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MD CAPS Student Manual - Maryland Higher Education Commission

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1. Official transcript s for enrollment in registered or graduate nursing program Received 04 19 2011 GNF Award Acceptance Not Received GNF Promissory Note Not Received N A GNF Service Obligation Agreement Not Received Graduate Nursing Faculty Living Expenses Grant Status Incomplete DOI no longer wish to be considered for this scholarship Application or Required Documentation Status Due Date Receipt Date Links Student Form s W 2 or 1099 Not Received N A Student Maryland Signed Income Tax Return Received N A 04 19 2011 For information on sending documents to MHEC click here To apply for an MHEC program not listed click here To return to the top of this page click here If you have been offered an award with a service obligation component Sign your Promissory Note and Sign your Service Agreement in the links column will take you to screens that give you the option to download the forms to print complete and mail in or to sign the documenis electronically If you sign the agreements electronically you can return to the Check Your Status screen at any time to view your signed note and service agreement All your application years will display on the screen In the year you signed the agreements View your Promissory Note and View your Service Agreement links will be in the Links column Click the link to open the document in PDF format The date and time you signed the
2. g Certification Employer Primary Contact Information s Last Name Applying for MHEC Programs FAQ First Name Glossary Telephone Number Email Address Street Address City State Zip Code P O Box if used for mail Dates of employment or volunteer service mm yyyy From Ta ii No anticipated end g date Indicates Required Field Previous Next Position and Name of Organization Enter the name of your active career or volunteer position and the name of the organization where you work or volunteer Employer Primary Contact Information Enter the name and contact information for the individual at the organization where you work or volunteer whom the MHEC Office of Student Financial Assistance should contact with any questions regarding your status Employment or Volunteer Service Dates Enter the month and year in MM YYYY or MMYYYY format in which your employment or volunteer service began and ended If your employment or volunteer service is still active click the No anticipated end date box 2938 ism E MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Course Information Riley Fire kal Applicant Information iti ee A Ecin Fire Service Technology oe Reet at ajor or Certificate Program of Study Employer olunteer Information a Emergency Medical Technology Is the program of study li
3. Help icon opens the user manual Scroll or use the search to navigate within the document The Table of Contents at the beginning of the help text is organized by the items on the Main Menu To navigate directly to help text from the Table of Contents hold your Ctrl key and click the topic Logout For your security it is very important that you click E Logout to end your MDCAPS session Apply Online Online Application Introduction Apply Online for MHEC Financial Aid Programs Introduction e Some MHEC programs do not require this application For a complete list of programs and the application requirements click here You do not need to complete this application to renew a grant or scholarship You can add another program at a later time e If you are a high school senior you may be asked a question about family income so you may need help from a parent Help is available for each page of the application Click on Help located at the top right of every MHEC page There is also a Glossary and Frequently Asked Questions section What would you like to do Apply For complete information on all the MHEC programs and application requirements click the click here link in the Introduction section A new browser window will open to the MHEC website Return to your MDCAPS session by closing the MHEC window or selecting the Application Entry browser tab You will be able to link to information on a specific program from wi
4. MARYLAND HIGHER EDUCATION COMMISSION OFFICE OF STUDENT FINANCIAL ASSISTANCE MD CAPS MARYLAND COLLEGE AID PROCESSING SYSTEM STUDENT USER MANUAL May 2012 MDCAPS STUDENT USER MANUAL MD C A PS HIGHER EDUCATION COMMISSION MAY 20 1 2 aea e e AET Table of Contents SCREEN DESIGN AND NAVIGATION ccccccccccccccccccccccccccccccccccccccccccccccccccccccecccccccccccccccccccccecces 4 Mam MENU a E EE jase etan ge asedeeananaenes 5 TEI Goce R e AEE EEREN sJ TD EAEE E AAE EE E E NE E E E E A A A 6 TO OE fais yaa eee parc EAA ave vate pees eis eps sue ee ee ee 6 APPLY ONLCINE assesses coca cc reece secc ec recacens cakoceioececciseseucescenasacaacedesecicsancieicesssacerscocausssboseoecausiaceeucecsesasascaceeice 6 ONLINE APPLICATION INTRODUCTION cigeasediessctbaceevenevdeheccesecexencdicedesbue eveensdedsdsavece asedouescdbucdedese0dabdeaseece onededs 6 ONLINE APPLICATION OVER VIEW ssccccssseacsececsuevsvecubaceavsceesvesseacsecacsaevs acubeudatiedeedseeeveceddacsrevstecueandabiedeeesnsrsecedous 7 INITIAL INFO ABOUT YOU eored ea a aa a AEAEE EEE A E ES e 10 SELECT A PROGRAM APPLICATION c csccsceccececcsceccececcccscecscescscuscsceseecscesceceececescscescscesescecescesescesescesesecacs 22 APPLICANT INFORMATION SUMMARY cccscccosceccecersecorcccersccnccccnccececaececersecersecerssentescnsenceceenecersecersecerssenses 23 INSTITUTION INFORMATION wresscccaceasnacancscerncstacdavecestad
5. a O I pledge as a condition of receiving student financial assistance to remain drug free for the full term of the award Unlawful use of drugs and alcohol may endanger my enrollment in a Maryland college as well as my Maryland _ Certification financial aid award I have read and I accept the Conditions of Award as stated on www mhec state md us related to the student Applying for MHEC Programs FAQ financial assistance program that I am applying for I have read and I accept the Terms of an Electronic Transaction Glossary I agree to the terms listed above _ In order to submit your application you must agree to the terms on this screen If you agree to all of the terms check the box and click Next Submit Application If you do not agree to all the terms logout of the system or click Home to return to the Main Menu or click the Menu drop down to select an option from the menu Your application will be On Hold You can login to your MDCAPS account at a later time and complete your application if you wish J Applicant Information Press Submit to submit the document You may review the document by choosing View Summary or download a printable version by clicking Print Summary RA Institution Info ee n E y If you need to make corrections prior to submitting please use the Previous button to return to the appropriate section of the application A High School Info After you submit yo
6. If you want to change both your user name and your password change your user name first and save the change and then change your password The requirements a password must meet are provided on the screen sI t MARYLAND HIGHER EDUCATION COMMISSION MAY 20 1 2 MDCAPS STUDENT USER MANUAL Service Obligation and Repayment NDCAPS MARYLAND COLLEGE AID PROCESSING SYSTEM This region provides information on any awards that include a service component Account Summary Notifications Employment Information Repayment Information Account History Account Summary Expand the Account Summary region to view information on your original balance and current balance in dollars and years of service Below are examples of students in various statuses In School B Account Summary Status Effective Awards to Original Years Balance Years Original Progam States Date Date FT PT FT PT Balance GNF In School Service not 12 06 2010 8 043 00 2 4 2 fe 8 043 00 startec Current Projected End Balance Date 8 043 00 12 05 2012 In Repayment B Account Summary Program Status Status Effective Date Awards to Date Original Years FT PT Balance Years FT PT Original Balance Sci Tech Eng In Repayment 09 21 2010 12 000 00 4 8 3 94 7 89 12 000 00 Current Balance Projected End Date 11 829 98 08 30 2014 Service Complete Pending Confirmation B Account Summary aed Seaton Status Effective Awards
7. and are employed in an eligible field Eligible employment fields are Lawyers Judicial clerks in any court and policy analysts are not eligible principle part of the position must provide legal services to low income residents in Maryland who cannot afford legal services Nurses Degree or diploma holding registered nurses school nurses are not eligible Nurse Faculty Members Physical and Occupational Therapists Social Workers Bachelor s or master s degree in social work Speech Pathologists Physician Assistants Teachers at any level or subject field who teach in schools designated as Federal Title or Schools Identified for Improvement by MSDE Head Start Programs are not eligible The official list of schools is available at the bottom of the LARP program description page under Financial Aid Applications at www mhec state md us 15 nE N a jes Mane MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Teachers in one of the following areas of certification Technology Education secondary Chemistry secondary Computer Science secondary English for Speakers of Other Languages ESOL elementary and secondary Mathematics secondary Physics secondary Earth Space Science secondary Physical Science secondary Dance elementary and secondary Speech Language Pathology educational service area Spanish secondary Special
8. casexssosicdinvensdernodadsduandseuebaneadadcewesndevteadededueuneadenssmsieddauuandetendadsddandeevelbeweadudsoxesedexendedcddonasat 53 DNTP ATO Sesser secrets EEEE EE E EEEE 54 EMPLOYMENT INFORMA TION essiccscexscicuccaneresataeonteccsnoduacesieeowseialicouied nldcuunsecdessesedadunconebnsaehudesacabiadiuosedeedeonwanadee 54 REPAYMENT INFORMATION eet ese fess cesses ste ere geen ce test EE E AT EEA 54 ACCOUNT HISTOR Y eaa oE ee necaloedowacaciuconsesleedouadasiet stuiesleaciiacdentesoedenlendowadae uta ncedoadiuscacsdeedesleodonctacetoveedeotos 55 CHANGE PASSWORD sesesesesesesesesecscscsososeseceseseseseseoccsoseseseseceseseseseseseososcsoseseseseseseseseseossscsesesesesesesesesesese 56 USER AGREEMENT roo cctccescecececscereccccceveeasssccseccusacencssbocacacssenseectieatsessechevassbenecceseauswenssccseesseaceecssecsenseuecsees 57 TERMS OF AN ELECTRONIC TRANSACTION cccccccccccccccccccccccccccccccccccccccccccccccccscccccccceccees 58 GES E MDCAPS STUDENT USER MANUAL MC A PS i MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Screen Design and Navigation The pop up blocker on your browser should be turned OFF for MDCAPS MDCAPS requires the use of JavaScript and Cookies Please be sure to enable JavaScript and Cookies in your web browser in order to access the full functionality of the site Use your mouse and or your keyboard to navigate within MDCAPS You can use
9. employees of the U S Armed Forces or similar documentation employees of defense contractors and proof of residence in Maryland If you are the dependent of the employee or volunteer you will be asked to provide a copy of your birth certificate or marriage certificate as applicable Will you be enrolled in an undergraduate Nursing Program If you answer Yes to this question and you are not a Maryland resident you may be eligible to apply for the Tuition Reduction for Nonresident Nursing Program Academic Year Plans Overview Select the option that best describes your plans for the upcoming year Click to Select Initial Info About You I plan to attend a Maryland two year or four year institution Aid Programs I plan to attend a Maryland vocational school trade school or career school Applying for MHEC Programs FAQ I plan to attend an out of state institution in a program designated by the MHEC as one not offered by a Maryland Institution Glossary P 3 I am requesting tuition reimbursement for courses taken in the previous year toward a degree or certificate in fire service or emergency medical technology I am a public service employee applying for assistance repaying my educational loans For eligible employment fields click Need Help Click the radio button next to the option that best describes your plans If you intend to enroll in a graduate or professional degree program at a Maryland ins
10. mm dd yyyy w e Previous Names Last Name First Name Permanent Address Street City State Zip Mailing Address Same as Permanent Address Street P O Box City State Zip Contact Information Home Phone Work Phone Cell Phone Email Address Alternate Email Address Additional Information State Of Legal Residence Active duty U S Armed Forces stationed in MD or the child or spouse Relocated to Maryland within the past 12 months as a result of Base Realignment and Closure BRAC Date Application Received mm dd yyyy Indicates Required Field 94 iam C Ts I a MDCAPS STUDENT USER MANUAL MD C A PS M LRY Li I iD MAY 2012 MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION PROCESSING SYSTEM Institution Information GA Application 2010 2011 For Test Student Student ID 808305 AI Applicant Information ee aes Institution Search Results Institution Search _ Institution Info eae Code State Institution Name Frostburg State University City go High School Info School Code 992072 g Certification Class Start Date mm yyyy Applying for MHEC Programs FAQ Glossary Enrollment Status Fall Full time Spring Full time Housing Plans On Campus v Indicates Required Field Institution Name Th
