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International Routing Guide

1. measure range finder or piece of wood Container should be exact to specifications AASS 3 You should not need to step up from edge of container to get inside there should be no steps or raised platforms inside container Any weld repairs on the inside must be also be visible on the outside Watch for unusual welding or repairon support beams False compartments are common in ceilings beams floors doors and the front wall Exhibit VI C TPAT Ocean Container Defect Reference Guide Note Ocean Container Defect Reference Guide below provided compliments of Sealock Security Systems Visit them at www sealock com Page 34 of 37 BDS In 1 RG Version 9 2015 zontainer Defect Reference Every precaution should be taken to ensure proper inspections Use your experience and judgment when inspecting ocean containers ISO standard to determine whether or not they are suitable for shipments Please note that graffiti or inappropriate messaging on the interior of containers is not acceptable Minor to moderate blemishes and damage are acceptable and considered normal Look for structural defects that jeopardize the safety and security of people loading and unloading containers and those that compromise the integrity of the products being transported see example photographs below Significantly bent bowed posts support beams or broken welds Door hardware in poor condition or working order that preven
2. 21 K Import Carton Marking 22 ly POE n aco e d Lad ELLE et RS 23 25 General os e bao ear ett estne eni ane 23 24 POE Port to Port ShIpmoentls oo cep oie e obra oa eot Dn de e sro 24 25 POE Door to DOOF SHIDINIG be k 25 Nr Beall s Import CONIACIS ato iore ei U ee 26 NN EXRIDIIS 1r siia re tait eto qu ite tese ure pe ee 27 36 Exhibit Beall s Air Authorization Form cccsccesscceeeeceeeeeeeneeanenesanenesenenenenenenenenaes 27 28 Exhibit II Canadian Shipment Routing Request Form 29 Exhibit POE WOIKSDIBOE reote ret lo 30 31 Exhibit IV C TPAT Beall s Import Vendor Container 7 Point Inspection Form 32 Exhibit V C TPAT Ocean Container 7 Point Security Inspection Guide 33 Exhibit VI C TPAT Ocean Container Defect Reference 34 Exhibit VII Blank CF3461 Form Customs 35 Exhibit VIII Sample FCR showing Ship to amp Notify 36 Page 2 of 37 BDS Int RG Version 9 2015 A Direct Import Ocean Shipments 1 PRE BOOKING REGUEST REGUIREMENTS a Beall s I
3. 1 Please be advised that failure to provide correct and complete commercial documents For ISF US Customs entry and payment purposes per Beall s documentation requirements will result in delayed payments and or administrative chargebacks 2 Beall s has contracted with Logistics to complete a full audit of all commercial documents submitted at origin Kindly cooperate with NYK Logistics to address all discrepancies errors and concerns pertaining to your submitted documentation in a timely Fashion Failure to do so will result in delayed payments and or administrative chargebacks 3 Please refer to Beall s International Routing Guide s at www beallsinc com for additional shipment requirements and details Vendor Authorized Signature Seal Page 10 of 37 BDS Int Version 9 2015 F BEALU S IMPORT VENDOR CHARGEBACK POLICY VENDOR ALERT Please ensure you adhere to all Beall s requirements PRIOR to submission of e Invoice Failure to do so will result in vendor chargebacks and or delayed payments Beall s goal is to improve the flow of merchandise in our supply chain from point of origin to our stores Due to increased costs related to supply chain inefficiencies Beall s implemented a chargeback policy for vendor non compliance with our instructions and expectations noted in this International Routing Guide Please review the information in this International Routing Guide carefully All questions or concerns
4. Please note that the Beall s Internal PO System has a limitation on the number of characters for the item description Vendors are required to update their commercial documents and use the full cargo item descriptions noted on their Product Detail or Product Offering Sheets Beall s requires vendors and commercial documentation preparers to ensure that all invoice paperwork is updated to reflect a complete and accurate item description Item descriptions can be updated during the e Booking process but no later than during e Invoice creation Why is Bealls requiring accurate and compliant item descriptions on Commercial Invoices The commercial invoice is the primary document Customs uses to ascertain classification valuation and ultimately duty payments owed on each imported shipment Customs may demand to review the commercial invoice prior to clearing cargo for entry into the United States When a Customs specialist reviews an invoice he she will determine if the product should be allowed entry into the U S The specialist compares the customs entry CF3461 with the description on the invoice and decides if they complement one another If the invoice detail is incomplete does not support or conflicts with the HTS commodity codes on the entry the specialist has the discretion to deny entry inspect the cargo or request additional information from the importer All of these options cause delays additional costs and supply chain inefficiencies fo
5. Port of Entry City State ETD ETA Container Size Circle one 20 40 40H 45 Is this container being railed to another port Yes No Which Port TOTAL CARTONS TOTAL CBMS TOTAL WGT LBS PO CARTONS pd ee po ee Is this a door to door POE If yes vendor responsible for inland delivery and transportation charges to Beall s DC Is Beall s responsible for picking up the container at the port vesl vol Door to Door Carrier Name Phone Contact Vendor s carrier must call Beall s Import Transportation Dept for delivery appointment date and time Vendor responsible for chasis charges Bealls is not resposible for any charges but dray charges Exhibit IV Beall s C TPAT Container 7 Point Inspection Form See htip www sealock com pdf 7 point ocean container security inspection guide pdf on what to look for when filling out this form Page 32 of 37 BDS Int Version 9 2015 CAT Beall s Import Vendor Container 7 Point Inspection Form To be completed by factory where the container is physically stuffed and inspected Applicable for vendors shipping full container loads ONLY Failure to completeand include this form with commercial documents will result in delay ed payments and or administrative charge backs Date Load L CY CY LC WT Type Containers 000 TotalCaton Vendor Actual Manufact
6. Guidelines noted above Vendor must provide their carrier name and contact information on the POE Container Worksheet Manifest Vendor may use Beall s Preferred Carrier Landstar Gemini for Tampa FL or RoadOne USA for Jacksonville FL Vendor is responsible for all transportation charges from Port of Unloading to Beall s DC Should vendor choose Beall s carrier vendors must prearrange billing terms with the Beall s carrier before delivery will be scheduled It is the responsibility of the vendor s chosen carrier to make a delivery appointment with Beall s Import Transportation Dept by calling 941 744 4768 or 941 744 4507 Carrier must provide containers when Page 25 of 37 BDS Int Version 9 2015 scheduling delivery appointment Delivery appointments made with any other Beal s department are not valid They will not be honored and will result in a vendor chargeback if delivery shows up without a valid appointment g Delivery appointments to our Distribution Center D C will be scheduled at the first available appointment Note In season allow up to a 3 week delay in delivery scheduling based on appointment availability at the DC h Delivering carrier must be on time It is highly recommended that the carrier arrive 15 minutes prior to scheduled delivery time i Bealls reserves the right to refuse late deliveries and reschedule delivery appointments at the vendor s expense j detention time incurred for liv
7. If the merchandise is determined to be unsaleable not suitable for the consumer retail market after fumigation the vendor will also be charged back for the full merchandise cost commissions ocean freight charges customs clearance fees and duties as well as any merchandise destruction disposal costs incurred by Beal s OGA Shipments O OG 1 Failure to include US Fish amp Wildlife notification on booking request US 100 00 per h der Beall s requires all vendors to notify the freight forwarder Beall s Import Transportation Dept if Other as K US 250 00 admin fee Government Agency OGA clearance is required for the shipment at the time of booking so as to effectively schedule delivery to the appropriate Port Of Entry in the US Vendors must note F amp W clearance is needed in the comments section of their booking request Failure to include OGA related information on the booking request will result in a chargeback of US 100 00 per purchase order plus a US 250 00 administrative fee Air Shipments O AS 1 Failure to forward original docs to Beall s Freight Forwarder to facilitate timely US 1 000 00 per Customs clearance on air shipments purchase order US 250 00 admin fee All commercial documents for air shipments must be forwarded to Beall s Freight Forwarder Customs Broker PRIOR to goods arrival in the US for documentary audit and Customs entry purposes Any delays charges incurred by Beall s due to vendor
8. LC payment Vendor uploads via e Invoice system Original hard copy to be forwarded to Beall s IAC Dept for T T payment or to Yes if applicable Beall s LC issuing bank for LC payment Vendor uploads via e Invoice system Original hard copy to be forwarded to Beall s IAC Dept for T T payment or to Yes if applicable Beall s LC issuing bank for LC payment Vendor uploads via e Invoice system Original hard copy to be forwarded to Beall s IAC Dept for T T payment or to Yes if applicable Beall s LC issuing bank for LC payment See revised template Vendor completes electronically via e Invoice system Original hard copy to be forwarded to Beall s IAC Dept for T T payment or to Beall s LC issuing bank for LC payment NYKL will upload automatically into e Invoice system Vendor forwards ORIGINALs to Beall s IAC Dept for T T payment or to Beall s LC issuing bank for LC payment office with docs and cargo NYKL will audit amp origin and advise of any discrepancies vs checklist or Beall s requirements lt lt 1 Vendor can upload via e Invoice system Original with docs Yes if applicable to IAC Vendor can upload via e Invoice system Original with docs to Beall s IAC Dept for T T payment or Beall s LC issuing bank for LC payment Yes if applicable Yes if applicable Vendor can upload via e Invoice system Original with docs to 5 IAC Dept for T T payment or Beall s LC issuing Yes if applicable D nk for LC payment
9. To BRADENTON FL PLEASE REFER TO ATTACHED SHEET 8 8 501 CARTONS 168 600 CBM 24 716 820 KGS TOTAL EIGHT THOUSAND FIVE BUNDRED ONE 8 501 CARTONS ONLY SHIPMENT PER 8 8 MSC MARTINA VOY HO UG346A SAEETNG ONY ABE Setober EHE M THIS I NOT A DOCUMENT OF TITLE NON NEGOTIABLE COPY In accordance with instructions fhom the buyer We have received the following documests October 18 2013 NES NE FREIGET COLLECT AS PER BENEFICIARY COMMERCIAL DOCUMENTATION CHECKLIST YANTIAN October 18 2013 YUSEN LOGISTICS HONG KONG LIMITED Page 37 of 37 BDS In 1 RG Version 9 2015
