Desktop Videoconferencing
Contents
1. 4 Ela e O O T O open location 2 E Y m 02 Q En W Information Services 38 Updated 2 Jul 07 Additional Learning Tools Sources of Information e Help menu within Marratech e Help menu within Logitech QuickCam e See www griffith edu au ins learningservices for links to self paced interactive tutorials and print material Information Services 39 Updated 2 Jul 072. To start QuickCam Er P F 2 P Click ME then and then E Logitech Select A Logitech QuickCam y open the Logitech QuickCam window see Figure 1 or 9 Logitech if available double click QuickCam on the desktop p9 Logitech QuickCam amp QuickCapture QuickCam Y sn Messenger mn Video E Mail Messenger Ss pea k See 3 More Applications pastas 7 and Con nect 11 Camera Settings AIM i Experience high quality full A screen video and synchronized audio with MSN Video F Conversation Enjoy the most i ey Logitech A powerful form of internet aa VideoCall gt communications available today Click the link to launch get depending on MSN installed not installed MSN Messenger You Y Yahoo can also take advantage of the Messenger existing Webcam functionality in Download Webcam for MSN Messenger now Mini Mode 3 Figure 4 Logitech QuickCam window To modify camera settings Start QuickCam Click L HH Camera Settings 1 display the Camera Settings dialog box see Figure 2 Select the required tab and make changes as required Click to close the Camera Settings dialog box To return to the default camera settings Start QuickCam Click LH Camera Settings display the Camera Settings dialog box see Figure 2 Click to close the Camera Settings dialog box Information Services 5 Updated 2 Jul 07 Camera Settings Video Audio Zoom Face Tracking
3. edu au 1 ech En Using this service means you agree wi Display Chat viewer l Send audio Display whiteboard Figure 6 Marratech window Send video Receive audio To log into Griffith Desktop Videoconferencing Portal Start Marratech The Desktop Videoconferencing login window is displayed In the User name window type your s number In the Password window type your password wal Login press Enter Information Services 7 Updated 2 Jul 07 Boundaries between the different modules can be moved if required To resize Marratech modules Move cursor over and click NOTE Change to Expert mode to better control the size of the module windows To view Marratech help information Select Help Help to display the Help window The Marratech viewer is opened The user is connected to the Marratech web site and the Marratech Client v6 User Manual is displayed Click the required topic in the Table of Contents on the right side of the screen to display more information NOTE The Marratech Client v6 User Manual is also available from the Griffith University web site at URL www griffith edu au messaging and then click on Desktop Videoconferencing To exit Marratech Select Flile Exit to display the Exit Application dialog box Click Yes NOTE In Flexible mode the Close and Exit options both exit the application In Expert mode the Close option will close the active modul
4. 5 5363794 dtwc griffith edu au Using this service means you O O O O O O O O KF H O O o O Private rooms Arts Meeting Room Business Meeting Room Criminology amp Crimnal Justice Meeting Room i Education Meeting Room ICT Meeting Room INS Meeting Room Industrial Relations Meeting Room Languages amp Linguistics Meeting Room Law Meeting Room Marketing Meeting Room Nursing amp Midwifery Meeting Room Politics amp Public Policy Meeting Room QCA Meeting Room VC s Office Meeting Room 2 rooms in use 2 of 20 seats occupied agree with the Marratech End User License Agreemen ee also our online copyri i Figure 12 DIVC meeting rooms at Griffith University It is possible to send an e mail or Lotus Notes meeting invitation which includes a link to the meeting room inviting others to a videoconference Invited participants will only need to click the link to easily attend the meeting To invite others to a videoconference Start Marratech and log into the Griffith Desktop Videoconferencing Portal to display a list of available rooms Click INVITE next to the required room to display the text to include in the meeting Invitation Select and copy the text to be included in the invitation Open or return to Lotus Notes Create anew memo or create a new meeting invitation Paste the text into the body of the memo or invitation Send the memo or invitation t
5. Bookmarks Marratech public meeting rooms Griffith Marratech Portal EDS eA a Figure 20 Separated modules in Expert mode To change modes Select Tlools Olptions to display the Options dialog box On the General tab select the required Appearance option Flexible or Expert Click Lok _ Information Services 30 Updated 2 Jul 07 To call up a module in Expert mode Select Tlools then select the required module Plarticipants or Vildeo or Chhat or Whiteboard or Viewer In Expert mode it is possible to close a single module without closing the other modules or exiting Marratech To close a module in Expert mode In the module window to be closed select Flile Cllose Related QuickNotes e Desktop Videoconferencing Setting and Options e Desktop Videoconferencing Chat Module e Desktop Videoconferencing Whiteboard Module e Desktop Videoconferencing Toolbars and Keyboard Shortcuts Information Services 31 Updated 2 Jul 07 Desktop Videoconferencing Tips and Tricks There are a number of things to consider to help make your videoconference as successful as possible e Wear plain coloured clothing Stripes checks and fussy prints create an unclear image at other sites which can be tiring to watch Wear plain coloured clothing or at least wear a plain jacket to cover a patterned shirt In the same way avoid large earrings or necklaces e Turn off mobile phones A ringing mobile can b
