Delivery Guidelines PDF
Contents
1. Transfer Heo nen ee TT 10 10 What is considered large goods eese nnne 11 Tle Booking Um E mem 11 12 Palleealons an ns M e ara bt aNuUMUE BRAUN MEN EE RENE RRU EAE 11 13 Pallet SUMUCUUNE E RMTM 12 14 Palletisation of buckets cans shipping containers etc eese 13 15 Lorry loading regulation uses na 14 I5 Transport Proteeti n ensrsee ea 14 17 Delivery documents anuuesssensnsennnnonnnnnnnnnnnnnnnnnnnnnnnnennnnnnnnnnnnnnnnnnnnnnenannnnnnnnnnn 14 18 Non palletised shipments CEP courier express parcel service 14 19 Spare part Packages 2 sans 15 20 Special agreement nenne 15 21 Book in MEQ SSL nee 16 22 Delivery address MUCH 17 23 Map GIFECUIONS 2vc tc2civectercavereaneedatmontessecedeaneezecdauemeceuiareevntnesieceqnmebennencemateatintis 17 24 Booking i anne 18 25 Registration ai ax apu AR RUM ENEAK RENEE 18 2 18 Postal address Reifenh user GmbH amp Co KG Maschinenfabrik Spicher Stra e 46 53844 Troisdorf Tel 49 2241 23510 0 Fax 49 2241 23510 790 Delivery address Reifenh user GmbH amp Co KG Maschinenfabrik Reifenh user Extrusion Technology Reifenh user Cast Sheet Coating Reifenh user Kiefel Extrusion Troisdorf location Reifenh user Reicofil Reiloy Metall Spicher Stra e 46 53844 Troisdorf Tel 49 2241 23510 Fax 49 2241 23510 Map directions TEN f S amp S DE G M Qe o s N Las IN i Kl2. ckner Mannst dt Roncallistra e Werke AG d re uno J Troisdort m A ey N Am 4 uam N DN A Augustin Menden gurgstr On Mende K2 1 d Ne Be ig KA 2 Reifenh user 3 18 2 Reifenh user Please always check in at the gate keeper Vehicles under 7 5 tons amp courier and express packages Gate 1 Spicher Stra e Vehicles over 7 5 tons From 07 00 14 00 at Gate 2 Im Zehntfeld From 14 00 15 00 at Gate 1 Spicher Stra e General information Adherence to these delivery guidelines is of utmost importance in order to ensure optimal management and protection of stock as well as smooth and safe operations Should these delivery guidelines be disregarded we reserve the right to refuse acceptance of goods or to charge you for post processing Observe the safety notices see Appendix 1 and follow the instructions issued by personnel 1 Area of application The delivery guidelines are binding for all suppliers These guidelines are a part of our terms and conditions of purchase New as of 04 2014 The delivery guidelines are immediately valid and shall apply until they are replaced by a newer version All previously issued delivery guidelines hereby lose their validity Goods acceptance times Monday Friday from 07 00 to 09 00 09 15 to 15 00 4 18 2 Reifenh user 2 Delivery documents 2 1 Required delivery note information e Purchase order number i
3. 2 Reifenh user Delivery Guidelines Reifenh user GmbH amp Co KG Maschinenfabrik Reifenh user Blown Film Reifenh user Cast Sheet Coating Reifenh user Reicofil Reiloy Metall As of May 2015 Version 1 2 1 18 2 Reifenh user Postaladdress ce 3 Belivery address zn se een 3 Map directions ccc tuk arena nennen 3 General information nahme nennen 4 l Area of application anna nenn an kann anna 4 2 Delivery documents c c uccrcyerareieacraxsoticrdineueeedanioeinnteigaciesteyianisnimeinceniretecneupexnite 5 2 1 Required delivery note information esses nenn nenn nenn namen nn 5 2 2 Further document ET 5 3 Packaging materials and packaging uu uu2ssuonnnennnennnnnnennnnnnnnnnnennnnn nenn nennen 5 3 1 Folding Cat OI 5s oas sas pE Danh usuuA een nehmen nnd 6 3 2 c AMG WERWEIPIPERREURRERRWERSNPEESSULSREBERFERFEUEFFRRTENERSEUDEEURREROEREERBERSTECFEUERTLEUERTRRRRELAUERN 6 3 3 Straps and Staples arena 7 3 4 Packaging Uni za LENEE rd tun S CU NUR UA UE 7 3 5 A 7 3 6 Environmental compatibility eeeeseeeesseeeeeeeen enne 7 3 7 Filling Materials cxackerciserandecdaruceccberneteinaceend venskseitacueenenenbedeinbeedd aivedeesontnccuere 8 4 Ref sal of acceplance zu nein 8 5 dentiNeatian e sneine OS TL OO TETTE 8 6 List of package content an a a ne 9 7 Producellabels n cn een 10 8 Additional Partial delveny ea saneneeee 10 9
4. es is also allowed 3 4 Packaging units Identify packaging units in a way that is easily visible from the outside Number per cardboard box 3 5 Sets If you are delivering product materials that are composed of several parts package and label these as a set For example fastening set MIO X 100 consists of M10x100 bolts washer and M10 nut Pack and label these 3 parts together 3 6 Environmental compatibility Dispose of packaging materials in an environmentally compatible way Make sure to comply with the Green Dot marking system from the plastic collection organization Duales System Deutschland as well as the RESY marking for folding boxes In order to protect the environment please observe the following points when designing the packaging e For printing on the packaging use ink that is free of heavy metals and solvents e Do not use PVC for adhesive tape labels and foils e Take into consideration standard symbols when labelling packaging materials e g a CS S eS S PE LD X PP In den Dolspinien sient PET f r Poiyathyiontesontihatst PELD fur Polremion nlednoer Cihis pp fc Pelypsopyien Ps E Polystyrol o makona Xunta Veibundicien E bedeutet ciher 7A8 2 Reifenh user At the time of delivery all valid German and European laws provisions and guidelines as well as those specific for the country being delivered to must be adhered to 3 7 Filling materials Fill empty spaces in the packagi
