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ALL INDIA INSTITUTE OF MEDICAL SCIENCES

1. Abbe condenser with Numerical Aperture 1 25 with oil immersion II1 umination halogen lamp 6V 20W 30W or LED in built rechargeable battery illumination with variable illumination control Up to 2 000 hours of Halogen lamp life and 100 000 hours of LED life 4 Recommended manufacturer Olympus Nikon Labomed Review of Technical Specifications of Cell Counter Automated Hematology Analyzer 1 The equipment is meant to determine the count of various blood cells amp hemoglobin estimation for the screening of blood donors 2 Should be a fully automated hematology 3 part differential analyzer with option to print the results with histograms of basic 8 parameters like RBC WBC Platelets Hemoglobin HGB MCH and others 3 Printer Built in thermal printer can be connected to external computer and printer 4 The reportable RBC indices should be Total RBC HCT HGB MCV MCH MCHC and user definable settings for RDW CV and ROW SD RBC count linearly should be above 6 5 X 106 uL 5 Reportable platelet indices should be Total platelet count MOW and P LCR 6 The system should give the differential count as lymphocytes mix population and neutrophils in percentage as well as absolute count 7 Rapid result turnaround time upto 60 samples per hour throughput 8 Display large color LCD show all parameters and histograms at same screen 9 Reagents for validation training up to the time of installation to be provided by the
2. s performance security If any items of equipments supplied by the supplier have been partially or wholly used or consumed after supply and are subsequently found to be in bad order unsound inferior in quality or description or otherwise faulty or unfit for consumption and if payment had already been made to him then the contract price or prices of such articles or things will be recovered from the supplier The supplier will not be entitled to any payment whatsoever for items of equipments found to be NOT OF STANDARD QUALITY whether consumed or not and the purchaser is entitled to deduct the cost of such equipments from any amount payable to the supplier On the basis of nature of failure the product supplier will be moved for black listing For equipments labelled as NOT OF STANDARD QUALITY the concerned administration will be informed for initiating necessary action against the supplier and that product shall be banned black listed and no further supplies will be accepted from him till he is legally discharged The supplier shall also not be eligible to participate in tenders for supply of such equipments for a period of five subsequent years 25 3 Annual without spare parts AMC Comprehensive include free labour repair other services amp spare parts Maintenance Contract CMC amp Training a Sign of Bidder The Bidder shall also quote charges for Annual without spare parts Comprehensive include free labour
3. summarily be rejected even if bidder has successfully passed technical bid eligibility DATE Sign of Bidder SIGNATURE NAME SEAL Page 44 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 DETAIL OF SERVICE ENGINEER IN RAIPUR Annexure XI S No City Name of Address Remark Service Telephone Fax Engineer amp email 1 Raipur 2 3 4 5 6 Sign of Bidder Name amp designation of the authorized Signatory Signature of the authorized signatory Page 45 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Annexure XIl ANNUAL MAINTENANCE CONTRACT A M C AFTER EXPIRY OF WARRANTY FIVE YEAR RATES SHOULD BE QUOTED IN INDIAN RUPEES ONLY S No Name of the AMC For Sixth AMC For AMC For AMC For AMC For Equipment year Seventh year Eighth year Ninth year Tenth year Figures Words Figures Words Figures Words Figures Words Words Figures NOTE The cost of the AMC for the unit instrument equipment shall not be more than 3 per Anum of the quoted base price in PRICE BID FINANCIAL BID Sign of Bidder Page 46 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Annexure XIll COMPEREHENSIVE MAINTENANCE CONTRACT RATES SHOULD BE QUOTED IN INDIAN RUPEES ONLY AFTER EXPIRY OF WARRANTY FIVE YEAR S No Name of the
4. Blood Bank Accessory Instrument 1 2013 Dated 17 12 2013 Last date and time of a 07 01 2014 up to 3 00 PM submission of bids Date and time of opening of technical 07 01 2014 at 3 30 PM bids Cost of the Bid Rs 2000 D D in favour of AIIMS Raipur payable at document Raipur C G Sign of Bidder Page 3 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 INDEX NO PARTICULARS PAGE NO 1 Invitation For Bids 5 2 Instructions To Bidder 6 3 General Condition of Contract 15 4 Special Conditions of Contract 22 5 Bid Form 25 6 Annexure I Sales Tax Clearance Certificate 27 7 Annexure II Manufacture Authorization Form 29 8 Annexure III Declaration Undertaking Form 30 9 Annexure IV Proforma for Performance Statement 31 10 Annexure V Annual Turnover Statement 32 Annexure VI BOQ of the Accessory Equipment with two additional self 33 11 certified copies duly signed and stamped on each page 12 Annexure VII Performance Security Form 40 13 Annexure VIII Contract Agreement Form 41 14 Annexure IX Details of Manufacturing Unit 43 15 Annexure X The Financial Bid Price Bid 44 16 Annexure XI Details of Service Centre in Raipur 45 17 Annexure XII Price Bid For Annual Maintenance Contract 46 A M C After Expiry Of Warranty 18 Annexure XIII Pri
5. Outside made up of mild steel with paint Inside made up of Stainless Steel The double walled door with asbestos gasket lining is fitted on heavy brass cast chromium plate hinges and has a chromium plated latch type lock 6 Temperature controlled from 50 c to 250 C by electronic digital temperature indicator cum controller Pe ee ey Review of the technical specifications of an autoclave 1 Inside chamber 550x750mm DiaX Height Basket dimension 525x600mm Dia X Height Capacity 187 Litre 2 Vertical Jacketed AUTOCLAVE 1 Description of Function 1 1 Autoclaves are required for sterilizing an object in high temperature and high pressure steam 2 Operational Requirements 2 1 Microprocessor based electrically heated vertical steam sterilizer 3 Technical Specifications 3 1 Pressure range 5 40psi adjustable 3 2 Pressure control switch with Digital display of Pressure and Temperature 3 3 Outer and inner chamber made of thick stainless steel 3 4 Inner chamber made of at least 18 SWG SS sheet 3 5 Inner chamber size 550 650X350 450X350 450mm 3 6 Stainless steel Steam jacket insulated with high grade glass wool 3 7 Water level indicator with automatic low water level cut off device Sign of Bidder Page 37 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 3 8 Joint less gasket 3 9 Water inlet and drain valves 3 10 With standard safety features 3 11 Additional accessories to be quoted separ
6. against the supplies made directly by them to the indentor s satisfaction in compliance with the conditions contained in the supply order The supplier shall carefully read all the conditions of tender for supply of equipment floated by the Purchase Committee and accept all terms and conditions in the tender document Signing this contract means that the supplier has read all the terms and conditions and abide by it IN WITNESS whereof the parties hereto have caused this agreement to be executed in accordance with their respective laws the day and year first above written That in token of this agreement both parties have today affixed their signature at Raipur Signed Sealed and delivered by the A E E For the RATE CONTRACTING AUTHORITY In the presence Of sssssssssssrssrsrsrssrnersrserseren Signed Sealed and Delivered by the E Ald AT For the supplier In the presence Of scarica nieiis inate Sign of Bidder Page 42 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Annexure IX DETAILS OF MANUFACTURING UNIT AUTHORIZED DISTRIBUTORS Name of the Tenderer amp Full Address Whether manufacturer authorized distributor PAN number Phone Nos Fax No E mail Address Date of Inception Equipments Manufacturing Distribution License No amp Date Issued by Valid upto CST VAT Registration No If bidder is authorized distributor then name address telephone fax of authoriz
7. be signed and stamped on each page ANNEXURE VI The bidder shall submit the specification s compliance deviation report duly filled and signed which clearly bring out the deviation from the specification if any given in Annexure VI Format of technical bid is available in tender document and same should be submitted in hard copy by the bidder in Envelope B 7 2 Guarantee warrantee 7 3 Sales Tax VAT CST Clearance certificate as on 31 03 2010 31 03 11 31 03 12 as per form attached in Annexure I 7 4 Annexure II Manufacturer Authorization Form 7 5 Annexure III Undertaking Form Declaration Form 7 6 Annexure IV Proforma for Performance Statement A list of user of quoted equipments by the Principal Manufacturer for last three years These list should also contain the supplies related to the Govt hospital Medical Colleges Public Sector undertaking Undertaking hospital and other institutions of repute Bidder should submit details of installation in Annexure IV 7 7 Annexure V Annual Turnover Statement 7 8 Annexure IX Details of Manufacturing Unit 7 9 Annexure XII Details of Service Centre in Raipur If available 7 10 Registration Certificate of the company with details of the Name Address Telephone Number Fax Number e mail address of the firm and of the Managing Director Partners Proprietor 7 11 Authorization letter from manufacturer authorizing a person to transact a business with R C A 7 12 T
8. by amending the Bid Documents in which case all right and obligations of the Rate Contracting Authority and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended 10 3 The Rate Contracting Authority will not be responsible for any delay or non receipt of tender documents OPENING OF TECHNICAL AND FINANCIAL EVALUATION 11 1 All bidders are entitled to be present at the date time amp place for opening of Bids 11 2 Only one representative of each Bidder is entitled to remain present at the time of bid opening Bidder s representative who is present shall sign a register evidencing his her attendance Such representative must be present with original authority letter issued by the bidder with ID proof in support thereof 11 3 Opening of bid will be sequential process 11 4 Bids will be opened in the presence of Bidder s representatives who choose to attend on the specified date and time fixed for opening the bid Envelop D containing envelop A B amp C documents will be opened out of which Envelop A will be immediately opened physically Documents together with contents of envelop A will be subject to scrutiny those bidders whose documents and contents are as per tender conditions will only be deemed qualified for opening of technical bid Technical Bid will be evaluated as per specification and terms amp conditions by the Tender Evaluation Committee Those bidders who qualify for the technic
