Public Health Nuisances
Contents
1. o S ES 1 j E O J res e a e n m e A Field Button Description Code Enter the employee s code Name Enter the name of the employee Close Button Closes the table Add Button Adds an employee to the table Delete Button Deletes a highlighted entry Print Prints the list Cis Inspectors Add Delete Modify Inspector Table Code e LABURDA JUSTIN MENDOLA JIMMY ARRETT MARY OHN LINDA COONEY TERRY GILMORE JACKIE HANKS TOM NO LONGER EMPLOYED Nc ss RENEW oe PENBERTHY DAN E RADIGAN GEORGE ADIGAN SEAN TOREY JOHN HENENE EN ws 2 4 4 a AYLOR SCOTT ae Field Button Description Code Enter a code for the inspector Name Enter the name of the inspector District Enter the district of the inspector Close Button Closes the table Adds Button Adds an inspector to the table Delete Button Deletes a highlighted entry Print Button Prints the list Update Inspectors See Daily Worksheets Manual 18 Political Subdivision mm Add Delete Modify Political Subdivision Table Code Subdivision e milej e e e e e e l ce gt 42. wn Print Modify On this screen out the information about the complainant owner Enter the Complainant and Owner names with last name first Example Smith John Comments Finding and Actions Public Health Nuisance STEVE PETTRY 24569 MACKENZIE Find Location Complaint Complainant Owner Comments GIS GPS Findings and Actions Information Letter 1 Letter 2 Letter 3 Letter 4 Letter 5 Letter 6 Enter your findings and actions here On this screen enter your findings and actions on the complaint Information Information Public Health Nuisance STEVE PETTRY 24569 MACKENZIE Find Location Complaint Complainant Owner Comments GISIGPS Findings and Actions Information Letter 1 Letter 2 Letter 3 Letter 4 Letter 5 Letter 6 Date Investigated Orders Issued Date Orders issued Date Orders Due Date completed 08 31 2005 m iy if E LawiRegulation s Violated Final Disposition El Person s Contacted Rechecks STEVE PETTRY Laz EE r On this screen enter the other information on the complaint Letter 1 Letter 1 Public Health Nuisance STEVE PETTRY 24569 MACKENZIE Find Location Complaint Complainant Owner Comments GIS GPS Findings and Actions Information Letter 1 Letter 2 Letter 3 Letter 4 Letter 5 Letter 6 On the next six tabs Letters one through six you are able to enter specific letters to be
3. Field Name DataBaserFieldName IE BY NAME NULBY NAME CENSUS TRACK NULCENSUS CO OWNER NULCO OWNER COMPLAINT NULCOMPLAINT COMPLAINTANT NAME COMPLAINTANT CITY NULCO CITY COMPLAINTANT PHONE NULCO PHONE JCOMPLAINTANTSTATE NUILCO_STATE COMPLAINTANT STREET NULCO STREET COMPLAINTANT ZIP NULCO ZIP COMPLETED NULCOMPLETE DATE COMPLETED NUI DATE_COMP DATE INVESTIGATED NULDATE_INV DATE ORDER S DUE NULORDER_DUE DATE ORDER SISSUED NULORDER DATE DATE RECEIVED NULDATE DESCRIPTION NULF DESC LJFINALDISPOSITION NULFINAL DIS GIS PREFIX DIRECTION NULGIS DIR GISIPREFIX TYPE NULGIS PRE TYPE H GIS STREET NUI GIS STRT GIS STREET NULGIS_STRT_NO The field names listing be very useful in determining what fields you wish to utilize to capture data for letters and when creating reports for that data The program will display a list of names that you can print 25 General Profile General Profile General Management Environmental Community amp Public Health Services Vital Health Department Lake CounyGeneralHeallhDistct Division Address1 Address2 City Painesville State 21 County Lake Phone 1 440 350 2543 FAXx FederalTaxID Commissioner Client Server Location CAHDISIDATA 1 2004 20
4. 920978 12011992 JIM MORICK 414 ORCHARD TALL 4 The Environmental Assessment button will display the following for that address Sewage Record Private Water System Record Plumbing Record Public Health Nuisance Record Rabies Control Record 32 Environmental Assessment 6816 KIRTWOOD DRIVE Public Health Nuisance Rabies Control 5075 KLANN STREET DEBRAABROWN KMART C CONTAMINATED CANDY TASTE LIKE DETERGENT 7331 KNIFFEN MARKHANSZ 7655 12 PIPES DISCHARGING ONTO HIS PROPERTY BELIEVES 5 KNIFFENROAD GIRL SCOUTS 7171 KNIFFENRD MARTHA amp FRANK MEZGE L 7430KNIFFENROAD VACANT HOUSE Rabies Control owner s Street OwnerName Circumstances 6816 KIRTWOOD DRIVE HANRATTY THOMAS BITTEN 7607 KITTERY LANE TOMSAK NANCY BITTEN OFFICE 7 18 83 7510 REYNOLDSRD CHRISTIAN TROY BITTEN OFFICE 12 6 96 4910 KLASENROAD TAYLOR JENNIFER BITTEN 7171 KNIFFEN ROAD P BOX 762 LUSKIN DAVID amp KAREN BITTEN 12733RT 88 HOSTA MARTIN BITTEN HIT BY CAR LAB 6758 KNIFFEN ROAD OROSZ ANDY 33 Software Inc Health District Information Systems helpdesk hdis org