10. name and tracking number for tracing Original endorsed OBLs are to be sent to Beall s Import Accounting amp Compliance Dept Attn Beall s Import Accounting Compliance Dept 700 13 Avenue East 4 Floor Bradenton FL 34208 Telephone 941 744 2355 Failure to provide 2 bank endorsed OBLs 7 days prior to the shipment s arrival at the US Port of Destination ETA will result in a chargeback of 100 00 per OBL plus a 250 00 administrative handling charge There will be an additional 100 00 per day plus any additional charges incurred by Beall s after the vessel arrival at the US port of entry for which the container is not released due to missing late OBL submission by the vendor No exceptions Page 17 of 37 BDS Int RG Version 9 2015 Note If the shipmen s payment terms are via Letter of Credit please ensure all documentation is submitted to your bank in time to meet the above requirement Note also that upon receipt of the original OBLs Beall s will need to endorse and dispatch the original OBLs to the ocean carrier for container release in the US so please be sure to allow adequate time for document turnaround H BEALL S e INVOICE SYSTEM e Invoice System Beall s Inc and Yusen Logistics have partnered on an e Invoice system for all import shipments to Beall s Imports Inc and Beall s Outlet Stores Inc Because electronic invoicing methods improve both business efficiency and data integrity it is in t
11. of vessel sailing Please review Section L Port of Entry POE Shipments for more details on Beall s POE documentation requirements It is the vendor s responsibility to adhere to all requirements Failure to do so will result in a chargeback of US 250 00 admin fee O PO 3 Per diem charges incurred Beall s requires a minimum of 15 free days out of port TBD US 250 00 Beall s requires a minimum of 15 free days from the day Beall s picks up the container from port of entry Any per Sigur ie diem or per diem related charges incurred by Beall s during the required 15 days will be charged back to the vendor plus a US 250 00 administrative charge Beall s will pay a maximum of US 25 00 per day for per diem charges from day 16 to date of return to port The balance is the vendor s responsibility Please note that Beall s will take all measures to expedite unloading of each container O PO 4 Container must be loaded by release month TBD US 250 00 Beall s requires all purchase orders to be loaded by release month Release months can be obtained from the buying admin der office Please review Section C for more details on Beall s container loading requirements Failure to load container per Beall s container loading requirements will result in a chargeback of US 50 00 per person per man hour to unload and re sort cartons plus a US 250 00 administrative fee Carton Markings O CM 1 Incorrect carton markings Does not a
12. received during the 11 20 calendar day of the month will be paid on the 30 15 Please allow 3 5 Business days for receipt Any invoice that is received outside of these cut off windows will be processed in the next available payment cycle Payments against discrepant documents will be held pending receipt of revised commercial documentation from the vendors Administrative chargebacks may apply Note Due to seasonal schedules and or processing volume vendors should allow up to an additional 10 business days for their wire payments to be processed and approved as per payment schedule J CANADIAN SHIPMENTS Page 20 of 37 BDS Int Version 9 2015 Note Canadian shipments CANNOT be booked via TMS 1 Unless previously agreed to in writing Beal s is NOT the Importer of Record on any Canadian shipment Vendor must include their US Customs Broker name and contact information on shipment paperwork It is required that vendors include their broker details as Special instructions on the bill of lading 2 Vendor must complete a Canadian Routing Request Form See Exhibit 1 for truckload shipments consigned to Beall s Information on completed form is required by our Beall s Import Transportation Dept to provide the carrier selection for your truckload shipment Please fax completed Canadian Routing Request Form to the Beall s Import Transportation Department at least 48 business hours before the shi
13. that all OTHER AGENCY ACTION REQUIRED NAMELY requirements of 19 CFR Part 142 have been met SIGNATURE OF APPLICANT X DATE CBP EXAMINATION REGUIRED 29 BROKER OR OTHER GOVT AGENCY USE L ENTRY REJECTED BECAUSE DELIVERY SIGNATURE AUTHORIZED PAPERWORK REDUCTION ACT NOTICE This information is to determine the admissibility of imports into the United States and to provide the necessary information for the examination of the cargo and to establish the liability for payment of duties and taxes Your response is necessary The estimated average burden associated with this collection of information is 15 minutes per respondent depending on individual circumstances Comments concerning the accuracy of this burden estimate and suggestions for reducing this burden should be directed to U S Customs and Border Protection Asset Management Washington DC 20229 and to the Office of Management and Budget Paperwork Reduction Project 1651 0024 Washington DC 20503 CBP Form 3461 01 09 Exhibit Sample FCR Showing Ship to amp Notify Parties Page 36 of 37 BDS Int Version 9 2015 FORWARDER S CARGO RECEIPT No BEA YAT 1300080 ex Supplier z Iuvoice No Maker Supplier PI131001 Buyer Consignse BEALL S IMPORTS INC ated October 16 2013 Dats of Receipt of Cargo October 12 2013 Nos of Pkgs Supplier s description of goods Skipment From YANTIAN
14. BE ALLS Beall s Imports Inc Dba Beall s Department Stores Inc International Routing Guide Version 9 2015 Beal s Imports Inc International Routing Guide Table of Contents Sections A Direct Import Ocean e heran kobra cruce heu hk 3 5 Pre Booking Request Requirements eter tnn per eevee eee 3 Booking Request Reguirements ooooonnn nnne nnne nnns 3 C TPAT 7 Point Container Inspection 4 Importer Security Filing ISF 1042 Requirements see 4 Minimum Factory Load Hequiremienits 55a dose ec Ret pedi ton t 5 B Import Spe ear vi du teda en EURIBOR NN RETE UIS 6 7 C Container Loading Requirements nennen enne nnne nnns 7 D Required Documents for Submission to Freight 7 E Import Documentation Reguirements oooosonnn nn nn nr rn 8 10 F Import Vendor Chargeback Policy ou i tee eee 11 16 G Import Payment HegUll mioentls irri corem ve EB reg reus cure 17 Bealls e Invoice System and Commercial Invoice Requirements 18 19 l Wire Transfer Payment Process tecto n d ce b rero tdt ce er rete vd dpa ee 20 J Ganadian Shipmeni 4212 000000 00011001 1
15. Costs discounts Unit of Measurement Amount US 150 00 Extensions US 250 00 admin fee Page 14 of 37 BDS Int Version 9 2015 BEALL S IMPORT VENDOR CHARGEBACK VIOLATION KEY Last Updated April 2014 Note A US 250 00 administrative fee will be added to ALL Chargebacks O D 2 Delay in cargo movement due to incomplete documentation presented to Beall s freight forwarder US 150 00 upon cargo delivery US 250 00 admin fee O D 3 Failure to use correct HTS classifications as issued by Beall s US 150 00 US 250 00 admin fee O D 4 Failure to list all HTS classifications on commercial invoice US 150 00 US 250 00 admin fee O D 5 Incorrect incomplete item description on commercial documentation Reguired for correct HTS US 150 00 per classification validation by per 19 CFR 141 86 87 Please DO NOT use the Beal s PO default invoice item descriptions on your commercial documents Vendors are required to update their commercial US 250 00 admin documents and use the full cargo item descriptions noted on their Product Detail or Product Offering fee Sheets Beall s requires vendors and commercial documentation preparers to ensure that all invoice paperwork is updated to reflect a complete and accurate item description Item descriptions can be updated during the e Booking process but no later than during e Invoice creation Comm
16. FAX 941 747 4378 Email importtransportation beallsinc com FCR and or Bills of Lading for import shipments must reference the following notify parties Notify Party 1 Notify Party 2 BEALES ING YUSEN LOGISTICS AMERICAS INC 700 13TH AVENUE EAST ATTN IAC DEPT s sable HABRA V BRADENTON FL 34208 USA Sore ae panic ASI TEL 941 744 4834 FAX 941 708 4342 TEL 770 909 1460 FAX 770 909 1473 Email isf beallsinc com Email yusal imp us yusen logistics com 3 Vendor must reference the following on all documents as applicable per negotiated payment terms and method Beall s issued Wire Transfers Letter of Credits 4 Documents presented for payment must exactly match documents presented to the Beall s approved freight forwarder with the cargo at origin 5 For direct check and wire transfer payments ONLY vendor must forward one full set of Beall s required original commercial documents for payment to 6 For Letters of Credit payments ONLY vendor must forward one full set of original required commercial documents to the LC issuing bank per LC instructions 7 Bangladesh Shipment Only Two original endorsed OBL s original bill of lading are to be forwarded to Beall s Import Accounting a minimum of 7 days prior to the US Port of Destination ETA A scanned copy of the bank endorsed OBL front and back is to be sent via email to importtransportation beallsinc com and isf beallsinc com advising of the courier
17. G REQUEST REQUIREMENTS a Vendor is to submit booking request for approval AFTER the cargo has passed all of Beall s PO testing requirements i e hazard and quality and received Beal s testing acceptance from the buying office Booking requests are to be submitted a minimum of 7 days prior to physical cargo ready date and after vendor has received proof of Beall s approval of submitted lab test results For orders requiring hazard testing vendor must include the following with their booking request proof of Beall s approval of the lab test results and or Beall s issued General Conformity Certificate Booking request must include the following information i Purchase order ii Total of cartons per purchase order iii Total of cbms by purchase order iv Total of kilograms by purchase order v Total number of cartons on booking request vi Total number of cbms on booking request vii Total number of kilograms on booking request viii Cargo Ready Date This date is defined as the date the shipment has completed production passed all Beall s required testing hazard and quality factory has received Beall s acceptance and approval of testing results and cargo is physically ready to load If the shipment requires Fish and Wildlife clearance it must be noted on the booking request Failure to do so will result in a vendor chargeback See Beall s Import Vendor Chargeback Violation Key page 12 OG1 for more det
