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proxSafe Manual_Version 3-5-3_BN Rewrite_25 Apr 11

1. 14 5 KeyTag release mode 14 0 USOT 15 ROEN USE Sica tea aaa atasa ata atol ata uU pt Sala al 15 6 1 1 Assigning user cards to users at the terminal eee 16 CZU Er IONA UO RE REE EE 17 SE ES 6 II KEYI aS ET 18 6 4 Assigning key Tag groupe 19 6 5 Assigning time proiles eee eee eee aaa eee eee eee 20 Kor Selle E LEVI E 21 6 7 Remote key Tag release user defined eee eee eee 22 S MOY UA Ss ame on a a d a ai aa iai aa aa 22 7 1 Creating new KY TAGS eee eee eee nnne nnns 23 PTE 23 7 2 1 Defining the key I ag release mode Single Dual Triple user access 24 7 2 2 User group ag 24 7 2 3 Emergency release Imnon user detmed eee eee 24 7 3 Assigning atc EM 25 7 4 Assigning terminal E e nicio ia ion ata a n lt i a an fa dt 25 7 4 1 Teach in procedure of the electronic key Tag number 26 7 4 2 Change keyTag position 26 DANTE 26 7 6 ASSIGNING Key Lag GIOUDS sute a sita ana a a na ap a a al n ta 27 V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 3 deis er proxSafe Commander Software 3 electronic BE Ke DE ENG 27 8 1 Creating new items 28 eue Her Ela Wed E ln i coat dire uita atasati aaa ia ai m a ale i i i i a da UE 28 9 ICV Trag GONE e ii ai a aaa 29 9 Greaund WOW Kev rag grossi nitum Evita eat alta atasate ae he 29 9 2 KeyTag group Imtormaton
2. Edit report Assigned kevTags Assigned kevTag groups Add new report Report name Report description Define data range Custorni gt Date range Fram To Dave Reset Figure 45 New Report Creation Screen 13 2 2 Assigning users to user defined reports Assign the users with the Assigned Users tab as described in 3 6 All events listed in this report will only contain those keyTag movements in which one or more of these assigned users took part Create report Edit report Assigned users Assigned keyTags Assigned keyTag groups Add new report Filter Fiter Unassigned users Assigned users Select report Administrator Fondren Gene E Current keyTag location Lambert Gilles Foy Elizabeth Lloyd Brendon Hagan Kathy EH User held keyTag information McCarthy Laura Miller Janna EH All events of today Miller John Morton Craig E All events of this week Nader Talita OH All events of this month EE mil CA WE Smith Thomas m Icar key takeout dia Dal Stern Dominique rebruary 2007 Texier Nicolas 2 weekend 07 03 01 Figure 46 Assigning User s to New Heport Data Specification 13 2 3 Assigning keyTags to user defined reports Determine which key Tags should appear in your report Select the report first on the left hand side of the screen you want to assign key Tags to then click on the tab Assigned key Tags and assign single key Tags from the list in
3. Filter Unassigned keyTag groups Assigned keyTag groups Select report cleaning facilities keys car keys emergency exit keys EH Current keyTag location laboratory keys EH User held keyTag information Loi PM EH All events of today EH All events of this week EH All events of this month El CA WE car key takeout February 2007 weekend 07 03 01 Figure 48 Assigning key Tag Groups to New Report Specification 44 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 1 1 deister ST proxSafe Commander Software 3 electronic 13 3 Viewing processing reports Each report can be viewed by turning to the tab View Report It may also be printed select Print on top of the report or exported as a PDF or CSV file select PDF or CSV The CSV file has a comma separated format and can be imported into any CSV compatible software such as Microsoft Excel Create report View report Edit report Assigned keyTags Assigned keyTag groups Add new report Filter Print PDF CSV Select report kevT EH Current keyTag location pod User name Event Time User name Event Time E User held keyTag information car key Mar 29 2007 Mar 29 2007 S01 Fondren Gene 4 57 20 PM Unknown Returned 2 50 28 PM S02 Daniel 4 55 43 PM EH All events of this week car key Mar 14 2007 Mar 14 2007 A car key Mar 29 2007 BCA we EECH foss car key takeout carkey Vanderbuild Mar 1
4. The second method is called Emergency Release and is performed non user defined i e no key I ag holder is shown within the according reports see 7 2 3 Emergency release 14 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister ST proxSafe Commander Software 3 electronic 6 Users The second item of the main menu list manages the administration of the users who are admitted to the terminals Here you are given all information concerning known users new users can be added and user data and assignments of known users can be edited 6 1 Creating new users To create a new user click on the button Create User The appropriate tab Add new user will open as shown below information keyvTags groups profiles terminals release user User name terminal display First name Surname E mail address Mobile phone number Landline number oT Department Terminal user level user sl Identification Bread sl Card number FIN Max number of simultaneously limitless sl borrowed keyTags valid valid v Define time period Save Reset Figure 9 New User Screen Ready for Data Entry In this Window you are prompted to enter the personal data of the new user name address phone department etc to define the user level the user should have at the terminal administrator or user and to determine the way of identification at the terminal V04 25 11 pr
5. deis er proxSafe Commander Software 3 electronic 4 Types of users User levels There are two completely different types of proxSafe users Terminal users and web users I e software users Both types may be assigned different user levels Terminal users can have administrative access to the terminal or they can have standard user rights which basically consist of taking or returning assigned keys or other assets This type of terminal user is most frequently dealt with in this manual and will from now on simply be called user The web users or software users are the persons authorized access to the proxSafe Commander Software and they are assigned to one of the three different software user levels Administrator super user and user The different rights of these software users are described in chapter 16 Administration These users will from now on simply be called web users 5 KeyTag release mode Key lags can be taken from a cabinet in two different ways The standard way of taking keys is to register at the terminal and then be allowed to remove the assigned keys The second way is to take keys by remote control of the Commander software not using the terminal There are two methods to do a remote keyTag release within the Commander Software The first method is user defined i e the name of the user will be shown in the related reports together with the event name release see 6 7 KeyTag release user defined
6. 3 6 Assigning objects terminals users keyTags Assign objects such as terminals to users or users to keyTags with the following method First select the object you want to assign to another item Two frames in the selected submenu will open with a list of Unassigned objects on the left side and a list of Assigned objects on the right side Assigning an object can either be done by double click on the name of the object within the frame Unassigned objects or by selecting the particular object first and then using the blue double arrows gt gt Both ways will instantly move the wanted item from the left list to the right list without the requirement to Save Withdrawal of assignment works in the same fashion but with the blue double arrows lt lt Create user Filter Terminal All terminals DI Select user Pa E EAD MO Unassigned keyTags Assigned keyTags g Administrator g Fondren Gene g Foy Elizabeth g Hogan Kathy g Lambert Gilles g Lloyd Brendon g McCarthy Laura g Miller Janna g Miller John g Morton Craig Figure 8 Assign Object Screen laboratory R01 laboratory R02 laboratory R03 laboratory R04 The example above shows how the keylag laboratory R05 assigned to the selected user Kathy Hogan By using the control key or shift key multiple objects can be selected for assignment V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 13
7. 3 4 Preferences The Preferences window provides and allows editing of terminal information including terminal name the adjusted bus address and the adjusted ComPort Grey fields are information and may not be edited white fields may be edited but only if the engine is stopped The keyTaglndex Sort defines the sorting parameter for the keyTags in the terminal display either direct indication of the slots check box or index indication from the database uncheck The History View option if checked allows viewing the history at the terminal Closing Delay Time sets the cabinet open time in seconds following any button press at the terminal key pad C button cabinet will immediately close after C has been pressed if access takes places outside opening time The default value is 10 seconds If a new cabinet s have been added to the terminal click on the Search button at the bottom of the window Note To not insert wrong keys in the terminals before starting the search function Please remove all wrong keys with the terminal Wrong Keys function Refer to the User Manual for the proxSafe Terminal prior to adding new cabinets BH DataCommtEngine Main Entrance ad System Action Window 7 Start Engine Ef Terminals ER COMI ER con 1 ER COMI COMIS El Main Entrance KI Main Entrance S Status Bus amp ddress 5 4 penTime m B Preferences ComPart COMT3 SenalNumber 1335 Hardw are ersi
8. 50 T6 AANIINISIL A ON EN 50 4 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister proxSafe Commander Software 3 e ectronic 16 1 Creating NEW RE TEE 51 16 3 Assigning terminals to web userg eee eee 52 16 4 Editing WED user e e CN 53 UE kes SE EE EN sia aere 54 17 LANGUAGES SCIOCIION EE 55 10 LOGOUT eenn E EE E R 56 19 Problem Solving Error Message s 57 20 DataCommEngine eere 61 20 1 Starting the engine Login nennen nnn 61 20 2 Standard settings of the enge E 62 20 9 Managing tne terminals assai GEM SER NAHE RH LR Ht E V HZ iasa ea oa 64 EG SE NEN 65 2 OS GE 0 1 e e 66 20 3 3 Open times of the cabinet eee eee na 72 ZEE Ee 73 Appendix A References 74 Appendix B Terminal Module Feature Options 75 V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 5 deis er proxSafe Commander Software 3 electronic 1 Introduction The proxSafe Commander Software supports all the products in the deister proxSafe family such as proxSafe maxx mini8 pillar flexx and others Daily administration management and supervision of each and every proxSafe product is carried out from this one browser interface This software is web based meaning that the different services that are necessary to work together can be installed on different PCs and or servers for example the web browser the web se
9. Edit web user 16 2 Assigning terminals to web users Click on the tab Assign terminals select the web user needs and then assign or remove terminals as described in 3 6 Note The web user will only have software access to those users and keylags assigned to those terminals to which the web user has been granted access Edit web uer Wob user hemi Wen uer key TEJE Edit rights Orente web uer Cabe sei Unassigned terminals Assigned terminals Figure 56 Assign Terminals to Web User Screen V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 51 deis er proxSafe Commander Software 3 electronic 16 3 Editing web user rights On the register card Edit Rights the rights for each web user depending on what category the user belongs to can assigned to the selected web user from the dropdown menu above Edit web user Web user term nals Wen user keyTags Edit rights Create web user Global settings Select web user dmm 2 Users view E Edit d User groups Viem E Edit eil User time profiles View Bl Edit E vd 3 keyTags View Edit 19 keyTag groups View E Edit e keyTag time profiles View Edit Items View 7 Edit A 0 Reservations View Edit H Reports view E Edit E mail reporter view E Edit S Fault logging View El Edit E Issue code logging View Edit Logfile view E Edit CN Terminal status View E Edit se Figure 57 Assigning Rights to We