9. date specified by the purchaser the successful Bidder shall furnish the performance security 10 of purchase order released 14 2 Failure of successful bidder to comply with the requirement of above Clause shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security and disqualify the firm to participate in the tender for the next five years PLACEMENT OF SUPPLY ORDER 15 1 After finalization of the contract the successful bidders may be asked to submit the delivery schedule as per requirement of the Purchaser While placement of orders the schedule given to the bidders along with the other conditions stated 15 2 To ensure sustained supply without any interruption Director AIIMS Raipur reserves the right to split orders for supplying the requirements among more than one L 1 bidder CORRUPT OR FRAUDULENT PRACTICES For the purpose of this provision the terms set forth as follows 16 1 Corrupt practice means the offering giving receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution and 16 2 Fraudulent practice means a mis presentation hiding of facts in order to influence a procurement process or the execution of a contract to the detriment of the other bidders and includes collusive practice among Bidders prior to or after bid submission designed to establish bid prices at artificial nonco
10. manufacturer free of cost 10 The system should have auto probe wiper to clean the sample probe automatically after sample aspiration 11 The system should have automatic floating threshold for correct separation of WBC RBC s and platelets during overlap of microcytosis large platelets 12 The system should use cyanide free reagents 13 Should be able to perform all blood counts from whole blood and blood components at different dilutions for the purpose of quality control 14 Power supply 220 240 volts 50 cycles single phase with inbuilt FIE safety against high load voltage 15 On line voltage corrector of appropriate rating as per standard configuration 16 Interface USB for printer mouse and keyboard internet port 17 Storage capability for detail results including histograms up to 3 months 18 Calibration three test modes offer auto and manual calibration provide original calibrator Sign of Bidder Page 34 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 and control 19 Sample type venous blood peripheral blood Pre dilution peripheral blood and various dilutions of blood 20 Certifications e Product certification CE Class II A or US PDA certified ii Quality Certification ISO certified e Electrical Safety Equipment meets electrical oer es N eS 10 11 12 13 14 15 16 17 18 19 20 21 Review of Technical Specifications
11. of accessories supplied with the machine test certificate issued by the respective authority etc as decided by the purchasing committee The article will be dispatched only after the inspection procedure has been followed and inspection note issued to accept the consignment The consignee may also draw the sample at random from the consignment within 45 days of their receipts and get them re tested to satisfy whether the lots conform to the laid down specification In the event of the sample failing to conform to specification the consignee shall reject the batch of supply and inform the supplier for arranging replacement of the rejected batches at his own cost Page 22 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 e g h When the inspection conducted on the premises of the supplier all reasonable facilities and assistance including access to drawing and production data shall be furnished to the inspectors at no charge to the Purchaser In the event of the sample of EQUIPMENTS failing quality test and found to be not as per specification the Purchaser is at liberty to make alternative purchase of the items of EQUIPMENTS for which the supply orders have been placed from any other sources or in the open market or from any other suppliers who might have quoted higher rate at Bid and the cost of the supplier and in such cases the Purchaser has every right to recover the excess cost from supplier
12. repair other services amp spare parts Maintenance Contract for the next five years after the expiry of five years warranty period in Annexure XI It will be mandatory for the supplier to enter into a maintenance contract as applicable below 25 3 a 1 If the cost of the unit instrument equipment is less than INR Five lacs then the supplier has to sign an annual maintenance contract with the purchaser During this period the supplier shall ensure quality maintenance check service of minimum Page 23 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 b d 4 times a year in addition to the calls that might be raised by the user department This contract will be not more than 3 Anum of the base price exclusive of taxes duties quoted in the financial bid and shall be paid to the supplier at the end of the year with the clearance satisfaction certificate issued by the user department Annexure XII 25 3 a 2 If the cost of the unit instrument equipment is more than INR Five lacs then the supplier has to sign a comprehensive maintenance contract with the purchaser During this period the supplier shall ensure quality maintenance check service of minimum 4 times a year in addition to the calls that might be raised by the user department This contract will be not more than 6 Anum of the base price exclusive of taxes duties quoted in the financial bid and shall be paid to the supplier at the end of
13. service performed and by documents submitted pursuant to General Condition amp Contract and upon fulfilment of other obligations stipulated in the contract 20 3 Payments shall be made by the Purchaser after submission of the claim by the Supplier All sincere efforts will be made for payment of due amount which has been submitted to the purchaser within 30 days unless the situation being out of control of the purchaser Proforma invoice should also be submitted 20 4 Payment shall be made in Indian Rupees 80 of the purchase order value will be released after presentation of the shipping documents and inspection of the equipments and accessories at the site of installation on said to contain basis Vendor has to submit an undertaking for the same and get verified by an inspection committee designated by the institute Remaining 20 of the amount shall be released after the successful completion of the installation and commissioning of equipment and accessories and demonstration of the performance to the satisfaction of the user department 20 5 The payment of the claim bill will be made after deduction of VAT as per rules of Chhattisgarh Commercial Tax Act and other taxes from the bill 20 6 No payment shall be made for rejected Stores Rejected items must be removed by the supplier within two weeks of the date of rejection at their own cost and replace immediately In case these are not removed these will be auctioned at the risk and
14. the year with the clearance satisfaction certificate issued by the user department Annexure XIII Non compliance of any of these conditions or any of the conditions mentioned in the document renders the purchaser to blacklist the supplier along with appropriate legal actions The bidder shall provide operational training to Technician staff operator for minimum of 10 days by the expert or as instructed at the time of agreement The bidder should take guarantee of the availability of all spare parts for a minimum period of 10 years from the date of installation Genuine equipments and instruments etc should be supplied Tenderers should indicate the source of supply i e name and address of the manufacturers from whom the items are to be imported 25 4 PATENT RIGHT In the event of any claim asserted by a third party of infringement of copyright patent trademark or industrial design rights arising from the use of goods or any part thereof in the Purchaser s country the supplier shall act expeditiously to extinguish such claim If the supplier fails to comply and the Purchaser is required to pay compensation to a third party resulting from such infringement the supplier shall be responsible for the compensation including all expenses court cost and lawyers fees The Purchaser will give notice to the supplier of such claim if it is made without delay Sign of Bidder Page 24 of 49 Tender Enquiry No ADMIN Tender B
15. C without spare parts shall be quoted for equipments costing upto Rs 5 00 Lacs and C M C include free labour repair other services amp spare parts shall be quoted for equipments costing above Rs 5 00 Lacs So the price of AMC CMC should be quoted according to the cost of equipment 19 8 It will be mandatory for the supplier to enter into a maintainence contract as applicable below a If the cost of the unit instrument equipment is less than INR Five lacs then the supplier has to sign an annual maintainence contract with the purchaser During this period the supplier shall ensure quality maintainence check service of minimum 4 times a year in addition to the calls that might be raised by the user department This contract will be not more than 3 Anum of the base price exclusive of taxes duties quoted in the financial bid and shall be paid to the supplier at the end of the year with the clearance satisfaction certificate issued by the user department b If the cost of the unit instrument equipment is more than INR Five lacs then the supplier has to sign a comprehensive maintainence contract with the purchaser During this period the supplier shall ensure quality maintainence check service of minimum 4 times a year in addition to the calls that might be raised by the user department This contract will be not more than 6 Anum of the base price exclusive of taxes duties quoted in the financial bid and shall be paid to the suppli
