when an administrator password is specified IPsec Global Settings Tab Default Policy Select whether to allow for the default IPsec policy IPsec Function Select whether to enable or disable IPsec Broadcast and Select the services that you do not want to apply IPsec from the following Multicast Bypass DHCPv4 DHCPv6 SNMP mDNS NetBIOS
127. nformation about moving the machine contact your sales or service representative Disposal Ask your sales or service representative for information about correct disposal of this machine Where to Inquire Contact your sales or service representative for further information about the topics included in this manual or to inquire about other topics not included in this manual Consumables Consumables Print Cartridge 1 The printable number of pages is based on pages that are compliant with ISO IEC 19752 with the image density set as the factory default ISO IEC 19752 is an international standard for measurement of printable pages set by the International Organization for Standardization e Unless a print cartridge is replaced before toner runs out printing will become impossible To facilitate cartridge replacement we recommend you purchase and store extra print cartridges e The actual number of printable pages varies depending on the image volume and density number of pages printed at a time paper type and paper size used and environmental conditions such as temperature and humidity e Print cartridges may need to be changed sooner than indicated above due to deterioration over the period of use e Print cartridges are not covered by warranty However if there is a problem contact the store where you purchased them e The supplied print cartridge can print approximately 700 pages e This machine
128. ng such as thermal fax paper art paper aluminum foil carbon paper or conductive paper e Originals with perforated lines e Originals with indexes tags or other projecting parts e Sticky originals such as translucent paper e Thin highly flexible originals e Thick originals such as postcards e Bound originals such as books e Transparent originals such as OHP transparencies or translucent paper A9 50 2 Loading Paper e Originals that are wet with toner or white out Unscannable image area Even if you correctly place originals margins of a few millimeters on all four sides of the original may not be scanned Margins when using exposure glass gt K Ena gt S Oe Copier Fax On printed documents 1 Approx 4 mm 0 2 inches 2 Approx 3 mm 0 1 inches 3 Approx 4 mm 0 2 inches Scanner 1 Approx O mm 0 inches 2 Approx O mm 0 inches 3 Approx O mm 0 inches Placing Originals Margins when using ADF SO On Copier Fax On printed documents 1 Approx 4 mm 0 2 inches 2 Approx 3 mm 0 1 inches 3 Approx 4 3 mm 0 2 inches Scanner 1 Approx O mm 0 inches 2 Approx O mm 0 inches 3 Approx 2 mm 0 08 inches Placing Originals on the Exposure Glass e Do not place originals until all correction fluid or toner becomes completely dry Doing so may create marks on the exposure glass that will appear on copies 1 Lift the exposure glass cover 5 2 Loadin
129. ng size with your mouse in the preview area You can select the unit of measure from cm inches or pixels Selectable resolutions vary depending on where the original is set For details see the TWAIN Help Scan task when using the exposure glass Displays up to 10 previously used scan areas To remove a scan task select the number of the task and then click Remove You can select AutoCrop to let the scanner automatically detect the size of your original e For details see the TWAIN driver Help Scanning from a Computer Basic Operation for WIA Scanning 2 Place the original On the Start menu click Devices and Printers Right click the icon of the printer model you want to use and then click Start scan Configure the scan settings as required and then click Scan 95 5 Scanning Originals 96 6 Sending and Receiving a Fax SS ed Fax Mode Screen This section provides information about the screen in fax mode By default the display shows the copier screen when the machine is turned on If the copy or scanner screen is shown on the display press the Facsimile key on the control panel to switch to the fax screen Standby mode screen 1 OREN 2013 02 01 _ 2102 DCT859 1 Current status or messages Displays the current status or messages 2 Current settings Displays the current density and resolution settings 3 Current date and time Shows the
130. nge the printed sheets in the correct order Canceling a Print Job You can cancel print jobs using either the machine s control panel or your computer depending on the status of the job 5G Basic Operation Canceling a print job before printing has started 1 Double click the printer icon on the task tray of your computer 2 Select the print job you want to cancel click the Document menu and then click Cancel e If you cancel a print job that has already been processed printing may continue for a few pages before being canceled e It may take a while to cancel a large print job Canceling a print job while printing 1 Press the Clear Stop key User Tools AN apap ea q l Clear Stop DCT846 I 3 Printing Documents 58 4 Copying Originals Copier Mode Screen This section provides information about the screen when the machine is in copier mode By default the display shows the copier screen when the machine is turned on If the scanner or fax screen is shown on the display press the Copy key on the control panel to switch to the copier screen Type 1 models do not have the Copy key If ID card copy mode is being displayed press the Shortcut to Func key again to switch to normal copier mode Density Wi Fi scanner DCT848 Standby mode screen 1 KO RCE Mixed EE 4 CVW200 1 Current status or messages Displays the
131. nnonsooesosensoseeeseseesese 30 Memory reception cecceceecesceseeseeseeseeeeeeeeens 122 Memory transmission c cecescecseseeseeseereeeeees 103 Menu ChOFt c cccecseseseessececeseseeeeseseeeeeeseseseeeesenees 129 Mode eae E E ee ene eee 11 AS E E AAS E E T 226 N Network application ccccccecesesseseeeseeeesesees 177 Network settingS cccccccceseceseesesees 29 153 176 Network status cccccccccesesseseeseseeseseseseeseseteeeeeeees 176 Non recommended pdpel cccccccscecsceseeeeeesesees oF O EE S E e e EE NE ATE 111 One Touch DUNGIS ictic ccesicssccctnacssisatponssecysararteneiee 85 Operaion Too Ereren eee ne ee ae 26 ie lao Big E Semen scene anes er ee no re eee eee 73 D e AEN N eee AE R S 49 P Paper feed problems cccccccscesesesesenseeeeeeees 202 Paper OmMoenie 203 206 208 Pause Redial key c cccccccscscssseseessseseseseseneseceeeees 85 PO FAA cen a testoeesteas ee atceeateeasts 116 Placing GRO UAN Soci ccc encccanesinuertermndewasnanssnct Slo POPS SCM S iinveratonnioncentcecsatuvedainasinsondeennsoncewsausie 182 PO CS E A A O A A E nin 38 Print COrtrid ge ceccccccessesesessesesseseseeseseees 195 227 Print quality problems c cccccsseeeseseeeeseteeeees 210 Printer fEQHUrES ccccccsssessesesesesesesesseecseseseseseeees 150 Printer FUNCTION cccccccscscscssesesesessescsesesseecseseeeees 230 Printer problems cccccccecccesssessecesesseseseseseeeesesees 21
132. nually 30 The IPv6 address assigned to the machine must not be used by any other device on the same network Press the User Tools key h User Tools DCT845 Press the 4 or Y key to select Network Settings and then press the OK key If you are requested to enter a password enter the password using the number keys and then press the OK key Press the 4 or Y key to select IPv6 Configuration and then press the OK key Press the 4 or Y key to select IPv6 and then press the OK key Press the 4 or Y key to select Active and then press the OK key Press the 4 or Y key to select DHCP and then press the OK key Press the 4 or Y key to select Inactive and then press the OK key Press the 4 or Y key to select Manual Config Address and then press the OK key Press the 4 or Y key to select Manual Config Address and then press the OK key Enter the machine s IPv6 address using the number keys and then press the OK key Press the 4 or Y key to select Prefix Length and then press the OK key Configuring Network Settings 13 Enter the prefix length using the number keys and then press the OK key 14 Press the 4 or Y key to select Gateway Address and then press the OK key 15 Enter the gateway address using the number keys and then press the OK key 16 Press the User Tools key to return to the initia
133. o B T to T e Landscape T to B T to B ID Card Settings You can specify the ID Card Copy setting e ID Card Copy If you set this to On the settings specified in ID Card Settings are applied to printed copies Default Off e On e Off e ID Card Center Line Specify whether to draw a center line when making ID card copy Default Do not Print e Print e Do not Print e ID Card Size You can change the ID card copy scanning size e mm e inch Default D Region mainly Europe and Asia Horiz 54 mm Vert 86 mm Region B mainly North America Horiz 2 12 inch Vert 3 38 inch 132 Scanner Features Settings Scanner Features Settings Scan Size Specifies the scanning size according to the size of the original Default Region mainly Europe and Asia A4 D Region B mainly North America 8 1 2 x 11 e 81 2 14 81 2 11 81 2 51 2 7 1 4 10 1 2 A4 B5 A5 16K Custom Size Scanning Mode Specifies the scanning mode using the control panel Default B amp W e B amp W The machine creates 1 bit black and white images Images contain only black and white colors e Color The machine creates 8 bit color images Images are full color e Gray Scale The machine creates 8 bit black and white images Images contain black and white and intermediate gray colors Max E mail Size Specifies the maximum size of a file that can be sent by e mail Default 1 MB e 1 MB e 2 MB e 3 MB e 4 MB e 5 MB e No Limit D