11. Applying for MHEC P Fa You may review the Initial Info About You section of your application before you submit it ww PP lying For mgrams FAQ by choosing View Summary or download a printable version by clicking Print Summary Glossary If you need to make corrections prior to submitting please use the Previous button to return to the appropriate section of the application After you submit your application you will only be able to view it You must make any changes to your address or enrollment information by logging on to your MDCAPS account and selecting the appropriate option from the Main Menu l Download Adobe Acrobat Reader View Summary and Print Summary Click View Summary to view your responses before you submit this section of your application You can also print a summary by clicking the Print Summary button To print your summary Adobe Reader must be installed on the computer you are using A link to download Adobe Reader is provided You will have the opportunity to view and print your complete application summary after you finish the program specific section of the application and at any time by logging in to your MDCAPS account selecting Apply Online and clicking the View My Information link You will not be able to make changes to the application after you submit it To correct information before you submit it click the Previous button until you reach the page with the incorrect data Make your
12. COMMISSION Update Your MDCAPS User Profile Update Your MD CAPS User Profile To make changes to your MD CAPS account login user name or password or the email address that is attached to your user profile click here While updating your contact information you will have the option to update your MDCAPS User Profile by clicking the link at the bottom of the screen First Name Test Last Name Student Email Address myemail mail net Confirm Email Address User Name tstudent Password Requirements p d e Password must contain at least 8 characters aSSWOrG Password must contain at least one number Password must contain at least one letter Confirm Password Password must contain at least one special character etc e Passwords expire after 90 days Save You cannot use your current or previous 5 passwords peg The name and email address that are attached to your MDCAPS User Profile are on this page Update any information by overwriting the field with the correct information If you change your email address you must re enter the new address in the Confirm Email Address field Click Save It is important that these fields are accurate If you forget your user name or password and click the Forgot your username or password link on the login screen this is the information that will be used to verify your identity Your user name or new password will be sent to this email address
13. Education Generic Infant to Grade 3 Grades 1 through 8 Grades 6 to Adult Hearing Impaired Severely amp Profoundly Disabled Visually Impaired Latin secondary Reading Specialist elementary and secondary Health Occupations secondary Academic Year Plans Oveniew During the upcoming academic year I will enroll in Click to Select Initial Info About You Certificate or diploma program a Aid Programs Associate degree program i Applying for MHEC Programs FAQ Bachelor s degree program D O Glossary Graduate or professional degree program such as an MA MBA MD JD PhO EdD Graduate Certificate etc Indicate if you expect to receive a certificate or diploma an associate degree a bachelor s degree or a graduate or professional degree when you complete the program in which you are currently enrolled or intend to enroll for the academic year Enrollment Status Overview Indicate what you expect your enrollment status to be during the upcoming school year Initial Info About You Click the Help icon on the top toolbar for more information ee ee eee aa Choose One gt Aid Programs Fall September December i i Applying forMHEC Programs FAQ pring y Date you expect to start your classes mm yyyy W Glossary Housing Plans Choose One gt Note MHEC uses a fall and spring semester schedule for awards including awards for attendance at institutions with a trime
14. Initial Info About You section however you can apply for any program on the list If the program requires the MHEC application you will be asked to enter additional information specific to the program On all screens you must provide information in fields that are marked with an asterisk After you have submitted the Initial Info About You section you can add a program to your application at any time Log in to your MDCAPS account and select Apply Online On the next screen click Add Another Program To My Application Select the program and answer any additional questions You will not complete the Initial Info About You section again for any academic year After you submit your application you can view it at any time by selecting Apply Online from the main menu and then selecting View My Information 8 i i 13 aa en MDCAPS STUDENT USER MANUAL NDC A PS MAY 2012 MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION PROCESSING SYSTEM View My Information Document Status Date Submitted i Continue Application GA Application Submitted 01 17 2012 Initial Info About You Submitted 01 16 2012 The status of Submitted means you have submitted the online application Additional supporting documentation may be required to complete your application Select Check Your Status or To Do List from the dropdown menu or click the HOME breadcrumb and select the option from the main menu Date Submitted is the appl
15. J Mitchell Scholarship Other your major must be designed to prepare you for a career in public service Enter your major and your public service career goal in the applicable text boxes LARP Applicant Status and School Debt A Applicant Information Marital Status choose One x If married please provide full name of spouse Applicant Status What was your annual gross salary for 2011 g School Debt o Certification R If married what was your combined annual gross salary for 2011 Applying for MHEC Programs FAQ What is your Field of Employment Choose One Glossary Did you and your spouse if married file a 2011 Choose One w 7 Maryland State Tax Return Did you and your spouse if married file a 2011 Choose One w Federal Income Tax Return Are you a third year law student at University of Choose One w Maryland Baltimore or University of Baltimore Have you applied for LARP assistance in the past Choose One w Year applied Indicates Required Field What was your annual gross salary Annual gross salary is your wages before taxes and any other deductions Only report your gross salary information do not include wages for any other family member lf married what was your combined annual gross salary lf you are married report the combined total of your annual gross salary and your spouse s gross salary as defined above If you are not
16. You can add a program to your application at a later time by logging on to your MDCAPS account View Summary Click this button to view a Summary of your submitted application Print Summary Click this button to download and save or print a PDF of your submitted application The summary will include the date you submitted your application Next Click this button to view your To Do list It will provide summary information on any additional documentation required to complete your application s and the due date s All required documentation must be complete and received by the MHEC Office of Student Financial Assistance by the due date for your application to be considered Login to your MDCAPS account regularly to check the status of your application After you submit your application you can view it at any time by selecting Apply Online from the main menu and then selecting View My Information 38 rise E MDCAPS STUDENT USER MANUAL MD C A PS i MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM To Do List To Do List for 2012 2013 Select a Year 2012 2013 Note If a year is not displayed in the drop down it means you have currently completed all tasks for that year Additional tasks may be added at a later date Items with AI have been received Items with are not received or incomplete Online or By Mail C Free Application for Federal Student Aid FAFSA To comp
17. any way Will not employ misleading or other manipulated sdentifiers in order to disguise the origin of any information transmitted through MD CAPS Will protect all downloaded data from MD CAPS with the same rigor required by the data within MD CAPS and all applicable regulations Will report to MHEC immediately if there ts a loss of a physical device with student data such as a laptop CD USB storage media or other similar items and Will not attempt to gam unauthorized access to MHEC s computer systems or engage in any activity that disrupts diminishes the quality of interferes with the performance of or impairs the functionality of MD CAPS Changes to Terms of User Agreement lagree that e have read understand and will be abide by the terms of this User Agreement MHEC reserves the right at its sole discretion to change the terms of this User Agreement including modifications additions or deletions at any time without further notice My continued use of MD CAPS after any such changes constitutes my acceptance of the new terms of the User Agreement which is always available to me within MD CAPS If I do not agree to abide by the terms of the User Agreement I will not use or access or continue to use or access MD CAPS and If MEEC changes the terms of the User Agreement in a way that is unacceptable to me I may cancel my account by emailing osfamail mbhec state md us Modification Suspension or Termination of Acce
18. changes and then click Next on each page to return to the Submit Information page Submit Click the Submit button to save the Initial Info About You section of your application After you submit it you will be able to update your contact and enrollment information by logging in to your MDCAPS account After you submit this section you will be presented with a list of the MHEC scholarship and grant programs The list will be sorted according to whether or not you appear to be eligible 91 iam MDCAPS STUDENT USER MANUAL NDC A PS MAY 2012 MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION PROCESSING SYSTEM Select a Program Application Based on your responses in the Initial Info About You section of the application YOU MAY BE QUALIFIED for the program s listed below CLICK the program name for a summary To apply CLICK the APPLY link Veterans of the Afghanistan and Iraq Conflicts Scholarshi Listed below are the MHEC programs that DO NOT require a separate MHEC application Most require the Free Application for Federal Student Aid FAFSA CLICK the program name for more information Educational Assistance Grant for enrollment at a Maryland two year or four year institution egate Scholarship You may need to contact your legislator for a separate application Click program name for information atorial Scholarship You may need to contact your legislator for a separate application Click program name for information Jack L T
19. major status that includes Student name Social security number Maryland address and phone number Name of degree to be earned and major Name and location of the out of state institution Academic year of entrance 2 A copy of the program curriculum from the institution s catalog The program description should include an outline of the program a complete list of required classes and proof that the institution is accredited by an agency recognized by the U S Department of Education go to http ope ed gov accreditation Summer Term Enrollment Most MHEC scholarship and grant programs do not award funds for summer term enrollment If you receive an award from one of the following programs funding for a summer term may be available Delegate Scholarship Distinguished Scholar Graduate Nursing Faculty Non Resident Nursing Senatorial Scholarship and Workforce Shortage Student Assistance Grant If funds are available for summer awards eligibility is determined by MHEC or for Delegate and Senatorial awards by the legislator on a case by case basis Program annual maximums apply to summer term awards If you are 44 s i MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM enrolling for a summer term you will not be able to update this information online Please contact MHEC for information on summer awards Transferring Institutions Mid Year If you will tran
20. married leave this field blank Field of Employment Select your field of employment from the drop down Only the fields listed are eligible for the Janet L Hoffman Loan Assistance Repayment Program LARP Tax Returns If you have not yet filed a Maryland State Tax Return or a Federal Income Tax Return Form 1040 Form 1040A or Form 1040EZ but expect to file a return answer Yes to the applicable tax return question Are you a third year law student at the University of Maryland Baltimore or the University of Baltimore Law students attending University of Maryland Baltimore UMB and University of Baltimore UB Schools of Law who are in their third and final year of school may apply for the Loan Assistance Repayment Program LARP and be pre approved if they meet all eligibility 30 i MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM requirements Positions as judicial clerks in any court and policy analysts are not eligible The principle part of the position must provide legal services to low income residents in Maryland who cannot afford legal services Have you applied for LARP assistance in the past If you applied for LARP in the past enter the calendar year for example 2010 in which you applied kA Applicant Information Please provide information on your education loans that are eligible for the Loan Assistance a Repayment Pro