5. Health District Information System Public Health Nuisances Browse List Export Count Graph Maintenance Return Assessments By Owner Investigation Forms Post Cards to Complainant Front Post Cards to Complainant Back Response Time Response Time by Inspector Status Status with Inspection Dates Public Health Nuisances Report Options for Assessments Output to From Date Received Preview li To Date Received C Printer T For each report that you will run the menu above will appear You will need to enter a From Date Received and a To Date Received to run the report for that timeframe You may preview the report before you print it out as well as use filters which will be explained in the next section Reports Report Description meets the criteria in the from and to date received fields Click Filters to set other criteria owner Click Filters to set other criteria received fields Click Filters to set other criteria Post Cards to Complainant Generates the front of a post card addressed to the front complainant back you would like to be printed on the back of the card 14 Assessments This will generate a list for each public health nuisance that By Owner This will generate a list for each public health nuisance that meets the criteria in the from and to date received fields by Investigation Forms This will generate an Investigation Form fo
6. gt ET i 10 li n N Field Button Subdivision Close Button Add Button Delete Button Print WILLOWICK CITY WICKLIFFE CITY WILLOUGHBY HILLS CITY ILLOUGHBY CITY ASTLAKE CITY AINESVILLE CITY ENTOR CITY WEST KIRTLAND CITY MENTOR ON THE LAKE CITY WAITE HILL VILLAGE TIMBERLAKE VILLAGE KIRTLAND HILLS VILLAGE RAND RIVER VILLAGE AIRPORT HARBOR VILLAGE ORTH PERRY VILLAGE ERRY VILLAGE ADISON VILLAGE LAKELINE VILLAGE ONCORD TOWNSHIP ERRY TOWNSHIP EROY TOWNSHIP MADISON TOWNSHIP gt Description Enter the code of the subdivision Enter the subdivision Closes the table Adds a subdivision to the table Deletes a highlighted entry Prints the list I9 cis Program Codes Add Delete Modify Program Codes Table pode Program Update modulefFuna o NvHex amp THCOwPREHENSNE prs moumbTHECLock T L L ozo Moo ns Fi me T T j pos HzomEWacewcowemEHENSwE NewmesbewmLweEm 202 RESIDENTIAL WATER ALTERATION pos waers erves O 204_ WaTER SUPINON COMMUNT pos T pos wermsumPRwwewwPERW TS o10__ sewace sie evaluaions 21i__NEWRESIDENTIAL Sewage 212 SEWAGE ALTERATIO
7. Pm 04 03 06 DRIVEWAYCONDITION Pm o L lP oA 2 Print Delete Add Close The Rules table enables you to enter public health nuisance rules that can be added into your letters and or comments Check Box Description Code Enter the code of the rule Title Enter the title of the rule Rules Click Memo to enter the entire rule 31 Environmental Assessment Environmental Assessment 3 Public Health Nuisance Find Location Complaint Complainant Owner Comments GISIGPS bylocation street address byID C by complaintant C by owner Environmental Assessment gt w Add Close pa jDatereceivedLocationname Location street 920731 09 01 1992 MARILYN ARCORIA 45 EDDIE STREET T 20000548 109012000 WESTERN RESERVE MOBILE 5 AND 32 MOBILE 990548 09 29 1999 WESTERN RESERVE MOBILE HOME 5 EDDIE ROAD 910349 05 06 1991 MR SEAN DOOLEY i52 LAKESHORE BOL j 8800130107988 CAROLCHESSER OWNER 62E 305 JOHNSON 96002 0119H996 65 ARMS 880012 0108 988 CAROL CHESSER OWNER 69 E 305TH STUOHN 2 SANDS BOULEVAF 20020031 01 28 2002 GEORGE BROWN 71 7166 MENTOR AV 980636 10 08 1998 WESTERN RESERVE 71 MARTHA AVENUE 960601 07 26 1996 SAHARA MOBILE HOME PARK 8 HAWAINA ISLE fj 880034 01 20 1988 KELLY DIVITO H KISSINGER 95 EAGLE ROAD TRL
