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Expedient User Manual – Import (Customs/Forwarding) Module

1. A Pre Enter Su pplier s Invoice EXPEDIENT DEVTEST In C T i o i n Add Update Delete Find Browse Previous Next Classify Parts Client Supplier Information Pre Enter Supplier Invoice Master Bill Client a Supplier e Invoice No J Customs Code Origin amp Pref ETA ma Invoice Information No Inv Lines Unclassified Items No Inv Amount Entered Amt Entered Amount 0 000 AUD Invoice Oty Entered Qty Downloaded Enter Master Bill Enter new document into form Once a job is created for the relevant customer it is then possible to perform a zoom on the Invoice Number field in the Supplier s Invoice Screen to look up the Pre Job Supplier s Invoice LOAD FILE FEATURE You are able to load a CSV file or a text file from your desktop directly into the Pre Suppliers Invoice screen as long as the data conforms to the required format documented below To use this feature Add the Master Bill number the client code the Supplier code and the Invoice Number Click on the Load File button that appears on the lower area of the screen You can then browse to the required CSV file and click on the Open button The file will then be read into the screen line by line If the program detects an error you will get a message explaining the problem however no further lines of the file will be processed after this error i e there are 10 invoice lines in the file but the system detects a problem on
2. Scoala en LTES EAN ee E scr oj P Address 158 192 10 Spree Goth e ae ELLY E FLIL OAC 168 QB Expedient Appendix C Manifest EDI Expedient Format Manifest Information Enumeration Business CIC REESE METRE NN RN commen 1 ExpedientManifestMessage PR ManHfestrlender en E E E E E A E E 3 TransactionInfo 4 MessageSender xsistring 1 10 M Message SenderID_ DEMCON y 5 MessageRecipient_ xesring 1 10 M Message RecipientID SAMPTY y 6 MesaglD Jxsiegr M JQUniquldenfierformessage 15 o 7 DateCreated si xs dateTime 1j 20 M Date amp time message created 2012 05 1716 05 04 ema gx a up Uu paul ou E te F VO 12 PrepaidCollect xssring O PrepaidorCollect ee HIN a S O 14 VeseNam xsisting 1 20 C Vessellame ANLWangaratta epea e A E A CIC e Reference 16 VoyageNumber xsisting 1 10 JO lw E AAA ie oe QF du pg Deseret XS ENG eo Port of peda AUSYD MasterBillCutDate 5 Date Master Bill was cut 2012 07 19 PO E EstDischargeArrivalDate CCL OC Estimate Date of Discharge 2012 05 21 ee EstDestinationArrivalDate Se a ae AM Estimated Date of Arrival 2012 05 22 POS O NumberOfPiece
3. Blank Blank Blank Blank Blank Yes Field Name Description Print Supplier Details Delivery Docket Selecting No will not print any Supplier Information on the Validation Default Mandatory Data Drawn from Job Registration Delivery Details Tab Deliver To or Container Details Address Button Delivery Docket Seafreight FCL SOME NAME SOME STREET SOME STREET 2 ESSENDON Po 03 8354 11 mim FaciD03 9354 2222 Data Drawn from Job Registration Delivery Details Jab Carrier Instructions or Container Details Address Button Carrier es RING BOB AT DOOR B OTHERWISE CALL RECEPTION ON Camer J GAFFHEY PTY LTD Client Name TEST ONLY CUSTOMER Vessel ANL WANGARATTA Client Ref CUWODB43a8 Void oz7s Supplier BUSAK SHAMBAM PTE LTD Arrival Date osto0220711 Pieces gogg MBAL DLADJFALEKJDE LAD J Weight 33 00 KG HBA 145030330300 Wolume 2880 00 Ma Chur Ref 3000025 Fick Up From THE FORWARDER PTY LTD iiu Desc DSLAFPKIDSLFIDALDK nh O TO DELI ST a3 22 as 15 00 11 05 11 11 05 1 DID amp 39000286 22 SELKJFBaO383 B5 11 00 11 05 11 110511 20 DD 25 12 00 17 05 11 3005M AQIS ACTION Receied in Good Order Name Signature To the best of our knowledge the ii Signed by us Date We are not common carriers and goods are dealt wih in accordance 12105111 S L DOORS CABIN 12 05 11 STNO TRAILER 120511 DR
4. Client Part Non Mandatory This is not a mandatory field but the column is Number needed for the processing to complete successfully TLF Non Mandatory This is not a mandatory field but the column is needed for the processing to complete successfully Country Code Non Mandatory This is not a mandatory field but the column is needed for the processing to complete successfully Preference Non Mandatory This is not a mandatory field but the column is needed for the processing to complete successfully Preference Non Mandatory This is not a mandatory field but the column is Rule needed for the processing to complete successfully Example file DEMCON 1004 8954 MOUSEPAD LENTICULAR 400 0917J TW DCS P50 101 MANUAL PARTS ADD Manually adding Parts to the Expedient System is performed via menu Customs Clearance Tariff Class CMR Parts By clicking the Add button or typing A will place the cursor in the input screen in Add Mode See below Chent Supplier Part Information aeu TS Suppiar 14 EE Qi Pre Q Rule Q Supher Part No Description Chert Part Volume Fert Last Used Bia Last Job Part Information TLE Enter a Customer Code lt Otri Z gt To Zoom Enter new document into form Field Name Client Id Supplier id Description This is the Customer Code You can click on the to lookup the Customer Masterfile This is the Customer s ABN and CAC if entered in the Customer Masterfile This is a n
5. This is the Supplier Code and Name that is pulled from the Supplier s Invoice Screen This is the Supplier Part Number that is pulled from the Supplier s Invoice Screen This is the Clients Part Number This is what the customer recognises This prints on Landed Costings This is the Description of the Part If this part is not yet classified then Not Classified will appear On update this will clear 92 Validation Mandatory Mandatory Mandatory Mandatory Mandatory Default Supplier s Invoice Screen Supplier s Invoice Screen Supplier s Invoice Screen QB expedient Field Name Description Validation Default TLF Code This is the Tariff List Code You can click on the which will Mandatory Blank lookup the TLF Masterfile Menu Customs Clearance CMR TLF Maintenance This screen allows you to search on any number of fields See below instrument TLF Description This will search all TLF s that begin with WORK BOOK See below for results EO Tariff Stat Tn Ingrumem TLE Descripbon 0016 48202090 32 WORK BOOKS Select the TLF or Click on the Re Query button to search for another TLF TLF Code This column will display the description for the TLF code Mandatory Blank Description selected in the previous column Tariff Item This is the Tariff Item number for the TLF code Optional Blank Stat This is the Statutory number for the TLF Optional Blank
6. Tick if wanting to invoice in Foreign Currency Can create up to 3 Foreign Currency Invoices Description XC Type PPYCOLL Curr FXE CARTAGE AF BAS AGENCY AND ATTENDANCE DELIVERY ORDER FEE LIFT ON LIFT OFF Either a Customs Charge or Forwarding Charge CU rule AUD All Amount 000 titel 000 000 ODO Can only be modified if charge code has FXC indicator set to YES i General Ledger Char Accounts Masterfile n t of 160 Local Amt AUD GST Amount Exp 15000 1500 250 00 HG La 688 00 Based on USD Exchange Rate and Exchange Variance of 1 Only applicable if invoicing in AUD Cost AUD Profa Uptake bta Arnount D 00 120 fX DO 500 00 E 1 5 01 10 00 BS 00 Optional Profit Take up at time of Billing Unable to be modified for Charge Codes set to No Markup Yes in Chart of Accounts Masterfile Field Name QB bedient Bill To Description Validation Default This is who you are billing Mandatory Job When charges are being prepared for the first time for a Registration job the bill to code is populated based on the following rules e Ifthe Broker Code on the Job Registration screen is null then the system populates Bill To Code as the Customer Code OTHERWISE e f your company is the Broker for the Job then the Bill To field will be populated with the client Customs Bill to Code in Customer Master File Importer Tab This w
7. 1 70023900 00 KG amp CCC 4995874C Has Codes NOA GLASS TUBING OTHER mr 70021 70031900 40 00 SM CCC 499474C Hes Codes Ne AG GLASS SHEET nr 7003 70071111 3 No R CCCAM9474C Mos Codes GLASS ARTICLE PM V n 7007F 5033000 44 1200 KG Q 33333333333 Mas Codes ACRYUC STAPLE FIBRE ne soose 55991200 27 505 23 00 KG amp 333331333333 Has Codes NYLON CARPET YARN T C 9510440 SHAW INDUS IMPORT CREDIS nr 509C 55092206 45 5400 KG G 33333333333 Hes Codes MULTIPLE OR CARDED YARN OF POLYESTER FIBRE mr 5509 a Enter Torilf code of TLE Code Field Name Description Validation Default Entry Lines Tariff The eight digit tariff classification applicable to the goods Mandatory TLF being entered as specified in Schedule 3 of the Australian Masterfile Customs Tariff from Part The statistics code Mandatory TLF Masterfile from Part 114 Field Name Description Validation Default This is the 3 letter Treatment Code Optional TLF Masterfile from Part Instrument This is the Instrument Code You can click on the to Optional TLF lookup the Country Codes Masterfile Masterfile from Part Qty This is the Quantity of the Parts on the Supplier s Invoice Mandatory X Supplier s Invoice UQ This is the Unit Quantity E g No for Number or KG for Optional KG Kilograms Price This is the Price of the Parts on the Supplier s Invoice Optional Supplier s Invoice Instrument This is the Instrument
8. Downloaded This represents whether the Supplier s Invoice was N A Blank downloaded via email or using the load file button Details Tab Part No This is the Part Number that appears on the Invoice N A actual Qty s This will be automatically populated if the Load File entered button was successful You can also click on the e button to list all Parts on file see Menu Customs Clearance CMR Parts for Masterfile for that Client and Supplier combination See below Zoom Screen Q oo ros son E GAM MOLLNAM AMD ASSOCATE gres TESTI SOPPLER we Pert Ovoogter nk VIRROR BRACKET sec AROR BRACKET VE MIRROR SRACKET 38 5K MIRROR BRACKET EJO MIRROR ARAOGT Kx MIRROR SRACKET 756 COLUMN Sao3E WLAR PLATE Pst TARTS BIRD GRAS HANDLE IGOE Cual ORLEANS Select one of the parts that you want to add to the Supplier Invoice Line H3Please Note The Re Query Button allows you to perform another search for any parts for that Customer excludes the Supplier from this selection Clicking OK will search for all parts for that Customer regardless of Supplier Quantity This is the Quantity of the part that appears on the Mandatory Blank invoice line Unit Price This is the unit price for the item Optional Blank Amount This is the total line amount for the part that Mandatory Calculated appears on the invoice line from Quantity x Unit Price if both are entered This is the TLF for the Part Number This is a no entry Mandatory Parts
9. NIS NSW IMPORT SEA AUFRE WIS WA IMPORT SEA AUBNE QIS QLD IMPORT SEA AUADL SIS SA IMPORT SEA Mode AIR MEL VIA VIC IMPORT AIR SYD NIA NSW IMPORT AIR PER WIA WA IMPORT AIR BNE QIA QLD IMPORT AIR ADL SIA SA IMPORT AIR 19 Update this mapping with your correct Department Codes and add other commonly used Destination Ports to avoid extra steps when checking imported EDI Manifest data Receiving EDI Manifests EDI Manifests are inserted into holding screens for users to check before creating Consols and Jobs from the Master Bill and House Bill information EDI Manifests files received and not made live will be purged after 6 months Master Holding Access the imported Master Bill data from the Air Import Forwarding or Sea Import Forwarding folders Manifest EDI folder EDI Sea Consol Holding EXPEDIENT DEVELOPMENT a Ga j View Containers View House Bills Create Live Consol Jabs a Find Browse Previous Next x Update Delete Sea Consol Holding Job amp Agent Information Consol No 1000620 Department VIS Gill Type Copy Master Bill HKGSE066797 Job Class LCL Master Curr USD Rate 1 0100 Frt P C COLLECT Shipping Co 01017 HEINZ O 5 Agent DEMCON DEMONSTRATION COMPANY WWWW Co Loader Agent Ref Sub Master Shipping Information Vessel Code 4 CLC Voyage No 01995 Origin Port HKHKG i HONG KONG Ocean Cut 05 03 2013 Disch Port AUMEL MELBOURNE ETA Dish 15 03 2013 Destin Port AUMEL i ME
10. S S S8 S S S S8 S S8 8 S8 S S8 sS Jobs Reports Generic Jobs CSV Jobs By Delivery Date No Jobs by Dept Jobs by date due no orig bill Transhipment Report Unclassified Items Invoice in Line Order Invoice TLF Order Invoice Summary Pre Enter Inv in Line Order Pre Enter Invoice TLF Order Pre Enter Invoice Summary Invoice Sum Consolidated Invoice Line Details by TLF CMR VFD and Duty Paid Invoice TLF Order Consolidated Dates Job Invoice Lodgement Clients No Jobs Lines IMD Clients Users Jobs VFD View the Description tab and Sample tab in the Expedient dashboard to see further details on each report 146 Expedient GENERIC JOBS CSV This report allows users to output job level data into a spreadsheet This report consists of over 40 fields If your site has the Accounting Module then it also includes the amount of money billed and the total profit on each job The profit includes both Customs and Forwarding related accounts lo Genenc Jobs Repor Report Selection Jobs by Date of Reg Between 26 04 2011 X and 26 09 2011 ma Report Filter Trading As Sales Person Code Load Country Code Client Code Load Port Code Destination Port Code Discharge Port Code Job Type Department Job Class Report Progress Generic Jobs CSV Report Output to arch spool MENU 30089 out Cancel Enter regar fram Gate NO JOBS BY DEPT This report displays the number of jobs registered bet
11. rae CA Were Pete Pri a L Warehouse Rees Point Hae BR Mas hil Reference House Ml Unting 0 Comer Cow cou BP Da coo tt Field Name Description Validation Default House Bill Enter the House Bill if only one House Bill requires a Optional Blank Release Master Bill Enter the Master Bill to print Releases for multiple House Optional Blank Bills Reference Enter a reference to search on Optional Blank House Bill The House Bills found matching the search criteria are N A System Listing listed here Select which House Bills to print releases for by Generated selecting Yes or No in the Print Column Expediem DEVTEST Expedient AGN 20009 672 4X DATE MARZO unit 5 Z8 BUCH EY STREET HANA why ESSENDON C 3043 MAWIPOMPIHC J17 AITIASA PM et 29221 3944 Toral PUES i Pax tn MS gt Sefer ter ter i WEIGHT 170 000 om Goods Description TOOLS WAREHOUSE RELEASE AUTHORITY ACS Stana CLEAR t nsignee METIA AUSTRAL PTY tT CMM AASREN AND PETC OS IMITIFTILO NDW 2194 Reese Natho rmed By HELEN STAPEL Y Eiti Locallcas Cry Comment _ Bin Location Oty Comment RECEIVED FROM WAREHOUSE FACILITY EPEAL AMIA AA POA MAND MALAS POR e DODD ORDAN AMD CONDESON Wanehiwse Stall Sart Mignent Nearest Trucker Ichereetication Type WD Referenced Tine Liste Foe C amtonmer Toss Peces Document Primed 04047013 17 3655 oU X 48 Notifications ARRIVAL NOTICE DELIVERY ORDER
12. see below The second method is via menu Customs Clearance Tariff Class CMR Suppliers Invoice This option is also available from the Options menu in the Job Registration screen ap oe Add i E By clicking the button or typing A will place the cursor in the input screen in Add Mode See below Supplier s Invoce EXPEDIENT DEVELOPMENT La igi File View Options Reports Reset Options GMA Maint Help Summary Client Supoller Information Job No Client invoice No EEG Supplier Q Customs Code Origin amp Pref Invoice Date 1 3 Currency a Exchange Rate Job Information Must be Equal DIVA u Vessel Owner Ref Goods Packages Invoice Information No Inv Lines 0 Undassified Items No 7 Amount 0 00 Unspedfied Otys No Entered Amt 0 000 Entered Amount 0 000 AUD Downloaded Cancel Load File Enter wb number Enter mew document anto form Please Note If you access this via the Customs Clearance Menu then you will need to input the Job Number in yourself otherwise if this screen is accessed via the Job registration screen the job number and associated information is automatically populated in Add Mode 87 Field Name Description Validation Default Summary Tab Job No This is the Job Number in which you wish to create the Supplier s Invoice for Client This is the client you wish to create the Supplier s Invoice for Invoice No This is the Supplier s Invoice Number Once this is input t
13. First Arrival Date in the Job Registration and Consol Registration based off the First Port match from the Vessels Masterfile Updates all Import Sea Freight Jobs and Consols Discharge Date in the Job Registration and Consol Registration based off the Discharge Port match from the Vessels Masterfile Updates all Import Sea Freight Jobs and Consols Destination Date in the Job Registration and Consol Registration based off the Discharge Port equaling the destination port Updates all import Sea Freight Jobs First Port and Estimated First Port Date if the value in the Job Registration does not match 1 Stop this may occur during auto registration that occurs weeks prior to 1 Stop having the complete vessel arrival ports and dates 153 Please Note The above process will not update any ETA Dates against the Vessel Masterfile Import Consol and Job Registration if a user has corrected an ETA Date for a particular port against the Vessel in the Vessels Masterfile see below In the below example the user taniab has changed the ETA for Melbourne from the 1 1 2013 as reported by 1 Stop to 03 01 2013 the correct date This date will now be used in the Consol and Job Registration Screens and will continue to use this date instead of the 1Stop date if that date is different to the 3 1 2013 Arai Daes A Pore iN EA 2 Him hig ina du Ima Amd Dear Dep Jd j Tw Di lod mad Ae Sat Satie Cuni Obi een oai gt Te Fa Users can also manua
14. House 821501960 Container MSCU2717342 FCL Pieces Status CLEAR Flight Vessel 8517891 5A Schedule Arrival MIA Port Disc AUSYD CA Establishment FM32E Message 1 of 2 OVI VIEW RAW MESSAGE This is the Raw Message that Customs have sent to Expedient COMMUNICATION DELETE LINES Allows users to Delete Commodity Lines from Cargo Reporting COMMUNICATION WITHDRAW HOUSE CARGO REPORT A withdrawal allows users to withdraw a Cargo Report that has already been successfully submitted to Customs 45 QP bedient COMMUNICATION RE INSTATE HOUSE CARGO REPORT Allocates a new Sender s Reference Number to a withdrawn SCR This allows users to re submit to Customs VIEW HOUSE EDI HISTORY This displays one record per Message that was sent and received from Customs VIEW HOUSE ERROR DETAILS This screen displays the Latest Errors Warnings received from Customs for the ACR House Bills UNDERBOND MOVE This screen allows users to Submit Withdraw and View the Underbond Movement to Customs It also allows users to view any errors and EDI History AIR UNDERBOND REQUEST This option is available from the Air Import Job Registration screen and the Customs Job Registration screen Options menus This option is available for Air Import jobs where there is no Consol This option is intended for use where a non forwarder is required to move the cargo underbond 46 Air Cargo Reporting Reports ALERTS The following Alerts can be reported on via this
15. Limited Quantity EMS Inner Packaging Outer Packaging Category Special Clause Enter Proper Name Field Name Description Validation Default Client Id This is a no entry field and for display purposes only Mandatory Parts Masterfile Part This is a no entry field and for display purposes only Mandatory Parts Number Masterfile Proper This is the proper shipping name of the Dangerous Good Optional Blank Name 104 Field Name Description Validation Default Class This is the Class of the Dangerous Goods There are 9 classes of Optional Blank Dangerous Goods Class 2 1 Flammable gases Class 2 2 Non flammable non toxic gases Class 2 2 Non flammable non toxic gases sub risk 5 1 Oxidising gases Class 2 2 Toxic gases Class 3 Flammable liquids Combustible liquids Class 4 1 Flammable solids Class 4 2 Substances liable to spontaneous combustion Class 4 3 Substances that in contact with water emit flammable gases Class 5 1 Oxidising agents Class 5 1 Organic peroxides Class 6 1 Toxic substances Class 8 Corrosive substances Class 9 Miscellaneous dangerous goods UN Number This is the four digit numbers that identify hazardous Optional Blank substances and articles such as explosives flammable liquids toxic substances etc in the framework of international transport Packing Packing groups are used for the purpose of determining the Optional Blank Group degree of protective packaging r
16. OR if this is blank then use the system default Usually 0025 111 Field Description Validation Default Name Terms CFR CIF CIP CPT DAP DAT DDP DDU DEQ DES CIF value less freight OFT multiplied by the ONS factor stored against the OR if this is blank then use the system default ONS CIF OFT 1 factor factor The system default is currently set to 0025 but can be changed upon request The Customers ONS Factor can be set under the Importer Tab in the Customer Masterfile By Default your system will not have this activated Upon request this can be added There are 2 levels e Add button to Nature 10 20 Screen and when clicked will calculate the ONS Amount based off the above rules e Automatically calculate this value on all import declarations without having to click the button Currency This is the Currency Code of the Invoice You can click on A Optional Code to display the list of ICS Currency Codes If a Currency doesn t exist then please contact GMA Staff LCH This is the Cost of Landing Goods into Store Optional Blank Currency This is the Currency Code of the Invoice You can click on A Optional Code to display the list of ICS Currency Codes If a Currency doesn t exist then please contact GMA Staff FIF This is the Cost of Inland Freight Carrying Goods Optional Blank Currency This is the Currency Code of the Invoice You can click on amp Optional Code to display the list of
17. To allow import and export of manifest data Agents and Departments must be mapped to ensure manifest data is captured correctly The set up options are available in the Air Import Forwarding folder and the Sea Import Forwarding folder 4 Air Import Forwarding 4 Manifest EDI El Master Holding House Holding Agent Mapping Li Import Department Mapping AGENT MAPPING Details of the Agents Forwarders and Brokers receiving and sending EDI Manifests must be set up in the Agent Mapping screen Adding an If you are an Agent use the Agent Mapping screen to set up the Oversea Agents you Overseas Agent want to receive import EDI manifests from and send export EDI Manifests to LL EDI Manifest Agent Mapping EXPEDIENT DEVTEST ca E ES LEE x a las 4 b Add Update Delete Find Browse Previous Next Import EDI Export EDI What is the reason for mapping this agent Receiving Import and or sending Export EDI Manifests from an O S Agent Agent Information O S Agent Code 102KWP Qj 102KW PTY LTD O S Agent Ref 102KWP uc cu nem For Export this is the recipient reference within the EDI file sent to the 0 5 Agent Import Manifest Information Do we receive Import EDI files from them Yes File Source EDI Enterprise Cargowise Advise the 0 5 Agent fo send the EDI to email address CONTACT GMA Export Manifest Information Do we send Export EDI files to them Yes Sender Ref i102KWP A Export File Trigger ETD plus 1 Days lof
18. VIEW HOUSE ERROR DETAILS This screen displays the Latest Errors Warnings received from Customs for the SCR House Bills 35 UNDERBOND MOVE This screen allows users to Submit Withdraw and View the Underbond Movement to Customs It also allows users to view any errors and EDI History M SCR Consignment Underbond Move EXPEDIENT DEVELOPMENT ole 8 File View Options Tools GMA Maint Help XX amp dl 4 gt a Add Update Delete Find Browse Previous Next Submit Underbond View Underbond Errors Details Submission Details Sender Ref EDI Status User Id Movement Details House Bill Send Ref Orig Estab ID Dest Estab ID Request Reason Movement Mode Disc Estab Tranship Dest Port Movement Vessel Cargo Type Container No Ocean Bill House Bill Consignee Ref Pieces No Documents Selected 36 QB expedient Sea Cargo Reporting Reports ALERTS The following Alerts can be reported on via this screen 1 Cargo Reporting Submitted but with No Customs Status Cargo Reporting Submitted with a FAILED status Cargo Reporting Submitted with a HELD status Cargo Reporting Jobs Listing Groupage not Sub Failed np CMR SCR STATUS REPORT BRANCH This report provides the most recent status for Consols registered within the selected date range Date 27 02 2012 SEA CARGO AUTOMATION REPORT Time 11 09 29 GAVIN MILLMAN 4 ASSOC AUST From 01 01 2010 to 27 02 2012 House Bill Number Ocean 8111 Number shippar nane
19. 126 Eror BLO t cc on 126 EROS IDOT a ica 126 Error IDOL nadia lata dais 127 o rrr 127 299 fen 8 EZ aa 127 A Mc nara MP M Rr E e c MEN 127 ErOr Pedes c EE 127 aique IDOS SO e e 128 ENTORNO 128 ETrOrR IDOODSZ2 nian RN 128 A ws eas cases ioe aaa E H 128 igo fem BON Era E EP 129 sigo Peu UA No tM MIO PM M UM NE 129 BPO P cro m sd 129 PON GLANCE 129 Errors IDO 235 m m 129 Emors IDOS Lt SA AA AA A M 130 A ML Miu ML E Mots VL A me 130 BET Wy es DSL m 130 A n nian tr V so nea E M es VE RN 130 ETO Prol rp 130 ziggelmadri 8c c E tates 131 DVM a elo cera PE O On A A ied Leite icu d Pa i ed eui eEe 131 TONS ay M r 131 PEDE iai reri o MERE EE Er 132 Loading Customs EFT Alesana 132 CUSTOMS EFT TS ore WENN m DON is 134 Prepare Customs EFT Payment Accounting Module ONly cccccccooocccnnnnncnononoconononononanoconnononononorononnnnnonanironnnnos 135 Creating d Landed Cosina eu es d 136 COO tM o o 140 User Ghecklist Tor setting Up Cartier EDI s a a esee eh LI EE ala 140 CarmerntCodes Maple a 142 a A Um 142 transport orem T 143 SEN GINS ED ITO CAM len SA iii 143 EDI Event UpgatesTrom Carriers to Expedientes ds 144 TimeSlot Request ACKNOWICOU GCG ni iaa 144 A actin TT TU T
20. 54 QB expedient Job Registration Screen COMMAND KEYS Most toolbar buttons can be accessed by a Keyboard Short Cut See below for Short Cut Commands P a s A e 4 b a u I m 4 vU wW Add Update Delete Find Browse Previous Next Cont Search Job Notes Job Sheet Suppinv Nature 10 20 Docket Docs Charges Milestones Shortcut Key 55 I Tab Job Details Container Details we gt CREATING A JOB When it is time for you to create a customs shipment from the Main Menu select Customs Clearance Tariff Class Job Registration function ap By clicking the EA button or typing A will place the cursor in the input screen in Add Mode See below 2 4 S Add Unde Deme Feel Bue nnus Nest Cort evt Job Notes Job Swem Supe Inv Job Demis Container Detwis Marks and Numbers Vaneus Dates Delivery Details Job Type R Dept MA cb No House Bil Corso No Master Bii Date Reg Cust Ref Job Class Voy 1D First Vessel DTVA Fist Arrival 56 Field Name Job Type House Bill Master Bill Cust Code Description Validation Default This is the type of Job in which you are creating You can Mandatory Blank perform a lookup on this field by clicking If a Job Type does not exist and you require a new one to be added then please contact your manager or GMA Support This is the Department that is assigned to the Job Thisis Mandatory User s a 3 letter code e g VIS Branch or Customer Branch Co
21. 94 QB expedient D Amount Mandatory E Currency Mandatory F Purchase Order Number Optional G Country of Origin Ro A EE Preference Rule Optional RULES The Country of Origin if provided must be in two digit ISO format i e CN for China PREFERENCE and PREFERENCE RULE if provided must be the same codes as used by Australian Customs e The file must contain one invoice line per file line e The file must not contain column headings e Quantity and Amount fields must contain only numbers or decimal point no dollar signs e The file must contain only ONE Suppliers Invoice e Each Invoice line must be in the same currency e Case is not important the system will convert all values to Upper Case Some file examples pipe delimited text file INV NOO2 PART NO1 10 5 100 1 AUD INV NOO2 part no2 10 150 AUD order1 US US Pom INV NOO2 part no3 30 30 30 AUD cn gen note line 1 contains no conditional data line 2 contains conditional data item Order No Origin Preference and Preference Rule whereas line 3 contains only Origin and Preference conditional data the same file above but this time comma separated values CSV INV NOO2 PART NO1 10 5 100 1 AUD INV NOO2 part no2 10 150 AUD order1 US US Pom INV NOO2 part no3 30 30 30 AUD cn gen EMAIL FILE FEATURE You can email the Supplier s invoice using the CSV file format Firstly ensure you have an email add
22. Blank Master Curr This is the Master Currency of the Bill Mandatory Blank Rate This is the Bank Rate of the OS Currency Mandatory Blank Principal s Agent This is the Customs ID for the Shipping Line This is sent Mandatory Customer ID to Customs for Cargo Reporting Purposes Masterfile for the Shipping Line Frt P C Identify if the Freight is Prepaid at Origin or Collect at Mandatory PREPAID Destination Co Loader If the shipment is being co loaded by another forwarder Optional Blank Sub Master This is the Sub Master Bill Optional Blank Vessel Code This is the Vessel Code of the Vessel Optional Blank Voyage No This is the Vessel Voyage ID of the Vessel Optional Blank Origin Port This is the 5 letter ISO Origin Port Code Mandatory Blank Ocean Cut This is the Date that the Ocean Bill was cut Mandatory Blank Disch Port This is the 5 letter ISO Discharge Port Code Mandatory Same as Destination Port if the Consol was imported from EDI otherwise Blank Expedient Field Name Description Validation Default ETA Disch This is the date at the Discharge Port Mandatory Same as ETA Dest if the Consol was imported from EDI otherwise Blank Destin Port This is the 5 letter ISO Destination Port Code Mandatory Blank Cont Depot This is the Container Depot Optional Blank EDI Receive Date This is the Date that the EDI file was received Optional Blank Please Note This is only available if the Manifest EDI Module is turne
23. ChatBPes c ear ro nro equ veu adig A peus tu la M oda vanta Pec UU upGE 156 Auto Rating with Exact Match Prepare Charges nennen nennen nnne sss nnne nes 157 AUTO Ratne Without exactMat NT 157 Charges e o A ieee aan 160 Prepare AMO CO a A O 165 MAII Ani olo E EL E A NEA 165 POSTEO INVOICES eic ceras ee a a D dei dtum aa 165 ADDE A asus va eas EP UE Rh tM DE C e PE E PUE 165 Maxim m Container Weights eenn ane a a ER betae poetas encased eau unde bela pda ae tdyan a dU dn edt Dad pe UG QU GE 165 A 168 Carrer EDS CEU daria 168 ADPena Dalila llei PERE Eee cc Rd tiui a 169 Mahgest EDI ExoSdiebt FOLTTIQE cus ccce eor ene ai 169 QB bedient Import Customs amp Forwarding Xpedient software contains the Customs Clearance Tariff Classification and the Import Forwarding Module The Customs Function allows users to register shipments lodge Nature 10 20 Entries set up TLF manage parts and prepare charges for customers The Forwarding Module allows users to Create Consols Jobs create and submit Cargo Reporting submit Outturns and Underbond Approvals Expedient utilises a job number which is the unique number given to shipments within Expedient This is the first step in creating and lodging Customs Entries From the Job Registration screen users are able to register a