6. Settings for camera Logitech QuickCam Pro 5000 wt Brightness Mirror Vertical Contrast Driver Settings Saturation En J Low Light Boost Color Boost Show Camera icon in the Windows taskbar Enable Quick Assistant Figure 5 Camera Settings dialog box The Face Tracking option keeps your face in the centre of the video frame even when moving around To turn face tracking on Start QuickCam Click L HH Camera Settings 1 display the Camera Settings dialog box see Figure 2 me m Ensure the option Enable Face Tracking is checked w Click to close the Camera Settings dialog box Related QuickNotes e Logitech Install Logitech Camera e Logitech Information for Macintosh Users Information Services 6 Updated 2 Jul 07 Desktop Videoconferencing File Basics When the video camera and Marratech client have been successfully installed they are ready to Use To start Marratech Click and select J Marratech 6 1 or double click LET on the desktop The Marratech window is opened see Figure 1 Offline Marratech aca File Edit Slides Tools Help en U0X Hk ttps fdtyc griffith edu au 8001 WW GriffithUNiversity 7 Video Desktop Video Conferencing our Name User name Password Resize tools j _ i O rooms in use Viewer Login O of 20 seats occupied Administration Connection Check Participants Marratech Manager 3 5 anonymous dtwvc griffith
7. participants from entering and participants from outside the university can be included in the meeting subject to some conditions Marratech includes the facility to send and receive audio and video as well as text messages to all meeting participants or just one A built in viewer is used to select a Marratech server and enter a meeting room An electronic whiteboard is available which can be used to work with text and image files PDF Portable Document Format files can be opened on Macintosh computers while Microsoft Word and Microsoft PowerPoint files can be opened on Windows computers The whiteboard can also be used to share files so that participants can work with a document as a group even if the required software is not installed on all users computers Offline Marratech Eile Edit Slides Tools Help O00 X Bk ttps fdtve griffith edu au 8001 4 Video WY GriffithuniversiTY Mm MARRATECH Desktop Video Conferencing User name Password O rooms in use O of 20 seats occupied Participants Administration Viewer Connection Check Chat Display whiteboard Figure 1 Desktop Videoconferencing login window Information Services 1 Updated 2 Jul 07 Related QuickNotes e Logitech Install Logitech Camera e Desktop Videoconferencing File Basics Information Services 2 Updated 2 Jul 07 Logitech Install Logitech Camera To make the most use of desktop videoconferencing i
8. 1 Griffith Desktop Videoconferencing QuickNotes Notes prepared by Learning Services www griffith edu au ins learningservices O 2007 Version 1 lt should be noted that no part of this publication may be reproduced translated or distributed in any form or by any means into any other books magazines databases or any other medium or photocopied or scanned for any other persons reference or learning use without the prior written permission from Information Literacy Services All terms mentioned in this book that are known to be trademarks or service marks have been appropriately capitalised Windows Word Excel PowerPoint and Access remain the trademarks of Microsoft Corporation Table of Contents Desktop Videoconferencing Introducti0N ccccccconncnnccccconnnnncnnncnnnnnonnnnconnnononancnnnnonnnnnnnnonannnnnnnnss 1 Logitech Install Logitech Camera oooooonnncconnccncccncnonnnccnnnnnnnanncnnnnnnnnnonnnnnnnnnnnnnnnnnnnennnnnnnnnnannnennnns 3 Logitech Gamera AS tecnico 5 Desktop Videoconferencing File BasSicS ccoooocccccoconnncccnonoconononnnnanoncnnconnnnonnnnnonannnnnnnannnnnnnas 7 Desktop Videoconferencing Settings and OPtiONS ccccccocconccnncnnnccconnnennnnnnnnnononancnnnnnnnnnnonncnnnnos 9 O cadetes 10 AUTO TAD tas 10 video PAD iaa 10 Desktop Videoconferencing MeetiNgS cccoooccncoconcnonccconoconnnncnononnonononcnnnnnnannnconnnnononananennanannnns 12 Desktop Videoconferencing M
9. Image s dialog box Locate and select the required file and click oen To open a text file on a whiteboard page Select Flile Olpen Tlext Document s to display the Open Text Document s dialog box Locate and select the required file and click oen NOTE When a text or image file is opened on a whiteboard page it is placed on the background layer It cannot be edited If the file is imported on to the whiteboard page it is imported as an object which can be edited To import a text file on a whiteboard page Select Flile Import Tlext Document s to display the Import Text Document s dialog box Locate and select the required file and click oen To import an image file on a whiteboard page Select Flile Import Image s to display the Import Text Document s dialog box Locate and select the required file and click Related QuickNotes e Desktop Videoconferencing Whiteboard Module e Desktop Videoconferencing Screen Capture e Desktop Videoconferencing Application Sharing e Desktop Videoconferencing Toolbars and Keyboard Shortcuts Information Services 25 Updated 2 Jul 07 Desktop Videoconferencing Screen Capture The whiteboard can be used to capture screen shots of other applications This could be useful for presenting or discussing text or images Unlike application sharing the original document is not available for editing with the screen capture tool although participants can draw and w
10. Information for Macintosh USFS cccccccccconccnnccccnonnconnnancnnnnnonnnncnnnonnononnnnnnnancnnnnnnnnancnns 35 Stalllogi ch Camera ici ds 35 A A O A 36 Desktop Videoconferencing Toolbars and Keyboard Shortcuts ccccccoocnccncccccnonncnncnoncnnoncnnnanenns 37 WO CMD ANS esis sears sae tera iio 37 o a E 38 Additional Learning Tools Sources of Information ccccccccnnccnnccccnnnccnnnonnnnnnnnonnanennnnonananennnnnnnnns 39 Desktop Videoconferencing Introduction Desktop videoconferencing DT VC is a communication tool that enables people in different locations to meet without leaving their desks Desktop videoconferencing is best used with small groups of people As with any meeting there is more interaction between groups of eight people than between groups of fifty people A camera and headset are required for desktop videoconferencing If a camera is not available participation is still possible You will be able to hear and view other participants audio and video Other participants will be able to hear you but not see you At Griffith University desktop videoconferencing uses software called Marratech The Marratech client is installed on a Microsoft Windows or Macintosh computer It is then used to connect to the Marratech server at Griffith University or any other Marratech server The server is made up of meeting rooms which participants can enter to meet Meeting rooms can be locked to prevent uninvited
