User Manual - Card Scanning Solutions
Contents
1. ViedicScan OO Powered by ScanShell User Manual Disclaimer 2 Disclaimer Warranty Card Scanning Solutions provides this publication as 1s without warranty of any kind either express or implied including but not limited to the implied warranties of merchantability or suitability for any particular purpose Card Scanning Solutions reserves the right to revise this publication and to make changes in the content hereof from time to time without notification Some countries or states in the USA do not allow a disclaimer of express or implied warranties in certain transactions if you are a resident of such country or state this statement may not apply to you This publication may include technical inaccuracies or typographical errors Changes are made periodically to the information herein these changes will be incorporated in new editions of the publication Card Scanning Solutions may make improvements and or changes in the products and or the software described in this publication at any time Notice to User This manual should not be construed as a representation or warranty with respect to the software named herein Occasionally changes or variations exist in the software that are not reflected in the manual Generally if such changes or variations are known to exist and to affect the product significantly a release note or read me file accompanies the manual and or the distributed software In that event be2. Address A Address2 A City _ State D Ip Country MEE Phone pO Fax Pe E mall D Company D Cancel KT Figure 10 Live Update user details 4 Fill in your details Note Email is obligatory and must be filled in 5 Click OK MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved 27 Program Operation 28 4 Program Operation Overview MedicScan operation can be divided into six main operation categories Scanning and Image import Saving and exporting data and images Magnetic Strip reading MedicScanOCR Only Extracted text manipulation and export MedicScanOCR Only ID card Verification MedicScanOCR Only a OY ee eS oe Setting Image formats and other parameters Image scanning and import Images can be imported from two sources from a scanner ScanShell 1000 or ScanShell 800 or from an existing image file When using the ScanShell 800 scanner as input source you can choose between two operating modes manual scan 1 e each scan starts when the user places the card in the scanner and clicks on the Scan button or auto scan 1 e the scan starts automatically when the user inserts the card into the scanner When using the ScanShell 1000 scanner the scan starts as soon as one of the silver buttons on the scanner 1s pressed The text information in the imported image is extracted using one of two methods Optical Character Recognition
3. OCR in which the text is extracted directly from the scanned image and Barcode reading which extracts the data from a Barcode image In both cases images are either scanned by the scanner or opened from a file Image export Images can be exported to one of two destinations An image file and the clipboard When saving to an image file the application offers two operating modes manual save 1 e the user clicks on the Save button to save the image using the Save As dialog box and auto save 1 e the image is automatically saved to a predefined destination folder Magnetic Strip Detection MedicScanOCR Only Available when a magnetic strip reader is connected to the computer and indicated in the MedicScan application as the data source Extracted text export MedicScanOCR Only Saves the detected text from the card passport name ID number address etc to a user defined text file The text is saved in records format of one record per line The fields are separated by user defined separator characters ID Verification MedicScanOCR Only Verification of the ID card authenticity by comparing two data sources such as OCR and Barcode OCR and magnetic strip information etc Image format Defines the way the input image is scanned color scheme resolutions scan size and saving format BMP JPG PCX PNG TIFF TGA PSD MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved
4. Getting Started 1 Getting Started Before using the scanner The application has been carefully packaged to avoid damage during transportation Before operating the scanner please remove the packaging materials After removing the packaging materials you will find the following ScanShell scanner CD of the application USB interface cable User license card Calibration card only with ScanShell 800 This manual Minimum system requirements The minimum system requirements are Pentium III with 128MB Win 98 Second Edition or higher USB port 15 MB free storage space Connecting the scanner The scanner is connected to the computer via the USB port To connect the reader do the following Place the scanner on a flat firm solid surface with easy access Plug the USB interface cable into the USB port of the computer After the Add new hardware wizard dialog box appears click Next until you are asked to set the driver for the reader You ll find the driver on the Installation CD at lt CD ROM drive gt Scanner Driver ScanShell800 for scanner model ScanShel800 lt CD ROM drive gt Scanner Driver ScanShell800N for scanner model ScanShel800N lt CD ROM drive gt Scanner Driver ScanShell1000 for scanner model ScanShel1000 MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Getting Started lt CD ROM drive gt Scanner Driver MagShell900 for magnetic reader m
5. Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration Saving Options 14 Saving options Once an image is imported it can be saved to a file or to the clipboard Images can be saved in two ways Manual save The image is saved to the hard disk or to the clipboard as soon as the user clicks on the Save button or immediately after the scanning depending on user settings Automatic save The image is saved to the hard disk in a predefined directory Saving can be performed as soon as scanning is complete or when the next card scanning starts Image manual save The scanned image can be saved manually either to a file on the hard disk or to the clipboard You select the file destination as follows Save to clipboard To save the scanned image to the clipboard check the Save to clipboard checkbox See Figure 2 page 12 Note that the Save button in the main screen now displays a clipboard icon Save to file To save the scanned image to a file check the Save to file checkbox See Figure 2 page 12 Note that the Save button in the main screen now displays a diskette icon Once this option is selected you can set the default file format that will appear in the Save As dialog box MedicScan supports seven image file formats BMP JPG PCX PNG TIFF TGA PSD Scan scheme This function is set to single sided document in MedicScan Image auto save Image auto save is part
6. Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration Live Update Tab 26 Live Update Live Update checks for updates whenever you are connected to the Internet and updates your program automatically with the most recent version of your program available Note If you don t configure your software for automatic Live Update you can still update it manually using the Live Update button in the main screen To use the automatic Live Update feature go to the Live Update tab in the configuration screen Scanner Configuration Automation License text export Medic text export Image Print Live Update W Keep my program up to date by verifying that the software version is the most current version Automatically check for new updates C Ever time the program starts f Automatically check for new updates Every Day i Al 12 00 AM Figure 9 Live Update tab 1 Check the Live Update checkbox 2 Choose the updating frequency a Every time the program is started providing you are connected to the Internet MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration Live Update Tab b At preset times Use the combo boxes to specify the updating frequency 3 Click on the Set User Data button User Details RegistrationWp date Licenze SKH2HWCPWPC22CPT Title Job Tile First Mame Oe Middle Hame ae Last Name
7. be placed in the directory were the image files are and will have the name as the image file with the extension of TT Detection Optimization f Quick text detection f Acurate text detection Figure 5 Scanner configuration panel Image tab By checking the first checkbox text extracted from the scanned card will be saved to a text file which will have the same name as the image file ending with the txt extension and which will be placed in the directory where the image files are saved MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration Image Tab 21 Image tab The following scanned image parameters can be controlled from the Image tab e Document size The scanned area size in the document Passport or Driver License e Color scheme The number of colors used by the image e Resolution Number of dots per inch used for scanning the image dpi e JPG Quality Set the image compression factor when saving the image in JPG format The compression ratio 11 100 influences the image quality and file size when the lowest value 11 yields the smallest image size with the lowest image quality and the highest value 100 yields a large image file with the highest image quality To set these values select the Jmage tab in the configuration panel Scanner Configuration Automation License text export Medic text export Image Print Live Updat
8. detection accuracy as well as the resulted image quality To reset the scanner to the proper colors the scanner needs to be calibrated How to calibrate To calibrate the ScanShell 800scanner insert the calibration paper card that was part of the scanner package into the scanner and click on the Calibrate button located in the configuration panel s Image tab The ScanShell 1000 does not require a calibration paper just click on the Calibrate button Cleaning the scanner Cleaning the scanner improves the scan quality To clean the scanner click on the Clean Scanner button Follow the Cleaning Wizard instructions This operation requires a cleaning sheet supplied with the scanner and alcohol solution How to clean Scanner model ScanShell 800 Place the cleaning sheet that come with the scanner package in the scanner tray and click on the Clean Scanner button The sheet is fed back and forth through the scanner and cleans the scanner lens Add a few drops of alcohol for better results Scanner model ScanShell 800 Use a soft cloth to clean the scanner glass surface Scanner model ScanShell 600 Unscrew the scanner cover the screw 1s located on the bottom of the device Use a soft cloth to clean the scanner lens Appendix D Minimized Interface amp Program Line Switches 40 8 Appendix D Minimized Interface Mode amp Command Line Switches The MedicScan application behavior can be modified to best suit you
9. file is possible only if a scanner is physically connected to the PC or if the license key used is a temporary key Toggle Image Source Sets the input image source to Scanner ScanShell 800 or ScanShell 1000 Magnetic Strip or an image file on the hard disk 1d Scanner Connection A green light indicates that the scanner is connected to the PC A red light indicates that no scanner was found x Delete Image Deletes the scanned image This gives you a way to control the image prior to saving Save to File Active only in manual save mode Opens the SAVE AS dialog if file saving is enabled or saves the file to the clipboard i l Toggle Image Output Active only in manual save mode Sets the output destination to file or clipboard Licenze Verification Card Verification Activates the verification function Licenze venication Tog le reference MedicScanOCR Only Sets the reference source for card verification purposes MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Interface 17 Open OCR View MedicScanOCR Only Opens extracted text Open Configuration Dialog Opens the configuration dialog screen in which all the application behavior can be set Ex os ih Exit End of Scan Used to close the application or to save the current image used in automatic save mode only Saved images 0D Background Save Progress Shows the background saving progress
