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Aurion Enquiry User Manual

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1. To 30 NOV 2011 lo1 NOVv 2011 Fixed Term HR Project Assistant HR Bus Improvemt Project Section Unit HR Project Assistant Professional Level 06 St Lucia Campus Position No 3022852 Increment LO0500 Current Leave Status Employee has no leave recorded for today Contact Details Position Phone Phone 07 3300 0000 Position Fax Fax E mail Address Mobile Supervisor Hame Employee No Title Position No Organisation Unit Position Phane Position Fax 3 6 3 3 Position Placement List Form The Position Placement List form provides a full listing of staff appointed substantively and acting to a position The Position Placement List form is accessed from the View Position Detail form by selecting one of the following options from the Process drop down menu e Placement History Views the placement history of the person s substantively appointed to the position e Acting History Views the placement history of the person s assigned to the position on a temporary acting basis e Combined History Views the history of both the acting and substantively appointed person s Aurion Enquiry Access Overview and User Manual Page 42 of 73 THE UNIVERSITY OF QUEENSLAND AUSTRALIA An example of the Position Placement List form is provided below Position Placement 13 Position Placement List List form Position Title HR Project Assistant BERE E EC ps pee pe T
2. Your UQ username is now stored as a default value and will be used each time you log on to Aurion d Under no circumstances should you record your Aurion password in the Password field If recorded the potential for others to access Aurion using your log on credentials is increased and puts the confidential information stored in Aurion at risk of disclosure to unauthorised persons Aurion Enquiry Access Overview and User Manual Page 61 of 73 5 4 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA Changing your Password Your password will expire every 30 days and you are required to record a new password before you can access Aurion This is an audit requirement In addition you can change your own password at any time by accessing the Change Password function To change your password complete the following steps Steps Step 1 Step 2 Instruction Changing your Password Access the Change Password function by e selecting the Tools gt Change Password options from the Menu bar or e double clicking on the Change Password menu item provided in the Main Menu on the Control panel The Change Password pop up window Is displayed as shown below 4 Change Password Jane Smith ssp ESSI Current NENNEN New OO Confirm Enter your existing and new password in the fields provided and click the Accept button The Change Password pop up window closes and your password is changed Aurion Enquiry Access
3. Enter exactly the same path in the Send File To field as was entered in the Output File Path field This causes Aurion to not only produce the file but also to open that file in the application indicated by the file type For example using H aurion aurion csv in the Output File Path field causes Aurion to create a file with that name However entering H aurion aurion csv in the Send File To field will also cause the file to be opened in Excel Excel being the default application for files with a csv extension Aurion Enquiry Access Overview and User Manual Page 51 of 73 THE UNIVERSITY OF QUEENSLAND AUSTRALIA An example of parameters available 13 Organisation and Staff Report Parameters ean fet 533 otation Organisation Unit Organisation unt T pee R ER View In Only In and Below Page Break Org Unit C End of Page Organisation View tn Status Active C Inactive Both Employee Status F Active C Inactive C Both Page Break Include Unattached v Exclude Employment Type 1 Report teport fw Notation Local Printer File Path Send File To a Bafameter Changes H aurioniaurion txt Printer Component ERO076 ORG STAFF Parameter ld Description Owner Output File Path Send File To d amp e An example of the Output File Path and Send File To options in use Local Printer Report M Printer File w File Pat
4. Overview and User Manual Page 62 of 73 THE UNIVERSITY em OF QUEENSLAND AUSTRALIA 5 5 Getting Help Assistance can be obtained by phoning the ITS Helpdesk on extension 56000 option 2 or sending an email to itsupportdesk 2ug edu au The support staff will determine if your problem is technical or operational and will refer your request to the relevant area 5 5 1 Aurion Help Options The Help drop down menu provided in the top right hand corner of the Menu bar provides access to the following help options Option Keyboard Help Aurion Help Local Help Other Help Policy Help Context Strings About Aurion Description Provides instruction on the use of the keyboard and mouse when in Aurion Provides access to the standard Aurion Help file Note some functionality may not be relevant to UQ Using Aurion within The University of Queensland This contains the same information as in the training notes Links to The University of Queensland business processes Provides access to the standard Aurion Help file For developers only Information about the Aurion version you are using You may be asked for this information if you have difficulties with your installation Aurion Enquiry Access Overview and User Manual Page 63 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 5 6 Pick Lists A pick list allows you to populate a field by selecting an option from a list of valid values Fields that pr
5. AUSTRALIA 3 7 1 Building an Organisation Unit Availability Chart To build an Organisation Unit Availability Chart complete the following steps Steps Instruction Building an Organisation Unit Availability Chart Step 1 Double click the Org Unit Availability Chart menu icon Step 2 Navigate to the required organisation unit in the Select Organisation Unit page Once located double click on the required unit or select Availability Chart from the Process drop down menu displayed in the Menu bar The Organisation Unit Availability Chart page is displayed Step 3 Select the In Org Unit radio button to view the availability of staff for the selected organisation unit or select the In and Below radio button to view the availability of staff for the selected organisation unit and its associated sub units Enter the month and year in the format 1211 or dec 11 in the field provided and click the Build Chart for button Or Click the Build Chart for Previous Month button to build the chart for the month prior to that displayed in the date field Or Click the Build Chart for Next Month button to build the chart for the month after that displayed in the date field The Organisation Unit Availability Chart page is displayed and provides a listing of all staff within the selected organisation unit and their availability for the month selected The following is an example of the Organisation Unit Availability Chart when built for
6. NR peoe NN BI HRBI Esas AP EMA 2011 Ls Placement Jane 12 FEB 2011 1 APR 2011 E IRBI Placement SMITH Jane 04 NOv 2010 11 FEB 2011 L Placement Page Display The Position Placement List form displays the list of all staff appointed substantively and or on a temporary acting basis to a position with the dates of the appointment and whether it was a placement or acting Process Drop Down Menu On accessing the Position Placement List form the View Placements option is available for selection from the Process drop down menu Selecting this option displays the View Placement List form An example of the View Placement List form is provided below View Placement List 4 View Placement List for SMITH Jane Employee 2100000 form Name SMITH Jane Employee No 2100000 CSS EEE 7 PLAcEMENT FIXED HR IU Assistant 3022852 L06 movan ornoa aiecAceur F FIXED HRProjectAssistant 3022852 L06 30 juL 2011 31 0cT 2011 66 PLACEMENT HR Project Assistant 2o mav 2011 29 11 2011 45 PLACEMENT HR Project Assistant o2 APR 2011 PLACEMENT Fix HR Project Assistant 3022852 Lo i2 rEB 2011 01 APR 2011 PLACEMENT HR Project Assistant 5022852 L06 o4 NOv 2010 11 FEB 2011 F2 PLACEMENT JF HR Project Assistant L Ez E LL E Aurion Enquiry Access Overview and User Manual Page 43 of 73 THE UNIVERSITY ory OF
7. Paste Zoom Message Clear field Help THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA Description Pastes the text copied from another field into the currently selected field Opens a pop up window for the field currently selected Opens the Message pop up window This pop up window contains a list of the actions you have performed in the current session Clears the text entered in an editable field Opens the Aurion help file relevant to your location in Aurion context sensitive help Aurion Enquiry Access Overview and User Manual Page 10 of 73 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA 3 View Staff The View Staff function provides you with access to view placement leave contact and superannuation details of an individual staff member From this function you can also select to view the availability of staff within a selected organisation unit The View Staff function is accessed by selecting the View Staff menu item from the Main Menu When selected the Control panel updates to display the available menu icons as shown below View Staff control n Aurion henu a a C X panel EJ Main Menu A o 413 View Staff a oe n Staff General Reporte mm TimeKeeper Person Processing View Employee View Employee Position Enquiry i Workbench Leave Superannuation be My Favourites H A Mailb H C ailbiax Bi ott Change Password m Org Unit Availability Chart The following menu
8. Additional Direct Costs Direct Costs Locked Budget Model Locked 4 LastUpdted 7 8 Created By Last Updated By Page Display The Position Query form provides access to a number of different input fields pick lists and checkboxes that can be used to refine your search For example entering a classification in the Classification field and clicking the Retrieve button will return all the positions for the specified classification within the organisation units that you have permission to view Aurion Enquiry Access Overview and User Manual Page 37 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 6 2 Performing a Position Enquiry To perform a position enquiry complete the following steps Steps Instruction Performing a Position Enquiry and Output to File Step 1 From the Position Enquiry List page enter the search parameters this can be done by either e Completing one some or all of the fields provided in the Position Summary grid on the Position Enquiry List page and clicking the Retrieve button fl or e Accessing the Position Query form Process gt Query completing the fields that you would like to search on and pressing the Retrieve button provided in the top right hand corner of the form Common fields used to search in the Position Summary grid on the Position T Enquiry List page are organisation unit position title or class to limit the results to positions in a specific organisation an
9. Program Human Resources Systems Course No 11099 Date Commenced Wed Time Duration Hours Date Completed Wed Time Retrain Months Contact Person Phone Room Venue Administered By Registration Fee 0 00 Human Resources Learning Area Page Display The View Training tab is divided into the following sections e Course Summary grid Summary information about each training course the employee has attended or is due to attend e Course Results Information about the outcome of the training course that is currently selected in the Course Summary grid e Course Detail Additional information about the training course that is currently selected in the Course Summary grid Aurion Enquiry Access Overview and User Manual Page 17 of 73 THE UNIVERSITY oer OF QUEENSLAND AUSTRALIA 3 1 5 Employee Availability Chart Tab The Employee Availability Chart tab on the Person Processing Workbench page enables you to view the availability of a staff member for a specified date range For details on how to build an Employee Availability Chart refer to section 3 1 5 1 Building an Employee Availability Chart The Employee Availability Chart can also be accessed from the Org Unit Availability Chart For details on how to build an Org Unit Availability Chart refer to section 3 7 Org Unit Availability Chart An example of the Employee Availability Chart tab is provided below Employee Availability View Details View Placements
10. 11 FEB 2011_ 72 PLACEMENT Fxed Term JHR Project Assistant _ 3022852 Loe Date Effective Hj Sat Status CURRENT Date To 31 OCT 2011 Mon Placement Type PLACEMENT S01 St Lucia Campus Movement Type Fixed Term Location Position Number 3022852 Employment Type FED Job Title HR Project Assistant Attendance Type FULL Organisation Unit DEEWR Function OTHER Classification Job Type JADMCLR Classification Increment Comments Show In HR Profile Yes Created 16 JUN 2011 15 06 26 By uqjkell5 HR Profile Comments Last Updated 29 JUL 2011 22 10 33 By aurionbp zl Page Display The View Placements tab is divided into the following sections e Placement Summary grid Summary information of each placement the employee has held The Status field denotes whether the placement is a Current or Future placement Where the otatus field is blank the placement was held in the past e Placement Detail Detailed information of the placement that is currently selected in the above Placement Summary grid Process Drop Down Menu On accessing the View Placements tab the following options are available for selection from the Process drop down menu e View Pay Scale History refer to section 3 1 2 1 View Placement Pay Scale History List Form Aurion Enquiry Access Overview and User Manual Page 14 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 1 2 1 View Placement Pay Scale History List Form The View Plac