24. Consol CUSTOMS Stat s INTONIM ATION raid ia 39 Validate Alai PR 40 Submit AACR HOUSE Bl ad 40 AIF Cargo House NS laos 41 e o A A A E O ee eer ee 45 O KS MOUS Cece te cob acca cantante T I i ERN 45 CUSTOMS SAUS oa 45 A a inest initi srt tuned E bu eot a E a 45 COMMUNICATION s Delete Minnesota 45 Communication Withdraw House Cargo REPOrt cccccsssscccessecccensccceenecessueeccseecessesesseaesesseuseeseauseeseaeeesseneessaes 45 Communication Re instate House Cargo Report cesccsssccssecessceseccesccesscsseeceuscesseseesessceeesaeeseseeseesaeesessenseenaes 46 VIEW IOUS GED FISUOLY dr cc 46 View HOUSE O ee O 46 Underbona MOVE T DTE 46 A eshte D tuia E E uM ec LT mr s I TU UBES 46 Al Cargo Reporting Repo ainia 47 A 47 CMRACR Status Reporte Bran Ci nerds dde 47 Print Warehouse Release rr dd 48 Noticas a dica 49 Arta Notice Delivery Order 49 PEDEM ONO EM ME I EL MU LM EDI uM IESUS 50 Phtsanshpimentpotilicatloiss ceres cita ue one AAA E e FE V P LUN UA DIN Eum UU 51 Print transhipment redest area aa mata dbeeis ets duode aate enasdppesis un De dUR as 52 FOI WGIGIING ROP OILS E P 53 Master Forwarding RED OM ues tutte ebd i Ema itas bdo t ta ME UI ELI EU teta M tae seta samt 53 Genetic CONSOL CSNV ec 53 Generic JODE Vi A cR 53 CUSTOMS sai ccuesaueccsisa
25. Depot e This option links one or more batches of Supplier s Invoices to a Job The batches of Supplier s Invoices are identified by Shipment Number S Load Suppliers Invoices EXPEDIENT DEVTEST ar E e E Add Update Delete Find Browse Previous Next Load Invoices Job Number 2051883 Posted No Doc No Shipment Number Result Reference of Invoices Enter Ship Reference Enter new document into form On Add click 4 in the Shipment Reference field to view the available Supplier s Invoice batches 96 Hit Enter in this screen to list all available batches or search on specific details Downloaded Invoices Lam Shipment No Load Date No Lines Invoice Amt SHIPMENT1 10 04 2012 pa 86575 35 SHIPMENT2 10 04 2012 220979 43 SHIPMENT3 10 04 2012 31057227 Query has found 3 Invoice record s Select the Shipment reference for the batch of Supplier s Invoices you want to associate with the Job and OK Select one or many batches for the job Load Suppliers Invoices EXPEDIENT DEVTEST File View Options GMA Maint Help amp X 4 amp B8 Add Update Delete Find Browse Previous Next Load Invoices Job Number 2051883 Posted No Doc No y Shipment Number Result Reference of Invoices SHIPMENT1 SHIPMENT2 New Document To attach the batches of Supplier s Invoices to the job go to Options and Load Invoice or use the toolbar button Load Invoices You will be advised if the
26. Es When all errors have been fixed use the Submit All H Bills again to submit to Customs Any SCR House Bills that had been unsuccessfully submitted will be re submitted provided all the mandatory details have been provided Sea Cargo House Bill Screen These records will be automatically created once a Consol and Jobs have been created provided Masterbill and House Bill fields have been populated 29 Fie View Communication Options Teck GMA Mart Help m 4 ki P m a m Add Update Delete Find Browse Previous Next Commodity Details Validate House Submit House View EDI History Details Addresses Extra House Information O BII SUDUN25156600371 EDI Status H BII NBMELI260013 User ID Consol No 1000490 Sender Ref Reference 4000212 Parent Bill Cargo Status Lines Customs Response Transport Details Principal Agent ID 12003709608 Aq CONTSHIP CONTAINERLINES Lloyd s No 8202367 Voyage ID 179 Port Details Port Destination AUMEL Q Port Discharge AUMEL Port Loading CNNGB Q Orig Port Load ONNGB Misc Details Country of Origin CN Q CHINA PEOPLES REPUBLIC OF Payment Method CC GQ COLLECT Party Details Consignee s Name TEST ONLY CUSTOMER Shipper s Name Commodity Details Container No Field Name Description Validation Default O Bill This is the Ocean Bill number Optional Job registration 30 QB expedient Field Name Description Validation Default EDI Status The Sea Cargo Report Status This is the intern
27. FOR PREFERENCE COUNTRY Error Description Not all Preference schemes are applicable for every country A number of the Preferences are assigned to specific countries to allow the system to know that the Tariff used qualifies for a specific trade agreement Resolution Verify the country is correct However if it is then change the Preference to a valid Preference scheme or GEN to apply the General duty rate 128 QB expedient ERROR 1D0127 DATE OF ARRIVAL MUST NOT OCCUR BEFORE FIRST ARRIVAL DATE Error Description Customs require various dates reported in the Declaration Resolution The arrival dates are incorrect Change the dates to ensure the First arrival date is earlier than the arrival date ERROR ID0318 AUTHORITY TO AMEND IS REQUIRED Error Description Once a Customs Declaration has been made to customs there may be times where the clear entry requires an amendment However Authority may be required to make any amendments to the declaration Resolution Contact Customs and have them provide authority before attempting to amend the Declaration ERROR 1D5310 SUBJECT TO RED LINE PROCESSING DOCUMENTS MUST BE SUBMITTED PURSUANT TO S71DA OF THE CUSTOMS ACT Error Description Not all Customs Declarations are automatically clear Some Declarations will attract attention to Customs or randomly selected for further investigation Resolution Contact Customs and provide the documentation as noted in the message ERRO
28. Factor This is the Product Adjustment Code Optional Blank ORG This is the Origin Country of the Part You can click on the Q Optional Blank to lookup the Country Codes Masterfile This Masterfile is found in the Administration Menu Country Codes Masterfile This is the Product Preference Scheme Code You can click on Optional Blank the amp to lookup the Preferences that is downloaded from Customs Rule This is the Product Preference Rule Code You can click on Optional Blank the Y to lookup the Preference Scheme Types that is downloaded from Customs Gore This is the GST Exemption Code You can click on the A to EIppondt BIS lookup the GST Exemption Codes that is downloaded from Customs DRC This is the Product Dumping Exemption Code Optional Blank ICN This is the Product Import Credit Number This identifies the Optional Blank Credit Spend 93 Field Name Description Validation Default CSC This is the Product Security Code A Customs allocated Optional Blank security number that must be quoted when the goods being entered are subject to compliance with either end use conditions dumping countervailing provisional measures or temporary importations ADJ This is the Product Adjustment Percentage Optional Blank Notes This indicates if there are any notes exist for the part System Blank Generated Docs This indicates if any documents have been attached to this System part Generated Once you have entered the releva
29. Job Create Supplier s Invoice and Create amp Lodge Customs Entries Users can also prepare charges and create a Debtors Invoice only applicable for Accounting Module Customers Expedient Forwarding Expedient utilises One Job using the same job number reference for both the Customs and Forwarding Services The Job Registration Screen that appears in the Customs Air Sea Import Forwarding Menus is the same Screen Sea Consol Job and Cargo Reporting Registration Process Overview of Sea Cargo Reporting workflow Register Jobs with Sea Cargo House peer Cones Container Bill Commodities Y Submit Individual or ALL House Y Submit ALL House Container Bills to Customs Underbond Move Bills to Customs Air Consol Job and Cargo Reporting Registration Process Overview of Air Cargo Reporting workflow Air Cargo House Register Consol Register Jobs Bill Submit 1 or ALL Submit ALL House master Underbond Master Outturn House Underbond House Outturn House Bills to Customs Bill amp to Customs Consol Registration Screen Creating a Consol From the Main Menu select Sea Air Import Forwarding ar By clicking the Ltd button or typing A will place the cursor in the input screen in Add Mode I v E H q Ac 4 t a v m la Add Updss Dee find Browse Presous Next Job Sheet House ls Cargo Reporting Validate All Submit All Hiis Master Underbond Consol N
30. LO LIFT ON LIFT OFF 2541 QEF QUARANTINE ENTRY FJ 3700 CA CARTAG 2788 SLD SHIPPING LINE DO AEN TATON FEE 4310 INCOME ON FR 4311 INCOMEJEXP PROFIT SHARE 4323 INCOME O 4365 3430 1481 4541 NTINE ENTRY FEES 4700 ZA VE ON CARTAGE 4788 OME ON SHIP LINE DOC Money paid out This is the Journal Paid Journal This is the This should be of your account Amount either amount that was zero for to a 3 party for Profit or Loss for billed to the 3 billable items that Account that account Party The Job Financial Screen allows users to view the following additional information e Billing Information Invoices e Cheque Costs Direct Cheques e Creditor Costs Creditor Invoices e Journals 81 QB expedient ADD VIEW CLIENT REFERENCE NUMBERS This option allows the addition and update of client reference numbers to a Job This is available from the Options menu in the Job Registration screen Client Reference Numbers c3 im 52 Job No 3001295 Client Reference Numbers Enter reference details al Any client reference numbers entered in this screen can be searched for in next option Find Jobs by Client Reference Number FIND JOBS BY CLIENT REFERENCE NUMBER Use this option to search by Client Reference Number The client reference must have been added against a job number in the Add View Client Reference Numbers screen fue x Select Client Reference No Cust Code Q Reference No Cancel En
31. Manifest from the Options menu in the SEA Export and AIR Export Consol screens This option is only available where the EDI Manifest module is active and the Agent is mapped in the Agent Mapping screen Any missing information will be listed in a pop up message Provide all the missing information to send the EDI message Sending EDI to Customs Brokers EDI can be sent from the Import Job Registration screen to the Customs Broker if their details are in the Agent Mapping screen Use the Send EDI to Broker option from the Options More Options menu in the Import Job Registration screen Expedient will check all the necessary information is in the screen before sending the file The EDI Sent flag indicates whether the file has been sent or not and also indicates whether the file was an update to an importjab already received Job Details Container Marks and Numbers Various Information Delivery Details Job Type 1 SEAFREIGHT Dept VIS House Gill MILLIO EDI Sent Hag Modified Master Gill BILL 102 Shipping Co 1 Cust Code DEMCON L DEMONSTRATION COMPANYWWWVWIVNNNNNNNN On successfully sending the EDI an email will be sent to the Broker EDI Receiving Contacts listed in the Agent Mapping screen A message will also go to the Internal Responsible Contacts When EDI has been sent to a Broker the EDI Date and Time sent will be displayed on the Import Job Registration screen Various Information tab 24 QB expedient A history
32. No GRWT This is the Gross Weight Optional Job Registration UQGWT This is the Gross Weight unit of Measurement Optional Job Registration M Bill This is the Master Bill Optional Job Registration H Bill This is the House Bill Optional Job Registration Please Note If you are consolidating this entry across multiple house bills then you will need to add the extra house bills you added at the Supplier s Invoice Container This is container number Mandatory Job No Registration Type This is the container type Optional Job Registration Units This is the number of units This is only sent to Customs for Optional FCL shipments and usually is set 1 for 1 container Pieces This is the number of pieces Mandatory Job 113 Expedient Field Description Validation Default Name Registration H3Please Note 1 for Bulk Break Bulk Cargo This is the Customs Status for each line N A Customs Status ACS AQIS This is the ACS AQIS status for each container This Status information is colour coded N red S yellow Y green The text will be displayed in the worst case colour against the container CUSTOMS ENTRY LINES TAB Below are the Lines of the Nature 10 20 Entry Screen Quhans Print toot afta Mami Heg ca DS by s E Add Update Oelele Find frowee PFrevicos Nes Charges Sumil Esty Submilond Pay Pay AQI AQIS AEP Oslo View EDI History Prini Deciaiaton 0 dry Lines une Font Stot Trt Qty va Pnce instrument Suppier Codes
33. PM 144 BOOKING CONTAMINA 144 Container Delivered to CONSIQNEE ccccsseccccsseccceeccccasecccseuscccaeeecessaecesseeeesaueecessuscesseseeseaeeesauseessanseesaaesessaeeess 144 Container DeNiro iia ia 144 Viewing Message History and EDI M SSage6S ssccccsssecccesseccesnecccaunsceceuseccseusecsaauecesauecessauseesseuscesauesesseaeeessenseesees 145 Camer EDLEXCEDUON colo 4c EI DE E UII 145 O o e o Ae 146 Generic Jobs CSV ecc cc ccc TOA 147 INO FOS DV DODE sesistensshedismusieduentul iate hien NIME Me NM quU De La Dee REUS 147 PANES INO DOIG ce M 148 Product Stewardship REPOrts cccccsssccccsssccccssecccssececssnsccceseeeesseneeeseeseeeseaeceeseseeseasesseaecesseuseessuseeseuesesseaseessaeseesees 149 Applicable Glents Parts CSV iia 149 Historical Quantities lt CSV sis sical Breed alateliccteaed sclnuad Aa ai 149 AA ls A A A neeacsue eL eo SU do ta AI E eam 150 Container Management System CMS Delivery and Returns aiiis eee 151 TEAMS MIDEMCN ERED ONG RET ct 152 VS SOUT IV GS esa eLo 153 VesselsMasterile aaa 153 MportConsol lob REGISTRATION ains o 153 TeStop Automate USC REDO dalt Podere d i NR Ral Pulse oai b epa db is 154 Charges Accounting Module ONy cccccccssenssseecccccsscssseeccccssscuseessscccsccusseeessccssccusseeessccsuccussesescesscccessesssscsssccessesssecsues 155 Prepanne E RITIRO E D OL SO AAA A A 155 Manually Enter
34. Refrigeration This signifies whether the shipment contains any Optional Blank dangerous goods or requires refrigeration Containers Tab Sea Freight Only job Details Contenes Details Marks and Mumbers Various information Delivery Details Contwrer No Type BO Type Sew No Ohim Avatatle Detvery hype Delira Delivered Storage Required Date Heuer Sent Accepted Nett Wes Gross Vist Pes Oatu Ti 11211111111 FCL 42RD 2222 17 09 2012 18 09 7012 TPPER 70 09 2012 1 09 2012 1300 200000 S S222 222s eee VO a2 RI 55558 LIA TENNIS DOORS HEAR HINA OL AMOO j 100 H0000 1110000 33333313333 FLL 2270 214131 17 09 2012 1848 7012 S L DOORS HEAR 20 08 2012 18 08 2017 Lx 40000 3820 000 Container No This is the Container Number on the Shipment Optional Use the ito search for containers on other shipments on the same consol as the current house bill Forwarding Module only This is the Type of Container values include Mandatory e F CL e L CL e X FCX ISO Type This is the International Standards Organisation Code Mandatory for the Container type Use the Alto search the ISO Type Masterfile Seal No This is the Seal Number of the Container Number Optional Blank Dehire This is the date in which the container is de hired Optional Blank Available This is the date in which the container becomes Optional Vessels available for pickup Masterfile via 1 Stop Delivered This is the date in which the container is delivered Optional Blank De
35. Time will be updated in the Job Registration Delivery Details tab e An EDI Carrier Booking Confirmation event is created against the container CONTAINER DELIVERED TO CONSIGNEE This Event is received for FCL bookings On receipt of this update the following will occur e The Delivered Date amp Time will be updated in the Job Registration Container Details tab against the container e The Delivery Date amp Time will be updated in the Container Management screen against the container e When all the FCL containers on the job have been confirmed delivered by the Carrier a Delivered Event will be created against the job CONTAINER DEHIRED This Event is received for FCL bookings On receipt of this update the following will occur e The Dehire Date amp Time will be updated in the Job Registration Container Details tab against the container e The Actual Dehire Date will be updated in the Container Management screen against the container e When all the FCL containers on the job have been confirmed dehired a Dehire event will be created against the job 144 QB Expedient Viewing Message History and EDI Messages The progress of messages and the history of the responses from the carriers can be viewed using the View Carrier EDI History option from the Options menu in the Job Registration screen E Carrer EDI Messana Hintory c c MessagelD Message Type Date Status Contamer User Carner Code Carner System Error a4 D
36. a 3 letter code e g VIS Branch or Customer Branch Code Import Export Responsible Mode of Transport Office The branch is based off one of 2 rules 1 The Branch in which is associated with the user adding the consol OR The Responsible Office branch assigned to the customer code within the Customer Masterfile The department code will initially default to the user s branch but after the customer code is entered if there is a valid Branch in the Responsible Branch field then the screen will change the department based on that value Responsible Office ADELAIDE Branch Please Note Option 2 must be activated by a GMA staff Member Bill Type This is the Bill of Lading Type See below for options Mandatory Copy if the lone Consol was generated by EDI otherwise Blank Job Class This is the Class of Shipment See below for options Mandatory Blank Information in this field will default to the same value when adding a job from the consol screen Master Bill This is the master bill number Mandatory Blank Field Name Description Validation Default O S Agent This is the O S Agent that is exporting the consolidation Mandatory Blank Please note if the pop up notes configuration has been set up in the Customer Masterfile and there is information in the notes screen then the notes will pop up automatically Agent Ref This is the O S Agent s Reference Optional Blank Shipping Co This is the Shipping Company Optional
37. below screen This information is reported in the below notifications section and there is also an Automated Report in the Automatic Reports Module that can be set up to remind users customers that documents have not yet been received See Report Codes MISSDOCSO1 02 and 03 f Sounet oue bb lo 1001 100 l Renee Rec d Corrrmertz Date uor M GM AAA cede Orig ral a 02 31 2231 cerda D Eres RA e Suppe Dre a Facer Oe rester Cet Pree Dade Cot Pref Dec Mania Dec Bug Pack Lan Arras Motos Crarzes fotce Twp Notis Perret Othe i Costoro Checked Al Docs Red Al Docs Rac d Date me D 4 y fe DP ow 04 Canet CREATE DOCS TO TRANSPORT EVENT Where the import Job Type is FCL or FCX this option creates the Documents to Transport Event J Create Documents to Transport Event Event type EDOR Q EDOS RELEASED TO CONSIGNEE TRANSPORT Date amp Time IEJREEIE Ea 13 39 Documents Sent by helens HELEN STAPELY Enter the Date and Time the Documents were sent to Transport Enter the details of when the Documents were sent to Transport and who sent them The fields will default to the current user and the current date and time and they can be updated On OK the event will be created against the Job displaying the container number as the reference Type Description Date Time Reference User Manual EDOR EDOS RELEASED TO CONSIGNEE TRANSPORT MATE 12310 MEUAS173606 HELEN STAPELY y EDOR EDOS RELEASED
38. clear Optional Blank Clear Special Report This is the special Reporter Number Optional Blank No Insurance This is the value for insurance Optional Blank Freight Value This is the value of the freight followed by the currency Optional Blank Broker Tab Broker Details This is the name address and contact details for the broker Optional Blank Notify Tab Notify Details This is the name address and contact details for the Optional Blank notifying party 44 QB expedient SUBMIT HOUSE This option provides the ability to submit one ACR House Bill at a time provided the ACR House Bill has not already been submitted This option is available from the Air Cargo House Bill Reporting screen E toolbar button mm Any errors arising from missing information will be displayed in a separate pop up screen VALIDATE HOUSE This option provides the ability to validate the information in the ACR House Bill before submission Use the E toolbar button Validate House in the Air Cargo House Bill Reporting screen CUSTOMS STATUS This screen allows users to see the Customs Status Information including the actual message as sent from Customs tv EL View CSA Status Details EXPEDIENT DEVELOPMENT w 7 eG 2 dd Updat Delete Find Browse Previous Next View CSA Status Details Site ID FFJ773R Interchange ID 42597 Mode s Sender Ref 755 Mesq Date 27 10 2005 I X3 15 23 Consol No 2515978 Master Ocean MSCUFB598750
39. entry lines but still Showing Failed am trying to re lodge this job entering wet code against line 3 4 amp 5 and it comes back advising that WET indicator is set at N and can t change it to Y these three lines are N10 and the others are N20 I m not sure if this is why it s not accepting the code have lodged the Entry some time ago and the Status still reads Being Submitted Resolution Pieces cannot be lower than the units Update the Bill Container Screen and enter the correct number of Units and Pieces You cannot print an EFT Receipt when you haven t successfully paid the entry As soon as you modify the job in ICS then synchronisation between the two systems cease to exist In the Lines TAB you see on the line HAS CODES Click on the Line Codes Button This will allow you to enter additional codes for the line The Dumping Exemption Code is DRC and you can enter GOODS as the reason You can do a lookup will provide you with other open for this screen Once you have lodged an entry you cannot then change the WET This is customs rules The only option you have is to withdraw the entry and lodge a new one Ensure you are not in update mode Refresh the screen either exit the screen or hitting Next Previous If gt 30 minutes then you can Resend the Entry 131 QB Expedient PRINT EFT RECEIPT This option allows user to print the EFT Receipt This prints to your Local Customs Branch Printer Load
40. job category will be inserted where one has been chosen 141 Set up the Expedient includes three new exemption reports to warn you when transport Automated instructions and delivery are not going smoothly Reports to track The new reports are Instructions Report to list jobs where an instruction has been sent to a Carrier and no and Deliveries response has been received CAREDIEX1 Report to list jobs where an instruction has been sent to a Carrier but no booking confirmation has been received CAREDIEX2 Report to list jobs where a delivery was due to take place but no Proof of Delivery has been received CAREDIEX3 To set these reports to run go to Auto Report Setup in the Automatic Reports folder Click Add and select the report code Leave Client Code blank to report on all clients or select a specific client Select when you want to receive the report e g Monday to Friday Select a delivery method and email details Set the report criteria E g For report CAREDIEX1 set the EDI send date to 7 days to list all the transport requests sent in the last week where the Carrier has not responded The transport request can then be resent to trigger a response from the Carrier Carrier Codes Mapping The instructions sent to the carriers are often coded e g the instruction to pick up a full import container from the wharf delivery to the customer then return the empty to the dehire park may be shortened to WF CU MT Different Carrie
41. job from the Consol Screen the Forwarder Code will default to your company branch Bond Depot This is the Bond Store or Depot which will hold freight once it has arrived Broker This is the Customs Broker who is clearing this shipment This can be set to default to a specific code for each customer which will auto populate when adding a job This is set up in the Customer Masterfile in the Importer Tab within the Customs Broker Field Customs Broker CUSAIR a Please Note If the Broker is your company then please make sure that this Code is set to OWN COMPANY in the Customer Master File Own Company Yes This will ensure that when you Prepare the Charges that the Bill To will populate correctly allowing you to Invoice the consignee 60 Validation Optional Optional Optional Optional Mandatory Optional Mandatory Default Blank Blank Blank Blank Blank Or Own Company Branch if registering from Consol Blank Blank or Customer Masterfile Importer Tab Field Name Description Validation Default Vessel Avail This is the date in which the Vessel is Available Optional Blank Please Note This date will get updated from the 1Stop process if this is null Vessel Storage This is the date in which the storage commences from Optional Vessel containers on the vessels Masterfile 1 Stop Please Note This date will get updated from the 1Stop process if this is null DG
42. line 5 only the first 4 lines will be loaded If errors are detected you will probably want to cancel the invoice you are adding fix the errors in the file and then start the load process again 85 Expedient The file format must be A comma separated values csv file easily created in Microsoft Excel The data must be in the following order Part Number Mandatory Mandatory Purchase Order Number Optional Country of Origin RULES The Country of Origin if provided must be in two digit ISO format i e CN for China PREFERENCE and PREFERENCE RULE if provided must be the same codes as used by Australian Customs e The file must contain one invoice line per file line e The file must not contain column headings e Quantity and Amount fields must contain only numbers or decimal point no dollar signs e The file must contain only ONE Suppliers Invoice e Case is not important the system will convert all values to Upper Case Some file examples INV NOO2 PART NO1 10 5 100 1 INV NOO2 part no2 10 150 order1 US INV NOO2 part no3 30 30 30 cn 86 Creating a Supplier s Invoice After you have created a job you can create a Supplier s Invoice This can be performed in 2 ways The first method is directly from the Job Registration Screen From this screen ensure you have the job you want to link the Supplier s Invoice to Click on the Suppliers Invoice Button on the Toolbar from this screen
43. load was successful or if invoices within the batch that you have attached have already been posted and cannot be loaded to the job Once successfully loaded you can view the Supplier Invoices in the Supplier s Invoice screen A new column showing the Shipment number has been added to the Downloaded Invoice list visible when amp is selected in the Invoice Number field in the Supplier s Invoice screen 97 9 Dumriceded lecce Invoice No Load Date No Line Invosce Amt Shapment 00085250 10 04 2012 2 3148900 NAFRE1 230018 SHIPMENTI 00085352 10 04 2012 823220 NBMEL1230155 SHIPMENT1 00085354 10 04 2012 4074 00 NBMELI230155 SHIPMENTI 0011208 10 04 2012 9368 40 QOBNE1220041 SHIPMENTI 00354834 10 04 2012 26448 27 SHBNE1 230015 SHIPMENT2 00613278 10 04 2012 3923200 Q0BNE1230019 SHIPMENT2 01781 10 04 2012 I 23510 00 NBBNE1220107 SHIPMENT2 01783 10 04 2012 i 28212 00 NBBNE1220107 SHIPMENT2 OK Cancel Re Query Quer y has found 89 Uoc necordis COPY SUPPLIER S INVOICE This function allows users to copy a Suppliers Invoice from one job to another job no Users can only copy the suppliers invoice to a job for the same Customer code and the invoice number must not already exist against the new job no AUTO INVOICE ADMIN This function allows users to maintain contacts for invoices that are automatically imported This option is available in the Sundry folder in Down Load Data Files Select the client code a
44. of the EDI sent to the Broker can be viewed from EDI History in the Options gt More Options menu in the Import Job Registration screen a EDI Submission History MessagelD Date Time No Jobs User 144 06 08 2012 14 10 44 1 helens Double click on a row in this screen to view the original file contents 25 QB expedient Sea Cargo Reporting Process Workflow Automatically create SCA House Bill Record on Job Add Register Consol Register Jobs with Sea Cargo House Container Bill Commodibes Y Y Y Y Submit ALL House Container Container yos edo Prts Bills to Customs Underbond Move Underbond Move Bill s to Customs Creation of a Consol and related Jobs will automatically create the Sea Cargo House Bill Records provided a House Bill number and Master bill number are provided within the Job Registration Creation Any updates to Jobs are automatically updated through to Sea Cargo House Bill Records providing the Cargo Reporting has not already been submitted to Customs If a job is linked to an existing Consol a Sea Cargo House Bill Record will be automatically created from the details of the job registration screen provided an existing SCR for the house bill has not already been submitted to Customs Validation and Submission of all the House Bills in a Consol can be performed from the Consol screen via the Validate All and Submit All Buttons Alternatively indivi
45. on the Delivery to field which searches all of the delivery addresses for that customer from the Customer Masterfile orbe es iser etal Container Delivery Details Deliver to VIC i lius Name TEST 1 Address Line BLIOQ AY STREET Address Line 7 AQIS Cass METRO Suburb ESSENDON NORTH A Sate VIC L Pcode 3041 Deliv Job Note Carrie GAP 4 J GAFFNEY PTY LTD Cartier Job Note FCL TEST Cartier Testrectians TESTING LINE 100 TESTING LINE 2 CHECK THE LENG TESTING LINE 300 LINE 400 LINES Quit Lata pevas rte 67 Once the user has saved the container delivery address the Containers Screen will display YES in the Alt Addr Column and display the text ALTERNATIVE DELIVERY ARRANGEMENTS EXISTS FOR CONTAINER when that container is highlighted If the user decides that they don t wish to store a different delivery address for that container then they can click the Clear button which will remove that address and use the default address stored in the Delivery Details Tab To add delivery addresses for a Customer go to Administration Menu Customer Masterfile Delivery Address Button See below Mare TEIT OMI LODIMAM E A RAE C e scant Les Owen v de i ads Uwe Dew n mew F Wew Cher Devar Addres Decs ey Adareai nur atan Chev DACON WIP 4 IOMAN Deney Code FM Bus Mame AMETE NOTING NAME ree LAM ADONL Seba PORT MELIDE Coso Defo Covoci Name mas Ipeca muinwctoru WIN PET LAL ETB UI MIRA DPPC