16. CMC For Sixth CMC For CMC For CMC For CMC For Equipment year with Seventh year Eighth year Ninth year Tenth year spare parts amp with spare with spare with spare with spare labour parts amp labour parts amp parts amp parts amp labour labour labour Figures Words Figures Words Figures Words Figures Words Words Figures NOTE The cost of the AMC for the unit instrument equipment shall not be more than 6 per Anum of the quoted base price in PRICE BID FINANCIAL BID Sign of Bidder Page 47 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 CHECK LIST FOR TERMS AND CONDITIONS FOR EQUIPMENTS Check list for Terms and Conditions To be filled by the bidder and submitted along with the bid Page No must be mentioned against each serial All non notarized documents except EMD must be self attested together with official seal Documents Check If Yes Yes No Page No 1 Annexure I Sales Tax Clearance Certificate 2 Annexure II Manufacture Authorization Form 3 Annexure III Declaration Undertaking Form 4 Annexure IV Proforma for Performance Statement 5 Annexure V Annual Turnover Statement 6 Annexure VI Specification of require Equipments with two additional self certified copies duly signed and stamped on each page 9 Annexure IX Details of Manufacturing Unit 10 Annexure X The Fina
17. Page 31 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Annexure V ANNUAL TURNOVER STATEMENT The annual Turnover of M S 2a hcrucrsestelectshachcgtcehcoteneleecetberadeonsuatets For the past three years are given below and certified that the statement is true and correct Turnover in Crore Rs Sr No Year Turnover in Lakhs Rs 1 2010 11 2 2011 12 3 2012 13 Date Seal Signature of Auditor Chartered Accountant Name in Capital Sign of Bidder Page 32 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 BOQ OF THE ACCESSORY QUIPMENTS Annexure VI Schedule Name of Equipment Required Qty For EMD per Equipment A Light Microscope Four 4000 B Cell Counter One 5000 C Semi Automated Coagulometer One 15000 D Elisa Reader amp washer One 12000 E Domestic Refrigerator Two 2000 F Bench Top Centrifuge Two 1000 G Dry Hot air Oven Two 2000 H Autoclave Two 4000 I VDRL shaker One 1000 J Distilled Deionised water plant One 3000 K LED X ray View Box Two Film Four 4000 Sign of Bidder Page 33 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 TECHNICAL SPECIFICATIONS Light microscope 1 Review of the technical specifications of light microscope 2 Adjustable ergonomic head inbuilt light source PLAN 4X 10X 40X and 100 X objectives 3
18. Prices are to be quoted in Indian Rupees In case it is quoted in foreign currency the conversion rates as on the date of opening of financial bids shall apply Bidder should be either manufactures are authorized distributers supplier The Bidders shall submit their Tender fee Rs 2 000 Non refundable in form of a Demand Draft in the name of AIIMS RAIPUR payable at Raipur in a separate physically sealed Envelope clearly marked Tender Fee and the same should reach the concerned office as stated in the Notice Inviting Tender along with Tender Bidder can participate in one or all of the equipment mentioned in BOQ EMD of each schedule is mentioned separately and the Bidder has to submit separate EMD for each article to be participated The Bidders shall submit their Earnest Money Deposit as usual in a separate physically sealed Envelope A DD BG Fixed Deposit for 12 Months E M D must be issued by Nationalized bank in the name of the AIIMS Raipur payable at Raipur refundable a Without submission of E M D the tender will be summarily rejected as per rules b In no case the tender cost fee should be mixed with E M D amount Fee cost is not refundable The EMD Bid security deposited against other tenders cannot be adjusted or considered for this tender The bid security shall be in Indian Rupees and shall be in form of Fixed Deposit DD BG for 12 months in favour of AIIMS Raipur Any bid not secured in accordance with a
19. T OR OTHER PATRONAGE AT THE DISPOSAL OF THE GOVERNMENT OF CHHATTISGARH To be filled up by the applicant Name of style in which the applicant is addressed or assessable to SALES TAX VAT addresses or assessment a Name and address of all companies firms or associations or persons in which the applicant is interested in his individual or fiduciary capacity b Places of business of the applicant all places of business should be mentioned The Districts blocks and division in which the applicant is assessed to SALES TAX VAT all places of business should be furnished a Total contract amount or value of patronage received in the preceding three years 2010 11 2011 12 2012 13 b Particular of Sales Tax VAT for the preceding three years Year Total T O Total Tax Total Tax Balance Reasons Turnover assessed Paid due Rs for be Rs Rs Balance assessed Rs Rs 2010 11 2011 12 2012 13 Sign of Bidder c If there has been no assessment in any year whether any returns were submitted if yes the division in which the returns were sent d Whether any penal action or proceeding for the recovery of Sales tax VAT is pending e The name and address of Branches if any Page 27 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 I declare that that the above information is correct and complete to the best of my knowledge and belief Sign
20. Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 ALL INDIA INSTITUTE OF MEDICAL SCIENCES RAIPUR C G Tatibandh GE Road Raipur C G Phone No 0771 2573222 2573555 E mail dda aiimsraipur edu in Website www aiimsraipur edu in NIT FOR THE SUPLY OF THE ACCESSORY EQUIPMENTS FOR BLOOD BANK YEAR 2013 14 LAST DATE OF SUBMISSION OF BIDS 07 01 2014 UP TO 3 00 P M Sign of Bidder Page 1 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 ALL INDIA INSTITUTE OF MEDICAL SCIENCES RAIPUR C G Tatibandh GE Road Raipur C G Phone No 0771 2573222 2573555 E mail dda aiimsraipur edu in Website www aiimsraipur edu in Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Date 17 12 2013 Notice Inviting Tender BIDS are invited up to 3 00 PM of 07 01 2014 for the SUPPLY OF ACCESSORY EQUIPMENTS FOR THE BLOOD BANK AS PER REQUIRED SPECIFICATION for the year 2013 14 Details may be seen in the Bidding Documents at our office or at the website of State Public procurement Portal http www aiimsraipur edu in and may be downloaded from there Director AIIMS Raipur Sign of Bidder Page 2 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 ALL INDIA INSTITUTE OF MEDICAL SCIENCES RAIPUR C G BID FOR THE SUPLY OF THE ASSECCORY EQUIPMENTS FOR BLOOD BANK YEAR 2013 14 Bid Reference Tender Enquiry No ADMIN Tender
21. acting Authority invited bids for certain goods and ancillary services viz EQUIPMENTS Brief description of goods and services and has accepted a bid by the supplier for the supply of those goods and services NOW THIS AGREEMENT WITNESSETH AS FOLLOWS 1 In this agreement words and expression shall have the same meaning as are respectively assigned to them in the conditions of contract referred to 2 The following documents shall constitute the contract between the Rate Contracting Authority and the supplier and each shall be read and construed as an integral part of the contract a This contract agreement b Instructions of contract c General conditions of contract d Special conditions of contract e Technical Specifications f The supplier s bid and original price schedules g The Rate Contracting Authority s notification of rate contract 3 This contract shall prevail all other contract documents In the event of any discrepancy or inconsistency with the contract documents then documents shall prevail in the order listed above 4 In consideration of the payments to be made by the Purchaser to the supplier as hereinafter mentioned the supplier hereby covenants with the Purchaser to provide the goods and services and to remedy defects therein in conformity in all respects with the provisions of the contract 5 The Purchaser hereby covenants to pay the supplier in consideration of the provision of the goods a
22. al bid may be invited for demonstration of equipment on the day date amp place specified The bidders will have to demonstrate the equipments on the date day and place specified failing which their bid will be rejected Thereafter Price Bid envelop C will be opened for those bidders whose bid will be found technically responsive after demonstration 11 5 Bidders who were found eligible on satisfying the criteria for technical evaluation and inspection by the technical committee can only be invited to be present at the date and time for opening of Price Bid of the tender OTHER CONDITIONS 12 1 The Rate Contracting Authority may ask for demonstration whereable applicable of the quoted SITC of BLOOD BANK ACCESSORY INSTRUMENT the cost of demonstration shall be born by the bidder Day date amp place of demonstration shall be decided by Rate Contracting Authority 12 2 The details of the required equipments etc are to be shown in Annexure VI The quantity mentioned is only the tentative requirement and may increase or Sign of Bidder Page 13 of 49 13 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 decrease as per the decision of the Purchaser Successful bidders shall have to supply the items amp services on the rates under same terms amp conditions in case of any increase 12 3 Director AIIMS Raipur s Right to Accept any Bid and to Reject any or all bids 12 4 Director AIIMS Raipur reserves the right t
23. al conditions of contract the corresponding clause numbers of the general conditions is indicated in parentheses 25 1 PERFORMANCE SECURITY a b The supplier shall be required to pay 10 performance security of the order value The performance security should be paid upfront in respect of each supply order or before the due date fixed by the Purchaser valid beyond 60 days of completion of contractual obligations including guarantee warranty The performance security will be discharged by the Purchaser and returned to the supplier not later than 60 days following the date of completion of the suppliers satisfactory performance obligations including the warranty obligations under the contract In the event of any contract amendment the supplier shall within 07 days of receipt of such amendment furnish the amendment to the performance security rendering the same valid for the duration of the contract as amended for further period of 60 days thereafter 25 2 INSPECTION AND TESTS If purchaser wishes a b c d Sign of Bidder The inspections shall be carried out by the appointed Technical Committee or Inspection Agency at the premises of the suppliers godown or stores of the supplier at point of delivery installation Inspection and testing charges for the above purpose shall be borne by the supplier Inspection note will be issued by the inspection committee verifying the specification performance details