11. Future Leave Balance e past leave balance refer to section 3 2 4 2 Predicting a Past Leave Balance The Predict Leave Balances form is accessed by selecting Predict Balance from the Process drop down menu on accessing either the e Leave Types page or e Leave Occurrence List form An example of the Predict Leave Balances form is provided below Predict Leave 13 Predict Leave Balances for SMITH Jane Employee 2104312 Balances form Mame 5MITH Jane Employee Mo 2100000 Leave Type RECL Recreation Pro Rata as at 24 NO v 2011 Pro Rata Balance Pro Rata Balance Balance Hours Hours Days 5 07 Balance on File Balance Balance Credits Debits Hours Days 00 Predict Date Predicted Balance Hours Days Page Display The Predict Leave Balances form is divided into the following sections e Predicted Balance The calculated predicted balance in both Hours and days Aurion Enquiry Access Overview and User Manual Page 27 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 2 4 1 Predicting a Future Leave Balance To predict an employee s future leave balance complete the following steps Steps Instruction Future Leave Balance Step 1 From the Leave Types page or Leave Occurrence List form access the Process drop down menu and select the Predict Balance option The Predict Leave Balances form for the selected employee is displayed Step 2 Enter the date in the f
12. Leave Takings Chart The Leave Takings Chart form is accessed by selecting Leave Takings Chart from the Process drop down menu on accessing either the e Leave Types page or e View Leave History form An example of the Leave Takings Chart form is provided below Leave Takings Chart t Leave Takings Chart for SMITH Jane Employee 2100000 form Name SMITH Jane Employee No 2100000 Month ss MT WITI Fss MT WIT Fs s MT WT Fs SMTWT FB s MT WTF ss Show leave takings between FEB 2011 and JAN 2012 Legend Colours le C Workers Com F Carers non cumulative p Full Day i p E B Chart Part Day Holiday L Long Service L Long Service Excess N Non Service O Other Paid Leave Page Display The Leave Takings Chart form is divided into the following sections e Chart Display area When the Leave Takings chart has been built the information identifying the selected employee s work and leave periods is displayed Each row of information defines a specific month and each column defines a specific day in the month e Selection fields and Legend Enables you to define the date range that you would like to build the Leave Takings chart This section also provides a legend to help read the information provided in Chart Display area Aurion Enquiry Access Overview and User Manual Page 25 of 73 THE UNIVERSITY OF QUEENSLAND bd AUSTRALIA 3 2 3 1 Building a Leave Takings Chart To build a Leave Takings Chart compl
13. List form updates and displays a list of the recorded leave takings for the selected employee The leave takings can also be limited to a specific Leave Type for example Personal Leave by selecting the leave type from the pick list in the Leave Occurrence Enquiry Query form Aurion Enquiry Access Overview and User Manual Page 55 of 73 THE UNIVERSITY em OF QUEENSLAND AUSTRALIA Steps Instruction Generate the Leave Occurrence Enquiry Report and output to a text file Step 2 Using the checkboxes to the left of each leave occurrence select the occurrences to be included in the report J To select all of the occurrences click the mark all checkbox next to Employee No Eh Step 3 Access the Output drop down menu and select Output Marked The Output Field List form will be displayed The Output Field List form lists all the available fields that can be used to build the report Use the checkboxes to the left of each field item to select the headings to be reported If required you can rename the default report headings by entering a heading label in the Override Heading column Step 4 Option 1 Select File in the Output Type drop down list and click the Accept button amp 9 to save the report as a comma deliminated text file This file will be saved to H aurion aurion txt by default This file can then be opened in Excel Option 2 Select List in the Output Type drop down list and click the Accept button
14. Organisation Unit Availability Chart ccccceccecceccssseeeeeeeaeeeeeeesssaseeeeesaaees 46 3 7 2 Viewing the Availability of a Staff MEMDEeL cc eceeceeecneeeeeeeeeeeeeeeeeeaeaeeeeeesaaeeeeeeesaaees 47 A Stall GEN Al REDONS ice ETT EE EE 48 4 1 PREDOMI COONS NE OT OO E E E 48 4 2 Common Report Parameters cccccccccsseseeecceeeseeececeeeseceeeceeusececeseuaeeceseseeaeeeeseseageeeeessagess 51 4 3 Generating Reports saretcectsccnescnoee saseesecsanasacntoepesacenseesanadieesedueneedcageejoccmendencede upseentaesastamb ours 52 4 4 Leave Output ENGUIY C 53 4 5 Leye OCCIE e e ENTU MEE m m a fee ee ee eee 55 4 6 Printing Reprises EE aE A EER 57 4 7 Report Parameters ssssssssssssssssseseeeeenne nennen nennen nennen nnns hann nns na nnns enirn renean nnns nnns 58 Aurion Enquiry Access Overview and User Manual Page 2 of 73 THE UNIVERSITY OF QUEENSLAND AUSTRALIA 4 7 1 Saving the Parameters of a Report ssssesssssssessssseesene enne nnne nnns 58 4 7 2 Running a Report using Saved Report ParameterS ccccccececesseseeceeeeeeseeeeeeeeeeeeeeeaas 59 ERST TU RT ONT iile mtm 60 5 1 CTS Ve Mouse EU OLIS ucciohieunt idc etude ticuxades qos boa i qcaksedacanteden een Finden eia 60 5 2 ESTA SUING ME AUC T 60 5 3 Saving Your User Name ccccccccccsssseseccceeeceaeeseeecceeeeeeeaeeeeeceee
15. Printer Output File Path Send File To Description This field is where you may supply a description of the contents of the report or any other notes you wish to make regarding the report The Notation is printed on the report output Pick the organisation unit for which you wish to run the report The report may cover only one organisation unit In Only or the report can cover the selected organisation unit and all of its subordinates In and Below For organisation unit based reports you can format the report so that each organisation unit appears on a separate page by choosing the Org Unit parameter or if you want multiple organisation units to appear on a page choose End of Page Select this checkbox if you want a formatted report to be printed Select this checkbox if you want Aurion to produce a comma delimited text file Select the report destination how do you wish the report to be printed See section 4 6 Printing a Report for more information about printing Specify a path and file name for the text file If you use an existing file name Aurion will overwrite the existing file The path is initially defaulted to either the file name in the menu option your user path which is found in User Parameters under the Tools menu option or the Global path shared by all users which may also be found on the User Parameters form under the Tools menu option The Global Path is set globally on the Control Record form
16. QUEENSLAND AUSTRALIA 3 7 Org Unit Availability Chart Org Unit Availability Chart The Org Unit Availability Chart menu icon provides access to the Organisation Unit Availability Chart page from which you create a staff availability chart for a selected organisation unit for a specified month When created the Organisation Unit Availability chart also provides the option to view the availability of a listed staff member for a specified date range For details on how to create an e organisation availability chart refer to section 3 7 1 Building an Organisation Unit Availability Chart e availability chart for a specified staff member refer to section 3 7 2 Viewing the Availability of a Staff Member An Org Unit Availability chart can only be built for the organisation unit s that you have permission to access If you do not have access to view a required organisational unit complete the Aurion Access form The Organisation Unit Availability Chart page is accessed by 1 Selecting either the View Staff menu item or the Staff General Reports menu item from the Main Menu 2 Double clicking on the Org Unit Availability Chart menu icon 3 Retrieving the required organisation unit for information on how to perform a search refer to section 5 7 Searching An example of the Organisation Unit Availability Chart page is provided below Organisation Unit BJ Organisation Unit Availability Chart Availabi
17. View Service History View Training Employee Availabilty Chart har Chart tab ate Show dates between MAY 2013 and MAR 2014 ju Month amp 8M TIMTETSsMIWITSgEsSMIWIFsSssSMIINITS8SeMIMWIESS Available Unavailable B Available Holiday Build Part Day Leave Full Day Leave Chart Training Nomination Training Course Page Display The Employee Availability Chart tab is divided into the following sections e Selection fields Enables you to define the date range that you would like to build the Employee Availability Chart for e Chart Display area When the Employee Availability Chart has been built the information identifying the staff member s availability is displayed Each row of information defines a specific month and each column defines a specific day in the month e Legend This section provides a legend to help read the information provided in the Chart Display area Aurion Enquiry Access Overview and User Manual Page 18 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 1 5 1 Building an Employee Availability Chart To build an Employee Availability Chart complete the following steps Steps Instruction Building an Employee Availability Chart Step 1 In the date fields provided at the top of the Employee Availability Chart enter the date range required and click the Build Chart button The Employee Availability Chart is created and lists the availability of the staff member for the specified date ran
18. icons are available on accessing the Control panel for the View Staff menu item e Person Processing Workbench Select this menu icon to view an employee s contact and placement details refer to section 3 1 Person Processing Workbench e View Employee Leave Select this menu icon to view an employee s leave details refer to section 3 2 View Employee Leave e View Employee Superannuation Select this menu icon to view an employee s superannuation details refer to section 3 5 View Employee Superannuation e Position Enquiry Select this menu icon to enquire on the position information for an employee or organisation unit refer to section 3 6 Position Enquiry e Org Unit Availability Chart Select this menu icon to view the availability of employees within a selected organisation unit refer to section 3 7 Org Unit Availability Chart Aurion Enquiry Access Overview and User Manual Page 11 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 1 Person Processing Workbench Person Processing Workbench The Person Processing Workbench page enables you to view an employee s contact placement service and training information The Person Processing Workbench page Is accessed by 1 Selecting the View Staff menu item from the Main Menu 2 Double clicking on the Person Processing Workbench menu icon 3 Completing the search parameters to locate the required employee for information on how to perform a search refe
19. partial data into a field to limit the number of records that are retrieved For example in trying to locate the employee record for Jane Smith you may choose to restrict the list of records retrieved to include only employees with the surname of Smith and first names beginning with J To perform a wildcard search complete the following steps Steps Step 1 Step 2 Step 3 Step 4 Instruction Searching Using Wildcards From the Main Menu select the View Staff menu item and double click on the required menu icon The Select Employee page for the selected menu icon is displayed as shown below Select Employee for Person Processing Workbench Select Employee select Employee No Select Person Select By Pay Entity Select By Org UnitPosttion Search Parameters Surname Preferred Name Status ACTIVE Clear Name Ma Jab Title Status Active Set the Status field to the any value option In the Name field in the employee list enter the surname in capital letters SMITH followed by a comma and then the first initial in capital letters of th first name J and then press the plus sign on the numeric key pad or Shift F9 followed by the asterisk Shift 8 If you have done this correctly the symbol meaning any sequence of characters is displayed as shown below H Select Employee for Person Processing Workbench Select Employee Select Employee No Select Person Select By P
20. submitted electronically using the Timekeeper module of MyAurion The Employee Status contains the details of an employee s conditions of appointment including award hours of work Pay Entity Branch Point opecific job a staff member is appointed to A contract of employment based on a Position number Employee number and an Aurion number A placement may be paid or unpaid for example an Honorary position An employee s base employment details A temporary placement in a role different to the substantive role For example acting in a higher role to cover another employee s absence The employee must also have a substantive placement for the duration of their acting placement When an employee holds more than one contract of employment concurrently Note the placements will be recorded on different employee numbers Ongoing allowance or deduction Page 71 of 73 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA Term Description or Deduction One off Allowance or Allowance or deduction affecting one pay period only Deduction Classification Salary level base and increment Award Terms and conditions such as leave entitlements as stipulated in the Enterprise Agreement that apply to a particular group of employees Job Type Job family function of the placement For example finance or research Organisation Unit Refer to section 6 2 Organisation Structure for more information Employment Type The type of em
21. to produce a print form An example Leave Occurrence Enquiry output to File and opened in Excel Employee Number Leave Type Leave Occurrence Type Date From Date To Full Or Part Day Period Days 2046272 RECL TAKING l2 Sep 11 77 Oct 11 FULL 20 2046272 RECL TAKING 16 Aug 10 24 Sep 10 FULL 30 2046272 RECL TAKING 9 Jun 09 17 Jul 09 FULL 29 2046272 RECL TAKING 93 May 08 13 May 06 FULL i 2046272 RECL TAKING 10 Sep 07 9 Oct 07 FULL 22 Aurion Enquiry Access Overview and User Manual Page 56 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 4 6 Printing a Report Most reports have a print option To print a report complete the following steps Steps Instruction Printing a Report Step 1 Access the report to be generated and complete the report parameter fields as required At the Printer field access the Pick List for this field and select the required printing option The recommended printer options are e Excel Sends the report to Excel for printing and or saving e File Sends the report to the Aurion folder on your H drive e Notepad Displays the report in Notepad e Printer Prints the report to your default printer portrait view e Printer L Prints the report to your default printer in landscape view e Word Sends the report to Word for printing and or saving Step 2 Click the Accept button Bh The report is generated and output to the nominated output method printer file To save a repo