5. ging are not damaged e g by using corrugated cardboard segments Furthermore a secure bond with the load carrier must be established This can be done using stretch film with adequate layers wrapped around the base of the pallets or by lashing down the entire pallet load Illustration Pallet with shipping containers 13 18 2 Reifenh user e Make allowances for the individual weights of cardboard boxes on mixed pallets Heavy on bottom light on top e Attach product specific handling instructions for the pallet at a prominent place in the form of a pictogram e g do not stack 15 Lorry loading regulation On arrival forklifts unload the lorries at ground level from the side Unloading has to be possible without needing to move external goods Please observe this restriction when loading the bridge lorry All legal requirements with regard to securing loads have to be fulfilled Unloading by crane is also possible after prior consultation Notice must be given of this during the booking request 16 Transport protection Goods must be secured as much as possible on pallets in order to prevent damage during transport Take suitable measures to protect the goods from soiling or instability e g with lashing straps film etc Wooden crating boxes cardboard boxes or edge protectors secured by strapping bands are permissible as transport protection The supplier is always responsible for complying with all lega
6. h Se HN 2 200 1748 2 Reifenh user 24 Booking in e Deliveries by lorry have to be booked at least 5 working days in advance to enable pre planning and to minimize processing times Deliveries that are booked at least 5 days in advance are given preference during processing Deliveries that have not been booked in advance must expect delays before unloading or even refusal of acceptance Consult in advance the purchaser in charge regarding deviating regulations 25 Registration Please register with Mr R Schafer R Schaefer anton klein de Tel 49 2242 870963 18 18
7. h Type of wood Max no of layers Weight 120 mm 1 500 mm 5 notches 3 up to 1 000 kg 150 mm 1 500 mm 5 notches 2 up to 1 000 kg 200 mm 2 000 mm 3 notches 2 up to 1 000 kg gt 200 mm 4 000 mm 2 pieces in a bundle without pallet up to 6 000 kg Re This means that up to 5 pieces can be placed on the pallet 3 on the 3x notched wood and 2 further pieces between the 3 lower parts as a pyramid without intermediate pieces of wood It is essential that 4 pieces of 3x notched wood are evenly distributed across the pallet Re Depending on the order 2 pieces are combined in a bundle without a pallet The goods have to be stored on wood on the lorry so that it is possible to unload them with a forklift When doing this adhere to loading safety requirements 16 18 2 Reifenh user Deviating regulations for deliveries to Hennef The Reifenh user Group operates an external warehouse at a company called Anton Klein Please take into account the following deviating parameters 22 Delivery address Reifenh user GmbH amp Co KG Maschinenfabrik Reifenh user Extrusion Technology Reifenh user Cast Sheet Coating Reifenh user Kiefel Extrusion Reifenh user Reicofil Reiloy Metall c o Anton Klein Industrieverpackungen Logistik GmbH Josef Dietzgen Stra e 30 53773 Hennef Tel 49 2242 870963 Fax 49 2242 870952 23 Map directions Hufwald N auen N ns Happerscho ge Seligenthal f Sf A w
8. ixed boxes and provided with a list of contents The same applies to partial packaging Pallets that do not contain the same products have to be identified as mixed pallets Here too a contents list must be attached and the different products recognizable The number of mixed boxes and mixed pallets should be keptto a minimum The supplier must identify products according to the Ordinance on Hazardous Substances and make ongoing adaptations in accordance with currently valid ADR provisions Hazardous goods must be provided with a hazardous goods label safety marking In addition the corresponding UN number with the English and German plain language text has to be attached near the hazardous goods label This provision also applies for cross border transportation The ADR transport document has to be handed over on arrival Attach product specific handling instructions in the form of a pictogram to each package e g do not subject to point loads do not position or store vertically do not store above n C Always use symbols according to DIN 55 402 Attach the adhesive tape in a straight line do not cover labels List of package contents This should contain the following information Recipient Purchase order number Item number and designation Quantity Number of packaging e g package 1 of 1 package 1 of 4 etc Type of packaging EP cart etc 9 18 2 Reifenh user 7 Product labels Order number ZVU120004711 I