46. synchronised For example if you add an extra charge to the invoice the Charges screen will not reflect the additional charge This is the Charge Code You can perform a look up on this field Mandatory Blank if by clicking A The chart of Accounts Masterfile is found in Rates Menu General Ledger Chart of Accounts The Code is set up Module in Menu Administration Alpha Codes inactive Description This is the Charge Code Description Chart of Accounts Masterfile This indicates whether you wish to invoice the customer as a Foreign Currency Invoice This is only available if the Chart of Accounts Masterfile has FXC Indicator Yes The chart of Accounts Masterfile is found in Menu General Ledger Chart of Accounts 163 Field Name Type PP Coll FXC Amount Local Amount Exp Cost GST Amount Total Amount Description This indicates whether the charge is for Customs of Forwarding Indication whether the charge is Prepaid Collect This is the Currency in which you wish to enter the Amount for This is only available if the Chart of Accounts Masterfile has FXC Indicator Yes The chart of Accounts Masterfile is found in Menu General Ledger Chart of Accounts This is the Foreign Currency Amount This is available if you have selected a Foreign Currency Code in the above field F3Please Note If you enter a FXC Amount in and do not check the FXC Indicator the invoice created will be i
47. temporary departments have been assigned where the destination port has not been mapped cannot be updated to live Jobs Please use the Import Department Mapping screen to add map these destinations Use the A zoom next to the Cust Code and Supplier fields to find your codes for these Consignees and Suppliers 21 QB expedient Ty d Once the details on screen have been checked and are correct use the toolbar button C e8te Live Job to create a Job from House Bill Manifest information Any missing information will be listed in a pop up message on screen CREATE LIVE JOBS When the job is made live the Import Job Registration screen will open displaying the new job The date and time the EDI message was received is shown in the Various Information tab Any jobs that are not made live after six months from the date of receival will be purged Email Alerts on Loading Automated emails are sent on receipt of EDI Manifest information to the contacts listed in the Agent Mapping screen Emails are sent in the following scenarios e Where a new Master or House Bill has been loaded successfully into the Holding screens and requires checking by a user Agent to Agent An email will be sent to the Internal Import Agent Contact and the Agent EDI Sending Manifest Contact Email Forwarder to Broker An email will be sent to the Forwarder EDI Manifest Sending Contact and the Internal Recipient Email Alerts contacts E g New bill of lading manife
48. the Load Port Use the Al to perform a lookup on Mandatory Blank the ISO Port Masterfile Original Port This is the originating load port Use the to perform a Mandatory Blank Load lookup on the ISO Port Masterfile First Port This is the first port Use the ll to perform a lookup onthe Optional Blank ISO Port Masterfile Declared Value This is the declared value for Customs for the house bill Mandatory Job Registration Payment This is the payment method Mandatory Job Method Registration Consignee s This is the full name of the Consignee Optional Job Name Registration Shipper s This is the full name of the Shipper Optional Job Name Registration Goods This is the description of the goods Optional Job Description Description Addresses Tab Consignee This is the Name and Address Details Mandatory ede 43 QB expedient Field Name Description Validation Default Shipper This is the Name and Address Details Mandatory Job Registration Goods This is a description of the goods Optional Blank Freight This indicates a freight forwarder Optional Blank Fowarder Ind Responsible This is the freight forwarder responsible for the submission Optional Blank Party Reportable This indicates if there are any reportable documents Optional Blank Documents Personal This indicates if there are any personal effects associated Optional Blank Effects with this house bill Self Assessed This indicates if the self assessment is
49. this is a no entry field used for display purposes on Customs 10 20 only This date is populated when Customs send back Module screen the Clearance Date as a result of the Nature 10 20 lodgement Del Docket This is the date in which the first delivery docket was Printing a Printed printed This is a no entry field used for display delivery purposes only See Printing Delivery Docket section in docket this document Depot Date This is the Date available from the Depot This is Optional Blank updated in this screen by users Delivery Date This is the Date in which delivery has taken place This is Optional Blank updated in this screen by users 62 Field Name Description Date Owner EFT This is the Date the EFT was processed for Duty payable to Customs This is a no entry field and used for display purposes only Date Duty Paid This is the actual date the duty was paid to Customs This is a no entry field and used for display purposes only EDI Manifest This is the date that the Job was received This date Received Date appears where the Job was imported from EDI received from the Overseas Agent or from the Importing Forwarder EDI Sent Date This is the date that the Job was sent by EDI to a Broker Validation Optional Optional Optional Optional Delivery Details Tab used for Delivery Docket Print information Deliver To This is the Delivery Code of the Shipment This information is automatically populated in Add Mode The
50. to send instructions to selected transport companies Chalmers Direct electronically via EDI Messages and to receive updates from the transport companies direct into Expedient Transport requests can be sent from within the Job Registration screen and updates including proof of delivery from the transport company will populate the Delivery Details tab within the Job Expedient will send the pickup and delivery address details the required delivery date and basic details of the job to the Carrier The carrier will provide a Booking Confirmation and a confirmation of delivery Automated reports can be run that highlight when transport companies have not responded to a request or when proof of delivery has not been received after the arranged delivery date has passed User Checklist for setting up Carrier EDI Setting up Expedient to send and receive EDI messages from carriers will involve some preparation from you the transport carriers and Expedient Software Please use the following checklist to work through the set up requirements Action m Check that Expedient is set up to allow EDI messages to your Carriers Which Carriers do you want to send EDI transport requests to How will the Carrier send EDI updates to you Open the Import Job Registration screen go to the Options drop down menu and check the Send EDI Booking to Carrier option is listed If you cannot see this option please contact Expedient Software
51. within the Customs Module No Pkgs This is the number of packages being shipped Optional Blank Pkg Type This is the type of packages being shipped You can Optional Blank perform a lookup on this field by clicking If a Package Type does not exist and you require a new one to be added then please contact your manager or GMA Support Weight This is the weight of the goods being shipped Optional Blank Weight Type This is the type of weight measurement Optional KG Volume This is the Volume of the Goods Optional Blank Volume Type This is the type of Volume Optional M3 59 Field Name Description OWENC This is the Bill Type of the Shipment Possible Selections are Original Way Bill Express Non Negotiable Copy Select the drop down for these selections OWENC None Frt P C This describes whether the Freight is Prepaid or Collect Customs Value This is the Value that Customs will use to define the value of duty paid if applicable HB Currency This is the Currency in which the house bill has been cut under Forwarder This is the Forwarder who is managing this shipment Please Note If the forwarder is your company and you have the Expedient Forwarding Package then ensure that this is set to OWN COMPANY in the Customer Master File Own Company Yes This will ensure that when you Prepare the Charges that the Bill To will populate correctly allowing you to Invoice the consignee If registering a
52. 00 100 LOD 100 PSS 2327 PEAK SEASO FE Collect Aun 103 oo nom non 1n ODO AUD Set 0 00 GST 5 00 To oo Proti ie PC Sub 1 00 GST 0 00 ke 0 00 156 e EXpedient AUTO RATING WITH EXACT MATCH PREPARE CHARGES Once the Rates has been set up for Customs Forwarding the Prepare Charges button will pre populate with the same number of charges lines as set up in the Rates Master file and the correct Amount based on the Rates Master file setup for Customs and or Forwarding Please Note The Rates Masterfile contains an Expiry Date This expiry date needs to be after the Date of Valuation on the Job for it to apply See below Once the user clicks Prepare Charges Expedient will Check which charges to Auto Rate in this case just Customs then will find an exact match and populate the Customs Rates As per the below screen shot there are 3 charges the first one AA is a straight profit item 4000 series numbers hence the Expected Cost is 0 The other 2 lines display the same amounts in Local Amount and Expected Cost This is up to the user to update the correct Expected Cost Chorges a Charges all To DEMCON FON Job No 3001555 Charges Not Req d Cust Charges Created Hause Exchange Ver Code Sar K P i rr FXI A SH ERX iD Cu Co Alyn T SOFI 4 A A AUD Sub 166 00 GST FXC Sub JU G51 Undale Exil om AUTO RATING WITHOUT EXACT MATCH If a user does not have an exact Ratings match but wishes to use a Gen
53. 05687 MAWB BKM ASTER HOUSE BILL AIRCRAFT QANTAS AIRWAYS LIMITED 123 ETA DATE GOODS If you have any questions regarding this notification please contact your local GMA representative Notes fsfasdfsdfasdfsafasdfasdfasfdasd 80 JOB FINANCIALS ACCOUNTING MODULE ONLY The Job Financial Screen available from the Job Financials menu allows users to view all financial transactions of ajob The screen displays Billing Information Creditors Invoices Direct Cheques and Journal Profit information Once you have selected a Job you will be presented with the following screen See below GST Job Finanaal v A be ha 8 Find Bill Information Cheque coste Creditor costs Journals Print Job Financial Total le Profit on Job Financial the Job Job Consol 5000613 Department SIS Order No 242345 247353 DOR 01 11 2010 Client DHAMA Supplier Mo Pkgs 580 Profit 392 66 Goods GST Billed 45 50 Vessel Fhght OOCY OOCL YOKOHAMA GST Paid 7 00 Acc No Acct Code Description Paid louwmnal Total Costs Billed Balance 2310 FR FREIGHT 1383 02 258 67 64169 2311 PR PROFIT SHARE 31 596 3195 6 00 2323 CMR CMR CARGO MGT RE ENGINEERING 0 00 10 00 10 00 2325 1H TERMINAL HANDUNG CHARGE THC 0 00 35 00 2365 CC CUSTOMS CLEARANCE 40 00 10 00 2410 CO PORT SERVICE CHARGE PSC J 0 00 2430 DO DELIVERY ORDER 45 00 2481 CSC CARRIER SECURITY CHARY 10 0 2510
54. 3 Error Date 07 01 2009 M Customs Interchange 2200516 Hdr Line Code Desorption 1 DOCSM 1 PLS PROVIDE DOCUMENTS TO ALLOW CONSIDERATION OF REFUND CLAIM INCLUDING REASON FOR CHANGE OF IMPORTER H there is no response to this notice within 30 days the application tor refund well be decided on the basis of the information available to Customs IN ACCORDANCE WITH REGULATION 128AAA OF THE CUSTOMS REGULATIONS 1926 YOU ARE REQUIRED TO DELIVER THE FOLLOWING INFORMATION AND COMMERCIAL DOCUMENTS ADAM HOUSTON ZIREFEVL VIC EMAIL NATIONALREFUNDSGCUSTOMS GOMV AU PHONE 03 9244 8043 10f 1 WITHDRAW ENTRY If this entry is not to your satisfaction then it is possible withdraw the entry VIEW EDI HISTORY This is a history of the files submitted and received from Customs This also allows you to view the Errors for all Submissions VIEW ERRORS This is a list of any errors that have come back from Customs on the latest Submission only RESET SUBMISSION STATUS Within 30 minutes of lodging an Entry to Customs it is possible within Expedient to Reset the Status This is only possible when the Status is Being Submitted DELIVERY ADDRESS DETAILS This is the Delivery Address that is being reported to Customs This is drawn from the delivery details tab from the Job Registration Screen The AQIS classification for the delivery address postcode is displayed AQIS AEP DETAILS This screen allows you to perform the AQIS Entry Process which will send w
55. 4000713 NNWEVLIGO01A4 TEST ONLY CLISTOHMER 23456 590123488 FEEND 167 1002 05 0 Pon 25 Wer N obre No AF 0 Wo MY Nn Hh 4 Cintoms SOR lala HER 5 Prepered Custome Submission Status Undetond Sent eee Ch ie cmm Pm nen Field Name Description Validation Default Send Status This indicates the current status of the SCR House Bill System Generated Cargo Status This is the Customs EDI Status of Un Modified Shipments System Customs e Not Submitted Generated e Being Submitted e FAILED In Progress Submitted OK with Warnings This is the Customs EDI Status of Modified Shipments e Not Submitted e Being Submitted e FAILED In Progress Submitted SINCE MODIFIED OK with Warnings MODIFIED 27 Field Name Description Validation Default Send Date This is the date the SCR House Bill submission was made System Blank Generated HBLs Prepared This indicates the number of jobs and the number of SCR System House Bills associated with the Consol This provides a Generated quick indication of any missing SCR House Bills Customs This is the overall status of the submission of SCR House System Submission Bills Generated Status Underbond This is the status of any underbond moves submitted System Sent Generated VALIDATE ALL SCR HOUSE BILLS This option provides the ability to check for any errors in the SCR House Bills before submission to Customs al This option is available from the Consol Sea Registration screen toolba
56. 572 ABCD1234573 ABCD1234574 ABCD1234575 ABCD1234576 ABCD1234577 ABCD1234578 A AMM AMA rmm Please Note The Pre Ample and Post Amble information is found in the Administration Menu under Company Details Menu Generic Notifications and Input Terms Printouts The below Generic Notification Screen shows the Transhipment Notification with the Pre and Post Amble information votification Data Output Notificaien regtscons Request for Transhipment Details Descripti REQUEST FOR TRANSHIPMENT DETAILS CONSOL Form Used for O perc notification Print Flelds Job No Module IMPCON a Client Name Merit Supplier Consignee Client Reference Master Bill s House Bil EVs i i i Port Information pr Vessed Infoernation eamble ROTSPRE ETA Date Postamble RQOTSPST In the Input Terms Screen search for the two codes Once you have found this then users can alter this information 52 Forwarding Reports Master Forwarding Report This report allows users to choose up to 9 different reports These reports are listed below e Jobs by O S Agent Detail e Jobs List by Client Detail e Consol by O S Agent e Volume Consignee Order e Volume Country Order e Volume Shipping Line Order e Jobs Summary by O S Agent Import e Jobs Summary by O S Agent Export e Jobs Summary by Carrier Import e Jobs Summary by Carrier Export Generic Consol CSV This report allows users to output consol level data into a spreadsheet This r
57. 9 13 oiiware Field Name Description Validation Default What is the Select the appropriate reason for mapping the agent from Mandatory reason for the pull down menu Receiving Import and or sending mapping this Export EDI Manifests from an O S Agent agent O S Agent Code Mandatory Blank This is your customer code for the agent Use the e to zoom on active Overseas Agents O S Agent Ref This is reference code for the agent In Manifests imported Mandatory Default to from the Agent this is the code they use to identify match O S themselves This code will also be used in the manifests Agent Code exported to the agent to identify the recipient Import Manifest Information Do wereceive Select Yes from the drop down list to allow the import of Mandatory Import EDI files the agents EDI manifests from them File Source Select the file format the Agent will send to you What Conditional system does the agent use to produce the EDI manifest on Send file Please refer to Appendix C for the details of the Export EDI is Expedient Format which should be passed to your Yes Overseas Agent for their information if they do not use one of the listed formats Once selected the email address the Overseas Agent should send the EDI Manifests to is displayed Please advise your Overseas Agent to use this email address If your Overseas Agent is not able to supply the EDI Manifest in the Expedient format or any other format listed p
58. A AA 21 a o o DO TR 21 Create We TOS tia 22 EmalAlerts onm Loading re E 22 Sending EDI Manifests to Overseas Aeris at dis 23 Automatics endih E esaea a saa a a a moh a Ea rasis Ies cui dope 23 Manual Sende ia ii 24 sending EDITO Customs BROKEN E veaicsunconremansaeeers 24 Sea Cargo Reporting Process WOFIKIIOW midi AEE AE A AA OAE 26 CONSOl CUSTOMS Status NOMA ensnare a sounenn oaedanmaneabeaines 27 ValiGate AINSCR HOUSE DUIS ata 28 SUMMIT AlSCR House murs A 28 sea Cargo House Bill SEK oM euni tddi 29 e e a e a a 33 A OT TOU T 33 Commodity Detallsoee sense tide tit ae betta AA O TE E 34 CUSTOMS STA de E 34 VIEW FIESTA ii O Sus Mud 35 Communication Delete IITY6S von ste eS roa SEO A RAS at 35 Communication Withdraw House Cargo Re port cccccsssscccsssccccsecccenseeseuseccsaecesseesecseuecesseecessusesseaecesseneessags 35 Communication Re instate House Cargo Report eeseeeeeeeeeeeee eese nennen eu shnasthsa thea sesa stas thes se eas estesa seen ata 35 MI Hnres maP ituros pere c aa coa aio 35 A THE 35 Sea Careo REHOME lors ice iii 37 A ese esse cdc Sls 0d el spe dR ond Sad dns pnw ne cis bw cele nS Bn de la neato aes 37 CEMR SER Status Report LBEdTICI so tels daa 37 AirCargo Reborting Process WOW a eaten e dare ewe oes one basa d poke uta tae dus tn ed bn i 38
59. A m o e Add Update Find Browse Previous Next Cont Search Job Notes Job Sheet Supp Inv Nature 10 20 Docket Docs Charges Milestones Job Detalls Container Details Marks and Numbers Various Dates Delivery Details Deliver to 82 Bus Name SOME NAME Address Line 1 SOME STREET Address Line 2 SOME STREET 2 AQIS Class METRO Suburb ESSENDON 4 State VIC L Pode 3040 4 amp Deliv Job Note EFEEEFEFEFEEEEFEEEEEEEFEFEFEEFEFEFEEE ALTERNATIVE DELIVERY ADORESS EXISTS ON 1 OR MORE CONTAINER The above Delivery Address is stored at the Job level In the case of FCL Jobs if a user requires the ability to store a different address for each container they can select the container within the container details tab and click on the Container Delivery Details Button at the bottom of the Screen see below Job Details Container Details Marks and Numbers Various Dates Delivery Details Container No Type ISO Type Seal No Dehire Available Alt Addr Delivery Type ETE a FC 2020 1234 02 09 2011 02 09 2011 DROP TRAILER TRI 12000007 FCI 2020 1234 05 09 2011 05 09 2011 YES DROP TRAILER CGMU3000007 FCL 20 1234 YES S L DOORS REAR FCL 202 1234 S L DOORS REAR CGMU6000000 PCL 2020 1234 STND TRAILER CGMU 7000005 PCL 2020 1234 pe STND TRAILER COMUSDOGODO FCI 2020 1234 SIND TRAILER CGMU9000000 FCI 2020 1234 ES DROP TRAILER Container Delivery Details Once the user has clicked on this button they will be able either free type the Delivery Name and Address or zoom
60. AR 07 09 2007 08 34 Consol Mo 1000666 IFCKB3 TES TIFC3 12 0 2012 123 AUSYU 10 CLEAR 23 08 2007 13 07 ONLY ONLY ONLY ONLY ONLY ONLY Ccnunsignea nana CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER CUSTOMER ASDF COODISS ADASPAEL AEDFAZ STUFF STUFF STUFF This report is also available as a Monthly and Quarterly AutoReport from the Automatic Reports folder MTHCMRACR and QTACMRACR H Lora Mo nA WS a L D E A Am date shipo roe Lomigrac sama 00001 Jew wtion 1701 ME DEL 2824 7222 300 FHLLLA 15 05 2002 UCMONTTRATION O ATOMEF 373234 HOLS 300 ee6e 13 08 1011 DENICON SUPPLIES DEMONS PA MOM LUSTOMEF GOODS 1707 M HONAESELTESTTSAALAA 00 YAA 253 7068 2012 DEMICDON PER DEMONSTRATION CUSTOMER eGOO0SsDr Ww TDOODU TEST KANGMH TES KANGM 23 06 3017 ALAS ASDFACCC GOOD 1 960t1b YESY KANG PES farsi I5 08 2012 AO ASDE ACC GOOD 1 47 K t y tome pec statio uidgete qut toe 1 GEAR 32 11 2006 10 55 13 CLEAR 8 11 F008 10 14 1 GFAR Y LU 200 14 4 113 CLEAN LX 10 300 12058 123 CLEAM LIFUV I 1508 QB bedient Print Warehouse Release This option provides an Authority to Release form for selected House Bills Printing of the House Bill is only permitted where the Customs Status is CLEAR CONDCLEAR and TRANSHIP The form cannot be printed if there is no Customs Status or if the Status is HELD or UNDERBOND APPROVAL RESCINDED
61. ATE ELECTRONIC ORDE 2012 06 12 14 11 11 Recerved 123131 MAXIMAS 83 DATE ELECTRONIC ORDE 2012 06 12 1403 30 Recervedi 123131 MAXIMAS 37 TIMESLOT REQUEST 2012 06 12 125734 Sent 123113 taruat CHATRA MAXIMAS This screen displays all the EDI Carrier messages corresponding to the job with the most recent message at the top Any error message received from the Carrier will be displayed in this screen If you are concerned that you have not received a response from the carrier check this screen for any errors which may delay the process To view the original EDI messages double click on the message row to open the message in a new window Carrier EDI Exception Reports Expedient provides three exception reports to warn you when transport instructions and deliveries are not going smoothly The reports are e Report to list jobs where an instruction has been sent to a Carrier and no response has been received No Response from Carrier CAREDIEX1 e Report to list jobs where an instruction has been sent to a Carrier but no booking confirmation has been received No Booking Confirmation from Carrier CAREDIEX2 e Report to list jobs where a delivery was due to take place but no Proof of Delivery has been received Missing POD from Carrier CAREDIEX3 Please refer to the Autoreport User Manual for guidance in setting up these reports 145 Jobs Reports sofiware A number of reports are available from this menu option T b db
62. Code and Number Optional TLF Code Number Masterfile from Part Supplier This is the Supplier s CCID Mandatory X Supplier s Masterfile Related Check this if this is importer is related to Supplier Optional Header Supplier Tab Supplier Codes CCC4677937R Has Codes TLF Codes This displays where the line has any codes against it If you Optional TLF Masterfile from Part see this against the line Has Codes len you can click on the line item and then the Line Codes button for a list of Codes against the line item OK Cancel insert Append Delele line Codes AQIS This will display something like this preme m Ot Cencel inset Append Delelo Gloom AQIS This describes any AQIS needs on the line This can be setup Optional TLF at the header level which will set the AQIS to be equal to the Masterfile 115 Field Name Description Validation Default Header or you can select AQIS on each line Setting this at from Part the header is done via Options AQIS Details If the AQIS is applicable to the line item only then in update mode click on the line item and then click on the AQIS button at the bottom of the screen OK Cancel insert Append Delele line Codes AQIS The AQIS line will now display the following AGIS Line CUSTOMS ENTRY SUBMISSION PROCESS Submit Entry This option lodges the Entry with Customs without authorising Customs to Debit any money Only a Customs
63. Congignes name voyid Daat atat code Stat date stat time Consol No 5970094 803000577 00L03042237450 SINO HONG KONG AMERICAN G REPCO AUSTRALIA PTY 0095 ADEL LEAR 27 02 2009 11 36 This report is also available as an automated Monthly and Quarterly Report Please find the report codes MTHCMRSCR and QTACMRSCR in the Automatic Reporting folder 37 QB expedient Air Cargo Reporting Process Workflow Automatically creates ACA house bill on Job Add Air Cargo House Register Consol Register Jobs Bill Submit ALL H Submit 1 or ALL idi 0058 Master Underbond Master Outtum House Underbond House Outturn House Bills to Bills to Customs Customs Creation of a Consol and related Jobs will automatically create Air Cargo House Bills provided a House Bill number and Masterbill number are provided Any updates to the Consol are automatically followed through to ACR from the Consol Registration Screen provided the Cargo Reporting has not already been submitted to Customs If a house bill is linked to an existing Consol an Air Cargo House Bill Record will be automatically created from the details of the job registration screen provided an existing ACR for the house bill has not already been submitted to Customs Validation and Submission of all the House Bills in a Consol can be performed from the Consol screen Alternatively individual house bills can be submitted from each job registration screen 38 Consol Customs Stat
64. Contact Expedient Software for the Carrier EDI Set up Information Spreadsheet see Appendix B Fill out the Contact information in the top left Tell us how often you want to send EDI transport requests to the Carriers e g once a day twice a day every hour Enter the Carrier Code and Carrier names that you want to provide EDI transport instructions to Add the Account information and the Port Code you associate with each Carrier Enter the same carrier on multiple lines if you have the same carrier code for many port codes or if you have a number of different accounts with the same carrier Use the examples in the spreadsheet for guidance Contact each Carrier and with their assistance enter the following details in the Carrier EDI Set up spreadsheet 1 What system does the Carrier use e MAXIMAS e Another system please provide the name 2 How does the Carrier want to receive the EDI instructions e Email i Note the email address Note the IP Address Note the Username Note the Password Note the Directory Path e ET WriteFiletoservr File to Server 140 delivery address codes MAXIMAS Update the Customer Preferred Carriers Carriers using the MAXIMAS system will have their own delivery address codes for your client s delivery addresses The Carrier s codes need to be added to Expedient Run the Client Delivery Instructions Report available from the Administration Folder gt Administration Reports Run as a
65. Contact Type the e will provide a list of active Personnel at the Overseas Agent Email Address This is populated when a Contact Name is selected This field cannot be updated in this screen If the email address is incorrect please update the User Masterfile for internal Users or the Personnel in the Customer Masterfile for the Overseas Agent 15 Adding a Broker f you are a Forwarder use the EDI Manifest Agent Mapping screen to set up the Broker you want to send import EDI manifests to 2 EDI Manifest Agent Mapping EXPEDIENT DEVTEST File View GMA Maint Help t X X amp a Add Update Delete Find Browse Previous Next Details EDI Contacts What is the reason for mapping this agent Sending a shipment to a local Broker Agent Information Broker Code EDIBRK Q EDI MANIFEST BROKER Sender Ref EDIFOR E This is the sender reference within the EDI file 3 of 3 Field Name Description Validation Default What is the Select Sending a shipment to a local Broker Mandatory reason for mapping this agent Agent Information Broker Code Select the customer code for the Broker Use the to Mandatory zoom on active Brokers Sender Ref This is reference code used in the Import Manifests sent to Mandatory Default to the Broker to identify the source of the file i e you match Broker Code EDI Contacts Email Addresses This table lists the Broker contacts and any internal Use
66. Forwarder to use this email address If your Forwarder is not able to supply the EDI Manifest in the Expedient format or any other format listed please send an example of the Forwarder s EDI Manifest to Expedient Software for investigation using Support Tracker Contacts to This table lists the contacts at the Forwarder and internally Active receive alerts to receive email notifications when new or updated Import Personnel Ac regarding the Manifests have been received and if there are any errors tive Users EDI processing the data There must be at least one contact at Successful Erro the Forwarder and at least one internal User to receive rs email notifications Contact Type Select the appropriate contact type from the pull down Mandatory Forwarder menu Contact Name Mandatory Use the e to find active personnel at the Forwarder If you have selected Internal as the Contact Type the e will provide a list of active Users Email Address This is populated when a Contact Name is selected This field cannot be updated in this screen If the email address is incorrect please update the Personnel in the Customer Masterfile for the Forwarder or the User Masterfile for internal Users EDI MANIFEST IMPORT DEPARTMENT MAPPING Destination ports can be mapped to Departments so that imported Manifests are assigned the correct Department Codes on receipt of the Manifest Any imported Manifests for destination ports which have not been map
67. G WORK SHEETS Once you have completed the Job Registration Creation process and all of the data is saved that you require you can now print the various Work Sheets these are Job Sheet Available via Options and a Button on the toolbar in the Job Registration screen e Sea e Air e Parcel Post e Miscellaneous e Private Doc s Cover Sheet Available via Options e Private Bar Code Sheet via Options 65 QB expedient PRINTING BILLING SHEETS Printing Charge Sheets is available via the Options The Charge Codes and Descriptions are initially configured and maintained by Super Users To Set up Charge Codes go to Menu Administration Company Details Billing Sheet Maintenance Charge Sheets and Charge Code are set up by Acc Type Disbursements Finals Charge Code Mode Export Import Type Air FCL LCL Print Order See below screen shot AL Charge Code Mamertle PEDEN OEVISDPNIENT 4 a x i Add Update Delete And Browse Previous Next Charge Code Masterfile Acc Type FINAL A C Charge Code AC Charge Description AIR CARGO REPORTING FEES Mode EXPORT Type AIR Order 04 You can re print any of the Work Sheets at any time as long as a job displayed in the Job Registration Screen 66 PRINTING DELIVERY DOCKET To print a delivery docket users must ensure the Delivery Details information is completed in the Delivery Details Tab see below ios Regetmens EXPEDIENT DEVELOPMENT e EN E 5 u t