11. any absentees to view the meeting IcT Meeting Room Marratech File Edit Object Document Tools Help O ab e Untitled Your Mame yi qd gt as A a 100 y Meeting Agenda 1 Orientation Activities Getting Online sessions Griffith University Networks Travelling Trainer and drop in sessions o 2 Workshop Update vcr REC io P EndNote X Office 2007 3 Other Business ES 11 09 VCR rec Your Name joined oe We gt wi Figure 13 Recording a meeting To record a meeting Start Marratech and join a meeting Select Flile Instant Rlecording The Secure Storage dialog box is displayed Click not to encrypt the video or click to encrypt the video The Security Alert dialog box is displayed In the Key window type an encryption key In the Confirm window retype the encryption key Click Lok A panel of buttons appears under the Chat module Click O to start recording If required click m to pause recording When the video is completed click m to stop recording The Save Recording dialog box is displayed If required type a new name for the recording and specify a location for the file Click Save Information Services 16 Updated 2 Jul 07 To play back a recorded meeting Start Marratech Select Flle Start Playblack The VCR Playback dialog box is displayed Locate and select the required file and click Finish If the video has been encryp
12. bout your Logitech devices and operating system settings Be assured that Logitech DUES NOT collect any personally identifiable information during this process The Logitech Desktop Messenger requires an Internet connection ou may disable the Logitech Desktop Messenger at anytime Figure 2 Logitech Desktop Messenger window Information Services 3 Updated 2 Jul 07 The computer must be restarted in order to complete the software installation To complete Logitech camera installation After restarting the computer the Camera Wizard is opened see Figure 2 Connect the camera into the computer s USB port or click to connect the camera at a later time The camera should now display video Click Newt gt Click to complete the camera installation Camera Wizard Connect your cameral fc 11 Please connect your Logitech USB camera into your computer s USB port now Only click Next if you want to connect your Logitech camera at a later time Cancel Figure 3 Camera Wizard window Related QuickNotes e Logitech Camera Settings e Logitech Information for Macintosh Users Information Services 4 Updated 2 Jul 07 Logitech Camera Settings Once the camera is installed it is easy to check and modify settings as required NOTE If there are any problems with the camera during a videoconference it is recommended to exit the desktop videoconferencing software and check settings in Logitech QuickCam
13. box To turn face tracking on Locate and open the Logitech QuickCam folder usually in the Applications folder Select the Geometry tab Ensure the option Face Tracking is checked w Click to close the Camera Settings dialog box Related QuickNotes e Logitech Install Logitech Camera e Logitech Camera Settings e Desktop Videoconferencing Information for Macintosh Users Information Services 36 Updated 2 Jul 07 Desktop Videoconferencing Toolbars and Keyboard Shortcuts Toolbars Figure 21 Whiteboard toolbars Fier onion on CN Te reese e Toggles a miniview for this Application sharing page Select window to capture Refresh image of captured window ID Markup pen Telepointer Text typing Selects an object na D Control shared application yi Ungroup L a ICH MEM CI e IN w EE Information Services 37 Updated 2 Jul 07 Figure 22 Viewer toolbar eon veros en mero DA ee ee 3 Keyboard Shortcuts S clear messages close window Expert mode only I cut print whiteboard document Q page save open whiteboard select all documents show video on full screen Alt undo action ungroup objects Ctrl B lt 2 E Current room C 2 E 2 LO directly call location 2 o 2 T T group objects 2 T 5 join meeting gt gt 2 move back move object to back O
14. ck Control shared application Related QuickNotes e Desktop Videoconferencing Settings and Options e Desktop Videoconferencing Meetings e Desktop Videoconferencing Whiteboard Module e Desktop Videoconferencing Whiteboard Pages e Desktop Videoconferencing Toolbars and Keyboard Shortcuts Information Services 29 Updated 2 Jul 07 Desktop Videoconferencing Expert Mode The Marratech desktop videoconferencing software has several modules available in either mode flexible or expert In Flexible mode the default all the modules are combined into one window In Expert mode all the modules work in the same way as in Flexible mode but they are displayed in separate windows and need to be called up individually If a module is not visible it is still active and available as required The modules are e Participants e Video e Chat e Whiteboard e Viewer As its name suggests expert mode is designed for experienced users Whiteboard Offline Marratech mji 3 Offline Video Marratech Bad File Edit Object Document Tools Help 7 O 63 led funtited Your name 4 gt alte A El S B 100 Whiteboard module Whiteboard module Video module MARRATECH Offline Participants Marratech M ex X File Tools Help Participants module Viewer Offline Marratech X Fie Edit Slides Tools Help Ja OO X BR http sessiondirectory i Chat Offline Marratech x Viewer module MARRATECH Chat module