10. light The status light provides indications for the authentication process as follows Solid black color the authentication function 1s not activated Solid brown color the authentication function is activated and waits for the reference scan or swipe Flashing brown light the reference scan or swipe has been successful waits for the scan of the source Solid green color the source was scanned successfully and the authentication is successful the data of the two sources match Solid red color the source was scanned badly or the authentication is failed the data of the two sources don t match What to do when verification fails If the status light remains solid red after the reference scan or swipe 1t means that the data from the two sources don t match He reason can be one of the following l The card could be faked 2 Bad reading of either one of the source 3 Corruption of one of the data sources If verification fails you can try the following Make sure the current US State box is set to the correct state of the driver license Try authenticating the card again MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Operation Reading Passports 33 Reading Passports MedicScanOCR Only Passports scanning can only be done with the ScanShell 1000 scanner This scanner was designed specifically for reading scanning of passports however 1t can be
11. of colors the better and clearer is the image However please bear in mind that more colors result in a larger file size MedicScan offers the following color schemes True color 24 bit color image 256 colors 8 bit color image 256 shades of gray 8 bit gray image Black and white 1 bit image As mentioned above more colors mean larger image file size The relation between color scheme and file size can be defined approximated as follows MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration Image Tab 23 File size 2 number of bits Accordingly if a certain document scanned in black and white format produces a file of 50KB the same document produces an image file of 400KB when scanned in 256 colors or gray scale and 1 2 MB for true color Resolution The resolution parameter defines how vividly the image will be displayed In general an image that is scanned in higher resolution shows more details of the original document image However as with the color scheme higher resolution means larger image file size MedicScan supports scanning resolutions in the range of 50 dpi to 600 dpi in increments of 10 dpi MedicScan calculates the approximate file size for bitmap format based on the current document size color scheme and resolution The result is displayed under Image dimensions and size JPEG Quality Sets the image quality when saving in JPEG format This
12. value range can be between 11 and 100 100 represents the best image quality but would also result in the biggest file size Scanner Calibration With time the scanner colors detection tends to change to incorrect values This phenomenon affects the text detection accuracy as well as the resulted image quality To reset the scanner to the proper colors the scanner needs to be calibrated To calibrate the scanner click on the Calibrate button located in the configuration panel s Image tab and use the calibration paper card that was part of the scanner package to calibrate the ScanShell 800 scanner The ScanShell 1000 does not require a calibration paper Cleaning the Scanner Cleaning the scanner improves the scan quality How to clean Scanner model ScanShell 800 Place the cleaning sheet that come with the scanner package in the scanner tray and click on the Clean Scanner button The sheet is fed back and forth through the scanner and cleans the scanner lens Add a few drops of alcohol for better results Scanner model ScanShell 800 Use a soft cloth to clean the scanner glass surface Scanner model ScanShell 600 Unscrew the scanner cover the screw is located on the bottom of the device Use a soft cloth to clean the scanner lens MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration Print Tab 24 Printing Print tab Image Print Size Surprisingly the pri
13. A ON 7 ee A AA a r pet zzz oa hn a A pr _ mes SO NG _ AA a E a ai ee e a en mn NONG Pa A a aa e a a Oo a a Sa 2 f fe _ _ ms ae ro ogy a a ay a pi A a oe a 4 A Figure 13 The placing of a passport MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Appendix A Supported States and Countries 35 5 Appendix A Supported States for Detection The following table shows the countries and states supported by MedicScan This list will be updated in each new version release of Medic Scan Country USA State Name Stateid Signature Extraction Support Alabama 0 y Alaska l y Arizona 2 y Arkansas 3 y California 4 y Colorado 5 y Connecticut 6 y Delaware 7 y Washington D C 8 y Florida 9 y Georgia 10 y Idaho 11 y Illinois 12 y Indiana 13 y Iowa 14 y Kansas 15 y Kentucky 16 y Louisiana 17 y Maine 18 y Maryland 19 y Massachusetts 20 y Michigan 21 y Minnesota 22 y Mississippi 23 y Missouri 24 y Montana 25 y Nebraska 26 y Nevada 27 y Appendix A Supported States and Countries New Hampshire New Jersey New Mexico New York North Carolina North Dakota Ohio Oklahoma Oregon No Signature on card Pennsylvania Rhode Island South Carolina South Dakota Tennessee Texas Utah Vermont A T ee A A A E Virginia Washington West Virginia Wisconsin Wyoming Hawaii Country Name Australia State Name State 1d Signature E
14. Program Operation Scanning a New Document 29 Scanning a new document To scan a new document just feed the driver s license into the scanner If the scanner is set to automatic scan mode the scanner will start scanning the card automatically In manual scan mode the scanner starts scanning when you click on the Scan button in the main screen See Paper auto detection page 13 Once the scan is complete the program will process the image The scanned image and data will be saved according to the settings you specified in the configuration panel Program Operation ID Data 30 ID Data MedicScanOCR Only After scanning and processing the ID card you can review the acquired text information by opening the JD Data window To open the JD Data window press the button titled OCR on the main screen The ID Data window shows the data retrieved either from the scanned image by OCR Optical Character Recognition or from the scanned image Barcode depending on the option selected Irrelevant fields are disabled depending the state The data shown in the JD Data window can be reviewed and edited Once a new ID card is scanned this data is transferred to a text file 1f this option is enabled ID Data License Name Middle L Name S ulti Address City State AP lssued Expires D O B Class E mit Details gt gt Figure 11 ID Data detailed mode The JD Data window can be viewed in