10. be assigned to the selected email report Email addresses can be assigned or removed on this tab as described in 3 6 To delete an email address select the address from the drop down menu at the bottom of the page and press Delete Edit email repart Recipients Add new email repart r i d E Available email addresses Assigned email addresses Jahn Miller amp aeneralmatars carm Max Grandgedcu carm gerald mine tesfold com Add new email address Add gerald rnine textold com Delete Figure 53 Report Email Address Add Delete amp Assign Screen V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 49 deis er proxSafe Commander Software 3 electronic 15 4 History This Tab provides a list of all emails sent by the email reporter If an error occurs in sending an email this error will be listed in the Status column If the status indicates OK the email was sent without error Edit email repart Add new email repart Recipients Email subject Sent an 2 tamke deister grnbh de current keepers of the Key Mar 20 2007 10 35 00 id Tags 3 schaefer deister grnbh de current keepers of the Key Mar 20 2007 10 35 00 l Tags Ge i OK S Ves OK om mage on EE Sassel aa a NE Figure 54 Email Report History Screen 16 Administration The proxSafe Commander Software provides three different web user levels 1 User 2 Super User 3 Administrator Each user type may be assigne
11. eee eee ee nea nnne nnn 30 9 3 Assigning key lags to keyTag groupe 31 TO KE e TI FT 32 TENT TN 32 10 2 User group mmiormaton eee eee nnne 32 10 3 Assigning users to user OrOoUpe nennen nnn nnn nnn n 33 11 KeyTag Time Profiles 33 11 1 Creating new keyTag time proiles eee eee eee eee eee 33 11 2 Key Tag time profile mtormaion eee eee eee 34 11 3 Assigning key Tags to key Tag time porotles eee 34 12 User Time Profiles 35 12 1 Creating new user time profiles eee eee nnn 35 12 2 Settings for user time profles eee eee eee eee 36 12 3 Assigning users to user time profles ne 38 13 NeDOI IS E 39 13 1 Predefined Kee e CC 39 13 11 Current Key Tag locaton FEST oceane anime a ei 39 13 1 2 Current keyTag holder report 40 13 1 3 All events of this day week month reports nenea 41 13 2 TENNE 42 13 2 1 Creating new reporte eee eee nnn nnn 42 13 2 2 Assigning users to user defined report 43 13 2 3 Assigning key Tags to user defined reports sssssse 43 13 2 4 Assigning key Tag groups to user defined reports 44 13 3 Viewing processing Teporte nennen nennen nnne nnne nnns 45 14 Overdue alat E 45 15 EMaANN REDOT EE 46 15 1 Creating new email report 47 15 2 Editing email reporte nennen nnne nnn 48 BRNO 49 is Ae tele aia sanatate ta a e aa aa ada
12. is constantly being renewed if the engine and the terminal is active The message No ComPort connection must not be displayed 64 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister VI proxSafe Commander Software 3 electronic 20 3 2 License Codes 20 3 2 1 About License Codes Beginning with proxSafe Commander Version 3 5 3 all terminals in the system must be activated with a license code to run the selected features Each terminal is licensed separately Options available for each license are listed in Appendix B Terminal Module Option Features Once you have selected the software features required for the installation you will be furnished with license codes one for each terminal in the installation Only install a license code once for each terminal unless you change the features you want the terminal to perform and or make a major change or upgrade to your system 20 3 2 2 Terminal License Insertion Process STEP 1 Open the DataCommEngine window and select the terminal s that must mai hit del The Een Company Figure 70 Inserting a Terminal V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 65 deis er proxSafe Commander Software 3 electronic STEP 2 Initiate the Terminal Wizard by selecting the communications mode of the terminal you are seeking Terminal wizard 22 TCP IP USB ComPort Figure 71 Select the Communication Mode of the
13. proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 1 1 deister VI proxSafe Commander Software 3 electronic 3 2 General Navigation Guidelines On each entry information screen on or more of the following buttons may appear ai the bottom of the screen Save Reset Delete and or Update changes Clicking on Save or Update changes will store the entries made clicking on Reset will dismiss all new entries made at the particular instance of working with the screen and a click on Delete will delete the selected item in the system database and listed on the left of the screen such as user keyTag user group report etc 3 3 Selecting objects from object list The screen shot below shows an example of the basic structure of the screen as it is to be seen after selecting a menu item here for example Users prox a s Commander Lasers bars Tage ite e ip xd m uae nama Earn al Zinglay D PPPs D B al iim im im fo E SE ETT D im A SE eae ber Dong S Local intranet Protected Made Off a uw e Figure 6 Typical Screen Structure User Entry Example On the left side of Figure 6 you find an alphabetical list of all known users user tree assorted in small groups of ten If this was a Key Entry screen you would find a similarly structured list of keys Each group has a heading consisting of the first two letters of the first user name and the fi
14. release button will immediately release the selected key Tag after terminal synchronization Note Because this function allows a non user defined take out of any desired keyTag i e no retracing of the keyTag holder within the according reports the authority to execute such a release must be specifically activated or deactivated for every web user within the Administration menu on the register card Edit rights see also 16 3 Editing web user rights 24 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister ST proxSafe Commander Software 3 electronic 7 3 Assigning users The tab Assign users determines which users may have access to the selected keyTag First select a keyTag Assignment or deletion of access of the each user takes place in the lower part of the window as described in section 3 6 keyTag information Assign users Add new keyTag Unassigned users Assigned users Miller Janna amith Thamas McCarthy Laura Morton Craig Seny Carolin Lambert Gilles Texier Micalas Fondren Gene vanderbuild Daniel Peltier James Mader Talita Sotgia Maria Stern Dominique Administrator van den Haan Harrie P Yildiz Ergun zZarmavicz Vadim Figure 21 Assign Users to key Tags Tab Screen 7 4 Assigning terminal positions Once you have created a keyTag by naming it this keyTag will at first only appear in the left sided list under Unassigned keyTags To register this keyTa
15. selected cabinet are already occupied by other keyTags Select another cabinet or delete an existing assignment of a key Tag V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 59 deis er proxSafe Commander Software 3 electronic 20 DataCommEngine The DataCommEngine engine is must be operating to control the communication between the database and the proxSafe terminal A guide through the program follows with a description of the basic standard settings 20 1 Starting the engine Login To start the communication between your proxSafe terminals and the database you must first start the engine Click on the Windows Start button in the lower left corner then go to programs deister electronic proxSafe Commander v3 and then finally click on Engine which will immediately start the program as shown below DataCommengine System Action Window Start Engine E T Terminalz Figure 62 CommEngine Opening Screen Only the first useafter installation of the proxSafe Commander 3 and any start of the engine after a software update requires login to the engine 2 Preferences Preferences DB Terminals Communication General Server Mame localhost Database Mame pscv3 User Hame sa Password e Test Connection DE Cancel Figure 63 CommEngine Preferences Database Logon 60 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr
16. two authorized users from user groups to confirm key issue authorization keyTag time profiles time profiles can be created for the combination of a keyTag and a user A time span defines when a keyTag is allowed to be taken e g the day and the duration e Alarmer additional tool and a special report in proxSafe Commander showing all active alarms in the system with the capability to launch external software and or to send emails in response to a defined alarm EXO keyTag single assignment Module e keyTag single assignment key Tags are attributed to a particular user after return of the keyTag access to the keyTag is denied keyTag single user assignment one keyTag only can be allocate to one user keyTag group withdrawal several keyTags can be assigned to one user group V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 75 deis er proxSafe Commander Software 3 electronic Interface Options WBS Webservices Module proxSafe webservice all functions possible in the webinterface can be accessed via external software via the WebServices Standard See Reference 5 IEP Import Export feature Module Importer can import all SQL user data out via a csv file Exporter can export report data or SQL user data into an csv file OPC OPC Server Module OPC server event and alarm transmission in real time to OPC server Lenel OnGuard System Module e Interface to Lenel OnGuard Access Contro
17. will shown the name of the assigned item s a second mouse click on the symbol will hide the item s again 26 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister ST proxSafe Commander Software 3 electronic as shown below in the Select key I ag list a 25 laborator RO5 a 26 sate E o 27 car key S01 yan 2457 E o 28 car key 502 EH 7866 d 29 car key S503 9 30 car key 504 9 31 car key 505 Figure 24 Item Display Option 7 6 Assigning keyTag groups oingle keyTags can also be assigned to certain keyTag groups which have to be created before as described in chapter 9 KeyTag Groups In order to do so please select a keyTag from a terminal and cabinet from the left side list and go to tab Assign keyTag groups as given below keyTag information Assign keyTag groups Add new keyTag Unassigned keyTag groups Assigned keyTag groups offices administration rar keys cleaning facilities keys emergency exit keys laboratory keys mobiles Figure 25 keyTag Group Assignment Tab Assignment of the desired keyTag groups as well as withdrawal of assignment then takes place in the windows below as described in 3 6 8 Assign Items This tab allows you to specifically determine items objects that are attached or otherwise associated with the keyTags These objects items may be cars cell phones laptops or any other valuable For assignment of items
18. 11 23 deis er proxSafe Commander Software 3 electronic new options will appear Defining a key Tag release mode and activating a user group flag 7 2 1 Defining the keyTag release mode Single Dual Triple user access Security policy may require that certain i e important keys may only be taken in the presence of more than one person Therefore a keyTag release mode may be selected from three possible modes within the drop down menu single user access dual user access or triple user access his means that a keyTag might only be released after one single two dual or three triple users have properly registered one after another at the same terminal depending on the selected mode keyTag release mode Single sar access v Leer group flag m Figure 20 Single Dual Triple User Release Screen 7 2 2 User group flag An additional safety measure is to activate the user group flag hook in check box see figure above This means that the two or three users as set in the according keylag release mode must be from different user groups for example different departments see also chapter 10 User Groups 7 2 3 Emergency release non user defined The second method see also 6 7 Remote keyTag release user defined for remote key Tag release is Emergency Release First select the keylag then click on tab keyTag Information in the keylag submenu A click on the Emergency