21. of the Maryland Higher Education Commission MHEC Office of Snadent Financial Assistance OSFA or its successor is subject to all of the terms of this Student User Agreement for Participation in MD CAPS User Agreement Use of MD CAPS I agree that I will e Follow all policies and procedures adopted by MHEC OSFA for use of MD CAPS and e Contact MHEC if have any questions about use of MD CAPS Confidentiality I acknowledge that e The information provided in MD CAPS includes confidential student information the disclosure of which is governed by 1 the Family Educational Rights and Privacy Act of 1974 20 U S C 1232g FERPA and regulations promulgated under FERPA 34 C F R Part 99 pertaining to education records 2 the Maryland Public Information Act State Government Article Title 10 Subtitle 6 Part III 10 611 10 630 and 3 the Code of Maryland Regulations COMAR 13B 04 03 01 er seg Security of User Account I agree that I Will maintain the confidentiality of my user name and password and any and all activities that occur under my user name and password Will not share my user name and password with anyone Will immediately notify MHEC of any unauthorized use of my user name and password or any other security breach known to me Will not use MD CAPS in any way that is unlawful harmful threatening abusive harassing defamatory or invasive of another s privacy or harms minors in
22. saved information for any institutions you have attended click Next Institution Name As you enter the name of the institution the Maryland institutions that match your entry will appear in the Institution Search Results column The more letters you enter the more 98 HIGHER EDUCATION COMMISSION TES FES i Mare i MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND COLLEGE AID MAY 2012 PROCESSING SYSTEM refined the search If the institution you attended is in Maryland find it in the Search Results column and click the name The complete name will fill in automatically If the institution you attended is not in Maryland enter the name of the institution in full Dates Attended Enter the month and year in MMYYYY or MM YYYY format that you first enrolled at the institution and the month and year that you were last enrolled If you are enrolled now enter the month and year your current enrollment term ends Degree Awarded lf you earned a degree at the institution enter the name of the degree Certificate Associate Bachelor s etc Credits Earned Enter the number of credits you earned at the institution If you were enrolled but did not earn credits enter 0 Institutions Attended Summary Click the Save button when entries for an institution you attended are complete The information you saved will appear in the Institutions Attended section If any of the information in the Institutions Attended summary
23. schools trade schools and career schools include Maryland institutions that are not colleges or universities and offer training courses to prepare students for gainful employment in recognized occupations select the institution you are most likely to attend from the dropdown box located directly above the Next button e plan to attend an out of state institution in a program designated by MHEC as one not offered by a Maryland institution Delegate and Senatorial Scholarships may be used at an out of state institution if your major is not available at a Maryland institution your Delegate or Senator agrees to award their funds for attendance at an out of state institution and MHEC has verified that the major is unique See below for information the procedures for designating a program as a unique major No other MHEC scholarship or grant program with the exception of the Optometry Tuition Reduction Program at the Pennsylvania College of Optometry can be used for attendance at out of state institutions You do not need to complete this application if you are only applying for a Delegate or Senatorial Scholarship Contact your Delegate or Senator for information on their application procedures For contact information go to www mdelect net To apply for Unique Major status submit the items listed below to Unique Majors Maryland Higher Education Commission Office of Student Financial Assistance 839 Bestgate Rd Suite 400 Annap
24. to au i ar a Original Date Date FT PT Balance Complete Pending Confirmation SNS 09 06 2011 9 000 00 3 6 0 0 9 000 00 53 Projected End Date 09 06 2011 s i MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Notifications All email and paper notifications sent to you from MHEC display in this region Notifications can also be viewed by selecting the Notifications option from the main menu Notifications Notifications Notification Date Created Status Media SOLR Annual Service Questionnaire PTOT 09 06 2011 Emailed Email Click notification to view Employment Information If you are or were performing a service obligation the employment information MHEC has on file for you will display in this section If any information is incorrect please notify MHEC by clicking the Email Us link on the top toolbar Employment Information Employer Mary Washington Hospital Address 1001 San Perry Blvd Frederickburg VA 22401 Start 09 01 2008 Contact End Phone Title Registered Nurse Email Status Full Time Last Verified 08 31 2010 Repayment Information This region displays repayment schedule last payment request and last payment received information Repayment Information Repayment Schedule Last Payment Request Last Payment Received Program Original Principal Current Balance Interest Rate Payments Start Date Amoun
25. 7010 J320 PH Reply From Message Jane Adams When wil the money for my grant get sent to my school After MHEC responds you can view their response MHEC will send you a notification prompting you to log in to view the response So wat of the emar ewe cere ti son MO CAPS D Scholarship of Grant Program 0 20 2010 2 22 20 PM T bJ Message Jane Adams MHEC Your school will certify that you are enrolled and eligible once the term begins Then the 9 30 2010 Staff money wil be sent to the school and be appbed to your student account 3 13 38 PM i tie mMoOrne y for my waa t yet sant to my If you would like to respond click the Reply link enter your message and click the Send Message button Help Request Message Scholarship or Grant Program from Jane Adams MHEC Staff Your school will cert y that you are enrofied and ehgidle once the term begins Then the 9 30 2010 money wil be sent to the school and be appbed to your student account 3 13 34 PM 50 MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 20 1 2 PROCESSING SYSTEM Update Your Contact Information Update Your Contact Information Update your name permanent address mailing address telephone number s and the email addresses you would like MHEC to use to contact you Updating your email address in this section does not change the email address attached to your MD CAPS account login Enter your new inf
26. Financial Assistance will send notifications regarding your application to you via email MHEC will not use or distribute your email address for any other purpose other than student financial aid To ensure receipt of your emails from MHEC we recommend you add our email address xxxxx mhec state md us and our domain OSFA md state us to your email address book Email Address mymail email com Alternate Email Address Indicates Required Field Social Security Number First and Last Name and Date of Birth is pre filled with the information you used to create your MDCAPS account login You cannot update this information if it is not correct you must contact MHEC Click the Email Us link on the top toolbar Other fields may be pre filled with data from a prior application or from your Free Application for Federal Student Aid FAFSA Update any information that is incorrect Previous Names lf any of your educational records are kept under a different name enter that name in the Previous Last Name and or Previous First Name fields Otherwise leave these fields blank Previous name fields are not updated when a name change is processed in the system Telephone Numbers Telephone numbers must be 10 digits starting with the area code Enter with or without dashes or parentheses for example 410 555 1212 or 410 555 1212 or 4105551212 lf you do not have a work or cell phone number leave the fields blank Ema
27. MANUAL NDC APS MARYLAND COLLEGE AID MAY 2012 PROCESSING SYSTEM High School Information Overview High School Information Initial Info About You will you or did you complete a college preparatory program in high school lt Choose One Aid Programs Do you have at least a 2 5 Cumulative high school grade point average GPA Choose One Applying for MHEC Programs FAQ When did or will you graduate from high school mm yyyy Glossary Indicates Required Field Your responses to the questions on this screen will help to determine if you may be eligible to apply for the Guaranteed Access Grant Will you or did you complete a college preparatory program in high school A college preparatory program is one that prepares students for college level work If you apply for the Guaranteed Access Grant your high school counselor must complete a form certifying that you completed a college preparatory program Do you have at least a 2 5 cumulative high school grade point average GPA If you apply for the Guaranteed Access Grant your high school counselor must complete a form certifying that you have earned at least a 2 5 cumulative high school grade point average You will also need to provide an official copy of your high school transcript If you are home schooled only answer yes if you have at least a 2 5 cumulative GPA calculated from grades awarded by an overseeing organization not your pare
28. Student Welcome to MD CAPS KI wh dl K amp To Do List Apply Online Check Your Application Status Enrollment Awards Award Payment Notifications Inbox Update Your Contact Information Service Obligation Change Password User Agreement Terms of an Electronic Transaction Your FAFSA for academic year 2011 2012 is Complete Your FAFSA for academic year 2012 2013 has Not Been Received Js 6 North Liberty Street Ground Suite Baltimore MD 21201 Phone 410 767 3300 Toll Free 800 974 0203 A FAFSA is required for the majority of students and so we let you know on the main menu if we have received a FAFSA for you for the current year Starting in January we will let you know about your FAFSA status for the upcoming year If your program does not require a FAFSA as indicated on your To Do list then please ignore the message Email Us Clicking the Email Us icon will open a preformatted email window Select a subject from the dropdown which will direct your email to the appropriate MHEC staff member If your email address Is incorrect see the Update Your Contact Information section of this manual When MHEC has responded you will receive a notification prompting you to log in and select Inbox from the main menu to read the reply GES E MDCAPS STUDENT USER MANUAL MC A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Help Clicking the
29. academic years will display as shown in the screen shot above 2 Complete and submit the Initial Info About You section Some fields may be pre filled with data from a prior application or from your Free Application for Federal Student Aid FAFSA Update any information that is incorrect 3 Select a program from the program list complete the additional questions and submit the application The information you provide in the Initial Info About You section of the application will help to determine your eligibility for specific MHEC programs If you are unsure about your plans answer the questions based on what you are most likely to do Information you provide can be changed later it is more important to apply as early as possible and not miss any application deadlines HIGHER EDUCATION COMMISSION S MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID MAY 2012 PROCESSING SYSTEM You only complete the Initial Info About You section once even if you apply for more than one MHEC program You do not complete it again if you want to apply for a new MHEC program in a subsequent year You can add a program to your application at any time by selecting Apply Online and then selecting Add Another Program To My Application View and print a summary of your submitted application s at any time by selecting Apply Online from the main menu and then selecting View My Information At the end of the Initial Info About You section you w
30. agreement electronically will be on the document 42 e MDCAPS STUDENT USER MANUAL MD C A PS i MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 20 1 2 PROCESSING SYSTEM Enrollment Enrollment Update your expected enrollment status by clicking the Edit Enrollment link To delete an institution click the 3 icon An institution will also be deleted if you update your status for all terms to Mot Enrolled Transfer students update your enrollment status at your current institution to Not Enrolled for the term s that you will not be enrolled Then add your new institution and enrollment status When you are finished updating your enrollment you will need to transfer your award to your new school To access the awards screen click here 2011 2012 Summer Fall Spring Summer Your Current Institution O11 O11 2012 12 Not enrolled Full time Full time Not enrolled Frostburg State Uniwersity i F i 7 s 5 No Housing selected On Campus On Campus No Housing selected Net enrolled Full time Full time Net enrolled Towson University is z 7 ie No Housing selected With Parents With Parents No Housing selected Net enrolled Full time Full time Net enrolled LUaiearsiy of Maryland at College Park LMEP Mo Housing selected With Parents With Parents No Housing selected Edit Enrollment CPR Summer Summer Add an Institution w Choose Enrollment 4 Choose Enrollment Choose Housing Choose Housing If your in
31. and from the website wesw hes state mds F I can at any time obtain a paper copy of any documents that I have signed by going to my account on MD CAPS and remieve and print a copy of a document 58