15. down the slider as required To send audio to the other videoconference participants Click and hold down in the bottom right corner of the window or hold down Ctrl and click A send audio continuously NOTE When active the Send Audio button will be coloured red DTVC participants are indicated in the Participants module Participants sending video will be indicated as in Figure 10 Participants only sending audio will be indicated as in Figure 11 Figure 10 Meeting participant sending Figure 11 Meeting participant sending audio only video Related QuickNotes e Desktop Videoconferencing File Basics e Desktop Videoconferencing Settings and Options e Desktop Videoconferencing Meeting Invitations e Desktop Videoconferencing Recording Meetings e Desktop Videoconferencing Sending Private Messages e Desktop Videoconferencing Toolbars and Keyboard Shortcuts Information Services 13 Updated 2 Jul 07 Desktop Videoconferencing Meeting Invitations Meetings can be conducted via desktop videoconferencing with any other person who has Internet access The desktop videoconferencing software must be installed before participating in a videoconference ICT Meeting Room Marratech File Edit Slides Tools Help eeun X BY ttps fdtwc griffith edu au 8001 index jsp WW Griffith UNIVERSITY Desktop Video Conferencing Logged in as s363794 Logout Administration Connection Check Marratech Manager 3
16. e but not exit the application Related QuickNotes e Desktop Videoconferencing Settings and Options e Desktop Videoconferencing File Basics e Desktop Videoconferencing Expert Mode e Desktop Videoconferencing Information for Macintosh Users e Desktop Videoconferencing Toolbars and Keyboard Shortcuts Information Services 8 Updated 2 Jul 07 Desktop Videoconferencing Settings and Options Once the desktop videoconferencing software is installed it also needs to be configured However it is possible to modify these options at any time as required To update Marratech s options Select Tlools Olptions to display the Options dialog box Select the required tab Make changes as required Click Lok NOTE Options cannot be updated when in a meeting Leave the meeting to update options Options General Viewer Audio Video Participants Private Chat WNC Identity Your Mame Nickname Your Location Your Phone Number Your E mail Address Temporary Location of Instant Recordings CuProfilestuserlLocal Settings Temp Appearance Flexible Expert Network Connection Intranet LON 1014 1004 Ww Language English WF Cora a Figure 7 Options dialog box Information Services 9 Updated 2 Jul 07 General Tab There are two different modes for working with the desktop videoconferencing software flexible default and expert To change modes Select Tlools Olptions to di
17. e picked up by the microphone and be distracting to other participants e Be prepared A videoconference meeting is like any other meeting If you plan to use files during the videoconference have them ready before the meeting starts e Let other participants know if you are late If you are running late always try to let the other participants know e Ensure all participants connections are working at the start of the meeting Test all participants connections to ensure they can see and hear one another e Ensure all participants are included in the videoconference Always try to talk to each participant e Don t move around too much Try and stay as still as possible to ensure your image is clear at other sites e Always face the camera Don t turn your back to the camera your face is much more interesting to see e Have a backup plan Sometimes technology doesn t work Always have an alternate plan ready to implement if necessary e Practice makes perfect Experiment with DTVC before your meeting The more familiar you become with the different tools the more effectively you will use them in your meetings Screen Capture Module When working with the screen capture tool it is easier to move between the DTVC window and the window to be captured if they are not maximised Information Services 32 Updated 2 Jul 07 Screen Resolution Some users may have difficulty displaying the desktop videoconferencing login window clearl
18. eeting Invitations oooocoooonncnncccnononccnnnnncconcncnonanconnnnnonanccnnnnancnnns 14 Desktop Videoconferencing Recording Meetings occcccconncncccnoncnnoncnnonnncnnnonnanononnnancnnnnnnnnnnos 16 Desktop Videoconferencing Chat Module cccccccccconccncccccconncccnnoncnnnncnonancnnnonnononrnnnnnnncnnnnnnnnanenns 18 Desktop Videoconferencing Sending Private Messages cccccccoonccnncccononccnnnoncconnnononanenoncnnnanonons 20 Desktop Videoconferencing Whiteboard Module occccccccoconncnncoonconoccnononcnoncononanncnnonancnnos 22 Desktop Videoconferencing Whiteboard Pages cccccccccconconccccccooncccnnancnnnnononannnnnonnnnannnnnnnanenons 24 Desktop Videoconferencing Screen Capture oooocnnnccnnncccconenononccnonononannnnnnnnnnnnononnnnnnnnnnnnnnnnnnnnnnns 26 Desktop Videoconferencing Application Sharing ccccccconcccnnccccconncnnnonncnnnnnnonancnnnonnonanrcnnnnanennos 28 Desktop Videoconferencing Expert Mode occcocccccoconccnccccccooccoccnoncnnonononancnnnonoononnnnnonancnnnnnnonanenss 30 Desktop Videoconferencing Tips and TriCKS ccccoonncncccoccnnnccnncnonanennnononcnnonnanonnnnnnnrnnnnrnnonnnanennos 32 screen Capture Module sara 32 A A 33 Desktop Videoconferencing Information for Macintosh USErS ccooccccccccnccccnncconncnanonoconenononos 34 FNS SIC Sct aa ce eth sete obenrts a a aad Spa atnte a tun cameiae 34 Se HINGS ANa DUO Siri 34 Soreen Capa cli iia 34 Logitech
19. elect Dlocuments Delete Pages to display the Delete Whiteboard Pages dialog box Select the whiteboard pages to be deleted hold down to select non sequential pages Click Delete To save a whiteboard page Select Flile Slalve Page to display the Save Whiteboard Page dialog box If required type a name for the page and click ok To open a whiteboard page Select Flile Olpen WB Dlocument s to display the Open Whiteboard Page dialog box Locate and select the required whiteboard page and click oen Word PowerPoint and text documents can be displayed on different whiteboard pages as required Image files can also be opened on the whiteboard To open a Word document on a whiteboard page Select Flile Ojpen MS Word to display the Open MS Word Document dialog box Locate and select the required document and click open A new dialog box is displayed Type the number of pages to display or select All Click L _ Information Services 24 Updated 2 Jul 07 To open a PowerPoint presentation on a whiteboard page Select Flile Ojpen MS PlowerPoint to display the Open MS PowerPoint Document dialog box Locate and select the required presentation and click open A new dialog box is displayed Type the number of slides to display or select All If required click L l and select the required scale Click LK To open an image file on a whiteboard page Select Flile Olpen Image s to display the Open