22. to perform the enquiry For example entering the organisation unit number in the org unit field and clicking the Retrieve button fal will return all the positions for the specified organisation unit 2 Results When the position enquiry has been completed the summary information of each position that matches the entered search parameters is listed in this grid e Checkboxes After completing a position enquiry use the checkboxes provided to the left of each position displayed in the Position Summary grid to mark select the positions for output to file Buttons The Detail Form button is provided to the right of each row displayed in the Position Summary grid Clicking the Detail Form button displays the View Position Detail form For further details on this form refer to section 3 6 3 View Position Detail Form Process Drop Down Menu On accessing the Position Enquiry List page the following options are available for selection from the Process drop down menu e Query Provides access to the Position Query form from which you can enter additional search parameters refer to section 3 6 1 Position Query Form e Sort By Position Number Sorts the information displayed in the Position Summary grid by position number e Sort By Organisation Unit Sorts the information displayed in the Position Summary grid by organisation unit e Sort By Classification Sorts the information displayed in the Position Summary
23. 3 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 3 Current Employment Details Form The Current Employment Details form enables you to view the details of the placement currently held by the employee The Current Employment Details form is accessed by 1 Selecting the View Staff menu item from the Main Menu 2 Double clicking on the Person Processing Workbench View Employee Leave or View Employee Superannuation menu icon 3 Completing the search parameters to locate the required employee for information on how to perform a search refer to section 5 7 Searching 4 Selecting the employee and selecting Employment Details from the Process drop down menu The Current Employment Details form can also be accessed by selecting Employment Details from the Process drop down menu on accessing either the e Leave Types page or e Leave Occurrence List form An example of the Current Employment Details form is provided below Current Employment Current Employment Details for SMITH Jane Employee 2100000 Details form Name SMITH Jane Employee Mo 7100000 Date From Movement Type Title Organisation Unit Position Classification Location lo1 NOV 2011 Fixed Term HR Project Assistant HR Bus Improvemt Project Section Unit HR Project Assistant Professional Level 06 St Lucia Campus To 30 NOV 2011 Position Ha Increment Current Leave Status Employee has no leave recorded fo
24. B os O Aurion Menu CA Main Menu 3 Process Em q _ Staff General Reports E i Pe Pri i View E View Emplo Positi ui Form list mme ok dec lem 5 1 0 5 9 Mailbo EE d unn Password xD Aurion toolbar Org Unit Availability Chart Control panel Cascade amp Ti buttons Message line E Page Header The Page header is displayed across the top of the Home Page The Page header displays the name of the Aurion environment that you have accessed and provides the ability to maximize or minimize the screen display and exit Aurion The Page Header also provides access to the Aurion button eo from which you can change your user and printer settings The Aurion button also enables you to save your username when you next enter your Aurion log on credentials the User Name field will automatically populate For further details refer to section 5 3 Saving Your User Name The Menu bar is displayed below the page header in the top left hand corner of the Home Page Menu Bar The Menu bar provides access to the following drop down menus e File This menu enables you to perform an action such as print a form From this menu you can also select to exit Aurion Edit This menu provides access to standard editing functions such as cut copy and paste Tools This menu provides access to change your Aurion Aurion Enquiry Access Overview and User Manual Page 7 of 73 Aurion Page Element Process Form L
25. ENSLAND AUSTRALIA Steps Instruction Searching by Employee Name Step 3 Click the Search button or press the Enter key on your keyboard to activate the search The list of employee s that match or closely match the entered search parameters are retrieved and displayed in the selection grid as shown below Select Employee for Person Processing Workbench Search Parameters surname smith Preferred Name J Status any value mployee No Job Title Status SMITH James A Terminated B SMITH JamesB 2090007 Active E n SMITH James B Terminated x SMITH James H Terminated x 2080005 Casual Research Assistant Archive Active x SMITH James M Terminated x Terminated ES SMITH James M Terminated E SMITH James R 1050001 Casual Research Assistant Active j SMITH Jamie P 2030001 Terminated x zy Searching for employees with status of any value will display employees with a current expired or terminated appointment When the Job Title in the employee list is blank the employee has an expired or terminated appointment Step 4 Select the required employee from the list displayed and click the Continue button gt The relevant form is displayed and contains the details of the selected employee Aurion Enquiry Access Overview and User Manual Page 66 of 73 5 7 2 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA Searching Using Wildcards Wildcards are a method of entering
26. ERSITY em OF QUEENSLAND AUSTRALIA 4 5 Leave Occurrence Enquiry The Leave Occurrence Enquiry outputs all leave occurrences for the selected employee and outputs the results to a comma deliminated text file 3 Leave Occurrence Enquiry List No Date From Date To Occurrence Details pus Days Reasor Steps Instruction Generate the Leave Occurrence Enquiry Report and output to a text file Step 1 Option 1 Enter the employee number in the Employee No field and select Taking from the Type drop down list Click the Retrieve button The Leave Occurrence Enquiry List form updates and displays a list of the recorded leave takings for the selected employee Option 2 1 Access the Process drop down menu and select Query The Leave Occurrence Enquiry Query form is displayed 2 Click the Pick button provided to the right of the Employee field The Pick Employee List form is displayed 3 Complete the Search Parameters to locate the required employee A list of matching records is displayed 4 Click the Accept button provided to the left of the required employee The Pick Employee List form is closed and you are returned to the Leave Occurrence Enquiry Query form Select Taking from the Occurrence Type drop down list Click the Retrieve amp 1 button The Leave Occurrence Enquiry Query form is closed and you are returned to the Leave Occurrence Enquiry List form The Leave Occurrence Enquiry
27. IVERSITY ory OF QUEENSLAND AUSTRALIA Organisational Unit Multi Department Schools for example Agriculture and Food Science Population Health and Civil Engineering Schools Faculty Centre Department for example Music Centre for Native Floriculture and TERN Branch Directorate for example Customs House Art Museum ATSISU and ICTE School Centre Other Centre for example Heron Island Res Station RAMS and IML Section Unit for example Protocol Office Payroll and SI Net Projects Sub sections To be used at the discretion of the Faculty Aurion Enquiry Access Overview and User Manual Page 73 of 73
28. Page 69 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA Steps Instruction Searching by Organisation Unit Step 4 Select the required employee from the list displayed and click the Continue button The relevant form is displayed and contains the details of the selected employee Aurion Enquiry Access Overview and User Manual Page 70 of 73 6 Appendix 6 1 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA Selected Aurion HR Terminology Users should become familiar with the following terms that are used in Aurion and by HR Payroll staff Term Pay Entity Pay Point Pay Branch Exception based employee Return based employee Employee Status Position Placement Substantive Placement Acting Placement Multiple Placement Standing Allowance Aurion Enquiry Access Overview and User Manual Description A convenient way to group together like staff for human resource and payroll processing At the University pay entity groupings are based on Faculties Institutes and Central Administration Major organisational unit Each pay entity is split into two sub units called pay branches one for exception based employees and one for return based employees Exception based employees are automatically paid the a salary each fortnight unless authorised variations such as leave are made Return based employees are only paid by submission of salary claims Salary claims are normally
29. THE UNIVERSITY wy OF QUEENSLAND AY AUSTRALIA Aurion HR System Standard Enquiry Access Overview and User Manual Division Unit HR Business Analysis and Improvement Unit Veson 3 0 Date Issued 30 08 2013 THE UNIVERSITY OF QUEENSLAND AUSTRALIA Table of Contents Te MOGUCOM mt 4 2 I deggen slhegrce c M M 5 2 1 OGIO ONTO vido aM u 5 2 2 Logging Off from Aurion me 6 2 3 PULO Page Elements austicsmetenumePU dex aste be cote ie sae EERE EARTE AEREE EEEE RREA 7 2 4 Aunan BUMONS iuinsirascnsirtaseesiatosansienabeleiesaaetdariasisnintainndinaadidasaaasetitakasinadntaiandiaradidatarsaasdeanscataterin 9 SMEEU Ele 11 3 1 Person Processing Workbench ccccccsseeceeceeeeeecseeeeeeaeeeeesaeeeeeseaeeeessaeeeesneeeeeeseeeeeesseeeeeeas 12 LI VON BEIS T om cm 13 3 1 2 View Placements Tab exdoxetaxtxnuxtexvxvus kaxkkudkia dux tuxbx rant hxSa vin nE Kex ba du eaux EXPUM EOS VM eU nS edi 14 3 1 3 View Service History Tab eeesssssesssssseseeseee eene nennen nennen nane nnns nnn nnns nnns 16 314 View TANNING oc m M 17 315 Employee Availability Chart Tab accius dics ees erecto de sitib oe e bath band vs tuo Soi UY kd ES edo oborta ne unies o trs 18 3 2 View Employ
30. Te Office of Executive Director Operations Actual Occupants for Office of the Vice Chancellor Placement Occupants for Office of the Vice Chancellor InOny C In amp Below Name iployee No Job Title Status SMITH Jane 10800 Associate Professor Active x BROWN John 2000006 Executive Officer Active gt BLUE Ben 2000080 Executive Assistant Active gt GREEN Ann 1000004 ExecDirector Business Engagement Active Step 3 Using the organisation trees provided locate the required organisation unit The staff members employed under the located organisation unit are displayed as shown below Select Employee for Person Processing Workbench Select Employee Select Employee No Select Person Select By Pay Entity Select By Org Unit Position Find Grind 7 List Detail Inactive Positions Inactive Orgs fe HR Systems amp Business Analysis be TE HR Business Analysis i fa HR Information Systems Team fg HR Business Consultant Project fg Manager HR Business Improvement Program 3017247 L08 Active ae e Md ssa m fa HR Business Analyst Projects 3017248 LOT Active Information Technology Services Beata n HMM n Property And Facilities Division ta HR Project Officer le SEND ffrae nf Orecideant A radami Anard me 30272780 l d Active m k k SMITH Jane l BROWN John 2000000 E 1000001 Ei gt Aurion Enquiry Access Overview and User Manual
31. Unit End of Page Employee Status Active Inactive Both Placement Type Actual C Placement Sort Order Surname Class Sort Order Classification Employment Type Attendance Type Reporting Category Location Code Parameter ld Component ERO07 STF ORG UN Description Owner Access the pick list for the Parameter Id field and locate and select the saved report parameters from the list On selection the fields on the Report Parameters form are updated with the stored values Check the values in the populated fields and update if required Click the Accept button FI to generate the report Aurion Enquiry Access Overview and User Manual Page 59 of 73 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA 5 Useful Information 5 1 Using the Mouse Buttons Functionality is similar to normal Microsoft usage for example double click on icons to open The primary mouse button normally the left one unless you have changed it is either used for manipulating text within an entry field or for pressing buttons choosing menu items or manipulating other objects on your screen The secondary mouse button provides access to the right click context menu a floating menu containing many of the commonly used record manipulation commands For full details about the types of mouse operations you can perform access the Keyboard Help option from the Help drop down menu provided on the Menu bar 5 2 Entering Dates A
32. a selected organisation unit Organisation Unit n Organisation Unit Availability Chart Availability Chart form Organisation Unit Name Job Title ENENMSSMIWTFEFSSMTWTFEFSSMTWTFESSsSMTWTFESSMTWTFESsS SMITH Jane HR Project Assistant 36 15 ILL NN 7 7 LULRIU 7 7 7 UERIU sss HANKS Tom HR Business Analyst Projects 21 45 a a a LL LES LL E LL L LT ESL LE JOLIE Angelina Manager HR Bus Impr Program 36 15 E3E3LILIE3E3EAEAE3LILIE3E3EAEAE3LILIE3E3EAE3E3LILIE3E3EAEJE3 THORPE lan HR Business Consultant Proj 36 15 T WE LL E ESL EE ELLE E EL EE EE EGRE EE EE E EL EE EL ELE EI LEE Amy Business Analyst 29 00 BIDDERS EELS ES ES ES LES ES ES ES TE CES ESESER I Available Unavailable Build Chart for SEP 2011 in Org Unit C in and Below Available E Holiday Build Chart for Previous Month Part Day Leave Full Day Leave Build Chart for Next Month Training Nomination Training Course Show Year Chart for LEE Amy E Remove Person Ej Transferred In Ej Transferred Out Aurion Enquiry Access Overview and User Manual Page 46 of 73 3 7 2 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA Viewing the Availability of a Staff Member When the Organisation Unit Availability Chart for an organisation unit has been built the option to view an individual staff member s availability for a larger date range is provided To view the availability of an individual staff member compl