8. FOOD gt 3 5 Tm e en Field Button Description Name Enter the type of complaint Close Button Closes the table Adds Button Adds a complaint to the table Delete Button Deletes a highlighted entry Print Button Prints the list 22 Export Import Public Health Nuisance Files Export Import Public Health Nuisance Files The Export Import function enables you to take your Public Health Nuisance data out of the office on your laptop If you would like to use a laptop for your inspections please contact CHC Software to order your Remote Lap Top CD ROM 23 Public Health Nuisance Lap Top Export Import Files Before you leave the office Import Public Health Nuisance Files Click Environmental Health Click Public Health Nuisance Click Maintenance Click Lap Top Export Import Public Health Nuisance Files Click Import Public Health Nuisance Server radio button Click Click Continue Upon returning to the office Export Public Health Nuisance Files Click Environmental Health Click Public Health Nuisance Click Maintenance Click Lap Top Export Import Public Health Nuisance Files Click Export Public Health Nuisance to Server radio button Note Any record that has been modified will display a check in the box next to their name Click Click Continue 24 As Field Names mm Data Base Field Names for Public Health Nuisance
9. subdivision District 71 DAVENE SARROCCO SMITH 01 Y WILLOWICK CITY 07 Census Priority MEDIUM M Print Previous Next Delete Add Modify You may now begin to enter the data into the fields Remember you can use the Tab or the Enter button to travel from field to field On this page you will fill out the information for the location of the complaint and the complaint itself You are able to build all of your dropdown fields in the Maintenance menu which will be explained further on in this manual Note For your first complaint ID change the number 1 to indicate year and the number followed by the estimated bite complaints per year Example 2005001 for up to 999 complaints Note phone numbers must start with a 1 Complainant Owner Complainant Owner Public Health Nuisance STEVE 24569 MACKENZIE Location Complaint Complainant Owner Comments GIS GPS Complainant name Complainant street MARY MARK 62 WESTWOOD TRAILERS Complainant city State Zip code Complainant phone FAIRPORT HARBOR oH 44094 1 555 555 5555 Owner Co Owner STEVET PETTRY Owner street WESTWOOD TRAILER PARK Owner city State Zip code Owner phone FAIRPORT HARBOR 44094 1 555 888 8888 Date received By employee Return date 08 31 2005 99 BOB TODD 09 30 2005 Lastinspection Service Reinspect 01 20 2005 ROUTINE AbatediCompleted
10. with the least time spent will be obtained if you start at the first page of this manual and follow the directions exactly as you enter the first record in your computer Square boxes in this manual surround the key that you are to press on your keyboard As an example when you read press the enter key on your keyboard The word is followed by bracketed instructions of what to type into a field Note For Technical Support email helpdesk hdis org Navigation Whenever you see one click the left side of your mouse once Whenever you see two click the left side of your mouse twice Navigation Keys For Entering Information or ENTER to move to next field or to go back one field R places you in the receipt screen Editing Keys Backspace deletes one character left of cursor deletes one character inserting amp overwriting modes When you see a pull down field click the arrow to the right to view all your choices Starting HDIS MICROSOFT Windows Users Start Programs Health District Info Systems HDIS Health District Information System Menu Bar Health District Information System Management Services Environmental Health Community and Public Health Services Vital Statistics Maintenance About Exit HDIS Health District Information System has several different modules designed to assist your health district in its day to day operations The Public Health Nuisance module is a gr
