User Guide
Contents
1. gt Watch i E ner IT energy savings made easy USER GUIDE Client version 3 2 b f Need Help Support is provided by Energy Watch IT via e mail info energywatchit com I Table of Contents IntroductiOH cscs da EON eM dos Dumo T Sau sU UT oU E IUE MO T eus 4 1 1 The ETE E E A aoc ut N E AER uti quiere mete caca Snc n a ELATI SUE 4 Features oem 5 2 l1 shutdowns Hibernate SICCD ainen ERA EEE ERTO eE 5 22 Snow sehedule Details 552 9 6202 beue le eue c T Eae EREET Pu Up TETERA 6 2 9 9 oS dM S Sog butter vite ie Ter violen e ter vtov ive tes vutoltex iu i e 6 24 Open Saved Piles Directory oso esos QER DEDERE Ds eh aoa REE 7 2 5 Open Power Management SelllleS euet eoe orca pesas abad uu aps quu a ed cU DERE UU DUM 7 2 0 SOLUING Sure oae ERE EENEREVEREAN ERES AERE VEU ENE ANE VIE EHE ERU VIE IUU ER EU ARR CUI 7 2 7 eto User Guilde 2e dtes ua E A MPa dtd LR E UU ELI LR Ve HD 8 2 5 16e Se ai aa a aede o Gv tpe e teil np tle eh entre Dep but 8 The Green DUfTOH succes stoctenieatentcda Eso obibo tuu ce n t Recon boe Eus o UP e tools dede 9 Scl How te tise the Green DIEt OITosou dates doe der vans eee Cr Ev ETC Ea ERU o E Ea EE OE LE UA 9 322 Redssreninos the Green DULOD Geo cos are odesoa si ee E per Duro esa ousuasub ei used 9 Cancelling or Postponing a scheduled shutdown hibernation or sleep 10 4 1 Cancelling hibernation and sleep schedules eeee2. When your organisation purchases the annual EnergyWatchIT license they will receive a unique License key Please contact your Green IT Administrator for the License key When the evaluation period is about to expire you will be prompted by a dialogue box requesting you to enter the License key a License Form Please enter the license key to activate EnergyWatchlT If you don t have a license key and would like to evaluate Energy WatchlT just click OK Your evaluation license will expire 3 days License Key Once the License key is entered you will not be prompted to enter a License key again 6 2 Checking the number of days remaining before the 30 day evaluation period expires The number of days remaining before your evaluation period expires can be viewed by right clicking on the EnergyWatchIT icon in the system tray of your computer bottom right of the screen and selecting License If a valid License key has already been entered you will see a message informing you that a valid License key has been entered If a License key has not yet been entered you will see a dialogue box where you will see the number of days remaining before the 30 day evaluation period expires EnergyWatchIT User Guide version 3 2 Page 13 of 15 Please enter the license key to activate Energy V atchlT If you don t have a license key and would like to evaluate Energy WatchlT just click OK Your evaluation license will expire 3 d
3. not being used The Client A client or agent is an application that runs on your computer and accesses a remote service on another computer system the server by way of a secure internal network The EnergyWatchIT client appears as a small green icon on the system tray of your computer i e the bottom right of the screen The EnergyWatchIT client receives signals from a central server that will securely shut down your computer or put it into hibernate or sleep mode The server instructs the client to follow a schedule of shutdown hibernation and sleep times The client executes these schedules and shuts down hibernates sleeps the computer based on the schedule details it has received Your organisation has assigned a Green IT Administrator to set up shutdown hibernation and sleep schedules for your computer Hints amp Tips To find the version number of the client that is currently installed on your computer hover your cursor over the EnergyWatchIT icon in the system tray EnergyWatchIT User Guide version 3 2 Page 4 of 15 2 Features To make the functions of the client visible use your mouse to right click on the EnergyWatchIT icon in the system tray of your computer i e the bottom right of the screen 2 1 Shutdown Hibernate Sleep UTE The first three options allow you to immediately Hibernate PC Shutdown Hibernate or Sleep your computer Sleep PC Show Sch