32. ary from year to year Add up all the income that you and your parent s received last year Include only income that you are required to report on your Free Application for Federal Student Aid FAFSA This includes income earned from work child support and disability income It does not include TANF other welfare payments earned income credit or untaxed Social Security benefits Your family size includes you your parents your brothers and sisters if they are dependent on your parents and any other people who live with your parents and receive more than half of their support from them Your family size should be the same as the number of people in your parents household that you report on your FAFSA In the chart find the row with your family size If your total family income is equal to or less than the income for your family size answer Yes to the question Is your total family income at or below the amount listed for your family size If it is more than the amount listed answer No soe bgt MDCAPS STUDENT USER MANUAL NDC A PS VLA gt MAY 2012 MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION PROCESSING SYSTEM Submit Overview K Submit Information Initial Info About You Press Submit to submit this section of your application You will be presented with a list of MHEC programs for which you may be eligible links to program descriptions Aid Programs and additional instructions
33. e complete name and address will fill in automatically A number of schools have similar names so check the address to be sure you have selected your high school If you have selected the wrong school find and click your school from the Search Results column If your high school is in Maryland but is not listed in the search results type Unknown into the High School Name field and select Unknown Maryland High school Unknown Private Maryland HS or Unknown Public Maryland High School from the Search Results Then enter the full name and address of your high school Out of state high schools Type Out of State into the High School Name field and select Out of State High School from the Search Results Then enter the full name and address of your high school 207 HIGHER EDUCATION COMMISSION bgt MDCAPS STUDENT USER MANUAL NDC A PS NWA gt MAY 2012 MARYLAND COLLEGE AID PROCESSING SYSTEM Home School Type Home Schooled into the High School Name field and select Home Schooled from the Search Results Then enter the full name and address of your school General Equivalency Diploma GED Type G E D into the High School Name field and select the appropriate category from the Search Results You will then be able to enter the name and address Institutions Attended RA Applicant Inf ti aac ii Please provide the information requested below on all the colleges you have attended whether or zE not
34. eceive an award from one of the following programs funding for a summer term may be available Delegate Scholarship Distinguished Scholar Graduate Nursing Faculty Non Resident Nursing Senatorial Scholarship and Workforce Shortage Student Assistance Grant If funds are available for summer awards eligibility is determined by MHEC or for Delegate and Senatorial awards by the legislator on a case by case basis Program annual maximums apply to summer term awards To request an award for a summer term contact MHEC Programs Measured in Credit Hours Full Time 12 or more credits Three Quarter Time 9 11 credits Half Time 6 8 credits 6 7 credits Less than Half Time 1 5 credits 1 5 credits Programs Measured in Clock Hours Full Time At least 18 hours week Three Quarter Time 14 17 hours week Half Time 9 13 hours week Less than Half Time 1 8 hours week Housing Plans This field will display for certain programs only If you plan to move during the year indicate where you will live at the beginning of the school year If you will live with relatives select With Parents 96 s i MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM High School Information RA Applicant Inf ti a fa a Please provide the information requested below on the high school you attend or most recently attended Rf Institution Info If you attended high school
35. ems may be shown more than once if required for more than one program lf a Free Application for Federal Student Aid FAFSA is listed there is a link to FAFSA on the Web to complete your FAFSA or make any necessary updates or corrections You will leave the MDCAPS website to access FAFSA on the Web a popup window will ask you to confirm that you want to do that You will need to log in to your MDCAPS account again after visiting FAFSA on the Web 39 os MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID MAY 2012 PROCESSING SYSTEM HIGHER EDUCATION COMMISSION For information by program on the status of your application to download and print any required forms or to discontinue your application for a program click the link in the section directly below your To Do items or select Check Your Application Status from the Main Menu Cover Sheet If you are required to mail information to MHEC you can download and print a cover sheet The cover sheet includes your MHEC ID and a bar code Sending this form with your documents will expedite the processing of your application The cover sheet details the documents that must be sent to MHEC Forms that are completed online are not listed Check your To Do list for complete information LS VD A PS MARYLAND COLLEGE AID PROCESSING SYSTEM MHEC Application Supplemental Information Cover Sheet MHEC ID 911478 Mail this cover sheet with your document s There may be o
36. erm Programs Measured in Credit Hours Full Time 12 or more credits Three Quarter Time 9 11 credits Half Time 6 8 credits 6 7 credits Less than Half Time 1 5 credits 1 5 credits Programs Measured in Clock Hours Full Time At least 18 hours week Half Time 9 13 hours week Less than Half Time 1 8 hours week Three Quarter Time 14 17 hours week Date you expect to start your classes Enter the month and year in MM YYYY or MMYYYY format you expect to attend your first class for the academic year Housing Plans Indicate where you plan to live during the school year If you will live with relatives select With Parents ae 4 43 ara en MDCAPS STUDENT USER MANUAL NDC A PS MAY 2012 MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION PROCESSING SYSTEM Degree Status and Graduation Plans Overview Degree Status and Graduation Plans Initial Info About You will you have your first bachelor s degree from a college or university by July 1 lt Choose One gt Aid Programs Do you intend to work in a shortage area after you complete your degree lt Choose One gt W program LE 9 Applying for MHEC Programs FAQ amp Glossary Indicates Required Field Previous ext Do you have a bachelor s degree From the dropdown select Yes if you have received your first bachelor s degree from a college or university or if you will receive it before July 1 of the u
37. g in to your MDCAPS account and select Update Your Contact Information scroll to the bottom of the screen to access a link to your User Profile Address Overview Initial Info About You the Student Initial Info About You Your Permanent Address Aid Programs Street Applying for MHEC Programs FAQ City State O Glossary Zip Code Your Mailing Address Same as Permanent Address Street P O Box City State Zip Code Indicates Required Field Fields on this screen may be pre filled with data from a prior application or from your Free Application for Federal Student Aid FAFSA Update any information that is incorrect Permanent Address Enter your permanent physical address Do not enter a Post Office Box in this section ee HIGHER EDUCATION COMMISSION d i a aa any MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID MAY 2012 PROCESSING SYSTEM For state enter the 2 digit U S Postal Service abbreviation Click the icon next to the State field for a list of abbreviations Mailing Address If your mailing address and your permanent address are NOT the same uncheck the Same as Permanent Address box by clicking the box and enter your mailing address If you have a Post Office Box you may enter it in this section Residency Information Overview Residency Information Initial Info About You i State of Legal Residence O i Aid Pri ra
38. gram f Applicant Status School Debt Lender Servicer Loan Balance Lenders g Certification Applying for MHEC Programs FAQ Name Debt Delete Glossary Indicates Required Field Next Loans eligible for repayment assistance are any loans for undergraduate or graduate study obtained for tuition educational expenses or living expenses from a college university government or commercial source Enter the Lender Service information and Loan Balance information and click Save Repeat for each of your outstanding educational loans The information you entered will appear in the Lenders section in the lower portion of the screen Lender Servicer The name of the lender or servicer who currently holds your loan Loan Balance The amount you owe principal plus any interest accrued to date on the loan s held by the lender servicer Lenders After entering all of your loan information review the summary section If it is complete and correct click Next If any information is not correct delete the entry by clicking the red in the Delete column Reenter and save the information 294 GES E MDCAPS STUDENT USER MANUAL MC A PS i MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Additional Info Graduate Nursing Faculty RA Applicant Information Officially admitted into the program lt Choose One gt w kA Institution Info Is the program an accele
39. ication receipt date For programs that have an application deadline date this date will determine if you have submitted your application on time Go to Check Your Status to view the date s your supporting documentation was received at MHEC If Initial Info About You is the only document listed with a date submitted you have not applied for any MHEC programs To complete an application click the Application Entry link at the top of the screen and then select Add Another Program To My Application Show Summary opens an online view of your responses to the application questions Print Summary opens a PDF of your responses Adobe Reader must be installed to use this option lf an application is incomplete or not submitted there will be a link to the application in the Continue Application column ism E MDCAPS STUDENT USER MANUAL MD C A PS i MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Initial Info About You Initial Info About You Overview Initial Info About You the Student Initial Info About You Social Security Number 595 4 Aid Programs a ne Applying for MHEC Programs FAQ First Name 1 Middle Initial Date of Birth zg o mm dd yyyy Glossary Previous name under which records may be kept Previous Last Name l Previous First Name Contact Information Home Phone Work Phone Cell Phone The MHEC Office of Student
40. il Address Email Address is pre filled with the email address you used to create your MDCAPS account login If you would like to receive MHEC notifications at a different email address 10 MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM update the address You can also provide an alternate email address Notifications will generally be emailed to both addresses You can update these addresses at any time by logging in to your MDCAPS account and selecting Update Your Contact Information from the main menu lf you would prefer to receive all notifications by postal mail instead of email delete the email address MHEC will not use or distribute your email address for any purpose other than financial aid Emails from the Office of Student Financial Assistance will provide information about the status of your application To be sure you receive these important emails add the MHEC email address MDCAPS noreply mhec state md us to your email address book and designate our domain address mhec state md us as a safe sender Check the Help provided by your email provider for information on your junk email filter Changing your email address on this page does not change the email address linked to your MDCAPS account user profile The email address attached to your MDCAPS user profile is used if you forget your user name or password If you need to update that address lo
41. ill mclude Filing my application Submitting required supplemental infomation including informaiton on my application and to do list within MD CAPS Receiving potice to me by MHEC OSEA that I have received an award of student financial assistance Giving notice to MHECOSFA that I accept or decline the award of student financial assistance Tf my student financial assistance program requires a service obligation o Sigmme the agreement to perform the service obligation service obligation azreement and o Signme the agreement to repay student financial assistance if I fal to complete my service obligation promissory note Z T understand the following regarding the use of electronic tansactons relating to my participation in student financial assistance may choose to perform my transactions im a non electronic paper format awd ay make this choice at any Ome for any mdividual student financial assistance program I can exercise my choice to perfomm my Tansactons in a non electronic paper format by printing out completing and mailing in my application and other forms from the website wwe mbec state md us If I choose to perfonm my transactions in a pon electronic paper format o processing will be slower which may result in loss of funds availability o Iwil not have the benefit of the to do list available on MD CAPS o Twill be responwble for printing out completing and mailing in fomms sent by MHEC OSEA to my email
42. ill be prompted to submit it Click View Summary to review your responses before you submit it You can also print a summary by clicking the Print Summary button To print your summary Adobe Reader must be installed on the computer you are using a link to download Adobe Reader is provided You will also have the opportunity to view and print your complete application after you finish the program specific section After you submit the Initial Info About You section of the application you will be able to view it but you will not be able to access it to make changes You will be able to update your contact and expected enrollment information by logging in to your MDCAPS account with the login you used to access this application If other information has changed that is affecting your ability to apply for a program your state of legal residence has changed for example contact MHEC If you start the Initial Info About You section but do not submit it when you log in again and select the Apply Online menu option you will have a Continue Application option If your online session is inactive for 30 minutes or more you will automatically be logged out and must log in again with your username and password In the second section of the application you will select the MHEC scholarship or grant program s for which you want to apply The program list will be sorted according to whether or not you may be eligible based on the information you provided in the