134. ompatibility is dependent on software switch settings Please contact your service representative if relocating this product to another country In the event of problems please contact your service representative in the first instance The CE Declaration of Conformity is available by accessing the URL http www ricoh co jp fax ce_doc and selecting the product applicable Important Safety Instructions Region B Notes to Users in the State of California Perchlorate Material special handling may apply See www dtsc ca gov hazardouswaste perchlorate ENERGY STAR Program ENERGY STAR Program Requirements for Imaging Equipment negii ENERGY STAR The ENERGY STAR Program Requirements for Imaging Equipment encourage energy conservation by promoting energy efficient computers and other office equipment The program backs the development and dissemination of products that feature energy saving functions It is an open program in which manufacturers participate voluntarily Targeted products are computers monitors printers facsimiles copiers scanners and multifunction devices Energy Star standards and logos are internationally uniform This machine is equipped with the following Energy Saver modes Energy Saver mode 1 and Energy Saver mode 2 The machine recovers from Energy Saver mode when it receives a print job prints a received fax or when any key is pressed Energy Saver mode 1 This machine automa
135. on e mail Can contain up to 32 characters E mail Address Enter the address of the recipient of the alert email Can contain up to 64 characters Paper Misfeed Select to send an alert e mail to the specified address if a paper jam occurs Replace Print Cartridge Select to send an alert e mail to the specified address if toner becomes low Soon 179 8 Configuring the Machine Using Utilities Replace Print Cartridge Select to send an alert e mail to the specified address if toner runs out Out of Paper Select to send an alert e mail to the specified address if paper runs out Call Service Select to send an alert e mail to the specified address if the machine requires servicing Cover Open Select to send an alert e mail to the specified address if a cover is open SNMP Tab SNMP SNMP Select whether to enable the machine to use SNMP services Trap Target Trap Select whether to enable the machine to send traps to the management host NMS When disabled SNMP Management Host 1 and SNMP Management Host 2 below become unavailable SNMP Management Enter the IP address or host name of a management host Can contain up to Host 1 64 characters SNMP Management Enter the IP address or host name of a management host Can contain up to Host 2 64 characters Community Get Community Enter the community name to use for authentication of Get requests Can contain up to 32 characters Trap Community Ent
136. ools key to return to the initial screen e For details about entering characters see page 99 Entering Characters e A password for accessing the Address Book menu can be specified in Admin Tools Lock 102 Sending a Fax Sending a Fax e It is recommended that you call the receiver and confirm with them when sending important documents Selecting Transmission Mode There are two transmission modes Memory Transmission and Immediate Transmission Memory Transmission In this mode the machine scans several originals into memory and sends them all at once This is convenient when you are in a hurry and want to take the document away from the machine In this mode you can send a fax to multiple destinations The number of redial attempts is preset to two or three times depending on the Country setting under Admin Tools in five minute intervals For details see page 135 Fax Transmission Features Settings Immediate Transmission In this mode the machine scans the original and faxes it simultaneously without storing it in memory This is convenient when you want to send an original quickly In this mode you can only specify one destination 1 Press the Facsimile key and then press the or key Shortcut to Func Copy DCT849 Alternatively you can press the Shortcut to Func key if Shortcut to Function under administrator settings is set to Fax Immediate TX For Shortc
137. paper is jammed in the bypass tray input area remove the jammed paper carefully 2 Close the bypass tray 3 Follow Steps 3 to 7 in Removing Jammed Paper from Tray 1 If the error display continues to appear perform the procedure described in Opening the Rear Cover to Remove Jammed Paper Opening the Rear Cover to Remove Jammed Paper e Since the temperature around the guide is high wait for it to cool before checking for jammed paper 1 Open the rear cover DCT022 206 Paper Feed Problems 2 Open the fusing cover DCT035 3 Push the levers on the sides down with your thumbs DCT036 4 Remove the jammed paper carefully DCT068 5 Push the levers on the sides up with your thumbs 6 Close the fusing cover 207 10 Troubleshooting 7 Close the rear cover DCT023 Removing Scanning Jams 1 Open the ADF cover DCT019 2 Gently pull the jammed original to remove it Be careful not to pull the original too hard as it may tear DCT021 208 Paper Feed Problems 3 Close the ADF cover DCT020 4 Lift the ADF and if there is original remaining in the ADF gently pull the jammed original to remove it Be careful not to hold the input tray when lifting the ADF for the tray might be damaged DCT010 5 Close the ADF 209 210 10 Troubleshooting Print Quality Problems Checking the Condition of the Machine If ther
138. pe l Zs 3 4 A Press the User Tools key User Tools Press the 4 or Y key to select System Settings and then press the OK key Press the 4 or Y key to select Tray Paper Settings and then press the OK key Press the 4 or Y key to select the paper type setting for the desired tray and then press the OK key Press the 4 or Y key to select the desired paper type and then press the OK key Press the User Tools key to return to the initial screen Specifying the standard paper size l Press the User Tools key h User Tools DCT845 2 Press the 4 or Y key to select System Settings and then press the OK key 3 Press the 4 or Y key to select Tray Paper Settings and then press the OK key A7 2 Loading Paper 6 Press the 4 or Y key to select the paper size setting for the desired tray and then press the OK key Press the 4 Y 4 or key to select the desired paper size and then press the OK key Press the User Tools key to return to the initial screen 2 E3 Specifying a custom paper size 48 l Press the User Tools key User Tools DCT845 Press the 4 or Y key to select System Settings and then press the OK key 3 Press the 4 or Y key to select Tray Paper Settings and then press the OK key Press the 4 or Y key to select the paper size setting for the desired tray
139. pecified manually e The password for accessing the Admin Tools menu can be specified in Admin Tools Lock e For details about configuring the IPv4 address see the Setup Guide e For details about printing the configuration page see page 148 Printing Lists Reports Specifying settings to receive an IPv6 address automatically e A DHCP server is required on the network for the machine to receive an IPv6 address automatically 1 Press the User Tools key N User Tools DCT845 2 Press the 4 or Y key to select Network Settings and then press the OK key 3 If you are requested to enter a password enter the password using the number keys and then press the OK key 4 Press the 4 or Y key to select IPv6 Configuration and then press the OK key 5 Press the 4 or Y key to select IPv6 and then press the OK key 29 1 Guide to the Machine 10 2 SN Se Press the 4 or Y key to select Active and then press the OK key Press the 4 or Y key to select DHCP and then press the OK key Press the 4 or Y key to select Active and then press the OK key Press the User Tools key to return to the initial screen After a setting is changed the machine automatically restarts Print the configuration page to confirm the setting The IPv address setting will appear under IPv Configuration on the configuration page Assigning the machine s IPv6 address ma