11. you want to pull into the letter Merge fields All upper case OWNER JOSEPH NAPAVER Only first letter uppercase Owner Joseph Napaver All lower case complaint tires in back yard Examples OWNER TOM GORDON Owner Tom Gordon complaint tires in back yard 28 Print Setup Print Setup Printer Name F xXChange 2 5 DE Properties Status Ready Type PDF XChange 2 5 DE Where PDF XChange Comment Paper Orientation Size Letter ANSI Portrait Source Main paper tray Network OK Cancel C Landscape The print setup allows you to choose what printer from which to print Pick the printer in the name dropdown and click 29 Reindex Pack Rabies Control Data Files Maintenace Reindex Pack Public Health Nuisances Data Files This procedure will reindex pack all data files If you have the Network Version please have all users exit HDIS This function is only needed should your data be corrupted due to a power failure Please contact CHC Software if you have any questions or concerns 30 Rules Add Delete Modify Add Delete Modify Rules Res 0 5 mh k 040301 SIDEWALKS 04 03 02 ROOFSANDGUTTERS 04 0303 EVERY DWELLING MUST HAVE HEATING Mero 040304 FOUNDATION em 04 0305 PORCHESANDLIGHTINO
12. 03 2002 2001 2000 1999 1998 Make Checks Payable to Close The General Profile enables you to fill out the basic information for your health department 26 Public Health Nuisance General Profile Demographics General Management Environmental Community amp Public Health Services Vital Rabies Control School Inspections Sewage Disposal Solid Waste Tattoos and or Body Piercing Daily Work Sheets Food Protection Manufactured Home Parks Marinas Mosquito Control Open Burning Use Street Table Upper Case Envelopes Check Box Description Use Street Table Check box to select streets from a master street table Upper Case Envelopes Check the box to print all upper case letters on your envelopes 27 As Letters Enter Modify Public Health Nuisance Letter fOWNER OWNER S STREET OWNER S CITY OWNER S STATE OWNER S ZIP RE Complaint regarding LOCATION STREET LOCATION CITY Dear OWNER DATE RECEIVED our office received a complaint regarding COMPLAINT These conditions are in violation of the Lake County Board of Health Regulations 1220 01 a b i _ i Spell Check Close The HDIS system provides you the flexibility to write standard letters that can be sent to clients These letters will pull data through use of the The is placed on each end of the field name that
13. N is _ sewace vispprvexst SEwace SDC Field Button Description Code Enter the code of the program Program Enter the name of the program Update Module Interfaces to individual modules Fund Enter the fund number for the code Close Button Closes the table Adds Button Adds a program code to the table Delete Button Deletes a highlighted entry Print Button Prints the list 20 As Service Codes ml Add Delete Modify Service Code Table code E MEE usa fcc CRITICALCONTROLPOINT EX e Ni E JPTERISENAGE CONSTRUCTONFRAL 1 FN FINALNUISANCE o ROUGH INPLUMBINGFINAL PRD X JoFFICEMBATED JOFFCEHEARINGO Jo porro ISSUED JPLMBINOFINAL L PFIR RESIDENTIALPLUMBING FINAL PFD L RA NSPECTIONABATED __ O Lis ferroso RN INSPECTIONNOTABATED JU JUNDERGROUNDPLUMBNGFRALGO Z WATER SEWAGEIPLUMBINGFINAL PFD Field Button Description Code Enter the service code Service Enter the name of the service Close Button Closes the table Adds Button Adds a service code to the table Delete Button Deletes a highlighted entry Print Button Prints the list 21 Gs of Complaint ml Add Delete Modify of Complaint O m e SPOILED
14. Public Health Nuisances User s Manual Public Health Nuisances Health District Information System HDIS Windows Ver 4 0 Copyright 1998 by CHC Software Inc Rights Reserved CHC Software Inc Health District Information Systems helpdesk hdis org Table of Contents 0 ene 1 About I his Manual 1 NAVIG AON E 2 Entering a Complaint ecce 4 Location Complaint 5 Complainant Ownesr J J 6 COTINEIOHN DIK u Tua au co 7 u u CA 8 Leter ux uu asua 9 cilc mem m 11 Print BUUOM u uy 12 14 Maintenance Add Delete Modify Tables 16 Environmental Assessment 32 Introduction This program is designed to assist you in organizing a systematic approach to entering your complaints and provides accurate up to date records within your health district Please review the manual carefully to obtain the maximum benefits Little or no prior computer experience is necessary to operate this program About This Manual Public Health Nuisance Module is simple to use The maximum benefit