4. ays License Key To continue using the 30 day evaluation click OK You will see a new dialogue box confirming that you are using the Evaluation version Click Start EnergyWatchIT to continue ud EnergyWatchIT www Energy Watch com Please close this informaton box to start Energy Watchl F Evaluation version of Energy WatchlT Start Energy Watchl T 6 3 Entering the License key Shutdoan PE As soon as you receive your License key right click Hibernate PC Sleep PC on the EnergyWatchIT icon on the system tray of your computer the bottom right of the screen and Show Schedule Details Le EE click License Open Saved Files Directory Open Power Management Settings Settings Link to User Guide License You will see a dialogue box displaying the number of days remaining before the 30 day evaluation period elapses This dialogue box allows you to enter the License key ud License Form Please enter the license key to activate Energy V atchlT If you don t have a license key and would like to evaluate Energy WatchlT just click OK Your evaluation license will expire 3 days License Key EnergyWatchIT User Guide version 3 2 Page 14 of 15 If the incorrect License key is entered a message will be displayed informing you that the License is not valid EnergyWatchIT Client Application zi a License Not Valid ul Please select Energy WatchIT again and enter allocated License Key Wh
5. edule Details Show Savings pen Saved Files Directory Open Power Management Settings Settings Link to User Guide License Q What s the difference between Hibernate and Sleep Hibernate stores anything in RAM memory to non volatile storage such as a hard disk and basically saves an image of anything currently running or open This includes copying all open files and documents to the user s hard disk and then shuts the computer down completely When the computer comes out of hibernation it is returned to its previous state and any files and documents that were open on the desktop are restored To enable hibernation the hard disk must have sufficient free space to store all the contents of RAM Starting from a hibernated state requires a few seconds and is usually quicker than starting up again and re opening applications depending on the system s general speed Sleep mode reduces the power consumption close to O watts by cutting power to hardware components not being used Sleep can cut power to peripheral devices monitor and the hard drive but it maintains power to the computer s memory so that no work is lost The computer takes very little time to go from the sleep state to the fully on state EnergyWatchIT User Guide version 3 2 Page 5 of 15 2 2 Show Schedule Details Selecting this option will display a popup window Shutdown PC Tei where you can view the schedule details which have Sleep PC been assigned
6. eeeeeeee eene 10 4 2 Postponing Shutdown Schedule vois or sape edo ER pee DER QU ESDEE RUE CUR D RS E 10 The Benefits of using EnergyWatchlT ccceeeee eee eee eee eene 11 SLAMO Saves Office DOCIWHEBS ioei Cops ot eis eto Eo S Co OE VEa ots ee Pago V cU Kd Edad 11 52 Saves Money Blectricity dnd CO2 ois duds adque fu Ie a i du E t dq 11 DS Keeps Y OUP Informed eeuvren adve voe reda ea code E ea o E a e a o E ES 11 SAC SUIS our WOEKIBE HOMS oun tietoi ep petu xong ete COEUNT ete RD dte Nate PA Stes 11 oo B hances Security ers eeu or Noa UR HORN RUE HOUR URN HORU E UN OR es 11 5 o Pertormauce Advan eS arcinossere i Des REO TS Dean Quu UE eE VIS Rd QId o ei VT cane 11 Sie Ventilation Se dUctIOTE sos cide sooo Deatoa a Doe 12 VSSM YOU NCCU Saare e ordre tad ede Mean T Ro Mu ree Bord Nope ite o cate 12 The Energy WatchIT License cse u edere E RRERER ER ERE OE RCRR ERE E IEEE ER Se E 13 6 I The Client License 253a iiu E v RR UR ET DROP IDIIAU EE 13 EnergyWatchIT User Guide version 3 2 Page 2 of 15 6 2 Checking the number of days remaining before the 30 day evaluation period expires 13 o Enterin the License key ertrar re dete du MEUM MV dua rU dudes 14 EnergyWatchIT User Guide version 3 2 Page 3 of 15 Introduction 1 1 EnergyWatchIT is an energy saving software system for desktop and laptop computers It puts desktop and laptop computers either into low power states or shuts them down completely when they are
7. en the correct License key is entered a message will be displayed informing you that the correct License key has been entered This license key will be valid for 365 days from the day it was entered Select Start EnergyWatchIT to continue using EnergyWatchIT sol EnergyWatchIT for Windows www EnergyWatchlT com Please close this informaton box to start Energy WVatchiT Correct unlock key entered this information display won t be shown again Start Energy WatchlT Q What will happen if the 30 day evaluation period expires and I have not entered a valid License key The client will automatically be removed from the system tray of your computer and will no longer function EnergyWatchIT User Guide version 3 2 Page 15 of 15