20. er to increase compression Click to close the Options dialog box Information Services 10 Updated 2 Jul 07 Related QuickNotes e Desktop Videoconferencing File Basics e Desktop Videoconferencing Expert Mode e Desktop Videoconferencing Information for Macintosh Users e Desktop Videoconferencing Toolbars and Keyboard Shortcuts Information Services 11 Updated 2 Jul 07 Desktop Videoconferencing Meetings Meetings can be conducted with any other person who has installed the desktop videoconferencing software ttps dtwc griffith edu au 8001 session jsp pid 4936220056748856145 WW Griffith UNIVERSITY Desktop Video Conferencing Logged in as s363794 You have successfully entered the e meeting room INS Meeting Room Administration Z 0 J To view the whiteboard press the button in the lower left corner Room list Moderation This room supports moderation You are unrestricted and have the possibility to moderate others Lock status UNLOCKED Lock butto Invitation Include the following text in an e mail to the people you wish to invite This is a link to enter the e meeting room INS Meeting Room lt URL https dtvc griffith edu au 8001 launch jsp sid 1 gt El64 Dial out No available lines Participants Kick Name Status IAN Figure 9 An example of a Griffith University DTVC meeting room To enter a meeting room Start Marratech and log into the Griffith Desktop Vide
21. gitech Information for Macintosh Users e Desktop Videoconferencing Toolbars and Keyboard Shortcuts Information Services 34 Updated 2 Jul 07 Logitech Information for Macintosh Users Install Logitech Camera To install Logitech camera software Insert the Logitech QuickCam CD Double click to open a new window Logitech Double click QuickCam dmg to open a new window Double click Logitech QuickCam pkg Click Continue y Click Continue y Click Continue y Agree r Click Click Continue y Click instali A Click AAA ns Click Restar The computer must be restarted in order to complete the software installation To complete Logitech camera installation After the computer has restarted locate and open the Logitech QuickCam folder usually in the Applications folder Double click QuickCapture A new window is opened and should display video Information Services 35 Updated 2 Jul 07 Camera Settings To modify camera settings Locate and open the Logitech QuickCam folder usually in the Applications folder E le 1 Double click Logitech Camera Control to display the Camera Settings dialog box Select the required tab and make changes as required Click to close the Camera Settings dialog box To return to the default camera settings Locate and open the Logitech QuickCam folder usually in the Applications folder Click to close the Camera Settings dialog
22. h up on Word Excel Access PowerPoint EndNote Dreamweaver and other software For new and advanced computer users w Learningfast Library Skills i Library amp Learning Services Postgraduate s Workshops gt gt Library Research Skills o A i Info Day 2007 Learn how to get started with Get a head start with finding items on your reading list and researching effectively researching getting online and the various me Seen Resources i for assignments library and learning services available to you Library Research Tutorial Sat March 3 Nathan amp Gold Coast Library ENS Sun March 4 Mt Gravatt Library webhumans text version privacy copyright matters disclaimer Quicklinks v SEARCH WEBSITE E Figure 17 Screen capture To capture an application screen to the whiteboard Start the application to be captured Start or return to Marratech and join a videoconference Click Whiteboard in the bottom left corner of the window 7 Move the cursor over E Select window to capture then drag the button over the window to be captured and release The selected window is captured to the active whiteboard page A The 3 Select window to capture toolbar button can also be used to select a sub window within an application just by clicking the title bar of the required sub window Information Services 26 Updated 2 Jul 07 The screen capture can be updated to show any changes to the conte
23. her participant The application sharing tool displays the selected window to the desktop videoconference whiteboard One advantage of application sharing is live editing of files without the need for other participants to have the software installed f ppl Icatio n Workshops LEARNING SERVICES GUIDE FOR POSTGRADUATES FOR ACADEMICS SUGGESTIONS AND COMMENTS AAA AA sharing window Shared Application Marratech zs o ICT Meeting Roo BAR Q sax Q a EA yo Search Sie Favorites Ea CJ s Address El http www griffith edu au ins training da Go j E HOME CONTACTS LOCATIONS NEWS amp EVENTS SEARCH HELP v Griffith N y UNIVERSITY LEARNING SERVICES Application ze gt Learning Services ne sharing inai controls E Information Services 4 G d Academic Skills VR TE i A range of free workshops consultations and self help resources to help you succeed at university and beyond For undergraduates Self help Resources postgraduates and staff Computing Skills News ES gt gt Academic Skills Earlybird Workshops February 5 to 17 Develop strategies for effective reading and study time management academic 2007 Prepare for university prior to the start writing critical thinking and more of Semester 1 Topics include Academic Self help Resources Writing Critical Thinking Research Strategies gt gt Computing Skills amp more Book online now Learn