43. in Maryland when you begin your entry in the High School Name field schools matching your entry will appear in the Search Results column Click the name of your high High School Info school The name and address information will fill in If your high school is not in Maryland or is not listed click on the help icon at the top of the page for more information g Certification Applying for MHEC Programs FAQ Institution Search Results High School 06 2008 Graduation Ci Date Name Code Address S Zi mm yyyy nEn Glossary High School sle Eleanor soe 7601 Greenbelt Name Roosevelt 210597 Hanover MD 20770 High School Pkwy B School Code Address City State Zip t H H Garnett 215027 Chestertown Elementary a a MD 21620 High School Graduation Date Your high school graduation date is filled in from the information you provided in the Initial Info About You section If the date is incorrect you can change it on this page High School Name See specific instructions below for high school name based on whether you attended a high school in Maryland or out of state you were home schooled or you earned a GED High schools in Maryland As you enter the name of your high school high schools in Maryland that match your entry appear in the Institution Search Results column The more letters you enter the more refined the search Find your high school in the Search Results column and click the name Th
44. is incorrect delete the entry by clicking the red in the Remove column Re enter and save the information Enter and Save information for all institutions attended When you are finished click Next to move to the next screen Major Service Obligation Area AI Applicant Information All majors other than nursing social work and law Designed to prepare individuals for a career in public RA Institution Info service A Institutions Attended Major Service Obligation Area Area H Parren J Mitchell Scholarship Other vy Major Service Obligation Area Major Other v Certificati L a aE If Other enter your major Applying for MHEC Programs FAQ If Area H Parren J Mitchell Scholarship what is your public amp Glossary service career goal Click the drop down box and select the service area in which you intend to study and work Major Select your major from the Major drop down Major is pre filled for Areas D F and G Additional information will appear on the screen to help clarify each area 99 TES FES E c MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND MAY 20 1 2 MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION PROCESSING SYSTEM If your Service Obligation Area is Area B Ida G and L Leonard Ruben Scholarship for Human Services and a major of Other indicate your major in the If Other enter your major text box If your Service Obligation Area is Area H Parren
45. is should list the institution you attend or are most likely to attend To update start entering the name of the correct institution into the Institution Search box When you see the name in the Institution Search Results column click on the institution This will update the Institution name and school code School Code The Federal School Code used by the U S Department of Education to identify the institution is displayed in the School Code field Class Start Date The month and year in MM YYYY or MMYYYY format you expect to attend your first class for the academic year Degree Program This field will display for certain programs Click the dropdown and select your degree program from the list Enrollment Status Use the applicable table below based on whether your program is measured in credits or clock hours to determine your enrollment status MHEC makes awards based on a two term academic year Fall September to December and Spring January to May Determine your enrollment status based on your degree status undergraduate or graduate and as applicable the number of credits in which you will begin enrollment for each MHEC term or the number of clock hours you expect to attend during each MHEC term 25 MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Most MHEC scholarship and grant programs do not award funds for summer term enrollment If you r
46. itive please check your Caps Lock key before continuing Password Requirements Password must contain at least amp characters Password must contain at least one number Password must contain at least one letter Password must contain at least one special character 1 etc H Password must NOT contain lt p amp or Passwords expire after 90 days You cannot use your current or previous 5 passwords Current Password New Password Confirm New Password Your MDCAPS password is valid for 90 days If you login to MDCAPS with a password that has expired you will be brought to this screen You must change your password in order to log in When changing your password pay careful attention to the password requirements listed on the screen You cannot use your current or previous five passwords 56 MDCAPS STUDENT USER MANUAL NDC A PS MAY 2012 MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION PROCESSING SYSTEM User Agreement In order to use MDCAPS the Maryland Higher Education Commission MHEC requires you to agree to the terms and conditions outlined in the Student User Agreement Clicking the link on the Main Menu will open the agreement in PDF format MARYLAND HIGHER EDUCATION COMMISSION OFFICE OF STUDENT FINANCIAL ASSISTANCE Student User Agreement for Participation in MDCAPS I understand and agree that my access to the Maryland College Aid Processing System MD CAPS
47. lease allow 2 weeks for a reply 2011 2012 Morgan State University Fall 2011 Spring 2012 TOTAL AWARDS Accept or Decline Your Award Program Service Obligation Accept Decline Graduste Nursing Faculty Scholarship Yes By accepting your award you agree to the following As a condition of receiving a Maryland State scholarship or grant I pledge to remain drug free for the full term of the awerd Unlav ul use of drugs and alcohol may endanger my enrollment in a Maryland college as well as my Maryland financial aid awerd Please Check Your Status for details about Conditions of your awerd and service obligation if applicable Print Version HIGHER EDUCATION COMMISSION Award Icons us e 289 80 iam MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID MAY 2012 PROCESSING SYSTEM Qualified your application and any required supplemental documents have been received at MHEC You meet all program eligibility requirements Funds are limited a status of Qualified does not guarantee you will be offered an award Incomplete required documents have not been received at MHEC or are incomplete Ineligible you do not meet one or more eligibility requirements for the program Click on the icon to view the reason s you are not eligible Selected you are qualified and have been selected for an award Awarded award offered you have not accepted or declined it Accepted award offered and y
48. lete your FAFSA online through FAFSA on the Web click here wf Guaranteed Access Grant Application By Mail Only C High School Transcript s GA High School Counselor Certification Your To Do list is a summary of the items required for the academic year displayed at the top of the screen You may have outstanding items for other years that are not on your To Do list To view your information by program check other year requirements download required forms or discontinue an application click here To download a cover sheet preprinted with your name and MHEC ID click here Mail your documentation to Maryland Higher Education Commission Office of Student Financial Assistance 6 North Liberty Street Ground Suite Baltimore MD 21201 Include your name and MHEC ID on any correspondence or documents you send to MHEC If you are enrolled or planning to enroll in school your To Do list is a summary of the applications and documents you have submitted to date and any additional documents required to complete your application s Note the academic year displayed for your To Do list To switch to your To Do list for a different year select that year from the dropdown The items are grouped by 1 tasks that can be completed online or by mail and 2 documents that must be mailed to MHEC Each task will have one of the following icons next to it The task or document is complete L The task or document is incomplete It
49. m ee Are you an active duty member of the U S Armed Forces stationed in MD or the lt Choose One gt al child or spouse of active duty member who is stationed in MD i i W Applying for MHEC Programs FAQ Did you relocate to Ma ryland within the past 12 months as a result of Base r Realignment and Closure BRAC Will you be enrolled in an undergraduate Nursing Program i Glossary Indicates Required Field State of Legal Residence Enter the 2 digit U S Postal Service abbreviation for the state of your true fixed and permanent home Click the icon next to the State of Legal Residence field for a list of abbreviations If you are dependent on a parent s or spouse enter their state of legal residence lf you moved to a state for the sole purpose of attending a school that is not your state of legal residence lf Maryland MD is your State of Legal Residence you may be asked to provide documents to support your residency If you are awarded an MHEC scholarship or grant your financial aid office must certify that you meet the residency requirement before MHEC will disburse any funds If your State of Legal Residence is not Maryland MD but you meet certain other requirements the years of Maryland residence requirement for the MHEC Scholarship and Grant programs is waived The additional questions on this screen and described below help to determine whether or not you may qualify Are you an active duty member of
50. nabsnpannaionasnvennpancaaabngeaomanpaenaeainen voeepainahataucacaariaantadbaanotampaineeaoansandanpeanendeaiononnegenits 40 CHECK YOUR APPLICATION STATUS esesesesesescoscscsesesesecesesesesesecscscseseseseseseseseseocoscscsesesesesesesesesesese 41 PROMISSORY NOTES AND SERVICE AGREEMENTS vossesoonaoanssevesneanasaceues teas ndeabieaneeanpesnd ahsenndarpemnandedncasenruantte 42 ENROLLCME N D csvset ce cc euech EE AE EE AEE 43 TRANSFERRING INSTITUTIONS MID YEAR ccccscoscescecceccscesccceccscescescecescescescscecescescsceseesescscesescescesceseess 45 AWARDS AND AWARD ACCEPTANCE iiu ccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccoees 46 TRANSFERRING YOUR AWARD ccccceccececcececcececcececeececeecscscscccscscescuceecsceecsceecscececsecsceseectseecesescucescscsences 48 AWARDPAYMEN sae ec sce ssc de EE 48 NOTIFICATIONS secs ceca care 258s seca access E 49 PADCI aa E 50 UPDATE YOUR CONTACT INFORMATION 2 ccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccceecs 51 s MDCAPS STUDENT USER MANUAL MD C A PS HIGHER EDUCATION COMMISSION MAY 20 1 2 Aenne na Nie Svar UPDATE YOUR MDCAPS USER PROFILE ccscsscescecceccsccccecceccscesceecescecescesceececescescescsseesescescesessescascescess 52 SERVICE OBLIGATION AND REPAYMENT 2 ccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccccecs 53 ACCOUNT SUMMARY
51. ns Use this screen to view a record of all email and paper notifications sent to you from MHEC Notifications Manual Notification Appeal Approved 02 19 2010 Emailed Email Click notification to view To view the details of a particular notification in the list click on the corresponding link in red A window will open up displaying the details ipient Email Address myemail mail com CC Email Address Mailing Address for Paper Notifications AM STUDENT 253 BILLIARD STREET BALTIMORE MD 21207 Notification Subject Application Received And Complete Notification Body 12 28 2009 Dear SAM STUDENT hank you for your application for Educational Assistance Grant It has been received and is complete The Office of Student Financial Assistance is urrently processing your application We will notify you in a separate notification by either email or regular mail regarding your eligibility for an award ou may always check the status of your awards online d us 49 MDCAPS STUDENT USER MANUAL NDC A PS an MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Inbox Your inbox provides information on any emails you sent to MHEC by clicking the Email Us icon on the top toolbar and MHEC s response to your email i sa aaa Jie I aye yy 1 i oP PB lee mS Bara i r iri u Mf a iy a te pig you awe pent Pirsis if aes CIEE Gni bub a Scholarship or Grant Program 7 20
52. nts If you have earned a General Equivalency Diploma you must answer no to this question When did or will you graduate from high school Enter the month and year in MMYYYY or MM YYYY format that you completed or will complete your secondary school requirements or received your General Equivalency Diploma To qualify for the Guaranteed Access Grant you must attend college within one year of graduating from high school If you have extenuating circumstances that prevented you from attending college within one year of your high school graduation and you believe you meet all the other Guaranteed Access Grant requirements apply for the grant and provide written documentation to the MHEC Office of Student Financial Assistance explaining why you were unable to attend college right after high school G i gt FES i Mare i MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Family Income Overview On the chart below find the row with your family size Initial Info About You Family Size Income Aid Programs 1 14 157 19 123 Applying for MHEC Programs FAQ Glossary Is your total family income at or below spe lt Choose One gt the amount listed for your family size Indicates Required Field Eligibility for the Guaranteed Access Grant is restricted based on total family income and family size These amounts will v