24. arate Sealed Covers FOUR ENVELOPS Envelop A Should contain EMD Tender Fee draft and all other prequalification documents Envelop B Should contain technical Bid only Envelop C Should Contain Price Bid Financial Bid only Envelop D The outer Envelop which contains all above three envelops NOTE Every Envelop must be labeled with Envelop Number and tender Number and the Items it contains This should be mentioned in a Bold and clear language Tenders submitted without system procedure as mentioned above would be summarily rejected ELIGIBLE BIDDERS 3 1 Bidders should not be associated or have been associated in the past directly or indirectly with a firm or any of its affiliates which have been engaged by the Rate Contracting Authority to provide consulting services for the preparation of the design specifications and other documents to be used for the procurement of the goods to the Rate Contracting Authority under this Invitation of Bids 3 2 Government owned enterprises of India may participate only if they are legally and financially autonomous if they operate under commercial law and if they are not a dependent agency of the AIIMS Raipur 3 3 The tenderers shall clarify state whether he they are manufacturer accredited agent or sole representative indicating principals name amp address The offers of firms who are not manufacturer or direct authorized agent will be summarily rejected Sub distributors will not be acc
25. ated by you in the said Contract that the Supplier shall furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with the Suppliers performance obligations in accordance with the Contract AND WHEREAS we have agreed to give the Supplier a Guarantee THEREFORE WE hereby affirm that we are Guarantors and responsible to you on behalf of the Supplier up to a total of Amount of the Guarantee in Words and Figures and we undertake to pay you upon your first written demand declaring the Supplier to be in default under the Contract and without cavil or argument any sum or sums within the limit of amount of Guarantee as aforesaid without needing to prove or to show grounds or reasons for your demand or the sum specified therein This guarantee is valid until the ee Day Of seess 2013 Fax NO Sign of Bidder Page 40 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Annexure VIIlI CONTRACT AGREEMENT FORM Tender No THIS CONTRACT AGREEMENT made the eee day of 2013 between Deputy Director Administration AIIMS Raipur C G of India hereinafter called the Rate Contracting Authority of one part and M S uu eee eeeseeeeeeteeees name of supplier of a E E adeces City and country of supplier hereinafter called the supplier of the other part WHEREAS the Rate Contr
26. ately Gaskets 2 Nos Heating Coil 2 Nos Stainless Steel Perforated Drums 4 Nos Stainless Steel Trays 2 Nos System Configuration Accessories spares and consumables 4 1 As specified Environmental factors 5 1 Shall meet IEC 60601 1 2 2001 Or Equivalent BIS GeneralRequirements of Safety for Electromagnetic Compatibility 5 2 The unit shall be capable of being stored continuously in ambient temperature of 0 50deg Cand relative humidity of 15 90 5 3 Thu unit shall be capable of operating in ambient temperature of 20 30 deg C and relative humidity of 80 Power Supply 6 1 Power input to be 220 240VAC 50Hz 440V 3 Phase as appropriate fitted with Indian plug 6 2 Resettable over current breaker shall be fitted for protection Standards and Safety 7 1 Electrical safety conforms to standards for electrical safety IEC 60601IS 13450 7 2 Should be FDA or CE or ISI approved product 7 3 Should be compliant to ISO 13485 Quality systems Medical devices Particular requirements for the application of ISO 9001 applicable to manufacturers and service providers that perform their own design activities Documentation 8 1 User manual in English 1 Autoclave 8 2 Service manual in English Review of the technical specifications of a VDRL shaker Variable speed heavy duty motor with timer 0 60 minutes Platform size 300x 300 mm which can take concave slide blood bottles and flasks by spring holder Speed 180 rpm Sign of B
27. ature of Applicant Address Date To be filled up by the Assessing Authority In my opinion the applicant mentioned above has been has not been doing everything possible to pay the tax demands promptly and regularly and to facilitate the completion of pending proceeding Date Seal Deputy Asstt Commercial Tax Officer Note A separate certificate should be obtained in respect of each of the place of business of the applicant from the deputy commercial tax officer or Assistant commercial tax officer having jurisdiction over that place Sign of Bidder Page 28 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Annexure II MANUFACTURER S AUTHORIZATION LETTER INO eniinn DA tedis To Dear Sir Tender Nokian aerun We an established and reputable Manufacturers of having factories at and do hereby agree to supply confirming to the required specification and required quantity to M s Bidder as offered by them to supply against the above stated Tender This is also certified that M s is our authorized distributor importer since month amp year should filled and his performance is satisfactory We hereby extend our full guarantee and warranty as per Clause 15 of the General Conditions of Contract for the supply against this invitation for Bid by the above firm Yours faithfully name for and on behalf of M s Name of manufacturers Note This letter should be signed by a person c
28. bove will be rejected by the Rate Contracting Authority as non responsive pursuant Unsuccessful Bidder s bid security will be discharged returned as promptly as possible upon the successful Bidders signing the Contract after the expiration of the period of bid validity prescribed by the Rate Contracting Authority The successful Bidder s bid security will be discharged upon the Bidders signing the Contract and furnishing the performance security Sign of Bidder Page 9 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 6 AMENDMENT OF BIDDING DOCUMENTS 6 1 At any time prior to the deadline fixed for submission of bids the Rate Contracting Authority may for any justifiable reason whether at its own initiative or in response to a clarification requested by a prospective bidder modify the bidding documents by amendment 6 2 Any addendum issued shall be part of Bidding Documents and all the prospective bidders will be notified of the amendment by post or publication and will be binding on them The same shall be uploaded on the designated website 6 3 In order to allow reasonable time to prospective bidders in which to take the amendment into account in preparing their bids or for any other reason the Rate Contracting Authority at its discretion may extend the deadline for the submission of bids 7 TECHNICAL BID 7 1 Technical bid should be submitted in hard copies for the quoted equipments etc should
29. ce Bid For Comperehensive Maintenance Contract 47 C M C After Expiry Of Warranty 19 Check List For Terms And Conditions For Equipments 48 Sign of Bidder Page 4 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 ALL INDIA INSTITUTE OF MEDICAL SCIENCES RAIPUR C G BID FOR THE SUPLY OF THE ACCESSORY EQUIPMENTS FOR BLOOD BANK YEAR 2013 14 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Date 17 12 2013 INVITATION FOR BIDS TENDERS ARE INVITED FROM ELIGIBLE BIDDERS FOR SUPPLY TO AIIMS RAIPUR AND INSTALLATION OF ACCESSORY EQUIPMENTS FOR THE BLOOD BANK Bids may be submitted by the primary manufacturer or their authorized distributor or importer for and on behalf of the primary manufacturer provided the bid is accompanied by a duly notarized letter of authority from the primary manufacturer 1 Price of bidding document Rs 2 000 D D in favour of AIIMS Raipur payable at Raipur C G Non refundable 2 Bid Security Each item has a separate Schedule separate EMD is to be submitted for each Item as mentioned in BOQ Fixed Deposit B G DD for 12 Months bid security Amount is mentioned separately in BOQ on Page No 33 Annexure VI E M D must be issued by Nationalized bank in the name of the AIIMS Raipur payable at Raipur refundable 3 Bid and bid security as specified in the bid document must be delivered as per prescribed format for physical submission specif
30. e total value of supply to that particular other designated place 21 3 Supply must be in toto i e not in fraction TERMINATION FOR DEFAULT Contract may be terminated by the Purchasing Authority if 22 1 If the supplier fails to execute the supply within the stipulated time the Purchaser is at liberty to make alternative purchase in the event of making ALTERNATIVE PURCHASE the supplier will be imposed penalty apart from the forfeiture of Performance Guarantee The excess expenditure over and above contracted prices incurred by the Purchaser in making such purchases from any other sources or in the open market or from any other supplier who has quoted higher rates and other losses sustained in the process shall be recovered from the Performance Security or from any other money due and become due to the Supplier and in the event of such amount being insufficient the balance will be recovered personally from the Supplier The penalty would be as under a First extension 71st day thereof from the date of issue of supply order 3 of supplied ordered item b Second amp maximum after 85 days from the date of issue of supply order 5 of supplied ordered item c The order will be deemed cancelled after expiry of 90 days from the issue date 22 2 The order may be cancelled after expiry of delivery period as mentioned in the supply order and the supplier shall also suffer forfeiture of the Performance Security and shall invite other p