68. House Bills to view the House Bills associated with this Master VIEW CONTAINERS E For SEA bills use the toolbar button View Containers to view the Containers associated with this Master House Holding Access the imported House Bill data from the Air Import Forwarding or Sea Import Forwarding folders Manifest EDI folder EDI rosse in EXPEDIENT DEVELOPMENT E m C Update Delete Find Browse Previous Net View Master Create Live Jot House Details Container Details lob Type 5 SEAFREIGHT Dept VIS lob No 30022091 House Bill HHKSE303031 Consol No 1000620 Master Bill HKG5EQ06679 7 Shipping Co 0101 HEIN Cust Code EDI Date Time 06 03 2013 00 39 Supper Cust Ref Transport Details Goods Vessel CoO C Lloyedis Voy ID 01995 DIGITAL QUARTZ WALL CLOCKS Load Port HKHKG HONG KONG DTVA 05 03 2013 Desc Port AUMEL l MELBOURNE ETA Disc 15 03 2013 i Dest Port AUMEL MELBOURNE ETA Dest 19 03 2013 No Pkos 7 Weight 141 00 Freight PIC Comect Pkg Type l Volume 1 380 Customs Val Forwarder DEMOWN DEMO OWN COMPANY Broker an Be 41 4 E meds is e aidin Dmi bai MAMA A A Ad i de ed eee sni oe 1 ee o AA Ra This screen is very similar to the Import Job Registrations screen for AIR and SEA This screen displays the House Bill data received in the EDI Manifest Check the data and update where required including the Department Code Any House Bills where the Department is TIS or TIA i e
69. ICS Currency Codes If a Currency doesn t exist then please contact GMA Staff T amp l This is the Transport and Insurance Valuation in Australian Optional Blank Dollars COM This is the cost of Commission Optional Blank Currency This is the Currency Code of the Invoice You can click on Y Optional Code to display the list of ICS Currency Codes If a Currency doesn t exist then please contact GMA Staff DSC This is the Discount Amount Optional Blank 112 Field Description Validation Default Name Currency This is the Currency Code of the Invoice You can click on Optional Code to display the list of ICS Currency Codes If a Currency doesn t exist then please contact GMA Staff OTH ADD This is the Cost of other Charges Optional Blank OTH SUB This is the Cost of any other Charges Optional Blank Currency This is the Currency Code of the Invoice You can click on A Optional Code to display the list of ICS Currency Codes If a Currency doesn t exist then please contact GMA Staff GSTE This is the Goods and Services Tax Exemption Number You Optional Blank can click on amp to display the list of GSTE Codes If a Code doesn t exist then please contact GMA Staff Amber _ This is the Amber Reason Code Select from a drop down list Optional NOT AMBER of options LINE EFT Are the Customs Entry and AQIS to be paid via EFT Optional YES Exam Enter Y for Visual Exam Applied Optional No PUP Enter Y if Paying under Protest Optional
70. IPP AUSYD STANDARD LIFT OFF LIFT ON STANDARD L AUSYD TILT TRAY PRAY AUSYD S L DOORS CABIN SIDELOADER AUSYD CONVENTIONAL DELIVERY WAIT STANDARD AUMEL DROP TRAILER DROP TRAIL AUMEL S L DOORS REAR SIDELOADER AUMEL TIPPER TIPP AUMEL STANDARD LIFT OFF LIFT ON STANDARD 1 AUMEL TILT TRAY TRAY AUMEI 3 The Transport Types are stored in the bottom half of the Carrier Codes Mapping tab in the Customer Masterfile for the EDI Carrier When a Transport Type is selected against each container in the Container Details tab in Import Job Registration the EDI sent to the Carrier will contain the Delivery Code they understand in their system Sending EDI to Carriers Instructions can be sent to the Carriers from the Import Job Registration screen Use the Send EDI Booking to Carrier option from the Options menu Expedient will check all the mandatory information has been provided according to the Carrier s requirements If any information is missing a message will clearly list which fields need to be entered When all the mandatory information is present Expedient will send the EDI to the Carrier Please Note The EDI may not be sent immediately A background process sends EDI messages to the Carriers at specified times set by your Super User When a transport request is sent by EDI the Sent tickbox is ticked in the Container Details tab in Job Registration Container Details tab against the Container If the transport request is for FCL th
71. In this case the issue here that the Suppliers CCID entered in the system does not match a registered CCID in the ICS Resolution Use the ICS to query the ABN via the Client Search facility Once found then enter the correct ABN CAC or CCID in the Customs entry screen To update your customer s supplier s ABN in Expedient Main Menu Administration Supplier s Master File Update the ICS CCID field once you have found the client and supplier 125 QB expedient ERROR ID0OO60 INVOICE TOTAL AMOUNT IS LESS THAN FREE ON BOARD AMOUNT Error Description The message here indicates that the total value of the tariff lines on the entry adds up to be less than the amount entered as the Free On Board amount Resolution In Expedient either add the missing tariff lines or amend the FOB value to the correct amount ERROR ID0552 CONTAINER NOT REPORTED FOR THIS BILL OF LADING Error Description All containers imported into Australia must be listed individually by the shipping line Resolution Correct the container number in the Expedient or have the shipping line correct their report to customs In Expedient to update the containers you can update the Container in the Options Containers Screen in the Nature 10 20 screen If you do this then ensure the Job Registration data matches with the correct containers as per the Nature 10 20 ERROR ID0548 OBOL XXXX HBOL XXXXX CARGO TYPE FCL CONTAINER REPORTED AS CARGO TYPE FCL NO
72. LBOURNE ETA Dest 19 03 2013 Package Information Cont Depot EDI Date 06 03 2013 4 09 39 Entered Consol Totals No Pkas 7 Weight 141 00 Volurne 1 380 No 20 0 No 40 D lob Information Job No House Bill Cust Code Plogs Weight Volume No 20 s No 40 s 1 3002291 HHKSE303031 7 141 00 1 380 0 0 Calculated Consol Totals No Pkgs 7 Weight 141 00 Volume 1 380 No 20 0 No 40 O No HBs 1 Dui Chck tp vwrw Job k This screen is very similar to the Import Consol Registrations screen for AIR and SEA This screen displays the Master Bill data received in the EDI Manifest Check the data and update where required including the Department Code Any Consols where the Department is TIS or TIA i e temporary departments have been assigned where the destination port has not been mapped cannot be updated to live Consols Please use the Import Department Mapping screen to add map these destinations CREATE LIVE CONSOL A ND JOBS iE am When the details on screen have been checked and are correct use the toolbar button Create Live Consol Jobs to create a Consol with associated Jobs from the Manifest information Any missing information will be listed in a pop up message 20 When the consol is made live the Consol screen will open displaying the details of the new Consol Any consols that are not made live after six months from the receival date will be purged VIEW HOUSE BILLS a Use the toolbar button View
73. Maral Based off the above information the Missing Documents Notification prints any Document that has a required Tick and doesn t have a Rec d Tick and doesn t have an All Docs Rec d tick See below for a printed copy of the Missing Documents Notification 83 Ve anm uutis in compset fe Gators dasane ci ymy Soper bermas we do not heva af fe cra marere Your urgent atiectun im suppaying Nese Goownerns wl mod dese and unecessary DNA coss OUR REF 3000620 SLPPUPR PUSAK SHAMIDAM PTE LTD YOUR REF MASTER SiL HHHH HOUSE MLL HNOUSB PORT OF LOADING LOS ANGELES PORT OF DESTINATION SYDNEY VESSEL BAHIA GRANDE 1075 ETA DATE zZWIY2D 1 PACKAGES 10 WEHT 1t 00 eZ MEASURE 11 00 MJ GOODS Copy Sa hem Motor E you haee any Queshons regarding mi notbcalxy grease contat your Xo repeesenaum ve LINK ORDERS This facility links orders to jobs and is used in Order Tracking DELETING A JOB This is not a function that users can perform The GMA recommendation is to alter the customer code to DELJOB ensure this code is set up in the Customer Masterfile 84 Creating a Pre Job Supplier s Invoice If you have not yet created a job but have the related Supplier s Invoice you can create a Pre Enter Supplier s Invoice This is accessed via menu Customs Clearance Tariff Class Pre Enter Suppliers Invoice ar By clicking the d button or typing A will place the cursor in the input screen in Add Mode See below
74. Masterfile from any of the below fields The above search returns the below results Click OK to perform the Auto Rating Container Type Effective Expires Chent Ong Dest Cormier Supp Coos Cont VE Doc 16 03 2032 01 01 2013 SYOFCL 158 WO Posted Invoices Final Invoice Description FXInv Type PP COLL Cum FXCAmount Local Amt AUD GSTAmoum Exp Cost AUD Profit Uptake FREIGHT Coleg USD 2770 20 317034 ao 317034 000 CAF HAF Coes USD 544 00 62716 000 627 16 0 00 OVERSEAS 5H Collen USD 504 00 6795 80 aod 679 80 ano AUSTRALIAN P l Colea AUD 63000 830 00 0 00 DELIVERY ORO 5 Coles AUD 55 00 550 55 00 0 00 Colea AUD 2500 250 2500 000 AUD 62 00 630 0 00 159 Charges Screen Variance indicator on Exchange Rates only used when entering charges in O S Currency but billing in AUD Cher 2 rs Charges Bil To DEMCON i Forw Charges Job Nc 3000758 House SFLASDIF Exchange Var Only available if Recommended Rates Module for send only 1 Active invoice to Toggle between All Charges AS Charges Prepare Charges Invoke Screen Customs Forwarding e Toggle Charges Prepare Imola Invoice Notes Creates Final Invoice and Displays Previous Invoice Costs Paid Out D Posted Invokes Final Invoice LATEST INVOICE DISS INV 165422 Inv Date 23 05 2011 User gavinm Status POSTED No Invokes 2 Code CA 2700 11 21001 2430 15317
75. Menu If you are running this program from the Registration Screen then the Job Number will be auto populated Date of This is the date of delivery of the Goods this is usually the Optional Actual same as the date you are printing the Delivery Docket Delivery Please Note Date of Actual Delivery Date is then populated in the Various Information Tab in the Delivery Date field Job Details Container Details Marks and Numbers Various Dates Various Dates Lodgement Date 02 07 2009 ix Date of Clearance 03 07 2009 axa Available Return amp Delivery Dates Del Docket Printed 09 04 2010 Hra are accessed via the Containers Tab Depot Date 06 04 2010 3 Delivery Date 01 04 2010 3 Date Owner EFT i Date Duty Paid ial Time of This is the time in which you are delivering the Goods Optional Actual Delivery De hire This is the date in which the Empty Container is to be Optional Date Returned This Date is then inserted into the Container Details tab De hire Date field against each container AQIS This is the AQIS Instructions Optional Depot Date This is the date in which the Container is required in the Optional Depot This is for the Carrier Entering this date will also populate the Depot Date in the Various Information Tab Container This is the Container Number that is to print on the Delivery Mandatory Number Docket from the Job This is a no entry field and for display purposes only 69 Default Blank Job Registration
76. Mis Canara Ou vH i1 Chent Referenc cree Mater nmn wat A House HiP Presmibia v Comp Pont Wafer etim m Te ro festernbie GEHPOST TTA Mate u of Pckeags Vui ht Approved Ny Dmm voina Apr www O 15 2 2000 cada Low Lise my Deirosry Adc eee Leet Used On Piu Cantor wa Fa st ae CHANGING WORDING The PREAMBLE and POSTAMPLE information can be modified in Menu Administration Company Details Menu Input Terms Printouts See the below example of the Customs Vessel Change Pre Ample data And the actual Vessel Notification Print out AA a YPS A Ew bid s a j m A n i Terms Code VSLOIGFRE Printed Document VESSEL OANGE PRE Document Description CUSTOMS VESSEL CHANGE Max Lergih 110 T Max lines 4 Last Updated 18 02 2009 M4 by User kerry Advice has been received that this shipment will be arriving on a different vessel Particulars relating to the shipment are listed below 79 QB expedient TO DEMONSTRATION PTY LTD GAVIN MILLMAN amp ASSOC 53 McCormack STREET ATTENTION KERRY PORT MELBOURNE VIC 3333 FAX NUMBER 0396447250 Tei 03 9354 1111 FROM SCOTT CRAVEN scott Lcomau Fax 03 9354 2222 A B N 52006246260 DATE 09 April 2010 Web www gmaaust com au Customs Vessel Change Advice has been received that this shipment will be arriving on a different vessel Particulars relating to the shipment are listed below OUR REF 3905687 SUPPLIER YOUR REF TEST ALT REF 39
77. OP TRAILER it 0800 1000 eed 4 SDnmactors Page 1 of 1 Data Drawn from Job Registration Delivery Details Tab Delivery Job Note 70 Data Drawn from Job Registration Delivery Details Tab Carrier Job Note QB expedient AIR UNDERBOND REQUEST This option is available from the Air Import Job Registration screen and the Customs Job Registration screen Options menus This option is available for Air Import jobs where there is no Consol This option is intended for use where a non forwarder is required to move the air cargo underbond UPDATE DELIVERY DATE Expedient allows users to batch update Jobs in which delivery dates are required The below screens allows many jobs to be updated at the same time Delivery Dates can be supplied for Air LCL and FCL jobs Individual containers can be selected to provide a Delivery Date using the zoom button in the Container column Update Deireery Dato EXPEIXENT DEVELOPMENT EN e Find i is No le Dell Load Delivery Dates file Update Delivery Date Date 08 04 2013 Ma Doc No Posted lob Number Client Container Delivery Date Delivery Time Signatory Posted 3002344 3MAUS Q No OK Cancel Insert Append Delete enter a contaras neatbe Es he yb a eave ark lo update al Canas Ghee y Dates Entes fete document nto fem LT Once the user inputs the jobs and the Delivery Date and Time and the Signatory then Expedient will ask the following
78. R CG5211 LOCALITY INVALID FOR POST CODE Error Description One of the items reported to Customs on a Customs declaration is the Delivery Address Customs require the Address information supplied to match real Australia post locations l e Suburb and post code match Resolution Change the Delivery address suburb and postcode to match those published by Australia Post Note Customs also have a search facility in the Customs Interactive web site ERROR ID0O285 GST EXEMPTION CODE NOT ALLOWED Error Description A few tariff items can be exempted of GST Goods and Services Tax The GSTE indicator is located in the Tariff Line codes However if there are no GSTE codes assigned to the Tariff lines then the Default GSTE located on the Entry screen is defaulted Resolution Remove the GSTE code from the Tariff line s or Entry screen If the GSTE is stored in the Default location entry screen then you need to individually identify the GSTE code against those applicable Tariff lines 129 QB Expedient ERROR ID0851 WAREHOUSE ESTABLISHMENT IDENTIFIER IS MANDATORY Error Description In Nature 20 and Nature 30 Declarations you need to identify the Warehouse that the goods are entering or exiting Each Warehouse is identified by unique code Resolution Enter the Warehouse Establishment code in the WHSC field on the Entry screen ERROR ID0301 AQIS PRODUCER CODE REQUIRED Error Description During the process of generating a Cust
79. RF GEN 4 Rule Terris A Values DIVA 02 12 2011 JE FOB 12750000 uSD 4 ar COM i IRM FOB A PC ad OFT 455000 USD amp osc 4 Mot 127500 00 USD 4 ONS 288 15 UD 4 LOH e OTH ADO Entr 127500 00 FL 4 TAI OTH SUB cert 0 00 Curr 1 USD 1 0749 Addbonal Information GSTE Amber MOT AMBER LINE Exam Ho PUP Ho GRWT 100250 00 G Transport Lines Master Bill Post Ma House Sal Container No lype Units Pieces Cargo Status ACS ACHS Status OOLU307005095 1 QOLU3764308 FCL 1 20 CLEAR YYYY COOL U307005055 001111551347 FCI l 0 CLEAR YYYY OOLU307005095 t DOLUI054269 FCL 1 20 CLEAR AAA OOLU307005065 1 QOLU1813105 HCL 1 20 CLEAR YYY Cargo g tu AR 107 Field Name Description Validation Default Entry Header Norm Split This is the Job Number This automatically populates if you have entered this screen via the Job Registration screen If you have accessed this screen via the Customs Clearance Tariff Class Menu then you will need to enter a valid Job Number Once you have input a job number the system will then search for any Suppliers Invoices that exist in Menu Customs Clearance CMR Supplier s Invoice for that Job Number If found then it will load all of the Invoices for that Job Number even multiple supplier s Please Note All supplier s must have a valid CCID for the Entry Lines to be successfully loaded from The Supplier s Invoice If have added a Supplier s Invoice whilst adding the Nature 10 20 click
80. ROR IDO28 unknown qtys for Stat code Error Description Attempting to claim a treatment concession but the value is already at its lowest level Resolution Amend the entry to go through successfully ERROR ID0O846 NAME IS INVALID Error Description Delivery address is incomplete Resolution Update the Delivery Address Details through the Options menu in the Customs Entry screen 130 ERROR FNOO58 NO ACTIVE AUTHORISATION IS FOUND Error Description The Bank Account has expired Resolution Add an EFT Authorisation Expiry Date to the Customer Masterfile and run Autoreport OWNEREFT regularly QD bed to prevent any accounts expiring before entry submission in future Syntax Errors If you receive an error similar to this EDI Syntax Seg 11 Err 18 Elm Comp 3 Err This usually means there is a Control Character that Customs does not accept Characters such as etc Simply remove these characters and resend your entry EDI Syntax Seg 24 Err 18 Elm Comp 3 1 Err 13 The entry is missing the ABN CCID value You can also report this to GMA Support who can also assist you Customs FAQ s Question Packing unit count cannot be greater than number of packages Unable to Produce EFT Receipt I have updated my Entry in the ICS but it hasn t reflected in Expedient Please advise how we add Dumping Exemption Code Should read GOODS Have added to goods description and reposted on
81. State 1 VIC 0 0 51 PostCode xssrng 1 10 O Post Code Zip 1 300 o 52 Country sisting 1 10 Country Australia O 53 CountryCode xssrng 1 2 O Country Code AU Pe 54 GoodsDescriptionLine xsistring 4 35 O DeescriptionofGoods 55 NumberofPieces xsifloat Jo O Numberofpiecces 3 J O 56 Weight xsfoat O JjJWeghkinkKG 25 j 57 ChargableWeight Unt xsflat J O JjChageWeghtnkG 25 y O 58 VoumeUnt xsfoa J Volume inccubicmetres 5 J J y O 59 DeclaredValue xsdeima Declared Value for Customs 12345 J o a A a fee 61 Containers O A ES E A NE VA ee 2 Container Number IIA S FQ ICL JO JFCLLICLFKK FL gj G OT Container Code 2218 Le qma iussi ch Ee O SealNumber J 1654344 J 170 Manifest Information Enumeration Business CIC EA AA E E RT emm JO Nett Weight 29 Te pee rr vi 54H AH gt 59 Volume Units xsflaat O Vol m
82. T MATCHED CARGO REPORT Error Description All containers imported into Australia must be listed individually by the Shipping Line Cargo Reporter The Container Types reported in the Entry also needs to match the Container Type used in the Cargo Report Resolution Correct the Container Type in the system or have the Cargo Reporter correct there report to customs In Expedient to update the container type you can update the Type in the Options Containers Screen in the Nature 10 20 screen If you do this then ensure the Job Registration data matches with the correct container types as per the Nature 10 20 ERROR ID0O272 DUMPING SPECIFICATION NUMBER OR DUMPING EXEMPTION TYPE REQUIRED Error Description 2517049 Resolution Add DSN DET 126 QB Expedient ERROR ID0092 AQIS CONCERN TYPE REQUIRED Error Description During the process of generating a Customs Declaration there may be a requirement to provide AQIS Australian Quarantine and Inspection Service additional information This information is used to determine the Quarantine risks along with monitoring of shipment of interests to AQIS One of the items to be provided when Declaring AQIS items is the Concern Type This is a unique code to identity the AQIS concern Resolution Find the appropriate Concern Type code either via the Zoom Lookup facility or via the Customs Interactive web site In Expedient the AQIS Concern Type is found in Options AQIS AEP Details screen wit
83. TLF field This information is drawn from the Parts Masterfile Masterfile TLF information If the part does not have an associated TLF then this field will display KK K K K 90 Field Name Description Validation Default TLF HA See below If the Part is unclassified you can still save the invoice Once you have done this Classify you can click on the Classify Button This will allow you to classify the part with the correct TLF Code See Classifying Parts Section in this document for more information An Unclassified Items report is available from the More Options menu in the Job Registration screen Country X This information is pulled from the Parts TLF File Mandatory Parts TLF Preference These fields are no entry however if you wish to Masterfile Preference alter these values for this Supplier s Invoice then Rule click on the Gen Edit Toggle Button See below This is as a result of clicking the Button The Gen Edit displays On Genta On Toggle Gen Edi ON POEM OF Toggle PO Edit On Quertty Amot TF Country Pretererce Preference Rule Duty Rt RO m s 100 100093 AAEN The Country Preference and Preference Rule is now updateable P O This is the Purchase Order Number against the part Mandatory Blank Number number This is used for printing of various documents such as the Landed Costing This field is no entry however if you wish to enter a value then click on the P O Edit Toggle Button See belo
84. TO CONSIGNEE TRANSPORT 15 03 2013 1339 BH71 106 HELEN STAPELY Y The Container Management system will also be updated for each container on the job to show the Date the Documents were sent Documents to Transport 15 03 2013 kt 74 CUSTOMER NOTES Use this option to view the notes added against the Customer Masterfile 75 QD Exped iware NOTIFICATIONS Within the Job Registration Screen under the Notifications Toolbar there are a series of notifications that inform various parties about shipment information See below for a list of standard notifications that are available Document Check Sheet Missing Documents Transhipment Notification Customs Vessel Change Job ETA Change Import Pre Alert Advice Authority to Direct Debit Acceptance of Liability FCL Time Slot Container Weight Dedaration FCL Container Delivery Empty Container Return Carrier Pickup Request Ultimate Consignee Request Arrival Notice LCL Cargo Availability Delivery Order Carrier Movement Advice Depot Movement Advice General Notification Document Check Sheet This is an internal document that displays which Documents are required but not yet received Missing Documents This is a notification that can be sent to customers agents informing them of which documents have not yet been received This draws data from the Documents Screen abov
85. This option is located under the Notifications Toolbar The Arrival Notice gives the user the option to print the charges Ln seeen aa 2 TS Report Selection Report Criteria Consol No House Bill hob Nurmbes Depas 1rment Print Charcas Print Ve 5970137 TEST 1001100 VIS No i Report Progress EXPEDIENT SOFTWARE md ABN 20 079873 Unit 258 12345873001234567800 VIC 3207 PH 03 0354 1112 FAX 03 2954 2223 FCL ARRIVAL NOTICE OUR REF VIS 1000521 DATE 240072012 CC REF 301807 CUST REF CUREDRFF SECON FREIGHT LOGISTICS LOL DEPOT B SHED LINK CRT TEST ONLY CUSTOMBRZ34 5675901224567 SEND 123 DEMO ADDRESS DEMO SUB FEEDER WESSEL ORIGINAL REQUIRED FIRST WESSE SEAL MO CONTAINER TYPE SEAL3939 49 Expedient PRINT MANIFEST The Print Manifest is available from the Notifications menu and from the toolbar button in the Consol screen 1 p tnb oe q Report Selection Report Criteria Consol No House Bill Dept Broker Destination Port 1000521 HOUSEB1928 VIS APCAIRV MELBOURNE Report Progress Stop Import Seafreight Manifest Consol No 1000233 VIS EXPEDIENT SOFTWARE E ABN 20079 873 626 E T A 2808 2011 qune Vessel ANLKOKODA 00083 53 McCormack STREET 3 1234567890 1234567890 VIC 3207 Lloyds are PH 03 9354 1112 Port Load PORT MORESBY FAX 03 9354 2223 M Bill 555 H Bill Noy Job No ORIGINAL REQUIRED ORIGINAL REQUIRED Totals 5 7 00 7 000 50 Expe
86. Uy IMTZTELATC TIONS 4 Mii SPECIAL TTRUCTIONS J MINI SPECIAL IMETEUACDO NS 4 IRG SPECIAL IMZTELSCDO NS 1 Defers Dermat Aue t Container Numbers must also be entered for Sea Freight Shipments in order to print a Delivery Docket This is available via the Docket Button When users select this the below screen will appear 7 l a Ud ae Fa Print Options a Please select 1 2 3 One Docket for ALL Containers 1 One Docket for ALL Containers 2 Individual Docket for EACH Container selected 3 Select Containers to print on ONE Docket This allows users to control what containers print on which docket Please Note Users can only print one docket for ALL Containers if there are no individual container delivery addresses for the shipment If a user selects to print one delivery docket for selected containers and both containers have the same address stored in the container details tab BUT have different Carrier Job Notes the system will still allow the user to print 1 docket but will only print 1 of the job notes The below screen allows users to input various information for the Delivery Docket 68 A par Setectan Job Cortar 15 omatuen m onty Se updates Y you heve data ir thase Huida Job ko 3000613 Date cf Actuel Detveny me the Enter any information that is relevant to your job Field Name Description Validation Enter the Job Number if using this from the Customs Mandatory Clearance
87. Volume Expedient User Manual Import Customs Forwarding Module Gavin Millman amp Associates Pty Ltd 281 Buckley Street Essendon VIC 3040 P 03 9331 3944 e W www expedientsoftware com au Table of Contents FONW ARGUING ina aaa 3 Sea Consol Job and Cargo Reporting Registration Process sseescccssseesecccnaeeecccsaussecescaunsecsssauneecessausecsssausecsssaeseessaqens 3 Air Consol Job and Cargo Reporting Registration PrOCESS ccooocconocononccoononoconnnnonanonnonanononannnnonanonnonarononannnnonanonnonaninenanens 3 COMMS GO REg Taon Cee Tom 4 Creatine hs ISON ogg ta ota ah c c HH 4 Creating a JOD House Bill TTD Sem 8 rideo M 8 Container Details HOG lei ais 8 EA AA A y m T 10 o emt Tt P P 10 Import Fue Manipalation and Eoadllig ao 11 Export File Creation and Devesa 12 EDI Manitest CONSI ION crcatotevisoncsavsnntindcaveateutedeeuasaaeuasadenacevsaaosaaiest dote de M epe LIO Ie sce o bU bu t Ia pud or enn Ud aee ae pE a e UU dn uin 13 Agent WIG DIME xcudsidiaseuvt io A n Iu uU E Ur um t Du QUO mis ud Ein AA EA RE P an REESE 13 Addine dmn Overseas ABS oso A A ee ea 13 PROGINS O o eee 16 AA o e O A e aie eaa d 17 EDManttest Import Department Mappe seas iaa 18 RECEIVING EDI MANTE ES 0 A AA A A A ci 20 Master OI tii 20 Ass A pie PUE A 20 VIEW HOUSE Bl T UT 21 VIEW CONTAINER A
88. _ SYSTEM PROMPT 7 Do you Want To Update the Jobs Now No If the user answers yes then Expedient will immediately update the jobs and return the following AL SYSTEM MESSAGE d All jobs were updated successfully Ed If a job record is locked Expedient will not be able to update the job This will display a No In the Posted column 71 QB expedient Once successfully completed the process updates the Delivery Date in the Job Registration screen See below _ Job Details Container Details Marks and Numbers Various Dates Delivery Details Various Dates Lodgement Date Date of Clearance Del Docket Printed Depot Date Delivery Date 01 05 2011 m Date Owner EFT Date Duty Paid Available Return amp Delivery Dates are accessed via the Containers Tab Any containers on the job will have the Delivery Date and Time inserted in the Container Details tab and if the job is FCL the Delivery Date Time and Signatory will be updated in Container Management A CDD Container Delivery Date event will be created against each container and when the final container is delivered a DDEL Date Delivered event will be created for the whole job indicated the job has been fully delivered A DOD event will be created for each job listed in the Update Delivery Screen The event can be found in the Job Registration screen from the Options menu Load Deliver
89. aceseseseneeeaseseseneuees 82 Find Jobs by Client Reference NUMDET ina A dieu onsen Dt eta IR RU Va e PE oU 82 SQ ccm M 83 Missing Documents NotlficatiOris i oti cidcid did citas 83 IC ORG nid etas ett testem esie o eias re veau cde eue tutu tomum cU Oe caos MEET ede 84 Delene OD MTM 84 Creating a PreJob SUDOIIE SAVIA eta eo 85 We F o hl ete fay La g oM eee 85 Creating 3 SUpplier s InVOICe a 87 Entering Customs QUINUA A ide 92 GI AS SIV ICES RR ETAT ERERUER 92 l o3d File gar 1a lt B ute eco e RON ce ivit cdit en imul ne eee eee ee eee 94 Email FIG Feature esci o stet lem i Ica aeu Fan Dant iive OE Ora data t deni Enna divom d Or AG A AI 95 Load Supplier INVOICES by ShIDImielt soos aoo re E XR ios 96 Copy SUD PIECE AVOIR edi eti EP Ru ob Eau atra ea Roa aed 98 Autoxhnvolce A EPI esset de seti ioquit anu cde tu etu tu da iobada 98 Cee TEF Saara x 99 SNS prc mcr aac HENCE O E 101 Automate Parts DOWRIOGG seat eere a de A de vus a e n o b NM ud rcx uM ed asemedtd 101 Manual Parts AG jo PME Pr EN 102 Entering Dangerous Goods Informatio ei 104 Deleting Pal sumat ctm aetema aea cuum qa i OE nr ERU eoe e anita tad E eta Rv es ERU LUE 106 Entering Part WeiehtlntorffiatiOEisiieoiido e a al LA DE LI Neue 106 Creating NOTUTO A A cod p
90. age GST Paid 0 00 Port Chgs IDF 0 00 Agency Currency USD Q THC AHF 0 00 AQIS Inv Adj 0 00 SCA ACA Fee 0 00 0 5 Chg Exch Rate Compile Fee 0 00 Other SAUD Value 33454 65 Del Order ITF 0 00 Cartage 0 00 S VALUE WEIGHT VOLUME Line Total Line Total line Calc line Calc Difference Difference No Lines Enter new document into form Field Name Description Validation Default This is the Job Number This will automatically populate if Mandatory From Job you can entered this screen via the Job Registration Registration or Blank if from Menu Client This is the Client Code and Name This is a no entry and is Mandatory From Job for display purposes only Our Ref This is our reference of the Landed Costing Optional Blank VFD AUD This is the Value for Duty Optional From the Customs Entry GST Paid This is the GST that has been paid on the Customs Entry Optional From the Customs Entry Currency This is the Currency on the Supplier s Invoice Optional From the Supplier s Invoice 137 Field Name Description Validation Default Inv Adj This is the percentage invoice adjustment Optional Blank Exch Rate This is the Exchange Rate at the time of the Suppliers Optional From the Invoice Supplier s Invoice SAUD Value This is the Australian Dollar Value Optional From the Supplier s Invoice Duty Paid This is the amount of Duty Paid on the Customs Entry Optional From the Custom s Entry Duty Calc This is the amou