18. Logistics and approved by Beall s Import Transportation Dept Beall s will approve shipment for consolidation unless dead space payment agreement is in writing Beall s Import Transportation Dept will provide the dead space amount to be deducted in the form of a chargeback to Beall s Import Accounting amp Compliance Dept for deduction from the vendor merchandise payment e NOTE Please DO NOT add container dead space charges to commercial invoice Beall s Import Accounting amp Compliance Dept will deduct all dead space charges from the merchandise payment Beall s Min Container CBM Per Cubic Beall s CBM Goal Cubic Actual Cubic Ft Size Container feet Per Container Feet Capacity per Container 1x20 27 954 29 1024 1173 1x40 57 1978 58 2048 2390 1x40HR 57 1978 58 2048 2390 1x40H 67 2331 68 2401 2690 1x45 77 2684 78 2755 3040 Actual cubic foot capacity is based on the average container sizes of our approved ocean carriers B Import Air Shipments Beall s will accept collect or prepaid air shipments only when the following conditions have been met Page 5 of 37 BDS Int RG Version 9 2015 Vendor has negotiated with the Beall s buying office and the buying office has forwarded a Beall s Import Airfreight Authorization Form See Exhibit I to the vendor for completion of contacts factory and shipment details Vendor will complete both pa
19. NSINCEMs Persarton weight TOTAL ACTUAL Dm AIRFREIGHT PO STYLE COLOR PIECES CARTONS LENGTH WIDTH HEIGHT WT in Kaz CEMS WEIGHT WEIGHT CHARGE Total Exhibit I Canadian Shipment Routing Request Form Page 28 of 37 BDS Int Version 9 2015 BE ALLS www beallsflorida Canadian Routing Reguest Unless previously agreed to in writing Beals is NOT the Importer of Record on any Canadian shipment R is the vendor s responsibilty to clear the merchandise through US Customs Vendor must include their Customs Broker name and contact information on shipment paperwork Beal s recommends that vendors include their broker details as Special instructions on the bill of lading Beall s Import Transportation Department Phone 941 744 4507 Fax 941 747 4378 E mail beallsimports Qbeallsinc com The following information is required by our Beall s Transportation Department to provide the carrier selection for your truckload _ Shipment Please fax this form to the Transportation Department at least 48 hours before this shipment is ready for pick up Date Merchandise is ready for Pick up E Vendor Name Contact Name Pickup Address City State Zip Phone Number Total Pallets NEN Are Pallets Stackable O yes Total Cartons um TotalPallts 177 TotdCube Total Weight EE The Beall s Transport
20. T C TPAT 7 POINT CONTAINER INSPECTION FORM C TPAT 7 Point Inspection Form Section Il Container Manifest is on the next page and must be attached SECTION III Section Complete upon clearance and fax this form and a copy of the 3461 to Beall s Transportation Department at 941 747 4378 Actual Arrival Date Date of Clearance Last Free Day in Port Standard is 5 days in port from the date of unloading Date CF 3461 Faxed to Beall s Clearance Pick Up for Railed containers Address Location of Railed Container Broker Contact FREE OF CHARGES FROM THE PORT PICK UP DATE BEALL S WILL ONLY PAY 25 00 PER DIEM PER DAY AFTER DAY 15 ANY BALANCE IS THE RESPONSIBILITY OF THE VENDOR TO AVOID ADDITIONAL ADMINISTRATIVE FEES IT IS SUGGESTED THE VENDOR IS BILLED DIRECTLY BY THEIR STEAMSHIPLINE IF THIS IS A DOOR TO DOOR MOVE ANY DETENTION CHARGES INCURRED IS THE VENDOR S RESPONSIBILITY Acknowldged by Signed by Date Vendor Name Page 30 of 37 BDS Int RG Version 9 2015 Exhibit POE Worksheet Page 2 of 2 Page 31 of 37 BDS In RG Version 9 2015 Instructions One container per worksheet and only list the PO once with the total of cartons by PO The form must be filled out completely Failure to do so will result in possible delay of the delivery and or a chargeback SECTION II POE CONTAINER WORKSHEET MANIFEST sle One container per worksheet MOTHER VESSEL NAME VOYAGE Steamship Line Country of Origin FOB
21. about the information herein should be addressed prior to the shipment of goods By following the requirements noted in this Routing Guide your merchandise should flow through our supply chain in an efficient and cost effective manner Failure to comply in full with our requirements will result in vendor chargebacks as detailed below Note that unless specifically stated all chargebacks will include a US 250 00 administrative fee regardless of merchandise value BEALL S IMPORT VENDOR CHARGEBACK VIOLATION KEY Last Updated April 2014 Note A US 250 00 administrative fee will be added to ALL Chargebacks Import Transportation Chargeback Codes Costs Consolidation O C 1 Cargo delivered to incorrect FOB point TBD US 250 00 admin fee Vendor will be responsible for pickup and delivery to correct FOB location Vendor will absorb all related costs pertaining to same If Beall s incurs any costs related to vendor s FOB delivery error vendor will be charged back full costs plus a US 250 00 admin fee Factory Load O FL 1 Container shipped with less CBMs than presented and approved by Beall s Import TBD US 250 00 Transportation Department per Vendor s Booking Request admin fee Vendor will be charged back for the balance of the dead space in the container calculated at the minimum CBMs for the container size plus a US 250 00 administrative fee The minimum CBMs by container size are available in our Routing Guide at www beal
22. ails DO NOT REQUEST SHIPPING APPROVALS FROM THE BUYERS BUYING OFFICE ALL SHIPMENTS MUST BE APPROVED BY BEALL S IMPORT TRANSPORTATION DEPARTMENT ONLY NO EXCEPTIONS Page 3 of 37 BDS Int RG Version 9 2015 g All booking requests must be submitted to Yusen Logistics to be forwarded to Beall s Import Transportation Department for approval Please allow 48 hours for booking reguest approval excluding weekends and holidays 3 C TPAT VENDOR CONTAINER 7 POINT INSPECTION REGUIREMENTS a Vendors approved to ship factory loaded containers to Bealls are required to complete the C TPAT Beall s Import Vendor Container 7 Point Inspection Form This requirement is also applicable to containers that are to be Delivered Duty Paid Failure to adhere to this requirement will result in a vendor chargeback Code CT 1 250 00 administrative fee See Section L Port of Entry POE Shipments and Section F Beall s Import Vendor Chargeback Policy chargeback violation key for more details b Completed C TPAT 7 point container inspection forms are to be forwarded as follows M Copy to be included with documents submitted to Yusen Logistics for US Customs entry purposes M Original to be included with documents submitted to Beall s Import Accounting Compliance Dept for direct wire transfer check payments or to LC issuing bank for LC payments M Failure to include a completed 7 point inspection form in commercial document packets will result i
23. ation bound has determined this shipment qualifies as a 7 Truckload shipment or E Less Than Truckload shipment Comments Beall s is not the Importer of Record on any Canadian shipment All merchandise shipped from a Canadian Location must be customs cleared at the US Canadian border by the shipper It is the vendor s responsibility to provide all shipment documentation to the driver upon pick up of the cargo All shipments are SHIPPER LOAD AND COUNT Bealls will not authorize driver loads or counts Please notify us of any changes to this information as soon as possible Failure to provide accurate information may result in shipping violation penalties If you have any questions please contact us before you ship ALL TRUCKLOADS MUST BE SEALED WITH A METAL BOLT SEAL Page 29 of 37 BDS In 1 RG Version 9 2015 Exhibit POE Worksheet Page 1 of 2 Instructions Read Section L of Beall s Outlet International Transportation Routing Guide information and instructions on POE Containers shipments before filling out this form If you are unsure if this shipment is a POE contact the buyer before forwarding POE CONTAINER WORKSHEET Complete upon sailing and fax to Beall s Transportation Department at 941 747 4378 Section Vendor Name USA 1st CONTACT 2ND CONTACT Contact Contact Phone Phone Fax Fax E mail E mail CONTAINER ISF amp DATE SEAL ISF DETAILS ATTACHED Yes VENDORS MUST COMPLETE amp SUBMI
24. ccess the below link to the U S Customs amp Border Protection website for a complete list of inspection criteria for truck tractor trailers http www customs gov xp cgov import commercial enforcement ctpat security criteria hwy carrier criteria hwy carrier criteria xml Source International Chamber of Shipping and Institute of International Container Lessors Ltd security Exhibit Blank CF3461 Form Page 35 of 37 BDS Int Version 9 2015 DEPARTMENT OF HOMELAND SECURITY Form Approved U S Customs and Border Protection D NONU ENTRY IMMEDIATE DELIVERY 19 CFR 142 3 142 16 142 22 142 24 1 ARRIVAL DATE 2 ELECTED ENTRY DATE 3 ENTRY TYPE CODE NAME 4 ENTRY NUMBER 5 PORT 6 SINGLE TRANS BOND 7 BROKER IMPORTER FILE NUMBER 8 CONSIGNEE NUMBER 9 IMPORTER NUMBER 10 ULTIMATE CONSIGNEE NAME 11 IMPORTER OF RECORD NAME CARRIER CODE 13 VOYAGE FLIGHT TRIP 14 LOCATION OF GOODS CODE S NAME S VESSEL CODE NAME U S PORT OF UNLADING 17 MANIFEST NUMBER 18 G O NUMBER 19 TOTAL VALUE DESCRIPTION OF MERCHANDISE 23 MANIFEST QUANTITY 24 H S NUMBER 25 COUNTRY 26 MANUFACTURER NO 21 IT BL AWB 22 IT BL AWB NO OF ORIGIN CODE 27 CERTIFICATION 28 CBP USE ONLY hereby make application for entry immediate delivery certify that the above i information is accurate the bond is sufficient valid and current and
25. der when the booking request has been approved Vendor must include this information on the original invoice surrendered with the cargo and for payment 10 Consolidator Stuffer Full name amp address This info will be provided by the freight forwarder when the booking request has been approved Vendor must include this information on the original invoice surrendered with the cargo and for payment NIDIA B Oo Po 00 Beal s understands that data elements 9 8 10 might not be available at the time booking reguest is submitted for consolidated shipments However Yusen Logistics origin offices can provide this information to vendors It is the vendor s responsibility to ensure that these two data elements are included on all docs submitted with the cargo for Customs entry purposes and payment Failure to include this data will result in chargebacks 5 MINIMUM FACTORY LOAD REQUIREMENTS Factory loading Beall s shipments is a vendor privilege Page 4 of 37 BDS Int Version 9 2015 Vendors approved to ship factory container loads FCL to Beal s are required to visually inspect the container prior to loading and complete a 7 point container inspection form It is the vendor s responsibility to ensure that the container is secure and fit to convey Beall s merchandise before loading This includes any odiferous unusual odors ex fishy smells Any charges arising fr