53. olbert Student Grant for career college enrollment Part Time Grant Program for enrollment at participating institutions ip Program for enrollment at participating institutions s for enrollment at a Maryland public institution You DO NOT appear to be qualified for the program s listed below CLICK the program name for a summary If you still wish to apply CLICK the APPLY link Listed below are program s you cannot apply for because of a previous application or payment You have no previously applied or paid programs This page is designed to help you identify the MHEC program s for which you may be eligible For more information about each program click the program name A separate browser window will open Close the window once you ve read the program information The first section includes programs for which you may be eligible based on your responses to the Initial Info About You questions The second section includes programs that don t require a separate MHEC application Most programs listed require the Free Application for Federal Student Aid FAFSA The third section includes programs you do not appear to be eligible for based on your responses to the Initial Info About You questions The fourth section includes any programs for which you have already completed an application online or mailed one to MHEC and it has been processed If you have received an award for a program in a previous year and the award can be rene
54. olis MD 21401 1781 14 3 s F a re REA MDCAPS STUDENT USER MANUAL NDC A PS MAY 2012 MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION PROCESSING SYSTEM 1 A letter requesting unique major status that includes Student name Social security number Maryland address and phone number Name of degree to be earned and major Name and location of the out of state institution Academic year of entrance 2 A copy of the program curriculum from the institution s catalog The program description should include an outline of the program a complete list of required classes and proof that the institution is accredited by an agency recognized by the U S Department of Education go to http ope ed gov accreditation Unique major approval is granted on an annual basis e am requesting tuition reimbursement for courses taken toward a degree or certificate in fire service or emergency medical technology Select this option if you want to apply for the Charles W Riley Fire and Emergency Medical Services Tuition Reimbursement Program for courses taken in the preceding academic year e am a public service employee applying for assistance repaying my educational loans Select this option if you have received an undergraduate graduate or professional degree from a Maryland college or university a professional degree from any school of law or a resident teacher certificate from the Maryland State Department of Education MSDE
55. ollowing page for a description of each icon If you have been offered an award at more than one institution you must go to the Enrollment screen and update your enrollment status to Not Enrolled at the institution s you will not attend before you can accept your award s lf you wish to decline an award that is already marked as accepted click the Email Us link at the top of your screen select your award program name and indicate your request in the message text Enrollment Based Awards Your awerd s by term and institution are listed below Please review the enrollment status and awerd amounts carefully Award amounts may vary by institution and by term If the amount is 0 click the icon for status information Status of Qualified means you have met the program eligibility criteria Funds are limited a status of Qualified does not guarantee you will be offered an award Click Help in the top toolbar for more information If your enrollment status for each institution listed is correct Accept or Decline your awerds If your enrollment status is not correct update it by clicking Enrollment Return to this screen to accept or decline your awerd If you plan to transfer during the year click Help in the top toolbar for more information If you wish to decline an awerd that is already marked as accepted please click the Email Us link at the top of your screen select your awerd program name and indicate your request in the message text P
56. ormation in the column labeled New Leave any fields you do not need to change blank Click the Submit button Current New First Name Test Middle Initial Last Name Student Permanent Address Street City State Zip Code Mailing Address Street City State Zip Code Home Phone Work Phone Cell Phone Email Address mymail email com Alternate Email Address Update Your MD CAPS User Profile To make changes to your MD CAPS account login user name or password or the email address that is attached to your user profile click here The permanent and email addresses displayed on this screen are used by MHEC to communicate with you regarding your application and eligibility so it is very important that all the address information is correct In the Current column of this screen the name address telephone number s and email address es for you in MDCAPS are displayed If any of the information is incorrect enter the correct information in the New column You do not need to enter information that is correct Click Save Your updated information will now appear in the Current column Changing your email address in this section will not update the email address attached to your MDCAPS User Profile To update that email address click the link at the bottom of the screen in the Update Your MDCAPS User Profile section 541 MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID MAY 2012 PROCESSING SYSTEM HIGHER EDUCATION
57. ou have accepted it Declined award offered you have declined it at that institution Paid award offered accepted and paid Refund Due award reduced or canceled after it was paid Your institution will adjust your student account accordingly 47 MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID MAY 2012 PROCESSING SYSTEM HIGHER EDUCATION COMMISSION Transferring Your Award lf you have updated your enrollment status on the Enrollment screen go to the Award screen to view your award s at your new institution To accept your award s at the new institution click the Accept button in the Total Awards row Fall 2009 Spring 2010 Full time Not enrolled On Campus On Campus Educational Assistance Grant 50 Workforce Shortage Student Assistance Grant Parren Mitchell Social Work Guaranteed Access Grant S 2 950 T 2 000 TOTAL AWARDS 4 950 Towson University Fall 2009 Spring 2010 Not enrolled Full time Unknown Housing Plan On Campus Educational Assistance Grant 0 Workforce Shortage Student Assistance Grant Parren Mitchell Social Work TOTAL AWARDS lt a Accepti 6 100 Guaranteed Access Grant Q Program Accept Decline Guaranteed Access Grant No Accepted Workforce Shortage Student Assistance Grant Parren Mitchell Social __ Work sa Print Version Award Payment This screen provides a record of all payments of your awards made by MHEC to an institution Non Enrollment based awards Rile
58. pcoming academic year If not select No Do you intend to work in a shortage area after you complete your degree program Eligible employment fields and majors are determined by an Advisory Council every two years to address statewide and regional workforce needs The recent shortage area fields have been e Child Development and Early Childhood Education e Human Services Degree Programs e Teaching specific shortage fields e Nursing e Physical and Occupational Therapy e Legal services to low income residents must be accepted into or enrolled in a JD law program e Public Service If you intend to work in specific career occupational programs upon graduation and enroll in a related program of study you may qualify for the Workforce Shortage Student Assistance Grant Workforce Shortage Student Assistance Grants recipients must sign a promissory note agreeing to work in the area for which they were trained The number of years of service depends on the number of years of grant assistance the student received and their enrollment status during those years If the student does not fully satisfy the service obligation requirement the student must repay all or a portion of the funds received depending on how much service the student was able to perform Due to limited funding MHEC did not accept new Workforce Shortage applications for the 2010 2011 academic year lt 18 HIGHER EDUCATION COMMISSION ta MDCAPS STUDENT USER
59. rated program lt Choose One gt W Bye Total number of credits required for degree or certificate Living Expenses Grant omen Indicate the number of credits in which you enrolled for the terms below If you were not enrolled g Certification for a term enter 0 Applying for MHEC Programs FAQ Fall 2011 September December Glossary Spring 2012 January May Summer 2012 June August g I authorize MHEC to release my name and address to the Maryland schools of nursing so that I may be contacted regarding eligible nurse faculty positions at nursing schools in Maryland Indicates Required Field Previous p Name of Program Major Enter the name of the nursing program in which you are or will be enrolled Total number of credits required for degree or certificate Enter the total number of credits that are required for Graduate Certificate Master s or Doctorate program in which you are or will be enrolled Prior enrollment Indicate the number of credits in which you were enrolled for the terms listed The terms are for the year prior to the year for which you are applying for assistance Release of information authorization Check the box if you authorize MHEC to release your name to Maryland schools of nursing regarding eligible nurse faculty positions Living Expense Grant Graduate Nursing Faculty kA Applicant Information RA Institution Info Do you wish to be considered for the Living Expen
60. ses Grant Choose One gt w A Additional Information kJ Living Expenses Grant If yes please provide the information requested below If no click Next O Certification Please provide information on any living expense assistance you will receive while enrolled for the 2012 2013 academic year If none enter 0 9 Applying for MHEC Programs FAQ Glossary Stipend Salary Supplement Other Financial Assistance Indicates Required Field 299 MDCAPS STUDENT USER MANUAL NDC A PS d AS 3 d aurean Y MAY 2012 MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION PROCESSING SYSTEM Living Expenses Grant recipients are selected based on income for the prior tax year Eligibility is limited to applicants who have an annual gross salary that does not exceed 75 000 if single or 75 000 if married with a combined adjusted gross income that does not exceed 160 000 If you apply for the Living Expenses Grant you will be asked to submit copies of your Maryland tax return and W 2 forms If you will receive any stipend salary supplement or other financial assistance while you are enrolled enter the amount s in the appropriate field s If none enter 0 Employer Volunteer Information Riley Fire kA Applicant Information Please provide information on your active career or volunteer position Employer Volunteer Information Position g Course Information Name of organization
61. sfer to another institution during the year click the Edit Enrollment link and update your enrollment and housing status at all institutions on your record Click Update to save your changes Use the Add an Institution feature if you are transferring to an institution that is not already on your record See Add an Institution above for more information If you have been awarded go to the Awards screen to accept your award 2011 2012 Bese de Fall Spring Your Current Institution 2011 2012 Chore Oner Ww With Parents Frostburg State University Hood College Choose One Full time Three quarter tine Half time Less than half time Mot enrolled Se ert ee Fall Spring Add an Institution eit 1 Choose Enrollment Choose Enrollment Choose Housing Choose Housing 45 MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Awards and Award Acceptance tJ Enrollment Based Awards EJ Reimbursement Repayment Awards The Enrollment Based Awards region provides a view of your awards by year term and institution If you have applied for a tuition reimbursement through the Riley Fire program or loan repayment through the Janet Hoffman LARP MLARP or MDC LARP program the information will be displayed in the Reimbursement Repayment Awards region Hover over or click on the colored icons Y wooo for more information on your award status See the f
62. srodtaadeicaxetaduowed wiecnaesuad EET EEA ETENEE OEE node 25 HIGSCHOOL INFORMATION secsctecacctee nel eracens E EEEa 21 INSTITUTIONS ATTENDED ccccceccececcsceccececcsceccececcececeecscecscescsceceecuceecsceecsceecscescecsscscesesceseecsseecscesesceseeces 28 MAJOR SERVICE OBLIGATION AREA cccsceccececcececcececcecececscecscuccscuceececescsceecscscscsscscesescssescecsctcscscusesees 29 LARP APPLICANT STATUS AND SCHOOL DEBT cccsceccececcececcececcececcsceceecscescscescscesescusescecescscescscesesces 30 ADDITIONAL INFO GRADUATE NURSING FACULTY cccccscccsscccseccceceesceeseseeceeeceuseseeseeceeseseeeseeceusesenes 32 LIVING EXPENSE GRANT GRADUATE NURSING FACULTY cccccesccceseceesecccececesccceneceeneceeeeceseneeeeneeeaneees 32 EMPLOYER VOLUNTEER INFORMATION RILEY FIRE ccccccceecccesceseccesccescceeceesceesssessceeucsusesesesesceuseseees 33 COURSE INFORMATION RILEY FIRE cccccccsecccsscccecccucccsscccesecucccseceusecueseseseeseeusseseseeceeseseseseeeseessseesees 34 PURI DOR CES VAI Jirar E NET EAEE NE nee AEAEE EEE AE OE AAE EEEE 35 CEEE ATTO EEEE 36 SUBMIT APPLICATION ccccscssccccoccecsscccceccetsecscccccecceccecccccccersnccccencersessucceceesecsscsececcessesccceccersevseceecessersecaeees 36 CONFERS 0 en aS nT ne OT nay ee Onn Se nT or ee eT 38 TOPOL E o A E acces cceuestesseiesceescaecseece 39 COVER SHEE I ssa coseapasnasaeans