91. ails What is the reason for mapping this agent Receiving a shipment from a local Forwarder Agent Information Forwarder Code EDIFOR Q EDI MANIFEST FORWARDER Sender Ref EDIFOR HEN RE Ora eee ee Import Manifest Information Do we receive Import EDI files from them File Source 3 of 4 Field Name Description Validation Default What is the Select Receiving a shipment from a local Forwarder Mandatory reason for mapping this agent ONATOETE ORG Select the customer code for the Forwarder Use the a andato to zoom on active Forwarders 17 Field Name Description Validation Default Sender Ref This is reference code used in the Import Manifests EDI Mandatory Default to sent by the Forwarder to identify the source of the file match Forwarder Code Import Manifest Information Do we receive Select Yes from the drop down list to allow the import of Mandatory Import EDI files the Forwarder s EDI manifests from them File Source Select the file format the Forwarder will send to you What Conditional Blank system does the Forwarder use to produce the EDI on Receive manifest file Please refer to Appendix C for the details of Import EDI is the Expedient Format which should be passed to your Yes Forwarder for their information if they do not use one of the listed formats Once selected the email address the Forwarder should send the EDI Manifests to is displayed Please advise your
92. al Status of System Customs the Sea Cargo House Bill This can consist of Create Generated Replace Withdraw This is the Customs EDI Status of Un Modified Shipments 1 Not Submitted 2 Being Submitted 3 FAILED 4 In Progress 5 Submitted 6 OK with Warnings This is the Customs EDI Status of Modified Shipments 1 Not Submitted 2 Being Submitted 3 FAILED 4 In Progress 5 Submitted SINCE MODIFIED 6 OK with Warnings MODIFIED User ID This is the username that created the Sea Cargo House Bill System Username Generated Sub Date This is the SCR Creation Date Mandatory Today Sender Ref This is the Job Number Submission number System Generated This is the version of the message submitted to Customs System Blank Generated H Bill This is the House Bill Number Mandatory Job Registration Consol No This is the Consol number Mandatory Job Registration Reference This is the reference for the submission Optional Blank Parent Bill This is the reference for the Parent Bill Optional Blank Cargo Status This is the Overall Customs Status for the Sea Cargo Report Mandatory Blank Lines This is the number of lines associated with the House Bill System Blank Generated 31 Field Name Customs Response Principal Agent s ID Lloyd s Number Voyage ID Port Destination Description Validation This is the message received from Customs Generated The shipping line or airline responsible f
93. an be edited in Excel This pull down list shows all the carriers that have been assigned to containers in the job either at job level or at container level Select from the list which carrier you are sending the FCL Time Slot request to 77 Validation Mandatory Mandatory Mandatory Default Defaults from Job Registration Screen First carrier in the list Field Name Container Number Carrier Request Last Sent Notes Toggle All Description Select to send the FCL Time Slot Request for the container on the line by clicking in the tick box This box is ticked if the carrier for the container matches the carrier the request will be sent to This box will be unticked if the carrier has already been sent the Time Slot request for the container This is the container registered to the Job Customer Code for the Carrier assigned to the container at either the job level in the Delivery Details tab or at container level in the Container Delivery Details screen This indicates the date the FCL Time Slot Request was last sent If this column is blank the FCL Time Slot Request has not been sent to a carrier Add text here to appear in the PDF version of the FCL Time Slot Request This button allows all the containers with a carrier than matches the selected Request Carrier to be ticked in one action This button can also deselect all in one action Sample CSV FCL Time Slot Request AV UR Abd A A E Dao a
94. atory you will get a message explaining the problem AU The file format must be A comma separated values csv file easily created in Microsoft Excel The data must be in the following order A Container Number Mandatory General Type General C General General General General General A file example ABCD1234567 FCL 22P3 12345 123 45 2245 321 634 Have dient software EDI Manifest Introduction This module allows Manifest information to be sent from Export Agents to Import agents and from Import agents to Customs Brokers by electronic files EDI EXPORT HOUSE 3 EXPORT HOUSE 2 EXPORT HOUSE 1 EXPORT CONSOL IMPORT HOUSE 3 IMPORT HOUSE 2 IMPORT HOUSE 1 IMPORT CON SOL IMPORT HOUSE 2 IMPORT HOUSE 3 IMPORT HOUSE 1 The EDI Manifest module assists to speed up the registration of Consols and Jobs e Import Jobs can be created from EDI Manifest data sent by Overseas Export Agents e Import Jobs created by the Importing Freight Forwarder can be sent direct to Customs Broker system e Export Jobs can be sent to Oversea Import Agents to populate their Imports systems e Each time a manifest is sent or received a notification email is sent to the relevant contacts on both sides 10 EDI Manifest options are available inside the Sea and Air Job Registration screens and the Export Consol screens Import File Manipulation and Loading Import manifests received from the Ove
95. avevaseesveasuieus Vousvanaueassnnavounseeevansseuavaneensdawe eaavausvaatunnNiegvadevess deuedeaauadedaasvansdeaa voueueusdousdaaavelanauaveanseuswanes 54 Job Registration Supplier s Invoice and Customs Entry PLOCCSS seccccseeecccnesececsusececseseseseeecscssececsuseseseesestsusecessesesesensss 54 JOB Registration SCIEN circos oaa eva oam einer pea eu A d pes M p QI 55 CONIA hI CY EMI LITT EE PRI E ERE 55 Creatine aJo Da A FQ 56 Contigurins POP UP Nte db eSioo 64 AutosDeliveryDate Ubaldo 64 favo 6 ha 2241 NOTO Soei ET A Terr WERT 65 PEDES WV OIC oneto da does 65 Printinge Biling NECESA A AAA A AI 66 Pontine DENVER DOCKET sner I UU ILE 67 AIG UGE DONG Request sido 71 Msj sca Pc 71 Load Delivery Dates Fe 72 ATACAN E DO 73 PEDE RIO ONS O ES A AAA A da 73 A A O TUM PN a 73 container Se arc ii o een 73 Options Documents Oia aaa 74 Create Docs to Transpor EVO La AE 74 Customer NO ts dida 75 NOEIMC SE ONS EET 76 ASH Ao nc ide ae od aii 77 Editine IN OUI CA EIONNS MR ees dad mL 79 Changing WV OR CIN uds 79 Job Financials Accounting Module only ccccscasccsoassascensansarcencaucarcencaucarsenoaucarcassaucarsansausarsensaucarsansausarsenpaavans 81 Add View Client Reference numbers cccsccccccssccccesscccceseccccncccccssececcseccsenececseseseacusesesencesecenese
96. broker with an ICS Broker Number in the Users Masterfile can submit a Customs Entry The ICS Client Notes will pop up before the submission process begins if the pop up configuration has been set in the Customer Masterfile Pay Entry This option directs Customs to debit the money when they are ready Any User within the Users Masterfile User Options that has IMD PAY set to yes can pay The Nature 10 20 screen button to Pay the Entry will be greyed out for users that do not have this option turned on For User 3 BRETT KING Description THIS USER CAN PAY AN IMPORT DECLARATION ENTRY PAYMENT OPTIONS For payment of Duty there are 3 ways money can be withdrawn from Customs The first option is whereby the money is withdrawn from the Customs Brokers Bank Account The Bank Account Details in which Customs draw the money from is stored in the Branch Masterfile see below ICS Details ICS BSB Acct No 014002 322979629 Branch ID AE44LR The second option is whereby the money is withdrawn from the Customers Bank Account Directly This is set up in the Customer Masterfile in the Importer Bank Detail Tab See Below QB expedient arding Billto DEMCON stoms Broker DEMCON Owner EFT Yes General Debtor Creditor Importer Aviation Security Forwarder Bank Detail Bank BANK Branch BRANCH BSB No 123 456 Account No 1111222 The third option is where the Customer is set up as an Agent s Client that is you are p
97. csv to provide a spreadsheet containing the client codes and delivery addresses This can be edited removing unnecessary columns and sent to your Carrier to insert their MAXIMAS delivery address codes e g hem Code ler Nome Delivery Addies Aki ess f ode 7 MARINAS Drivery Add the MAXIMAS delivery address code to the Customer Masterfile Open the Delivery Address screen and add the information to the Carrier Delivery Codes section Carrier Delivery Codes Carnet Carner Name Insert the Carrier Code and enter the MAXIMAS delivery address code in the Carrier Customer Delivery Address Field Ensure you are entering the correct MAXIMAS code against the delivery address you have on the screen Each client can be set up with a Preferred Carrier for Imports and Exports and for Air FCL LCL and Parcel Post Go to the Customer Masterfile select a client who will use a Carrier set up for EDI Go to Options Preferred Carrier Select the Carrier Type Air FCL LCL or P P Carrier Select whether the Carrier is required for Imports or Exports Enter the Carrier code for the transport company If you have selected an FCL Carrier who uses the MAXIMAS system you can select the preferred Job Category from the list provided This is optional Add any comments that you would like to appear within any instructions to this Carrier When you register a job for this Client the preferred carrier will be automatically populated The preferred
98. d on No Pkgs This is the Number of Packages across the Optional consolidation This will appear red if this value doesn t total the number of packages against the jobs Weight This is the Total Weight of the consolidation This will Mandatory appear red if this value doesn t total the number of packages against the jobs Volume This is the Total Volume of the consolidation This will Mandatory Blank appear red if this value doesn t total the number of packages against the jobs No 20 This is the total number of 20 foot containers Optional Blank No 40 This is the total number of 40 foot containers Optional Blank Creating a Job House Bill Clicking on this field will direct the user to the Job Registration Screen in Add Mode As per below Expedient pre populates the consol related information into the Job Registration Screen see Creating a Job in The Job Registration Section f O icb Regirtznos EXPUDEN CEVELDPVEN v i i a wv w m o W 4 U 18 Add Update And Browse Previous Ned Cont Sich Cwgo Ry Events Job Notes Job Sheet Supp Inv Mat 10 20 Docket Doce hgs Milestones Jeb Detal Container Details Marks and Numbers Various Information Delivery Details j lob Type 5 SEAFREIGHT Dept VIS A lob No 3002303 Cargo Status House zii Consal No lab Notes i i Master EMI Shipping Co AALAUS i Date Reg 15 03 2013 Consol Notes Cust Code DEMOON DEMONSTRATION COMPANY WAY ANANAAANNOC A Cust Ret Docs I Extn Code M
99. data based off the Clients Delivery Addresses found in the Customer Master File under the Administration Menu This screen can hold multiple addresses Ensure that one address is set as default The AQIS classification for the delivery postcode will be displayed Deliv Job Note This is an additional line of Note Please note that the Clients Delivery Address Screen also has 5 lines of Special Instructions that Print on the Delivery Docket This job note will print next to the address that is specific to this shipment Carrier This is the Carrier Code of the Shipment This information is automatically populated in Add Mode if a Delivery Address exists for the Customer This information is based off the Clients Carrier found in the Customer Master File under the Administration Menu This screen can hold different carriers for AIR FCL LCL Parcel Post The AQIS classification for the postcode is displayed alongside Carrier Job Note This is a Carrier Job Note specific to this shipment 63 Optional Optional Optional Optional Default Blank EDI Customer Masterfile Customer Masterfile Blank QB expedient CONFIGURING POP UP NOTES Expedient allows users to configure what type of notes to pop up at a customer level when registering a job and a Nature 10 20 The following pop up notes can be configured via the Customer Masterfile Configuration Tab e Delivery Notes each time a user clicks on th
100. de Import Export Responsible Mode of Transport Office The branch is based off one of 2 rules 3 The Branch in which is associated with the user adding the job OR The Responsible Office branch assigned to the customer code within the Customer Masterfile The department code will initially default to the user s branch but after the customer code is entered if there is a valid Branch in the Responsible Branch field then the screen will change the department based on that value Responsible Office ADELAIDE Branch Please Note Option 2 must be activated by a GMA staff Member This is the House Bill of the shipment Optional Blank This is the Master Bill of the shipment Optional Blank This is the Consignee Once you enter data into this Mandatory Blank field two pop up windows will appear if this has been activated for this customer They are the Customs Notes and the Job Registration Notes against this Consignee You can perform a lookup on this field by clicking Q Please Note if The Customer s Credit Limit has been exceeded OR the Credit Limit is less than O in the Customer Masterfile an additional popup message will appear informing the user that the customer has Exceeded their credit A customer must be set to Active in the Customer Masterfile to create a job Field Name Description Validation Cust Ref This is the Consignee s Reference information Optional Agn Cln This field will only appear
101. dient PRINT TRANSHIPMENT NOTIFICATION The Print of the Transhipment Notification is available under the Notifications Toolbar EXPEDIENT SOFTWARE E t A B N 20 079 673 626 pedient 5 3501 wWUOT 9 3McCormack STREET 12345678901224567890 VIC 3207 From HELEN STAPELY PH 03 9354 1112 Date 28 August 2012 FAX 03 9354 2223 www gmaaust com au Transhipment Notification Your shipment has been successfully transhipped as per above details OUR REF 3001311 CONSIGNEE YOUR REF HOUSE BILL AUMELAS3001311 VESSEL ANL KOKODA 0008N12 SHIPPING LINE A1 FABULOUS REFERENCE ETD DATE 22 12 2011 NEW VESSEL CUT OFF DATE 21 12 2011 Please do not hesitate to contact us if you require any further information 51 PRINT TRANSHIPMENT REQUEST The Print of the Transhipment Notification is available under the Notifications Toolbar EXPEDIENT SOFTWARE e EX pedien UDE Q 53 MeCormack STREET 12345678901234567890 VIC 3207 From HELEN STAPELY PH 03 9354 1112 Date 28 August 2012 FAX 103 9354 2223 www gmaaust com au Request For Transhipment Details Please advise promptly the Oncarrying Vessel for the following shipment Could you please also check the Container Number and advise any other details that may have changed OUR REF 8000652 BILL OF LADING 8000652 ORIGINAL VESSEL ANL KOKODA TRANSHIPMENT PORT ETD 2212 2011 CONTAINER NO FSCU12345678 FSCU12345678 ABCD1234569 ABCD1234570 ABCD1234571 ABCD1234
102. dual Sea Cargo House Bills can be submitted from each job registration screen 26 Consol Customs Status information Once the consol and jobs have been created in Expedient and the subsequent Cargo Reporting House Bills exist the Consol Screen allows users to Validate and Submit all House Bills to Customs at one time The Customs SCR Information section on the Sea and Air Consol Registration screen provides a quick overview of the latest status with Customs FCT Di EL E o be pue deeem pure Quee tp E EN e 4 v m e Add lipdde Delete fied ikome Preven Seat dob Sheet Hoye PS Cengo Report Validate All Submit Ai HDi Master Underbond Doo See Import Consol Job A Agent lofornaton Come No 1000490 Department IS 4 Ore Reg 2000 2012 tet heat rhum WE Type Nore Job Class FO Mester DO AIDA 150000771 OS Age DOTON i Agert Ref Shipping lo ANLCONV i AL CONTAINER LINE PTY UT Meter Curr USD ht o mun Prinopa Aget DO 1200 20S L CONTSHIP CONTAINER INES ht Pye COLLECT Cs nace orb Master Shipping amp Package Information Yess Code ADGIML L MGAN ELL Wag Mo 173 Gign Port UNS 4 MINA n Ot 0198 72017 Dich t AUNO L MELBOURNE ETANG 25 06 2012 Desin Awt ALNE i WEB FTA De 25 06 2012 i Cont Deput i EDI Recetve Date bas Entered Comsat Totals No Prip 251 Wet 131 00 Votame o uoo No Ar 0 Wo ME lot Internation seb No rouse B3 Corsajris Narre Pesa Weg Vulurra Ne 203 Nu 40 Sete Status Cargo Sumus Send Date i
103. e This is also available to be set up as an Automatic Report General Notification This is a general notification that allows users to input data in the Job Notes Section in the Notification Tab Any information in this screen will print on the Notification A Notes Notes Notification WIP Job Accounting Delivery Miscellaneous Forwarding Note AS REQUESTED SEE ABOVE INFORMATION VESSEL CHANGE AS DISCUSSED 76 Expedient This option provides the ability to create a request to Transport to pick up full import containers from the terminal for delivery The screen displays all the containers registered for the job and indicates the carrier assigned at job level or container level FCL Time Slot f ECL Tiene Slot Request ca a FCL Time Slot Request Job No 3002346 Request Format CSV Send Request to Carrier COYDEP COYNES DEPOT Send Container Number Carrier Request Last Sent v CONT1283848 COYDEP TEST1234556 OWENS 08 04 2013 Notes Report Progress cus ib info Output to arch prints 1 3742 1 CUS FCL TIME 3742 1 out Toggle Al Ok Cancel Select the format to send fie PCL Time Sot request Send Request Field Name Request Format to Carrier Description This is the Job Number that the FCL Time Slot request will be sent for Select whether the request is sent as a PDF document or a CSV file which c
104. e Bills associated with a Consol can be submitted from the Air Consol Registration screen using the E Submit All H Bills tool bar button Expedient will validate that all the required information is present for all the House Bills If all information is present ACR House Bills will be submitted If there are any missing details Expedient will display a list of the missing items for each House Bill For example m mm Custorra ACR Sobmssyon amp is Customs ACR Submission Details Master Bill 011 12345678 validation Errors ES House Bill Sender Ref Submission Results HBTESTI 52469 Failed Submession HBTEST2 52470 Fated Subrrsssinn Validation Errors Mandatory Field Missing Goods Descnption Mandatory Field Missing Declared Value OK Click on the House Bill number to view any listed errors in the pop up screen Double click on the House Bill number to open the House Bill in a separate screen to fix the errors 40 QB expedient When all errors have been fixed use the Submit All H Bills again to submit to Customs Any ACR House Bills that had been unsuccessfully submitted will be re submitted provided all the mandatory details have been provided Air Cargo House Bill Screen These records will be automatically created once a Consol and Job s have been created provided Masterbill and House Bill fields have been populated i fiie Ve Cormemurncition Oster bon OMA Mere Help 4 x A amp s p E t Y w Add Upda
105. e Date of Timeslot Request will be populated in the Container Management screen for the container Updates to transport instructions can be sent to the Carrier until they assign a driver to the delivery At this point any updates to the Carrier will receive an error message The error message will be displayed in Job Registration Container Details tab against the Container 143 QB Expedient EDI Event Updates from Carriers to Expedient TIME SLOT REQUEST ACKNOWLEDGED This Event is received for FCL bookings On receipt of this update the following will occur e The Accepted flag will be ticked in the Container Details tab in the Job Registration screen for the relevant container e AnEDI Order Acknowledgment event is created against the container TIME SLOT BOOKED This Event is received for FCL bookings On receipt of this update the following will occur e The Accepted flag will be ticked in the Container Details tab in the Job Registration screen for the relevant container e The Actual Time Slot Date amp Time will be updated in the Container Management screen against the container e A Time Slot Booked event is created against the container BOOKING CONFIRMATION This Event is received for LCL bookings On receipt of this update the following will occur e The Accepted flag will be ticked in the Container Details tab in the Job Registration screen for the relevant container e The Pickup Booking Date amp
106. e Delivery Tab in Add Update mode the Customer s Delivery Notes will pop up e Job Registration Notes each time a user adds updates a Job the Customer s Job Registration Notes will pop up e Customs Notes each time a user adds updates a Job and Broker Code is the Own Company the Customer s Customs Notes will pop up e Customs Supplier Notes each time a user adds updates a Job the Customers Suppliers Customs Notes will pop up e Forwarding Supplier Notes each time a user adds updates a Job the Customers Suppliers Forwarding Notes will pop up General Debtor Creditor Importer Aviation Security Forwarder Carrier Bank Detail Configuration Import Job Registration Pop Up Delivery Details Delivery Notes No Add Update Job Job Registration Notes No Add Update Job Forwarding Supplier Notes Yes Customs Pop Up Add Update Job Customs Notes No Submit Customs Notes No Add Update Job Customs Supplier Notes Yes Add Update Job ICS Notes No Export Air Consol Registration Pop Up Add Update Agent Notes Yes Export Air Job Registration Pop Up Add Update Job Job Registration Notes Yes Export Sea Consol Registration Pop Up Add Update Export Sea Notes Yes Add Update Agent Notes Yes Export Sea Job Registration Pop Up Add Update Job Job Registration Notes Yes AUTO DELIVERY DATE UPDATE On the occasion whereby you are not performing the delivery for customers but you want to complete the job to f
107. e can only have 1 active Vessel Arrivals data source either Lloyds DCN OR One Stop Please Note Lloyds DCN Unpacks can be used in conjunction with 1Stop Arrivals Once the Vessel information is loaded into Expedient it performs the following Vessels Masterfile Updates the Vessel with the latest a Voyage ID b ETA Dates for the most Australian Ports see data provider for further information Expedient updates the first port and estimated first port of arrival date based on the earliest date from the Vessel Information Expedient updates all relevant arrival ports and estimated port of arrival date based on the latest date from the Vessel Information ETA Discharge and ETA Destination Expedient updates the Vessel Arrival and Vessel Storage Dates only applicable for 1 Stop Data The container storage and available dates are updated if they are null or are the same as the job storage and available dates viewed from Job Details Tab Import Consol Job Registration After fields Discharge Port and Destination Port populate the ETA Disc and ETA Dest fields in the Consol Registration Screen based off the Vessel Arrivals Masterfile for each corresponding port After fields Discharge Port Destination Port and First Port populate the ETA Disc ETA Dest and First Arrival Date fields in the Job Registration Screen based off the Vessel Arrivals Masterfile Overnight Ships Arrival Process Updates all Import Sea Freight Jobs and Consols
108. ect and should be amended to match those used by the Shipping line Paper work ERROR RF0318 SECURITY CODE REQUIRED Error Description 3905797 Resolution One of the items either Bill of Lading or Vessel Voyage may be incorrect and should be amended to match those used by the Shipping line Paper work ERROR ID0632 LODGEMENT QUESTION NOT RELATED TO CURRENT DECLARATION 5UB 000000000000005 LDGMT QST ID 000000000000009 Error Description 2818620 Each Customs Declaration made to Australian Customs requires a number of Lodgement Questions to be answered The above message indicates that Question number 9 has not been answered This is a number that is defined by Australian Customs Resolution The system should evaluate the data in the Customs Declaration and compare the data against the rules programmed into the system based on the Australian Customs specifications However there is an override process that may be preventing the question being asked This is located in the Options Fix Lodgement Questions Remove the reference to this question or add the Question number in the screen with the Ash Question set to Yes Re Lodge the Declaration and ensure the offending question is answered NOTE Question 10 is an exception The issue with the message above noting this question has not been entered actually means that question 10 has not been answered with a positive answer ERROR ID0295 PREFERENCE SCHEME IS NOT AVAILABLE
109. einCubicMetres 250 60 NumberofPieces integer A O X NumberofPieces Ji 3 171
110. eport consists of over 40 fields If your site has the Accounting Module then it also includes the amount of money billed and the total profit on each consol The profit includes both Customs and Forwarding related accounts Generic Job CSV This report allows users to output job level data into a spreadsheet This report consists of over 40 fields If your site has the Accounting Module then it also includes the amount of money billed and the total profit on each job The profit includes both Customs and Forwarding related accounts 53 Customs Job Registration Supplier s Invoice and Customs Entry Process CUSTOMS available far pickup eis on Suppa CUSTOMS Create CHR PP wa CUSTOMS pel d is Invoice Classified Classify CMA b TLE Exist for Part nid kp mite A in Expadient Paris 1 o SEEGE CUSTOMS Create amp Send Fal T a T i Ww mmn i CUSTOMS CUSTOMS ni i oyes Send Aulhorty o a Create Cusions Create Nature 40 20 in Ensry Clear DD to Cueboma amp ta s 1 y Job Nature 10 20 FREI Cusiomer Customer a E Update and Re ir send Eny CUSTOMS Create Pre CHR Supplier s a Imola hiprmant s Print Delivery Docket Bock Pickup Request with Carrier Duly 31000 Create amp Send Final Invoice lo customer Fay Duty to cusioma an bahat of cusiomer F Para a a Optional Business Rule Driven
111. equired for Dangerous Goods during transportation Special Contains the numeric codes of special provisions that have to Optional Blank Provisions be met These provisions concern a wide array of subjects Limited The maximum quantity per inner packaging or article for Optional Blank Quantities transporting dangerous goods EMS This is the Emergency Schedule Optional Blank Inner This describes the type of inner packaging with the Dangerous Optional Blank Packaging Good Outer This describes the type of outer packaging with the Dangerous Optional Blank Packaging Good Category This is the Category of the Goods Optional Blank Special Enter any Special Clause that pertains to this good Optional Blank Clause 105 DELETING PARTS To delete many parts from the database in one action create a CSV file of the parts you want to remove Replace the TFL value for the parts with the word DELETE Upload the CSV file in the Sundry gt Download Data Files gt Load Parts File option QB bedient Please refer to Automatic Parts Download for the CSV file format required for loading the Parts file ENTERING PART WEIGHT INFORMATION To update the Weights of the Part you can perform this via Options Update Weights Field Name Client Id Supplier Id Part Number Net Weight Gross Weight Cubic Volume Package Type Client Id AUTO Supplier Id ARR Part Number K053 556R Net Wei
112. er tt _Payments_importer_ Apply Limits MA GOS BRA x Report EFT Payments Results EFT Payments Apply Report Limits EFT Payments Select queries to apply limitis against W Quany EFT Paymonts e This will bring up a spreadsheet e Click on File e Click on Save As e Click on the Save As drop down box and select CSV Comma delimited csv e Save the CSV file onto your local drive either your desktop or your company shared drive DO NOT ALTER THE FILE AS WE PROCESS THE FILE EXACTLY AS IT IS DOWNLOADED FROM CUSTOMS Then from the Customs Clearance Menu select Load EFT File See below screen eas al 2 Import EFT file je e EFT Location of data file C Users Helen Desktop Book1 csv Logs Copy Log to Clipboard Progress Start Import Click on Browse to load the windows Open File Location Window Select the CSV file and then click Start Import 133 CUSTOMS EFT REPORT Once the Customs EFT File has been loaded then users will be able to run this report to see the breakdown of EFT Charges from Customs To run this report to see how much you have paid Customs in the below screen enter OUR in the client code field then click OK A Print EFT Report Selection Payment Date Between AMADA ma and 17 02 2012 1x2 Report Format Job Type aJ Client Code rey BSB ACCT Owner EFT Print Supplier Name Yes 7 Report Progress Customs CMR EFT Re
113. erforming the clearance for your customers customer This is set up in the Debtor Tab in the Customer Masterfile Agent Info Interstate Agent Yes Once this is flagged as yes then users can enter the Agents Customers in the Interstate Agents Clients Masterfile Screen available in Options This screen allows users to enter the ABN ICS Bank Account Information and whether they are GST Deferred 117 Interstate Agents Client Agent Code DEMCON Al TEST ONLY CUSTOMER VIC Client SLCTEST Business Name DSLFAJDSFLJKA Contact DSLJADSLFJ Interstate Agent Client Address Address 1 1 STMITH STREET Address 2 Suburb COLLINGWOOD State VICTORIA Phone Fax ABN 11111111111 ICS Bank Acct Special Notes 118 Post Code 3011 Defer GST payment UPDATE BSB If the Bank Information that is used is not the Brokers Customers Agent s Client s then users can amend this for the relevant entry 2 Bank Account Details Broker Owner BROKER 5 BSB 014009 Acct No 322979629 Acct Name Amount 769 66 GST DEFERRED Customs Accounts can be set up with Customs to defer GST A GST Deferred indicator is stored in the Expedient System against the Customer Masterfile and or Interstate Agents Client Masterfile This is used only for printing of Pre Lodgements to ascertain the amount of Duty GST payable Once the Customs Entry is sent to Customs Customs know where that Customer is GST Deferred or not PAY AQIS This optio