19. 11 V04 25 1 1 deister VI proxSafe Commander Software 3 electronic If the database has been installed on same PC the preset name for the server is always localhost the database name is pscv3 the user name is sa and the preset password is always deister07 or sa in earlier versions of the software After entering the password click on Test Connection If you receive the following message Info xi di 3 Connection OK Figure 64 Engine OK Window then connection between database and engine is working correctly 20 2 Standard settings of the engine Click on the system tab in the upper task list and select preferences ES DatalommEngine System Action Window 7 Preferences h Exit Elf Terminals mM con o COMO m COMIS Figure 65 Selecting Engine Preferences a window will open showing the system settings of the engine The first tab DB is for database as shown above for the login procedure and only contains information about the name of the server the name of the database the database user name and the password The second tab Terminals provides information about the bit length of the card and the Retransmit Time as shown below The bit length of the card depends on the type of card e g mifare legic etc and the type of card reader The preset bit length is 40 bits if you work with other card card reader types please refer to system installer The
20. 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 T deis er proxSafe Commander Software 3 electronic NENNE 54 maximum duration for keyTag witbdrawal eee eee 45 maximum time out duration for key Tag wtdrawal eee 34 FIRED 10 O gll Lei 11 13 26f d 9 one time seal number 23 overdue AIS TETUER 45f 57 P ecu EE 7 9 50f 54 62 zi mosie mois eso lt 16 DO IO a acuza cete aia i tu dieta aa Sacele en d eee eee ul aia e ei 22 251 60 STN M 39ff 47 58 R release 111010 2 M 14 22 24 remote key lag release E 14 22 24 PO 11 13f 22 24 29 34 36 39ff 54 57ff S SIPS Ci AC CSS Src seas C S 24 SOWAT U O E 14 T O EE 26 terminal 13ff 18ff 24ff 31 34ff 38 40f 50 52f 57ff 73 em 73 terminal or to key Tags from this Iermmal eee eee eee 59 ME 16 39 time profile 13 20 33ff 38 45 50 58 60 MESNA 45 64 el GE ACCESS EEE 24 U UV ER RE 6f 9 11ff 24f 29 32ff 38f 411f 47 5Off 56ff 62 i HH 7 Viejos DEE 11 24 32f 50 58 BT Nl sai seer asistat cal sta aa a ia dala ia a N t A ndat 24 ENN 14f 50f BT ME TN 20 35f 38 60 78 proxSafe Manual Version 3 5 3 B
21. 4 2007 be GilleslRetumed Mar 14 2007 503 Daniel 12 44 17 PM 12 45 42 PM EYFebruary 2007 car key Miller Janna Mar 14 2007 Unknown Returned Mar 22 2007 weekend 07 03 01 S04 2 01 26 PM 9 27 56 AM car key Mar 14 2007 Mar 14 2007 504 Miller Janna Issued 12144102 pM Miller Janna 12 46 01 PM car key Mar 29 2007 car key Vanderbuild Mar 29 2007 Vanderbuild Rb Ed Mar 29 2007 505 Daniel 9 13 00 AM Daniel 9 13 10 AM Figure 49 View Report Screen Car Key Takeout Example 14 Overdue alarms The proxSafe Commander Software generates keylag overdue alarms automatically when keyTag programmed time limits have been exceeded There are three different types of overdue alarms 1 user time limit exceeded 2 keyTag time limit exceeded 3 keylag duration exceeded These alarms are triggered when a user keeps a keyTag outside the defined time frame for determination of the user time limit refer to chapter 12 User Time Profiles or a keyTag has not been returned within the assigned keyTag time limit for determination of the time span for keyTags see chapter 11 KeyTag Time Profiles or if a keyTag is kept longer than allowed the maximum duration for keylag withdrawal has been exceeded see 11 2 Keylag time profile information settings Note These overdue alarms are only shown in the original Current keeper information report Once an overdue keyTag has been returned the alarms are no l
22. 905 837 5666 Fax 1 905 837 0777 info deister electronic com Japan deister electronic Japan LTD Toshiba Hoshikawa Bldg 4F 2 4 Kawabe cho Hodogaya ku Yokohama shi Kanagawa 240 0001 Tel 81 50 5534 5167 Fax 81 90 4425 1153 info deister jp 2800 Mechelen Tel 32 0 15 28 09 68 Fax 32 0 15 28 09 71 info benelux deister com The Netherlands deister electronic office Tolnasingel 3 2411 PV Bodegraven Tel 31 0 1726 32970 Fax 31 0 1726 32971 info nl deister com France deister electronic france 101 rue Pierre Semard 92320 Chatillon Tel 33 0 1 47 35 78 78 Fax 33 0 1 47 35 92 59 info deister fr
23. BN Rewrite 25 Apr 11 V04 25 1 1 deister VI proxSafe Commander Software 3 electronic 9 3 Assigning keyTags to keyTag groups Assignment of keyTags to keyTag groups is performed in the tab KeyTag group members First select the desired keyTag group from the left side list and then select the terminal and or cabinet you want to assign keyTags from Now you can assign single key Tags from the list in the window below or remove the assignment as normal described in section 3 6 KeuTag group information KeyTag group members Add new kevTag group main Entrance Cabinet 1 Terminal kevTags from cabinet Unassigned keyTags Assigned keyTag office A1 car key S01 office A car key 502 office AS car key S03 office Ad car key S04 office A5 car key 505 office AB office T office AB office AY office A10 mobile 01 mobile 02 mobile 03 mobile 04 mobile 05 Figure 30 key Tag Group Member Assignment Tab V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 31 deis er proxSafe Commander Software 3 electronic 10 User Groups Just as related keyTags can be combined in keyTag groups users can be combined in user groups as well for example if they belong to the same department share the same rights or have other attributes in common You must define user groups if you want to make use of the User group flag option as described in 7 2 2 User group flag this is important if you are using 4 and 6 e
24. EH All events of this week E All events of this month I CA WE Mar 14 2007 10 23 31 AM EEE n 8 mans cabinet poe o ERIE RR gt rm cem m mem ice aS cabinet Maria 2007 10 2411 AM amp cas cam 7 Sidecar cabinet e O ia ne cabinet gt emen came se fica ase cabinet Maria 2007 10 249 AM aa mobileor came O OOOO a moo came sa mobile os cabinet aa meobileos cabinet as mobile os cabinet se mesaoe cabinet 17 mobile 07 unknown Maris 2007 11 82 92 AM 38 mobile 08 unknown Maris 2067 41 92 51 AM as _mobiteos cabinet ae moea cabinet Figure 41 Example Heport Current key Tag Location al 2 7 il al il al al proxCylinder number keyTag name Last event time i 1 1 1 1 al 2 3 4 5 6 7 8 9 V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 39 deis er proxSafe Commander Software 3 electronic It gives information about the proxCylinder number the holder of each keyTag and the time of the last event for example the time of the last return of a specific key Tag All terminals and assigned cabinets are listed separately 13 1 2 Current keyTag holder report The second
25. Issued Mar 29 2007 5 17 08 PM Mar 29 2007 2 17 11 PM Figure 44 Example Report All Event of This Week office A4 Unknown Released 13 2 User defined reports Predefined reports cannot be edited If a web user requires more detailed information for example a special group of keyTags or the events of single users or view events of a particular period in the past a specific user defined report needs to be created Note User defined reports require mandatory assignments of users and keyTags key Tag groups and they will only show keyTag events where all these assignments apply 13 2 1 Creating new reports To create a new report click on the button Create report on the left side of the screen and the tab Add new report will be opened On this tab you enter a name and report description optional A timespan Data range must also be determined by either selecting from the suggestions given under Define data range for example last 24 hours last 30 days always etc or user defined using the Data range fields From and To Save your entries and the tab Edit report will open where further editing is possible 42 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister ST proxSafe Commander Software 3 electronic Following the initial definition the remaining information must be determined e g which users key Tags or key I ag groups are to be reported
26. Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister VI proxSafe Commander Software 3 electronic Time profile information Assign keyTags Add new time profile Hogan kathy User Main Entrance Cabinet 1 Terminal kevTags from cabinet Unassigned keyTags Assigned keyTag laboratory ROS laboratory RO laboratory RO laboratory ROS laboratory RO4 Figure 36 keyTag Assigment to Time Profile Tab 12 User Time Profiles Certain users may have restricted access to their assigned keyTags within a defined time profile for users assigned a specific terminal Once a user time profile has been created and assigned to a user for a specified terminal these assignments can also be changed within the submenu Users on the tab Assign time profiles see also 6 5 Assigning time profiles 12 1 Creating new user time profiles For defining a user time profile click on submenu Users and then select User time profiles from the according drop down menu Click on Create time profile and the program will immediately open the according tab Add new time profile Time profile information Time profile settings Add new time profile Time profile name cleaning time workdays only Save Reset Figure 37 Creating a User Time Profile Screen Entering a name and saving your entry will pass you directly on to the tab Time Profile Settings see 12 2 On the card Time profile information onl
27. N Rewrite 25 Apr 11 V04 25 11 deister VI proxSafe Commander Software 3 electronic EE 14 22 24 39 41ff 47 user defined report 421f Ve oe 7 9 11ff 17 19 21f 24f 29 32f 35f 38 42f 50ff 57 59 V VE Vo EEE n don oa ti aa si 16 60 W VEI Beie ase tit miti ee er E A ta ti ra 6f Web ANI e ee 7 9 14 17 22 24 42 50ff 56f 59 NEE 7 57 V eg Uc E 50f WED USE LCE 17 22 24 53 57 EEE acte ti a AIA i ai E M ai d dl i na 10 KO a LE MM Eee cena ae anina UU T UU O i dlui e cada 13 V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 79 deis er proxSafe Commander Software 3 electronic 80 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 1 1 deister electronic Great Britain deister electronic UK Ltd Stapleton Way Enterprise Park deister worldwide Americas Deister Electronics USA Inc 9303 Grant Avenue Manassas VA 20110 USA Tel 1 209 368 2739 Fax 1 209 368 9791 info deister com www deister com Belgium amp Luxemburg deister electronic office Business Park E 19 Spalding Lincolnshire PE11 3YQ Battelsesteenweg 455 A Tel 44 0 1775 717100 Fax 44 0 1775 717101 info deister co uk Germany deister electronic GmbH 11 13 Hermann Bahlsen Str Tel 49 0 5105 516 01 Fax 49 0 5105 516 226 info deister gmbh de Canada deister electronic Inc 1099 Kingston Road Suite 212 Pickering ON L1V 1B5 Tel 1
28. Tags can be released remotely via Commander keyTag groups keyTags can be combined in groups Learn new cards via webinterface new card data for users can be directly entered in the webinterface e Items defining data for objects can be stored as an item these can be mapped to a keyTag e Standard reports reports list all events of the system e g keyTag taken by which user at which time custom reports can be created Email reports reports can be sent via email pdf html export of reports reports can be stored as a html file for printing or as a pdf Graphic views the current status of the system can be seen in a graphic view log files all changes in the webinterface are recorded and displayed in the log files proxSafe mobile login for terminal users they can see and change their own data and pin for the terminal 74 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister VI proxSafe Commander Software 3 electronic Feature Options FLM Fleet Management feature License monitoring License validity is stored for each user if the expiration date is approaching users get an email notification in advance if license is expired users cannot take any keyTags until it has been renewed in the system Mileage logging When returning a keyTag a mileage value can be entered this value is shown in the reports Fault Code logging When returning a keyTag a fault code can be entered t