33. aining Course Aurion Enquiry Access Overview and User Manual Page 47 of 73 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA 4 Staff General Reports The Staff General Reports menu item enables you to generate staff leave and movement reports as well as organisational reports Reports can either be printed Output option Print or sent to an Excel spreadsheet Output option File Note You can only generate reports for staff that belong to the organisational unit and sub units for which you have permission to view If you do not have access to view a required organisational unit complete the Aurion Access form When the Staff General Reports menu item is selected the available menu icons are displayed as shown below Staff General Reports 7 Aurion Menu Mi Ea c Main Menu ae ae By ae Staff General Reports i fil TimeKeeper Staff By Org Unit Organisation and Vacant Positions Acting Placement a My Favourites Staff i a Mailbox ae E E t P Change Password x ex Ex Positions by Org Staff Movement Unit Report Report Leave Output Leave Balances Leave Liability Org Unit Availability Enquiry Report Report Chart H Ld T amp k 4 4 L l Pending Increments Service History Qualifications Length of Service Report Report Report Profile Rpt Leave Occurrence Enquiry zc BES MyAurion Leave Security Report Licences Report 4 1 Reporting Options The table below l
34. ave been made To the right of Days it is possible that the letter P will be displayed This indicates that the leave request is Pending and still requires approval Process Drop Down Menu On accessing the Leave Occurrence List form the following options are available for selection from the Process drop down menu e View Leave History refer to section 3 2 2 View Leave History Form e Predict balance refer to section 3 2 4 Predict Leave Balances Form e Employment Details refer to section 3 3 Current Employment Details Form e Employee Status refer to section 3 4 View Employee Status Form Aurion Enquiry Access Overview and User Manual Page 22 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 2 1 1 View Leave Occurrence Form The View Leave Occurrence form provides a further breakdown of the information specific to the selected leave occurrence The View Leave Occurrence form is accessed by clicking the Detail Form button provided to the right of each row of information displayed in either the e Leave Takings grid on the Leave Occurrence List form or e Leave History grid on the View Leave History form An example of the View Leave Occurrence form is provided below View Leave Occumence TOf View Leave Occurrence for SMITH Jane Employee 2100000 u Name SMITH Jane Employee No 2100000 Leave Type Recreation Time Code RECO1 Annual Recreation Full Part Days Full Occurrence Type Taking Date Fro
35. ay Entity Select By Org Unit Position Search Parameters Surname Preferred Name Status fany value Clear Status Click the Retrieve button to retrieve all employees whose surname is Smith and first name begins with J Locate and select the required employee from the list displayed and click the Continue button The relevant form is displayed and contains the details of the selected employee Aurion Enquiry Access Overview and User Manual Page 67 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA Names in the employee list below the line are case sensitive The wildcards have no affect in the Search Parameter box There are eleven wildcards that can be used for retrieval purposes The most commonly used wildcard is the asterisk There are special requirements when using the wildcard Wildcard Description Any character s Any single character And Or Not Less than Less than or equal to Greater than Greater than or equal to Not empty Empty 1 5 96 Aurion Enquiry Access Overview and User Manual Example B see previous example using the wildcard SM TH to retrieve both SMITH and SMYTH Used when a field can hold more than one value LO6 Administrative Officer to retrieve positions occupied by employees o ISMITH to retrieve people whose name starts with S except those named SMITH lt 3 to retrieve numeric values less than 3 lt 3 to retrieve nume
36. ay area by hours worked Build Chart for Builds the availability chart for the month entered in the Date field Build Chart for Previous Month Builds the Organisation Unit Availability chart for the month prior that entered in the Date field refer to section 3 7 1 Building an Organisation Unit Availability Chart Build Chart for Next Month Builds the Organisation Unit Availability chart for the month after that entered in the Date field refer to section 3 7 1 Building an Organisation Unit Availability Chart show Year Chart for staff member Builds the Organisation Unit Availability chart for the selected employee Note This button is only displayed once the availability chart has been created refer to section 3 7 2 Viewing the Availability of a Staff Member In Org Unit Indicates the Organisation Unit Availability chart is to be created for the organisation unit listed in the Organisation Unit field In and Below Indicates the Organisation Unit Availability chart is to be created for the organisation unit listed in the Organisation Unit field and any sub units that sit under the selected organisational unit Remove Person Removes a selected staff member from the created Organisation Unit Availability chart Note This button is only displayed once the Organisation Unit Availability chart has been created Aurion Enquiry Access Overview and User Manual Page 45 of 73 THE UNIVERSITY ory OF QUEENSLAND
37. d Click the Accept button The report will generate and output to an Excel spreadsheet NOTE The process may take some time depending upon the number of employees to report and the date range An example Leave Output Enquiry report output DFromEnq DToEnq EmpNo Surname Names Gender DoB Age LType LTCode LReason LStatus LTime LFullPart LDFrom LDTo LResume 1 Jul 11 31 Dec 11 0000000 DAY Doris FEMALE 2 Oct 76 34 Parental Maternity Leave Half Pay upto 52 weeks Parental Lve letter sent LIVE TAKING FULL 24 Aug 10 18 Aug 11 23 Aug 11 1 Jul 11 31 Dec 11 0000000 SUTHERLAND Donald MALE 10 Dec 52 58 Personal Sick amp Carer s Sick 3 days or less LIVE TAKING FULL 1 Jul 11 1 Jul d41 4 Jul 11 1 Jul 11 31 Dec 11 0000000 HANKS Tom MALE 7 Jun 83 28 Recreation Annual Recreation LIVE TAKING FULL 11 Jul 11 19 Jul 11 20 Jul 11 1 Jul 11 31 Dec 11 0000000 SUTHERLAND Donald MALE 10 Dec 52 58 Long Service Long Service Leave Accrual LIVE ACCRUAL 31 Jul 11 31 Jul 11 1 Jul 11 31 Dec 11 0000000 SUTHERLAND Donald MALE 10 Dec 52 58 Recreation Recreation Leave Accrual LIVE ACCRUAL 31 Jul 11 31 Jul 11 1 Jul 11 31 Dec 11 0000000 SUTHERLAND Donald MALE 10 Dec 52 58 Personal Sick amp Carer s Personal Leave Accrual LIVE ACCRUAL 31 Jul 11 31 Jul 11 1 Jul 11 31 Dec 11 0000000 NEESON LIAM MALE 7 Jun 83 28 Personal Sick amp Carer s Sick 3 days or less LIVE TAKING FULL 3 Aug 11 3 Aug 11 4 Aug 11 Aurion Enquiry Access Overview and User Manual Page 54 of 73 THE UNIV
38. d or with a particular position title classification level If searching using position title it must be typed exactly as it is recorded in Aurion or a wildcard should be used This is the least reliable search field due to inconsistent naming standards associated with free text fields The matching position records are displayed in the Position Summary grid on the Position Enquiry List page as shown below H Position Enquiry List Position Enquiry Report Number Position Title Status Type Arsvvvk Share Org Unt Class Min Reports To Job Type Attend Restr Ii Actual Occupant Placement Occupant HR Project Officer Aurion Enquiry Access Overview and User Manual Page 38 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 6 3 View Position Detail Form The View Position Detail form provides detailed information about a position The View Position Detail form is accessed from the Position Enquiry List page by selecting the Detail Form button provided to the right of each row of information displayed in the Position Summary grid Note The View Position Detail form can only be accessed after a position enquiry has been performed An example of the View Position Detail form is provided below View Position Detail ns 13 View Position Detail Position Title HR Project Assistant Number 2022857 Full Title Senior Administrative Officer Reports to Position 3017247 Manager HR Bus Impr Program Func
39. d to re enter your password Aurion Enquiry Access Overview and User Manual Page 5 of 73 THE UNIVERSITY em OF QUEENSLAND AUSTRALIA T e Aurion identifies a user by their unique identification code also known as their Aurion User Identification ID e Aurion maintains an internal audit trail of the transactions made by each Aurion User ID e The owner of an Aurion User ID is responsible for any transactions processed under their ID e Under no circumstances should users allow their Aurion User ID and or password to be used by anybody else Should the need arise for an individual with no Aurion access to access Aurion data they should contact the ITS Helpdesk extension 56000 option 2 for assistance 2 2 Logging Off from Aurion When you finish using Aurion you should log off This can be done by e pressing Alt F4 from anywhere in Aurion to exit immediately e selecting File gt Quit from the Menu bar or e Clicking the Quit button EEA provided on the Aurion toolbar from the Home Page For security reasons you must always exit completely from Aurion before closing the UQAPS Web Interface Aurion Enquiry Access Overview and User Manual Page 6 of 73 THE UNIVERSITY a OF QUEENSLAND AUSTRALIA 2 3 Aurion Page Elements On accessing Aurion the Home Page is displayed This page is composed of different elements as shown in the below image Page header Menu bar J r gex us
40. dance Type Reporting Category Location Code Payroll Information Pay Entity Award Code Pay Point Printer PRINTER Local Printer Save Parameter Changes Parameter ld Component EROO _STF_ORG_UN Description Owner Step 2 Complete the report parameter fields as required and ensure the e Save Parameter Changes checkbox has been selected e Parameter ld field is set to a unique identifier that relates to the type of report being saved This must be one word with no spaces e Description field is set to a meaningful description of the type of report being saved e Owner field has been set to the owner of the report Step 3 Click the Accept button Dh The report is generated and the defined report parameters will be saved in Aurion Aurion Enquiry Access Overview and User Manual Page 58 of 73 4 7 2 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA Running a Report using Saved Report Parameters To run a report from a set of saved report parameters complete the following steps Steps Step 1 Step 2 Step 3 Step 4 Instruction Running a Report using Saved Report Parameters Select the Staff General Reports menu item from the Main Menu and double click on the required report icon The Report Parameters form is displayed as shown below 13 Staff By Organisation Unit Report Parameters HR Information Organisation Unit Organisation View In Only In and Below Page Break Org
41. e Display The View Superannuation Membership page is divided into the following sections e Membership The employee s UniSuper membership details Note the Membership Number is the employee s Aurion number not the membership number issued by UniSuper e Fund of Choice No information should be recorded in this section as all employees should have a UniSuper membership as stipulated in the Enterprise Agreement e Superannuation History grid Summary information of when the employee joined changed or ceased their membership with the superannuation fund Superannuation Superannuation Type Fund Code UNIBAS Employer compulsory SGC contribution rate for non casual employees UNISGC Employer compulsory SGC contribution rate for casual employees UNISAT 17 Employer Superannuation with employee after TAX contributions UNIS S 17 Employer Superannuation with employee salary sacrifice before TAX contributions Aurion Enquiry Access Overview and User Manual Page 33 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 5 1 View Superannuation History Detail Form The View Superannuation History Detail form provides information on the employee s superannuation membership The View Superannuation History Detail form is accessed from the View Superannuation Membership form by selecting the Detail Form button provided to the right of each row of information displayed in the Superannuation History grid An example o
42. ee 8 7 e E 20 3 2 1 Leave Occurrence List Form sssseesssesssssssseeeee nennen nnne nnns nena nnns nnn nsn nnn 21 3 2 2 VIEW LEAVE History FOUETIGeeiieaatuika dur brpER Edi an F r PPER sali MER hr FREE Redi 1v RUnin Mod prix Uie EXER ad A 24 3 2 3 Leave Takings Chart POLI s on iiie oper Eten ee Een eg eMba FeUU ug Epbe te kane b nitten esate sae U CH essa ek tes bees 25 3 2 4 Predict Leave Balances FOrm cccccsssssccceccsseeeeeeceeeseceeeceesseceeeceaeseceeseseseeesssaageeeeeesaaess 27 3 3 Current Employment Details Form cccccccssssseecceeeeeeeeeeeeeeeeeeeseeeeeeeeeeeeeessseeaeeeeeeeeessaaaeeses 29 3 4 View Employee Status Form eeessssssessssssseeee nennen nennen nenne nnn nnn nnns nnn nnn nsns 30 9 5 View Employee Superannuation cccccccccssesseeeceeeeeceaeeeseeceeeeeeeeeesseeeceeeeeseuaaaeeeeeeeeessaaaeases 32 3 5 1 View Superannuation History Detail Form ccccccecccceccseseeceeeceeeeeeeeeeseeseeeeeseaeeeeessaaees 34 3 6 Positom QI e 35 361 Position Query FONT RETE 37 3 6 2 Performing a Position Enquiry eecssesesseseeeeeeeene aR nnne nnne nnn nnns 38 3 5 3 VIEW Position Detail FODDYLusenatecibek base xreVbxub a etd adeb abba tickbVEa kara vaa cul ug Rd re ctn ARENE oaae rakini 39 Bu Org Unit Availability Chart em nee ene enn ne ee nh oe ee enn 44 3 7 1 Building an