63. ss to the MD CAPS Audit I agree that e MHEC may at any time for any reason and in its sole discretion modify suspend or terminate my access to MD CAPS with or wit out notice to me MHEC is not liable for any modification suspension or termination of my access to MD CAPS 57 MHEC may audit activities performed on MD CAPS and Signature The signature of the Student User on this User Agreement evidences the agreement of the Smdent User to comply with all provisions of this User Agreement and all requirements of MHEC OSFA regarding MD CAPS By clicking Submit at the bottom of this page as a condition of having access to MD CAPS I have agreed to all of the terms included in this User Agreement Signature Student User Primed Name MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Terms of an Electronic Transaction Click this link to open the MHEC Terms of an Electronic Transaction in PDF format MARYLAND HIGHER EDUCATION COMMISSION OFFICE OF STUDENT FINANCIAL ASSISTANCE Terms of an Electronic Transaction Student I understand and agree that all tansactions between me and the Maryland Higher Education Commission Office of Student Financial Assistance MHEC OSFA relaties io my panicipaton in siudent finawcial assistamce will be electronic transactions through MD CAPS The steps inchided in transactions between me and MEREC w
64. st 60 days in the conflict in the country of Afghanistan or Iraq Glossary The son daughter or spouse of an active duty member of the U S Armed Forces an Armed Forces reservist or a member of the Maryland National Guard who served at least 60 days in the conflict in the country of Afghanistan or Iraq Oo e OF OQ Indicates Required Field I Select the option s that describes your status You will be required to submit documentation supporting your reported status The Armed Forces of the United States include the Air Force Army Coast Guard Marine Corps and Navy Serving in the conflict in the country of Afghanistan or Iraq means e Serving in Afghanistan or contiguous air space as defined in federal regulations on or after October 24 2001 and before a terminal date to be prescribed by the United States Secretary of Defense or e Serving in iraq or contiguous waters or air space as defined in federal regulations on or after March 19 2003 and before a terminal date to be prescribed by the United States Secretary of Defense 35 n MDCAPS STUDENT USER MANUAL MD C A PS i MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Certification kA Applicant Information Read Before Proceeding LAI Institution Info By submitting this application electronically I agree to the following terms A High School Info I certify that the information provided on this form is true and complete
65. sted on your Choose One gt academic transcript Course Information Institution Attended 0O Certification Tuition Paid Applying for MHEC Programs FAQ Term Course Name Credits Grade Earned Do Not Include Fees Course Tuition Information Tuition Delete Paid aera Term Course Name Credits Grade Earned Indicates Required Field Program of Study Indicate your program of study by clicking the applicable radio button Academic Transcript If your transcript does not specify that you are officially enrolled in an approved program leading to a degree or certificate in fire service technology or emergency medical technology answer No You must submit a letter from the head of your academic department verifying your degree or certificate program Institution Attended Select the institution you attended for your coursework from the dropdown Only eligible institutions are displayed in the dropdown If you attended an institution that is not listed you are not eligible for the program Course Information Enter the required information for a course for which you are requesting tuition reimbursement and then click the Add Course Tuition Information button Repeat for any additional courses The information you entered will display in the Course Tuition Information section at the bottom of the screen The only courses that qualify are those that are required for your degree or certificate and in
66. ster or other academic schedule Summer funding is on a case by case basis only and is limited to certain programs Click the Help icon for more information Indicates Required Field Enrollment From the dropdown select your expected enrollment status for each term listed See below for more information on enrollment status Your responses are used for an initial determination of your eligibility for MHEC scholarship and grant programs Your responses will not prevent you from applying for any of the MHEC programs After you submit your 2G iam MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM application you can update your enrollment status by logging in to your MDCAPS account and selecting the Enrollment option You must select an enrollment status for the Fall and Spring Terms Most MHEC scholarship and grant programs do not award funds for summer term enrollment Use the applicable table below based on whether your program is measured in credits or clock hours to determine your enrollment status MHEC makes awards based on a two term academic year Fall September to December and Spring January to May Determine your enrollment status based on your degree status undergraduate or graduate and as applicable the number of credits in which you will begin enrollment for each MHEC term or the number of clock hours you expect to attend during each MHEC t
67. stitution is not listed click the Help icon in the top right hand corner Adding or removing an institution on this page applies to your MHEC application only To add or delete a school code to your Free Application for Federal Student Aid FAFSA log on to FAFSA on the Web at www fafsa ed qov Most awards are not available for summer term enrollment Click the Help icon in the top right hand corner for more information 2010 2011 Your Current Institution Mo institutions currently selected Use this screen to make any updates to your expected enrollment including your housing Status at the institution s currently on your MHEC record You can also add an institution to your record Update Your Enrollment Information Click Edit Enrollment From the dropdown select the correct enrollment information for each term for all institutions on your record When you have made all of your updates click the Update button To return to the enrollment screen without updating any information click Cancel which activates when you click Edit If you will not attend the institution you can either click the icon or select not enrolled for all terms This will remove the institution from your record If you change your mind later you can reinstate the institution by using the Add an Institution feature lf your institution has certified your enrollment for the term the field will be grayed out and you will not be able to update it Contact
68. t Date Amount Date Sci Tech Eng 12 000 00 11 829 98 3 40 9 72 09 21 2010 203 44 08 16 2011 203 44 07 27 2011 54 Be A i MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND MAY 2012 MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION PROCESSING SYSTEM Account History Transaction History provides detail on all transactions award disbursements interest accruals payments credited applicable to your account Status History displays a history of your service obligation and repayment statuses B Account History Program Sci Tech Eng Current Status In Repayment B Transaction History Date Type 08 16 2011 Interest 07 27 2011 Payment Received 04 01 2003 Disbursement 11 06 2002 Disbursement 03 15 2002 Disbursement a1 inwainaAnt Miehurenmant B Status History Start Date Description Interest 09 21 2010 In Repayment Service History If you were in service at any time Service History displays a summary of your employment information Account History Program WSSAG PTOT Current Status In Service B Transaction History J Status History B Service History Start Date End Date Employer Status 09 01 2010 Johns Hopkins Hospital Full Time 55 MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Change Password Change Your Password Please change your password below Passwords are case sens
69. the U S Armed Forces stationed in MD or the child or spouse of an active duty member who is stationed in MD Answer Yes if you are on active duty in the U S Armed Forces Air Force Army Coast Guard Marines or Navy stationed in Maryland or if you are the dependent of an active duty member of the U S Armed Forces who is stationed in Maryland ee ta MDCAPS STUDENT USER MANUAL NDC APS MARYLAND COLLEGE AID MAY 2012 PROCESSING SYSTEM HIGHER EDUCATION COMMISSION lf you answer Yes to this question and your State of Legal Residence is not MD you may be asked to provide a copy of military orders to document this status If you are the dependent of an active duty member of the U S Armed Forces you must also provide a copy of your birth certificate or marriage certificate as applicable Did you relocate to Maryland within the past 12 months as a result of Base Realignment and Closure BRAC Answer Yes if you are a civilian employee of the U S Armed Forces an employee of a defense contractor or the dependent of a civilian employee of the U S Armed Forces or defense contractor whose position was transferred to Maryland for the duration of their continuous employment as a result of a decision by the Base Realignment and Closure team If you answer Yes to this question and your State of Legal Residence is not MD you may be asked to provide supporting documentation such as a copy of the DD Form 1614 civilian
70. ther items on your To Do list that can be completed online Please check the box next to the document s you are submitting _ High School Transcript s LIGA High School Counselor Certification Print and mail this cover sheet with your document s to Maryland Higher Education Commission Office of Student Financial Assistance 6 North Liberty Street Ground Suite Baltimore MD 21201 40 ism E MDCAPS STUDENT USER MANUAL MD C A PS i MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Check Your Application Status Application Status Click on the program name to see Conditions of Award for your award 2012 2013 Guaranteed Access Grant Status Incomplete OI no longer wish to be considered for this scholarship Application or Required Documentation Status Due Date Receipt Date Guaranteed Access Grant Application Received N A 01 09 2012 Free Application for Federal Student Aid FAFSA Not Received A FAFSA on the web High School Transcript s Not Received N A GA High School Counselor Certification Not Received N A Download this document To return to the top of this page click here The Application Status screen provides information on the status of your application s and any supporting documentation It is possible for your status to vary by institution Click on your status to navigate to the Awards screen for more information For a descrip
71. thin the application Applying online is a fast way to submit your MHEC application however if you would prefer to complete and submit a paper application contact MHEC You do not need to complete this application to renew a grant or scholarship If the award you would like to renew requires a Free Application for Federal Student Aid FAFSA be sure you file your FAFSA before the program deadline For specific information on award renewal requirements click the click here link in the Introduction section What would you like to do If you have not previously completed the Initial Info About You section you will have the option to click the Apply link to start your application 6 MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID MAY 2012 PROCESSING SYSTEM HIGHER EDUCATION COMMISSION If you have already submitted the Initial Info About You section of your application you will have two options Add Another Program to My Application which allows you to apply for another MHEC program and View My Information which allows you to view and print a summary of the application s you have already submitted If your Initial Info About You section is partially complete you will have the option to click the Continue Application link to complete your application Online Application Overview Application Overview Overview Apply Online for Maryland Higher Education MHEC Financial Aid Programs Overview Initial Info About Yo
72. tion of the award program click the name of the grant or scholarship A separate browser window will open your MDCAPS session will remain active Close the window after you have read the information If your status is Incomplete you may chose to withdraw your application for the program by clicking in the box underneath the name of the program This will activate the Save button Be sure to click on Save to confirm before navigating away from the screen In the Links column are hyperlinks to FAFSA on the Web and to any documents you must download print and submit to MHEC to complete your application or complete online Click the To accept your award online link to navigate to the Awards screen to accept your award If you have been offered an award at more than one institution you must first go to the Enrollment screen to update your enrollment status to one institution per term 41 a MDCAPS STUDENT USER MANUAL MDC A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Promissory Notes and Service Agreements Application Status Click on the program name to see Conditions of Award for your award 2011 2012 Graduate Nursing Faculty Scholarship Status Awarded Application or Required Documentation Status Due Date Receipt Date Links Graduate Nursing Faculty Scholarship Application Received N A 04 07 2011 Institutional Sponsorship Form Received N A 04 19 2011 Download this document