114. eric rate that has been set up then it is possible to pore a search of the Rates Masterfile Mi TA R e LAS ul BH To DEMCO N Forw Charges Req d Det Not Creates iab No X049 Cost Charges mo Red e MIMTLAS POOL tories Ve Job Currendes Amt A m 3 50 Tot 0 00 Tat 157 GST Amount Exp Cos AUD Actions All Toggle Charges Green om Prepare Invoicing Invoice Screen 4 invoice Notes Posted Invoices Final Invoice 182 60 Profil 06 00 aO dei gt wT Aj i logh Lia c liaa So ven linasa Notes M Puidod linares 1 fna Leone QD bedient Once the User clicks on the Prepare Charges if Expedient can t find an exact Rates match the system will display all Approved Import Rates for that Customer leet i i Effects on On 6 1 09 08 2001 0908 2221 0008 3011 31 07 2001 30 07 3091 20 07 2001 01 042041 1004 2041 12720100 21 0 2000 11 01 3000 jm mae oen 20090 24 01 2000 101 01 2060 mart 01 21 2011 U Os 011 0317 2011 04 90 3017 0111 2013 ZALM 0307 2011 06 De 2011 01143011 AG AUNE 4UMEL MUA uw vo AUSVO ALIYO huti TS de A amp usve MUSYD AUEL Auta AUR ALNKL MUDA a Om ADA CON AAC oe x a ac eo Marte a A IA APA CONS AR COM ANI CONV DEF 2110 3008 Alleni aM 2020 MAA TA Q tas Haru LO reo oe The user can select one displayed on the screen OR REQUERY the Rates
115. et let Sd Lc vt ee m oe bun 107 CUSTOMS Entry Header Tabs aduer a ioxentistuet iuit eto ere 107 Customs ENUY BID es TD soonest adt toe ERE um hee bids indet divum dia 114 Customs Entry Submission POCOS iios ever AA RI S ne A ed BUM VU y deni ii 116 SU ein UY RETE 116 PAV WY Sern A 116 za PIVEN CODON ER 116 Update BB ta 119 SA A O a OR re eee 119 PAV AOS AA A MN 119 Payment AUtHOFTY A A 120 Possible ENUY SEALUSES sitemas ans da 121 o a A M AS 122 E E E A O o oo 122 VIEW E DI HISTON Me EE 122 VIMEO tods 122 Reset SUDIMISSION SAUS aa 122 Delivery iege 122 AQIS NEP Detalladas 122 inda COUCE c 123 Vew CADE M Cr 123 NW IDSA DST me 123 EVENTS pm c o nate mates 123 JOD NOS com eo he om m ett qun We natum Ate cuoio mam uM usen O 123 OTHRERJOB DETA ES oran 123 separate EN a 123 o T UTE 123 Reset CP OUSSLIIOLDS eo 123 FIX LOG PENE UE O 123 PAN EDECLARA TON deta eo res 123 AUTO PFANEDECLARA TIO Noain 123 Customs Error MOSSIE odias 125 Error IDULS a 125 EFFOD SIDO TOS uiu ta dia ta I p M SL M ii E EM 125 EON A DD 125 ERO O A E NN 126 A US TTL we uecaiome vedielen isan tien Peds eeu nus cadteue aban wa neiamaea ved au AN
116. ght DI Gross Weight Cublic Volume Package Type Description This is a no entry field and for display purposes only This is a no entry field and for display purposes only This is a no entry field and for display purposes only This is the Net Weight of the Part This is the Gross Weight of the Part This is the Cubic Volume for the Part This is the Packaging type of the part 106 Validation Mandatory Mandatory Mandatory Optional Optional Optional Optional Default Parts Masterfile Parts Masterfile Parts Masterfile Blank Blank Blank Blank Creating Nature 10 20 The Nature 10 20 can be created from the Job Registration Screen via Nature 10 20 Button or via Menu Customs Clearance Tariff Class Nature 10 20 This option is also available from the Option menu in the Job Registration screen CUSTOMS ENTRY HEADER TAB DAD SAA x n a ES EN PR 4 b le j da a Add Update Delete Fed Browse Previous Next Changes Submit Entry Pay Entry Pay AQIS AQIS AEP EDI History Pront Dec Entry Lines Entry Detais Ah No 6901154 i EDI Rus 5 Success but Modified User ID nola Nature 15 NUOSEA Entry No AAGEWWYPI Version 1 Entry Sues NEED Norm Split Normal AQIS Paid 249 00 Entry Date 20 12 2011 n ICS Sommany Customer Supplier Details Customer DEMCOMN ABN CCID 200 08 73605 EFT Yos Auto Entry Copias 1 Supple 1005 a VALD TY 4 Related Mo ORG N A P
117. have selected Internal as the Contact Type the a will provide a list of active Users Email Address This is populated when a Contact Name is selected This field cannot be updated in this screen If the email address is incorrect please update the Personnel in the Customer Masterfile or the User Masterfile for internal Users Email Addresses This table lists the O S Agent contacts and any internal Active to receive the Users that receive the Export Manifest EDI Personnel Ac EDI Export tive Users Manifest File Contact Type Select the appropriate contact type from the pull down Mandatory O S Agent menu Contact Name Mandatory Use the a to find active personnel at the Overseas Agent If you have selected Internal as the Contact Type the e will provide a list of active Users Email Address This is populated when a Contact Name is selected This field cannot be updated in this screen If the email address is incorrect please update the Personnel in the Customer Masterfile or the User Masterfile for internal Users Contacts to This table lists the internal Users to receive email alerts Active receive EDI when there is a problem sending the Export Manifest EDI Users Active Export Manifest O S Agent contacts can also be listed here Personnel errors Contact Type Select the appropriate contact type from the pull down Mandatory Internal menu Contact Name Mandatory Use the e to find active Users If you have selected O S Agent as the
118. he username that created the Sea Cargo House Bill System Username Generated Sub Date This is the SCR Creation Date Mandatory Today Sender Ref This is the Job Number Submission number System Generated Version This is the version of the message submitted to Customs System Blank Generated This is the House Airway Bill Number Mandatory Job Registration Consol No This is the Consol number Mandatory Job Registration Reference This is the reference for the submission Optional Blank Sub Master This is the reference for the Sub Master Airway Bill Optional Blank Job No This is the job number System Job Generated Registration Customs This is the message received from Customs System Customs Response Generated 42 Field Name Description Validation Default Cargo Status This is the Overall Customs Status for the Sea Cargo Report Mandatory Blank ICS Flight This is the flight number and airline Mandatory Job Registration ICS Arrival This is the arrival date Mandatory Blank Date No of Pieces This is the number of pieces on the house bill Mandatory Job Registration Gross Weight This is the gross weight for the house bill and the UOM Mandatory Job Registration Port This is the Destination Port Use the Al to perform a Mandatory Blank Destination lookup on the ISO Port Masterfile Port Discharge This is the Discharge Port Use the to perform a lookup Mandatory Blank on the ISO Port Masterfile Port Loading This is
119. hen the Details Tab appears allowing you to add the supplier invoice lines To load the invoice data automatically you have 2 options 1 Click on the Load File button 22 F This will allow you to load a CSV file that you have saved directly into this screen For File Formats and Rules please use the Help Facility in the screen When you have successfully loaded a CSV or TXT File you will receive this messag SYSTEM MESSAGE S G 3 D invoice lines have been loaded and the Details Tab appears Client Supplier Information You can email the Supplier s invoice using the CSV file format defined below You must ensure that you have added the email address first impinv lt yourdomain gt com au This will then allow you to email and load Invoices see the file specification section below Sale This is the Supplier You can click on to look up the related Suppliers for that Customer Code Mandatory Defaults from Job Registration Screen Mandatory Defaults from Job Registration Screen Mandatory Mandatory Field Name Description Validation Default Customs This is the Suppliers CCID This is the number Suppliers Code Customs Australia assign to this Supplier This is Masterfile mandatory for sending a Customs Entry Origin amp Pref This is the origin country and preference rule From associated with the Supplier Suppliers Masterfile Invoice Date This is the date of the Supplier In
120. hin the Nature 10 20 screen ERROR ID0244 PREFERENCE SCHEME DOES NOT EXIST FOR TARIFF Error Description Not all Preference schemes are valid for every entry More commonly the Preference is limited to the Country of Origin however there are also some Tariff s that are still not valid Resolution Either correct the Tariff or change the Preference to the correct Preference scheme or change it to GEN GEN indicates to the system to utilise the General Preference scheme ERROR 1D0152 LOADING PORT CODE JPNGY DOES NOT EXIST LOADING PORT Error Description Port used in the ICS are ISO un locode types Resolution Correct the Port to a valid ISO Un locode port code ERROR ID0545 AIR WAYBILL HAS NOT BEEN REPORTED Error Description All Air Waybills need to be reported by the Airline Cargo Reporter Resolution Either Correct the Waybill on the Entry or if it is correct have the Cargo Reporter to correct it on their report ERROR ID0013 OVERSEAS PORT MUST NOT START WITH AU Error Description The port listed on the entry for one of the Origin Ports is incorrect ISO UN Locode Ports listed outside Australia do not start with AU Resolution Change the Origin port to the correct overseas ports 127 QB expedient ERROR ID0550 NUMBER OF PACKAGES DOES NOT MATCH THE NUMBER OF PACKAGES ON THE CARGO REPORT Error Description 3905797 Resolution One of the items either Bill of Lading or Vessel Voyage may be incorr
121. if the Customer has been set Optional up as an Interstate Agent in the Customer Masterfile i e the Customer is acting as an agent for their customers to perform the Customs Clearance Select the Customer s customer You can perform a lookup on the field by clicking Al Supplier This is the Supplier of the goods being shipped This is Mandatory linked to the consignee You can perform a lookup on this field by clicking i Or you can perform a quick one letter search by typing in the first letter of the Supplier e g D tab will display the look up screen with all supplier s starting with the letter D Shipping Co If the import job is for Sea freight this field will appear Conditional and it will be populated by the Shipping Company from on link to the Consol if the job is linked to a Consol with a Shipping Consol with Line In this scenario the field cannot be updated Ifthe a Shipping Job is not linked to a Consol this field can be updated Company Job Class This is the job class of the shipment Select the drop Optional down selections If a Job Class does not exist and you require a new one to be added then please contact your manager or GMA Support Vessel This is the vessel which is carrying the shipment You Optional can perform a look up on this field by clicking aJ This vessel information is sourced from the Vessel Masterfile which is found in the Administration Menu Vessel Name This is the vessel name and populates fro
122. ilestone 1089 ALE Supplier 1018 amp NIPPON PILLOW BLOCK SALES CD 1 lob Class FA Orders t transport Details Goods Vesse AALWAN ANC WANGARATTA Lloyds 9334167 Voy ID 0445 GOODS FOR SELLING I Load Por First Vessel i Place Rect DTVA Fist Port AUMEI lt MELBOURNE Fist Arrival 03 01 2013 De Port AUMEI MELBOURNE ETA D DIAM AM Dest Port AUMEI MELBOURNE ETA Dest 03 01 2013 I i j Mo Pkgs 45 Wee 75 0 KILOGRAMS DO Refrigeration None Pio Type l Volume OOO M OWENC Hon Customs Vel Vessel Aval j Vesse Storage L Ft PIC Prepaid HB Currency l Forwader ABCINT ABCD INTERNATIONAL FREIGHT INC Broker APCAIKY THE FORWARDER PTY LTD donds Depot entry No LINK CONSOL This facility is available from the Link menu in the Job Registration screen The consol number field can be manually entered and saved into an existing job CONTAINER DETAILS LOAD FILE You are able to load a CSV file from your desktop directly into the Container Details tab as long as the data conforms to the required format documented below To use this feature Register the Import Sea Job and click on the Load File button that appears at the bottom of the Container Details tab You can then browse to the required CSV file and click on the Open button The load process will advise you if the load was successful Click on Exit to see the containers loaded into the screen If there is an error in the file e g there is missing information which is mand
123. ill generally be the same code as the customer code If this field is null then the Bill to will default to the client OTHERWISE e f your company is not the Broker for the Job then the Bill To field will be populated with the client Forwarding Bill to Code in Customer Master File Importer Tab This will generally be the broker Please Note The below message indicates that you are acting as the Customs Broker but not the Forwarder hence you need to include only the Customs charges when billing the Customer Forw Charges Not Req d Cust Charges Req d but Not Created Expedient lookups the code in both the Forwarder and Broker Code field in the Job Registration screen If the Broker Code Field is set to Own Company in the Customer Master File that is you are the company then Cust Charges Req d but Not Created will appear the same rule applies for the Forwarder Broker ELICUS a See below for the Own Company flag in the Customer Masterfile Own Company Yes The below example shows that the forwarding charges are not required The Forwarder Code in the Registration is not your company that is Own Company is not set The Broker Code however is your company Forw Charges Not Req d Cust Charges Req d but Not Created 161 Field Name Exchange Var QB expedient Description Validation Default This is the Exchange Variance indicator This allows users N A Custo
124. in the screen shot below Name Type Size 2 Public 4 03 2011 1200 PM Fue Folder g amp Document 1p016014_104026 sik 4 04 2011 1201 PM Microsoft Office Ex 3 KB 2 items tatus Online Mine syadapuity Not available PRINT LABELS This option is available from the More Options menu in the Job Registration screen COPY JOB Once users have completed the Job Registration Creation process the copy job function can be utilised This is selected via the Options Toolbar More Options Copy Job This copies all of the job information to a new Job Number excluding any Notes Container Attachments and Charges except where the Job Type is LCL FAK then the container number Type ISO Type and Seal Number will be copied to the new job CONTAINER SEARCH There will be occasions whereby users will need to find a job with a specific container From the Job Registration Screen select Options Find Jobs by Container This will then pop up a screen see below Moo p NERONE 2 Search Container Details Container No Available Date Required Date OK Cancel la Enter Container No search citer If the container number returns more than 1 job then the Registration Screen will display 1 of XX at the bottom of the screen 73 QB expedient OPTIONS DOCUMENT SCREEN This screen allows users to select which Documents are required and of those documents which have been received see
125. ing Customs EFT File In order for Customs Brokers to report on EFT activity when completing Customs Entries Expedient users need to routinely log on to the Customs Interactive Web Interface and download a file to Expedient for processing Login to Customs Interactive e Reports e EFT Payment e Enter in Start Date e Enter in End Date e Enter ALL in remaining three fields e Click Apply Limits and process Apply units esigggcigiEG BO CUSTO MS Apply Report Limits EFT Payments Select queries to apply limitis against Query EFT Payments Enter limit value s Separate multiple Enter Start date e g 01 01 2005 0811112005 values With a comma eu 10 11 Ti Tenn shnl eno greate 44 ons Note Avame must he enteregror each E En date Cenorting paco shouid ve no greater ogro limit To select all available values for a limit enter ALL in the text box Enter Importer ABMICCID e g 220041 09413 LL enter Importar CAC e g 1 Enter Consolidation Identifier 6 0 AAAAREAL LL To apply mite and process selected queries click button Status Wailing Tor userto apply limits e Wait for the next screen to appear which may take some time e Monitor the status bar in the lower right hand corner Status Completed Successfully 343 rows returned oly Limits and Process e Click in the drop down box and select Results EFT Payments 132 A https www ccl customs 2ov au intelligence therv
126. ion Job Registration Job Registration Job Registration Job Registration Job Registration Job Registration Expedient Field Name Description Validation Default Weight This is the gross weight of the Container Optional Job Registration Cargo Status This is the status of the submission to Customs System Blank Generated Addresses Tab Consignee This is the Name and Address Details Mandatory Job Registration Shipper This is the Name and Address Details Mandatory Job Registration Extra Info Tab Freight This is the Freight Forwarder Indicator This must not be Mandatory N Forwarder Ind null Responsible This is the Responsible Party ID Optional Blank Party ID Overseas These are the Overseas Routing Codes Optional Blank Routing Codes VALIDATE HOUSE This option provides the ability to validate the information in the SCR House Bill before submission Use the a toolbar button Validate House in the Sea Cargo House Bill Reporting screen SUBMIT HOUSE This option provides the ability to submit one SCR House Bill at a time provided the SCR House Bill has not already been submitted This option is available from the Sea Cargo House Bill Reporting screen toolbar button Submit House Any errors arising from missing information will be displayed in a separate pop up screen 33 COMMODITY DETAILS Commodity Details consist of the container number and related information This information i
127. is the date the submission was made to Customs Optional System Generated UserID This is the user that sent the Customs submission Optional System Generated Entry This is the status as of the entry updated by Customs Optional Customs Status ICS This is the Customs Clearance Status for the job This N A Customs Summary information is colour coded N red S yellow Y green The text will be displayed in the worst case colour against the job Customer This is the customer code for the client Mandatory Blank 109 Field Name Description Validation Default ABN CCID This is the ABN CCID of the Customer that you have clearing Mandatory Customer Supplier VALB Related Supplier Indicator ORG PRF the goods for Masterfile F3Please Note If the ABN CCID is not recognised by Customs Australia then the Entry will not be able to be lodged from Expedient The ABN and CAC number if entered is populated from the Customer Masterfile This is the Supplier that is supplying the goods on the Mandatory Blank shipment that need to be cleared You can click on the to display a list of Suppliers for that Customer The Supplier s Masterfile is found in Menu Administration Supplier s Masterfile If this Supplier does not exist then you can add the Supplier from the Look up screen See Below Qamr Code Supplier Nome 1234557890 A TEST SUPPLIER ABR TESTING SUPPL _Query hos found supplier records This is the Valuati
128. ith the Customs Entry 122 QB bedient ENTRY CODES This allows you to enter the Additional Codes against the Header of the Customs Entry VIEW CSA DETAILS Cargo Status Advice Message This displays the Message Details that have been sent from Customs VIEW DSA DETAILS Declaration Status Advice shows what the message progress is with Customs This is turned off by Default EVENTS This allows users to see the Events for the Job JOB NOTES This allows users to View Add Job Notes OTHER JOB DETAILS This allows users to view further Job Details SEPARATE ENTRY This allows you to separate an entry This can be performed if you wish to submit multiple entries For example you may wish to lodge one Customs Entry per supplier if the shipment has multiple suppliers SHOW RETURN DETAILS This displays a summary of the information returned from Customs RESET CP QUESTIONS This allows users to Reset the CP Answers to the Questions you have been asked This can occur if you have made an error in answering one or more Questions and want to start again FIX LODGEMENT QUESTIONS This option allows you to force the system to ask a particular question number for a particular entry PRINT DECLARATION This option allows users to print the Customs Entry AUTO PRINT DECLARATION When the Customs Entry Number from Customs is received by Expedient the system can automatically print the Entry to your local Branch Printer This printer mu
129. lease send an example of the agent s EDI Manifest to Expedient Software for investigation using Support Tracker Export Manifest Information Do we send This indicates if you want to send Export Manifest EDI to Mandatory Export EDI Files the Overseas Agent to them Sender Ref This is your reference to the Overseas Agent so they know Conditional Blank the Export Manifest EDI came from you The Sender Ref is on Send usually the code the Overseas Agent uses for your office Export EDI is Yes Export File This indicates the trigger for sending the Export EDI Conditional Trigger Manifest automatically Select from the pull down menu on Send Export EDI is Yes This is the number of days after ETD the EDI Manifest will Conditional be sent on Export File Trigger is ETD 14 Field Name Description Validation Default Contacts to This table lists the contacts at the Overseas Agent and Active receive alerts internally to receive email notifications when new or Personnel Ac regarding the updated Import Manifests have been received and if there tive Users EDI Import are any errors processing the data There must be at least Manifests one contact at the Overseas Agent and at least one Successful Erro internal User to receive email notifications rs Contact Type Select the appropriate contact type from the pull down Mandatory O S Agent menu Contact Name Mandatory Use the a to find active personnel at the Overseas Agent If you
130. livery Type This is the method in which the FCL is to be delivered Optional Blank possible values S L Doors Cabin Tilt Tray Tipper S L Doors Rear 61 e Standard Trailer e Drop Trailer e Unpack amp Re Deliver Storage This is the date in which the container commences Optional Vessel storage charges Masterfile via 1 Stop Required Date This is the date and time in which the container is Optional Blank Time required Net Weight This is the Net Weight of the Container after any Optional Blank deductions Gross Weight This is the Gross Weight of the Container before any Optional Net Weight deductions This is the Net Weight plus the Weight of plus the Container Container Tare H3Please Note Expedient stores maximum Container Weight Tare Weights which is used to calculate the Gross Weight Value This can be overridden by a user See Appendix A Pcs This is the number of pieces within the container Optional Blank Mark and Numbers Tab Marks and The marks and numbers used to identify the cargo not Optional Numbers the consignee Various Information Tab Lodgment Date This is the Date of Lodgement If the Customs Module is Conditional Nature active this is a no entry field used for display purposes on Customs 10 20 only This date is populated when a user lodges this job Module screen within the Nature 10 20 screen Date of This is the Date of Clearance If the Customs Moduleis Conditional Nature Clearance active
131. ll number 3701366 2 XML Load Errors Cannot add Shipper Country to HouseBill ADDITIONAL HOUSE due to error in XML field Country Cannot add Consignee to HouseBill ADDITIONAL HOUSE due to error in XML field Consignee O S Agent 102KWP Load Port AUMEL Destination Port AUSYD If there is any missing data in the loaded file the errors will be listed in the email Sending EDI Manifests to Overseas Agents EDI Manifests can be sent from Expedient to the Overseas Agent if the details have been set up in the Agent Mapping screen The Manifest can be sent automatically or manually AUTOMATIC SENDING Expedient will run a regular check usually every ten minutes to see if any manifests are ready to be sent based on the EDI Manifest trigger in the Agent Mapping screen The date and time the Manifest was sent can be viewed in the Export Consol screen NAWB Details Rating Details Address Details Valuation Details Other Details Agent Information Job Type Consol Master Department VEA Q Issued By QF A Date Reg 04 05 2012 hea Agent EDINZ QQ EDI NZ MANIFEST TEST EDI Date 04 05 2012 H4 Time 14 10 Sent Yes FWB Status Not Submitted The EDI Sent flag indicates whether the file has been sent or not and also indicates whether the manifest was an update M indicates the EDI Manifest modified an earlier version of the manifest On successful
132. lly add a new Port and Estimated Arrival Departure Dates to a Vessel in the Vessels Masterfile if 1Stop has not reported it ie Adelaide This new port and date will then be used in the above Ships Process see below date for AUFRE which has been added manually Ee Yer PAM tjip M Ali Lye Dep Had Howse Deed Mel Ve Areas Vea opor Please Note When the Actual Arrival Date and Time of a vessel is received from 1Stop Expedient then updates all jobs on that Vessel with an ATA Event Actual Date Time of Arrival 1 Stop Automatic User Reports e There are 3 separate reports that are generated nightly These are e Full Vessel Schedule Listing that is received from 1 Stop e Consol Updates Report lists all Consols that have been updated as a result of process the Vessels Schedule File Forwarding Module only e Job Updates Report lists all Jobs that have been updated as a result of process the Vessels Schedule File To add or remove users receiving the above reports via email go to the User s Masterfile in Administration Menu select the User and select Options User Options 154 QB bedient Charges Accounting Module only Preparing Charges Expedient allows users to prepare charges for the shipment from the Job Registration Screen This is accessed from the Charges Button or from the Options menu in the Job Registration Screen Cust
133. ls Users Masterfile see below enn e Med du un User ID Login Name Ful Name E mail Branch Direct Phone Customs Printer Accreditations amp ICS Broker No tae brettx BRETT KING bre DP grasust com su MELBOURNE BRANCH Expiry Dates 123 Payment Restriction lt 500 up to 500 00 AQIS No 1234567890 16 09 2008 Dengerous Goods 1234567890 11 08 2005 Aviation Security 123456789012345 18 11 2005 Super User Yes Style Expedent iware F3Please note The Payment Authority Amount is calculated off the total amount payable for the entry it will not take into account previous payments refunds for entry amendments Under the current Customs guidelines Expedient cannot fully identify if GST will be payable or deferred Expedient performs the best based on the defer GST flag in the Customer Masterfile so this could result in a differing amount being calculated Expedient does not calculate Wine Tax Luxury Car Tax Dumping Duty or Countervailing Duty so these could result in a differing amount being calculated and paid If the module is turned ON but no restriction is entered against a user then they will have unrestricted payment amounts assuming they are a broker OR been granted payment privileges if IMD PAY option is turned ON 120 dient software Charges This button displays the Estimated Customs Charges on your Customs Entry CHARGES AUD Cu
134. ly sending the EDI an email will be sent to the Agent EDI Receiving Manifest Contacts for the Oversea Agent listed in the Agent Mapping screen when a new EDI Manifest is sent or when an update to the Manifest is sent Sending the EDI Manifest will also create an event which can be viewed in the Manifest EDI Submission History from the Options menu in the Air and Sea Consol screens 23 8 Manifest EDI Submission History MessagelD Date Time No Jobs User 418 24 04 2012 15 32 14 l michael 321 12 04 2017 3 52 03 l michaell Double click on a row in the Manifest EDI Submission History screen to view the original text of the EDI message E GM Test Sie Reade ms 4 m 1 version i encoding UTI lt ManitestMessage gt Transactioninto MessageSender DEMCON MaessageZender MessageRecipient DEMCON MessageRecipient cMessagelD 41B MessagerlDb l Created 2012 04 24T15 32 14zZ Created Transactioninta gt Manifest MasterbillNumber 1 70956 La erbiillNumber MBReferenceNumber B000675 MBReferenceNumber PrepaidCollect Fropaidcoilect de P r lt Mo de h neCode gt Js i ne PlightNumber gt 0001A lt FlightNumbe LoadPort MEL LoadPort Destinationrort INA Dastinat nPort TeeTee Thats a fee ri m If there is any missing information in the EDI Manifest file a message will be sent to the Internal Export Responsible Contacts listing the missing details MANUAL SENDING Select the option Send EDI
135. m the vessel Optional code This is the unique Lloyds ID of the Vessel Optional This is the voyage id of the vessel and its current voyage Optional Tranship This is a description of the Transhipment vessel Optional Load Port This is the Port of Loading of the vessel Optional 58 Default Blank Blank unless linked to a Consol with a Shipping Company Vessel Master File Vessels Master File Vessels Master File Blank Blank QB Expedient Place Rect This is the place in which the vessel is received This is Optional Blank usually the same as the Load Port First Port This is the first port of call of the vessel Optional Vessels Masterfile Disc Port This is the Port in which the feeder vessel will be Optional Blank discharged at Dest Port This is the final destination of the vessel Optional Blank DTVA This is the Date of Valuation or Bill Cut Date This is used Optional Blank by Customs to determine the rate of duty if applicable First Arrival This is the date in which the vessel arrives at the First Optional First Arrival Port from Vessels Masterfile ETA Disch This is the Date in which the vessel arrives at the Optional Vessel Discharge Port Masterfile based on Disch Port ETA Dest This is the Date in which the vessel arrives at the Optional Vessel Destination Port Masterfile based on Dest Port This is the description of the goods being shipped This Optional is set to one line of goods