43. eessueeeeseeeeeessssaaaeseeeeeeessasagsses 61 5 4 eA IG vour IF ASS WONG eienenn naa erR ARRE p Rennes dede Do ote iod essen RRR undas 62 9 5 GSMO a eR E TEE 63 5 5 1 Auron Help ODHOFIS uou decisis emerunt tun Gut cdeaetssensu ranch FmtexE ket pu kuc eet EEEE AEE 63 5 6 PICK IEIGIS m c OUO 64 POT UT Nue dE 64 5 7 OS LG INN eea RR 65 5 1 Searching by Employee NAlTIe suonuxer deseen re dorus nu etch ctadzincs Pioneer be ibus sedis das 65 5 7 2 Searching Using WildCards cccccccccssescececeeeeeceeecaeeeceeeeeeeseeeeesseeeeesesseaeeeeeesaagseeeeenagees 67 5 7 3 Searching by Organisation Unit c ccc cccccccccccsssseeeceeeeeeeeeeeeeeceeeeeseeeeeeeeeeeeesseeaaeeeeeeseeseaas 69 6 ADPENAD a acerca ec A E 71 6 1 Selected Aurion HR Terminology cccccccccssssseeeecceeceeeeesseeceeeeeseaeaeeseceeeeessueaseseeeeeesssaaaaeess 71 6 2 reris 72 6 2 1 The University of Queensland Hierarchy ccccccccccsseeeeeeeceeeeeeeeeeeeeeeeeeeseeeeeeeeeseeneeeeeeeas 72 Aurion Enquiry Access Overview and User Manual Page 3 of 73 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA 1 Introduction Welcome to Aurion the University s Human Resources HR corporate system for personnel leave payroll superannuation and training administration This manual provides you with the information nec
44. ement Pay Scale History List form enables you to view the employee s classification and increment history including the increment level for the current placement any past increments applied during the current or past placements and any future increments to be applied in the current or future placements The classification and increment level determine the rate of pay the employee will receive The View Placement Pay Scale History List form is accessed from the View Placements tab on the Person Processing Workbench page by 1 Selecting the required placement listed in the Placement Summary grid 2 Selecting View Pay Scale History from the Process drop down menu An example of the View Placement Pay Scale History List form is provided below View Placement Pay Scale History List 13 View Placement Pay Scale History List for SMITH Jane Employee 2100000 form E Name SMTH Jane Employee No 7100000 01 NOV 2011 Classification Title HR Project Assistant Increment LO604 Date Effective Increment Status Comments Applied Applied Page Display The View Placements Pay Scale History List form lists the classification and increment level that have been or will be applied to the employee s selected placement The classification and increment level determine the rate of pay the employee will receive Aurion Enquiry Access Overview and User Manual Page 15 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 1 3 V
45. ements Tab e Service Detail Detailed information of the service record that is currently selected in the Service Summary grid e Hours Worked Information on the employee s work pattern for the service record that is currently selected in the Service Summary grid Aurion Enquiry Access Overview and User Manual Page 16 of 73 AUSTRALIA THE UNIVERSITY oy OF QUEENSLAND 3 1 4 View Training Tab The View Training tab on the Person Processing Workbench page enables you to view the employee s training history Note The information provided on this tab only reflects the internal UQ Staff Development courses the employee has attended An example of the View Training tab is provided below View Training tab View Details View Placements View Service History View Training Employee Availabiity Chart Course Date Course Descriptio Status Outcome Retrain uy 10 AUG 2011 Aurion Basic Training AurionBasicTrainng Completed Completed 5 FEB 2011 New Staff Expo NewStafftxpo Completed Completed 10 DEC 2010 Website Content M ament Website Content M gment Wihdrawn LetterSent 23 NOV 2010 Website Content M gment Website ContentM gment Completed Completed Attendee Type a Status Mark Organisational i Outcome Percentage Locational Nominated By Phone Nomination Date 01 AUG 2011 Comments Course Details Course Title
46. essary to e navigate in Aurion e understand the basic Aurion and University terminology e retrieve information from the Aurion database e use Aurion to run reports relating to your own organisation s staff The intended audience for this manual is users who have been granted Standard Enquiry access to the Aurion HR System To apply for Aurion access complete the Aurion Access form and submit it signed by the authorised manager to the ITS Helpdesk fax 334 66686 or email itsupportdesk ug edu au DISCLAIMER Standard Enquiry access to Aurion HR System provides users with access to confidential personal employment and payroll details This information should be treated at all times as confidential and should not be disclosed to any unauthorised entity or used in any unauthorised manner The following symbols are used throughout this document v This icon is used to highlight important information A This icon is used to represent a warning This icon is used to represent a tip or trick Aurion Enquiry Access Overview and User Manual Page 4 of 73 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA 2 Basic Aurion Functions The following sections provide an overview of the basic functions performed in Aurion 2 1 Logging On to Aurion Access to Aurion is available from the UQAPS Web Interface To Log on to Aurion complete the following steps Steps Step 1 Step 2 Step 3 Instruction L
47. ete the following steps Steps Step 1 Step 2 Step 3 Instruction Viewing the Availability of a Staff Member Build the Organisation Unit Availability chart for an organisation unit Select the name of the staff member for which availability is to be viewed and click the Show Year Chart for lt staff member gt button The Employee Availability Chart form is displayed In the date fields provided at the top of the Employee Availability Chart form enter the date range required and click the Build Chart button The Employee Availability Chart is created and lists the availability of the selected staff member for the specified date range The following is an example of the Employee Availability Chart when built for a selected date range Employee Availability t Employee Availability Chart for SMITH Jane Employee 0000001 Chart Name Employee No 0000007 Show dates between Nov 2010 and JUN 2011 Month Sen Dales Se Ae Ss Se Tae Ss sia Fos se Bae GE Ss JUN 2011 BRULEE MAY 2011 NDB EEUU RULER APR 2011 EL 1L TES ESL 2L TEEEEEELEEUITEE OL OOUDDeeeL MAR 2011 EAMA EMMAA AMAMMA NI FEB 2011 mimi ANAMMA NU 7 7 IN NU JAN 2011 EET TESSUTI ESTEE EE 1L AMAMMA TE TSSIEUEESI 1I DEC 2010 mim TININ H MU H HH HH NOV 2010 SERRE Available Unavailable B Available Holiday Build Part Day Leave Full Day Leave Chart Training Nomination Tr
48. ete the following steps Steps Instruction Building a Leave Takings Chart Step 1 From the Leave Types page or View Leave History form access the Process drop down menu and select the Leave Takings Chart option The Leave Takings Chart form for the selected employee is displayed Step 2 Enter the date range for which the leave takings are to be viewed and click the Build Chart button The Leave Takings Chart form updates to display the leave takings for the specified period The following is an example of the Leave Takings Chart when built for a selected employee Leave Takings Chart TEETUTCRELT gs Chart for SMITH Jane Employee 2100000 Name SMITH Jane Employee No 2100000 DEC 11 8 0 Hm TT NOV 11 ram eT eg Pw rg GE ocru BBE 88 li FE EU SEP 11 EE CEE n a co l i 2 auc BE GE Ri Eunn nnl n Show leave takings between MMES ana Dec2o11 Legend Colours C Workers Comp F Carers non cumulative gl Full Day L Long Service L Long Service Excess Part Day Holiday M Mon Service O Other Paid Leave Aurion Enquiry Access Overview and User Manual Page 26 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 2 4 Predict Leave Balances Form The Predict Leave Balances form enables you to calculate an employee s leave balance for a given date future or past For details on how to predict a e future leave balance refer to section 3 2 4 1 Predicting a
49. ever further position detail is available as well as current and historical placement information For details on how to perform a Position Enquiry refer to section 3 6 2 Performing a Position Enquiry A position enquiry can only be performed for the organisation unit s that you have permission to access If you do not have access to view a required organisational unit complete the Aurion Access form The Position Enquiry List page is accessed by 1 Selecting the View Staff menu item from the Main Menu 2 Double clicking on the Position Enquiry menu icon When the Position Enquiry menu icon is selected the Position Enquiry List page is displayed as shown below Position Enquiry List page 13 Position Enquiry List Position Enquiry Report Number Position Title Status Type Hrsvvvk Share Org Unt Class Min DT Reports To Job Type Attend Restr Ii Actual Occupant Placement Occupant Aurion Enquiry Access Overview and User Manual Page 35 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA Page Display The Position Enquiry List page is divided into the following sections e Field labels Each item listed in this section directly corresponds to a field of the same position displayed in the Position Summary grid e Position Summary grid Dual purpose grid 1 Search Parameters On initially accessing the Position enquiry List page the fields provided in this grid can be used to enter the search parameters needed
50. f the View Superannuation History Detail form is provided below View 1j View Superannuation History Detail for SMITH Jane Employee 2100000 Superannuation History Detail form Name Employee No Superannuation Fund UNIBAS UniSuper Accumulation 1 Non Casual Indicator Reason Start Age NEWMEM New UniSuper Member From To Next Action Date Processed Date 15 NO v 2010 Comments New Membership Restart Superannuable Salary Hours 38 15 100 00 Key 0001 Locked wa Contributions Percent Period Amt Annual Amt TESS EMPLOYER CONTRIBUTION 9 00 TESS Employer Exception Adjust 0 00 Page Display The View Superannuation History Detail form is divided into the following sections e Overview The date the employee commenced in the superannuation fund changed their membership and ceased their membership is displayed e Contributions The percentage of the University s superannuation contribution and employee s superannuation contribution is displayed Aurion Enquiry Access Overview and User Manual Page 34 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 6 Position Enquiry js Position Enquiry The Position Enquiry menu icon provides access to the Position Enquiry List page from which you can perform an enquiry on the positions available within an organisation unit A summary of the position will be displayed after the enquiry has been performed how
51. g Profile Form The View Position Costing Profile form enables you to view the costing information for the position The View Position Costing Profile form is accessed by selecting Costing from the Process drop down menu on accessing the View Position Detail form An example of the View Position Costing Profile form is provided below View Position BJ View Position Costing Profile Costing Profile form Position Title HR Project Assistant Number 3022852 Date From Date To Amt Percent OpUnitSite FundFunc j FFT max10 100 00 843210101 10141 Page Display From the View Position Costing Profile form you can determine the costing information including whether the position is being costed across different costing areas Aurion Enquiry Access Overview and User Manual Page 40 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 6 3 2 Current Position Placements Form The Current Position Placements form enables you to view the person currently appointed to the position The Current Position Placements form is accessed by selecting Current Placement from the Process drop down menu on accessing the View Position Detail form An example of the Current Position Placements form is provided below Current Position 13 Current Position Placements Placements form Position Title HR Project Assistant Number 3022852 Full Title Senior Administrative Office Reports to Position Manager HR Bus Impr Progra
52. g either the e Leave Types page or e Leave Occurrence List form An example of the View Leave History form is provided below View Leave History B View Leave History for SMITH Jane Employee 2100000 form Name SMITH Jane Employee No 2100000 Date From Occurrence Usage Details Mera 04 NOV 2011 SICACC ACCRUAL RECACC ACCRUAL CARACC ACCRUAL 02 SEP 2011 RECO1 TAKING COURSE TAKING TAKING 20 MAY 2011 TAKING OV 2011 OV ACCRUAL Isle Lee lllh TRENT EN EN EN C E Page Display The View Leave History form lists each of the leave occurrences that have been applied to the employee s record within the Leave History grid Process Drop Down Menu On accessing the View Leave History form the following options are available for selection from the Process drop down menu e Show Takings and Payouts Only Reduces the information displayed on the View Leave History form to only display the leave occurrences taken by the employee and any payouts they may have received e Leave Takings Chart refer to section 3 2 3 Leave Takings Chart Form Aurion Enquiry Access Overview and User Manual Page 24 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 2 3 Leave Takings Chart Form The Leave Takings Chart form enables you to build a graphical representation of the leave an employee has taken over a given period For details on how to build a Leave Takings chart refer to section 3 2 3 1 Building a
53. ge The following is an example of the Employee Availability Chart when built for a selected employee Employee Availability View Details View Placements View Service History View Training Employee Availabilty Chart Chart e e Show dates between MAY 2013 and MAR 2014 T Month ssMIWTFSSMIWTFSSMIWIFSSMIWIFSSMIWIFSS MAR 2014 uH ININI N NL ININI INIUNL FEB 2014 DUS SUL 1 TEL ES ES EET T TREE JAN 2014 DEUS pEc 2013 WESESIBSESSEST JD AMAAN MAMMAM OL MM NOV 2013 mim N NG LNL NINI n OCT 2013 DAAA iin T MN T LULL seP 2013 OEAMAMAM TEES EE EET T TURPE ESTEE IL TEES ES TRI AUG 2013 mim Jm m H LULL JUL 2013 HEU Jun 2013 OOMNAAMM C TEIL ESEESEEEI L AMMAMMM TC TEILE TT MAY 2013 TII IMDMI L T 2 IMG L 7 7 5 CU EMMAA EANNAN Available Unavailable B Available Holiday Build Part Day Leave Full Day Leave Chart Training Nomination Training Course Aurion Enquiry Access Overview and User Manual Page 19 of 73 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA 3 2 View Employee Leave View Employee Leave The View Employee Leave menu icon provides view access to the Leave Types page from which you can view an employee s leave details The Leave Types page is accessed by 1 Selecting the View Staff menu item from the Main Menu 2 Double clicking on the View Emp