31. ed manufacturer Name amp Designation of Authorized Signatory Signature of the Authorized Signatory The details of manufacturing unit authorized distributor shall be for the premises where items quoted are actually manufactured stoked Sign of Bidder Page 43 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Financial BID Price BID Annexure X Taxes 3 Any other charges Grand Total in INR Name of Equipments Unit Price in Custom Duty in if applicable Service Tax Transport Qty of Unit price x Quantity installation commissioning INR VAT Sales if applicable p INR Packing or other if units inclusive of all S No amp demonstration of if applicable Tax etc in INR any performance including in INR 5year warranty to supply Figures Words Figures Words Figures Words Figures Words Words Figures Words Figures 1 2 3 4 5 6 Note This format of price bid is a sample for the Bidders e The grand total will be the deciding factor for L1 provided all the other conditions mentioned in the tender document General Condition of Contract Special Condition of Contract and the technical conditions are fulfilled e L Will be Decided as per Item to Item e Every bidder has to submit their Financial Bid only as prescribed above Price Bid submitted in any other format will
32. enal action like blacklisting disqualification from participating in present and future tenders 22 3 Purchasing Authority will be at liberty to terminate by assigning justifiable reason thereof the contract either wholly or in part on one month notice The Sign of Bidder Page 19 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 23 24 Supplier will not be entitled for any compensation whatsoever in respect of such termination 22 4 Ifthe Supplier in the judgment of the Rate Contracting Authority has engaged in corrupt or fraudulent practices in competing for or in executing the contract For the purpose of this Clause Corrupt practice means offering giving receiving or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution Fraudulent practice means a mis presentation hiding of facts in order to influence a procurement process or the execution of a contract to the detriment of the other bidders and includes collusive practice among Bidders prior to or after bid submission designed to establish bid prices at artificial noncompetitive levels and to deprive the other bidders of the benefits of free and open competition 22 5 In all the above conditions the decision of the Purchasing Authority shall be final and binding TAXES AND DUTIES 23 1 In case of any enhancement in Excise Duty due to notification of the G
33. epted 3 4 The documentary evidence of the Bidder s qualifications to perform the Contract if its bid is accepted shall establish to the Rate Contracting Authority s satisfactions 3 4 1 Bids may be submitted by the primary manufacturer or their authorized distributor or importer for and on behalf of the primary manufacturer Sign of Bidder Page 6 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 3 4 2 3 4 3 3 4 4 3 4 5 3 4 6 3 4 7 3 4 8 3 4 9 Sign of Bidder provided the bid is accompanied by a duly notarized letter of authority from the primary manufacturer In case of authorized distributor the bidder should have minimum three years association with manufacturer As per authorization form given in Annexure II Documentary evidence for the Registration of the company with details of the Name Address Telephone Number Fax Number e mail address of the firm and of the Managing Director Partners Proprietor and Name Address Telephone number fax e mail of primary manufacturer The instruments such as power of attorney resolution of board etc authorizing an officer person of the bidder should be submitted with the tender and such Authorized officer person of the bidder should sign the tender documents The Bidder manufacturer should have atleast three years manufacturing distributorship experience The Bidder should submit a list of users of quoted equipments manufactured b
34. er at the end of the year with the clearance satisfaction certificate issued by the user department Non compliance of any of these conditions or any of the conditions mentioned in the document renders the purchaser to blacklist the supplier along with appropriate legal actions 19 9 Successful tenderers will have to furnish Performance Bank Guarantee for 10 contract value from any Nationalized Bank valid 2 months beyond the warranty period 19 10 The rates quoted for the Stores Equipments under the reference by the supplier shall in no event exceed the lowest price at which the suppliers of the Stores Equipments of identical description are made to any other person Sign of Bidder Page 17 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 organization institution during the period and should attach an undertaking duly notarized 19 11 Equipment should be brand new amp of latest technology along with digital technique wherever applicable 19 12 The Director reserves the right to increase the accessories and their numbers payment will be made only for ordered accessories 20 PAYMENT 20 1 The method and conditions of payment to be made to the Supplier under the contract shall be specified in the Special Condition amp Contract 20 2 The Supplier s request s for payment shall be made to the Purchaser in writing accompanied by an invoice describing as appropriate the Goods delivered and the
35. er the Sign of Bidder Page 20 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 rate contract he shall forthwith notify such reduction to Purchasing Authority and the prices payable under the rate contract for the Equipments supplied from the date of coming into force of such price stands correspondingly reduced as per above stipulation however reduction shall not apply to a Export by the supplier b For all contracts entered into prior to the date of the tender or for any backlog of pending orders 24 4 Within six months of the commencement of the rate contract and at the rate contract period a certificate in the following forms will have to be submitted by the supplier I We certify that the stores of description identical to the store supplied to the AIIMS Raipur under the contract herein have not been sold by me us to any other State Govt Central Govt DGS amp D Public Undertaking Automomous Body under government during the period of the rate contract of AIIMS Raipur under the contract except for the quantity of under sub clause a amp b of the clause 24 3 Sign of Bidder Page 21 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 25 SPECIAL CONDITIONS OF CONTRACT The following special conditions of contract shall supplement the general conditions of contract whenever there is a conflict the provisions herein shall prevail over those in the gener
36. gents for validation training up to installation to be provided free of cost by manufacturer one start up kit for a minimum of 100 tests each of PT APTT Fibrinogen Factor V Factor VIII Protein C and Protein S to be demonstrated and supplied Certifications Product certification CE Class II A or US PDA certified e Quality Certification ISO certified e Electrical Safety Equipment meets electrical safety specifications such as that of IEC Class 1 Sign of Bidder Page 35 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 I Ot ee ES e re ro 12 13 Specifications for ELISA plate Reader and washer Optical Measurement Range 0 20 to 4 0 Absorbance Units Photometric Accuracy 1 Stability Drift of no more than 0 005A in 8 hours Light Source Remote Halogen lamp source with lamp saver feature Wavelength Standard 405 450 492 amp 630 nm Filter vessel IAD hard coat interference 10 nm half band pass Vessel Standard 96 well Micro Titre Plate PC connection USB port Speed 96 Wells absorbance in 8 seconds Plate Transfer Stepper Motor Software Calculation Mode Single point calibration point to point curve fit i Polynomial regression linear and sigmoidal regression log and linear cut off ii Absorbance multipoint absorbance Additional features User programmable open system selectable plate i Formatting alphanumeric test naming duplicate we
37. he instruments such as power of attorney resolution of board etc authorizing an officer person of the bidder should be submitted with the tender and such Authorized officer person of the bidder should sign the tender documents 7 13 Market Standing Certificate issued by the Licensing Authority as a Manufacturer distributor for each equipment quoted for the last 3 years In case of direct importer evidence for importing the said items for the last three years Sign of Bidder Page 10 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 7 14 The bidder should also submit national amp international quality certificates like ISI CE C ISO 9002 IP BP etc mark IEC standard or equivalent certificate of quoted product if available 7 15 Concern Company have not been debarred blacklisted either by Rate Contracting Authority or by any State Government or Central Government Organization Affidavit to this effect shall be submitted by the concern company 7 16 Original Price Bid and other Form duly signed and stamped by authorized signatory and physical document as per Section V duly sealed and signed by the bidder on each page for acceptance of Terms and Conditions 7 17 Bidders should have the registration under Commercial Tax Authority Registration should be attached 7 18 Affidavit that the firm has no vigilance case CBI case pending against him supplier 7 19 Affidavit that the firm has not supplied
38. idder Page 38 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Review for the distilled deionized water plant Free standing electrically operated double water plant capable for producing pyrogen free distilled water as per IP BP standards All contact parts are made up of Stainless Steel Consist of low water level protection and electrical control box Mounted on a sturdy tubular stand Capacity 20 liters hour LED X ray View Box Slim LED based View Box for Viewing radiology Films Mention the thickness in cm Size should be optimum for viewing two films of 14 x 17 It should have facility for adjustment of brightness Mechanism for gripping the film should be high quality It should be maintenance free If any complaint damage occurs it will be the responsibility the supplier to rectify without any additional charges Optional Mention if any other additional features like shutter auto on off etc are available Sign of Bidder Page 39 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Annexure VII PERFORMANCE SECURITY FORM a EE E T Name of Purchase WHEREAS egnen a ten Name of Supplier hereinafter called the supplier has undertaken in pursuance of Contract No ssssssesesesn Gated sue 2013 to supply a ditecntet ie eae description of goods and related services hereinafter called the Contract AND WHEREAS it has been stipul