29. Terminal If you have installed the latest DigiConnect with your terminal backplane then select TCP IP older DigiConnects may use the ComPort setting consult your DigiConnect documentation If using an SNG3 you will normally select ComPort If using an SNG30 you will normally select USB 66 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 1 1 deister ST proxSafe Commander Software 3 electronic STEP 3 If this is the first access to the terminal in the DataCommEngine a firewall warning may appear Windows Security Alert Windows Firewall has blocked some features of dataCommEngine on all public and private Publisher Path networks C program files x86 deister electronicproxsafe commander v3 basic engine datacommengine exe Allow dataCommEngine to communicate on these networks Private networks such s my home or work network Public networks such as those in airports and coffee shops not recommended because these networks often have httle or no security Figure 72 Firewall Warning for Terminal Access Select Private networks and Allow Access to proceed STEP 4 Find and Select the Terminal of Interest Name IP addre 00 40 9d 38 91 61 Name IP addre 192 1682 32 202 00 40 9d 27 dd 18 Adapter name 00 40 94 38 93 95 Adapter name de customer TCP port 2101 TCP port 2101 Encryption Encryption Figure 73 Selecting a TCP IP Connected Te
30. about example Ha for von den Haan or behind any selection of the three options given below replaces letters you are not sure about one quotation mark for each letter example M rt n for Morton or Martin D range between initials this option will produce a list of all users beginning with the first initial and ending with the last initial of the range given in square brackets example A D shows a list of all names beginning with A B C and D numeration of initials this option will produce a list of all users beginning with the exact letters given in square brackets example A P shows a list of all names beginning with A and P If you want to leave the filter in order to return to the complete list of names clear the entry field of the filter function and you must also click on Filter again 12 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister VI proxSafe Commander Software 3 electronic 3 5 Create button The button in the upper left corner Create will automatically lead you to the Add new screen in the submenu this can also be selected directly After you make all entries made on this card the program will instantly turn to the according register card information where further editing is possible This procedure works identically with all objects including users keylags time profiles custom defined reports and others
31. ags that have already been assigned to a terminal appear under the menu item Terminals of the Select keyTag list while keyTags that have not been assigned to a terminal cabinet and proxCylinder position yet appear under Unassigned key lags in the same list 22 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister ST proxSafe Commander Software 3 electronic 7 1 Creating new keyTags In order to create a new keyTag click on the button Create keyTag on the left side of the screen Then the according register card Add new keyTag will open can also be selected directly keyTag information Add new keyTag kevTag display name kevTag electronic number One time seal number Save Reset Figure 18 New keyTag Tab Entries This tab prompts you to enter the name of the keyTag and an optional one time seal number After saving your entries the program will automatically open up the tab key Tag Information 7 2 KeyTag information keyTag information Add new keyTag keyTag display name office Ag keyTag electronic number 00307783 One time seal number Current proxCylinder keyTag release mode Single user access User group flag 7 Update changes Delete Reset Emergency release Figure 19 keyTag Details Tab This card shows again all the information about your newly created keyTag and two V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr
32. ation to enroll a user is Last Name and Identification information All other information is optional 6 2 User information The left most tab User information shows all newly added users and all other users previously entered into the system Any modifications to user data must be entered here proxSaiie Commander Ken Soles Coll ren H SL Local karse Pocserbed Rode D dg e QE Figure 11 Minimum Data in Completed User Screen V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 17 deis er proxSafe Commander Software 3 electronic 6 3 Assigning keyTags On the next tab Assign keyTags you may assign single keyTag access to the selected user To manage and track a long list of keyTags from all terminals first select the terminals and single cabinets if there are more than one cabinet connected to a specific terminal using the two upper drop down menus User Assign Assign keyTag Assign time Assign keuTag Add new information keyTags groups profiles terminals release user Terminal main Entrance keyTags from cabinet al Cabinets All Cabinets Cabinet 1 K A Unassigned keyTags Figure 12 Terminal Cabinet Selection Screen for key I ag Assignment keyTags may be directly assigned in the lower part of the window as described in 3 6 proxSalie Commander ic Tea Adsense e Leen gies LI BUR YEU Tanmingl l banala Burger B cy
33. b Users Screen The options Show card number see 6 1 1 Assigning user cards to users at the terminal Remote keyTag release see also 6 7 and Emergency keyTag release see also 7 2 3 can be called for by clicking on the small expand contract box in front of either Users or keyTags Checking or unchecking each box will activate or deactivate the particular option 52 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 proxSafe Commander Software 3 deister VI electronic 16 4 Global Settings amp Mail server At the top of this screen are reservation parameters for user self reservation of keyTags At the bottom of the screen are email server settings To use the email report function see chapter 15 Email Reporter the settings for the mail server must be specified On this tab you must enter the reply address the host name of your mail server specify if authentication is required and specify the login name and password Edit web user Web user terminals Web user keyTags proxSafemMobile Reservations keyTags E Mail server Reply address Mailserver hostname Port Authentication required Login name Password Retype password Figure 58 Global Settings Screen Edit rights Create web user 25 V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 Global settings 53 ah n deis er proxSafe Commander Software 3 electronic Edit web user We
34. b user terminals Web user keyTags Edit rights Create web user Global settings ah Global settings User self activation m PIM validity in month 1 Notice of expiration Reservations Locking in advance 4 H g m M Inform keeper Inform responsible person Block administrator tao F Stop reservation after keyTag return Figure 59 More Global Settings Screen 17 Language selection To select the display language click on the drop down menu next to the balloon with the national flags in the upper right corner of the screen Figure 60 Language Setting Screen Select by mouse click and the program will immediately change to the desired language 54 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister ST proxSafe Commander Software 3 electronic 18 Logout To exit the program or change the web user just logout by click on the user name in the logout section last tab from the right in the main menu Home Users KeyTags Reports e Administration Figure 61 Logout Screen V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 55 deis er proxSafe Commander Software 3 electronic 19 Problem Solving Error Messages Problems in handling the Commander Software An individual user loses Related terminal Check if the accesses to previously assignment was removed corresponding terminal is assigned keyTags from the individual user still assigned to
35. d a customized set of rights In general the following rights and restrictions define the different levels Users are allowed viewing without the authority to edit Super users have rights to view and edit most of the configuration settings with the following exceptions The super user has complete responsibility only for certain terminals but not for the whole system Other authority exceptions include Administration level may only change their own password Not allowed to create new web users May not delete any users user groups or time profiles May only view keyTags keyTag groups and reports concerning those assigned terminals Administrators have unrestricted access to all parts of the Software including administrative rights such as creating or deleting web users and editing special rights of all other users 50 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 1 1 deister ST proxSafe Commander Software 3 electronic 16 1 Creating new web users In order to create a new web user click on the tab Create web user in the administration submenu Enter a login name and a password re enter the password to ensure accuracy Select the web user level from the drop down menu Edit web user Web user terminalz Edit rights Create web user Mail server Login name Password Retype password web user level Reset Figure 55 Create New Web User Screen For further editing click on the tab
36. deister AD electronic proxSciie proxSafe Commander 3 User Manual V06 25 11 896101 deis er proxSafe Commander Software 3 electronic Copyright 2011 by Deister Electronics USA Inc All rights reserved No part of this publication may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic mechanical photocopying recording or otherwise without prior written permission of deister electronic GmbH Deister Electronics USA Inc reserves the right to make changes to any and all parts of this documentation without obligation to notify any person or entity of such changes deister electronic GmbH Hermann Bahlsen Str 11 30890 Barsinghausen Germany Phone 1 703 368 2739 Fax 1 703 368 9791 E Mail info deister com Web www deister com 2 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister VI proxSafe Commander Software 3 electronic Content Ts Nah d e Te EL d Le ri 6 2 Opening Commander 3 for the First Time 7 2 1 Starting your Web Browser 7 22 Nan 9 3 General menu guidance 10 Out ICH SETI ray T 10 3 2 General Navigation Guidelines eee nea naeee 11 9 9 Selecting objects Trom Bee e EE 11 om aad ci sita iata aia a be ce A a a a de adu a at 12 SECH MN ai Dote 13 3 6 Assigning objects terminals users kevlagsl eee 13 4 Types of users User levels
37. ed yet within the software Create a user first as described in 6 1 No user group available The user group has not been created yet within the software Create a user group first as described in 10 1 There is no terminal assigned to the selected user Assign a terminal to the selected user first as described in 6 6 No changes possible for this kind of report The selected report is a predefined report which can not be edited see 13 Create a User defined Report There are no keyTags in this cabinet assigned to the selected user Assign one or more key Tags from the cabinet to the selected user as described in 6 3 There are no key Tags in this terminal assigned to the selected user Assign one or more keyTags from the terminal to the selected user as described in 6 3 No key Tag available No keyTag has been created yet within the software Create a keyTag as described in 7 1 No keyTag group available No keyTag group has been created yet within the software Create a keyTag group as described in 9 1 No time profile available No time profile has been created yet within the software Create a user or keyTag time profile as described in 12 1 or 11 1 No keyTag item available No item has been created yet within the software Create an item as described in 8 1 V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 A
38. eel for this fast and accurate way to modify and add time profiles 36 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 1 1 deister ST proxSafe Commander Software 3 electronic proxSaiie Commander The r Local intranet Protected Mode Off far ROH e 1 Z a Figure 39 Time Profile Information Screen with Drag to Add Capability V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 oF deis er proxSafe Commander Software 3 electronic 12 3 Assigning users to user time profiles To assign a user to a user time profile click on the submenu User time profiles and then on the tab Assign user Then select a terminal first from the upper drop down menu and carry out the assignment or withdrawal of assignment from the list in the windows below as described in 3 6 Note It is only possible to assign one particular time profile to a specified user and terminal combination Time profile information Time profile settings Assign user Add new time profile Choose terminal Blue Room Unassigned users Fandren Gene Foy Elizabeth Hagan Kathy Assigned users Administrator McCarthy Laura Miller Jahn Lambert Gilles Morton Craig Lloyd Brendan Peltier James Mader Talita Texier Nicolas Stern Dominique von den Haan Harrie Vanderbuild Daniel Yildiz Ergun zZarnavicz Vadim Figure 40 Assign Users to a Time Profile Screen 38 proxSafe Manual Versi