15. SSER OWNER 62E 305 JOHNSON 96002201995 65 ARGONNE ARMS 880012 010811988 CAROLCHESSER OWNER 69 E 305TH ST JOHN SANDS BOULEVAF 20020031 01 28 2002 GEORGE BROWN 71 7166 MENTOR AV fi 980636 10 08 1998 WESTERN RESERVE 71 MARTHA AVENUE 960601 07 26 1996 SAHARA MOBILE HOME PARK 8 HAWAINA ISLE E 880034 01 20 1988 KELLY DIVITO H KISSINGER 95 EAGLE ROAD TRL 920978 1240111992 JIM MORICK 414 ORCHARD TALL 4 The FIND tab on the Public Health Nuisance window is for locating or adding a complaint You may browse through the grid to locate a complaint or use the Radio buttons to select the type of find you are doing Then type the location street address ID complainant or by owner in the find field and press the Enter key If a complaint already exists it will display in the grid for you In this example we are going to add a complaint To do this click the Add button Location Complaint Public Health Nuisance STEVE PETTRY 24569 MACKENZIE Find Location Complaint Complainant Owner Comments GISIGPS ID Location name Location street 880013 880013 WESTWOOD TRAILER PARK 24569 Location ci ur Zip code Location phone FAIRPORT HARBOR 44136 1 555 235 9999 iv Rental Property Complaint description HIGH GRASS Prgm Description Type of Complaint 320 Y MANUFACTURED HOME PARK HIGH GRASS l Inspector Political
16. System Latitude Decimal Value Longitude Decimal Value 0 0000000 0 0000000 The GIS GPS tab enables you to enter your GPS coordinates for mapping purposes Field Button Description Street automatically filled out Prefix Direction Enter prefix direction of the street Prefix Type Enter the prefix type of the street Street Name automatically filled out Street Suffix Enter the street suffix Prefix Direction Enter prefix direction of the street Latitude Decimal Value Enter the latitude DECIMAL value of the location Longitude Decimal Value Enter the longitude DECIMAL value of the location Modify Click to modify the information on the page 11 Complaint Investigation Form Print Button C Complaint Investigation Form with comments C 10 Envelope to Owner C File Envelope 9X6 10 Envelop Merge Letters C Letter A C Letter H C Letter O C Letter B C Letter C Letter P C Letter C C Letter J C Letter Q Specific Letters Letter 1 C Letter 2 C Letter 3 C Word Document Address Letter to Owner C Address C Address Letter to Location C Print Bra Preview C Print Print The print button is avail eto Complainant 10 Envelope to Location C Letter E C Letter L C Letter S C Letter D C Letter K C Letter R C Letter F C Letter M C Letter T C Letter G Letter N C Letter 4 C Letter 5 C Letter 6 Letter to Complainant cketed Comments able on
17. all the tabs except for the GIS GPS tab The print menu is the same for all tabs and you may print any of the options no matter what tab you have open at the time Field Button Complaint Investigation Form Complaint Investigation Form with comments 10 Envelope to Owner 10 Envelope to Complainant 10 Envelope to Location File Envelope 9X6 Letters A thru T Letters 1 thru 6 Word Document Address Letter to Owner Address Letter to Location Description Prints Complaint Investigation form for the record you are on Prints Complaint Investigation form with comments for the record you are on Prints out a 10 envelope to addressed to the owner Prints out a 10 envelope to addressed to the complainant Prints out a 10 envelope to the location of the complaint Prints out Letter A thru T These letters are composed by you under the Maintenance menu Prints out your specific letters 1 thru 6 Prints out a Word Document Addresses the letter to the owner Addresses the letter to the location 12 Address Letter to Complainant Print Comments Print Bracketed Comments Addresses the letter to the Complainant Prints your comments for Complaint Investigation Form with comments Prints out only your bracketed comments for Complaint Investigation Form with comments Previews the printout Prints the form Prints previews the form Closes the print menu 13 Reports Reports