39. ied in notice and tender document Bids will be opened in the presence of Bidder s representatives who choose to attend on the specified date and time fixed for opening the bid 4 In the event of the date specified for bid receipt opening being declared as closed holiday due date for receipt opening of bid will be done on next working day 5 Bid alongwith supporting documents along with original EMD and cost of tender form have to be submitted by tenderer in the tender box at AIIMS Raipur on or before the last date amp time of submission as mentioned above 6 Time of Completion of work is within 12 weeks from the date of allotment letter 7 The competent authority does not bind itself to accept the lowest or any other tender and reserves its right to reject one or all of the tenders received without the assignment of a reason Deputy Director Administration AIIMS Raipur CG Sign of Bidder Page 5 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 INSTRUCTIONS TO BIDDER Tender should be addressed to the Director All India Institute of Medical Sciences Raipur and submitted to the Office of the Administrative Officer in a sealed cover failing which the tender shall be rejected Tender should invariably be submitted in two bid system and four cover envelops TWO BIDS PART I Technical Bid EMD Tender Document Other Prequalification Documents PART II Price Bid Financial Bid In Sep
40. ight to impose penalty without prejudice to any other rights which the Purchaser may have against the Supplier under the Contract 19 4 The stores supplies shall be strictly in accordance with the Specifications Standards and shall be of the best quality The stores are demanded to carry the Supplier s own guarantee of the items by the consignee 19 5 If at any time during after the supply if equipment is not found as per specification sub standard or refurbished the bidder shall replace defective equipment at his own cost immediately failing which the total amount is recoverable from him and he will be black listed 19 6 UPTIME GUARANTEE The firm should provide uptime guarantee of 98 for the year Sign of Bidder Page 16 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 19 7 Guarantee Warranty period The tenderers must quote for 5 years warranty from the date of completion of the satisfactory installation The Warranty charges shall not be quoted separately otherwise the offer shall be summarily rejected Also the Bidders should submit their quote for subsequent 5 years AMC without spare parts CMC include free labour repair other services amp spare parts Failure to comply this condition will entail the rejection of the Bids The price comparison shall be made taking into account on basic price and post warranty AMC CMC The Rate Contracting Authority reserves the right to award AMC CMC A M
41. ll options curve plotting and editing flags and error message Should be supplied with Desktop Computer of suitable configuration and a printer Specifications for ELISA Plate Washer i a SR Re O 10 11 Fully automatic Washes flat round and V bottom plates and strips No user adjustments required Automatic calibration alignment and last row detection Facility to wash partial or full plate 6 ready to run wash progams Large non volatile memory stores 50 user specified wash protocols Soak time upto 99 minutes 99 seconds Aspiration type single or double Precision operation with constant monitoring of vacuum and pressure Pump cycles only when necessary for quiet operation Programmable automatic rinse cycle Ready to run bottles aerosol shield 8 way manifold included Sign of Bidder Page 36 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Domestic Refrigerator Review of the technical specifications of domenstic refrigerator 350 liters auto defrost Bench top centrifuge Review of the technical specifications of a bench top centrifuge 1 Maximum speed 6000 rpm maximum RCF 5070 g Max capacity 400 ml Digital timer range 0 59 min 2 With digital speed meter safety lid lock Swing out head Capacity 16x15 ml Dry hot air oven Review of the technical specifications of Dry hot oven 4 shelves dimensions 24 x 24 x24 Double walled
42. lood Bank Accessory Instrument 1 2013 To ili iv vi vii viii Ref Clause No 10 1 BID FORM Date Director All India Institute of Medical Science Tatibandh GE Road Raipur CG 492099 I We the undersigned declare that I We have examined the bidding documents including Addenda Nos insert numbers the receipt which is hereby acknowledged I We have gone through all terms and conditions of the tender document before submitting the same I We hereby agree to all terms and conditions as stipulated in the tender document and offer to supply and deliver 0 Brief description of equipments in conformity with the bidding documents in accordance with the schedule of prices attached herewith and made part of this bid I We undertake if our bid is accepted to deliver the goods in accordance with delivery period specified in the supply order I We agree to abide by this bid for a period of 180 numbers days after the date fixed for bid opening and shall remain binding upon us and may be accepted at any time before the expiration of that date If our bid is accepted we commit to deposit a performance security in accordance with General Condition of Contract amp Special Condition of Contract for the due performance of the contract Until a formal contract is prepared and executed this bid together with your written acceptance thereof and your notification of rate contract shall constitu
43. mpetitive levels and to deprive the other bidders of the benefits of free and open competition 16 3 Will reject a proposal for award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practice in competing for the contract in question 16 4 Will declare a firm ineligible either indefinitely or for a stated period of time to be allowed to participate awarded a contract if at any time determines that the firm has engaged in corrupt or fraudulent practice in competing for or in executing a contract Furthermore Bidders shall be aware of the provision stated in General Conditions of contract INSURANCE The Goods supplied under the contract shall be fully insured in Indian Rupees against the loss or damage incidental to manufacture acquisition transportation storage Sign of Bidder Page 15 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 18 19 delivery installation and test running in the manner specified in Special Condition of Contract TRANSPORTATION 18 1 Where the Supplier is required under the Contract to transport the Goods to project site including insurance as shall be specified in the Contract shall be arranged by the Supplier and the related cost shall be included in the Contract Price 18 2 The loss or damage of material whatsoever whether insured or not during transit shall be made good by bidder free of charge failing which the losses
44. ncial Bid Price Bid 11 Annexure XI Details of Service Centre in Raipur 12Registration Certificate of the company with details of the Name Address Telephone Number Fax Number e mail address of the firm and of the Managing Director Partners Proprietor 13 Authorization letter from manufacturer authorizing a person to transact a business with R C A 14 The instruments such as power of attorney resolution of board etc authorizing an officer person of the bidder should be submitted with the tender and such Authorized officer person of the bidder should sign the tender documents 15 Market Standing Certificate issued by the Licensing Authority as a Manufacturer distributor for each equipment quoted for the last 3 years In case of direct importer evidence for importing the said items for the last three years 16 The bidder should also submit national amp international quality certificates like ISI CE C ISO 9002 IP BP etc mark IEC standard or equivalent certificate of quoted product if available 17 The bidders have to submit name of the items its code no for which they are quoting in the price bid Such names and items code of the items should be submitted along with the technical bid failing which the tenderer s price bid will not be opened The Bidder has to submit Name of Item and its code number 15 Market Standing Certificate issued by the Licensing Authority as a Manufacturer distributor for each equi
45. nd services and the remedying of defects therein the contract price or such as may become payable under the provisions of the contract at the times and in the manner prescribed by the contract Sign of Bidder Page 41 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Brief particulars of the goods and services which shall be supplied provided by the supplier are as under Sr No Item Code Item Unit F O R Rate per Description unit Rs The above rates are inclusive of excise duty transportation insurance inspection amp testing charges and any incidental charges but exclusive of CST VAT 6 7 10 11 The prices shall be valid for one year from the date of agreement unless revoked and thereafter for a further period as agreed upon mutually The supplier shall agree to deposit 10 performance security along with as mentioned at point no 7 above in advance by FDR Bank Guarantee against the value of particular supply order for a period of 60 days after the completion of warrenty period of five years The suppliers are not authorized to supply material directly to any state Govt Semi Govt any other organization on the rate lower than the rate contract The supplier shall supply the goods directly to the indentor purchaser at the address given in the supply order The supplier shall raise bills directly in the name of indenting officer purchaser