26. dhere to Bealls carton marking specifications TBD US 250 00 and or contains erroneous information admin fee or US 50 00 per man Carton markings which do not follow Beall s required format or contains erroneous information will result in a hour US 250 00 chargeback of TBD US 250 00 admin fee or US 50 00 per man hour US 250 00 admin fee Carton marking admin fee specifications are available in our International Routing Guide on page Packing Variances O PV 1 Master pack or inner pack does not conform to Beall s purchase order case packing US 200 00 per specifications purchase order US 250 00 admin fee Master or inner pack does not confirm to specifications per Beall s purchase order Incorrectly packed cartons will result in a chargeback of US 200 00 per purchase order plus US 250 00 administrative fee Consolidator Repackaging O CR 1 Repackaging done by Consolidator at consolidation point TBD US 250 00 Vendor is responsible for all repackaging and re marking charges If Beall s incurs any charges the vendor will be charged back all related costs plus US 250 00 administrative fee Product Labeling Page 13 of 37 BDS Int RG Version 9 2015 BEALL S IMPORT VENDOR CHARGEBACK VIOLATION KEY Last Updated April 2014 Note A US 250 00 administrative fee will be added to ALL Chargebacks PL 1 Merchandise received without the proper origin markings Made in TBD US 250 00 admin fee or All imported me
27. dule based on vessel sailing date gt 4 5 days USD 50 set or equivalent 6 7 days USD 65 set or equivalent gt 8 days USD 75 set or equivalent Yusen Logistics will NOT issue an FCR number for cargo unless required commercial documents are presented per Beall s documentation requirements For factory loads Yusen Logistics will advise the factory of load type but will not make a booking with the steamship line or authorize vendor delivery of the container to the container yard until a complete set of commercial documents including a completed Beall s Import Vendor Container 7 Point Inspection Form has been received by Yusen Logistics Upon receipt of a full set of Beall s required commercial documents and the container manifest for factory loaded containers the FCR will be released by Yusen Logistics Yusen Logistics will provide an FCR for each date cargo and commercial documents are received at their warehouse Page 7 of 37 BDS Int RG Version 9 2015 6 Yusen Logistics will not back date or postdate any FCR E IMPORT DOCUMENTATION REQUIREMENTS Please read the following carefully as it details procedural and documentation changes that will affect your Beall s import shipments and payments Your cooperation and participation is required to ensure compliance with US Customs regulations the Beall s e Invoicing program s success and to avoid chargebacks and or delayed payments E Invoicing amp Commercial In
28. e unloads will be the responsibility of the vendor k Carrier to bill the vendor directly for any detention charges I Vendors must load each PO in its entirety before loading the next PO m Each carton must be marked with Beall s PO numbers Please reference Section K for Beall s carton marking requirements M BEALL S IMPORT CONTACTS PURCHASE ORDER TESTING REQUIREMENTS Any questions regarding Beall s Import Testing Requirements must be directed to your Beall s Buyer at 941 747 2355 IMPORT TRANSPORTATION Any questions regarding Import Transportation Booking Requests and POE Container Worksheets must be directed to Beall s Import Transportation Department at importtransportation beallsinc com You can also contact us by fax at 941 747 4378 C TPAT COMPLIANCE Any questions regarding Beal s C TPAT Program must be directed to Beall s C TPAT Coordinator at CTPATCompliance Beallsinc com You can also contact us at 941 747 2355 IMPORT PAYMENTS Any questions regarding Beall s Import payment requirements and procedures must be directed to Beall s Import Accounting amp Compliance Dept at 941 747 2355 CUSTOMS COMPLIANCE Any questions regarding Beall s Customs Compliance requirements and procedures must be directed to Beall s Import Accounting amp Compliance Dept at 941 747 2355 IMPORT CHARGEBACKS Please direct all questions regarding Beall s Import Chargebacks to Beall s Import Accounting amp Comp
29. ealls Import Accounting amp Compliance Dept and Yusen Logistics CHB must be listed as notify parties on the Forwarder Cargo Receipt FCR House Airway Bill HAWB and Master Airway Bill MAWB as per below See Exhibit VIII Notify Party BEALL S INC 700 13TH AVENUE EAST ATTN IAC DEPT BRADENTON FL 34208 USA TEL 941 744 4834 FAX 941 708 4342 Notify Party 2 YUSEN LOGISTICS AMERICAS INC 691 AIRPORT SOUTH PARKWAY COLLEGE PARK GA 30349 TEL 770 909 1460 FAX 770 909 1473 Page 6 of 37 BDS Int Version 9 2015 Email isf beallsinc com Email yusal imp us yusen logistics com 12 Vendor must forward all commercial documents for air shipments to Yusen Logistics PRIOR to goods arrival in the US for documentary audit and Customs entry purposes Any delays charges incurred by Beall s due to vendor s failure to submit documents in a timely manner will result in a vendor chargeback C CONTAINER LOADING REQUIREMENTS 1 Do not mix purchase orders within the container Example PO 789012 must be loaded by style completely before loading PO 890123 All containers must be loaded by release month by PO by style color starting with the earliest release month out moving forward to the latest month If there are multiple POs with the same release month each PO must be loaded entirely by style color before loading the next PO Beall s Import Transportation Dept will provide the r
30. ed 10 the best af my ability the condition of the comtainermote d above I canficm that the cantainer is stucturally sound wealher tight has no false comp artmenis and the locking me dianisms are in good order and show no usihle siens ofbeing tampered TES HE Seal Aid amp Ved MEME Copy of completed form to be included with paperwork presented with the cargoto Bealls approved FeeltFoma de rat ong inforCustons entr purposes orginal to be included with payment paperwork to Bealls Import Accounting amp Compla me De partment orto the Beall s LC issuing bani Exhibit V C TPAT Ocean Container 7 Point Security Inspection Guide Note Ocean Container 7 Point Security Inspection Guidelines below are provided compliments of Sealock Security Systems Visit them at www sealock com Page 33 of 37 BDS Int RG Version 9 2015 Conduct 7 point interior and exterior inspection of ISO Ceiling Roof ocean container to verify the physical integrity prior to loading Document container results and keep with shipping records Reject containers that do not pass the 7 Point Inspection criteria F Reference back for additional Left Side inspection criteria information Front Wall Before allowing the container to enter the facility inspect undercarriage and outside of container Use a mirror to access hard to see areas Inspect internal and external surfaces including structural beams Use a tool to tap
31. elease months to Yusen Logistics to forward to factory upon approval of the booking request Failure to load the container by release month and by PO number as instructed above will result in a vendor chargeback Multiple containers loading instructions Multiple containers are to be loaded starting with Latest Release Month in its entirety starting in the nose of first container until completely loaded Continue loading each PO in its entirety by release month in the next container until complete The last container should have the earlier release month tail loaded If a PO does not fit entirely in the first container then continue loading in the nose of the second container See below examples Container 1 Loaded PO A All PO s release month 10 Container 2 Loaded PO B and C POS release month 9 and 8 Container 3 Loaded PO C POS release month 8 Container 4 Loaded PO C and D POS release month 8 and 7 Please reference the chargeback violation key in Section F for a complete list of import chargeback codes and amounts D REQUIRED DOCUMENTS FOR SUBMISSION TO FREIGHT FORWARDER 1 Yusen Logistics has implemented a Document Delay Penalty Program for Beall s All commercial documentation is to be submitted to Yusen Logistics within 3 working days after vessel sailing including vessel departure date Vendors will be notified via email for any late documents submission and penalties will be assessed as per the below sche
32. ercial documents received with Beall s abbreviated default PO item descriptions will be subject to chargebacks and or delayed payments per Chargeback Code D 5 in our chargeback policy This chargeback WILL BE STRICTLY ENFORCED L1 D 6 Correct Manufacturer name and address not listed on commercial invoice s US 150 00 US 250 00 admin fee O D 7 Country of Origin not listed on commercial invoice s or incorrect Country of Origin noted US 150 00 US 250 00 admin fee LI D 8 Incorrect buyer noted on commercial documents i e Beall s is not shown as buyer or showing US 150 00 buying agent as buyer US 250 00 admin fee O D 9 Incorrect seller noted on commercial documents i e listing buying agent as seller US 150 00 US 250 00 admin fee O D 10 Discrepant docs presented for payment or entry i e costs unit counts cartons etc do not match US 150 00 US 250 00 admin fee O D 11 Failure to submit all documents per Beall s Commercial Documentation Checklist US 150 00 US 250 00 admin fee L1 D 12 Customs entry rework fees paid by Beall s due to incorrect vendor documentation TBD L1 D 13 Voluntary tender Customs duties outlay fees paid by Beal s due to incorrect vendor commercial TBD documents O D 14 Bank fees incurred by Beall s due to expired unutilized and amended Letter of Credit s LC TBD L1 D 15 Letter of credit issuance bank fees incurred by Beal s TBD O D 16 Failure to forward original d
33. for Beall s Factory Loaded Containers Consolidator stuffer name and address of the party who stuffed the container or arranged for the stuffing of the container Container stuffing location Name and address of the physical location s where the goods were stuffed in the container 4 Service Provider Roles Please review all service provider data you have entered in the Yusen Logistics systems Please check all roles functions that a designated service provider is responsible for Examples Manufacturer Seller Container Stuffer Stuffing Location It is recommended that all Beall s US based partners who will be responsible for creating and submitting documents on behalf of their foreign vendors and suppliers manage the e Invoicing system account on behalf of their foreign suppliers This option is for maintaining a master list of Service Providers such as Manufacturer Country of Origin Seller Container Stuffer and Stuffing Location Please ensure that an updated list of your service providers and their roles be maintained Data accuracy is essential to the successful implementation of the e Invoice module Beall s sincerely thanks all of our business partners for assisting us in ensuring the success and improved compliance using the e Invoice system Commercial e Invoice Requirements 1 Vendor must use Beall s e Invoice system when creating commercial documents Beall s e Invoice commercial invoice template has been formatted t