39. ent of the according terminal s to the selected user V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 19 deis er proxSafe Commander Software 3 electronic 6 5 Assigning time profiles On the following register card you will be able to assign customized keyTag or user time profiles which must previously be created refer to chapter 11 Keylag Time Profiles or chapter 12 User Time Profiles for details For assignment go to submenu Users and then turn to tab Assign time profiles First select a user from the list then select a terminal and an individual keyTag from the drop down menu and finally choose which keyTag time profile and which user time profile you want to assign to this particular key Tag and user User Assign Assign keyTag Assign ime Assign keuTag Add new infarm ation kevTagsz groups profiles terminals release user Terminal All Terminals v KeyTag time profiles Assign keyTag laboratory E01 v To kevTag time profile always valid v User time profiles Assign user to user time profile always valid v Update changes Reset Figure 15 Assign keyTag and or User Time Profiles to a User 20 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister VI proxSafe Commander Software 3 electronic 6 6 Assigning terminals Use the tab Assign terminals to assign or remove single terminals to a selected user as described in 3 6 The assignment of only terminals may be usef
40. er See Appendix B 15 Email Reporter The email reporter is a helpful tool for automatic email about issued keyTags current keyTag holders and preceding events Before the desired information can be sent via email the settings for an email report have to be specified both within the submenu Email Reporter and on the tab Mail server in the Administration menu see 16 4 Mail server 46 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister ST proxSafe Commander Software 3 electronic 15 1 Creating new email reports To create a new email report click on Reports in the main menu and select Email reporter from the drop down menu Click on the Create email report button will immediately open the tab Add new email report Edit email report Add new email report Email repart name Current keyTag holders car keys Email subject all car keys from sales department Select report Current keyTag holder repot v Email repart format ru sl Send empty reports m e Send email repart Daily Send email at E HIO el m Save Reset Figure 51 Email Report Creation Screen Here you are asked to enter a name and subject for the new report Nex select a report predefined or user defined from the list in the drop down menu and define the format for the attached report in the email report format HTML PDF or CSV Select if empty reports shall still be sent e
41. fe Commander software he needs to be assigned to one or more terminals in order to be admitted to the terminals also see 6 6 Assigning terminals Note Assigning a user card to a newly added user at the terminal will only be possible after the particular user has been assigned to keylags keylag groups from this terminal and or to the terminal itself before 6 1 1 Assigning user cards to users at the terminal For identification by card you have to assign a card to a new user directly at the proxSafe terminal After registration at the terminal as administrator you reach the menu by using the blue F button Number 2 in the menu list will lead you to Assign user card The arrow keys help you to find the new user s name third line has to be empty After confirming with the green enter button for assignment at the terminal you will be prompted to present the user card gt also refer to the User Manual for the proxSafe Terminal The card number will then be shown unencrypted in the user information right after terminal synchronization 16 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 1 1 deister VI proxSafe Commander Software 3 electronic Note The card number will only be displayed if the option Show card number within the Administration menu has been activated under Edit rights also refer to 16 3 Editing web user rights NOTE Not all information is required The minimum inform
42. fore within the Commander software Confirm with the green enter button for assignment at the terminal you will be prompted to present the keyTag in front of the keyTag reader gt also refer to the Wiring amp Installation Instructions for the proxSafe maxx chapter 5 Commissioning section 5 4 Teach in of keyTags The electronic key ag number read by the reader will be shown in the key Tag Information following terminal synchronization 7 4 2 Change keyTag position In modify the proxCylinder position of a keyTag later or to assign a known keyTag to a completely different terminal or cabinet you must enter your changes on th3 tab Assign terminals and save your entries with Update changes 7 5 Assigning items Items i e objects of value such as cars mobiles laptops etc may be assigned to a Keytag see chapter 8 Items First select a key Tag then turn to tab Assign Items of the key Tag submenu and carry out the assignment of the selected items from the item list as described in section 3 6 keyTag information Assign Items Add new keyTag Unassigned items Assigned items H AB 2457 mobile Mr Miller H JE 7866 H MP 1227 laptop sales 51 laptop sales 87 laptop sales 53 mobile R amp D Figure 23 Assign Items to keyTags Screen To view key Tags that have items assigned to them there is a snall check box in front of those key Tags A mouse click on the box with a symbol in it
43. g a report of the current keyTag holders when all keyTags have been returned to the cabinet Finally enter the interval for sending the report daily first day of week month and the sending time Send email at V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite_25 Apr 11 47 deis er proxSafe Commander Software 3 electronic 15 2 Editing email reports The settings of any email report can be edited by turning to tab Edit email report and selecting the desired report name on the left Si ProxSafe 3 5 ex mop Sy Favorites ES ProxSafe 3 5 Report Management at proxSaciie Commander Home Users keyTags v Reports Administration Logout admin gt gt Reports gt gt E mail reporter Terminal info mer i i Add new e mail report E mail report name E mail subject Select report Current keyTag holder report E mail report format HTML Send empty reports Send e mail report Send e mail at amp 2010 by deister electronic gmbh Figure 52 Email Report Edit Screen 48 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister ST proxSafe Commander Software 3 electronic 15 3 Recipients Select the tab Recipients to assign email report addresses At the bottom of the window add a new email address and confirm with Add it will automatically appear in the list of Assigned email addresses and therefore instantly
44. g expected default 20 Total is the product of response time and waiting cycle The tab General enables the auto start function option if checked then the engine is started automatically every time the PC server is restarted default setting off x Preferences DE Terminal Communication General P Auto Start n OK Cancel Figure 68 CommEngine Preferences Auto Start V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 63 deis er proxSafe Commander Software 3 electronic 20 3 Managing the terminals The engine manages the proxSafe terminals within the installation To manage the terminals you must insert i e integrate the terminals into the engine communications and or rename or delete them 20 3 1 Status Click on Status to open a dialog window displaying real time information about the communication activity between the selected terminal and the database ai DataCommeEndgine Main Entrance 2 ad System Action Window Stop Engine Terminal Communication Messages get SyncID from terminal Polling the terminal Mo Event To Report end loop start new loop get SyncID from terminal Polling the terminal Mo Event To Report end loop start new loop get SyncID from terminal Polling the terminal Mo Event To Report end loop start new loop get SyncID from terminal Figure 69 Terminal Status Screen In case the engine is active the information
45. g in the system it must be assigned to a specific terminal cabinet and proxCylinder i e to a specific position Click on submenu keylags then on tab Assign terminals and the following screen will open keyTag information Assign terminals Add new keyTag Terminal main Entrance Cabinet Cabinet Cabinet 1 Position proxCylinder 27 Update changes Reset Figure 22 Terminal Assignment Tab Screen Only free i e not assigned proxCylinder positions will be available V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 25 deis er proxSafe Commander Software 3 electronic Select the desired terminal cabinet and position of proxCylinder from the upper three drop down menus store your entries with Update changes and a short red notice will confirm the assignment Changed keyTag position 7 4 1 Teach in procedure of the electronic keyTag number As an alternative to the procedure above you may teach in the electronic number of the key Tag at the terminal i e to make the new keyTag known to the terminal software itself and proceed as follows After registration at the terminal as administrator you reach the menu by pressing the blue F button on the terminal Number 1 in the menu list will lead you to Assign keylag The arrow keys help you to find the name of the newly created keyTag third line has to be empty but only if this keyTag has been assigned to this terminal be
46. he user card known to the terminal software follow the instructions described in 6 1 1 3 Check if the registering user is still assigned to the terminal and carry out a reassignment if necessary as described in 6 3 4 Check the bit length of the presented card and the preset card bit length within the engine engine gt System gt preferences or ask the installer 58 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 proxSafe Commander Software 3 deister VI electronic Sorry No more keys available 1 the keyTag assigned to this user has already been taken 2 The assignment of the desired keyTag to the registering user has been deleted Check if the registered user is still assigned to the desired keyTag and carry out a reassignment if necessary as described in 6 3 2 Check if the registering user is still assigned to the desired key Tag and if necessary and carry out a reassignment as described in 6 3 Invalid Time Slot 1 Access to the terminal occured outside the defined time frame for the desired key Tag 2 Access to the terminal takes place outside the defined time frame for the registering user 1 Check the keyTag time profile for the desired key Tag and edit if necessary see 11 2 2 Check the user time profile for the registering user and edit see 12 2 No proxCylinder available All proxCylinder positions in the
47. his value is shown in the reports A description for this code can be entered in the proxSafe Commander which will be also shown in the reports e Simple reservation keyTags can be reserved for a defined time span for a user ssue code logging A code defining the reason for taking the keyTag can be entered at takeout this will be shown in the reports A description for this code can be entered in the proxSafe Commander which will be also shown in the reports KRV keyTag Reservation feature Module Reservation of keyTags keyTags can be reserved for a defined time span for a user expanded options from FLM above Graphic overview of all reservations In a daily weekly and a monthly view all reservations can be seen at a time the view can also be filtered for particular keyTags Reservations via proxSafe mobile Terminal users can make their own reservations with this login The reservations have to be acknowledged by a system administrator before they will be active Email notifications for reservations User will be informed by email if reservations of keys are not possible CSO Security Casino feature Module e 4 amp 6 eye principle key Tags can only be taken at the presence of two 4 Eye or three 6 Eye authorized users who must all authorize the key issue User groups users can be combined in groups for department release mode only see below Department release mode keyTags can only be taken if one or