46. o accept or reject the tender for the supply of all items of equipments or for any one or more of the items of equipments tendered for in a tender without assigning any reason without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder 12 5 Prices payable to the supplier as stated in the contract shall not be subject to adjustment during performance of the contract AGREEMENT 13 1 At the same time the Rate Contracting Authority will inform to the successful Bidder that its bid has been accepted the Rate Contracting Authority will send the Bidder the Rate Contract Form provided in the bidding document incorporating all agreements between the parties 13 2 Within 10 days of receipt of the Notification of Rate Contract the successful Bidder shall sign and date the Contract on a non judicial stamp paper of value of Rs 100 stamp duty to be paid by the Bidder and return it to the Rate Contracting Authority 13 3 The validity of Rate Contract will be one year from the date of singning of the rate contract agreement and may be extended for further period as agreed mutually unless revoked Sign of Bidder Page 14 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 14 15 16 17 GENERAL CONDITION OF CONTRACT PERFORMANCE SECURITY amp INSPECTION CHARGES 14 1 Within 15 days of the receipt of firm order from the Rate Contracting Authority or the
47. of Semi Automated Coagulometer Coagulometer measures the blood clotting parameters Should be microcomputer controlled Semi automatic with at least 4 channels optics Based on optical principle with LED Should have integrated external incubation block with pre warming positions Suitable for PT a PTT fibrinogen thrombin time factors II V VII VIII IX X XI XII Fletcher AT III Protein C Protein S Results can be represented in seconds activity ratio INR g L and mg L Should be able to store specific test parameters in the system Should have LCD display Complete system with printer or facility for printer connectivity is required Should generate the standard curve for factor assays Power input to be 220 240VAC 50Hz fitted with Indian plug Suitable UPS with maintenance free batteries for minimum 30 minutes back up should be supplied with the system Open system for reagent and low reagent consumption The unit shall be capable of being stored continuously in ambient temperature of 0 50deg C and relative humidity of 15 90 The unit shall be capable of operating continuously in ambient temperature of 10 40deg C and relative humidity of 15 90 User Technical Maintenance manuals to be supplied in English Certificate of calibration and inspection List of Equipments available for providing calibration and routine maintenance support as per manufacturer documentation in service technical manual Rea
48. of minimum 5 years beyond warranty period 22 An affidavit of the manufacturer on a Non judicial stamp paper on Rs 100 that the quoted equipment is the latest model of the company matching to the specification of this tender and that it is not refurbished equipment 23 Certificate for being in business or more than 3 years 24 Certificate for sole ownership partnership 25 Statement of good financial standing from bankers 26 The printed original catalogues of primary manufacturer and any other technical documents like data sheet or operational manual of equipment with highlighting the features in portal along with the other documents In catalogue the quoted product no and name should be highlighted against which that product is quoted These documents are also to be submitted in physical form before due date along with Bid security 27 In case of imported equipment IEC certificate of importer bidder shall be submitted 28 A separate price list of all spares and accessories including minor required for maintenance and repairs in future after guarantee warrantee period 29 Recurring expenditure on equipments 30 Any other document required as per tender document Sign of Bidder Page 49 of 49
49. ompetent and having authority to sign on behalf of manufacturer and should be duly Notarized Sign of Bidder Page 29 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Annexure III DECLARATION UNDERTAKING I We M s represented by its Proprietor Managing Partner Managing Director having its Registered Office at and its Factory Premises at do declare that I We have carefully read all the conditions of tender in Ref No for supply of equipment floated by the Purchase Committee and accept all conditions of Tender I We agree that the Purchaser has rights of forfeiting the Bid Security and or Performance Security Deposit and blacklisting me us for a period of 7 years if any information furnished by us proved to be false at the time of inspection and not complying to the tender conditions Signature of the Bidder Name amp Address in capital letters with Designation To be duly Notarized Sign of Bidder Page 30 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 Annexure IV PROFORMA FOR ITEMWISE LIST OF INSTALLATIONS IN LAST THREE YEARS OF THE MANUFACTURER S Name of the Manufacturer S No Name of Name of the Date of Quantity Installed Purchaser amp installation Machine an Address with model Phone Number 1 2 3 4 5 6 7 8 9 10 Sign of Bidder Signature and seal of the Bidder
50. oted are actually manufactured Documents if any to show that the manufacturing unit importer has been recognized by WHO UNICEF ISO or any other Certificate etc Page 7 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 3 4 10 3 4 11 3 4 12 3 4 13 3 4 14 3 4 15 The bidder shall furnish a notarized affidavit in the format given in Annexure IlI declaring that the bidder accepts all terms and conditions of the tender Average Annual turnover i e turnover for each year separately in the last three financial years shall not be less than Rs Five lakh year Annual turnover statement for 3 years submitted in the format given in Annexure V certified by the Auditor CA In case of imported equipment IEC certificate of importer bidder shall be submitted The bidder should also submit national and international quality certificates like ISI CE C mark IEC standard or equivalent certificate of quoted product one of the above certificate is mandatory except in those Instrument Article such kind of certification is not in use The Concern Company should have not been debarred blacklisted either by Rate Contracting Authority or by any State Government or Central Government Organization for the quoted product or as a whole Affidavit to this effect shall be submitted by the concern company All documents should be self attested and stamped The onus of establishing the credentials of the Tender
51. overnment after the date of submission of tenders and during the tender period the quantum of additional excise duty so levied will not be paid extra 23 2 Suppliers shall be entirely responsible for all taxes duties license fees octroi road permits etc incurred until delivery of the contracted Goods to the Purchaser FALL CLAUSE 24 1 Prices charged for supplies under Rate Contract by the supplier should in no event exceed the lowest prices at which he offers to sell or sells the stores of identical description to any other State Government DGS amp D Public Undertaking during the period of the contract 24 2 If at any time during the period of contract the price of tendered items is reduced or brought down by any law or Act of the Central of State government the supplier shall be bound to inform Purchasing Authority immediately about such reduction in the contracted prices in case the supplier fails to notify or fails to agree for such reduction of rates the Purchasing Authority will revise the rates on lower side If there is a price increase for any product after quoting the rates the bidder will have to supply the item as per quoted rates This office will not accept any higher rates after wards 24 3 If at any time during the period of contract the supplier quotes the sale price of such Equipments or sells such Equipments to any other State Govt DGS amp D and Public Undertakings at a price lower than the price chargeable und
52. pment quoted for the last 3 years In case of direct importer evidence for importing the said items for the last three years 16 The bidder should also submit national amp international quality certificates like ISI CE C ISO 9002 IP BP etc mark IEC standard or equivalent certificate of quoted product if available Sign of Bidder Page 48 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 18 Concern Company has a not been debarred blacklisted in the past either by Rate Contracting Authority or by any State Government or Central Government Organization b firm has no vigilance enquiry CBI enquiry pending against him supplier c The firm has not supplied the same item at the lower rate than quoted in the tender to any Govt Semi Govt or any other organization Affidavit to this effect shall be submitted by the concern company and should be duly notarized on 100 Non judicial stamp paper 19 Original Bid Form duly signed by authorized signatory as per Section V duly sealed and signed by the bidder on each page for acceptance of Terms and Conditions 20 Bidders should have the registration under Commercial Tax Authority Registration should be attached 21 An affidavit of the manufacturer on a Non judicial stamp paper on Rs 100 binding itself for supply of genuine spare parts to the purchaser for a period
53. responsibility of the suppliers without any notice 20 7 Supply of equipments means installation and commissioning and also test running at site No separate charges will be paid separately on this account 20 8 No advance payments towards cost of equipments etc will be made to the supplier 20 9 All payments shall be made by way of crossed cheques drawn in favour of the supplier 20 10 All bills invoices should be raised in triplicate in the name of Director AIIMS Raipur Sign of Bidder Page 18 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 21 22 LIQUIDATED DAMAGES 21 1 if the supplier fails to deliver any or all the goods or perform the services within the time period s specified in the contract The Purchaser shall without prejudice to its other remedies under the contract deduct from the contract price as liquidated damages as shown below of the delivered price of the delayed goods or unperformed services for each week of delay or part thereof until actual delivery or performance up to maximum deduction of 5 of the delayed goods or services contract price Once the maximum is reached the purchaser may consider termination of the contract 0 5 of value of delayed goods services per week will be levied as LD 21 2 Supply in damaged condition shall not be accepted In case of damage in the packing the supply will be accepted only after levying penalty or replacement of damaged supply on th