140. r See page 202 Paper Feed Problems Remove the jammed paper See page 202 Paper Feed Problems Contact the network administrator Network is not Ready On Hook or Stop key Out of Paper X Restart Machine Print Cart Set Error Remove Paper Bypass Tray Replace Required Soon Print Cartridge Replacement Required Print Cartridge RX Comm Error Scan NW Disconnected A scanned file could not be sent because the machine has not received IP address information from the DHCP server completely The machine has been off hook for an extended period of time The indicated tray has run out of paper The machine needs to be restarted The print cartridge has not been installed or has not been installed correctly The machine failed to proceed with the print job because tray 1 was specified as the input tray but paper was set in the bypass tray The print cartridge is almost empty The machine has run out of toner A reception error occurred and the fax could not be received correctly A scanned file could not be sent because the network cable was not connected properly Error and Status Messages on the Screen Wait until the machine receives the IP address information completely and then try the operation again Put down the handset or press the Clear Stop key Load paper to the indicated tray See page 41 Loading Paper The machine automaticall
141. r cord to the machine here Insert the other end of the cable into a nearby wall outlet Auto Document Feeder Exposure Glass Cover The ADF is integrated with the exposure glass cover Open this cover to place documents on the exposure glass Input Tray for the ADF Place stacks of originals here They will feed in automatically This tray can hold up to 15 sheets of plain paper ADF Cover Open this cover to remove originals jammed in the ADF Rear Cover Open this cover to deliver sheets face up or remove jammed paper Line and TEL Port e Upper port Port for external telephone connection e Lower port G3 analog line Interface port for telephone line connection USB Port Use this port to connect the machine to a computer using a USB cable Ethernet Port Use this port to connect the machine to a network using a network cable Tray Cover Attach this cover when you extend the tray Guide to Components Interior DCT064 1 Print Cartridge A replacement consumable that is required to make prints on paper For details about replacing the cartridge see page 195 Replacing the Print Cartridge Control Panel On the Right User Tools amp dB aD a gt Clear Stop x fo i D DCT890 1 Screen Displays current status and messages 2 Scroll Keys Press these keys to move the cursor in each direction 2 1 Guide to the Machin
142. ram Fax Information Specifies the fax name and fax number of the machine e Number Specifies the fax number of the machine using up to 20 characters including O to 9 space and p e Name Specifies the fax name of the machine using up to 20 alphanumeric characters and symbols Dial Push Phone Specifies the line type of the telephone line 1o97 7 Configuring the Machine Using the Control Panel To configure this setting contact your telephone company and select the setting based on your telephone line Selecting a wrong setting may cause failures in fax transmissions Dial Phone 2OPPS may not appear depending on the country setting of the machine Default Push Phone e Push Phone e Dial Phone 10PPS Dial Phone 20PPS PSTN PBX Sets the machine to connect to the public switched telephone network PSTN or a private branch exchange PBX Default PSTN e PSTN e PBX PBX Access Number Specifies the dial number to access the outside line when the machine is connected to a PBX Make sure that this setting matches the setting of your PBX Otherwise you may not be able to send 7 faxes to outside destinations Default 9 010 999 Function Priority Specifies the mode that is activated when the power is turned on or if the time specified for System Auto Reset Timer elapses without activity while the initial screen of the current mode is displayed Default Copier e Copier e Facsimile
143. rt the use of USB flash disks connected to external USB hubs Insert your USB flash disk directly into the USB flash disk port located at the top left corner of the machine e Certain types of USB flash disks cannot be used Basic Operation 1 Insert your USB flash disk into the USB flash disk port DCT039 Loading appears on the display Wait until the display changes to show Save Scn Data to USB the duration depends on your USB flash disk 2 Place the original on the exposure glass or in the ADF If necessary configure advanced scan settings For details see page 88 Specifying the Scan Settings 3 Press the Start key 4 Select file format 5 If you have more originals to scan place the next original on the exposure glass and then press Yes Repeat this step until all originals are scanned 6 When all originals have been scanned press No to start sending the scanned file 7 Confirm that Ready appears on the display The scanned file is created in the root directory of the USB flash disk 8 Remove the USB flash disk from the machine e To cancel scanning press the Scanner key and then press the Clear Stop key The scan files are discarded 87 88 5 Scanning Originals Specifying the Scan Settings When you specify a scan destination the machine s scan settings change automatically according to the information registered for that destination in the Address Book If necessar
144. s Printing Lists Reports Fax Speed Dial Dest List Prints a list of Speed Dial entries e Sort by Speed Dial No Prints the list with the entries sorted by Speed Dial registration number e Sort by Name Prints the list with the entries sorted by name Scanner Dest List Prints a list of scan destinations Scanner Journal Prints a scanner journal for the last 100 Scan to E mail Scan to FTP and Scan to Folder transmissions Maintenance Page Prints the maintenance page Test Page Checks the results of print position adjustment This setting is only available with Type 1 and 4 models 149 150 7 Configuring the Machine Using the Control Panel Printer Features Settings List Test Print Prints lists showing configurations on the machine e Config Page Prints general information and the current configurations of the machine Menu List Prints the machine s function menus Test Page Prints a test page for checking the single sided printing condition The test page contains network settings PCL Font List Prints installed PCL font list Copies Sets the machine to print the specitied number of sets This setting is disabled if the number of pages to print is specified by the printer driver Default 1 110 999 Sub Paper Size Sets the machine to print onto paper of another size if the specified paper is not loaded in any tray Alternative sizes are preset to A4 and Letter Default Auto e Auto
145. s About the Toner e Proper operation cannot be guaranteed if any third party toner is used e Depending on printing conditions there are cases where the printer cannot print the number of sheets indicated in the specifications e When operating the machine for the first time use the print cartridge supplied with this machine If this cartridge is not initially used the following problems may occur e Replacement Required Print Cartridge will be displayed before the toner runs out e Replacement Required Print Cartridge will not be displayed when the toner runs out but instead the printed image suddenly becomes pale or blurred To continue printing after Replacement Required Print Cartridge is displayed set Toner End Option to Continue Printing However since any trouble caused by using this setup is outside of the scope of the manufacturer s warranty this setup should be used with care For details about Toner End Option see page 143 System Settings e If Toner End Option is first set to Continue Printing and then to Stop Printing be sure to use a new print cartridge If a used print cartridge is installed there will be a discrepancy between the remaining toner level displayed and the actual remaining toner and accordingly Replacement Required Print Cartridge will not be displayed at the appropriate timing e The lifetime of the photo conductor which is built into the print cartridge is taken
146. s the Escape key e To return to the initial screen press the Escape key the same amount of times as the number of selected items or press the User Tools key once e With Type 1 models press the lt 4 or key to access the Copy setting To specify Scan Settings insert the USB flash drive and select the settings using the lt 4 or gt key 128 Menu Chart Menu Chart This section lists the parameters included in each menu For details about configuring the machine using Web Image Monitor see page 163 Configuring the Machine Using Utilities e Some items might not appear depending on the model type or machine s configuration e Some items can also be configured using Web Image Monitor Copier Features gt key setting For details see page 130 Copier Features Settings Scan Settings gt key setting For details see page 133 Scanner Features Settings Fax TX Settings gt key setting For details see page 135 Fax Transmission Features Settings Fax Features User Tools key setting For details see page 137 Fax Features Settings Address Book User Tools key setting For details see page 142 Address Book Settings System Settings User Tools key setting For details see page 143 System Settings Network Settings User Tools key setting For details see page 153 Network Settings Print List Report User Tools key setting For details see page 148