54. grid by classification level lowest to highest e Sort By Classification Sort Number Sorts the information displayed in the Position Summary grid by classification level highest to lowest e Sort By Location Code Sorts the information displayed in the Position Summary grid by location e Sort By Reports to Position Sorts the information displayed in the Position Summary grid by position reporting levels Aurion Enquiry Access Overview and User Manual Page 36 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 3 6 1 Position Query Form The View Position Query form enables you to further refine your position enquiry search The View Position Query form is accessed from the Position Enquiry List page by selecting Query from the Process drop down menu An example of the Position Query form is provided below Position Query form 13 Position Qu ery Position Humber Position Title Full Title Reports to Position Functional Reports to Position Authority Level Organisation Unit Classification Classification Minimum Hours Per Week Record Status Phone Number Fax Number Job Share E Date Approved Reference Date Next Review Date Abolished Position Type Staffing Restriction Location Attendance Type Job Type Comments Start Menu Web Start Menu Budget Planning Defaut Panning Group M S Staffing Plan Locked 4 User Maintained A Default Increment Default Salary
55. h H aurionYaurion csv send File To H aurion aurion csv 4 3 Generating Reports All report options available in Staff General Reports are generated the same way except for the Org Unit Availability Chart refer to section 3 7 Org Unit Availability Chart Leave Output Enquiry refer to section 4 4 Leave Output Enquiry and the Leave Occurrence Enquiry refer to section 4 5 Leave Occurrence Enquiry Refer to section 0 for Report descriptions Aurion Enquiry Access Overview and User Manual Page 52 of 73 THE UNIVERSITY NA OF QUEENSLAND AUSTRALIA 4 4 Leave Output Enquiry The Leave Output Enquiry outputs all leave occurrences selected from the report parameters and output the results to a file by default a text file It is possible to output the results to an Excel file The Leave Output Enquiry results displays more information than the Leave Report Leave O utput Enquiry Parameters Employee Selection Organisation Unit sas HR Business Improvement Project Organisation View In Only f In and Below Employee Number ES S E Mandatory Parameters Report On Leave During During Date Range 01 JUL 2011 To 1 DEC 2011 Current Month Months To Current Month Months Current Date Calendar Days Period of Leave Greater Than o Days Leave Type Occurrence Type Approval Status Leave Time Code Document Sighted 4 Leave Reason Code Emps Commenced on or after Load EEO Data v File Path H auri
56. have finished processing a record for someone and need to perform a different task for the same person 5 7 1 Searching by Employee Name The most common search that is performed when using the search parameter fields provided at the top of all Select Employee pages is to search for an employee by name To search for an employee by name complete the following steps Steps Instruction Searching by Employee Name Step 1 From the Main Menu select the View Staff menu item and double click on the required menu icon The Select Employee page for the selected menu icon is displayed as shown below Select Employee for Person Processing Workbench Select Employee select Employee No Select Person Select By Pay Entity Select By Org Uni Posttion Search Parameters Surname smith Preferred Name Jj Status any value Clear Query Name No Job Title Status Active ug Step 2 Complete the Surname and Preferred Name fields and set the Status field to the option any value Aurion uses a soundex search meaning it retrieves all entries containing the sound you entered Type in smith and it retrieves the names smith smyth smit etc Type in only a few letters and many names may be retrieved The records with the best match are at the start of the list This search is not case sensitive Aurion Enquiry Access Overview and User Manual Page 65 of 73 THE UNIVERSITY oy OF QUE
57. her Detail Contains the employee s Post Nominal letters and indicates whether the person is an authorised training presenter and or recruitment participant Aurion Enquiry Access Overview and User Manual Page 13 of 73 THE UNIVERSITY em OF QUEENSLAND AUSTRALIA The contact and address information displayed on the View Details tab is retrieved from the v information stored in MyAurion Employees can use MyAurion to maintain their own contact and address details All other information provided on this tab is maintained by Faculty Institute Central HR staff on receipt of the relevant documentation from the employee 3 1 2 View Placements Tab The View Placements tab on the Person Processing Workbench page enables you to view the current past and future placements the employee has held with the University An example of the View Placements tab is provided below View Placements View Details View Placements View Service History View Training Employee Availability Chart tab Date From Date To Days Type Move Title Position Class Status i 30 JUL 2011 s1 OCT 2011 66 PLACEMENT __ HR Project Assistant 3022852 CURRENT 29 MAY 2011 29 JuL 201 4S PLACEMENT Fixed Term HR Project Assistant 3022852 L06 f 8 MAY 2011 4ojPLACEMENT Fixed Term HRProjectAssistant 3022852 L06 12 FEB 2011 ot APR 201 3sPLACEMENT Fixed Term HR Project Assistant 3022852 JLo 04 NOV 2010
58. iew Employee Superannuation page is accessed by 1 Selecting the View Staff menu item from the Main Menu 2 Double clicking on the View Employee Superannuation menu icon 3 Completing the search parameters to locate the required employee for information on how to perform a search refer to section 5 7 Searching 4 Selecting the employee and either e clicking the Continue button e pressing Enter or e selecting Detail Form from the right click context menu Aurion Enquiry Access Overview and User Manual Page 32 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA When the employee record is retrieved the View Superannuation Membership page is displayed as shown below View Superannuation Membership form 13 View Superannuation Membership for SMITH Jane Employee 2100000 Name SMITH Jane Employee No 7100000 Age Next Birthday Date OF Birth 23 MAR 1972 Membership Superannuation Fund U NIBAS UniSuper Accumulation 1 Mon Casual Fund Group UMI amp UPER Membership Number 0000000 Contributor Type PACC UniSuper amp cc 1 Non Casual Date Commenced Fund 04 NOV 2010 Date Ceased Fund Next Review Date Years in Fund o Fund of Choice SPIN Eligibility Date Advised Date Responded Decision Comments Superannuation History Date From Ind From Date To 04 NOV 2010 Start Created 10 NOV 2010 11 18 24 By ugdlang Last Updated 10 NO V 2010 11 18 24 By ugdlang 2025282620 Pag
59. iew Service History Tab The View Service History tab on the Person Processing Workbench page enables you to view the employee s length of service From this tab you can determine whether the employee has had any breaks in service change in employment type or work hours An example of the View Service History tab is provided below View Service History View Details View Placements View Service History View Training Employee Availabilty Chart tab From Date To Organisation Years Days Hours Week FTEJE ent Typ HS PO 4doos24 3615 100 FED Date From 04 NOV 2010 To aj Organisation Reason From Occupation Reason To Occupation for CV Industry Type Position Location HR Bus Improvemt Project Organisation Code Employment Type Attendance FULL Occupation Code Salary Class Award I Show In HR Profile ves W place Hours Worked Mon Fri Sat Sun Hours Week 136 15 00 Start Week v Start Days Week I Week 1 of 4 Start Break H Hours Day End Break Full Time Hours Week 36 15 00 End Full Time Equivalent EEN Work Hours 07 15 07 15 07 15 07 15 07 15 Page Display The View Service History tab is divided into the following sections e Service Summary grid Summary information about each term of employment the employee has held with the university For information on each placement held during an employee s term of employment refer to the View Placements tab section 3 1 2 View Plac
60. ist Cascade amp Title Buttons Aurion Toolbar Control Panel Message Line THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA Description password access the calendar or view Aurion mail messages e Help located below the page header in the top right hand corner of the Home Page This menu provides access to the Aurion help features and the about Aurion information refer to section 5 5 1 Aurion Help Options This drop down menu enables you to process a specific task The items listed under this menu item differ according to the form being accessed and the functions that can be performed against each different form The Form list is displayed below the Menu bar The Form list displays the name of the form that is currently active If you are viewing a number of related sub forms the Form list acts as a navigation path listing the forms in order of access Clicking a form listed in the drop down moves the selected form to the front of the display area The Cascade and Title buttons are displayed to the right of the Form list The Cascade and Title buttons enable you to control the way forms are displayed The Cascade button is displayed immediately to the right of the Form list When clicked your opened forms are resized and arranged side by side within the display area The Title button is displayed to the right of the Cascade button When clicked your opened forms are resized to fit within the display a
61. ists the reports available a description of the report and the output options Report Description Output Options C Provides information on current or acting placements Print v This report can be used to determine if and when a staff Staff By Org Unit member s placement is up for renewal Ex Summary of positions placements and fraction Print and File Organisation and Staff e Provides a listing of all vacant positions position classification Print and File s and length of vacancy in the organisation unit lcs Poe This report can be used by budget managers to manage staff establishment costs Aurion Enquiry Access Overview and User Manual Page 48 of 73 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA Report Description Output Options C Provides information on all acting placements in an organisation Print ae unit within a given date range Acting Placement This report can be used to determine upcoming staffing requirements e Lists the reporting hierarchy of all positions in an organisation File 5 unit Note The data will not be complete if the Reports To field on Position Hierarchy d positions is blank e Provides similar information as that provided in the Organisation Print and File M and Staff report but operates on position rather than staff Positions by Org Unit Report e Lists the hires resignations and transfers in and out of the Print and File T Organisation unit by movement type and classification du
62. l staff in an organisation unit or a single employee The dollar value is based on current hourly rate and does not include on costs Refer to section 3 7 Org Unit Availability Chart Lists the pending increments for all staff in the organisation unit as at a specified date Shows the service history commencement and completion date of an employee Can be generated for an individual employee or organisation unit Lists the qualifications of all staff in an organisation unit Lists the summary and length of service of staff at classification levels in an organisation unit Is provided at pre defined intervals Lists all leave occurrences for an individual staff member This report only outputs as a comma deliminated text file Refer to section 4 5 Leave Occurrence Enquiry for more information Lists employees within the specified Org Unit who have the Leave Approver or Leave Reviewer profiles Lists employees within the specified Organisation Unit who have a licence recorded in Aurion together with the relevant date information Aurion Enquiry Access Overview and User Manual AUSTRALIA Output Options Print and File Print Print and File Print and File Print and File File Print and File Print and File Page 50 of 73 THE UNIVERSITY em OF QUEENSLAND AUSTRALIA 4 2 Common Report Parameters Parameter Notation Organisation Unit Organisation View Page Break Report File
63. lability Chart refer to section 3 1 5 Employee Availability Chart Tab 3 1 1 View Details Tab The View Details tab on the Person Processing Workbench page enables you to view an employee s personal details such as their date of birth contact numbers and residential address An example of the View Details tab is provided below View Details tab View Details View Placements View Service History View Training Employee Availability Chart Salutation ms Aurion Number 0030000 2s Surname Smith External Employee Number ant Given Names Jane Initials Preferred Name Jane Gender FEMALE Date of Birth 23 MAR 1972 Age 3962 Home Phone 07 1234 4321 Contact Phone 07 1234 4321 Mobile Fax E mail Address Home Address Postal Address Street 44 Test St 44 Test St Suburb Town City Cannon Hill Cannon Hill State QLD QLD Postcode 4170 4170 Country Post nominals Training Presenter Recruitment Participant Page Display The View Details tab is divided into the following sections e Name and Contact Detail Contains the employee s name and contact information and their Aurion number e Address Detail Contains the employee s residential and postal address This section is divided into two columns the residential address in the left column and the postal address in the right column Where the postal address and residential address is the same the same address details are displayed in both columns e Ot