24. ick in the Chat text window Type the message as required Press or click Send public chat message Sent chat messages are indicated with the sender s name in red Received chat messages are indicated with the sender s name in blue Information Services 18 Updated 2 Jul 07 Chat messages can be copied pasted and saved in other applications It is not possible to save a record of the chat messages in Marratech To copy messages in the Chat module Select the messages to be copied Press Ctrl C Once the messages are copied to the clipboard they can be pasted into any other application as required The Chat module can be cleared as required To clear the Chat module Select Eldit Clear Mlessages Related QuickNotes e Desktop Videoconferencing Settings and Options e Desktop Videoconferencing Meetings e Desktop Videoconferencing Sending Private Messages e Desktop Videoconferencing Whiteboard Module e Desktop Videoconferencing Toolbars and Keyboard Shortcuts Information Services 19 Updated 2 Jul 07 Desktop Videoconferencing Sending Private Messages Sometimes it is desirable to send a message to a single participant during a desktop videoconference meeting With Marratech it is possible to send private chat and audio messages Private chat messages are displayed in separate tabs from public chat messages If private chat messages are sent to multiple participants a separate tab will be displayed fo
25. ingfast Brush up on Word Excel Access PowerPoint EndNote Dreamweaver and other software For new and advanced computer users Drop ins Libi Skill sei Bear Library amp Learning Services Postgraduate Workshops gt gt Library Research Skills NN Info Day 2007 Learn how to get started with Get a head start with finding items on your reading list and researching effectively researching getting online and the various Ep Sethe Resources for assignments library and learning services available to you Sat March 3 Nathan amp Gold Coast Library Library Research Tutorial Sun March 4 Mt Gravatt Library webhumans text version privacy copyright matters disclaimer Quicklinks v Figure 18 Displaying Internet Explorer in the Application Sharing window To share an application on Marratech s whiteboard Start the application to be shared on the whiteboard Do not maximise the application window Start or return to Marratech and join a desktop videoconference Click Whiteboard in the bottom left corner of the window Select Dlocument Llead Page Changes Click Application Sharing The Name Page for Shared Applications dialog box is displayed see Figure 19 If required type a new name for the page in the Name window Click to close the Name Page for Shared Applications dialog box The Application Sharing mode window appears Move the Application Sharing mode window over the app
26. lication window to be shared If required resize the Application Sharing mode window to suit Click LA Play to send the content of the Application Sharing mode window to the other videoconference participants Information Services 28 Updated 2 Jul 07 Name Page For Shared Ap E Page Mame Mame Enter whiteboard page name Figure 19 Name Page for Shared Applications dialog box To stop sharing an application on Marratech s whiteboard Click Li Stop to stop sending the Application Sharing mode window to the other videoconference participants To return to Marratech Click El Eject to stop application sharing and return to Marratech To give control of a shared application to another videoconference participant Click next to the Allow Control drop down list Select the required participant NOTE Only give control of your computer to a trusted participant Do not leave your computer unattended when allowing another user to control it To take back control of a shared application Click next to the Allow Control drop down list Select yourself or select lt NoBody gt When a desktop videoconference participant chooses to share an application other participants may need to delete or close their current whiteboard document in order to view the shared document To view the shared document Select Document Flollow Page Changes To take control of a shared application when it has been given Cli
27. nt of the window since it was last captured To update a screen capture Display the whiteboard page with the screen capture to be updated Click E It is also possible to copy a window to the clipboard and paste it into a whiteboard page To copy a window and paste it into a whiteboard page Open the window to be copied Hold down Ali and press or hold down Alt and press Print Screen Return to the Marratech client and open the required whiteboard page Select Eldit Plaste The copied window should be pasted into the active whiteboard page Whiteboard pages can be saved as jpeg image files and opened as required after the videoconference The jpeg files can then be edited in any image editor To save a whiteboard page as a jpeg image Select Flile Export Export Alll Pages to display the Export Whiteboard Pages to JPEG Folder dialog box Locate and select the required folder Click Sawe Related QuickNotes e Desktop Videoconferencing Meetings e Desktop Videoconferencing Whiteboard Module e Desktop Videoconferencing Information for Macintosh Users e Desktop Videoconferencing Toolbars and Keyboard Shortcuts Information Services 27 Updated 2 Jul 07 Desktop Videoconferencing Application Sharing Application sharing allows a desktop videoconference participant to display an active application on their computer to other desktop videoconference participants and to hand over control of the computer to anot