147. s the name for Quick Dial entries The name can contain up to 20 characters Fax Speed Dial Dest Specifies the fax number and name for Speed Dial entries You can register up to 100 Speed Dial entries e No Specifies the Speed Dial number e Fax No Specifies the fax number for Speed Dial entries The fax number can contain up to 40 characters including O to 9 pause 3 FE ond space e Name Specifies the name for Speed Dial entries The name can contain up to 20 characters System Settings System Settings Adjust Sound Volume Specifies the volume of the sounds produced by the machine Default Low for Panel Key Sound and Middle for other parameters e Panel Key Sound Specifies the volume of the beep that sounds when a key is pressed e Off e Low e Middle e High e On Hook Mode Specifies the volume of the sound from the speaker during on hook mode e Off e Low e Middle e High e Job End Tone Specifies the volume of the beep that sounds when a job is complete e Off e Low e Middle e High e Job Error Tone Specities the volume of the beep that sounds when a fax transmission error occurs e Off e Low e Middle e High e Alarm Volume Specifies the volume of the alarm that sounds when an operation error occurs e Off e Low 143 7 Configuring the Machine Using the Control Panel e Middle e High Tray Paper Settings Paper Size Tray Specifies the paper size for Tray 1 Default Region mainly
148. sces ing atrslst ee ebe inc bao scesest eq atsu sted ba ed tendsceuest aetna 120 Forwarding or Storing Faxes in M MOTY ccccssssesesssseseseseesesesescecesesesceseseseseesesesecseseseceeseseseeseseeeecseaees 122 Printing Out Faxes Stored in Mem Y sedcarets st scuashvetecuntorinGuadesentecsasncasteete aG 125 lisis Repons Relajed 10 fc Seamer nee ee nent n rer ct re et ee eer eT 126 7 Configuring the Machine Using the Control Panel ASIC peration osahiddennsotedusesavinnsivegedesvaesavearensetesukmsnvoeneegededunedereaeesadedudnsatoenogsdcaubeganoaensat car tesatoeneusayeareenanoareenete Menu Chart Ueunieeetedatienss venvenssedatonss eeaveorsesa Viens ona teokeeda tents peaueen yoda Vionts ona toesmedn Heaeoeaneare eda Heets ena oane ean Keats eeateaseetatentvens 129 Copier kealuies SEMNg eee men eure CEMENT eT a Menten Tn e ae tert wee Meee ve tt try Te 130 Scanner Features SSIS ssirscenaatteencnsetceodastictveteesesstapunco etek ossicumndestiaanstectarbmosn ania eu wasiictenaniseta pha wccsunesseaivavesiaieedediins L335 Fax Transmission Features SOTO Scher ahasteradesaisncdasjaeaiiecewtesinCund csancdesintsancrsansthedenhincsnuesmeaniessincenoedaunteilendinceebionnees 135 Fax FSS Seling S setters eatctes en oes sa teat aey ocr tpn E aces dan oa ote nd ade EE ah taeedeeecnaaas 137 Address Book SOMINGS caccncacncwecatsasceenshoxeasusaetacoussevesqncans lt apadexeasasoedaconssedesenseonaaensheulgesaeaelaauss nas ssonsaoreseusdenecenese 1
149. section provides information about the screen in scanner mode By default the display shows the copier screen when the machine is turned on If the copier or fax screen is shown on the display press the Scanner key on the control panel to switch to the scanner screen Shortcut to Func Copy Image Quality Facsimile Density Wi Fi DCT850 Screen in standby mode 3 Scn Size DCT857 1 Current status or messages Displays the current status or messages 2 Current settings Displays the current scanning mode and scan settings e When Specify Dest is displayed Scan to E mail Scan to FTP or Scan to Folder functions can be used 3 Selection key items Displays the functions you can use by pressing the corresponding selection keys e The machine s default mode at power on can be specified in the Function Priority setting under Admin Tools For Function Priority see page 157 Administrator Settings 75 5 Scanning Originals Registering Scan Destinations This section describes how to register scan destinations in the Address Book To send scanned files to an e mail address Scan to E mail FTP server Scan to FTP or a shared folder on a network computer Scan to Folder you must first register the destination in the Address Book using Web Image Monitor e The Address Book data could be damaged or lost unexpectedly The manufacturer shall not be responsible for any damages resu
150. ss to use on hook dialing to check the destination s status when sending a fax Address Book key Press to select a scan or fax destination from the Address Book Image Quality key Press to select the image quality for the current job e Copier mode select Text Photo or Mixed e Scanner mode select the resolution e Fax mode select Standard Detail or Photo Shortcut to Func key Press to enter ID card copy mode for the current job If you do not use the ID card copy mode frequently configure Shortcut to Function in Admin Tools to make this key available for sending faxes immediately or displaying scan file destinations For Shortcut to Function see page 157 Administrator Settings Facsimile key Use this key to switch the machine to fax mode Guide to Components Copy key Use this key to switch the machine to copier mode Power Indicator This indicator lights up blue when the machine is turned on Alert Indicator This indicator lights up red when the machine runs out of paper or consumables when the paper settings do not match the settings specified by the driver or when other errors occur It flashes slowly when the machine is running out of toner _ Shift key Press to switch between Quick Dial numbers 1 to 4 and 5 to 8 when specifying a scan or fax destination using the One Touch buttons Wi Fi key Type 5 Type 6 only To switch to wireless LAN press this key
151. ssceeees 100 174 Fax FEQHUIES ccecccccceseseseseseseseeescseseseseseneeeeeeeees 137 PCIe PUIG MOM EEE I EEA 232 FOX mode SCFEEN eeeesesesssseseseseesesesesceeeseseeeeesesees 97 Fax transmission SettingS ccccesceesseeeteeseeteees 135 FAX TAD OGG aricoccscrncntanicatsvecemennicotnonaee 122 FAX TEL manval OMS vicsscssanvorevoeveseersassnioverrner 121 Belg cl ge 1c Seen nearer net 122 123 D Card clo c een E 70 Image CENSItY cccceeseseseseeeeseeteeeesesees 73 88 114 Immediate transmissiOn ccccccceceseeeeseteteeeeeeee 103 Important Safety InstructionS 0ceeee 12 15 AN GN ES OD scooters dee ees A I ees ee 27 Installing the driver and softWare ccccccceeeee 28 INtOrFOCE ce ecesessseseeseseseseseseseseeseseseseseseeeeetseseseees 172 HATS Olio EEEIEE A A AAS T 21 Mroduchof essene estate cenetr eterna et te 7 IP GQACreSS cccccceessscceesscceeetsceeeetscecesseceestseeeens 8 29 IPsec global settingS ccccccccsesseeseeseseeseeneeees 185 IPsec policy Settings cccccccseseesesseeeseseseeeesenees 185 PP SECS 6 MCS tei ntencoicemuactinaariiounenpaeiunedesnoanesteus 185 PVO contiguriOms nonno 177 J MEE e E ETE inet nee Ueno ne eer 56 L languag E encra i 165 Legal prohibition cccccceeseseeseeseeseseseteeeeseseeeees 7 ET Seca EEIE ETE eee 126 148 189 loading papereres 41 237 238 M Machine information 168 Manual IP address s ssnnns
152. st the exposure glass Check whether the paper size specified on the machine matches that of the loaded paper 213 10 Troubleshooting Scanner Problems The scanned image is dirty e The scanning part is dirty e Before placing originals on the exposure glass make sure that toner or correction fluid is dry The scanned image is distorted or The original was moved during scanning Do not move the out of position original during scanning The scanned image is upside down The original was placed upside down Place the original in the correct orientation See page 49 Placing Originals The scanned image is blank The original was placed with the front and back reversed The scanned image is too dark or Adjust the image density too light 214 Fax Problems Fax Problems When an error code appears on the fax journal or transmission status report The table below describes the meaning of error codes that appear under Results on the fax journal or transmission status report and what to do when a particular error code appears X indicates a number in an error code that appear differently depending on a specific situation An original has been jammed inside the ADF while sending a fax in Immediate Transmission mode e Remove jammed originals and then place them again 1XXX1 1 See page 202 Paper Feed Problems e Check the originals are suitable for scanning See page 49 Placing Originals The l
153. stination information You must enter a contact name and fax number 3 Click OK Registering groups This section describes how to register groups of destinations A group can contain up to 100 individual destinations 1 Open the PC FAX address Book and then click Add Group N Enter the group name in Group Name Q9 Select the destination you want to include in the group from User List and then click Add Click OK A Exporting Importing PC FAX Address Book data e The following procedure is based on Windows 7 as an example If you are using another operating system the procedure might vary slightly Exporting PC FAX Address Book data PC FAX Address Book data can be exported to a file in CSV Comma Separated Values format Follow this procedure to export PC FAX Address Book data 1 Open the PC FAX Address Book and then click Export 2 Navigate to the location to save the PC FAX Address Book data specify a name for the file and then click Save Using the Fax Function from a Computer PC FAX Importing PC FAX Address Book data PC FAX Address Book data can be imported from files in CSV format You can import address book data from other applications if the data is saved as a CSV file Follow this procedure to import PC FAX Address Book data To import address book data from other applications you must select the appropriate items to import 1 Open the PC FAX Address Boo