8. ge 8 of 15 3 The Green Button 3 1 How to use the Green Button The Green Button is a customisable keyboard button for quickly hibernating and locking your computer and allows you to control exactly when your PC hibernates or sleeps Press the Green Button before you leave your desk to ensure your computer is secure while you are away Pressing the Green Button also ensures you are saving money energy and C02 when your computer is not in use To switch your computer back on just press the computer s power button Q What if I hit the Green Button by accident If you hit the Green Button by accident you have 5 seconds to click Cancel 3 2 Reassigning the Green Button Y Y V WV If there is no option to change the soft key then it is pre assigned for your organisation and is shown on the Settings menu example below right If not pre assigned the Green Button can be re assigned to a different Function Key and to hibernate or sleep example below left Once changed these settings are stored for each specific user Right click on the EnergyWatchIT icon in the taskbar Click Settings Select the new key to which you want to assign the Green Button and its function Click OK EnergyWatchIT User Guide version 3 2 Page 9 of 15 4 Cancelling or Postponing a scheduled shutdown hibernation or sleep Before EnergyWatchIT automatically shutdowns hibernates or sleeps your computer you will see a popup box in t
9. he lower right hand corner informing you of the amount of time you have left before this scheduled command takes place 4 1 Cancelling hibernation and sleep schedules Hibernation and sleep can be cancelled e g if your computer is scheduled to hibernate at 1pm you will see a popup window at 1pm informing you that your computer will hibernate in 30 seconds You can use this window to cancel the hibernation 4 2 Postponing a Shutdown Schedule Shutdown can be postponed for 30 minutes 1 hour 2 hours or 4 hours If for example your computer is scheduled to shutdown at 5pm you Do Not Postpone 30 Minutes will see a popup window at 5pm warning you that 1 Hour your computer will shutdown in 10 minutes You 2 Hours 4 Hours Do Not Postpone can use this popup window to postpone the shutdown and continue working If you postpone the shutdown e g for 4 hours in 4 hours time you will see the same popup window again informing you that your computer will shut down in 10 minutes You may postpone the shutdown again EnergyWatchIT User Guide version 3 2 Page 10 of 15 5 The Benefits of using EnergyWatchIT 5 1 Auto Saves Office Documents Shutdown Office files Word Excel PowerPoint amp Outlook items e mails meetings contacts calendars etc and browser URLs are saved automatically to a secure location on your computer Hibernation and Sleep After powering up from hibernation and sleep yo
10. is user manual License Q What is the difference between Windows Power Management Settings and Energy WatchIT Windows Power Management settings require your PC to be inactive for a specified period of time before a shutdown hibernation or sleep will take place During this period of inactivity you are wasting energy EnergyWatchIT allows you to shutdown hibernate and sleep your PC at specific times of the day ensuring that your PC is not left running during times of inactivity EnergyWatchIT also gives you more flexibility allowing you to set up multiple schedules so there can be different schedules for each day of the week and for each department within your organisation j es EnergyWatchIT User Guide version 3 2 Page 7 of 15 2 7 Link to User Guide a Selecting this option will bring you to the online Hibernate PC version of this user guide Sleep PC Show Schedule Details Show Savings Open Saved Files Directory Open Power Management Settings Settings Link to User Guide License 2 8 License If enabled this option allows you to Shutdown PC gt p y Hibernate PC e view the number of days remaining before Sleep PC the 30 day evaluation expires Show Schedule Details l oe e enter the License key Open Saved Files Directory See Chapter 6 for more information Open Power Management Settings Settings Link to User Guide License EnergyWatchIT User Guide version 3 2 Pa
11. no longer open to hacker or virus attacks 5 6 Performance Advantages Every time a computer is restarted the operating system flushes out old and unused files such as temporary files This reduces file clutter on the hard drive and in RAM so that the next time you start up your PC programs will run faster EnergyWatchIT User Guide version 3 2 Page 11 of 15 5 7 Ventilation Reduction Computers and monitors produce a lot of heat when they are powered up especially large concentrations of computers such as computer labs and large offices This places strain on organisations to provide sufficient ventilation and or air conditioning When computers are switched off they reduce the cooling load placed upon ventilation and air conditioning units 5 8 Suits Your Needs EnergyWatchIT can also be used to tell your computer to ignore a shutdown signal if a certain process application is running on your computer You can ask your Green IT Administrator to specify specific applications so that your computer hibernates instead of shutting down when the application is open EnergyWatchIT User Guide version 3 2 Page 12 of 15 6 The EnergyWatchlT License 6 1 The Client License If enabled when the Energy WatchIT client is installed on your PC you are permitted to evaluate the software for 30 days In order to use the EnergyWatchIT client after the 30 day evaluation period you must enter a valid License key Q How do I get a license key