28. ntents delete all of a whiteboard page Select Dlocuments Cllear Page to display the Clear Page Warning dialog box Click LYes Related QuickNotes e Desktop Videoconferencing File Basics e Desktop Videoconferencing Settings and Options e Desktop Videoconferencing Meetings e Desktop Videoconferencing Whiteboard Pages e Desktop Videoconferencing Screen Capture e Desktop Videoconferencing Application Sharing e Desktop Videoconferencing Toolbars and Keyboard Shortcuts Information Services 23 Updated 2 Jul 07 Desktop Videoconferencing Whiteboard Pages The whiteboard can be used for sharing and commenting on all sorts of data Text and image files as well as blocks of text can be imported to the whiteboard for a group of users to work with on either platform Multiple documents can be imported in the same desktop videoconference session Multiple screens or pages can be opened on the whiteboard To create a new page on the whiteboard Select Dlocuments Create New Page to display the Name Page dialog box Type a name for the page and click L To rename a page on the whiteboard Select Dlocuments Rlename Page to display the Rename Page dialog box Type a new name for the page and click ok To delete a single whiteboard page Display the whiteboard page to be deleted Select Dlocuments Dlelete Current Page to display the Delete Page Warning dialog box Click LYes To delete multiple whiteboard pages S
29. o draw an object on a whiteboard page Click the toolbar button for the required object Move the cursor over the required location on the whiteboard page Hold down the left mouse button and drag Release the left mouse button when complete To select an object on a whiteboard page Click leet Selects an object Select the required object s hold down to select multiple objects Information Services 22 Updated 2 Jul 07 To move an object on a whiteboard page Select the required object Hold down the left mouse button and drag to the required location To group multiple objects on a whiteboard page Click Selects an object Click the objects to be selected hold down Ctrl to select multiple objects Select Olbject Glroup To ungroup an object on a whiteboard page Select the object to be ungrouped Select Object Ulngroup To bring an object to the front on a whiteboard page Select the object to be brought to the front Select Olbject To Flront To move an object to the back on a whiteboard page Select the object to be sent to the back Select Olbject To Black To recolour an object on a whiteboard page Select the object to be recoloured Click next to the Select color toolbar button to open the colour palette Click the required colour Click y to close the colour palette To delete a single object on a whiteboard page Select the object to be deleted Press Delete To clear the co
30. o the required participants Information Services 14 Updated 2 Jul 07 To accept an invitation to a videoconference meeting When a meeting invitation is received click the link to open the Desktop Videoconferencing login screen Log in with your s number and password The File Download dialog box is displayed Click Open The Marratech client opens and displays the meeting room s info page To join a videoconference without an invitation Start Marratech If required click Viewer in the bottom left corner of the window Click the required meeting location or type the required web address in the Address window Press Enter A login screen may be displayed Log in if required A list of available rooms is displayed Click the required room to enter To leave a videoconference Select Flile leave The Leave Room dialog box is displayed Click to leave the meeting Related QuickNotes e Desktop Videoconferencing File Basics e Desktop Videoconferencing Settings and Options e Desktop Videoconferencing Meetings e Desktop Videoconferencing Toolbars and Keyboard Shortcuts Information Services 15 Updated 2 Jul 07 Desktop Videoconferencing Recording Meetings Meetings can be recorded and played back later All video public audio whiteboard documents application sharing and public chat messages are included in the recording This is useful for reviewing the meeting and also enables
31. oconferencing Portal Click on the required room s name Meeting rooms can be locked to prevent other participants from joining the videoconference Participants can also be disconnected from a meeting using the kick function To lock a meeting room Start Marratech and log into the Griffith Desktop Videoconferencing Portal Enter a meeting room If required click Y Viewer to display the viewer Click _teek_ NOTE A locked room will be indicated in the list of rooms by a padlock next to its name It is not possible to enter a room that has been locked by another user To unlock a meeting room If required click Y Viewer to display the viewer Click Information Services 12 Updated 2 Jul 07 To disconnect a participant from a meeting Start Marratech and log into the Griffith Desktop Videoconferencing Portal Enter a meeting room Select the user to be disconnected Click L_Kiek A dialog box is displayed to the disconnected user indicating who has disconnected them To send video to the other videoconference participants Click e in the bottom right corner of the window To receive audio from the other videoconference participants Click IM in the bottom right corner of the window NOTE Active buttons will be coloured blue If audio or video is turned off the buttons will be grey To change the volume level Move cursor over in the bottom right corner of the window and drag up or
32. r each participant Private chat and audio messages are not included when meetings are recorded IcT Meeting Room Marratech File Edit Object Document Tools Help O B fed DTVC chat module 4 gt halip A a Ba 100 Learning Services MARRATECH ranne yaun BEA Send Private Academic chat button Skills Library Research Public chat tab Private chat tab 11 50 Susan Learning Services is made of 3 skill groupe Chat module 11 53 Ameeta Academic Computing and Library 11 53 Susan Services include 3 Chat text y DOL e r _ window Figure 15 Chat module To send a private chat message to a single desktop videoconference participant Start Marratech and join a videoconference Click E Private or right click the participant s video and select Open Private Window Pro A new tab is displayed in the Chat module for the selected participant Click in the Chat text window Type the message as required Press or click Press to send text Information Services 20 Updated 2 Jul 07 To send a private audio message to a single desktop videoconference participant Start Marratech and join a videoconference Click E Private or right click the participant s video and select Open Private Window one The Send Audio button changes to N Click and hold down in the bottom right corner of the window or hold down Ctrl and click to send audio continuously To close a private cha