154. t able to The paper tray was empty Load print the received fax or the paper in the paper tray See page 41 machine s memory reached Loading Paper capacity while receiving a fax The paper tray did not contain A4 because the document was too Letter or Legal size paper Load valid large size paper in the tray and configure the paper size settings under System Settings accordingly A cover or tray was open Close the cover or tray There was a paper jam Remove the jammed paper See page 202 Paper Feed Problems A print cartridge was empty Replace the print cartridge See page 195 Replacing the Print Cartridge The received fax was too large Ask the sender to resend the document in parts as several smaller individual faxes or to send at a lower resolution ADF Orig Misfeed An original has been jammed Remove jammed originals and then Open ADF Cover inside the ADF place them again See page 202 Paper Feed Problems and remove paper Check the originals are suitable for scanning See page 49 Placing Originals 217 10 Troubleshooting Available IDCard Copy A4 A5 A6 8 5x11 5 5x8 5 Cannot Copy This Setting Comb 20n1 4 on Cannot copy Set original to ADF Check Paper Size Connection Failed ID card copy could not be performed because the tray does not contain the valid size papers which are A4 A5 A 8 5 x 11 or 5 5 x 8 5 size Fax transmission could no
155. t be completed because the destination s line was busy Combined copying could not be performed because the tray does not contain the valid size paper which are A4 Letter or Legal size Combined copying could not be performed because the originals were not placed in the ADF The paper size set for the document differs from the size of the paper in the indicated tray The line could not be connected correctly Specify the A4 A5 A6 8 5 x 11 or 5 5x8 5 for the tray selected for printing copies See page 143 System Settings Wait for a while and send the fax again Specify the A4 Letter or Legal size paper for the tray selected for printing copies See page 143 System Settings e Use the ADF even when copying a single sheet If you need to use the exposure glass turn off combined copying in Duplex Combine under copy settings and then try again See page 130 Copier Features Settings Press FormFeed to begin printing or press JobReset to cancel the job e Confirm that the telephone line is properly connected to the machine Disconnect the telephone line from the machine and connect a standard telephone in its place Confirm that you can make calls using the telephone If you cannot make calls this way contact your telephone company Cooling down The engine has overheated Wait until the message disappears 218 Dest is not Programmed Dial Failed Exceeded Max E
156. tall the TWAIN driver which is on the supplied CD ROM e To use the TWAIN scanner a TWAIN compliant application must be installed To use the machine as a TWAIN scanner first do the following e Install the TWAIN driver Install a TWAIN compliant application TWAIN Scanning TWAIN scanning is possible if your computer is running a TWAIN compatible application The following procedure uses Windows 7 and Microsoft Office Document Scanning as an example 1 Place the original Scanning from a Computer 2 On the Start menu point to All Programs point to Microsoft Office point to Microsoft Office Tools and then click Microsoft Office Document Scanning Windows Fax and Scan T Windows Media Center Windows Media Player Windows Update XPS Viewer User Accessories DeskTopBinder Device Manager NX Lite Documents Pictures Games LAN Fax Generic Utilities Lhaplus Music Maintenance Computer Control Panel w Microsoft Office Word 2007 Devices and Printers Default Programs Help and Support Microsoft Office Document Scanning Scan multiple page documents and recc using Microsoft Office Document Scanr Shut down pa Black and white Black and white from color page Color Grayscale 91 5 Scanning Originals 4 Select the scanner you want to use SP 210 Series USB g Use automatic document feeder 6 Click OK 7 Click the Scan button Black and whit
157. teways such as VPN devices Select the security protocol from the following e AH Establishes secure communication that supports authentication only ESP Establishes secure communication that supports both authentication and data encryption ESP amp AH Establishes secure communication that supports both data encryption and authentication of packets including packet headers Note that you cannot specify this protocol when Tunnel is selected for Encapsulation Type Specify the authentication algorithm to be applied when AH or ESP amp AH is selected for Security Protocol from the following MD5 SHA1 Specify the encryption algorithm to be applied when ESP or ESP amp AH is selected for Security Protocol from the following None DES 3DES AES 128 AES 192 AES 256 Specify the authentication algorithm to be applied when ESP is selected for Security Protocol from the following MD5 SHA1 Specify the life time of the IPsec SA Security Association as a time period or data volume The SA will expire when the time period you specify elapses or the volume of data you specify reaches the volume carried If you specify both a time period and a data volume the SA will expire as soon as either is reached and a new SA will then be obtained by negotiation To specify the life time of the SA as a time period enter a number of seconds To specify the life time of the SA as
158. the IPv6 address of the default gateway Can contain up to 39 characters For details about entering characters see page 99 Entering Characters e Stateless Address 155 7 Configuring the Machine Using the Control Panel Displays the IPv stateless addresses obtained from a Router Advertisement e Stateless Address 1 e Stateless Address 2 e Stateless Address 3 e Stateless Address 4 e Link local Address Displays the IPv link local address e Contact your network administrator for information about the network configuration 156 Administrator Settings Administrator Settings Set Date Time Sets the date and time of the machine s internal clock e Set Date Specifies the date of the machine s internal clock Only dates that correspond with the year and month can be set Incompatible dates will be refused Default Date format Region mainly Europe and Asia Day Month Year Region B mainly North America Year Month Day Date format Month Day Year Day Month Year or Year Month Day Year 2000 to 2099 Month 1 to 12 Day to 31 e Set Time Sets the time of the machine s internal clock Default Time format Region mainly Europe and Asia 24 hour Format Region B mainly North America 12 hour Format e Time format 12 hour Format 24 hour Format AM PM stamp AM PM for 12 hour Format Hour O to 23 for 24 hour Format or 1 to 12 for 12 hour Format Minute O to 59 Prog
159. the Web browser s address bar enter http machine s IP address to access the machine If a DNS or WINS server is used and the machine s host name has been specified you can enter the host name instead of the IP address The top page of Web Image Monitor appears Top page Every Web Image Monitor page is divided into the following areas 2 3 FAQs Knowledge Base i Home Language English X Refresh System Settings Quick Dial Destination Status Caa ea inormation Scan Destination i Fax Speed Dial Destination m Model Name 1 Fax Received File m Location Network Settings m Contact IPsec Settings m Host Name Print List Report m Device Status Ready Administrator Tools Status 1 Print Cartridge ul Ba Remaining Level 4 Paper Tray Tray 1 amp Status OK A4 L Plain Paper Bypass Tray Out of Paper A4 Plain Paper DCT841 1 Menu area Clicking a menu shows its contents in the main area 2 Tab area Contains tabs for switching between information and settings you want to see or configure 3 FAQs Knowledge Base Provides answers to frequently asked questions and other useful information about using this machine An internet connection is required to view this information Displaying Top Page 4 Main area Displays the contents of the item selected in the menu area Information in the main area is not automatically updated Click Refresh at the upper right in the main area to up
160. the fax to the current destination only Specifying the destination using the redial function You can specify the last used destination as the destination for the current job Sending a Fax This function saves time when you are sending to the same destination repeatedly as you do not have to enter the destination each time 1 Press the Facsimile key Shortcut to Func Copy DCT849 2 Press the Pause Redial key Address Book Shortcut to Func On Hook Dial Image Quality t Alert DCT877 Useful Sending Functions You can check the status of the other party s machine easily before sending a fax by using the On Hook Dial function Using an extra telephone you can talk and send a fax in one call e This function is available in Immediate Transmission mode only Even if Immediate TX is set to Off it automatically switches to On The procedure differs depending on whether Operation is set to Easy Mode or Advanced Mode in Fax Features Sending a fax using On Hook Dial The On Hook Dial function allows you to check the destination s status while listening to the tone from the internal speaker This function is useful when you want to ensure that the fax will be received 111 112 6 Sending and Receiving a Fax e The On Hook Dial function cannot be used when Fax Number Confirmation under administrator settings is enabled 1 Place the original on the exposure glass or