48. http lecalhast Admin jspzbab 18 amp userID 2 10 http localhost Admin isprtab 1 amp userID 11 akko iilacalhast i admin jsp tap 1 faser D Figure 3 Load the Location of Your Commander Server NOTE If you have a WAN or WWW based installation get the proper access address from your IT system administrator 8 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 1 1 deister ST proxSafe Commander Software 3 electronic 2 2 Login Your browser will open with the Login Screen Log In by entering your user name and your password and by confirming with the LOGIN button The default name and according password for the Commander administrator is admin for both To change and protect your password see Section 16 1 Creating new web users Note Both entries are case sensitive you must pay special attention to capital and lower case letters in both your User Name and Passw ord D Bing Name Password Figure 4 Commander Log In Screen When starting Commander for the first time the defaults are Name admin Password admin After a successful login the program will automatically turn to the first tab Home showing a picture of the proxSafe product line along with the current version and build of the Commander Software see Figure 5 The active optional Commander software module s see Appendix B will be listed along the top and the status of the Comm Engine necessary for communication with the proxSafe
49. l Systems proxSafe functions are seemlessly interfaced in Lenel OnGuard Following installation Lenel OnGuard users may manage daily aspects of their proxSafe systems as a part of the Lenelo OnGuard system and using only the Lenel OnGuard interface See Reference 6 76 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister ST proxSafe Commander Software 3 electronic Index Index A administration eee ee eee eee ea aaa aaa area ae 6 15 22 51 57 Acdmmtsiraton nen me menn memnn eee aaa eee rase aan 50 ste Lee LO eee eee eee eee eee aa aaa eterni 7 9 15f 26 57 3121 EE EE ee eee eee ere ee 39f 45f 57 C vire 010 1196 EE 16f 53 57 59 Current keyTag holder 40 46f D 0 Fa te e 42 OS ONG E 15 24 29 32 dual EIS SF ACC SSS EE 24 E Eee KYT NUDO EE ENE ER 26 NU 0 8 EE 49 11 IR e Le EEE 46ff 54 59 SIE elei oN ETE TOT TTE 47 email reporter EMEN 46 50 emergency TE 13 F PIINE TRI e e e EE 12 H PISTON NITET 39 73 Oentfcaton ee 15f 151 10 II RR RR RR IRI RR IRI RI IN RR IN E RI IN IN NN CI NEI NICI NR NIC RR RR 10ff 26ff K M TG 11 13f 16 18ff 29ff 39ff 50 52f 57f 60 73 GJE PRE EE EEE 18 41 45 keyTag group 19 22 27 29 31f 42ff 50 58 key Tag time protle eese 20 33f 58 60 L 910 ERIE RR RR RR RR RE PRR DI NI PRI NP RIP ERIN NEI EE 7 9f 51 54 617 fere Ig bet Tun E 7 51 54 1610 0 EE 56 M V04
50. nthia Johnson rid Cina tima aepignmang B David Fen C B uka Enargy Laka Lisa B sis salads Call Sursa B vanne Lam Unassigned kayvt ogs Aa signed kay Tage Tha E miii ee sarem Ee gege H H m H H Local intranet Protected Mode OH fg ABS e Figure 13 keyTag Selection for Highlighted User Note The assignment of keyTags will automatically lead to an assignment of the according terminal s to the selected user 18 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 1 1 deister VI proxSafe Commander Software 3 electronic 6 4 Assigning keyTag groups Single users can also be assigned to keyTag groups which have been created within the submenu KeyTags KeyTag Groups see also chapter 9 KeyTag Groups For example Members of the cleaning staff should have access to all staff keys associated with cleaning facilities In order to do so please select a user from the tree on the left and go to tab Assign keyTag groups as shown below User Assign Assign keyTag Assign time Assign keuTag Add new information keuTags groups profiles terminals release user Unassigned keyTag groups Assigned keyTag groups rar keys cleaning facilities keys emergency exit keys mobiles offices administration Figure 14 Assignment of keyTag Groups Then assign the desired keyTag group as described in 3 6 Note The assignment of keyTag groups will automatically lead to an assignm
51. on rm Softwareversion 182 Suncl ema E euyT aglndex Sort N History Vier E Closing Delay Time io search after new Cabinets search Figure 79 Terminal Preferences Screen DataCommEngine 72 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister ST proxSafe Commander Software 3 electronic Appendix A References Quick Start Guide for the proxSafe Commander 3 May 2007 Install Guide for the proxSafe Commander 3 April 2011 Operating Instructions for the proxSafe Terminal July 2007 Wiring amp Installation Instructions for the proxSafe maxx February 2007 Web Services Overview Manual April 2011 6 proxSafeSync Manual for Lenel OnGuard Interface Version 2 December 2010 moi Ics p V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 73 deis er proxSafe Commander Software 3 electronic Appendix B Terminal Module Feature Options BASIC proxSafe Commander 3 5 3 No terminal limit No cabinet limit maximum 64 per terminal No keyTag limit maximum 2048 per terminal e No user limit maximum 4096 per terminal e Identification PIN Card or a combination of PIN Card can be used at the terminal keyTag limit per person is definable User expiration date define time range when a user is valid in the system User time profile time profiles can be created for each user defining the time a user is allowed to take keyTags keyTag remote release key
52. on 3 5 3 BN Rewrite 25 Apr 11 V04 25 1 1 deister VI proxSafe Commander Software 3 electronic 13 Reports The proxSafe Commander Software provides reports to view event history and to extract other management data The reports have multiple formats so they can be printed imported into other applications or forwarded as pdf s via email Different reports can provide information about the current location of selected key Tags about assignment and return of keyTags within a definable time period or about overdue alarms There are two types of reports predefined and user defined i e customized reports Note Predefined reports cannot be edited in any way 13 1 Predefined reports The five different predefined reports These may be selected on the left side in the Select report list and are viewable at any time These reports are Current keyTag location User held keyTag information and All events of today this week and this month 13 1 1 Current keyTag location report In order to view this particular report go to Reports in the main menu and then turn to tab View report An extract of a Current keyTag Location report is shown below Create report View report Filter Print PDF CS Select report E ME nen Terminal Blue Room Cabinet 1 proxCylinder number keyTag name Holder Last event time E User held keyTag information Holder E All events of today Terminal Main Entrance Cabinet 1
53. onger shown in this report but the historic alarm information is available within the add on module Alarmer see addendum V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 45 deis er proxSafe Commander Software 3 electronic Examples are given in the report extract below View report Edit repart Assigned kevTags Assigned kevTag groups Add new report Print PDF CSV 29 07 EE Main ur SE DEE 17 na keyTag taken by Entrance overwrite Main Tae 3623 07 kewTag taken b office A4 Unknown S p 11 E Entrance overwrite 3 z9 07 car key S05 Main Cabinet Miller Janna 4 56 11 Entrance 1 pM l t 3 29 07 car key 503 MEN Cabinet Lambert Gilles 4 56 59 Entrance 1 PM mei 3 29 07 office Al Mel Cabinet Fondren Gene 5 53 19 Entrance 1 pM Main Cabinet Vanderbuild 3629 07 car key 502 4 55 43 Entrance i Daniel PM E 29 07 office Az Hill HESS Seryy Carolin Selle sjel Entrance i pM 31 23107 office AS plai dal ati Seryy Carolin a 02 keuTag taken Entrance 329 07 office A10 Hen peste Seryy Carolin EE keuTag taken Entrance al pM 3 29 07 car key 501 EA cabin zi Fondren Gene 4 57 20 Entrance 1 PM Figure 50 Example Report Highlighting Overdue key Tag Alarms These overdue alarms may trigger further actions for example to generate a message on different PCs or to generate further acoustical or visual warnings using special software These additional capabilities require the add on module Alarm
54. oxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 15 deis er proxSafe Commander Software 3 electronic by card by PIN or by card and PIN The maximum number of simultaneously borrowed keyTags can also be set here for each user from unlimited to any specific number up to 15 It is important to set the status on valid if the user should be able to take out keys immediately The status invalid gives you the possibility to keep all the data for a user in the database if access authorization should only be withdrawn for a limited period of time or audit history The last issue on this card is to define a time period from date A to date B This can be helpful in case certain types of persons e g trainees will expectedly be allowed to the system only for a short period of time Limiting this time period in advance automatically withdraws time limited rights To do so it is necessary to set the check box Define Time Period Then two new fields will open prompting you to enter a date into each of them If you need help in orientation a calender can be accessed by clicking on the two fields From Define Time Period M 02 05 2007 E Today Ta E r EY Mon Tue Wed Thu Fri Sat Sun E Save Reset Select date Figure 10 User Timer Period Screen For identification by PIN or card and PIN the PIN can only be assigned by entering directly on the PC Once the user has been set up within the proxSa
55. pr 11 5 deis er proxSafe Commander Software 3 No email report available No email report has been created yet within the software Create an email report as described in 15 1 No terminals assigned to this web user Assign one or more terminals to the selected web user as described in 16 2 Problems occurring at the terminal A user does not appear in the list of users at the terminal for assignment of a user card to a user at the terminal The user has not been assigned to this terminal or to key Tags from this terminal Assign the terminal to the user within the Commander Software see 6 1 and 6 6 Following terminal synchroniza tion the user will appear in the user list Messages at the terminal also refer to chapter 10 Error Messages in Operating Instructions for the proxSafe Terminal Access denied User card is not recognized by the terminal 1 The newly created user related to this user card has not been created yet within the software 2 The user card has not been made known to the terminal software by the teach in routine given 3 The assignment of the registering user to this terminal has been deleted within the Commander Software 4 The bit length of the card number of the card presented may not be compatible with the preset bit length of the card reader 1 Create a user first as described in 6 1 2 For making t
56. predefined report is the Current keyTag holder report All issued keyTags are listed with their current key Tag holders This report also highlights all overdue alarms see 14 Overdue alarms Create report View report Edit report Assigned users Assigned keyTags Assigned keyTag groups Add new report Filter Select report mobile 2 01 27 PM overwrite EH Current keyTag holder EH All events of today 5 23 07 car key 501 ER Groe Miller Janna 12 id 11 Entrance EH All events of this week All events of this month 5 23 07 D office A4 GC garnet Morton Craig 12 Ge 16 NT TM taken E CA WE Main Cabinet 5 23 07 5 23 07 Main ee Ec 12 39 02 NU taken Entrance Ec 5 23 07 office A10 EH gener Servy Carolin 12 Sc 33 Entrance Print PDF CSV Print POF esw IR m Cerent keyTag location Number of ca rued kir T aga D Number cf miari O D Currest kayT ig holder All avants ef polare D All vanen of this vrak D All raner af this month a G P All nat cleared Faults pop e P e e ecc DI All active alarms E E urar data pooopo D seras dots E SS 1 D reservations E eese ei EFL FL E ieee ricer ssssspeecesesss e esesgeevonOD pola trender pu gt i m GL Local intranet Protected Mode Off da e AS e Figure 43 Example Report keyTag Location Graphical Version 40 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister VI p