64. lity Chart Organisation Unit HR Bus Improvemt Project Section Unit page Name Job Title ENSE sMIK WITIFSSMINIFSSMIINMIFESsSSMIWITSsSsSMIWLFE ss Available Unavailable Build Chart for sEP 2011 in Org Unit C in and Below B Available E Holiday Build Chart for Previous Month Part Day Leave Full Day Leave Build Chart for Next Month Training Nomination Training Course Ej Transferred In Ed Transferred Out 25 9 9t Aurion Enquiry Access Overview and User Manual Page 44 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA Page Display The Organisation Unit Availability Chart page is divided into the following sections Chart Display area When the Organisation Unit Availability chart has been built the information identifying the work and leave periods for the employees within the selected organisation unit for the specified month is displayed selection fields and Legend Enables you to define the date range that you would like to build the Organisation Unit Availability chart This section also provides a legend to help read the information provided in the Chart Display area Buttons The following buttons and radio buttons are provided on the Organisation Unit Availability Chart page Name Sorts the information provided in the Chart Display area by name Job Title Sorts the information provided in the Chart Display area by job title Hrs Sort the information provided in the Chart Displ
65. loyee Leave menu icon 3 Completing the search parameters to locate the required employee for information on how to perform a search refer to section 5 7 Searching 4 Selecting the employee and either e clicking the Continue button 1 e pressing Enter or e selecting Detail Form from the right click context menu When the employee record is retrieved the Leave Types page is displayed as shown below Leave Types page A Leave Types for SMITH Jane Employee 2100000 Name SMITH Jane Employee No 2100000 Personal Sick amp Carers 0 00 0 00 0 00 Carers non cumulative 0 00 36 15 0 00 Long Service o 0 00 0 00 FlexitimeVBT 00 va mal Page Display The Leave Types page lists each of the leave types available to the employee within the Leave Types grid Any Takings Credits or Debits are displayed as well as the current Balance available to the employee Note The award the employee is on determines the leave types that are available to the employee Aurion Enquiry Access Overview and User Manual Page 20 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA Process Drop Down Menu On accessing the Leave Types page the following options are available for selection from the Process drop down menu e Occurrences refer to section 3 2 1 Leave Occurrence List Form e View Leave History refer to section 3 2 2 View Leave History Form e Leave Takings Chart refer to section 3 2 3 Lea
66. m 02 SEP 2011 Fri Prepaid Date To 02 SEP 2011 Fri Prepaid Period To Resume Duties 05 SEP 2011 Mon Process Period 09 SEP 2011 Hours ipli Adjusted Payment 0000 Reason Prearranged Preapproved Document Sighted Reference Approval Status Comments Created 12 AUG 2011 09 57 54 By udqjemith Last Updated 12 AUG 2011 09 59 56 By ugabrown m d QG Eus Page Display The View Leave Occurrence form provides a breakdown of the selected leave occurrence This includes whether the occurrence was a taking employee on leave or an accrual automated increase and the submission and processing dates From the View Leave Occurrence form you can also see who requested and who approved the occurrence and whether the leave request is was marked for prepayment When a difference occurs between the Balance and Payment fields the Balance is what has been reduced from the total and the Payment is what has been paid to the employee The differences usually occur due to Public Holidays while the employee is on leave Aurion Enquiry Access Overview and User Manual Page 23 of 73 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA 3 2 2 View Leave History Form The View Leave History form provides a summary of every leave occurrence taking accrual or adjustment for an employee The View Leave History form is accessed by selecting View Leave History from the Process drop down menu on accessin
67. m Functional Reports to Position Manager HR Bus Impr Program Authority Level Organisation Unit 55 HR Bus Improvemt Project Classification Professional Level 06 Classification Minimum Professional Level 06 Phone Number Actual Placements Hame Ho Class T SMITH Jane 2100000 LOG PLACEMENT Page Display The Current Position Placements form is divided into the following sections e Overview Placement details including the job title of the position who it reports to and the base classification level e Placements Name of the person who currently substantively holds the placement e Actual Placements Name of the person currently holding the placement acting appointment will be indicated with Acting Placement in Type Aurion Enquiry Access Overview and User Manual Page 41 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA Buttons The Detail Form button Hl is provided to the right of each row of information displayed in the Placements and Actual Placements section of the Current Position Placements form Clicking the Detail Form button from either section displays the Current Employment Details form An example of the Current Employment Details form is provided below Current Employment Details form 13 Current Employment Details for SMITH Jane Employee Mame SMITH Jane Employee No 2100000 Date From Movement Type Title Organisation Unit Position Classification Location
68. nd Pay Pay Entity ADMIN University Administration Pay Branch Exception Based Employees Pay Point PERSNL HUMAN RESOURCES DIVISION Roster Code Cycle Nominated Class Page Display The View Employee Status form is divided into the following sections e Overview The date the staff member commenced their current placement originally commenced employment with UQ and contract expiry date for current placement is displayed as well as the number of hours per week that the employee currently works e Work Pattern The number of days and hours the employee is contracted to work each week e Agreements Indicates the Enterprise Agreement the employee has been employed under e Leave Details Indicates the employee s award and holiday group e Payroll Details The Payment Type Pay Entity and Pay Point in which the staff member is currently employed is displayed Refer to section 6 1 Selected Aurion HR Terminology for definitions Aurion Enquiry Access Overview and User Manual Page 31 of 73 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA 3 5 View Employee Superannuation af View Employee Superannuation The View Employee Superannuation menu icon provides access to the View Superannuation Membership page from which you can view an employee s Superannuation membership information Questions in regard to Superannuation should be directed to the Superannuation staff in HR Division email super uq edu au The V
69. ogging on to Aurion Access the UQAPS Web Interface by clicking the following link https web uqaps ug edu au Citrix xXenApp auth login aspx Alternatively access the Current Staff website and click the My Applications option Enter your UQ Sign In username and password in the provided fields and click the Log On button The UQAPS Web Interface page is displayed Click the Aurion icon The Aurion Log On window is displayed as shown below j i serName EUEOMNM POWERING PERFORMANCE Ea Enter your Aurion username and password in the provided fields and click the Continue button You are logged into Aurion and the Aurion Home Page is displayed e Your Aurion username is the same as your UQ username however your Aurion password is different If you forget your Aurion password contact the ITS Helpdesk 56000 and request your password be reset e lf anincorrect username or password is entered an error message will display in the Message line and you will be required to re enter your login details Note The entered username cannot be changed if it has been entered incorrectly you will need to close the log on window and open a new Aurion session e Passwords are case sensitive e After a number of failed attempts you will be locked out of Aurion contact the ITS Helpdesk extension 56000 option 2 to request your password be reset e f Aurion has not been used for 30 minutes you will be prompte
70. om the Process drop down menu on accessing either the Leave Types page or eave Occurrence List form Aurion Enquiry Access Overview and User Manual Page 30 of 73 THE UNIVERSITY OF QUEENSLAND AUSTRALIA An example of the View Employee Status form is provided below View Employee Status View Employee Status for SMITH Jane Employee 2100000 form Mame SMITH Jane Employee No 2100000 Employment Type FIXED Fixed Term Attendance Type FULL Full Time DEEWR Function OTHER Date Commenced 04 NOV 2010 Original Date Commenced 04 NOV 2010 Date Approved 04 NOV 2010 Contract Expiry Date 23 DEC 2011 Date Terminated Status Effective 04 NOV 2010 Employee Status Active Hours per Week 26 15 00 Full Time Hours per Week 35 15 00 Standard Hrs Mon Fri v Full Time Equivalent 1 00 Days per Week 5 00 _ Avg Hours per Day 07 15 00 Has Work Pattern Since 04 NOV 2010 Hours History Work Pattern Current WP From 04 NOV 2010 Tue Wed Thu Fri Sat Sun Start Week Mon Tue Wed Thu Fri Week 1 ot 1 ozas oras orans fo7 15 foras Iv Performance Agreement Standard Exclude From Reports Enterprise Agreement General EA eave Details Use Aurion Leave Administer Leave From 04 NOW2010 Award HEGSO1 GENERAL FIXED HRS FLEXITIME Holiday Group Brisbane QLD Holiday Group History Payroll Details Use Aurion Payroll Administer Payroll From fos Now201 0 Payment Type Exception Suspe
71. on aurion csv send File To HAaurionsaurion cs Save Parameter Changes Parameter Id Component EV523 LVE_ENQIRY Description Aurion Enquiry Access Overview and User Manual Page 53 of 73 Steps Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA Instruction Generate the Leave Output Enquiry Report and output to an Excel spreadsheet Enter the Organisation Unit and the required Organisation View Or Enter the Employee number Select the required Report On Leave NOTE During is the default and usually the required option Enter the Date Range required Or Enter the Current Month options Or Enter the Current Date and select the number of Calendar Days Select the appropriate Period of Leave options NOTE To see all days it is advised to use the options of Greater Than 0 Days Enter any required information in the fields Leave Type to Load EEO Data These fields are not mandatory and can be used to reduce the number of occurrences viewed NOTE Leave Type can be used to view Recreation Leave or Personal Leave or Long Service Leave for example Leaving Leave Type blank will allow the Enquiry to output all leave types for the selected employee or organisation unit Change the File Path default option from H aurion aurion txt to H aurion aurion csv Copy the text in the File Path field Paste the text in the Send File to fiel
72. ovide access to a pick list are identified by the Pick button ED which is displayed to the right of a field Clicking this button displays the relevant Pick List pop up window Cussi caton 5 a I An example of the Pick Classification List pop up window is provided below Pick Classification List By Pick Classification List pop up window Class Code Classification 1 iic B Academic Level A Academic Lewel Academic Lewel C Active TT 13547 Active 5 6 1 Using a Pick List To use a pick list complete the following steps Steps Instruction Using a Pick List Step 1 Click the Pick button sh provided to the right of the field The Pick List pop up window with a list of valid values for the selected field is displayed Step 2 Locate the required option and click on the Select button provided to the left of the selected option The Pick List pop up window is closed and the field is populated with the selected value Aurion Enquiry Access Overview and User Manual Page 64 of 73 THE UNIVERSITY em OF QUEENSLAND AUSTRALIA 5 7 Searching Aurion provides a number of different search functions to make searching quick and easy Aurion also provides access to the Last Processed option Y This option is accessed through the Process drop down menu When used the details of the last employee record accessed in the current session are displayed This function is convenient if you
73. ployment for the placement Common options include but are not limited to Fixed Term Continuing and Casual 6 2 Organisation Structure The organisation structure of the University is set up in Aurion as a series of organisation units with their reporting relationships Each Faculty School Division is an organisational unit with its own unique identification number and hierarchy level The University hierarchy ranges from Level 1 being the Vice Chancellor to Level 10 being sub sections used at the discretion of the Faculty The control and maintenance of the Organisation Structure is managed centrally The Aurion hierarchy may differ from the official University reporting structure displayed on the University s web site in that only organisation units which have University staff are displayed in Aurion The Organisational Unit number is different to an Operational Unit Opal Unit number that is used by the Finance System 6 2 1 The University of Queensland Hierarchy Level Organisational Unit Level 1 University Level 2 Senior Executive for example Snr Deputy VC Sec amp Reg Office of the President Academic Board Level 3 Faculty for example Arts BEL Science Level 4 Divisions for example Finance amp Business Services Human Resources Prop amp Facilities TEDI and ITS Aurion Enquiry Access Overview and User Manual Page 72 of 73 Level Level 5 Level 6 Level 7 Level 8 Level 9 Level 10 THE UN
74. r to section 5 7 Searching 4 Selecting the employee and either e clicking the Continue button 4 e pressing Enter or e selecting Detail Form from the right click context menu When the employee record is retrieved the Person Processing Workbench page is displayed as shown below Person Processing fJ Person Processing Workbench for SMITH Jane Employee 2100000 Workbench page Name Employee No View Details view Placements View Service History View Training Employee Availabilty Chart Santation lis Aurion Number 0090000 v Surname Smith External Employee Number am Given Names Jane Initials Preferred Name Jane Gender FEMALE Date of Birth aa Age Home Phone 07 1234 4321 Contact Phone 07 1234 4321 Mobile Fax E mail Address Home Address Postal Address Street 44 Test St Suburb Town City Cannon Hill State QLD Postcode 4170 Country Post nominals Training Presenter Recruitment Participant STEBAS Aurion Enquiry Access Overview and User Manual Page 12 of 73 THE UNIVERSITY em OF QUEENSLAND AUSTRALIA The Person Processing Workbench page provides access to the following tabs e View Details refer to section 3 1 1 View Details Tab e View Placements refer to section 3 1 2 View Placements Tab e View Service History refer to section 3 1 3 View Service History Tab e View Training refer to section 3 1 4 View Training Tab e Employee Avai