9. l requirements with regard to transport protection and loading safety 17 Delivery documents e In addition to the delivery note a bill of lading must be presented by the forwarding agent upon delivery 18 Non palletised shipments CEP courier express parcel service Deliveries by parcel service providers can be made without advance notice during goods receiving times 14 18 19 2 Reifenh user Spare part packages Observe the following additional points for delivery of spare part packages 20 The sequence of positions on the delivery note must the same as on the order Use the position numbers on the order as position numbers for the delivery notes Label the outside of the packages as spare parts or as spare part packages A list of contents must be created for each package This then has to be attached to the side of the package Special agreements Please direct your queries to the following persons Christoph Stadtler Teamleader stock control Tel 49 2241 23510 130 Fax 49 2241 23510 853 Christoph Stadtler Reifenhauser com Dirk Bosse Logistic Manager Tel 49 2241 23510 152 Fax 49 2241 23510 853 Dirk Bosse Reifenhauser com 15 18 2 Reifenh user Special regulations for deliveries of Reiloy raw material round on pallets 21 Book in request Perform this as described in Chapter Large goods Palletised goods Adhere to the following palletisation rules Diameter Lengt
10. ly package goods in the form of individual and or collective packaging The supplier must ensure that goods arrive at their destination in a proper condition This is done by selecting appropriate packaging load securing 5 18 2 Reifenh user equipment and loading equipment This obligation includes the protection of goods from external influences e g transport load environmental protection and the safety of persons who come into contact with the product Refer also to Identification Hazardous material Hazardous goods Before packaging products with processed non stainless steel surfaces suitable protection against corrosion must be applied the packaging has to absorb any residual dampness present on the products 3 1 Folding cartons Only corrugated cardboard at least double walled without plastic reinforcements may be used for folding cartons Cardboard boxes have to be in accordance with FEFCO Code 0201 0204 or UN DIN guidelines The packaging of the product and its weight must always be appropriate 3 2 Sealing Seal transport packaging with adhesive tape of 50 mm width refer to illustration below The packaging has to be sealed tightly enough so that the seal cannot open by itself even when put under great strain Illustration Double T shaped sealing Illustration H shaped sealing 6 18 2 Reifenh user 3 3 Straps and staples Straps are permitted Using staples to seal the transport box
11. n plain text and as barcode code 128 e Order number if specified in the order e Name ofthe supplier e Recipient e Name ofthe purchaser specified in the order e Reifenh user material number in plain text and as barcode code 128 e Delivery quantity in plain text and as barcode code 128 e Quantity unit e Item or material designation without abbreviations e Number of cardboard boxes amount delivered in purchase order quantity units e Shipping date or invoice date e Manufacturer s country for suppliers from non EU states country of origin e Total number of pallets and total number of loose packages Delivery notes will only be accepted in German or English It is absolutely essential that goods delivered without the purchase order number as a reference include the contact information of the contracting party name and telephone number The Reifenh user contact person name and telephone number must be included on recalls orders that are not standardised sample orders Internet orders etc 2 2 Further documents e Deliveries will not be accepted without a delivery note or with a delivery note that is illegible When delivering hazardous material include the currently valid version of the relevant safety data sheet e Records and results of tests that were carried out have to be included as appendices with the delivery note 3 Packaging materials and packaging It is the supplier s responsibility to direct