12. to your computer by your Green IT Show Schedule Details Show Savings Administrator Open Saved Files Directory Open Power Management Settings Settings Link to User Guide License Your PC will shutdown everyday at 18 00 If the schedules don t suit you please contact your Your PC will hibemate everyday at 13 00 you p y Your PC will shutdown on Weekends at 15 00 organisation s Green IT Administrator to enquire about changing your schedules 2 3 Show Savings e Selecting this option will display a popup window Hibernate PC showing the real time savings you have made since mess EnergyWatchIT was installed on your computer Show Schedule Details Show Savings pen Saved Files Directory Open Power Management Settings Settings F Money Saved 3 04 Kilowatt Hours Saved 29 80 KWH CO2 Savings 1 94 KG Link to User Guide License Savings are shown in terms of money saved kilowatt hours saved and kilograms of carbon dioxide saved Q What is a kilowatt hour A kilowatt hour kWh is the unit of energy equal to 1000 watt hours Energy in watt hours Is the multiplication of power watts and time in hours and is the most common billing unit e g if a 115 watt computer 90 watts for the computer and 25 watts for the monitor is on for 24 hours a day for 30 days the energy used is 115W x 720h 82 800Wh 82 8 kWh EnergyWatchIT User Guide version 3 2 Page 6 of 15 2 4 Open Sa
13. ur open windows and applications are displayed on your screen just as you left them 5 2 Saves Money Electricity and CO2 EnergyWatchIT ensures that your computer is off hibernating or sleeping when it is not being used Further savings can be made by pressing the Green Button before you step away from your desk at any time All these extra savings add up over the period of a year 5 3 Keeps You Informed Before your computer is shut down or put into hibernate or sleep mode you are warned with an information message There is a 10 minute countdown period before shut down and 30 seconds for both hibernate and sleep If you are working late you can postpone the scheduled shutdown and cancel the hibernate and sleep signals You can also stay informed on how much money electricity and CO2 you are personally saving See section 2 3 of this user manual 5 4 Suits Your Working Hours The shutdown hibernation and sleep schedules assigned to your computer should suit your working hours Different schedules can be assigned to your computer for different days of the week To view your computer s schedules please see section 2 2 of this user manual If your schedules do not suit you please contact your Green IT Administrator 5 5 Enhances Security The Green Button allows you to lock your PC before you leave your desk When you lock your PC only you or an administrator can access your computer Also when computers are powered down they are
14. ved Files Directory This option allows you to view any documents that Shutdown PC Hibernate PC Sleep PC last shut down EnergyWatchIT automatically saves were automatically saved when your computer was Show Schedule Details any open Office documents and web pages before it Show Savings shuts down your computer You can Open file Open Saved Files Directory Open Power Management Settings Save as or Delete file Settings Link to User Guide License 2 5 Open Power Management Settings Note This option is only available to users with Shutdown PC Hibernate PC administrator access to your computer Sleep PC This option allows you to easily modify your Show schedule Details Windows power management settings Use Show Savings ind b eared Fas DORT Windows power management settings to set Open Power Management Settings additional shutdown or standby times for your Setti i i ings computer monitor and hard disk Link to User Guide License This option allows you to change the function key to Shutdown PC Hibernate PC which the Green Button is assigned The Green Sleep PC R i button is an inbuilt feature which provides a quick Show Schedule Details NP way to easily hibernate and lock your computer as Open Saved Files Directory you leave your desk for meetings breaks etc For pen Power Management Settings a more information about the Green Button see po eee Chapter 3 of th
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