15. cccccccccoss 39 CALIBRATING THE SCANNER sii piulet ta caedetd dal lead 39 CLE AINTING THE SCANNER ipine E T iacedenreeera nee 39 8 APPENDIX D MINIMIZED INTERFACE MODE amp COMMAND LINE SWELL C HES NA 40 USING THE COMMAND LINE SWITCHES dd 40 RUNNING IN MINIMIZED INTERFACE MODE cccccceeessssssneceeceeeceessssnaeeeeeeeeeeessnaaees 40 Table of Figures Figure A A A A A Maetaeodae 9 Figure 2 Scanner COMM OUEAMOMN PA R 12 Figure 37 Pile mamita OsCOMMOULAU ON LS A AA emuseuteelinbinds 15 Figure 4 Scanner configuration panel License data processing tab ccnnnnnnn 17 Figure 5 Scanner configuration panel Image tab ooooonnnnnnncccncncnonnnnnnnnnnnnnnnnnnnnnnos 20 Figure 6 Scanner configuration panel Image tab ooonnnnnnnnnnnnonononononnnnnnnnninininininos 21 Figure 7 Document Measurements ii Aa a scc 22 Figure 8 Scanner configuration panel Print tab oonnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnninininnnos 24 Figure 9 Live Update 1a Ds cacsascessusnvenedesanasactiavecadshadesauisnienedesanadacsiavenstshadesanismeeetesand ds 26 Ficure 10 Live Update user dotal sais 21 Fue ll 1D Data detailed mode alii tada 30 Figure 12 ScanShell 1000 ID placing uuviorpis A 33 Fiure 137 The placing Of a Pass POr oeiee O 34 Figure 14 Main screen in minimized mode cooononnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnns 41 MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved
16. e Passport Size Full size 3 45 Driver License Size EREMI EUEN Color Scheme True Color 24 bit Resolution 300 dpi a JPG Quality 75 Driver s license document dimensions Width 2 20 Height 3 60 Unites Inches C Millimeters Driver s license image dimensions and size Width 660 pixels Height 1080 pixels Estimated file size for bitmap format 2 136 456 bytes canicas Cabo Cancel Figure 6 Scanner configuration panel Image tab MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration Image Tab 22 Note Document size The document size determines the size of the scanned area This area is defined by the width and height values as shown in Figure 11 below using the ScanShell800 scanner Figure 7 Document Measurements The document Passport size drop down list offers the following options e Full size 3 x5 e Data section only The document Driver License size drop down list offers the following options e ID card landscape e ID card portrait e Photo size 3 x 5 e Large Photo size 4 x 6 e Custom size offers variable scan size from 1 85 x 2 to 4 1 x 9 Wx H If the scan size is smaller than the actual document the image will be cropped to the size defined by the scan size Color Scheme Color scheme defines the number of colors used to display the image In general the higher the number
17. e Auto file save MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration Data Source 13 Data Source The Data Source section determines the data input source Scanners magnetic strip or image file Checking the Scanner option does the following e Sets the scanner as the input image device e Sets the Scan button icon to a scanner image in the main screen e Enables the lower checkbox titled Paper auto detection Checking the Magnetic Strip option does the following MedicScanOCR Only e Sets the Magnetic Strip Reader as the input device e Sets the Scan button icon to a magnetic strip card image in the main screen e Disables the lower checkbox titled Paper auto detection Checking the Image File option does the following e Sets the image source as a local image file from the hard disk e Sets the Scan button icon to an Open file image in the main screen e Disables the lower checkbox titled Paper auto detection Paper auto detection Checking this option will cause the scanner ScanShell 800 to auto detect document insertion and start the scanning and saving process automatically When using the ScanShell 1000 scanner any of the scanner buttons can be pressed to start the scan If the Paper auto detection 1s unchecked the scanner starts scanning when you click on the Scan button in the main screen MedicScan User
18. e states Appendix A shows the states that support signature extraction Using the signature extraction feature in documents of states that do not support it yields no result Export id data to web If you select this option the scanned card data is exported automatically to a predefined web address according to the settings in the data txt file located in the application exe file directory Extract ID data to a file The textual data 1s extracted from the ID image and saved to a user selected text file The data 1s organized in fields in a constant order separated by a unique character The field separating character can be any of the following e Comma character default e Tab character e Custom defined character any single character from the keyboard Each ID scan record 1s organized in a single line Each record has the following organizational order ID number License number Name Address City State Zip Issue date Expiry date Birth date Sex License class Social security ID image file name First name Middle name Last name Name suffix Scan time Scan date Text linel Text line2 Text line3 MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration Data Extraction Tab 19 Notes 1 Ifa specific field is not supported in the current state its corresponding value is empty 2 ID number and License number have the same value in the US ID
19. em to external file clipboard or third party software With an outstanding card scanning and processing speed of up to 4 seconds per card combined with a powerful OCR engine MedicScan and MedicScanOCk are ideal for customer service offices government agencies various businesses and third party kiosk applications MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Interface 9 The Program Interface The following figure shows the application main screen Note Some features are only available in MedicScanOCR see details below and the first paragraph in chapter 2 Introduction page amp Always On Top Help Data source category isin ences selec state manually Print Preview Print Card Scaoning Solutions ScanShell Florida_01 bmp E Ed 7 88 ax E Csrgay Diver Licence Swe Ud States auto dateci Toggle image source scan image Toggle toolbar a a ogg i e7 Scanner Connection l Zoom Image 3 Jard insert auto detect Delete Image Live software update Save output save to file Clipboard H o Liame Card authentication MD Veica Ref Barcode Sre OLA Authentication reference toggle Open OGR view A e Open configuration MedicScarm _FIP Progress Detected State Exit End of Scan ne A tirad magar 141 FTF Uplinaded 143 Detected State Flonda Background Save Progress Figure 1 Main Screen The main screen contro