73. titution select the first option a Maryland two year or four year institution You can select only one option Your response to this question is used to provide an initial determination of your eligibility for MHEC scholarship and grant programs It will not prevent you from applying for any of the MHEC programs nor will it prevent you from changing your mind at a later date ice MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM lf you are selected for an MHEC program and you file a Free Application for Federal Student Aid FAFSA your award will be calculated for each institution you list on your FAFSA that participates in the program Also you can update or add institutions by logging in to your MDCAPS account You will only be able to use the award at one institution per term however you may request your award be transferred to another eligible institution for the second term e plan to attend a Maryland two year or four year institution Two year and four year institutions include all Maryland colleges universities and community colleges If you intend to enroll in a graduate or professional degree program at a Maryland institution select this option select the institution you are most likely to attend from the dropdown box located directly above the Next button e plan to attend a Maryland vocational school trade school or career school Vocational
74. u i F 7 i Use the Next and Previous buttons at the bottom of the screen to move from page to page in the form If you use your browser s back and forward buttons you may lose data Aid Programs What are the steps to complete the application Applying for MHEC Programs FAQ The first step is to complete the Initial Info About You section Some fields may be pre filled with data on the MHEC system from a prior application or from your Free Application Glossary k ne eee a E for Federal Student Aid FAFSA Please review any pre filled data and make any necessary changes After you complete the Initial Info About You section of the application you will be presented with a list of programs for which you may be qualified If you start the Initial Info About You section but do not complete it you can continue your application the next time you log in Begin Application for Fall 2012 Spring 2013 Begin Application for Fall 2011 Spring 2012 The application sections are listed in the left hand toolbar and there are links to the Applying for MHEC Programs FAQ and a Glossary which is a list of terms used by MHEC and their definitions These links are available on every application screen Steps to completing the online application 1 Click the Begin Application link It is important to select the correct year The application link for the upcoming academic year will be available in January From January to early summer two
75. ur application by logging in to your MDCAPS account mec yee HIGHER EDUCATION COMMISSION Confirmation A Applicant Information RA Institution Info RA High School Info RA Certification Applying for MHEC Programs FAQ Glossary MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID MAY 2012 PROCESSING SYSTEM GA Application 2011 2012 Confirmation Page You successfully submitted your online application for the program listed in the green shaded bar above on 03 15 2011 Your application submission date will display when you view your application through your MD CAPS account To download and print a copy of your application click the Print Summary button To apply for another program click the New Program button You can add a program to your application at a later time by logging on to your MD CAPS account To finish click Next and view your To Do list It will provide details on any additional documentation required to complete your application s All required documentation must be complete and received by the Office of Student Financia Assistance by the due date for your application to be considered Login regularly to your MD CAPS account to check the status of your application A Download Adobe Acrobat Reader This page confirms the submission of your application for the program listed in the green shaded bar New Program click this button if you want to apply for another MHEC program
76. ur application you will only be able to view it You must make any changes to your address or enrollment information by logging on to your MDCAPS account and selecting the appropriate WJ Certification option from the Main Menu Applying for MHEC Programs FAQ Submit au View Summary Print Summary l Download Adobe Acrobat Reader Glossary View Summary Click to view your application responses before you submit your application You will be able to view your application after you submit it but you will not be able to access it to make changes If you need to correct any information click the Previous button until you reach the page with the incorrect data Make your changes and then click Next on each page to return to the Submit Information page 36 AN FES E E MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND MAY 20 1 2 MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION PROCESSING SYSTEM Print Summary Click to download and print your application before you submit tt To print your summary Adobe Reader must be installed on the computer you are using A link to download Adobe Reader is provided You will have the option to view and print your application after you submit it That summary will include the date you submitted the application Submit You must click the Submit button to complete your program application submission You can update your contact and expected enrollment information after you submit yo
77. wed you do not need to reapply You may complete an online application for any program that has an Apply link regardless of the section it is in The academic year for which the application is active is shown in the link Click the Apply link to access the application There will be additional questions for you to complete 99 ta MDCAPS STUDENT USER MANUAL NDC APS MARYLAND COLLEGE AID MAY 2012 PROCESSING SYSTEM HIGHER EDUCATION COMMISSION If the application year is not showing yet check back regularly Log in to your MDCAPS account and select Apply Online On the next screen click Add Another Program To My Application Applicant Information Summary This screen is a summary of your demographic information from the Initial Info About You section of the application You cannot update information on this screen You can update your name permanent address mailing address and email address by selecting Update Your Contact Information from the menu dropdown on the upper left hand side of the screen However if your Social Security Number Date of Birth or Residency Information is not correct you must contact MHEC Click the Email Us link on the top toolbar 208 x MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND IVi ON 2 MARYLAND COLLEGE AID May 2012 PROCESSING SYSTEM HIGHER EDUCATION COMMISSION a Applicant Information E SSN Last Name First Name Middle Initial DOB
78. which you received a grade of C or better or Pass if your course was Pass Fail If your course was Pass Fail enter P for Pass Enter only the amount of tuition you paid for the course do not include any fees or book expenses Tuition paid must be entered in full dollar amounts without punctuation For example type 50 instead of 50 00 294 x MDCAPS STUDENT USER MANUAL NDC A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Course Tuition Information After entering all of your course information review the Course Tuition Information summary section If it is complete and correct click Next If any information is not correct delete the entry by clicking the red in the Delete column Re enter and save the information Armed Forces VAIC AI Applicant Information Please select the option s that describe your status for this scholarship RA Institution Info C Armed Forces g Certification A veteran who served at least 60 days in the conflict in the country of Afghanistan or Iraq An active member of the U S Armed Forces who served at least 60 days in the conflict in the country of Afghanistan or Iraq A member of a reserve component of the U S Armed Forces of the United States who served at least 60 days in the conflict in the country of Afghanistan or Iraq Applying for MHEC Programs FAQ A member of the Maryland National Guard who was activated and served at lea
79. y Fire and LARP program awards are paid directly to you or are made co payable to you and a lender or your service organization Award Payment Information Below is a summary of any payment of your award s to your institution Payments are made after your institution has certified your eligibility which happens after the term has begun A negative amount indicates payment was made to the institution but all or a portion of the payment was returned to MHEC Enrollment based awards Award Year Term Payee Program Payment Amount Process Date 2009 2010 Spring Term 2 Frostburg State University Senatorial 31 300 00 03 08 2010 2009 2010 Spring Term 2 Frostburg State University EA 550 00 03 08 2010 2009 2010 Fall Term 1 Frostburg State University EA 550 00 11 03 2009 2009 2010 Fall Term 1 Frostburg State University natorial 31 300 00 11 03 2009 2008 2009 FALL 2008 Frostburg State University EA 1 200 00 03 04 2009 2008 2009 SPRING 2009 Frostburg State University EA 1 200 00 03 04 2009 2008 2009 SPRING 2009 Frostburg State University Senatorial 31 300 00 03 04 2009 2008 2009 FALL 2008 Frostburg State University EA 1 400 00 02 04 2009 2008 2009 FALL 2008 Frostburg State University EA 1 400 00 10 14 2008 2008 2009 FALL 2008 Frostburg State Universi Senatorial 31 300 00 10 14 2008 EN MDCAPS STUDENT USER MANUAL MDC A PS MARYLAND MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 20 1 2 PROCESSING SYSTEM Notificatio
80. you earned credit s If you did not earn credits enter 0 Click save after each institution entry f Institution Info e If you attended a Maryland institution when you begin your entry in the Institution Name field institutions matching your entry will appear in the Search Results column Click the name of the C Institutions Attended institution you attended to complete the entry Otherwise enter the institution name in full O Major Service Obligation Area TETEE Institution Search Results Institution Name g Certification Dates Attended Name Code Applying for MHEC Programs FAQ From mm yyyy To mm yyyy Glossary Credits Earned Degree Awarded Have not attended O Save Institutions Attended Credits Name Earned Degree From To Remove Indicates Required Field Provide the requested information on all institutions you have attended after high school including the one you currently attend if applicable regardless of whether or not you earned any credits Enter information for one institution and click Save The information you saved will appear in the Institutions Attended section Then enter information for another institution if applicable If you had a break in enrollment at an institution make separate entries for each consecutive period of enrollment If you are enrolling for the first time click the Have not attended box in the middle of the screen and click Next After you have
81. your keyboard as follows Data fields use the Tab key to move through data fields or Shift and Tab to move backwards Next or Previous button Tab to the button and press Enter Check box press the spacebar to check or to uncheck a box Radio buttons use the upt and downt arrows Dropdown boxes use the upt and downs arrows Icons such as oS are used throughout the system Hover your mouse over the icon anda text description will appear Additionally some icons such as te will open a pop up box containing information when you click on them NDCAPS MARYLAND HIGHER EDUCATION COMMISSION sacanseusiss Hello New Applicant Student Navigate to any screen from within the system by clicking the Menu dropdown on the top toolbar and selecting an option Breadcrumbs at the top of each page follow the path you took from the Main Menu Click an underlined breadcrumb to link to a page along that path To return to the Main Menu click the HOME breadcrumb FAQ and Email Us icons are located on the top toolbar and are accessible from any screen Your session will end automatically if it is inactive for a period of time You must log in again with your username and password MARYLAND HIGHER EDUCATION COMMISSION Main Menu MARYLAND HIGHER EDUCATION COMMISSION NDCAPS MARYLAND COLLEGE AID PROCESSING SYSTEM MDCAPS STUDENT USER MANUAL MAY 2012 MDCAPS MARYLAND COLLEGE AID PROCESSING SYSTEM Hello New Applicant
82. your Financial Aid Office who will be able to make any needed updates to your record 43 ism E MDCAPS STUDENT USER MANUAL MD C A PS MARYLAND COLLEGE AID HIGHER EDUCATION COMMISSION MAY 2012 PROCESSING SYSTEM Add an Institution To add a Maryland institution to your record click the dropdown and select the institution Select your enrollment and housing status for each term from the dropdowns and then click the Add button You may need to correct the enrollment status at institutions on your record before one can be added Only Maryland institutions that are eligible for participation are listed in the dropdown If your institution is not listed it generally means that you cannot use an MHEC award at that institution The exception is legislative scholarships which may be used at an out of state institution if your major is not available at a Maryland institution it is a unique major and the legislator awarding you the scholarship agrees that the award can be used out of state You must apply to your senator and or delegate for a scholarship and also apply for unique major status every year If MHEC approves your unique major application the institution will be added to your record To apply for Unique Major status submit the items listed below to Unique Majors Maryland Higher Education Commission Office of Student Financial Assistance 839 Bestgate Rd Suite 400 Annapolis MD 21401 1781 1 A letter requesting unique

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