34. ges and return the form to the buyer for the General Marketing Manager GMM and the Divisional Vice President DVP of Transportation required signatures NOTE All air authorization forms must be authorized and signed by the Beall s Imports Inc GMM and the DVP of Transportation NO EXCEPTIONS Upon approval and signature by the Beall s GMM the buyer will e mail the signed air authorization form to Beall s Import Transportation Dept for DVP Transportation signature Import Transportation will forward DVP Transportation endorsed air authorization form to the buyer and to Yusen Logistics Buyer will forward GMM amp DVP Transportation endorsed air authorization form to vendor for presentation to freight forwarder Yusen Logistics with e booking request Vendors must submit all air booking requests to Yusen Logistics via e booking with a copy of the Beall s signed air authorization form for booking approval by Beall s Import Transportation regardless of terms i e Difference of Ocean and Air Vendor pays 10096 Yusen Logistics will match the endorsed air authorization form with the e booking by the vendor agent booking agent Upon approval Yusen will advise the vendor of NOTE The Beal s Import Airfreight Authorization Form must include a completed worksheet which requires the following information See Exhibit pg 2 of 2 of the airfreight authorization form Purchase order numbers Total Number of cartons per PO Carton Dimensions i
35. ges which must be paid by the vendor prior to Beall s carrier pickup of the container r Beal s will schedule delivery container delivery based on container availability i e container has been fully released by US Customs any OGA and steamship lines Vendor is fully responsible for ensuring that the container is fully released and available for pickup Container clearance and availability information must be visible in the applicable Port system since this is what Beall s will reference to schedule delivery of the POE container s Beall s is ONLY responsible for the dray costs of the POE container All other charges are the vendors responsibility i e chassis lift charges etc t Beal s requires a minimum of 15 free days from the day Beall s picks up the container from the port of entry Per Diem charges incurred by Beall s during the required 15 days will be charged back to the vendor plus a USD 250 00 administrative charge It is suggested that the vendors make arrangements to have all other charges billed directly by the dray carrier to the vendor to avoid additional Beall s administrative handling chargebacks u Should Beall s require more than 15 days out of port Beall s will assume per diem charges from day 16 onward at a maximum rate of 25 00 per container per day The balance of all costs incurred by Beall s is the responsibility of the vendor To avoid any additional administrative charges it is strongly recommended tha
36. he best interest of all parties to make e Invoicing as easy as possible The e Invoice system simplifies your documentation process and provides the flexibility of submitting documents for Customs entry online Please note that until further notice we will still require vendors to submit original hard copies of all required documents directly to Beall s Import Accounting amp Compliance Dept for T T payments or to the LC issuing bank for LC payments Beall s will only accept commercial documents created by and uploaded via the e Invoicing program for Customs entry and payment A copy of the e Invoice User Manual Beall s International Routing Guides and a Vendor Chargeback Schedule has been posted to the Yusen Logistics e Booking system for your convenience and any additional questions you may have How this Affects You All Beall s business partners ex vendors suppliers manufacturers buying and booking agents are required to e All service providers responsible for creating export commercial documents for submission to Beal s for US Customs entry and payments are required to be registered users of the e Invoice system E Invoice registration forms can be downloaded at http griffin hk yusen logistics com ebooking e Please contact your local Yusen Logistics origin office for more info Should you have any questions or need any additional information during the e Invoice registration process please contact Ms Brenda Chan at bre
37. hone 941 744 2355 Failure to provide 2 bank endorsed OBLs 7 days prior to the shipment s arrival at the US Port of Destination ETA will result in a chargeback of 100 00 per day per OBL plus a 250 00 administrative handling charge There will be an additional 100 00 per day per OBL plus any additional charges incurred by Beall s after the vessel arrival at the US port of entry for which the container is not released due to missing late OBL submission by the vendor No exceptions Note If the shipment s payment terms are via Letter of Credit please ensure all documentation is submitted to your bank in time to meet the above requirement Note also that upon receipt of the original OBLs Beall s will need to endorse and dispatch the original OBLs to the ocean carrier for container release in the US so please be sure to allow adequate time for document turnaround Import Accounting Chargeback Codes Costs ISF L1 IS I US Customs ISF fines incurred by Beall s TBD US 1 000 00 admin fee Failure to submit accurate booking or load plan data to Beall s freight forwarder for timely ISF filing or should Beall s incur any ISF fines penalties from US Customs due to vendor booking documentation errors Beall s will chargeback vendors for all fees incurred plus a US 1 000 00 administrative charge Note US Customs ISF penalties will be 5 000 00 per violation Documentation O D 1 Incorrect Commercial Invoice Values i e First
38. if applicable Not Required with e Applicable Vendor Instructions Notes Applicable Attached Invoice system Vendor completes electronically via e Invoice system Original hard copy to be forwarded to Beall s IAC Dept for T T payment or to Beall s LC issuing bank for LC payment m Vendor completes electronically via e Invoice system Original hard copy to be forwarded to Beall s IAC Dept for T T payment or to Beall s LC issuing bank for LC payment 2 u Vendor uploads via e Invoice system Original hard copy to be forwarded to Beall s IAC Dept for T T payment or to Beall s LC issuing bank for LC payment Vendor uploads via e Invoice system Original hard copy to be forwarded to Beall s IAC Dept for T T payment or to Yes if applicable Beall s LC issuing bank for LC payment Vendor uploads via e Invoice system and forwards originals Yes if applicable to NYKL amp origin who will forward to CHB for Customs entry Vendor uploads via e Invoice system Original hard copy to be forwarded to Beall s IAC Dept for T T payment or to Yes If applicable Beall s LC issuing bank for LC payment Vendor uploads via e Invoice system Original hard copy to be forwarded to Beall s IAC Dept for T T payment or to Yes if applicable Beall s LC issuing bank for LC payment Vendor uploads via e Invoice system Original hard copy to be forwarded to Beall s IAC Dept for T T payment or to Yes if applicable Beall s LC issuing bank for
39. l s C TPAT Container 7 point Inspection Form for each container Failure to adhere to this requirement will result in delayed payments AND a vendor chargeback See Section F Beall s Import Vendor Chargeback Policy Chargeback Violation Key for more details Page 9 of 37 BDS Int Version 9 2015 BEALL s COMMERCIAL DOCUMENTATION CHECKLIST WT LC Invoice eo Reguired Document f all that a Single Multiple Country Textile Declaration Textile Visa a Vendor s Inspection Certificate Beall s issued if applicable Copy of Beall s Approved Lab Test Results if applicable gt n Buyer s Authorization to Ship for OUTLET only Interim Footwear Invoice Wearing Apparel Detail Sheet o Beneficiary Statement Forwarder s Cargo Receipt be Commercial Documentation Checklist Vendor cover page showing beneficiary banking information for Wire transfer payments only Li amp Fung Shipment Release Authorization if applicable 7 point Container Inspection Form applicable for vendors shipping FCL only NOTE Chargebacks and or delayed payments will apply if documents do not include a completed C TPAT 7 Point Container Inspection Form for each container m gt Other Govt Agency docs Lacey Act F amp W FDA etc Attn All Beall s Import Vendors Packing List Certificate of Origin b Buying Agent s Inspection Certificate
40. l that would require destruction to be removed All seals must meet or exceed the minimum ISO PAS 17712 security requirements See Beall s C TPAT Expectations for Agents Vendors amp Manufacturers or visit the US Customs website at www cbp gov for more info on C TPAT container seal security g All POE vendors must complete and forward a Beall s POE Container Worksheet for each container shipped within 5 days of vessel departure One container per worksheet Failure to complete and forward POE worksheet to Beall s as per this requirement will result in a vendor chargeback and possible delay in delivery to Beall s DC See Section F for more details h All POE shipments must be via Port of Tampa FL or Port of Jacksonville FL Port of Tampa is Beall s Imports preferred port to expedite delivery If the shipment cannot be routed via Tampa then it must be routed via Port of Jacksonville FL i The buyer must approve any variances to the Purchase Order s ship window or the vendor will be subject to penalty Page 23 of 37 BDS Int Version 9 2015 j Section Vendor Contact Info and Section II Container Manifest of Beall s POE Container Worksheet Manifest must be completed within 5 days of vessel sailing and faxed to Beall s Import Transportation Dept at 941 747 4378 k POE Container Worksheet Manifest information must be typed for clarity If there is any missing information the form will be returned t
41. liance Dept at 941 747 2355 Refer to Section F of the Routing Guide before contacting Beall s N EXHIBITS Page 26 of 37 BDS Int l RG Version 9 2015 Exhibit I Beal s Air Authorization Form Page 1 ot 2 BESALLS BEALL S IMPORT AIRFREIGHT AUTHORIZATION FORM Date WT LC Buver Name Dept Phone Ext Reason for Air Pos Style Color Pieces COMMODITY DESCRIPTION Must Air By Date Vendor Name Vendor Contact Contact Phone E mail Shipping Point Country TERMS AGREED UPON VENDOR past 1009 AIR TO BEALL s DC PIFFERENCE BETWEEN OCEAN AND AIR TO BEALL s DC BEALL S pays 10096 AIR SPECIFY Beall s GMM Authorization sign Divisional VP Transportation Cianature required far ALL nir nutharizatians Signature reguirea for ALL air autnorizations 1 Beall s Buyers must email copies of this GMM signed authorization to Import Transportation contacts below 2 NYK Logistics must include copy of this form as provided by Import Transportation with booking request RICHARD HIGGINS Email rhiggins beallsinc com SUSAN MILLER Email smiller beallsinc com Exhibit i Beal s Inc Air Shipment Worksheet Page 2 of 2 Page 27 of 37 BDS Int Version 9 2015 EE ALLS BEALL S IMPORT AIR SHIPMENT WORKSHEET VENDOR NAME 0 POINT TO COMPLETED BY VENDOR OF BUYER TB BECBNMEPLETEDL ERE AR CARRIER TOTAL TOTAL CARTON OMENSIO