161. the number of characters per inch you want to use for the default font between 0 44 and 99 99 in 0 01 increments This setting is effective only for fixed space fonts Default 10 00 pitch e Symbol Set Specifies the character set for the default font The following sets are available Default PC 8 e Roman 8 Roman 9 ISO L1 ISO L2 ISO L5 PC 8 PC 8 D N PC 850 PC 852 PC 858 PC8 TK Win L1 Win L2 Win L5 Desktop PS Text VN Intl VN US MS Publ Math 8 PS Math VN Math Pifont Legal ISO 4 ISO 6 ISO 11 ISO 15 ISO 17 ISO 21 ISO 60 ISO 69 Win 3 0 MC Text ISO L6 ISO L9 PC 775 PC 1004 Win Baltic e Courier Font Specifies a courier type font Default Regular e Regular e Dark e Ext A4 Width Sets the machine to extend the width of the printable area of A4 size paper reducing side margin width Default Off e On e Off e Append CR to LF Sets the machine to append a CR code to each LF code to print text data clearly Default Off e On e Off e Resolution Specifies the print resolution in dots per inch Default 600 x 600 dpi 132 Network Settings Network Settings e Depending on the settings you change the machine might need to be restarted Ethernet e MAC Address Displays the machine s MAC address e Ethernet Speed Displays the current Ethernet speed setting e 100Mbps Full Duplex e 100Mbps Half Duplex e 10Mbps Full Duplex e 10Mbps Half Duplex e Ethernet Unavailable Appears when a ne
162. tically enters Energy Saver mode 1 about 30 seconds after the last operation is completed Energy Saver mode 2 This machine automatically enters Energy Saver mode 2 1 minute after the last operation is completed Specifications 1 Recovery time and power consumption may differ depending on the conditions and environment of the machine 7 18 1 Guide to the Machine Guide to Components This section introduces the names of the various parts on the front and rear side of the machine and outlines their functions Exterior e Type 1 and 3 model is not equipped with an Auto Document Feeder ADF e Type 1 3 4 and 6 models do not come with an Ethernet port e Type 1 2 and 3 models do not come with a line port or TEL port DCT067 1 Exposure Glass Place originals here sheet by sheet 2 Control Panel Contains a screen and keys for machine control For details see page 21 Control Panel 3 Front Cover Open this cover to replace consumables or clear a paper jam 19 20 1 Guide to the Machine 4 Stop Fences Raise this fence to prevent paper from falling off Bypass Tray This tray can hold one sheet of plain paper Tray 1 This tray can hold up to 150 sheets of plain paper USB Flash Disk Port Insert a USB flash disk to store scanned files using the Scan to USB function Power Switch Use this switch to turn the power on or off Power Connector Connect the powe
163. tings Reception Settings Specities the settings for receiving a fax e Switch Reception Mode Specifies the reception mode Default Fax Only e Fax Only The machine automatically answers all incoming calls in fax reception mode e FAX TEL Mnl The machine rings when it receives incoming calls The machine receives faxes only when you manually receive faxes FAX TAD The machine receives faxes automatically when a fax call is received Otherwise the connected telephone answering device answers the call e Auto Reduction Sets the machine to reduce the size of a received fax if it is too large to print on a single sheet of paper Note that the machine only reduces the size down to 74 If further reduction is required to fit the fax on a single sheet it will be printed on separate sheets without being reduced Default On Default may be Off depending on the Country setting under Admin Tools e Off e On e Number of Rings Specifies the number of times the machine rings before it starts to receive faxes in Fax Only mode Default 3 times e 3 to 5 times in increments of 1 e RX Store File You can print or delete received faxes e Print Selected File You can select and print received faxes e Delete Selected File 137 7 Configuring the Machine Using the Control Panel You can select and delete received faxes e Delete All Files e Reception File Processing Sets the machine to store received fa
164. tion of registered destinations 1 Start the Web browser and access the machine by entering its IP address 2 Click Scan Destination 3 Click the E mail Address FTP or Folder tab 8 5 Scanning Originals Select the entry to modify and then click Change Modify settings as necessary Enter the administrator password if required Click Apply Close the Web browser e You can unassign a Quick Dial entry from a One touch button from the Quick Dial Destination O N o n S page To do this select the desired entry click Delete and then click Apply again on a confirmation page Deleting Scan Destinations This section describes how to delete registered destinations 1 Start the Web browser and access the machine by entering its IP address Click Scan Destination Click the E mail Address FTP or Folder tab Select the entry to delete and then click Delete Confirm that the entry you have selected is the entry that you want to delete Enter the administrator password if required Click Apply Close the Web browser AS oS eS YS 82 Basic Operation Basic Operation Scanning using the control panel allows you to send scanned files via e mail Scan to E mail to an FTP server Scan to FTP or to the shared folder of a computer on a network Scan to Folder or to a USB flash disk Scan to USB The Scan to E mail Scan to FTP and Scan to Folder functions are avail
165. try the operation again Confirm that the destination is registered correctly and then try the operation again If the problem could not be solved contact the network administrator Contact your sales or service representative While the message is displayed press the OK key A menu for changing the paper size of the current tray appears Load A4 Letter Legal size paper in the tray and then select the corresponding paper size using 4 or Y key and press the OK key The machine will then print out the fax Note that the paper size setting for the tray under system settings will be changed See page 143 System Settings e Use the ADF even when scanning Legal or smaller size originals If you need to use the exposure glass set A4 Letter or smaller size in Scn Size and then try again See page 88 Specifying the Scan Settings Press Exit to print the originals that were successfully scanned into memory Then copy again the originals left in the ADF TX Comm Error A transmission error occurred and the fax could not be transmitted correctly Error and Status Messages on the Screen If the Auto Redial setting is enabled the machine will redial the number and try again If all attempts fail or if the machine is in Immediate Transmission mode the fax will not be transmitted Try the operation again 223 10 Troubleshooting 224 11 Appendix Note
166. turn this machine on for the first time you must set the following items Select each setting using the 4 Y or number keys and then press the OK key Display language The selected language here is used for displaying messages etc Country The selected country is used for configuring the settings related to fax transmissions with appropriate default values for the country of use User fax number The registered number is used as the fax number of the machine The user fax number can contain O to 9 spaces and User name The name entered here is used as the name of the fax sender Date Time The time and date entered here are used for the machine s internal clock Area 23 By selecting the area in which the machine is being used you can narrow down the choice of display language and other settings 1 This setting is only available with Type 4 5 and 6 models 2 This setting is only available with Type 1 2 and 3 models 3 This setting may not be available depending on the region in which the machine is being used 27 1 Guide to the Machine Installing the Driver and Software Network Quick Install Turn on the power of the computer Insert the CD ROM into the CD ROM drive Select a language and product for the interface and then click OK Click Network Quick Install a BR O N Read the entire license agreement carefully If you accept its terms click I accept t