18. eat addition to these modules and simplifies your record keeping billing and information management needs Select Environmental Health vd Select Public Health Nuisances Health District Information System Management Services Community and Public Health Services Vital Statistics Maintenance About Exit Beaches Daily Work Sheets Food Protection Manufactured Home Parks Marinas lt i Mosquito Control Open Burning Parks Camps Payin Reports Plumbing Pool Spa Special Use Pool Private Water Systems lt Rabies Control Receipts School Inspections Sewage Disposal Solid Waste User Defined Databases M 5555 Tattoos and or Body Piercing Operation Quo 2 Public Health Nuisances S Health Nictrict Information System Reports BrowsejList Export Count Graph Maintenance Return Entering a Complaint lel Public Health Nuisance Find Location Complaint Complainant Owner Comments GIS GPS by location street address C by ID C by complaintant C by owner Environmental Assessment Ds jatereceivedLocationname Location street E 920731 09101 1992 MARILYN ARCORIA 45 EDDIE STREET 20000548 09 01 2000 WESTERN RESERVE MOBILE HOME 5 AND 32 MOBILE 990548 09 29 1999 WESTERN RESERVE MOBILE 45 EDDIE ROAD 910349 05 06 1991 MR SEAN DOOLEY 52 LAKESHORE BOL j 880013011077988 CAROLCHE
19. r each public health nuisance that meets the criteria in the from and to date Post Cards to Complainant Generates the back of the post You may choose which letter Response Time Response Time by Inspector Status Status with Inspection Dates Generates a report of response time for each nuisance You must have the Daily Work Sheet module for this report Generates a report of response time grouped by each inspector for each nuisance You must have the Daily Work Sheet module for this report Generates a status report for each nuisance Generates a status report with inspection dates for each nuisance You must have the Daily Work Sheet module for this report 15 Maintenance Add Delete Modify Tables ci Maintenance Health District Information System Public Health Nuisances Reports BrowsejList Export Count Graph Return Add Delete Modify Tables Employees Inspectors Field Names Political Subdivision General Profile Program Codes Letters Service Codes Printer Setup Type of Complaint Reindex Pack Public Health Nuisances Data Files 2 The Maintenance menu contains list of the tables that you can modify for your program 16 Employees Add Delete Modify Employee Table Code Name KEVNKWAST 20 MKENORRIS 87 SCOOTER TAYLOR ES p fE f L j 0 l 0 o j E
20. sent out to the complainant owner location of the complaint The Rules button will be explained on the following page Rules Rules Search View Reset Checks Jada code mie 10403071 fone 1040302 two 040303 Every dwelling must have heating amp 10403044 10403055 040306 o e 12 III II ii u j l ESI E ESI 0 0 Clo j EI o j Be ESI J J Add Rules Add Rules and Close Close When the Rules button is clicked the Rules window will open whereupon you are able to view and search for specific rules and add them to your letters Field Button Description Add Check to add the rule Code Code of the rule Title Title of the Rule Search Searches for key words or specific rules View Click to view the entire rule selected Reset Checks Click to reset all the check boxes Add Rules Click to add the rule s to your letter Add Rules and Close Click to add the rule s to your letter and close the Rules window Close Closes the Rules table 10 GIS GPS GIS GPS Public Health Nuisance WESTWOOD TRAILER PARK 24569 MACKENZIE Location Complaint Complainant Owner Comments GIS GPS Global Information System Prefix Prefix Street Prefix Street amp Direction Type Street name Suffix Direction 4569 MACKENZIE Global Positioning
Download Pdf Manuals
Related Search