75. r today Contact Details Position Phone Position Fax E mail Address Supervisor Name Employee Mo Title Position No Organisation Unit Position Phone Position Fax Aurion Enquiry Access Overview and User Manual Page 29 of 73 THE UNIVERSITY em OF QUEENSLAND AUSTRALIA Page Display The Current Employment Details form is divided into the following sections 3 4 Overview An overview of the employee s placement details Current Leave Status Indicates if the employee is currently on leave and when they are due to return to work Contact Details The contact details of the employee oupervisor Name contact and position information relating to the employee s supervisor Note This information is maintained by the employee from within MyAurion View Employee Status Form The View Employee Status form enables you to view the selected employee s status information The View Employee Status form is accessed by 1 2 4 Selecting the View Staff menu item from the Main Menu Double clicking on the Person Processing Workbench View Employee Leave or View Employee Superannuation menu icon Completing the search parameters to locate the required employee for information on how to perform a search refer to section 5 7 Searching Selecting the employee and selecting Employee Status from the Process drop down menu The View Employee Status form can also be accessed by selecting Employee Status fr
76. rea The Aurion toolbar is displayed below the Form list By clicking a button on the toolbar the associated function is performed For example clicking the Copy button EN copies the selected text Hover your mouse pointer over a button to display its purpose For further information about the buttons available from the Aurion toolbar refer to section 2 4 Aurion Buttons The Control panel is displayed within the display area of the Home Page The Control panel provides access to the data stored in Aurion From the Control panel you can select to view an employee s placement history leave balances and produce reports e The Control panel is divided into two sections o the Main Menu on the left hand side and o the menu icons on the right hand side The Message line is displayed at the bottom of the display area The Message line provides Aurion messages and information For example if you select an action for which you do not have access a notification is displayed in the Message line Aurion Enquiry Access Overview and User Manual Page 8 of 73 Aurion Page Element 2 4 THE UNIVERSITY OF QUEENSLAND Np LUsTALIA Description Use the Drop down to view previous messages that have been displayed during your current session Aurion Buttons The following table provides an overview of each of the buttons provided in the Aurion toolbar Note These buttons can also be found at the bottom of the pages and forms acce
77. ric values of 3 or less gt 3 to retrieve numeric values greater than 3 gt 3 to retrieve numeric values of 3 or more To retrieve records where the field containing this retrieve profile holds any value including zero To retrieve records where the field containing this retrieve profile has no value whatsoever The numeric operands lt gt etc are useful to find records with date information For example gt 1 4 96 amp lt 1 5 96 finds records with a date field which is in the range 1 4 96 to Page 68 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 5 7 3 Searching by Organisation Unit The Select Employee pages also provide the ability to search for a staff member within a specific organisation unit To search for an employee by organisation unit complete the following steps Steps Instruction Searching by Organisation Unit Step 1 From the Main Menu select the View Staff For Managers menu item and double click on the required menu icon The Select Employee page for the selected menu icon is displayed Step 2 From the Select Employee page click the Select By Org Unit Position tab The Select By Org Unit Position page is displayed as shown below Select Employee for Person Processing Workbench Te Assurance and Risk Management Services Te Office of Senior Deputy Vice Chancellor Active Te Office of Deputy Vice Chancellor Internatio Active Te Office of Deputy Vice Chancellor Research Active
78. ring a specified date range Staff Movement Report Provides a summary of leave takings within a certain time period Print and can be generated for an organisation unit or a single employee Leave Report The Leave Report can be used to determine upcoming staffing requirements Provides a list of leave occurrences for an individual staff File member or an organisation unit Leave Qutput This report only outputs to Excel Refer to section 4 4 for more Enquiry information Lists leave balances in hours and days as at the start of Print and File business of the report date for all accruable leave types for all staff in an organisation unit or a single employee Leave Balances Report This report is not retrospective it reports details as they are recorded at the time the report is executed Note if running the Leave Balances Report for the whole organisation unit the Totals Level field must be completed Aurion Enquiry Access Overview and User Manual Page 49 of 73 Leave Liability Report Org Unit Availability Chart keal SE Pending Increments Report WA i i Service History Report Length of Service Profile Rpt Leave Occurrence Enquiry E BES MyAurion Leave Security Report Licences Report THE UNIVERSITY ory OF QUEENSLAND Description Lists the leave liability number of hours and the dollar value of leave entitlements for all accruable leave types for al
79. rt as a Microsoft Excel file when a report does not include an option to output v to file output the report to Notepad first and then save it as an xls file This ensures the data is formatted correctly instead of grouped in one column Assistance can be obtained by phoning the ITS Helpdesk on extension 56000 option 2 or sending an email to itsupportdesk uq edu au Aurion Enquiry Access Overview and User Manual Page 57 of 73 THE UNIVERSITY oy OF QUEENSLAND AUSTRALIA 4 7 Report Parameters The parameters used when requesting a report can be saved for re use at a later time Saving the parameters of a report can save you time and effort if you need to run a report several times a day or run a complex report on an ad hoc basis 4 7 1 Saving the Parameters of a Report To save the parameters of a report complete the following steps Steps Instruction Saving the Parameters of a Report Step 1 Select the Staff General Reports menu item from the Main Menu and double click on the required menu icon The Report Parameters form is displayed as shown below 13 staff By Organisation Unit Report Parameters Notation a Organisation Unit Organisation View In Only In and Below HR Information Page Break Org Unit End of Page Employee Status Active Inactive Both Placement Type Actual Placement Sort Order Surname Class Sort Order Classification Employment Type Atten
80. ssed when using Aurion las Li L ia Aurion Enquiry Access Overview and User Manual Name Accept Quit Clear Retrieve Add Delete Save Print Cut Copy Description For users with enquiry access clicking this button when a Report Parameters form is active generates the requested report In all other instances this button works in the same manner as the Quit button That is it closes the current form or Aurion session Closes the current form and returns you to the previous form When no forms are active this button enables you to exit Aurion Clears the data from the form you are using so you can enter a retrieve profile Note If this button is not displayed on the active form the Clear button displayed on the Aurion toolbar is deactivated Gathers information from Aurion based on the active form or specified retrieve profile Usually used in conjunction with the Clear button Creates a new line on the form Note This button is disabled for users with enquiry access Deletes a selected line from a form Note This button is disabled for users with enquiry access Saves the changes made to the current form Note This button is disabled for users with enquiry access Allows you to print the information currently displayed Cuts the selected text from a field Copies the selected text Page 9 of 73 Item BB IL n Name
81. tional Reports to Position 3017247 Manager HR Bus Impr Program Authority Level Organisation Unit HR Bus Improvemt Project Classification l Professional Level 06 Classification Minimum Professional Level 06 Hours Per Week Record Status Active Phone Number Fax Number Job Share Date Approved 02 MOV 2010 Reference Date Next Review Date Abolished FIXED FIXED TERM POSITION REVIEW Review on vacancy St Lucia Campus Full Time Administrative and Clerical Position Type staffing Restriction Location Attendance Type ASCO Code Job Type Comments ADMCLR Page Display The View Position Detail form provides information about the selected position including whether the position is suitable for job sharing the reporting chain and the job type Aurion Enquiry Access Overview and User Manual Page 39 of 73 THE UNIVERSITY em OF QUEENSLAND AUSTRALIA Process Drop Down Menu On accessing the View Position Detail form the following options are available for selection from the Process drop down menu e Costing refer to section 3 6 3 1 View Position Costing Profile Form e Current Placement refer to section 3 6 3 2 Current Position Placements Form e Placement History refer to section 3 6 3 3 Position Placement List Form e Acting History refer to section 3 6 3 3 Position Placement List Form e Combined History refer to section 3 6 3 3 Position Placement List Form 3 6 3 1 View Position Costin
82. urion uses a date format DD MMM YYYY for example 01 JAN 1999 If you key in six 6 digits only for example 010199 Aurion automatically translates it to the correct format Aurion also accepts any normal grammatical punctuation to separate day month year Aurion assumes any date prior to the year 30 is post year 2000 for example 2029 Aurion assumes any date equal to or greater than the year 30 is pre year 2000 for example 1930 Aurion Enquiry Access Overview and User Manual Page 60 of 73 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA 5 3 Saving Your User Name When logging on to Aurion you are required to provide your username and Aurion password before access Is granted If you enter your username incorrectly you are required to exit out of the log on window and reinitiate the log on process To avoid entering your username incorrectly Aurion provides the ability for you to store your username for use as a default value To save your username complete the following steps Steps Instruction Saving your User Name Step 1 Click the Aurion button i provided in the Page header and select Setup from the drop down menu that is displayed The Setup pop up window is displayed as shown below User Colors Toolbar Fonts Miscellaneous Advanced Printer State Editor Mame l Newer enter a Password value in this field l Step 2 Enter your UQ username in the Name field and click the Accept button B
83. uture for which leave is to be calculated in the Predict Date field and click the Predict Balance button The leave balance is calculated and displayed in the Predicted Balance Hours and Days fields Note the following e The balance is calculated to the close of business on the day prior to the entered date Therefore to calculate a balance as at 12 December enter 13 December in the Predict Date field e Any leave already approved between now and the prediction date is automatically subtracted when calculating the predicted leave balance 3 2 4 2 Predicting a Past Leave Balance To predict what an employee s leave balance was at a particular date in the past complete the following steps Steps Instruction Past Leave Balance Step 1 From the Leave Types page or Leave Occurrence List form access the Process drop down menu and select the Predict Balance option The Predict Leave Balances form for the selected employee is displayed Step 2 Enter the date in the past for which leave is to be calculated in the Predict Date field and click the Predict Balance button The leave balance is calculated and displayed in the Predicted Balance Hours and Days fields Note the following e The balance is calculated to the close of business on the day prior to the entered date Therefore to calculate a balance as at 12 December enter 13 December in the Predict Date field Aurion Enquiry Access Overview and User Manual Page 28 of 7
84. ve Takings Chart Form e Predict Balance refer to section 3 2 4 Predict Leave Balances Form e Employment Details refer to section 3 3 Current Employment Details Form e Employee Status refer to section 3 4 View Employee Status Form 3 2 1 Leave Occurrence List Form The Leave Occurrence List form details the leave occurrences takings accruals and adjustments that have been recorded against a leave type The Leave Occurrence List form is accessed from the Leave Types page by 1 Selecting the required leave type listed in the Leave Types grid 2 Selecting Occurrences from the Process drop down menu An example of the Leave Occurrence List form is provided below Leave Occurrence List form Name SMITH Jane Employee No 2100000 Balance Balance Takings Credits Debits Hours Days Period of Leave Recreation Leave Accrual 04 NO v 20 g O4 NOV 2011 Annual Recreation 02 SEP 2011 02 SEP 2011 Annual Recreation 15 AUG 2011 15 AUG 2011 a Annual Recreatian 2U0 M AY 2011 20 M AY 2011 T 15 Aurion Enquiry Access Overview and User Manual Page 21 of 73 THE UNIVERSITY ory OF QUEENSLAND AUSTRALIA Page Display The Leave Occurrence List form is divided into the following sections e Overview Summary information specific to the leave type that was selected on accessing this form e Leave Takings grid A list of the leave taken for the selected leave type and any accruals or adjustments that h

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