167. twork cable is not connected e Set Ethernet Speed Specifies the speed for Ethernet communication Select a speed that matches your network environment For most networks the default setting is the optimum setting Default Auto Select e Auto Select e 100Mbps Full Duplex e 100Mbps Half Duplex e 10Mbps Full Duplex e 10Mbps Half Duplex Wi Fi e Wi Fi Enable Select whether to enable or disable Wireless LAN Default Enable e Disable e Enable If Disable is set Wi Fi Key Wi Fi Status MAC Address Current Connection and Setup Wizard are not displayed e Wi Fi Key 153 154 7 Configuring the Machine Using the Control Panel Select the mode that appears if the Wi Fi key is pressed Default Infrastructure Mode e Infrastructure Mode e Ad Hoc Mode Wi Fi Status Displays the current connection status MAC Address Displays the machine s MAC address Current Connection Displays detailed information about the connection such as the SSID and the wireless signal strength Setup Wizard Displays the procedure for manually connecting to a wireless LAN It leads you step by step through configuring the settings for connecting with a wireless LAN IPv4 Configuration DHCP Sets the machine to receive its IPv4 address subnet mask and default gateway address automatically from a DHCP server Default Active e Inactive e Active IP Address Specifies the machine s IPv4 address when DHCP is not
168. ually To receive the fax manually see page 121 Receiving a fax in FAX TEL Manual mode Receiving a fax in FAX TAD mode When the reception mode is set to FAX TAD mode the external telephone answering device answers and records messages when the machine receives telephone calls If the incoming call is a fax call the machine receives the fax automatically 1 When there is an incoming call the external telephone answering device rings If the external telephone answering device does not answer the machine starts to receive the fax automatically If you answer a call with the external telephone while the machine is ringing a normal telephone call starts If you hear a fax calling tone wait until Receiving appears on the display The machine starts to receive faxes If the message Receiving does not appear receive the fax manually 2 If the external telephone answering device answers the machine monitors silence on the line for 30 seconds silence detection e Ifa fax calling tone or no sound is detected the machine starts to receive the fax automatically e Ifa voice is detected a normal telephone call starts The external telephone answering device records messages e You can manually receive a fax during silence detection e Silence detection does not terminate for 30 seconds even if the external telephone answering device goes on hook unless you press the Clear Stop key and disconnect the call
169. used Use this menu to check the current IP address when DHCP is used Default XXX XXX XXX XXX The numbers represented by X vary according to your network environment Subnet Mask Specifies the machine s subnet mask when DHCP is not used Use this menu to check the current subnet mask when DHCP is used Default XXX XXX XXX XXX The numbers represented by X vary according to your network environment Gateway Address Specifies the machine s default gateway address when DHCP is not used Use this menu to check the current default gateway address when DHCP is used Network Settings Default XXX XXX XXX XXX The numbers represented by X vary according to your network environment e P Address Method Displays the IP address acquisition method e IP Not Ready e DHCP e Auto IP e Manual Config Default IP IPv6 Configuration e Pv Select whether to enable or disable IPv Default Active e Active e Inactive e DHCP Sets the machine to receive its IPv6 address from a DHCP server Default Inactive e Active e Inactive IP Address DHCP Displays the IPv6 address obtained from a DHCP server e Manual Config Address e Manual Config Address Specifies the machine s IPv6 address when DHCP is not used Can contain up to 39 characters For details about entering characters see page 99 Entering Characters e Prefix Length Specifies the prefix length using a value between O and 128 e Gateway Address Specifies
170. using the control panel You can access these menus without a password by factory default The setting for creating a password can be found in Admin Tools e Configuring the System Settings Quick Dial Destination Scan Destination Fax Speed Dial Destination Fax Received File Network Settings IPsec Settings or Administrator Tools menu using Web Image Monitor By default the access to the machine via Web Image Monitor is not password protected The setting for configuring the password can be found in Administrator Settings 10 e For details about creating passwords see page 157 Administrator Settings or page 190 Configuring the Administrator Settings Model Specific Information This section explains how you can identify the region your machine belongs to There is a label on the rear of the machine located in the position shown below The label contains details that identify the region your machine belongs to Read the label DCT065 The following information is region specific Read the information under the symbol that corresponds to the region of your machine D Region mainly Europe and Asia If the label contains the following your machine is a region A model e CODE XXXX 27 29 e 220 240V D Region B mainly North America If the label contains the following your machine is a region B model e CODE XXXX 17 e 120V e Dimensions in this manual are given in two units of m
171. ut to Function see page 157 Administrator Settings 2 Press the 4 or Y key to select Immediate TX and then press the OK key 103 6 Sending and Receiving a Fax 3 Press the 4 or Y key to select Off On or Next Fax Only and then press the OK key For Memory Transmission select Off For Immediate Transmission select On or Next Fax Only 4 Press the User Tools key to return to the initial screen Basic Operation for Sending a Fax e The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass 1 Press the Facsimile key DCT849 2 Place the original on the exposure glass or in the ADF To place the originals see page 49 Placing Originals 3 Enter the fax number up to 40 characters using the number keys or specify a destination using the One Touch buttons or Speed Dial function For details about entering characters see page 99 Entering Characters For details about specitying destinations using the One Touch buttons or Speed Dial function see page 107 Specifying the Fax Destination e Ifthe machine is connected to the telephone network through a PBX make sure to enter the outside line access number specified in PBX Access Number before the fax number For PBX Access Number see page 157 Administrator Settings 104 4 5 If you place the original on the exposure glass a
172. vailable Not Available l Available available available Not Web Image Not Available Not Available Available Available Monitor available available LN i MAAN i Region A Region A Baer A Region L Region A Toner Available Available Available Available Available Management 1 1 1 Available Toner Level Indication Paperless FAX Not Not Not Not Available Available available available available available 1 Depending on the Toner End Option setting the toner management toner level indication function may not be available For Toner End Option see page 143 System Settings 2 Paperless FAX refers to the function that allows you to store faxes in memory and print only the ones you want thus saving paper Paperless FAX refers to Reception File Processing and Notify Forward Status that can be specified using the machine s control panel and Fax Received File Processing that can be specified using Web Image Monitor For details see page 137 Fax Features Settings and see page 169 Configuring the System Settings Note to Administrator Password Certain configurations of this machine can be password protected to prevent unauthorized modifications by others We strongly recommend you to create your own password immediately The following are the operations that can be password protected e Configuring the Address Book Network Settings or Admin Tools menu
173. ve 161 7 Configuring the Machine Using the Control Panel 162 8 Configuring the Machine Using Utilities Using Web Image Monitor e To operate the machine via Web Image Monitor you must first configure the machine s TCP IP or wireless LAN settings For details see page 153 Network Settings or see page 176 Configuring the Network Settings e Some items might not appear depending on the model type you are using e Some items can also be configured using the control panel Available operations The following operations can be performed remotely using Web Image Monitor on a computer e Displaying the machine s status or settings Configuring the machine s settings e Registering the scan and fax destinations e Configuring the network settings e Configuring the IPsec settings e Printing reports e Setting the administrator password and e mail address e Resetting the machine s configuration to the factory default e Creating backup files of the machine s configuration e Restoring the machine s configuration from backup files e Configuring the machine s date and time e Configuring the machine s Energy Saver mode setting Supported Web browsers e Internet Explorer 6 11 e Firefox 3 0 23 163 164 8 Configuring the Machine Using Utilities Displaying Top Page When you access the machine using Web Image Monitor the top page appears in your browser s window 1 Launch the Web browser 2 In