136. mer to Enter a variance on the Exchange Rate when entering Masterfile charges in Foreign Currency but billing in AUD The calculation for invoicing when the Exchange Variance is set is AUD FOREIGN AMT EXCHANGE RATE 1 Exchange Variance 100 Please Note The Job Currency must be populated with an Exchange Rate for this to calculate This is the Job Number This is a no entry field and used for Mandatory Job display purposes only Registration This is the House Bill This is a no entry field and used for Mandatory Job display purposes only Registration 162 Field Name Description Validation Default Job Currencies The Expedient System allows users to invoice in up to 3 Mandatory Job Foreign Currencies For example you may enter USD and Registration EURO in the Job Currency Field see below Job Currencies USD Cal 0 9000 EUR Q 0 4865 a Then in the charge lines ensure at least one charge of each currency exists Code Description FXC PP COLL Cun EDO 2308 EDO TRANSACTION Collect EUR FSF 2312 FUEL SURCHARGE Collect USD Please Note To be able to change the Currency on the line items the General Ledger Code must have the FXC Indicator set to Yes This is accessed from menu General Ledger Chart of Accounts If you now hit the system will create 2 new invoices 1 for each currency Please Note Once you have created an invoice any further changes to either the invoice or the charges screen will not be
137. mp irw IATA X4 130308 re We DARIA PARDI et 2474 e418 MARDO BADIA ELIO APM PANA EHI The CSV report i each container kes 0 364 Mabef ore KAJSA Ma RAS EAJ ba Wer It wer EIU EN WALAN wer Sy vel WAAL wee ncludes container type vessel availability dat M 4 LILA SY TIM A TRADE MAA j NOAA COTA DV baigh OITA TRADE apro y D wx CONTA veoh ini u TRATW ADFO 1000 Trees S O DMI CUATES tale Mow v LDASFAL RADA A1DvOOELUC EF UP ILLA COR AAGA EN tae a SEESE f 78 Validation Default Optional Conditional Defaults from Job Registration Screen Mandatory Defaults from Job Registration Delivery Details or Container Delivery Details Optional Optional System Generated Optional N A ue arsi Dee Chert ara Debrer ecu 1 AA 2 abr atad Dey FLUR Pato FU pah d wy rr PA 23 wr 9 wn i Jun vr wT vu e information and the delivery address for EH bedient Expedient allows users to modify the data that prints out on each of the forms along with what wording EDITING NOTIFICATIONS appears on the notifications The below screen is accessed via the Administration Menu Company Details Generic Notifications Regist E hb tend owe Previos tenet PHoftcanon Dets Output Horta vt mc f Cusmune esa Change bes rtan PAI IC TO CLIENT vitreis VU Een en CHANGED Puer sed he gm bie be uut Fiebd hate he Module CUSTOM A Chent fene Menu ULA ITV
138. n AUD This is the Local Currency Amount The Expected cost of the Creditors charge amount This is optional and is configurable at the company level Contact GMA Support if you want this added removed This allows users input the expected cost and when the invoice is posted the profit will be taken up automatically If this value matches with the creditor s invoice then the job will not appear in the Work in Progress report If it doesn t match then the job will appear on the Work in Progress Report in which case users will need to apply a further job journal to re adjust the cost See General Ledger Module Job Journal Manual for further information F3Please Note This is a no entry field for Account Codes that have a No Mark Up Indicator set to YES in the Chart of Accounts Masterfile in the General Ledger Menu This is the amount of GST This is a no entry field and for display purposes only This is the Total Line amount 164 Validation N A N A Default Blank Job Registration Blank Local Amount if No Mark Up YES Amount Amount GST Amount if applicable QB expedient Prepare Invoice Once you are happy with the charges currencies and exchange variances where applicable you now can prepare the Invoice Click on the Number button to create an Invoice and corresponding Invoice Please Note This is not recommended if more that 1 invoice is to be created and sent to the cus
139. n sends the relevant information to pay AQIS Only a User with a valid AQIS number and an expiration date greater than today within the User s Masterfile can perform this function Similar to paying Duty the AQIS payment can be drawn from the Brokers Account or the Customers Owner Account See the below screen of the Payment Option Please Note If the OWNER option is not available to any user please inform the Expedient Support team who will be able to activate this e Eis e A Bank Account Details MARCI ER Broker Owner BROKER BSB 242200 Acct No 32233223 OK j Cancel Enter either 9 Broker or O Owner OVE 119 PAYMENT AUTHORITY Expedient can enforce payment level authority when paying an entry QB bed This is set to off as default If this is a feature that is required then please contact GMA Support to activate this Once this feature is activated Payment levels are set up in Menu Administration Company Details Entry Payment Levels The data in the Pay Levels is entirely up to the company policies The below list is a guide only boty Puy Lerret Mineria EXPELISENT DEVELDOMENT He LS Add Update Delete Find Browse Previous Next Ertry Pay Levels Masterfilo Level Code MP Level Desc PAYMENT NOT ALLOWED Max Amours b Once the above has been set up a Super User can then set an individual s payment level in the Users Masterfile This is located in Administration Company Detai
140. n this case you will see this error Resolution In most cases the issue here is the ABN has changed or is incorrectly been entered Use the ICS to query the ABN via the Client Search facility Once found then enter the correct ABN CAC in the Customs entry screen To update your customer s ABN in Expedient Main Menu Administration Customer Master File Update the ABN Field once you have found the client ERROR 1D0188 CAC REQUIRED Error Description All parties must be registered in the ICS When the party is a Registered Australian Business the ICS uses the ABN Australian Business Number However sometimes companies have more complex ABN configuration where there is a requirement to utilise the CAC Client Activity Centre component to the ABN to correctly identify the party Resolution Use the ICS to query the ABN via the Client Search facility Once found then enter the correct ABN CAC in the Customs entry screen To update your customer s CAC in Expedient from the Main Menu select Main Menu Administration Customer Master File Update the ABN Field once you have found the client This has enough characters to enter the ABN and CAC numbers ERROR 1D0172 SUPPLIER IDENTIFIER XXXX IS NOT CURRENT OR DOES NOT EXIST Error Description All suppliers must be registered in the ICS Suppliers in the ICS are identified by a CCID Customs Client ID unless the supplier is located in Australia then the ICS uses the ABN
141. nd set up the invoice type contact type contact names and email addresses at the contact and within your company These contacts will be automatically sent an email alerts when invoices are imported from the selected company f invoice Downloads EXPEDIENT DEVELOPMENT v 2 A 4 4 b Add Update Delete Find Browse Previous Next Auto Invoice Admin Client Code DEMCON A TEST ONLY CUSTOMER Invoice Type Contact Type Contact Name Both Internal HELENTEST Import Internal MICHAEL LUCY Export Client Tania Tania n 98 Email Address helens expedientsoftware corn au michaell expedientsoftware comau taniab expedientsoftware com au Creating TLF s TLF s are used as short codes storing information such as Tariff Stat and Treatment Code This allows users to save time in data entry and when changing TLF information This is accessed via the Main Menu select Customs Clearance Tariff Class TLF Maintenance function TAF Input Screen EXPEDIENT DEVTEST Ben r v Lal x E ren E b Add Update Delete Find Browse Previous Next TLF Input Screen Part Information TLF Tariff Stat UO SUQ TRE instr Type Instrument RNO AHECC Code E UO 0201A 22030069 20 LA 1 TX A 01003284 A Q Description MEAT OF BOVINE ANIMALS FRESH OR CHILLED BONELESS Valid Import Yes Valid Export Auto Rated 12 02 2013 i Last Used 23 01 2009 ru Scheme Rate GEN 45 08 Additional Information Amended helens Date 08 02 2013 ua Approved he Da
142. nt information then click OK to classify all the parts where a Client Part Description and TLF Code have been entered Once you have classified all parts the system will display the following and return you to the Supplier s Invoice Screen LOAD FILE FEATURE You are able to load a CSV file or a text file from your desktop directly into the Suppliers Invoice screen as long as the data conforms to the required format documented below To use this feature Add the Suppliers Invoice and then enter the job no Once you are in the Invoice No field you can click on the Load File button that appears on the lower area of the screen You can then browse to the required file CSV or TXT and click on the Open button The file will then be read into the screen line by line If the program detects an error you will get a message explaining the problem however no further lines of the file will be processed after this error i e there are 10 invoice lines in the file but the system detects a problem on line 5 only the first 4 lines will be loaded If errors are detected you will probably want to cancel the invoice you are adding fix the errors in the file and then start the load process again The file format must be A comma separated values csv file easily created in Microsoft Excel OR a pipe delimited text txt file see the following examples The data must be in the following order Part Number Mandatory Quantity Mandatory
143. nt of Duty Calculated on the Customs Optional From the Entry Custom s Entry Difference Duty Calc minus Duty Paid N A Calculation Landing Enter the Landing Charges as you wish them to appear on Calculation Charges the Landed Costing Charges Include O seas Freight Port Chgs IDF THC AHF SCA ACA Fee Compile Fee Del Order ITF Cartage Storage Agency AQIS O S Chg Other Invoice Value This is the total of all of the line items on the From Line Total Supplier s Invoice as entered by users Supplier s Invoice Invoice Value This is the calculation of all of the line items on the From Line Calc Supplier s Invoice as calculated by the system Supplier s Invoice Invoice Value Line Total minus Line Calc calculation Difference 138 Field Name Weight Volume Line Total Weight Volume Line Calc Weight Difference No Lines Description Validation This is the total of all of the weight items on the Supplier s Invoice as entered by users This is the total of all of the weight items on the Supplier s Invoice as calculated by the system Weight Line Total minus Weight Line Calc N A Number of Supplier s Invoice Lines N A Default Supplier s Invoice From Supplier s Invoice calculation calculation Please note The Landed Costing screen for New Zealand sites has few fields and includes the Supplier Name 139 QB Expedient Carrier EDI This module provides the ability
144. o entry field and is used for display purposes only This is the GST Exemption Code You can click on the to lookup the GST Exemption Codes that is downloaded from Customs This is the Supplier Code You can click on the a to lookup the Supplier Masterfile This is the Origin Country of the Part You can click on the to lookup the Country Codes Masterfile This Masterfile is found in the Administration Menu Country Codes Masterfile This is the Product Preference Scheme Code You can click on the to lookup the Preferences that is downloaded from Customs This is the Product Preference Rule Code You can click on the C to lookup the Preference Scheme Types that is downloaded 102 QB bedient GSTE Q AD CSC Code OA TLE Validation Mandatory Mandatory Optional Mandatory Optional Conditional on ORG Conditional Default Customer Masterfile Field Name Description Validation Default from Customs on PRF Supplier This is the Supplier s Part Number Optional Blank Part No DRC This is the Product Dumping Exemption Code Optional Blank ADJ This is the Product Adjustment Percentage Optional Blank ICN This is the Product Import Credit Number This identifies the Optional Blank Credit Spend CSC Code This is the Product Security Code A Customs allocated security Optional Blank number that must be quoted when the goods being entered are subject to compliance with either end use c
145. ob No Liept semi oat Loxe Aroount Na MI ter Arca inc Aran mt teal 3000716 vis DEMCON DU 2300 DUTY GST AND CUSTOMS FE 2141 19 2741 19 3000718 vis DEMCON DU 2300 DUTY GST AND CUSTOMS 12 42 12 49 i E Previcus Elled 6 00 Previous Com 10964 76 Balance 10964 56 Entered By tanist Entered On 29 03 2011 aston GST Amoure 0 00 Sub Tota 3133 68 Cheque Difference 0 00 Cheque Tota 3133 66 gt a SSS zd Creating a Landed Costing After you have created a supplier s invoice and job and preferably prepared charges users can create and print a Landed Costing Users have the option of creating a Multiple Currency Supplier Landed Costing or a Single Supplier Currency Landed Costing This can be performed in the Options More Options Landed Costing in the Job Registration Screen or from the Customs Clearance Main Menu Landed Costings folder Input Landed Costing or Legacy Single Supplier Costing Single Suppliers Currencies 136 QB expedient ap By clicking the button or typing A will place the cursor in the input screen in Add Mode PA gt pt d GP Landed Costings EXP DEVEL Pe Yew Qphons GMA Mam Help w RN A Add Updole Deiele Find Browse Previous Nex Print Cosling lo Excel Prin Cosling Summary Modify Exc fates LANDED COSTINGS Details Client Job No 3904088 vis OurRef DUTY DETAILS LANDING CHARGES VFD AUD 33444 45 O seas Freight 0 00 Stor
146. omer to Receive 1 Invoice er to Receive More than 1 Invoice 155 There are 3 ways to prepare charges MANUALLY ENTER CHARGES To use this option the user can simply click on the update button This will allow the user to input charges manually There is an option in Expedient to include Default Company Tariff Charge Codes based on Job Type and Job Class The company tariff is maintained in the Rates Module Forwarding Rates Rate Account Codes screen See the Rates Module User Manual for more information See below REL e M we 7 TI Che oe hb O Tons NI Te MHO For Charge Asg d but o Cream NI CON O pe Urges Mt No TOP Cui Arge Wet Regd d Pragae Qupa 9 Pope emen loose APELADO Exchange Yar Lo m ens Sates brams fade D rated iran d fed rs ALD S po curt aub Tra DIM gt 1181 PA Sy noo GET noo Tot bun in Once the user clicks the Update button based on the Rate Account Codes Screen the default Charge Codes populate zz Mi 2 Og o Charges lob Grrenges Actores BH To EE Su Forw Charges Coated a All Charges B Jab No 7000049 Cust Charges Not Reg d te i Mouse ALMWELASSOOLIZI Dxhange er oO Conde Descriptor Fx Ty Tye PPICOLL Cun FNC Aurel Local Amat AUDO GST Amount En Com AUD Profr Lake XX Amount CHR 2341 CMR TAME FE Collect MIJO 1025 ony i 100 oo Oop mo 74m DELIVEMY O I Collart uin nno mu 100 1220 OVERSEAS S Fe Collett AUD 109 0
147. oms Declaration there may be a requirement to provide AQIS Australian Quarantine and Inspection Service additional information This information is used to determine the Quarantine risks along with monitoring of shipment of interests to AQIS One of the items to be provided when Declaring AQIS items is the Producer Code Each Producer is allocated a unique code in the AQIS systems Resolution Find the appropriate Producer code either via the Zoom Lookup facility or via the Customs Interactive web site ERROR ID0632 LODGEMENT QUESTION NOT RELATED TO CURRENT DECLARATION SUB 000000000000004 LDGMT QST ID 000000000000007 Error Description 3838867 Each Customs Declaration made to Australian Customs requires a number of Lodgement Questions to be answered The above message indicates that Question number 7 has been provided when not required too This is a number that is defined by Australian Customs Resolution The system should evaluate the data in the Customs Declaration and compare the data against the rules programmed into the system based on the Australian Customs specifications However there is an override process that may be overriding these rules and asking the question in error This is located in the Options Fix Lodgement Questions Remove the reference to this question or add the Question number in the screen with the Ask Question set to No Re Lodge the Declaration and ensure the offending question is answered ER
148. on Basis The code used to indicate the Mandatory TV Valuation Basis from which the Customs Value is derived Transactional Relates to the particular Valuation method utilized to Value determine the Customs Value of goods You can click on Q to display the List of Valuation Basis If there is a Valuation Basis that does not exist please Contact GMA Staff This is the Related Supplier Indicator Tick this box if you want Optional Blank all of the Entry Lines to have this set to yes This is the Country of Origin of the Goods You can click on amp Mandatory Load Port to display the list of Countries The Country Masterfile is from Job found in Menu Administration Country Code Masterfile Registration This is the Preference Scheme Type You can click on A to Mandatory General display the list of Preference Scheme Types for the Country of 110 Field Description Validation Default Name Origin If this doesn t exist then please contact GMA Staff RULE This is the Product Preference Rule Code You can click onthe Mandatory Blank Ci to lookup the Preference Scheme Types that is downloaded from Customs DTVA This is the Date of Valuation Mandatory Job Registration ITRM Thisis the ICS Invoice Terms You can click on to display Mandatory Blank the list of IMD Invoice Terms If a Term doesn t exist then please contact GMA Staff ITOT This the Invoice Total of the Goods Optional Blank Currency This is the Currency Code of the In
149. on the Repost button This will perform another search See button After the Job No has been inserted a Pop Up Message displays if the Client is set to Entry Type Ask at Entry Time in the Customer Masterfile Import tab see below AL INVOICE LOAD OPTIONS e Select Entry Type Consolidated Not Consolidated Consolidated Selecting this groups the like TLF s Origin and Preference onto a single line on the Customs Entry Non Consolidated Selecting this keeps each line separated on the Customs Entry 108 Mandatory Job Registration Conditional on Entry Type flag in the Customer Masterfile Importer tab QB expedient Field Description Validation Default Name Nature This is the Nature Type This automatically sets a value based Mandatory Job on the Job Number that is selected You can also click on the Registration om ey to display the following Nature Types IMD NA URE OF ENTRY DESCRIPTION NATURE 10 AIRFREIGHT NATURE 10 OTHER NATURE 10 PARCEL POST NATURE 10 SEAFREIGHT NATURE 20 AIRFREIGHT NATURE 20 SEAFREIGHT NATURE 10 20 AIRFREIGHT NATURE 10 20 POST NATURE 10 20 SEAFREIGHT SAC AIRFREIGHT SAC SEAFREIGHT AQIS Paid This indicates the amount paid to AQIS Optional Blank Status This indicates the status of the Nature 10 20 submission to Optional System Customs Generated Entry No This is the Entry No and version number received from Optional Customs Customs Entry Date This
150. onditions dumping countervailing provisional measures or temporary importations Client Part This is the Client s Part Number This is what the customer Optional Blank recognises This prints on Landed Costings Cust TLF This is the Client s TLF Optional Blank Volume This is the Landed Costing Volume Weight Factor Optional Blank Fact VFD This is the Value for Duty Optional Blank Last Used This is a no entry field and used to display what date this was N A Blank last used Last Job This is a no entry field and used to display what job this was last N A Blank used for This is the TLF that you wish to associate with this part Mandatory Blank All other fields in this section relate to the TLF See the TLF Screen for further details on each field Cost Price Blank Classified This is the user who classified this part This is a no entry field Blank and used for display purposes Date This is the date the part was classified N A Blank Approved This is the user who approved this part Optional Blank Date This is the date the user approved this part Blank 103 ENTERING DANGEROUS GOODS INFORMATION If this part is declared as Dangerous then information pertaining to dangerous goods is found in Options Enter Dangerous Goods Information Dangerous Goods Info Dangerous Information Client Id AUTO Supplier Id Part Number LFKJSDLFJ Proper Shipping Name Class UN Number Packing Group Special Provisions i
151. or the operation of Mandatory a ship or aircraft for a voyage or a flight Agent s Masterfile is accessible from the Sea Cargo Reporting Menu CMR Principal Agent ID s This is the Lloyds number of the vessel Optional This is the Voyage ID of the vessel Optional This is the Destination Port Use the AJ to perform a Mandatory lookup on the ISO Port Masterfile Default Customs Customer Masterfile Blank Blank Blank Port Discharge This is the Discharge Port Use the 4 to perform a lookup Mandatory Port Loading on the ISO Port Masterfile This is the Load Port Use the A to perform a lookup on Mandatory the ISO Port Masterfile Orig Port Load This is the originating load port Use the I to perform a Mandatory First Port Country of Origin Payment Method Consignee s Name Shipper s Name Container No Consign lookup on the ISO Port Masterfile This is the first port Use the Alto perform a lookup on the ISO Port Masterfile This is the Country of Origin Use the Al to perform a Mandatory lookup on the ISO Port Masterfile Optional This is the payment method Mandatory This is the full name of the Consignee Optional This is the full name of the Shipper Optional This is the container number Optional This is the size of the container Optional This is the job type Optional Optional This is the type of container 32 Blank Blank Blank Blank Blank Job Registrat
152. orce a delivery date to be populated This would occur on occasions you have KPI set up with your customers or you have the Expedient Customer Web Portal The below configuration screen against the Customer allows users to set the number of Days after clearance where the delivery date is to be populated Auto Import Delivery Date Update Auto update Import Delivery Date Yes Auto update 20 days after Clearance 64 QB expedient ADDING NOTES Once you have created a job you can add various Notes to the Job This is available once a job is selected or created and resides in the Options Job Notes References These are made up of e Job Notes Prints on the Job Sheet and pops up when users create or update a Job and the Broker Code is your own company and is set to yes for this Customer in the Customer Masterfile e Accounting Notes For Information Only e Delivery Notes Prints on the Job Sheet Billing Sheet and Delivery Dockets e Miscellaneous For Information Only e Forwarding Pops up when users create or update a Job and the Forwarder Code is your own company and is set to yes for this Customer in the Customer Masterfile Below is a screen shot of the Notes Screen Consol Job 1 Delivery 1 Notification WIP Check in out 1 Notes Date Time Note 04 10 2012 16 00 TEST Notes against the Consol are available to view from Consol Notes References in the Options menu in the Job Registration screen PRINTIN
153. otes Doc i San Import Consol I lob A Agent Information nachiments Conso No 94997 Extn Code Oww Reg 2910 1998 t Docs BH Tye None Departinart MIS lado Car FO Master AP KDOATILSYDO4M 1240 Conso Notes i OS Apem DEMCON amp TEST ONLY CUSTOMER Agent Ret AKGENRES SNppng Co AUSTSHI amp AUSTRALIAN SHIPPING LOGIS Meter Curr USO Rate 0 613700 LL Prieipal s Agent ID 36567735579 A SEAWAY AGENCIES PTY LTD FPC CDALECT Co Loader 4 Sub Master Shipping amp Package Information Wessel Code ANDAMAN L ANL WANGARATTA Voyage Mo 0315 i Origin Por AEDOB DUBAI Dr Cut 07 10 1958 a Disch Port ALISYD SYDNEY ETA Dich 23 07 2011 Destin Port ALISYD 4 SYDNEY ETA Dest 22 07 2011 in Cont Depot ACME ACR MELBOURNE EDI Receive Date Entered Consol Totals l No Pigs I PN gne 20360 00 Vohume 41 000 No 20 j No 47 E Job information 2 Job No House BI Consignec Pigs Maghi Volome No 20 No 40 s Send Siu Cargo Satus Send Dste 3000578 DEMCON E t 00 1 000 I Submitted 05 09 20 3000579 DFAS DEMCON J 100 00 1 342 10 i Na Pkgs 7 Weight 101 00 Volume 12 342 No Xy 11 No 47 No HA 2 Customs SCR informon His Prepared 1 2 Customs Submision Status NO STATUS Underband Sent Cet twm lon Let Y Field Name Description Validation Default Consol No This is the internal unique reference given to a N A N A consolidation Department This is the Department that is assigned to the Consol Mandatory User s This is
154. ped will be assigned a temporary Department This temporary department must be updated in the holding screens before the manifest data can be added in Expedient Map commonly used destination ports to prevent this extra work 18 Expedient The Import Department Mapping screen is available from the Manifest EDI folder in the Air Import Forwarding folder and the Sea Import Forwarding folder i 8 amp EDI Manifest Department Mapping EXPEDIENT DEVELOPMENT n File View GMA Maint Help e Ei 2 E re lt gt Add Update Delete Find Browse Previous Next Department Mapping Details Mode AIR Dest Code Dept Code Dept Name ADL SIA SA IMPORT AIR HOT IMPORT AIR VIC IMPORT AIR NSW IMPORT AIR Field Name Description Validation Default This indicates if the mapped departments are SEA or AIR Mandatory From AIR Import folder or SEA Import folder Dest Code This is the port code For AIR insert the ISO Airport code Mandatory For SEA insert the 5 character port code Mandatory Bep eee This is the department code Use the Q to zoom on your department codes matching the Mode AIR or SEA Dept Name This is the full name for the selected Department Code System Generated Please note that defaulted Department Mapping has been provided which can be updated where necessary to match your Department Codes The default Department Mapping is as follows Mode SEA AUMEL VIS VIC IMPORT SEA AUSYD
155. port Output to arch spool MENU 16908 out Enter Start Date OR to see how much your customers have paid enter the Customer Code and Tab through the Bank Details See below for EFT Report output 134 QB Expedient PREPARE CUSTOMS EFT PAYMENT ACCOUNTING MODULE ONLY Once the Data is loaded from the Load EFT File Menu it is possible to then automatically add this data into the Disbursement Cheques screen in the Banking Module To perform this you need to ensure the following 2 items are in place Set up the relevant Duty and AQIS General Ledger Codes In Main Menu General Ledger Chart of Accounts select the Duty and AQIS Codes and select the relevant Duty Type see below Ensure the data is loaded as per the Download Instructions then in the Banking Menu Click on Prepare Customs EFT Payment menu Once this has been done the below screen will appear Ensure that the BSB and Account Number is yours and is correct M EFT Cheques Selection Criteria Date Paid JASS wna BSB No 014002 Acct No 322979629 OK Cancel Enter Date Paid OVR 135 10 tag area he sU JT FUEL I N T sa i w to Add Updste Delete Find Browse Prevous Next View Job Details Prnt Voucher Job Disbunarert Cheques Cheque Date 29 09 2011 Bank Account 1007 096 Payee EFT AUSTRALIAN CUSTOMS SERVICE ABN 21015256036 Cheque Wo EFT02087010 5 Cheque Line Type Nc GST Cheque Amount 3133 58 Confiem Mo LN f
156. r button Validate All Expedient will perform the same validation as if you wanted to submit the SCR House Bills straight away SUBMIT ALL SCR HOUSE BILLS All House Bills associated with a Consol can be submitted from the Sea Consol Registration screen using the B Submit All H Bills tool bar button Expedient will validate that all the required Customs information is present for all the House Bills If all information is present SCR House Bills will be submitted If there are any missing details Expedient will display a list of the missing items for each House Bill For example 28 A Customs SCR Submission Customs SCR Submission Details Master Bill SUDUN2471660004 Validation Errors aa House Bill Sender Ret Submission Results QDMEL1250054 101819 Failed Submission HOUSE BILL NO 2 101839 Failed Submission Commodity ID Validation Errors Mandatory Field Missing Lloyd s Number Mandatory Field Missing Principal Agent s ID Mandatory Field Missing Shipper Name Mandatory Field Missing Shipper Address SUDU1757791 Mandatory Field Missing Goods Description Click on the House Bill number to view any listed errors in the pop up screen Double click on the House Bill number to open the House Bill in a separate screen to fix the errors If a container number is shown in the Commodity ID column of this screen double click on the container number to go straight to the Sea Cargo Commodity screen to fix the error
157. r tariff codes year by year for the last five years This report can be filtered to a specific client 149 software TLF Reports This below menu displays the different TLF Reports 4 TLF Reports Generic TLF TLF List with Rates TLF and AHECC Top TLF Per Client Top TLF by Duty Client 150 Container Management System CMS Delivery and Returns The below process diagram highlights the intended FCL Container Delivery and Returns CONTAINER MANAGEMENT PROCESS FCL FCL Container Deliveries Book Timeslot with Carrier x days prior to delivery Receive Carrier Delivery Listing Confirm Containers to be delivered with Customer ontainer to re FCL Delivered O a unpacking FCL Delivered Empty Container Return Notification Request Empty Pickup Date from Customer al customer site for FCL Timeslot Notification Match with Delivery Diary Report req d date of today FCL Container Returns Carrier Pickup Request Notification User informs Carrier of M T Ready Date User updates M T Ready Date amp Time M T Pickup Report M T Ready Date is not null and Empty Pick up is null and Delivery Date is not null Demurrage Mgt Demurrage Exception Report Double Clicking on a Container record on the Job Registration Screen will open up the Container Record in the CMS Screen lob Detaty Contaner ta s Ma
158. ress setup to accept these files impinv lt yourdomain gt com au The file needs to be CSV format NOT Excel txt doc etc Only the specified fields can be used The order must be B Invoice Number Mandatory Mandatory D Part Description Mandatory Order Number 95 QB expedient The file needs to be CSV format NOT Excel txt or doc Only the specified fields can be used Columns A to F are mandatory If something is not valid the user will get an email from the system detailing what line produced the error and which column was at fault Please allow up to 30 minutes for file to process An email will be sent to the sender after the file has been successfully completed or if there were errors in loading the data Please allow up to 30 minutes for file to process An email will be sent after load to the sender LOAD SUPPLIER INVOICES BY SHIPMENT This option provides the ability to attach a batch of Supplier s Invoices to a job The batch of Supplier s invoices can be loaded to the Job from the Job Registration screen and viewed in the Supplier s Invoice screen This option is available from the More Options menu in Customs Job Registration al More Options 4 Rail Tagging J Jl Security Access Maint Sil io n Update Express Release Fla il Date ILES Storag P P 3 Copy Job Job Milestones yrwarder NSW AU Unclassified Items Print Labels id