20. f controls thus preventing the user from altering the program configuration Nevertheless this operating mode allows the user to take full advantage of all the features embedded in the program To run in Minimized Interface mode the program needs to be started with the MI switch To do so change the program shortcut used to start the program from C Program Files Card Scanning Solutions MedicScanOCR exe to Appendix D Minimized Interface amp Program Line Switches 41 C Program Files Card Scanning Solutions MedicScanOCR exe MI This alters the program main screen as follows Calibrate Scanner Clean Scanner Select Select Help Country State Fel iddScan 7 K S Country Australia Ol x Hew South Wales idScan ca Scanner connection status Figure 14 Main screen in minimized mode Main screen function controls e Help Opens this help document e Calibrate Scanner Activates the scanner s Calibration Wizard e Clean Activates the scanner Cleaning Wizard e Country list Selects the current country If the current country contains several states the state list is loaded to the State List control e State List Sets the current state detection algorithm e Exit Closes the application e Scanner connection status Indicates if the scanner is connected to the PC Note All the settings described in previous sections of this documents apply when running in Minimized Interface m
21. he File Extension combo box The file name is determined by the Saving Types radio buttons as follows Save to ascending file name The software will create a new file name for each saved file based on a combination of the Base File Name and the Name Index that determines the value by which the index is increased for each file For example if the Base Name is set to IMAGE and the Name Index is set to 1 the first saved file name will be IMAGE1 BMP the second saved file name will be IMAGE2 BMP etc Save to a fixed file name This method saves the image to a fixed file name based on the value in Base Name Each new scan saves a new image file that is written over the previous scanned image file Save to a file name using extracted data from ID The image file name is based on the value of a selected field Currently the only option is to use the NAME field from the ID card Accordingly if the ID card belongs to JOHN SMITH the saved file name will be JOHN SMITH BMP MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration File Naming 16 Save immediately after scan Checking the checkbox titled Save immediately after scan See Figure 2 page 12 will save the image and data immediately after the scan is done If the Save immediately after scan checkbox 1s unchecked the saving will occur on the next scan job in the automatic saving o
22. icularly useful for large batch scanning jobs This option enables chain feeding the scanner while image saving 1s done automatically without user interference Scan scheme This function is set to single sided document in MedicScan Once the Auto save checkbox is checked the File naming and type button is enabled and clicking on it opens the AutoSave file naming configuration dialog MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration File Naming 15 File Naming Clicking on the File naming button will take you to the following configuration screen AutoSave file naming saving T C Save to fixed file name C Save to file name using extracted data from ID Sano image i o bno EN E File Extension Base Name Name Index Path C DOCUME 1 idanRSLOCALS 14T emp tl File Path Name example cADOCUMES71A danRALOCA4L5 14 Tempilmage bmp cama oR Figure 3 File naming configuration This dialog sets the naming properties of the automatically saved image files The file destination folder can be typed into the File Path or selected by clicking the File Path button In the window that opens you can navigate to the directory in which you want to save the files The file format may be one of seven supported formats BMP JPG PCX PNG TIFF TGA PSD You determine the file format in which the images will be saved by selecting the format extension in t
23. image file name holds the full path and name of the ID card image file 4 First name Middle name Last name Name suffix fields are generated by parsing the Name field and not directly from the cards 5 Text lines 1 3 are extracted only for Chile driver licenses These data fields are not extracted for other states or countries 6 Address2 Address5 are extracted for United Kingdom driver licenses Important This order is guaranteed to remain in this format in future versions of MedicScan However this list may expand in the future to include additional fields as more states are supported These new fields will be added to the end of the list Append records The records can be written to the text file in two ways Appending mode In this mode each new record 1s appended to the end of the text as a new text line To activate this mode check the checkbox titled Append Records Single record mode In this mode each new record overwrites the previous record thus the text file always contains a single record To activate this mode uncheck the box titled Append Records MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration Medic Text Export Tab 20 Medic text export tab MedicScanOCR Only Scanner Configuration Print License text export Image Live Update Medic text export Automation W Save detected text ta external text file The test fle will