57. retransmit time determines the number of cycles until the time is transmitted to the terminal again default 1000 V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 61 deis er proxSafe Commander Software 3 electronic ea Preferences x Preferences DE Terminals Communication General m Reader Preferences Card length 40 Bitz Retransmit Time OF Cancel Figure 66 CommEngine Preferences Card Bit Mask amp Terminal Retransmit The tab Communication provides time settings for engine terminal communication x P Preferences DE Terminal Communication General Terminal Communication Refresh Rate 1 rs Fetransmit Cycle 1 2 alting time m Hesponse lime 256 ms alting Cyclus an Tatal 5120 OF Cancel Figure 67 CommEngine Preferences Communication Parameters 62 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 1 1 deister proxSafe Commander Software 3 electronic Refresh rate is the time between communication cycles default 1ms Retransmit cycle is the number of repeated sending attempts to the terminal in case of communication failure default 1 Response time determines the expected answer time span default 256 ms Waiting cycle specifies how often in a row an answer is bein
58. rminal by MAC Address You may have to reference you installation equipment list to select by MAC address V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 67 deis er proxSafe Commander Software 3 electronic STEP 5 Note the Terminal Serial Number Figure 74 Successful Terminal Access Hecord Serial Number When you successfully access the correct terminal record the serial number and Firmware Version and then click Finish which acknowledges the enrollment 68 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 1 1 deister ST proxSafe Commander Software 3 electronic STEP 6 Start Terminal Enable Processing Right Click on the Terminal Name Figure 75 Start Terminal Enable Screen Right Click on the Terminal Name and select Enable Terminal Modules V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 69 deis er proxSafe Commander Software 3 electronic STEP 7 Enter the License Code This terminal is not enabled EnKTi GATtXo amp mDZyoAQ Figure 76 License Code Entry The license code is only effective for the specific terminal serial number and the specific set of features selected Each terminal and each new set of features requires its own license code E You have activated the following module s P Fleet management module keyTag Reservation module Security module Extended options module e Webservice Im Export module OPC Server Fig
59. roxSafe Commander Software 3 electronic 13 1 3 All events of this day week month reports The three remaining predefined reports show all events that happened today today within the current week this week or the current month this month The reports list every keyTag that have been issued or returned within the defined time limit For each entry the user is listed the user to whom the keyTag was issued and the user who returned it with the event time and date If a keyTag was returned without the user registration at the terminal the user is shown as unknown The event description issued stands for taking a keyTag at the terminal standard case the event released marks a software controlled release of the keyTag If the event released is shown in combination with a user name the event is a user defined remote KeyTag release see 6 7 If the user is shown as unknown the keyTag has been released non user defined by Emergency release see 7 2 3 V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 41 deis er proxSafe Commander Software 3 electronic An extract of an All events of this week report is shown below View report Edit repart Assigned kevTags Assigned keyTag groups Add new report Print PDF CSV PECH eee ome Peete ee PITE fue arse mme ons Porter me Daniel 9 13 00 AM Daniel 9 13 10 AM Tram noon Ed Me mona era era pare NND INN E eef
60. rst two letters of the last user name of that particular group In front of each heading you find a small check box showing a plus when the group is closed and a minus when it is opened A mouse click on the plus will open up the group showing the hidden user names and a click on the minus will close the group showing only the headline For an easier selection of user names or items refer to section 3 4 Filter function The desired user can be selected by mouse click on the name of the user not on the icon All mouse clicks will only carry out the desired commands successfully when the cursor is shown as a hand V04 25 11 proxSafe Manual Version 3 5 8 BN Rewrite 25 Apr 11 11 deis er proxSafe Commander Software 3 electronic 3 4 Filter function In case there is a long list of users or items in the selection tree due to an extensive database you will it find it difficult to quickly select a name For an easier access the program provides a filter function with the according button on the left side directly above the selection tree as seen below Create user ae select user BP AD MO EE NA YI E za za Figure 7 Filter Screen Enter the desired search criteria into the open text field add a behind and left click on Filter The following options are available behind a first or last name in case you know the exact spelling example Hogan or Kathy behind a part of a letter sequence you are sure
61. rver the data base the engine and the importer can all be located installed on different PCs and or server s location independent as long as the network settings are proper The user interface is therefore independent from the operating system For further details and questions about prerequisites and compatibility before installation we kindly ask you to refer to your network administrator and the proxSafe Installation Manual refer to Appendix A Reference 2 1 1 System Architecture 9900044 anode am 55456000 29 400800 proxSafe REN Kay Cabinet 1 1 Engine DW Li System Adininistration Browser Acoass proxSafe Terminal 1 eS Lockers 1 a Commander Datahase nroxSafe Commander WW WAN A and or LAN e proxSafe Terminal x Processes Lockers xz Key Cabinet x y Figure 1 Commander 3 System Architecture One or more Web browsers can manage the entire proxSafe system including multiple sites 6 proxSafe Manual Version 3 5 3 BN Rewrite_25 Apr 11 V04 25 11 deister VI proxSafe Commander Software 3 electronic 1 2 Database Architecture RELATIONAL DATA BASIC DATA Schedule Profile Data User Schedules KeyTag Locker User Access Profiles User Terminals Terminal Data Commander SQL Database User Keytag Locker Assignments items Keytag Locker Schedules Fig
62. s the time span start time end time in hours and minutes for each day of the week and the maximum time out duration for key Tag withdrawal A example time profile information setting for the morning shift is given below Time profile information Add new time profile Time profile name morning shift Timespan Starttime 5 H fv Endtime 14 H fa F bh a H M Max duration for keyTag withdrawal Update changes Delete Figure 35 key Tag Time Profile Information Setting This example shows that the selected user shown in 11 3 Kathy Hogan may only take the assigned keyTags as shown in 11 3 laboratory RO1 R04 from Cabinet 1 during the morning shift from 5 30 in the morning until 14 30 2 30 pm all times are in 24 hour notation in the afternoon The maximum time for the keyTag withdrawal is set to eight hours If one of these time limits is overextended or if the maximum time is being exceeded an overdue alarm will be generated by the software and reported within the Current keeper information report 11 3 Assigning keyTags to keyTag time profiles To assign keyTags to specific key I ag time profiles click on tab Assign key Tags in the KeyTag time profiles submenu Select a user first on the left and then select the terminal and or the cabinet from which you want to assign keylags The actual assignment or withdrawal of assignment follows the method described in section 3 6 34 proxSafe
63. system terminals see Section 20 will be indicated in the upper right V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 9 deis er proxSafe Commander Software 3 electronic 3 General menu guidance Commander has many powerful features all of which operate with a common navigation scheme The structure of the menu and how to navigate and select within the general structure of Commander is covered in this section 3 1 Menu setup After a successful login the main menu is shown consisting of six tabs immediately below the proxSafe Commander Logo Selecting each tab opens a drop down menu which can be activated by drawing the mouse cursor over each tab A left click on one of these items will open the according windows in the center of the screen Each next window consists of several register cards with tabs on top proxSaiie Commander o Homer Ugen keeten Regia Admngtintion Logout zim proxSale Commander Version 1 5 Build I C delster eleciranic gmi Indicates status of terminal communication WL Local intranet Protected Mode Cf i 108 Figure 5 Home Screen with Function Access and Status Information Main Menu Selections Return to the User Groups KeyTag Email Edit Web User splashscreen Groups Reporter SS User Time KeyTag Web User id Profiles Time Profiles Terminals ltems Edit Rights Create Web User Mail Server 10
64. t as described in 3 6 User group Information User group members Add new user group Unassigned users Assigned users Lambert Gilles Lloyd Brendan Administrator Figure 33 Assign Users to User Groups Tab 11 KeyTag Time Profiles key Tags access may be limited within a defined time frame by assigning time profiles for key Tags with a specific user In addition the maximum time for key I ag time out can be set Once a key Tag time profile has been created and assigned to a certain user this actual user assignment can also be changed within the submenu Users on the tab Assign time profiles see also 6 5 Assigning time profiles 11 1 Creating new keyTag time profiles In order to do so go to the submenu KeyTags and select Key Tag time profile from the drop down menu Then click on the button Create time profile and the tab Add new time profile will open immediately This tab asks you to enter a name for a new keyTag time profile name as shown below Time profile information Add new time profile Time profile name morning shift Save Reset Figure 34 keyTag Time Profile Creation Tab Save your entry and automatically open the tab Time profile Information where the settings are defined V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 33 deis er proxSafe Commander Software 3 electronic 11 2 KeyTag time profile information This tab Time profile information define
65. t the desired keyTag you want to release Only those keyTags will be shown in the selection menu that have been assigned to the selected user A click on the button Release keyTag will promptly release the keyTag immediately following the next terminal synchronization cycle User Assign Assign kevyTag Assign time Assign KeyTag Add new information kev Tags groups profiles terminals release User Terminal Main Entrance kevrTags from cabinet Cabinet Release keyTag car key S01 Release keyTag N Figure 17 User Specific Remote keyTag Release Mechanism If there is no selection menu given for the single keyTags and no Release keyTag button is shown check if the selected user does have keyTags assigned to him within the according terminals cabinets Note Because this function allows a remote take out of any desired keyTag which has been assigned to the according user it needs to be specifically activated or deactivated for every web user within the Administration menu on the tab Edit rights see also 16 3 Editing web user rights 7 KeyTags The submenu KeyTags allows the administration of the entire keyTag database set This tab contains all the information concerning assigned and unassigned keyTags new keyTags can be defined name proxCylinder position release mode etc and assignments of keyTags to users to terminals to keyTag groups or to time profiles can be added edited or deleted Key l