159. rks and Numbers Yaris Information Delivery Details Com iner No Tye GOT SedNo Oehin Avalabe Deivery Type Devweed Ocliveted Storage Robid D Padqured Sent Accepted Nett Wit Gross Wot Dae Tire 1 11211111 F 42 7 09 2012 18 09 2012 TPPER 06 2012 LE 09201 1100 ni x mm rer brrp AZF 55555 IMANOL 109 2042 S l DOORS SEAR Oac INONGO 13 00 300 000 n3 0 000 13213331 f 471 1141 7 09 7012 18 09 2012 SL DOORS REAA 005017 LA 09 2017 13100 AXOiL DO 3820 Kx 151 QB Expedient Transhipment Report When a Consol Job is registered with a FCL FCX Container and a Vessel Name of Transhipment Expedient creates the CMS Record and sends an instruction to One Stop to track this container When One Stop send Expedient an On Board Date Event Expedient updates the Container in CMS with the On Board Flag and On Board Date updates the One Stop Details and most importantly updates those consols and jobs with the Australia bound Vessel details Once this has been performed a nightly report is sent to nominated users informing them of the jobs updated To receive this report the Container Management Module must be activated and set against a user via the Users Masterfile Users Options See the full User Manual in the Container Management User Manual available from the main menu and from the Container Management Screen 152 QB expedient Vessel Arrivals Expedient is integrated with Lloyds DCN or One Stop Vessel Arrivals Information A sit
160. rs Active to receive the that receive the EDI There must be at least one contact at Broker EDI File the Broker Personnel Active Users Contact Type Select the appropriate contact type from the pull down Mandatory Broker menu Contact Name Mandatory Use the to find active personnel at the Broker If you have selected Internal as the Contact Type the e will provide a list of active Users Email Address This is populated when a Contact Name is selected This field cannot be updated in this screen If the email address is incorrect please update the Personnel in the Customer Masterfile or the User Masterfile for internal Users 16 Field Name Description Validation Default Internal This table lists the internal Users to receive email alerts Active Users Responsible when there is a problem sending the EDI to the Broker Contacts for There must be at least one User listed to receive error errors messages Use the Q to find active Users Email Address This is populated when a Contact Name is selected This field cannot be updated in this screen If the email address is incorrect please update the User Masterfile Contact Name Mandatory Adding a If you are a Broker use the EDI Manifest Agent Mapping screen to set up the Forwarder Forwarder you want to receive import EDI Manifests from 2 EDI Manifest Agent Mapping EXPEDIENT DEVTEST View GMA Maint Help x 4 amp 4 P Add Update Delete Find Browse Previous Next Det
161. rs may require different codes so these are stored in the Customer Masterfile for each Carrier that accepts transport instructions by EDI JOB CATEGORY CODES General Debtor Creditor Importer Carrier Bank Detall Configuration Carrier Carrier Codes Mapping Job Category Codes Imp Exp Job Category Description Carrier Job Category Code Import CF5 TO CUSTOMER CF OU Import RAIL TO YARD TO CUSTOMER TO DE RH YD CU MT Import RAILHEAD TO CUSTOMER TO DEHIRE RH CU MT Import SERVICE YARD TO YARD TO CFS TO SY YD CF YD MT Import WHARF YARD SERVICE YD T GAT WF YD SY CU MT Import WHARF TO AQIS ONE WAY WF AQ Import WHARF TO AQIS TO RAILHEAD WF AQ RH Import WHARF TO AQIS YARD TO CUSTOME WF AQ CU MT Import WHARF TO CUSTOMER TO EMPTY PA WF CU MT Import WHARF TO RAILHEAD WF RH Import WHARF TO SERVICE YARD TO CUST WF SY CU MT Import WHARF TO SERVICE YARD TO CUST WF SY CU YD MT Import WHARF TO SERVICE YARD TO RAILH WF SY RH The Job Category Codes are stored in the top half of the Carrier Codes Mapping in the Customer Masterfile for the EDI Carrier The Job Category Descriptions entered will be used in the pull down list when adding a Job Category in the Delivery Details tab in Import Job Registration 142 QB expedient TRANSPORT TYPES Transport Types Expedient Delivery Type Carrier Delivery Type Code Port Code CONVENTIONAL DELIVERY WAIT STANDARD AUSYD DROP TRAILER DROP TRAIL AUSYD S L DOORS REAR SIDELOADER AUSYD TIPPER T
162. rseas Agent will be checked and loaded into Expedient according to the workflow diagram shown below Import manifests sent from the Import Freight Forwarder to the Broker will go through a similar process but at Job level instead of Consol level Store files for 6 months Expedient Receives Manifest Information p LOADO3 information i Add only house bills not already created as jobs into the eceived House Container duca NM Holding Table information has been loaded into holding table LOADO2 LOADO1 Update Insert Insert Master House additional data into Container data into existing Master House Holding Tables Container holding Tables User updates any missing or erroneous data Post Information to Live Consol Job Create Event Consol and Jobs Created against Consol Job 11 Export File Creation and Delivery Manifests sent by the Export Agent to the Overseas Import Agent will follow the process below Create Export Consol House Bill Registration p 5 Agent Code has Export EDI gt Flag Y Consol EDI Flag M Consol EDI Flag Y SoA SOA SoA Create XML File based on Specification Specification END i Purpose Purpose ADD MODIFY Email Success to Recipient Email Success to Recipient Create Event against Job s 12 EDI Manifest Configuration
163. s ACA Information HBLs Prepared Customs Submission Status Underbond Sent No Field Name Description Validation Default Send Status This indicates the current status of the ACR House Bill System Blank Generated Cargo Status This is the Customs EDI Status of Un Modified Shipments System Customs e Not Submitted Generated e Being Submitted e FAILED In Progress Submitted OK with Warnings This is the Customs EDI Status of Modified Shipments e Not Submitted e Being Submitted e FAILED In Progress Submitted SINCE MODIFIED OK with Warnings MODIFIED 39 Field Name Description Validation Default Send Date This is the date the ACR House Bill submission was made System Blank Generated HBLs Prepared This indicates the number of jobs and the number of ACR System House Bills associated with the Consol This provides a Generated quick indication of any missing ACR House Bills Customs This is the overall status of the submission of ACR House System Submission Bills Generated Status Underbond This is the status of any underbond moves submitted System Sent Generated VALIDATE ALL This option provides the ability to check for any errors in the ACR House Bills before submission to Customs al This option is available from the Consol Air Registration screen toolbar button Validate All Expedient will perform the same validation as if you wanted to submit the ACR House Bills straight away SUBMIT ALL ACR HOUSE BILLS All Hous
164. s integer 1 M Number of Packages pCO Weight unit xsflat 2 21 M Weight in kG OO 169 Manifest Information Enumeration Business CIC EA AE 9m RT emm Jo Charge WeightinkKG 25 A E E E E R E B I 30 HoweBls eee 31 HouseBillDetail S G G O 32 HouseBillNumber xsistring 1 320 M Billo LadingNumber HBL123456789 1 0 00 33 HBReferenceNumber sisting E28 38 job Number __ fieatient Job numer SEE NENNEN AN A mm Expedient Customer Emme fem fo face 36 PartyName ss xsistring 11 40 O Shipper Business Name ee E 1 3 12 a L 3421 281 a a 7 31 40 Sae 303 9 xsistimg 1 10 State NewYork State o O 41 PostCode amp xssting 1 of Post Code Zip 90210 S xs strinc 1 10 Country J USA y j EN ENENNL IEEE MMOL Expedient Customer le ee ee owen REND 46 PartyName st xsistring 1 40 O Consignee Business Name a a ea a ooo 48 AddressLine2 xsistring 4 40 O j Secondlneaddress Essendon 49 Cty sisting 1 20 O ity Melbourne 50 State sisting 1 10 O
165. s sent to Customs A record is created per container number e Uan Ye a tm a u Am dre nee ed Mew Pe Wd NT cis pttva Lord LN mex Ve PRADA HI OUS Cono tara Det ILLA Less FE PULL LOMTAPAR LDA Ao hp E PAK BAGY DONANT tm Je Me camna CUSTOMS STATUS This screen allows users to see the Customs Status Information including the actual message as sent from Customs EL View CSA Status Details EXPEDIENT DEVELOPMENT WA EI oo Gr 3 A Eu J l dd Update Delete Find Browse Previous Next View CSA Status Details Site ID FFI773R Interchange ID 42597 Mode 5 Sender Ref 755 Mesdq Date 27 10 2005 hra 15 23 Consol No 2515978 Master Ocean MSCUFB5S9B750 House 821501960 Container MSCU2717342 FCL Pieces Status CLEAR Flight Vessel 8517891 5A Schedule Arrival has Port Disc AUSYD CA Establishment FM32E Message 1 of 2 OVR 34 VIEW RAW MESSAGE This is the Raw Message that Customs have sent to Expedient COMMUNICATION DELETE LINES Allows users to Delete Commodity Lines from Cargo Reporting COMMUNICATION WITHDRAW HOUSE CARGO REPORT A withdrawal allows users to withdraw a Cargo Report that has already been successfully submitted to Customs COMMUNICATION RE INSTATE HOUSE CARGO REPORT Allocates a new Sender s Reference Number to a withdrawn SCR This allows users to re submit to Customs VIEW HOUSE EDI HISTORY This displays one record per Message that was sent and received from Customs
166. screen 1 ue wN Cargo Reporting Submitted but with No Customs Status Cargo Reporting Submitted with a FAILED status Cargo Reporting Submitted with a HELD status Cargo Reporting Jobs Listing Groupage not Sub Failed CMR ACR STATUS REPORT BRANCH This report provides the most recent status for Consols registered within the selected date range AIR CARGO AUTOMATION REPORT CAVIN MILLMAN amp ASSOC AUST Prom 01 06 2012 to 25 06 2012 HIE MARS Arrival date abippar name flight no Dest f tim amp plecas stat code Stat date stat tine Consol No SQUIGZLE 160 70931906 22 06 2012 ASD ASDF 123 AUSYU 12 WITHDRAWN 22 08 2007 12 29 Consol Mo 1000232 TEZTJOBSY OB1 829B45Hz6G 08 06 2012 SHIPDY TEST 124 AUMEL 90 29 CLEAR 06 99 2007 14 46 Consol No 1000654 AIRKOUSE 900 12345678 05 06 2012 ARC INTERNATIONAL CROUP TEST 123 AUSYD 4 30 1 CLEAR 31 08 2007 11 30 AIRHOUSE2 000 1234 678 65 0 2012 SHIPPER NAME TEST 123 AUSYD 4 30 T CLEAR 04 09 2007 15 08 Consol No 1000456 KANZTEZT 080 111121111 07 06 2012 CHUCKLE INT COR TEST amp 65 AUADL 4 00 i CLEAR 04 99 2007 15 45 Consol No 1000459 MELAA3001805 061 30012850 12 06 2012 SOANAR ONLY TEST 123 7 CLEAR 31 08 2007 12 34 MELAAI 001816 061 30012850 12 06 2012 T Y CHUNG ENTERPRISE CO LTD TEST 123 41 CLEAR 04 09 2007 07 52 Consol No 1000462 IFCEB TES TIPC 12 06 2012 123 AUSYD 10 CLEAR 04 09 2007 14 65 Consol No 1000463 IPCEBZ TES TIPCZ 12 06 2012 123 AUSYD 19 CLE
167. st be set up in the Branch Masterfile The number of Prints is defined by 1 The Customer Masterfile Importer Tab Importer Aviation Security orwarder Bank Det THE FORWARDER P THE FORWARDER P Last Job 2 02 2012 Auto Entry Copies 1 123 QB expedient 2 Ifthe above value is null in the Customer Masterfile then the Number of Prints will default to the System setting below e ENT NAT10AIR 1 e ENT NAT10OPST 1 e ENT NAT1OSEA 1 ENT NAT20AIR 1 e ENT NAT20OPST 1 e ENT NAT2OSEA 1 To change the above defaults lodge a support Ticket and the Expedient Support Team will modify this for you 124 QB Expedient Customs Error Messages ustoms Australia have a series of Error Messages that are sent as a result of an incorrect Customs Entry sent by a Customs Broker This document aims to highlight these errors and explain what causes the error and where possible what to do to resolve the error Please note Any changes made to the Nature 10 20 screen will not be automatically reflected in the Job Registration screen Any changes done to the Nature 10 20 data that is formed from the Job Registration data must also be changed in the Job Registration ERROR 1D0187 ABN CAC IS NOT CURRENT Error Description All parties must be registered in the ICS When the party is a Registered Australian Business the ICS uses the ABN Australian Business Number However sometimes companies change their ABN or an ABN may expire I
168. st information has been sent for upload in Expedient as a new import Masterbill number 3701366 has been added with the following Housebills Housebill number HOUSEBILL1 has been added 2 XML Load Errors Cannot add Shipper Country on HouseBill HOUSEBILL1 due to error in XML field Country Cannot add Consignee on HouseBill HOUSEBILL1 due to error in XML field Consignee O S Agent 102KWP Load Port AUMEL Destination Port AUSYD e Where an update to an already received Master or House Bill has been loaded successfully into the Holding screens and requires checking by a user Agent to Agent An email will be sent to the Internal Import Agent Contact and the Agent EDI Sending Manifest Contact Email Forwarder to Broker An email will be sent to the Forwarder EDI Manifest Sending Contact and the Internal Recipient Email Alerts contacts E g Masterbill number 3701366 has been updated with new information 2 XML Load Errors Cannot update Shipper Country on HouseBill HOUSEBILL1 due to error in XML field Country Cannot update Consignee on HouseBill HOUSEBILL1 due to error in XML field Consignee 22 QB expedient O S Agent 102KWP Load Port AUMEL Destination Port AUSYD e Where anew House Bill has been sent to add to an existing Live Consol An email will be sent to the Internal Import Agent Contact and the Agent EDI Sending Manifest Contact Email E g An additional house bill number ADDITIONAL HOUSE has been added to Masterbi
169. stoms Value 61200 00 Total Duty 0 00 Total GST 0 00 Other Charges 136 00 TOTAL AMOUNT PAYABLE 136 00 Deferred GST 0 00 B j POSSIBLE ENTRY STATUSES Status Description Not Submitted The Entry has been created but not lodged with Customs Being Submitted Message has been sent to Customs but not yet acknowledged In Progress Message has been acknowledged by Customs and they are currently processing the Entry Successful Successfully submitted to Customs FAILED This means that Customs have sent back the Entry as Failed To fix this entry you need to firstly view the Errors and fix accordingly IF you are unsure of what the Errors means please read the FAQ page in this document Successful with Warnings Successfully submitted to Customs with Warnings that may or may not require attention This is viewable on the View Errors Option Successful but Modified This means the Entry has been modified after a successful status from customs You will need to resubmit this entry to get a Successful message 121 DOCS REQUIRED The Docs Required button will appear on the screen when Customs advise us they require further documentation Click on the button to view Customs message e g T View Latest Eee Wamieg EXPEDIENT O V A e x i Find Browse Previous Next View Latest Errors Warnings Site ID HI773R Interchange ID 2439655 Job Number Sub 3622826 2 Apolication IMD Version 2 Mesg Date 07 01 2009 1
170. stoms and if the information on the TLF is invalid then this will be set to No Auto Rated This is a no entry field and is for display purposes only This N A describes the last date in which the Expedient System checked with Customs whether the TLF is valid in valid Last Used This is a no entry field and is used for display purposes only N A This displays the last time the TLF was used in a shipment Duty Rate This describes the Duty Rate against Preferential Rates Optional Blank GEN DC DCT DCS FI LDC Preference This describes the Preference Scheme for the following Optional Blank Schemes countries CA MY NZ PG SG TH US 100 dient sofiware Field Name Description Validation Default Amended This displays who was the last person to amend the TLF This N A Blank is a no entry field and is used for display purposes only Date This display the date in which the TLF was last amended This N A Blank is a no entry field and is used for display purposes only Approved This displays who approved the TLF Optional Blank Date This display what date the TLF was approved Optional Blank Creating Parts There are 2 ways to add parts manually or via a download feature AUTOMATIC PARTS DOWNLOAD If you have a Parts File you can upload this file via menu Download Data Files Load Parts File Part Non Mandatory This is not a mandatory field but the column is Description needed for the processing to complete successfully
171. te 01 10 2012 LL lof 5615 Field Name Description Validation Default TLF This is the Tariff Line File This is a unique number Mandatory Blank Tariff The eight digit tariff classification applicable to the goods Optional Blank being entered as specified in Schedule 3 of the Australian Customs Tariff Stat The statistics code Mandatory Blank UQ This is the Unit Quantity E g No for Number or KG for Optional System Kilograms Generated from Customs S UQ This is the secondary Unit Quantity which may be required for Optional System Customs Generated from Customs 99 Field Name Description Validation Default This is the 3 letter Treatment Code Conditional Mandatory if Instrument is blank AS This is the Instrument Code You can click on the e to lisa lookup the Country Codes Masterfile jud a z if TRT is blank AHECC Code This is the Export Code for the TLF Optional Blank E UQ This is the Export Unit Quantity Optional Blank Description This is the Description of the TLF Optional Blank Valid Import This is a no entry field and is for display purposes only This describes whether the TLF has the correct information Expedient checks this data with that of Customs and if the information on the TLF is invalid then this will be set to No Valid Export This is a no entry field and is for display purposes only This describes whether the TLF has the correct information Expedient checks this data with that of Cu
172. te Delete Find Browse Previous Next Validate House Submit House House Underbond House Outturn Air Cargo Report MAWB 011 12345678 FDI Satus N Not Sishenttted Fest Mode HAWS HBTESTI User ID Sub Date u Consol No 1000497 Sender Ref 52469 Version 0 Reference Sub Master Job No 3001854 Customs Response Transport Details Cargo Status ICS Fight ICS Arrival Date LL Flight No OF 101 Arrival Date 23 06 2012 ia No Pieces 10 Gross Weight 10 00 KG amp Port Details Port Destination AUMEL q4 Part Discharge AUMA Port Loading USLAX i Original Port Load USLAX Q First Port 1 Misc Details Declared Value mi Payment Method PP Q PREPAID BY SELLER Party Details Consignee s Name TEST ONLY CUSTOMER Shipper s Name FAIR FRIEND ENT CO LTD Goods Desatption MEE WR Field Name Description Validation Default MAWB This is the Master Airway Bill number Optional Job registration 41 QB expedient Field Name Description Validation Default EDI Status The Air Cargo Report Status This is the internal Status of System Customs the Air Cargo House Bill This can consist of Create Generated Replace Withdraw This is the Customs EDI Status of Un Modified Shipments Not Submitted Being Submitted FAILED In Progress Submitted OK with Warnings This is the Customs EDI Status of Modified Shipments Not Submitted Being Submitted FAILED In Progress Submitted SINCE MODIFIED OK with Warnings MODIFIED User ID This is t
173. ter Customer Code ZOOM OVR The Cust Code field is optional If you have only the client reference number this option can be used as a quick way to search during a client enquiry 82 EVENTS This option provides the history of job in date descending order The list of events is available from the Options menu and from the toolbar button Overt Type Deszeritmn PEN INVOKE PRINTEL FFRT RATE PRED FORWARDING DADA IMD ADDING COMPILER OSU JOB UPDATE DADA IMD ADDING COMPILER OSU JOB UPDATE Fra RATE PREP FORWARDING FFRT RATE PREP FORWARDING FFR RATE PREP FORWARDING FRAT RATE PREP FORWARDING OSU IDB UPDATE OK Add MISSING DOCUMENTS NOTIFICATIONS The Missing Documents Notification draws information from the Documents Screen which is accessible from the Options menu in the Job Registration screen The below screen allows users to input what documents are Required and Received o we AAAA UE dah ue x Locris Cwiete Hed frees Preta Mot Document Seer Copy R1 Z grwi BA Espasa OS Scppher Ir Pectng Det RECEIVED THANKS Tamet Cort Pres Tade Cort Pret Dec Marufect Dic Sup A Ua AT 9 MONA Charges Notes Tp Notbce Parr Me Custom Cherie 48 Docs Rec A Doca Rec d Dae 130 Mlerence ey SCOTT CRAVEN SCOTT CRAVEN BRETT LORENSIN GMA BRETT LORENSINI GMA BRETT LORENSINI GMA SCOTT CRAVEN SCOTT CRAVEN SCOTT CRAVEN SCOTT CRAVEN SCOTT CRAVEN SCOTT CRAVEN
174. tomer Once this has been done you will receive the following message E SYSTEM MESSAGE Invoice Preparation Successful 3 y Invoice No Is 990021 View Invoice EJ Invoice Screen Once you have created the Invoice Number then you can view the invoice order to modify or print it This screen can also be accessed via Main Menu Debtors Input Invoices Posted Invoices Appendix A Maximum Container Weights 165 QB expedient Average Tare kg Tare weights available Tare kgs Standards NEW 150 Codes OLD ISO Codes Maximum 22G0 2020 2300 4760 3750 4560 3970 n a 94 4900 22R0 2 3380 ASRI n a 22U0 42U0 45U5 High Wides 40hw 45hw Flat Racks Non folding 22P1 42P1 4960 Folding 22P3 2264 42P3 45P8 4563 Platforms 28P0 2261 48PO Ventilated 22G1 Tanks 2275 2270 2075 Pallet wide F n a n a 22H2 n a 166 Maximum Tare kgs NEW 150 Codes OLD ISO Codes 22BO 22P2 22P5 22R1 2210 2217 22U1 22V0 2560 25R1 2610 28U1 42B0 4261 42P2 42P5 4 R0 4216 4201 42V0 45U1 LCL Old ISO codes with no mapping to new ISO codes 167 Appendix B Carrier EDI Setup Carrier EDI Set up Information Company Name Branch Information provided by Contact Number How often do you want to send EDI transport requests to the Carrier E g once a day twice a day once every hour Carrier Account Information How will the carrier send ED updates to you Carrier Company Reference
175. us information Once the consol and jobs have been created in Expedient and the subsequent Cargo Reporting House Bills exist the Consol Screen allows users to Validate and Submit all House Bills to Customs at one time The Customs Cargo Reporting Information section on the Sea and Air Consol Registration screen provides a quick overview of the latest status with Customs file View Notifications Options GMA Maint Help v q A to af ted w w v Add Update Delete Find Browse Previous Next Job Sheet Ii Cage Reporting Validate All Sobest AS HIDI Master Underbond Import Manifest fur import Consol lob A Agent informatian Attachrmwents Consol No 1000451 Depart vip Date Reg 21 05 2017 Docs Ship Type Unite wb Class CS A Master Bl 123 12312331 Consol Notes OS Agent MB Carencr AUD E Agent Ref AGENT REF Extn Code MB Prp Coll Fight amp Master Information Right Mo QF123 MAWS Cut Date Airline Folio Storage Oste Master Loader A Orig Document Dat Port information EDL Recetve Date Load Port ETA De 21 05 2012 Destination Port ETA Dest 22 05 2012 Bond Code ATA Date Entered Consol Totals Pkgs Actual Werght 4 00 Charge Weight 195 000 Job Information 2 JobNo HBI Consignes Name Pieces Act Weight Chg Weight Send Kates Cargo Status Send Dato 2 331727 HOUS DEMCUN 11 65 00 1 009 Submitted 22 05 2012 3 3001728 HDUS3 DEMCON b 93 00 45 004 FAILED 22 05 2012 Total Pegs uu Total Act Wat 234 00 Total Cho Wal Fota HEL 4 Custom
176. voice You can click on A Optional Code to display the list of ICS Currency Codes If a Currency doesn t exist then please contact GMA Staff FOB This is the Value of the good Free on Board Optional Blank Currency This is the Currency Code of the Invoice You can click on e Optional Code to display the list of ICS Currency Codes If a Currency doesn t exist then please contact GMA Staff CIF This is the Value of Goods include Marine Insurance and Optional Blank Freight Currency This is the Currency Code of the Invoice You can click on e Optional Code to display the list of ICS Currency Codes If a Currency doesn t exist then please contact GMA Staff PC This is the Cost of Original Export Packing Optional Blank Currency This is the Currency Code of the Invoice You can click on e Optional Code to display the list of ICS Currency Codes If a Currency doesn t exist then please contact GMA Staff OFT This is the Overseas Freight and or deductible inland freight Optional Blank costs Currency This is the Currency Code of the Invoice You can click on e Optional Code to display the list of ICS Currency Codes If a Currency doesn t exist then please contact GMA Staff ONS This is the Cost of Marine Insurance This is calculated using Optional ONS Factor the following rules OR System Default Terms EXW FOB FCA FAS FOB value multiplied by the ONS Factor stored against the Customer See Customer Masterfile Importer Tab ONS Factor Field
177. voice Optional Blank Currency Entry the Currency in which you received the Mandatory Blank Supplier s Invoice in Exchange This is the exchange rate used at the time of the Mandatory if Blank Rate Supplier s Invoice received not AUD Invoice Information No Inv Lines This counts the number of Invoice lines either N A actual entered in the Details Tab manually or from the number of CSV TXT File you have loaded via the Load File lines button This is a no entry field and for display purposes only Inv Amount Enter the Total Invoice Dollar Amount This must Mandatory equal the Entered Amount to balance the Supplier s Invoice Entered This totals the dollar amount entered in the Details actual Amount Tab This must equal the Inv Amount This is a no amounts entry field and for display purposes only If these are entered not equal you will receive the below message You can still save the Supplier s Invoice system rower MN dt WARNING INVOICE TOTAL ERROR 9 Invoice total and sum of line amounts entered are not equal Do you wish to save invoice anyway Y N Invoice Qty Enter the Total Invoice Qty of pieces This must Mandatory equal the Entered Qty to balance the Supplier s Invoice Entered Qty This total the qty amount entered in the Details Tab actual Qty s This must equal the Invoice Oty This is a no entry entered field and for display purposes only 89 Field Name Description Validation Default
178. w This is as a result of clicking the Button The P O Edit displays On The P O Number is now updateable P O Line This is the line number on the Purchase Order the Optional Blank Number Supplier s Invoice line is associated with Volume This is the volume information or weight N A Blank information associated with the part line GSTE This is the GST exemption code for the part N A Parts Masterfile 91 ENTERING CUSTOMS QUANTITIES Once you have saved the Supplier s Invoice if you have added parts whereby the Classification calls for extra measurements added to the Parts for example Kilograms Square Metres Clicking on this button will search the TLF and if it doesn t require a number or blank then it will allow you to enter the quantities If not you will receive this message d No such items exist on THIS INVOICE CLASSIFY PARTS If you have added parts to the Supplier s Invoice that have not been classified before then you can click on the Classify Button once you have added the Supplier s Invoice This will then direct you to the below screen E bL Omuthy Field Name Customer Supplier Supplier Part Client Part Description TEST ONLY CUSTOMER SUSAR SHAMBAN OTE LTD Decretum TLF Code TLF C de Deu yiton Tart Serr ia Factor ORG pa Ride ast relied d Liveiassted 1 Urcia Description This is the Customer Code and Name that is pulled from the Supplier s Invoice Screen
179. ween a certain date period based on department This report can output in either PDF or CSV Report Criteria Department fet Report Progress No Jobs by Department Summary Output to arch spool MENU 3485 out 147 Report for Jobs Registered From 26 05 2011 To 26 09 2011 Type Type Type Type of D VIA Type Db VIM Type b VIS Type of Job WIA Total Number of Jobs Parts Reports This below menu displays the different Parts Reports 4 5 Parts Reports Generic Parts CSV Parts Listing multi report Part Description Rate Part Classification Job lop Parts Per Client Customer Parts by Value lop Parts Client Origin Parts Used by TRT Code lop Parts by Duty Client s S S S 148 QB Expedient Product Stewardship Reports Product Stewardship reports within the Customs Module Applicable Client Parts and Historical Quantities Both reports are in CSV format These reports provide a breakdown of the shipments per client of specific television and computer tariff codes 4 dig Product Stewardship Reports e Applicable Clients Parts CSV e Historical Quantities CSV APPLICABLE CLIENTS PARTS CSV This report lists the clients who have shipped television and computer tariff codes over the last two years The report can be filtered to a specific client and supplier HISTORICAL QUANTITIES CSV This report lists the quantities per client shipped of the television and compute
180. y The toolbar button Load Delivery Dates file in the Update Delivery Date screen allows Dates File upload of a file containing delivery date time and signatory information This can be used to provide the delivery date for air cargo LCL or FCL or FCX jobs The file must be in the following format with the columns in the order indicated Job Number mandatory Container Number optional Delivery Date mandatory Delivery Time Optional Signatory Optional MI cw pr per qe Sample File 1 3002323 ASDF0001001 3 04 2013 12 01 C1 2 3002323 ASDFO001002 4 04 2013 C2 3 13002323 ASDF0001003 5 04 2013 14 01 4 3002997 10 04 2013 10 10 C4 5 Expedient will check that the mandatory columns are present in the file Expedient will also check that the job number provided is a valid job number The details of the file will be uploaded into the Update Delivery Screen and can be further updated here before posting and updating the listed jobs 72 ATTACHING DOCUMENTS Expedient allows users to attach any document type including Emails via the Doc s button on the Job Registration Screen A Doc s Once a user clicks on the Doc s button a Windows Explorer window will display and default to the PRIVATE Directory for that Job Documents in the PRIVATE directory are not viewable by Customers via the Web Portal If there are documents that users wish Customers to view via the Web Portal place all documents in the Public Sub Directory shown

Expedient User Manual – Import (Customs/Forwarding) Module

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Expedient User Manual &ndash; Import (Customs/Forwarding) Module

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Expedient User Manual – Import (Customs/Forwarding) Module