24. is saved under the ID image name e g c images ID 1 bm To find out more about file naming methods see the Image manual save and Image auto save sections on page 14 MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Note Program Configuration Data Extraction Tab 18 Extract face image to file The face image rectangle is extracted from the ID image and saved to a file The face image is saved under the ID image name with the Face extension e g if the card image name is c images ID 1 bmp the face image is saved as c images ID I Face bmp To find out more about file naming methods see the Image manual save and Image auto save sections on page 14 The saved face image has the same properties as the ID card image color scheme resolution and file type To activate this feature check the checkbox titled Extract face image to file Extract signature image to file The signature image rectangle is extracted from the ID image and saved to a file The signature image is saved under the ID image name with the Sig extension e g if the card image name is c images ID 1 bmp the signature image is saved as c images ID 1 Sig bmp The saved signature image has the same properties as the ID card image color scheme resolution and file type To activate this feature check the checkbox titled Extract signature image to file The signature extraction feature is currently not supported by all th
25. ls o Always on Top Toggles the application window between normal mode and always on top mode E Help Shows this document e A Print Preview Shows the scanned image and the data before printing Print Prints the scanned image and the data E Toggle Toolbar Minimizes the application screen to display only a toolbar with the application controls and restores the full application screen again e 55 Card Insertion Auto Detect Set the automatic detection of card insertion on and off MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Note Program Interface 10 El Live Update Updates your software with the most recent version using the Internet paca Driver ee El Category Toggles between Bar Code Driver License Passport and sets the source for data detection accordingly state 7 United states auto detect eros license country Sets the country and state to be used for the OCR recognition template In the case of the US you can select Auto Detect top of the list or select a state manually from the state list ad J Rotate Image Rotates the image 90 degrees clockwise This allows you to control the image orientation prior to saving al Zoom Image Click to enlarge the image for better reading Scan Image Starts the image scan 1f using manual scan and the image source is set to scanner Otherwise activates the FILE OPEN dialog Toggle to
26. nted image size depends very much on the graphic program used In some low end graphic applications such as Microsoft Paint that comes with Windows the printed image size depends on the image resolution The more dpi the larger the image size that will be printed To get a properly printed image size use a more professional graphic package such as Adobe Photoshop that prints the image in the correct dimensions regardless of the image dpi The Print tab has the following options IDAN Please get updated screen shot Scanner Configuration Automation License text export Medic text export Image Print Live Update Printed image is 100 precent of actual size Print image immediately after each scan cycle Margin Top 250 W Image f FullImage C Face Only Ww License W Zip W Mame W ssue Date W Address W Expire Date iw City We Date of Birth W State Figure 8 Scanner configuration panel Print tab Image size as percent of actual size Reduces enlarges the image size from 50 to 200 of the actual document size Selecting the default 100 prints the image the same size as the document MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved 25 Program Configuration Print Tab Print data from driver s license card Places the data from the card under the card image The printed image and data fields can be selected using the appropriate check boxes MedicScan User
27. ode MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved
28. odel MagShel900 After you specify the driver click Next until the installation is complete MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Installation Installation To install the software on the computer do the following a te ST ay Close all programs Insert the CD into the CD ROM drive Wait until the install program begins and follow the instructions on the screen If the install program does not automatically start click the My Computer icon on the desktop and then select the CD ROM drive Double click on the Setup program Once the Setup program starts select the application name from the left list and click on the Setup icon Enter your license key number when prompt and follow the instructions Uninstall To uninstall the software open the Add Remove Program control panel Select the Application icon and click on Add Remove Follow the uninstall instructions until the operation is completed MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Introduction 8 2 Introduction Important This manual refers to two versions of MedicScan MedicScan and MedicScanOCRr Please note that if you purchased MedicScan only some of MedicScanOCR advanced features namely text recognition extraction and manipulation are not available in your version Whenever this manual refers to options that are only included in MedicScanOCR they will be ma
29. ption or when the user clicks on the Save button in the manual saving option MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration Data Extraction Tab 17 Data extraction tab MedicScanOCR Only Automation License text export Image Print Live Update Image extraction i Extract full image Extract face image to file Extract signature image to file W Export id data to web Extract id data to a file Fleld separator In record m Test file name r OF Cancel Figure 4 Scanner configuration panel License data processing tab e Extract full image extracts the complete ID card image and saves it as a separate file e Extract face image Isolates the face image rectangle from the ID card image and saves it as a separate file e Extract signature image to file Isolates the signature image rectangle from the ID card image and saves it as a separate file e Export id data to web Export the scanned card data to a predefined web address according to the settings in the data txt file e Extract ID data to a file Extracts the textual information from the ID card image and saves it to a text file To activate these features select the License text export tab in the configuration panel and check the appropriate checkboxes Extract full image The full card image is extracted from the ID image and saved to a file The face image