42. lsinc com or on page 5 of this routing guide LI FL 2 Failure to load container as specified by Beall s on booking approval US 500 00 per container t Failure to load cartons as specified by Beall s Import Transportation Department on Vendor s Booking Request US 250 00 admin fee Approval will result in a chargeback of US 500 00 per container plus a US 250 00 administrative fee O FL 3 Failure to complete and submit a Beall s C TPAT Container 7 Point Inspection Form US 250 00 admin fee Page 11 of 37 BDS Int RG Version 9 2015 BEALL S IMPORT VENDOR CHARGEBACK VIOLATION KEY Last Updated April 2014 Note A US 250 00 administrative fee will be added to ALL Chargebacks Beall s requires all vendors shipping full container loads to ensure the container is secure and fit to convey Beall s merchandise All vendors shipping FCL POE Delivered Duty Paid containers must complete a security inspection and include proof of same with their docs to Beall s Import Transportation Dept per Beall s POE documentation requirements Failure to complete and submit a 7 point inspection form will result in a chargeback of US 250 00 admin fee O FL 4 Fumigation Related Charges TBD Please note that all charges incurred by Beall s for any CY loaded container subject to Fumigation upon arrival at the US Port of Discharge will be charged back to the vendor along with any US Customs Exam Fees and Beall s administrative fees that are applicable
43. mports Inc Freight Forwarder Yusen Logistics formerly NYK Logistics will contact vendors 7 14 days prior to the start date of the PO shipping window to request an order status update For all direct import ocean shipments in which Beall s Imports Inc is the Importer of Record and responsible for the ocean freight vendor must contact Yusen Logistics origin office to submit booking request A complete list of Yusen Logistics office locations by city can be found at http griffin hk yusen logistics com ebookin All vendors must submit bookings via Yusen Logistics e booking process No exceptions To register for vendor e booking with Yusen Logistics go to http griffin hk yusen logistics com ebookin Select Beall s to download the e booking registration form Complete form and save it into your disk E mail the form to HKG IND ITINFO Qhk yusen logistics com Yusen Logistics will process your application and advise log in information within 24 48 hours of receipt See Exhibit Vendor must ensure that all of Beall s testing protocols per PO requirements have been met and that test results have been submitted to the Beall s Compliance Manager for approval PRIOR to submitting booking request For orders requiring hazard lab tests per Beall s Testing Protocols vendors must ensure that they have proof of a Beall s Compliance Manager s approval of the vendor submitted hazard lab test results prior to submitting booking request BOOKIN
44. n CBMs and inches per PO Actual Weight in kilograms All vendors approved to air Beall s merchandise must use Beall s freight forwarder Yusen Logistics for all Beall s air shipments NO EXCEPTIONS Yusen Logistics will designate the air carrier to be used If the terms agreed upon are the difference between ocean and air Beall s will pay the amount the shipment would cost Beall s if shipped via ocean Beall s ocean freight rates are all inclusive to Beall s DC door The Air shipments are from FOB airport to the Beall s Distribution Center DC The vendor must prepay their portion of the shipment costs to the approved air carrier at origin before the shipment will be aired Yusen Logistics at origin before the shipment will be aired If the vendor is responsible for 10096 of shipment transportation charges then the terms are 10096 to our DC not airport to airport For visibility the vendor must submit the e booking request to Yusen Logistics for If an air shipment arrives in the USA without prior Beall s notification and approval the vendor will be penalized with a charge back of any all charges incurred by Beall s plus an administrative charge NO EXCEPTIONS See vendor chargeback violation key for more details 2 3 4 approved air carrier on the e booking 1 FOB Point 2 3 4 5 Total CBMs 6 5 6 freight charges are calculated FOB airport to Beall s DC door 7 8 9 Beal s approval to ship 10 11 B
45. n delayed payments and or vendor chargebacks Applicable for vendors shipping Factory Container Loads ONLY Note Factory Loaded Containers include direct import FOB Delivered Duty Paid DDP and Landed Duty Paid LDP POE terms 4 IMPORTER SECURITY FILING 102 REQUIREMENTS a Vendor must use Beall s Imports Inc e Invoice system NO OTHER COMMERCIAL INVOICE FORMAT WILL BE ACCEPTED FOR ISF PAYMENT or CUSTOMS ENTRY b Itis imperative that vendors submit accurate information for Beall s Import Security Filing ISF purposes The buying agent should never be listed as the seller on the booking or paperwork Failure to submit correct details on booking and or documents will result in a vendor chargeback c Should Beall s incur any ISF fines penalties from US Customs due to vendor documentation errors Beal s will chargeback the vendor for all fees incurred plus a USD 1 000 00 administrative charge See chargeback violation key IS 1 page 14 for more details Data Elements Seller full name amp address Buyer Sold to full name amp address Ship To full name amp address Importer of Record Consignee same as IOR Country of Origin Commodity HTS Vendor MUST use Beall s assigned Harmonized Tariff System HTS s as uploaded on Beall s PO to vendor Actual Manufacturer Full name amp address Container Stuffing Location Full name amp address This info will be provided by the freight forwar
46. n of the merchandise e g assists such as dies molds tools engineering work not included in the invoice price e discount allowed on the price of the merchandise 5 Name of a responsible employee of the exporter who has knowledge or who can readily obtain knowledge of the transaction 6 The invoice must be in English Beall s Inc List of Required Commercial Documents The Beall s Commercial Documentation Checklist is required when submitting commercial documents A sample checklist is included below for your reference An e copy is available for download under the Useful Information Tab in the e Booking and e Invoicing Systems for your convenience re the Excel file e Invoicing Documentation Requirements or upon request from Beall s Import Accounting amp Compliance Dept Please pay close attention to the Beall s Commercial Documentation Checklist as missing documents will be subject to chargebacks from Beall s Documents marked with an are required unless not applicable All unmarked documents are to be presented as applicable per Beall s PO requirements Additional requirements regarding specific documents included in the document checklist are noted below 1 Commercial Invoice Vendor MUST use Beall s Imports Inc Commercial e invoice template Invoice must be signed 2 Packing List must be signed 3 Vendors approved to ship factory loaded containers to Beall s are required to complete and provide a Beal
47. nda chan ghk nyklogistics com Things you need to know 1 ISF Information It is imperative that vendors submit accurate information for Beall s Importer Security Filing purposes The buying agent should never be listed as the Seller or Buyer on the booking or paperwork Failure to submit correct ISF details on bookings and or e Invoice documentation will result in a vendor chargeback See Section F for more details 2 e Booking Data from your e Booking will be the basis of your e Invoice Thus it is vital that you ensure the integrity and accuracy of all data inputted in your e booking request The e Booking submission screen collects the following information at PO Item level Page 18 of 37 BDS Int RG Version 9 2015 Manufacturer or supplier name and address Country of origin Seller a Name and address of the last known entity by whom the goods are sold or agreed to be sold This information is mandatory and cannot be left blank If Manufacturer and Country of Origin are the same for all item lines you can click on Batch Apply to make the updates at the same time b Again the buying agent should never be listed as the seller on the booking or paperwork Failure to submit correct ISF details on bookings and or e Invoice documentation will result in a vendor chargeback See Section F for more details 3 e Load plan The Load Plan submission screen collects the following information at Container level
48. o include all of the ISF 104 2 data elements Incorrect incomplete or missing commercial invoice data will result in vendor chargebacks See Section F for more details NO OTHER COMMERCIAL INVOICE FORMATS FOR IMPORT SHIPMENTS WILL BE ACCEPTED FOR ISF PAYMENT OR CUSTOMS ENTRY 2 Commercial invoice must be legible signed and complete All fields must be accurately and completely filled out Failure to submit accurate information on Beall s commercial invoices will result in chargebacks and delayed payments See chargeback schedule in Section F for more details 3 Payment against incomplete or incorrect commercial invoices will be held pending receipt of a revised commercial invoice per Beall s commercial invoice requirements Chargebacks will apply against non compliant vendors 4 Do NOT state the buying agent as the buyer or seller on your commercial documents Chargebacks will apply to any vendor who submits commercial documents to Beall s showing incorrect designation of buying agent on the paperwork Page 19 of 37 BDS Int Version 9 2015 I WIRE TRANSFER PAYMENT PROCESS Currently Beall s makes import payments via direct wires checks and Letter of Credi s LC s In order to get paid via T T import vendors must 1 Adhere to Beal s commercial documentation reguirements Note The same import documentation requirements apply to all Beal s import vendors regardless of method of payment Vendor
49. o the vendor for completion Failure to complete form as required may result in delays in scheduling container delivery I Section IIl of the Beall s POE Container Worksheet Manifest Notification of Customs Clearance must be completed upon customs clearance and faxed with a copy of the completed CF3461 customs clearance form to Beall s Import Transportation Dept at 941 747 4378 If there is any missing information in Section III of the POE Container Worksheet Manifest the form will be returned to the vendor for completion Vendor can obtain a copy of the completed CF3461 from their broker m Beall s Import Transportation Dept will not schedule the delivery of any POE container until all of the documentation requirements above are met n All POE container delivery appointments must be scheduled by Beall s Import Transportation Dept ONLY NO EXCEPTIONS o Vendor is responsible for any and all charges demurrage storage exam up until the cargo clears customs and it has been released from the steamship line for delivery These charges must be paid by the vendor before Beall s assumes container responsibility p Beall s must have a minimum of 24 hours to arrange for pickup of the container at the port of entry during normal port operating hours g lfthe shipment clears customs on the last free day in port and Beall s carrier cannot pick up the container before the port closes the vendor is responsible for any demurrage char