174. ver and then remove the jammed paper Specify the copy setting again from the page where the paper jammed 6l 62 4 Copying Originals e To print on paper fed from Tray 1 remove the paper loaded in the bypass tray Otherwise the paper in the bypass tray is fed first e Sort and Duplex Combine cannot be used with the bypass tray When making multiple copies of a multi page document you can select whether copies are output in collated sets or in page batches in the Sort setting under Copier Features Canceling a Copy If copying is canceled while scanning an original placed on the exposure glass copying is canceled immediately and there is no printout If copying is canceled while scanning a multiple page original placed in the ADF scanning stops halfway at the current page 1 Press the Copy key With Type 1 models start from Step 2 2 Press the Clear Stop key User Tools DCT846 Making Enlarged or Reduced Copies Making Enlarged or Reduced Copies There are two ways to set the scaling ratio using a preset ratio or manually specifying a customized ratio Preset ratio R R CES103 D Region mainly Europe and Asia 50 71 A4 gt AS 82 BS JIS gt A5 93 122 A5 gt B5 JIS 141 A5 gt A4 200 400 Region B mainly North America 50 65 LT gt HLT 78 LG gt LT 93 129 HLT gt LT 155 HLT gt LG 200 400 Custom ratio CES106 25 to 400 i
175. x TX RX Standby File Prints a list of fax jobs remaining in the machine s memory to be printed sent or forwarded Quick Dial Destination Prints a list of Quick Dial entries List Fax Speed Dial Prints a list of Speed Dial entries Destination List Scanner Destination List Prints a list of scan destinations Scanner Journal Prints a scanner journal for the last 100 Scan to E mail Scan to FTP and Scan to Folder transmissions Maintenance Page Prints the maintenance page e Reports cannot be printed via Web Image Monitor if other jobs are printing Before printing reports confirm that machine is not printing e Reports will be printed on A4 Letter or Legal size paper Load one of these sizes of paper into the tray before printing reports 189 190 8 Configuring the Machine Using Utilities Configuring the Administrator Settings Click Administrator Tools to display the page for configuring the administrator settings This page contains the following tabs Administrator Reset Settings Backup Setting Restore Setting Set Date Time and Energy Saver Mode Administrator Tab Administrator Settings Change Password Check this to configure the administrator password New Password Enter the new administrator password Can contain up to 16 characters Confirm New Password Enter the same password again to confirm Change E mail Address Check this to configure the administrator e m
176. xes into memory for printing or forward them to a preset destination Use Web Image Monitor to specify the forwarding destination for details see page 169 Configuring the System Settings Default Print e Print e Forward amp Print e Print Received File Sets the machine to automatically print the faxes received into memory or store them for later manual printing Default Automatic e Automatic Automatically print out the received faxes and delete from memory e Manual Store the received faxes in memory for manual printing e Notify Forward Status Sets the machine to send e mail notifications after faxes are forwarded The e mail notification destination depends on how the forwarding destination is configured using Web Image Monitor for details see page 169 Configuring the System Settings Default Off e On e Off Delete TX Standby File Deletes unsent fax jobs remaining in the machine s memory The machine can store up to 5 unsent fax jobs This function is only performed when selected e Delete Selected File To delete a fax job select the desired job and then select Yes Selecting No exits to the previous level of the menu tree without deleting the fax job e Delete All Files To delete the fax jobs select Yes Selecting No exits to the previous level of the menu tree without deleting the fax job 138 Fax Features Settings Communication Settings e ECM Transmission Sets the mac
177. xplains how to connect directly to devices equipped with a wireless LAN such as computers on a peer to peer network e Make sure Wi Fi Key is set to Ad Hoc Mode For Wi Fi Key see page 153 Network Settings e In Ad Hoc network every device must be manually assigned an IP address for TCP IP if there is no DHCP server e In Ad Hoc mode only Open System or WEP encryption is supported WPA2 PSK and Mix Mode WPA2 WPA authentication methods are not supported 32 Configuring Network Settings 1 Press the Wi Fi key Address Book Shortcut to Func On Hook Dial Image Quality Pause Redial Density y Shift t Alert DCT853 If Disable is specified for the Wi Fi Enable setting you cannot use the Wi Fi key 2 Press the 4 or Y key to select a communication channel and then press Next Select a channel that corresponds to the device that you are going to connect with 3 Press the 4 or Y key to select the destination device name IBSS and then press Next If you cannot find the destination check that the device is turned on When entering the device name select Input SSID and then press Next The SSID entry screen appears Enter the device name using the number keys and then press Next 4 Press the 4 or Y key to select the authentication method and then press Next 5 Press the 4 or Y key to select the encryption method and then press Next 6 Enter the encryption ke
178. y you can change the scan settings for the current job using the control panel Specifying the Scanning Size According to the Size of the Original This section describes how to specify the scanning size according to the size of the current original 1 Press Scn Size Ready Specify Dest EE 300 x 300dpi 2 Press the 4 or Y key to select the size of the original and then press the OK key If you selected anything other than Custom Size you do not need to perform the remaining steps of the procedure 3 Press the 4 or Y key to select mm or inch and then press the OK key 4 Enter the width using the number keys and then press the OK key To enter a decimal point press the key 5 Enter the length using the number keys and then press the OK key To enter a decimal point press the key e You can change the machine s default Scan Size setting to always scan originals with a specific scanning size For details see page 133 Scanner Features Settings Adjusting Image Density This section describes how to adjust image density for the current job There are five image density levels The higher the density level the darker the scanned image Specifying the Scan Settings 1 Press the Density key Shortcut to Func Copy Image Quality lt S Facsimile l Scanner DCT874 2 Press the or key to select the desired density level
179. y and ID using the number keys and then press Connect The ID is used for identifying the encryption key You can register four encryption keys ID 1 to 4 7 Press Yes 8 Check the connection using Wi Fi Status When Connected is displayed the connection has been established When Disconnected is displayed the connection has not been established Start again from the beginning 33 1 Guide to the Machine 34 2 Loading Paper Supported Paper Paper Size e A4 e 8 5 x 11 Letter e 8 2 x 14 Legal e BSJIS e 51 3 x 8 5 Half Letter e 7 4 x 10 5 Executive e A5 e A e B JIS e 16K 197 x 273 mm e 16K 195 x 270 mm e 16K 184 x 260 mm e Custom Size The following paper sizes are supported as custom paper sizes e Horiz Tray 1 Approximately 100 216 mm 3 9 8 5 inches Bypass Tray Approximately 90 216 mm 3 6 8 5 inches e Vert Approximately 148 356 mm 5 8 14 inches Paper Type e Plain Paper 65 99 g m 17 26 lb e Recycled Paper 75 90 g m 20 24 Ib e Thin Paper 52 64 g m 14 17 lb e Thick Paper 100 130 g m 26 6 34 lb Paper Capacity Tray 150 sheets 70 g m2 19 lb 39 2 Loading Paper e Bypass Tray 1 sheet 70 g m2 19 b 36 Non Recommended Paper Types Non Recommended Paper Types Do not use the following types of paper e Ink jet printer paper e GelJet special paper e Bent folded or creased paper e Curled or twisted paper
180. y reboots Reinstall the print cartridge See page 195 Replacing the Print Cartridge Remove paper from the bypass tray Prepare a new print cartridge Replace the print cartridge See page 195 Replacing the Print Cartridge If possible contact the sender of the fax and ask them to resend it Reconnect the network cable properly and then try the operation again 221 222 10 Troubleshooting Scan USB Disconnected Server Connection Failed Server Response Error Service call X Set Correct Paper Set Original to ADF Cannot use exposure glass with set in Scan Size Sort Copy was Cancelled The USB cable was disconnected while scanning from a computer A scanned file could not be sent because the destination could not be reached An error occurred in communication with the server before beginning transmission A fatal hardware error has occurred and the machine cannot function The paper tray does not contain A4 Letter or Legal size paper Scanning could not be performed because the originals were not placed in the ADF even though the machine is set to scan originals larger than Legal size The machine s memory reached capacity while originals were being scanned from the ADF to perform sort copying Reconnect the USB cable properly and then try the operation again Confirm that the destination is registered correctly and then

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