30. r needs This is done by running the program while using command lines switches MedicScan offers the following switches MI Runs the application with minimum amount of control buttons on the main screen and eliminate access to the configuration dialog screens ShowGUI When using the system tray icon this switch adds the option to show hide the application main screen from the system tray NOMAG Eliminates the use of the magnetic strip engine Using this option speeds up the application start up Using the command line switches To use the command line switch add the switch to the application shortcut as follows Assuming that you have a shortcut to MedicScan on your desktop and you want to add to the program the MI switch that will cause it to run in minimized mode 1 Right click on the shortcut and select properties 2 Modify the TARGET field from F Program Files Card Scanning Solutions MedicScanOCR Ver 6 3 0 MedicScanOCR exe to F Program Files Card Scanning Solutions MedicScanOCR Ver 6 3 0 MedicScanOCR exe MI 3 Click OK to close the properties dialog Important Make sure you type the switch value after the double quote character You can add several switched one after the other as follows F Program Files Card Scanning Solutions MedicScanOCR Ver 6 3 0 MedicScanOCR exe MI NOMAG ShowGUI Running in Minimized Interface mode Running in Minimized Interface mode displays the program with a minimum set o
31. rked as OCR Only MedicScan scans medical insurance cards and saves their image in a variety of ways When using the automatic page feed detection MedicScan launches the scan job immediately upon the insertion of a document into the ScanShell 800 scanner In the ScanShell 1000 the scan job is initiated by pressing any of the scanner buttons The image is scanned and saved to the hard disk in a predefined color scheme resolution and scanning area in a user defined format BMP JPG PCX PNG TIFF TGA PSD The scanned image can also be rotated automatically using predefined angles to obtain the proper orientation MedicScan offers three naming conventions to the saved images fixed name ascending numerator name and naming according to the customer name as extracted from the card Full automation of the scan process allows the user to chain feed the media to the Scanshell 800 scanner while image processing takes place in the background The ScanShell 800 scanner is capable of scanning any photo media due to its powerful scanning engine including paper photos ID cards and even rigid plastic credit cards The ScanShell 1000 scanner 1s designed for Passport reading but can also scan any 3 x 5 or smaller document including ID cards MedicScanOCKR adds important functionality namely extensive OCR capabilities It extracts the textual information from the medical insurance card image into appropriate text fields and saves th
32. ss Error Bookmark not defined Extract face image 10 fill voii Error Bookmark not defined Extract signature image to fil cccccccccccccccccceeeees Error Bookmark not defined Extract ID data to a file MedicScanOCR Only Error Bookmark not defined PD DCN VCCOT ES AA A AAA AAA 19 MEDIC TEXT EXPORT TAB MEDICSCANOCR ONLY ccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 20 IATA o eee ree ee 21 SOURCE QUOI OT AAA AS 23 Camino TECOS tte iccds 23 PRINTING PRINT TAB St E EAA A AOA 24 IMAZ ARNES TO AA ie rence is 24 LICUADO iaa aera 26 As PROGRAM OPERA TION ccisiitssticecsceescnsseccccscesduacandastacannasvessasantacseostuadssdastetens 28 OVERVIEW tati rocio crac 28 SCANNING A NEW DOCUMENT cococcccccnncnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnno nono nonnnnn nono nono nnnnnnnnononnnnnnns 29 ID DATA MEDICSCANOC RONEN usado a 30 TT DG OED SV E A a dass 30 ID CARD AUTHENTICATION MEDICSCANOCR ONLY ecoooonnncncncccncnnnnnnnnnnnnnononananonos 31 TRUNCA CARENCIA os 31 Understanding the authentication status lIghlt ooooooconnccnnnnnnonnnnnnnnnnnnnnnnnnnnnnnonos 32 What to do when verification asta 32 READING PASSPORTS MEDICSCANOCR ONLY ssssceeecceceeeeeeeeeeaaeeeeeesesseeees 33 Table of Content 4 5 APPENDIX A SUPPORTED STATES FOR DETECTION 35 6 APPENDIX B SUPPORTED SCANNERS cocccccccooocossocccconacacacacocccccccccccnnons 38 7 APPENDIX C MAINTAINING THE SCANNER o occcccconnsnsnnnccccccc
33. sure to read the release note or read me file before using the product Publication The descriptions specifications design and procedures contained in this manual were effective at the time of publication of this manual Card Scanning Solutions reserves the right to modify any of the above at any time without notice and without incurring obligations MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Table of Content 3 Table of Content DISCLAIMER ticas 2 Vi ER TOENE T EN TOE EE TO Z NONCEHO U SOT aee e eh seattentauieten AN 2 E E OOM EAE AA ONEA E A I EA E EN EA e oaias 2 TABLE OF CONTEN Tinoeese a EE E 3 TABLE OR hl 6158 5c Pee eer E nr A 4 se GETING STARTED a 5 BEFORE USING THE SCANNER crescini en ean E nce aus E 5 MINIMUM SYSTEM REQUIREMENTS sauliu eataa aae aaa aa eaaa aa aa e Aaa 5 CONNECTING THE SCANNER soeces 5 INSTALLA HON dl adit 7 UNINS TAC a vi Ze INTRODUCTION orina 8 THE PROGRAM IN TERRACE unian ici 9 THE MAINSCREEN CONTROLES oaan e dado 9 3 CONFIGURING THE PROGRAM J cccssssssssssssssssssssssssssssssssssssssssssssssess 12 DATA SOURCE eterea iria isUides 13 SAVING OPTIONS id 14 Image MANUALS IVA AA SAA AROS 14 IMAZ MAIO SAVE A 14 UIE NA MIN ana ea a E the gsatealleet set taeaeusauieis ted seeasaesieci oes 15 DATA EXTRACTION TAB MEDICSCANOCR ONLY occcccccccccccnnonononnnanannnnnncnnnnnnncnnnnos 17 Extract full image to file oooonnnnnnnnnnnnnnnnnnnnno