50. ocs to Beall s Freight Forwarder to facilitate timely Customs or carrier US 100 00 per release ex original visas BOLs etc purchase order US 250 00 admin fee O D 18 Administrative chargeback USD 250 00 Page 15 of 37 BDS In l RG Version 9 2015 BEALL S IMPORT VENDOR CHARGEBACK VIOLATION KEY Last Updated April 2014 Note A US 250 00 administrative fee will be added to ALL Chargebacks O CT 1 Failure to complete and submit a C TPAT 7 Point Container Inspection Form US US 250 00 admin M fee Beal s reguires all vendors shipping full container loads to ensure the container is secure and fit to convey Beal s merchandise All vendors shipping FCL POE Delivered Duty Paid containers must complete a security inspection and include proof of same with their docs to Beall s Import Transportation Dept per Beall s POE documentation requirements Failure to complete and submit a 7 point inspection form will result in a chargeback of US 250 00 admin fee O CT 2 Claims charges incurred by Beal s due to vendor s failure to ensure container was fit TBD to convey Beall s merchandise applicable for full container load shipments only Beall s requires all vendors shipping full container loads to ensure the container is secure and fit for conveying Beall s merchandise All vendors shipping FCL POE Delivered Duty Paid containers must complete a security inspection and include proof of same with their d
51. ocs to Beall s Import Transportation Dept per Beall s POE documentation requirements Any damages loss fees incurred by Beall s due to vendor s failure to ensure container was fit to convey Beall s merchandise will be charged back to the vendor Purchasing Product Development Chargeback Codes Costs Testing Requirements O TR I Failure to comply with Beall s Testing Requirements TBD Failed Testing Merchandise Shipped O FT 1 Merchandise shipped without Beall s testing approval TBD Testing Documentation FT 2 Failure to include Testing Certificates Lab Test Results with booking commercial TBD documents packet Page 16 of 37 BDS Int l RG Version 9 2015 G IMPORT PAYMENT REGUIREMENTS These requirements are applicable for all Beal s import vendors regardless of negotiated payment terms and method of payment 1 Beall s Imports Inc 7 digit purchase order numbers range from 0100000 0699999 Note On the rare occasion when a Non Merchandise import Purchase Order is issued the number will be seven digits without a starting zero ex 1234567 2 Vendors shipping to Beall s Imports Inc must use the following bill to and ship to addresses For import shipments to Beall s Imports Inc ONLY Bill To Ship to Beall s Imports Inc BEALL S IMPORTS INC 1806 38 Avenue East 1806 38 AVENUE EAST Bradenton FL 34208 BRADENTON FL 34208 USA USA TEL 941 744 4242
52. om vendors failure to ensure the container meets Beall s C TPAT container security requirements will be charged back to the vendor i Failure to include a completed 7 point inspection form in commercial document packets will result in delayed payments and or vendor chargebacks ii Note Factory Loaded Containers include direct import FOB Delivered Duty Paid DDP and Landed Duty Paid LDP POE terms Applicable for vendors shipping Factory Container Loads ONLY All factory loaded containers must be sealed with a high security seal that would require destruction to be removed All seals must meet or exceed the minimum ISO PAS 17712 security requirements See Beall s C TPAT Expectations for Agents Vendors amp Manufacturers or visit the US Customs website at www cbp gov for more info on C TPAT container seal security To ensure full utilization of container space Beall s required minimum CBMs per container size are listed below If minimum requirements are not met Beall s reserves the right to approve booking request as a consolidated load and have the vendor deliver the shipment to the freight forwarder for consolidation For vendors whose cargo does not meet Beall s minimum container loading requirements Beall s offers the option for vendors to factory load if they pay for the container dead space up to Beall s minimum container requirements All vendor dead space payment agreements must be in writing on the vendor booking via Yusen
53. pment is ready for pick up 3 Beall s Import Transportation Dept Contact Info Fax 941 747 4378 4 ALL MERCHANDISE SHIPPED FROM A CANADIAN LOCATION MUST BE CUSTOMS CLEARED AT THE US CANADIAN BORDER BY THE SHIPPER 5 ITIS THE VENDOR S RESPONSIBILTY TO PROVIDE ALL SHIPMENT DOCUMENTATION TO THE DRIVER UPON PICK UP OF THE CARGO 6 Anycosts incurred for delays due to shipper not providing commercial documents for and Customs clearance to the carrier are the responsibility of the vendor 7 ALL TRUCKLOADS MUST BE SEALED WITH A METAL BOLT SEAL WHICH MEETS OR EXCEEDS THE MINIMUM ISO PAS 17712 SECURITY REQUIREMENTS 8 All Canadian shipments are SHIPPER LOAD AND COUNT Beall s will not authorize driver loads or counts Please notify us of any changes to this information as soon as possible Failure to provide accurate information may result in shipping violation penalties If you have any questions please contact us before you ship 9 Forany shipment where Beall s is responsible for freight charges movement of freight from any shipping point outside the US borders ex FOB any point in Canada vendors are required to clarify shipping freight payment terms with their Beall s Buyer and get freight payment terms in writing 10 All requests for Beall s EIN s for use on Canadian shipments to Beall s must be forwarded to Beall s Import Accounting amp Compliance Dept See Section M for contact details 11 For shipment
54. quirements are met 1 General POE Guidelines Beall s POE Documentation Requirements Proof of ISF Filing and or Details M Copy of Bill of Lading M Completed C TPAT 7 Point Container Inspection Form M Container Worksheet M M 9 461 Copy of Delivery Order Note Delivery order must a Be made out to Beal s preferred carrier if terms are POE by port see below for DO reguirements b Be deliver to Bradenton Sarasota FL c State container and seal d List PICK UP if container was railed from one port to another a Beal s requires all vendors shipping POE ocean containers to Beall s to complete an Importer Security Filing for each shipment Beall s reserves the right to request proof that an ISF filing has been completed b Vendors shipping POE container loads to Beall s are required to complete a C TPAT 7 point Container Inspection Form See POE Documentation Requirements above for more details and forward with POE Container worksheet to Beall s Import Transportation Dept Failure to do so will result in a vendor chargeback See Section F for more details c Vendors shipping POE containers to Beall s must adhere to Beall s container loading requirements d Vendor to confirm POE terms with buyer prior to shipping e The POE container must contain only Beall s merchandise Beall s does not allow commingling of its merchandise with other freight f All POE containers must be sealed with a high security sea
55. r Beall s at the border What are the Commercial Invoice requirements Detailed invoice requirements are found within the US Customs regulations gt 19 CFR 5 141 86 Contents of invoices and general requirements gt 19 CFR 141 87 Breakdown of component materials gt 19 CFR 141 89 Additional Information for certain classes of merchandise Page 8 of 37 BDS Int RG Version 9 2015 gt 19 CFR 142 6 Invoice Requirements We encourage vou to familiarize yourself with the US Customs regulations referenced above Briefly recapped these regulations require an invoice to include at a bare minimum the following data elements Note that Beall s e Invoice is designed to incorporate all of the following 1 Terms of Sale e Date of sale Place of sale Seller name amp address Buyer name amp address 2 Shipment Terms e Date of shipment Place of shipment Destination port Shipper s name Receiver or consignee s name 3 Merchandise Details Shipping and packaging marks and numbers detailing contents of each package Quantities in weights and measures Country of origin HTS Classification 4 Value of the merchandise e Unit and total purchase price e Currency of the sale e If not specifically included in the purchase price all charges including cost of packing cases containers and inland freight to the port of exportation e All rebates or commissions e All goods or services furnished for the productio
56. rchandise must be properly marked as required by US Law and enforced by US Customs Failure US 50 00 per man to properly mark products most likely will not be detected until the cargo has already arrived in the US Beal s hour US 250 00 reserves the right to return the goods to the vendor at the vendor s expense If Beall s chooses to keep the admin fee merchandise the vendor will be responsible for forwarding the Made in ____ labels The labels are to be forwarded as instructed in e mail communication from the buying office to include the mail to address contact person carrier and tracking number at the expense of the vendor OBLs For Bangladesh Shipments Only OB 1 Failure to provide original endorsed OBLs to Beall s prior to shipment arrival in US TBD US 250 00 admin fee 100 00 per day per OBL until container is released Bangladesh Shipment Only Two original endorsed OBL s original bill of lading are to be forwarded to Beall s Import Accounting a minimum of 7 days prior to the US Port of Destination ETA A scanned copy of the bank endorsed OBL front and back is to be sent via email to importtransportation beallsinc com and isf beallsinc com advising of the courier name and tracking number for tracing Original endorsed OBLs to be sent to Beall s Import Accounting amp Compliance Dept Attn Beall s Import Accounting Compliance Dept 700 13 Avenue East 4 Floor Bradenton FL 34208 Telep
57. s MUST use Beall s e Invoice system when creating invoices for Importer Security Filing ISF Customs entry and payment for import shipments NO OTHER COMMERCIAL INVOICE FORMAT WILL BE ACCEPTED FOR ISF PAYMENT or CUSTOMS ENTRY Vendors must reference Beall s issued WT on all documents Information on documents submitted for payment MUST EXACTLY MATCH documents submitted to the freight forwarder at origin with the cargo for Customs entry purposes Chargebacks will apply for discrepant documents Vendors must be aware that failure to adhere to Beall s commercial documentation requirements will result in delayed payments and or administrative chargebacks see Section F for more details Once shipment is made original copies of Beall s required commercial documents must be submitted directly to Beall s for payment via wire transfer Documents must be forwarded to Beall s Import Accounting amp Compliance Dept Upon receipt review and approval of accurate and complete originals of Beall s required commercial documents from the vendor Beall s Import Accounting amp Compliance Dept will remit payment via direct wire transfer per our payment processing schedule below Wire transfer payments are scheduled for the 15 and 30 of each calendar month Wire transfer cut off dates are as follows gt Invoices received during 1 1 0 calendar day of the month will be paid on the 15 Please allow 3 5 Business days for receipt gt Invoices