54. s from the office records or otherwise doesn t lie with AIIMS Raipur Tender will be evaluated only from the Certificates documents submitted along with the tender 3 5 The applicant company should have exposure to complete project of manufacturing installation fixing of EQUIPMENT SUPPLY IN A BLOOD BANK in at least 2 Government Non Government Medical College Medical University Hospitals over the past 3 years in India 3 6 No Bidder Tenderer should submit two or more authorization letters from the manufacturer for the same projects tender product ELIGIBLE GOODS AND SERVICES 4 1 All goods and ancillary services to be supplied under the Contract shall specify their country of origin 4 2 For purposes of this clause origin means the place where the goods are produced or from which the ancillary services are supplied Sign of Bidder Page 8 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 5 COST OF BIDDING AND EARNEST MONEY DEPOSIT E M D 5 1 5 2 5 3 5 4 5 5 5 6 5 7 5 8 5 9 5 10 5 11 The Bidder shall bear all costs associated with the preparation and submission of its bid and Deputy Director Administration AIIMS Raipur hereinafter referred to as The Rate Contracting Authority will in no case be responsible or liable for these costs regardless of the conduct or outcome of the bidding process This tender document is non transferable
55. te a binding contract between us I We undertake if at any time it is found that any information furnished by us to the Rate Contracting Authority either in our bid or otherwise is false the Rate Contracting Authority servers the right to terminate the contract without assigning any reasons forfeiting the bid security or performance security and blacklisting us for a period of 5 years I We understand that you are not bound to accept the lowest or any bid you may receive I We hereby submit our tender forthe ___ __ _ I We now enclosing herewith the E M D No dated Sign of Bidder Page 25 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 xi I We have noted that overwritten entries shall be deleted unless duly cut amp re written and initialled xii Tenders are duly signed No thumb impression should be affixed xiii I We undertake to sign the contract agreement if required within 15 fifteen days from the date of issue of the letter of acceptance failing which our my security money deposited may be forfeited and our my name may be removed from the list of suppliers Dated this sisi ditenaenetds ay OF criias 2013 Witness 1 Witness 2 Sign of Bidder Page 26 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 01 02 03 04 Annexure I FORM OF CERTIFICATE OF SALES TAX VAT VERIFICATION TO BE PRODUCED BY AN APPLICANT FROM THE CONTRAC
56. tenderers should take care that the rates and amounts are written in such a way that interpolation is not possible no blanks should be left which would otherwise make the tender redundant 9 9 To ensure sustained supply without any interruption the Purchasing Authority reserves the right to split orders for supplying the requirements among more than one bidder provided the prices and other conditions of supply are equal 9 10 The prices quoted and accepted will be binding on the bidder for the stipulated period as per para I of introduction and any increase in the price will not be entertained till the completion of this tender period or till further orders Cross Conditions such as SUBJECT TO AVAILABILITY SUPPLIES WILL BE MADE AS AND WHEN SUPPLIES ARE RECEIVED etc will not be considered under any Sign of Bidder Page 12 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 10 11 12 circumstances and the tenders of those who have given such conditions shall be treated as unresponsive and Tender will be summarily rejected 9 11 Every bidder has to submit their Financial Bid only as prescribed format given in the Annexure X any other format will summarily be rejected DEADLINE FOR SUBMISSION OF BIDS 10 1 Bids will not be accepted after the time and date specified in the invitation for Bids 10 2 The Rate Contracting Authority may as its discretion extend the deadline for submission of bids
57. the Annexure X 9 3 Rates quoted for items other than mentioned in the tender form then that particular item will not be entertained 9 4 The rates of each item should be quoted in figures as well as in words also otherwise the tender is liable to be rejected 9 5 The bidder should quote alongwith guarantee warranty of 5 years on equipments 9 6 Bid has been called for the equipments machines service goods given in the specification in Technical Annexure VI The specifications of the equipments machines should be brand new unit as per details given in Annexure VI 9 7 Prices inclusive of Excise Duty Custom Duty transportation packing insurance installation loading unloading warranty inspection and any incidental charges CST VAT ST should be quoted for each of the required equipments services etc separately on door delivery basis according to the unit ordered Tender for the supply of equipments etc with cross conditions like AT CURRENT MARKET RATES shall not be accepted The delivery should be made as stipulated in the supply order placed with successful bidders Conditional tenders will not be accepted Different component of the price such base price and statuory taxes like Excise Duty Custom Duty CST VAT Service Tax must be shown separately 9 8 Each bid must contain the unit price of each equipment in figures as well as words Any discrepancy between the figures and words the amount written in words will prevail The
58. the same item at the lower rate than quoted in the tender to any Govt Semi Govt or any other organization 7 20 Certificate for being in business or more than 3 years 7 21 Certificate for sole ownership partnership and establishment relationship 7 22 In case of imported equipment IEC certificate of importer bidder shall be submitted 7 23 A separate price list of all spares and accessories including minor required for maintenance and repairs in future after guarantee warrantee period i Reference No of the tender ii Tender regarding _ iii Due date of submission of tender form iv Due date for opening of the tender v Name of the firm Sign of Bidder Page 11 of 49 Tender Enquiry No ADMIN Tender Blood Bank Accessory Instrument 1 2013 BID FORM The Bidder shall complete the Bid Form and shall also submit a hard copy thereof The signing of Bid Form shall commit the Bidder to supply the ordered goods to the purchaser within 12 weeks of placing such order PRICE BID The Bidder should furnish the following 9 1 The rate quoted as per unit landed price in Annexure X shall be inclusive of Excise Duty Custom Duty freight packing insurance inspection amp testing charges VAT CST Service TAX and should be F O R i e AIIMS Raipur 9 2 The rate quoted in Annexure X should be filled and should be for a unit and given specification The Bidder is not permitted to change alter specification or unit size given in
59. will be deducted from their bill performance security 18 3 Wharfage demurrages etc on account of incorrect or delayed dispatch of material or documents shall be the responsibility of the supplier and shall be recovered from his bill performance security WARRANTY The Bidder shall provide onsite warranty guarantee of the equipment for the period of five years from the date of installation Warranty will cover services repairs maintenance and replacement of spare parts broken damaged worn out spare parts and other services free of cost during the whole warranty period of five years The warranty shall also include on call service which should not exceed 24 hours from the time of lodging of complaint through e mail The bidder will provide reference docket number by return e mail indicating probable time to repair The purchaser shall have the right to get the work done at the cost of bidder s responsibility if machine is not repaired within 24 hours 19 1 The Purchaser shall promptly notify the Supplier in writing of any claims arising under the warranty 19 2 Upon receipt of such notice the Supplier shall with all reasonable speed replace the sub standard equipments without cost to the Purchaser 19 3 If the Supplier having been notified fails to remedy the defect s within three days the Purchaser may proceed to take such remedial actions as may be necessary at the Supplier s risk and expense and will have r
60. y the Principal Manufacturer for last three years These list should also contain the supplies related to the Govt hospital Medical Colleges Public Sector undertaking Undertaking hospital and other institutions of repute Bidder should submit details of installation in Annexure IV The bidder should have at least one service centre in Raipur with a team of trained service engineer technical staff the details in this regard as per Annexure XI shall be submitted In case at the time of tender service centre is not available in Raipur then it will be the responsibility of the supplier to arrange for the technical staff service engineer to be present at the site of installation at a response time not more than 24 hours from the time of raising the complaint It shall be the duty of the seller to collect the equipment for repair service amp to replace it after such repair servicing free of charge during warranty guarantee period and will cover all such costs in the AMC CMC The bidder shall submit the specification s compliance deviation report duly filled and signed which clearly bring out the deviation from the specification if any given in Annexure VI Sales Tax VAT CST Clearance certificate as on 31 03 2010 31 03 2011 31 03 2012 as per form attached in Annexure I 31 03 2013 Details of Manufacturing Unit Authorized distributor in Annexure IX The details containing the name and address of the premises where the items qu

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