34. t click on the button Select the desired state from the list After you release the mouse button you ll notice that the button name has been changed to the state you selected 4 Use the popup menu of the card authentication button to select a second card data source barcode or magnetic strip which will be used for comparison with the OCR results License Verification Mag Reader 2D Barcode 5 Click on the Card Authentication button to start the authentication When the authentication process is active the icon on the button will flash if it s not active it will be black 6 Place the ID card in scanner a If you are not using the Auto detect card insertion option Click on the Scan button to scan the data source This scan will be saved to the database if you will save the record b If you are using the AutoDetect card insertion mode just insert the card into the scanner Program Operation ID Card Authentication 32 7 MedicScan will scan the card and than prompt you to scan the card a second time Insert the card again in the scanner reader and repeat the steps above If the data from the two sources on the card matched the icon on the authentication button will be green If it did not match the icon will be red which means the card is not in order either faked or one of the data sources on the card 1s corrupted 9 Press OK to save the record to database Understanding the authentication status
35. two modes e Basic mode Only the most important data is shown e Detailed mode Shows all the data on the card You can toggle between the two modes using the Basic Detailed button at the bottom of the JD Data window ID data saving Text data saving options are controlled from the configuration panel Data Extraction tab See Data extraction tab MedicScanOCR Only page 17 Program Operation ID Card Authentication 31 ID Card authentication MedicScanOCR Only 2 Licenze verification Ret Barcode Sre OCH Use this option to check 1f the card you scan is genuine MedicScan will scan the data on the card using OCR and then compare it to data from a second source on the card either the barcode or the magnetic strip if available If the data from the two sources match the card is genuine Else the card is either faked or one of the data sources on the card 1s corrupted To authenticate a card 1 Select Record gt New Record from the menu bar or click on the New Record button from tool bar 2 The New Record Screen will appear 3 Select a state from the State dropdown list or use the State Detect option for OCR You are advised to select the state manually because if the state is not recognized for some reason you ll have to repeat the process You can also select a state from the quick state selection buttons if you have predefined them To set a button for the desired state righ
36. used also for ID Driver License reading scanning With the MedicScan software the ScanShell 1000 has full functionality for Passport and ID Driver Licenses Both Passport and ID cards should be placed on the glass of the scanner with the side to be scanned facing the glass When scanning ID cards they should be placed on the top right corner as shown in the figure below y ath Mo a m a p m i ie a sh a oa k rail eS gt fo F AX e F a a F 7 oN ra ENEE ify j i eee sl a a a J pe A PA A Fa a a _ an i L a i a pi e i F M w fe e We pa vy pur a a m a ii e TR ian sn pj m 7a A ail p pa A a a Ma M a pa a a N Lh a gara pe A E n has n i i Figure 12 ScanShell 1000 ID placing When scanning a passport the entire glass surface 3 X 5 is being scanned unless the MedicScan software is configured to scan only the data lines of the passport The proper way to scan a passport is to put the information page the page that includes the person picture facing down on the glass and the data lines the lines at the bottom of the page against the plastic frame closer to the ScanShell 1000 logo as shown below Program Operation Reading Passports 34 A dl l a gt T in i _ a 7 o a Sa NN of AA e pue p a ae a nn Fa pe A SS _ Passport Data d MN d gt i w at eg Lines SA Is A a E po zz TI a a A A a if ia a SS l p w
37. used in automatic save mode only FTP Uploaded 0 3 FTP Progress Status bar Shows the progress of FTP Export Detected State Fonda Detected State Status bar Displays the detected state when State Auto Detect is selected Device connection indicator Red device 1s not connected Green device is connected MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Program Configuration 12 3 Configuring The Program Before you start scanning it would be a good idea to configure the program s scanning and file saving parameters Click on the Open configuration screen button in the main screen see figure I page 9 The following configuration panel will be displayed scanner Configuration Image Print Live Update Automation License text export Medic text export Data source Data Source selection C Image File C Magnetic Strip Paper auto detection Manual save Save to Clipboard f Gave to File Manual save options Scan scheme Single side document Default save type bmp Auto save Auto save options Mo Save immediately after scan Rotate picture after scan in lo degrees Figure 2 Scanner configuration panel The configuration panel first tab is the Automation tab Here you can set various parameters of scanning and saving data and images The Automation tab consists of three main sections e Image source e Manual file save
38. xtraction Support New South Wales Australian Capital Territory Queensland Victoria MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Appendix A Supported States and Countries Country Name Malaysia State Name State id Signature Extraction Support Malaysia Country Name Canada State Name State id Signature Extraction Support Country Name Chile State Name State id Signature Extraction Support Chile 80 37 MedicScan User Manual version 8 15 5 Card Scanning Solutions all rights reserved Appendix B Supported Scanners 38 6 Appendix B Supported Scanners Before using MedicScan the scanner driver must be installed MedicScan can work with the following scanner types e Scanshell 800 Driver for the scanner can be found at http www id scan com FTP Scanner_Drivers scanshell800 e ScanShell 900 Driver for the scanner can be found at http www id scan com FTP Scanner_Drivers MagShell900 e ScanShell 1000 Driver for the scanner can be found at http www id scan com FTP Scanner Drivers ScanShell1000 e Scanshell 600 USB 201 Driver for the scanner can be found at http www ID scan com FTP Scamner Drivers USB 201 Appendix C Maintaining the Scanner 39 7 Appendix C Maintaining the scanner Calibrating the scanner With time the scanner colors detection tends to change to incorrect values This phenomenon affects the text
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