58. s been completed and faxed to Beal s Import Transportation Dept at 941 747 4378 Beall s requires 24 hours to pick up the container at port Availability is defined as container has been unloaded from vessel shipment has cleared Customs and all OGA other government agencies required paperwork has been received by Bealls Import Transportation Dept and Beall s approved carrier steam ship line has released the container to Beall s preferred carrier Delivery Order has been forwarded to Beall s preferred carrier Vendor is responsible for any additional charges incurred Beall s must have a minimum of 24 hours to arrange for pickup of the container at the port of entry during normal port operating hours Beall s requires 15 free days out of port i e Beall s will assume per diem charges from day 16 onward at a maximum rate of 25 00 per container per day The balance of all costs incurred by Beall s is the responsibility of the vendor To avoid any additional administrative charges it is strongly recommended that the vendor have their steamship line bill them directly for any per diem charges 3 POE DOOR TO DOOR SHIPMENTS Door to Door POE s are shipments in which Beall s is not the Importer of Record and the vendor is responsible for all transportation costs from origin to Beall s Distribution Center DC a Vendor must follow all the instructions regarding the POE Container Worksheet Manifest in the General POE
59. s detained at the border where Beall s incurs carrier downtime charges because of delayed customs clearance due to missing documentation for customs entry Beall s will chargeback vendor for all charges incurred plus a US 250 00 administrative fee Section F for more details K IMPORT CARTON MARKING REQUIREMENTS Page 21 of 37 BDS Int RG Version 9 2015 Note This supersedes all other carton marking instructions Carton Marking Label Reguirements Shipping Mark Inner Carton Color Size assortment to be printed on front side of box Export Carton Carton Mark Front side back side Beal s Imports Inc PO Release of Dept Style Color Inner Pack Size Scale Units Per Master Carton Master Carton of Country of Origin Destination Beall s Bradenton Florida USA 34208 Release only applies to Li 8 Fung orders so mark Release 1 of 1 when not a Li amp Fung order If goods are not sized mark Inner Pack Size Scale N A e Side Mark one side only G W N W Measurement Page 22 of 37 BDS Int RG Version 9 2015 POE containers are full container shipments purchased using Delivered Duty Paid DDP incoterms Beall s is not the Importer of Record i e Beall s will take possession of the container after the merchandise has cleared U S Customs The vendor is the Importer of Record and is responsible for ensuring all US Customs ISF and entry re
60. s failure to submit commercial docs in a timely manner will result in a chargeback of U 1 000 00 per purchase order plus a US 250 00 admin fee O AS 2 Failure to use Beall s Freight Forwarder to book process air freight shipment US 1 000 00 per h der All vendors approved to air Beall s merchandise must use Beall s freight forwarder Yusen Logistics for all air 12 0 00 admin fee shipments Yusen Logistics will designate the air carrier to be used Failure to do so will result in a chargeback of US 1 000 00 per purchase order plus a US 250 00 admin fee POE Shipments O PO 1 Failure to submit all documents per Beall s POE documentation requirements US 250 00 admin fee Beall s requires all vendors to adhere to our POE documentation requirements Please review Section L Port of Entry POE Shipments for more details on Beall s POE documentation requirements It is the vendor s responsibility to adhere to all requirements Failure to do so will result in a chargeback of US 250 00 admin fee O0 PO 2 Failure to submit all POE documents per Beall s timing requirements US 250 00 admin fee Page 12 of 37 BDS In 1l RG Version 9 2015 BEALL S IMPORT VENDOR CHARGEBACK VIOLATION KEY Last Updated April 2014 Note A US 250 00 administrative fee will be added to ALL Chargebacks Beall s requires all vendors to adhere to our POE documentation timing requirements i e POE worksheet and C TPAT 7 point inspection form must be forwarded within 5 days
61. side walls listen and feel for hollow metal sound All walls ceiling and doors should be metal Undercarriage support beams should be visible solid plates should not cover the beams oors Outside and Insic 4 Any repairs on the inside must be also visible Ensure locking mechanisms are secure and in S P on the outside Blocks and vents 9 holes good working order There should be ribs on the inside container must be visible and interior sides of each door solid plates should not appropriately spaced see above picture cover standard interior door cavities EE Inspect front wall making sure vents and blocks are visible and appropriately spaced Measure interior and exterior with a tape measure range finder or string Container should be exact to specifications x Look for different color bonding material loose bolts new and worn metals on same device Doors should seal completely when closed Look for different wall colors and blocks that are too close to the vents Use a tool to tap front wall you should hear a hollow metal sound Inspect external roof and internal ceiling including structural beams Use tool to tap you should hear a metal hollow sound If unable to see roof of container use ladder or a mirror attached to a pole Inspect floor for unusual repairs Floor should be flat and one height Measure floor to ceiling with a tape
62. t vendors have their steamship line bill them directly for any per diem charges 2 POE PORT TO PORT SHIPMENTS TAMPA FL or JACKSONVILLE FL a Vendor must follow all the instructions regarding the POE Container Worksheet Manifest found in the General POE Guidelines noted above b All POE shipments must be routed via our required ports Port of Tampa FL or Port of Jacksonville FL Page 24 of 37 BDS Int l RG Version 9 2015 Beal s approved carrier for Port of Tampa is Landstar Gemini 813 248 4701 Beall s approved carrier for the Port of Jacksonville FL is RoadOne USA 904 786 7500 Vendor s broker must forward a DO delivery order to Beall s approved carrier noted above consigning the container to Beall s Imports Inc and the Beall s approved carrier listed above by port This releases the container for delivery It is the responsibility of the vendor and or their ocean carrier to provide a chassis at the time of pick up Beall s will NOT be responsible for any chassis charges Beall s Import Transportation Dept will schedule pick up of the container with our carrier on or before the last free day at port standard free time at port is 5 working days from date of unloading when the following criteria has been met by the vendor shipment has cleared customs and CF3461 issued Delivery Order DO has been issued and forwarded to appropriate Beall s carrier Section the POE Container Worksheet Manifest ha
63. ts seal and locking integrity Holes that allow light or external weather conditions into container Infestation mold or residual cargo debris dirt Condensation standing water or wet floors Persistent odor or physical reaction such as watering eyes or coughing Defaced container markings or interior graffiti inappropriate messaging Please note that Illegal contraband can be stored in modified pallets hidden within products or among boxes and can also simply be added to a shipment in a box bag or other receptacle hole indoor he broken locking broken structural K 1 bar guide beam welid defaced markings j bar bent causing seal and structural support post integrity issues bowed Cargo container doors should seal completely and securely when shut The container should be light tight which will also prevent entry of any external elements into the container while in transit To ensure a satisfactory light tight seal you can conduct a light test by observing the seal performance from inside a closed container In addition all door locking hardware hasps hinges handles bars bolts etc must be tested and be in good working order see below diagram tm h When contracting with third party trucking companies to transport cargo you must ensure that those organizations also inspect ocean containers and the vehicles truck tractor trailer prior to delivering equipment to you Please a
64. urer Full Name amp Address Container Stuffing Location Full name amp Address LI Beall s Imports Inc Beall s Outlet Stores Inc mna 210047 Terrace East Bradenton FL 34208 Bradenton FL 34203 Vendor Import Container 7 Point Inspection Report LI Check for structural damage dents holes repairs Ensue locks are secure and relible LI Support beams are visible ET Check forloose bolts Ensure no foreign objects are mounted on container Ensure hinges are secure and reliable m m Look for unusual repairs to structural beams LI Look for wmsual repais to structural bears Repairs to the inside wall must be visible on the Repais tothe inside wall must be visible onthe outside too outside too and vice versa and vice versa E Fmm Wal 6 Front wall should be made of corrugated material Ensure support beans are visible Interior blocks are visible and not false Absent or Ensure ventilation holes are visible They should not be cardboard blocks are not normal covered or absent H dd Ensute floor of container is flat LI Seal properly affixed LJ Ensure floor is of uniform height ET Seal meets or exceeds PAS ISO 17712 Look for unusual repairs to the floor U Ensure seal s rot broken damaged Ensue vents are vile ET Ensue me ri a inim I hare usually inspected and verifi
65. voice Item Descriptions The Beall s e Invoicing Program is for all import shipments Because electronic invoicing methods improve both business efficiency and data integrity it is in the best interest of all parties to make e Invoicing as easy as possible The e Invoice Program simplifies your documentation process and provides the flexibility of submitting documents for Customs entry online Please note that until further notice we will still require vendors to submit original hard copies of all required documents directly to Beall s Import Accounting amp Compliance Dept for T T payments or to the Letter of Credit LC issuing bank for LC payments How this affects you popu In reviewing the recent e Invoice submissions for accuracy and compliance Beall s has noted that a large number of vendors are failing to include complete and accurate item descriptions on their commercial invoices This failure is creating significant challenges in the completion of Beall s US Customs entries and causing unnecessary inefficiencies for Beall s Customs Broker s Buying and Import Accounting amp Compliance teams Due to the large number of vendors who are failing to provide accurate and detailed item descriptions on their commercial documentation Beall s is notifying the vendor community that effective immediately failure to do so will result in significant chargebacks and or delayed payments See Section F Chargeback code D 5 for more details

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