66. the selected user see 6 6 Assign terminals Emergency key Tag The function has not been Enable the user function release and Remote enabled for the selected Emergency key lag key I ag release does not web user within the release as described in Work administration menu 16 3 Editing web user rights Card number is not shown The function has not been Enable the user function enabled for the selected Show card number as web user within the described in 16 3 Editing administration menu web user rights Overdue alarms are not There are no overdue 1 Check if the correct displayed alarms configured in the report Current keeper report selected information has been selected for viewing overdue alarms see 13 1 2 or 2 Check if overdue keyTags have been returned to the cabinet in the interval Not all known terminals The web user was not Check if the registered users or keylags can be assigned to the desired web user has been seen on the web user terminals and is therefore not assigned to the desired interface although able to view the related users terminals in order to view and key Tags the users and key Tags related to that terminal 56 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 1 1 proxSafe Commander Software 3 deister VI electronic Messages within the Commander Software No user available The user has not been creat
67. the windows below as described in 3 6 This report will only show keyTag movements of the assigned keyTags and assigned users Section 13 2 2 V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 43 deis er proxSafe Commander Software 3 electronic Create report Assigned keyTags Add new report Filter au terminals Terminal Select report E Current keyTag location Unassigned keyTags Assigned keyTags E User held keyTag informatian laboratory ROT car key 801 EH All events of today laboratory R02 car key 802 laboratory ROS car key 503 E All events of this week laboratory RO4 car key 504 laboratory ROS car key 505 E All events of this month mobile 2 T El PCA WE car key takeout Figure 47 Assigning key Tags to New Report Specification 13 2 4 Assigning keyTag groups to user defined reports If you wish information not only about single keyTags but about one or more complete keyTag groups you have to determine which keyTag groups should appear in your report In order to do so first select the report you want to assign keyTag groups to then turn to the register card Assigned keyTag groups and assign single keyTag groups from the list in the windows below as described in 3 6 All events listed in this report will then only show events where members of the assigned keyTag groups are involved Create report Edit report Assigned keyTags Assigned keyTag groups Add new report
68. to certain key Tags refer to chapter 7 5 Assigning items V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite_25 Apr 11 27 deis er proxSafe Commander Software 3 electronic 8 1 Creating new items To add a new item go to the submenu KeyTags and select Items from the drop down menu A click on the Create item button will immediately open the tab Add new item On this tab you may enter the name make model serial number and optional notes describing the item Item information Add new item Item name Make Model Serial number Mote Figure 26 New Item Creation Tab After having saved your entries the program will automatically open the tab Item information 8 2 Item information The tab Item information of the submenu Items displays all information about the selected item and allows editing 28 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister ST proxSafe Commander Software 3 electronic Item information Add new item Item name H AB 2457 Make Model Mercedes Serial number Mate C220 metallic blue zs Update changes Delete Reset Figure 27 Item Details Tab 9 KeyTag Groups Several keys may be grouped together for example all car keys all keys beloning to a department all management keys etc can be combined within one keyTag group Assigning whole keyTag groups to certain users is faster and more accurate than assigning several ke
69. ul if a user should already be granted access in general but has not yet been assigned to specific keyTags Only after a user has been assigned terminal s will the user be granted access to take out or return keys see also 6 1 Creating new users User Assign Assign kevyTag Assign time Assign keuTag Add new information keuTags groups profiles terminals release user Unassigned terminals Assigned terminals Blue Room Main Entrance Main Panel Figure 16 Assigning Terminal s to a User Please Note A withdrawal of single terminals will automatically lead to a complete withdrawal of all keys assigned from these terminals also refer to 6 3 Assigning keyTags Also Note When keyTags are assigned the associated terminal s is are also automatically assigned Thus use of this screen is optional V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 21 deis er proxSafe Commander Software 3 electronic 6 7 Remote keyTag release user defined There are two methods to remotely release a key remote keyTag release within the Commander Software also see chapter 5 KeyTag release mode The first is user defined i e the name of the user will be shown in the according reports together with the event name release It is execited as follows Go to submenu Users and then turn to tab KeyTag release select a user from the user tree first then determine the according terminal and cabinet and finally selec
70. ure 2 SQL Relational Database Topology for proxSafe Data Elements All data is stored and rationalized in an SQL database either dedicated or shared with other facility databases 2 Opening Commander 3 for the First Time After the first installation of the proxSafe Commander 3 you will have one web user i e software user see chapter 4 Types of users already set up with administrator rights called admin and a login name and a password for this admin user is presetas User admin Password admin 2 1 Starting your Web Browser To begin working with the proxSafe Commander Software you must first launch your web browser e g Internet Explorer Firefox etc Then enter the according IP address of the PC on which the web user interface has been installed for example http localhost if installed on your local PC as shown in the example below If your system is fully networked your IT administrator will provide you with this address V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 T deis er proxSafe Commander Software 3 electronic A http www microsoft com isapi redir dil prd ietrpver 6 amp ar msnhome Microsoft Internet Explorer Datei Bearbeiten Ansicht Favoriten Extras ges zur ck gt fx ft Gh Suchen 4 Favoriten El Medien Adresse lacalhast http localhost http fflocalhostfack amp ontroller http lecalhast Admin jsp http localhost Admin jsprtab 1
71. ure 77 Successful Terminal Activation Click OK and your terminal is enabled Now start terminal communications and you are fully enabled 70 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister ST proxSafe Commander Software 3 electronic 20 3 3 Open times of the cabinet This feature is only applicable only to the proxSafe Maxx Cabinet s Click on Open Time to display the OpenTimesCabinet window The roller shutter auto open times of each selected cabinet is displayed and may be adjusted or set Open times may be selected by day and hours Blue sections indicate when the cabinet will auto open and white ones when the roller shutter of the cabinet will remain normally closed acl DataCommtEngine Main Entrance a System Action Window Stop Engine 1 49 Terminals OpenT imesCabinet Ed COM13 CB Main Entrance By Status 00 01 02 03 04 05 06 OF 08 09 10 11 12 13 14 15 16 17 18 18 20 21 22 23 b SES Moda L IL T B Preferences Tuesday IT TITT TTT W at first use Figure 78 Setting Stand Open Times for MAXX Cabinets Checking the option at first use sets the cabinet to only open upon first use in each enabled time span and will then stay open for the remainder of the defined time NOTE This feature only applies to proxSafe MAXX cabinets V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 71 deis er proxSafe Commander Software 3 electronic 20
72. y changes in name or deletion is possible V04 25 11 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 35 deis er proxSafe Commander Software 3 electronic 12 2 Settings for user time profiles The tab Time profile settings povides all the options to design your own user time profile by single weekdays and define each time segment in hours and minutes several time slots per day possible Each entered line needs to be confirmed using the Add button For deletion only click on the red dot in the Delete column Time profile information Time profile settings Add new time profile poem oem ome m o em oem oe me o Deme Les p vemm m O_ Figure 38 Time Profile Settings Tab to Add Profiles a Day at a Time This example for a user time profile here cleaning time workdays only shows that certain users all assigned users as shown in 12 3 may only take their assigned keyTags using the selected terminal as shown in 12 3 between 6 00 in the morning and 14 00 in the afternoon and this only on workdays from Monday to Friday If one of these time limits is not maintained an overdue alarm will be generated by the software and also reported within the Current keeper information report In addition the Time Profile Information tab allows you to modify time profiles by clicking and dragging Each subsequent click changes the drag performance from Add times to Delete times Experiment with the click and drag to get a f
73. yTags of the same type one at a time Pooling keyTags also helps to create more specific reports If for example a report should provide information about certain keys e g all car keys only this keyTag group needs to be assigned to that particular report refer to 13 2 1 Creating new reports 9 1 Creating new keyTag groups In order to define keyTag groups click on the submenu KeyTag groups in the main menu below KeyTags Click on the left sided Create keyTag group button and the tab Add new keyTag group will open Add new keyTag group kevTag group name keyTags group description z H Save Reset Figure 28 Add New keyTag Group Tab In this tab you may enter the name for your new keyTag Group and an optional description When you Save your entries the program will automatically turn to the next tab KeyTag group information V04 25 1 1 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 29 deis er proxSafe Commander Software 3 electronic 9 2 KeyTag group information On the left tab KeyTag group information all information about the newly created or any other selected keyTag Group is shown and further editing is possible KeyTag group information Add new keyTag group kevTag group name car keys keyTags group description all keys from all company Cara ha Update changes Delete Reset Figure 29 keyTag Group Description Tab 30 proxSafe Manual Version 3 5 3
74. ye principles and need each combination of authorizing individuals to be from a specific group 10 1 Creating new user groups In order to initially define user groups turn to submenu User Groups in the main menu below Users click on the Create user group button on the left side and the tab Add new user group will open User group Information Add new user group User group name User group description z Save Reset Figure 31 User Group Creation Tab At this tab enter the name for your new user group and an optional description Save your entry and automatically open the next tab User group information 10 2 User group information On this card all information about the newly created or any other selected user group is shown and further editing is possible User group Information Add new user group User group name Finances amp Controlling User group description all members of the E Finances s Controlling departme m Update changes Delete Reset Figure 32 User Group Description Tab 32 proxSafe Manual Version 3 5 3 BN Rewrite 25 Apr 11 V04 25 11 deister ST proxSafe Commander Software 3 electronic 10 3 Assigning users to user groups The assignment of users to groups is performed by the tab User group members First select the desired user group from the left sided tree and then you are able to assign single users from the list in the window given below or withdraw the assignmen

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