12. ng with neutral non dusting and environmentally friendly filling material 4 Refusal of acceptance The following points could lead to acceptance being refused e Non adherence to the book in deadline large goods spare parts packages e Goods cannot be unloaded because of increased risk of damage large goods e Unsorted goods or those that have been packaged incorrectly e Missing illegible delivery note bill of lading or other accompanying documents e g customs documents hazardous goods documents e Deviation between the delivered quantity and the number of units specified in the delivery note e Damaged or soiled goods e Incorrect delivery address e Non labelled material e Customs goods must be delivered with undamaged customs seals Furthermore the seal number has to correspond to the accompanying documents except for CEP deliveries 5 Identification Clearly label all products for delivery Both the product and the packaging unit PU should be identified In cases where the product cannot be labelled due to insufficient space label the next closest packaging level When identifying products use labels that can be removed without leaving any marks Illustration Label Order number if specified in the order Item no as barcode format code 128 Item identification 6 2 Reifenh user Shipping boxes that contain different items have to be clearly labelled as m
13. ot been booked in advance must expect delays before unloading or even refusal of acceptance e Upon booking you receive a booking number This serves as reference during delivery and should be given to the porter on arrival e Protect all goods against the effects of weather Please use the following link to book a delivery time slot http www cargoclix com reifenhauser You can download the user manual at http www reifenhauser com en pages downloads All deliveries of large goods must include accompanying shipping documents e g international bill of lading CMR or national bills of lading It is essential that these documents contain details of the number and type of load units 12 Palletisation If possible Euro pallets should be used for all deliveries 1 200 mm x 800 mm Observe the criteria specified by EPAL http www epal pallets de Pack goods in such a way that they can be unloaded without causing danger and can be transported inside the company When using one way pallets please observe that their access openings do not fall below a minimum height of 90 mm The wood that is used should comply with the IPPC standard ISPM 15 11 18 2 Reifenh user Exceptions are made for e Special pallets or lorry transport bases and similar which have to be used because of the goods physical characteristics oversize excess weight transport protection etc e Mesh boxes The following are not accepted e Ren
14. ted pallets e g CHEP pallets e INKA pallets Pallet exchange e Where possible Euro pallets and mesh boxes are exchanged at incoming goods directly after delivery insofar as they correspond to the EPAL exchange criteria http www epal pallets de de downloads downloads php Before the initial order special agreements can be made with suppliers regarding the loading equipment to be used 13 Pallet structure e Where possible pack the pallets without any protrusions Illustration Pallet with protrusions e Ifthe pallets are secured using stretch film wrap layers around the base to ensure a solid bond with the load carrier 12 18 2 Reifenh user e Where possible employ composite stacking when building up the pallets e Inthe case of mixed pallets layers should be created based on product type whenever possible e The stack formation should end in a flat surface so that it is possible to add a further load unit layer e Add an intermediate layer of corrugated cardboard between the individual layers on a pallet e Always turn the side with product labels outwards preferably so that they are facing the outside 14 Palletisation of buckets cans shipping containers etc e Buckets cans shipping containers etc may be delivered on appropriate pallets that have been dimensioned for the weight and transportation loads e The measures taken to secure the load units must ensure that goods and product packa
15. tem number 97000668 Illustration Label Item barcode I N Height min 40 mm Item identification Flanged bearing PME 50 If the dimensions shown in the illustration cannot be adhered to select a size that is appropriate to the packaging or the item When doing so make sure the barcode can be read without any problem 8 Additional Partial delivery Deliveries connected to orders that have already been partly delivered may not be mixed with current orders and must be packed separately and delivered with their own delivery note 9 Transfer of goods During transfer of goods the receiving station incoming goods will confirm the number and type of packages shipping units involved However this confirmation does not include contents value or weight Non Community goods customs goods are only accepted when the customs seals are undamaged and valid transit documents are presented CEP deliveries are excepted 10 18 2 Reifenh user Large goods Palletised goods 10 What is considered large goods Large goods include complete machines e g winders dosing units etc base frames side plates crossbeams suction channels and all palletised goods 11 Booking in e Deliveries by lorry have to be booked at least 24 hours in advance to enable pre planning and to minimize processing times Deliveries that are booked at least 24 hours in advance are given preference during processing Deliveries that have n
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