33. rite over the image If required the screen shot and any changes can be saved as jpeg image files Select window to capture toolbar button Offline Marratech fel Eile Edit Object Document t Tools Hel O ee le untitled Your Name A INFORMATION SERVICES Training Microsoft Internet Explorer Q ra amp x B A JO search JY Favorites amp gt SS jw gt ira 3 inks a z MARRATECH Address https Jdtvc griffith edu au 8001 launch jsp sid 16 i HOME CONTACTS LOCATIONS NEWS amp EVENTS SEARCH HELP v Griffith IN y UNIVERSITY LEARNING SERVICES Gee rae Cearning Services Information Services Learning Services Academic Skills e Workshops LEARNING SERWCES GUIDE FOR POSTGRADUATES FOR ACADEMICS SUGGESTIONS AND COMMENTS roa Consultations A SSS A A range of free workshops consultations and self help resources to help you succeed at university and beyond For undergraduates postgraduates and staff Self help Resources Computing Skills News tes Workshops gt gt Academic Skills Earlybird Workshops February 5 to 17 mE Develop strategies for effective reading and study time management academic 2007 Prepare for university prior to the start of writing critical thinking and more Semester 1 Topics include Academic Writing Critical Thinking Research Strategies amp more Book online now Self help Resources gt gt Computing Skills Brus
34. splay the Options dialog box On the General tab select the required Appearance option Flexible or Expert Click to close the Options dialog box Audio Tab Marratech s recording levels can be adjusted as required To adjust audio playback level Select Tlools Olptions to display the Options dialog Audio Test box On the Audio tab click to open the Audio Test window Click Play Reference Audio Clip to hear a reference clip If the volume is too low drag LI up or if the volume is too high drag LI down Click to close the Audio Test window Click to close the Options dialog box To adjust audio recording level Select Tlools Olptions to display the Options dialog box On the Audio tab click to open the Audio Test window Click e Record and speak into the microphone Click Ol Stop to stop recording Click ne Play to hear the recording If the volume is too low drag L up or if the volume is too high drag LI down Click to close the Audio Test window Click to close the Options dialog box Figure 8 Audio Test window Video Tab It may sometimes be necessary to reduce the video compression setting from the default H 264 software encoder To adjust video compression Select Tlools Olptions to display the Options dialog box On the Video tab click next to the Compression window Select the option H 261 software encoder to reduce compression or select the option H 264 software encod
35. t is necessary to first install a video camera A list of recommended cameras is available at URL www griffith edu au messaging and then click on Desktop Videoconferencing The camera software must be installed before connecting the camera Do not connect the camera until prompted by the Camera Wizard after the computer is restarted see Figure 3 To install Logitech camera software Insert the Logitech QuickCam CD The CD should start automatically or open a My Computer or Windows Explorer window Locate and select the CD drive Double click the file setup exe A new window is opened Click MAMA The Logitech QuickCam InstallShield Wizard is opened Oliok L_New gt Select the option accept the terms of the license agreement and click install The Logitech Desktop Messenger window is opened see Figure 1 Select the option do not want to activate this service and click MEN Select the required restart option eject the CD and click Frish LDM Setup Logitech Desktop Messenger TH The Logitech Desktop Messenger automatically checks for software upgrades It also keeps you Informed of new Logitech products services and special offers O want to activate this service and be informed of software upgrades news and Logitech offers Recommended 2 do not want to activate this service Note To provide pon with these benefits the Logitech Desktop Messenger needs to check for basic Information a
36. t tab Click E Private or right click the participant s video select Close Private Window Pra Related QuickNotes e Desktop Videoconferencing Meetings e Desktop Videoconferencing Chat Module e Desktop Videoconferencing Toolbars and Keyboard Shortcuts Information Services 21 Updated 2 Jul 07 Desktop Videoconferencing Whiteboard Module The whiteboard can be used for sharing and commenting on all sorts of data Microsoft Word and Microsoft PowerPoint documents can be opened on Microsoft Windows computers and PDF Portable Document Format documents on Macintosh computers Text and image files as well as blocks of text can be imported to the whiteboard for a group of users to work with on either platform Multiple documents can be imported into a single meeting Offline Marratech File Edit Object Documen t Tools Help e y 4 gt ral A El e Ea fro0 gt YAOTA KOO ONZO uf HEEF fis This is the whiteboard MARRATECH A Z Figure 16 Whiteboard To open the whiteboard Start Marratech Click Whiteboard in the bottom left corner of the window A number of tools are available in the whiteboard to edit pages and documents including text and drawing tools To add text to a whiteboard page Click on the whiteboard toolbar Move the cursor over the whiteboard page and click the left mouse button A text box is displayed Type text as required Click outside the text box when complete T
37. ted the Security Alert dialog box is displayed Type the required encryption key and click po The video is represented in the Participants module A panel of buttons appears under the Chat module Click to play the video If required click m to pause the video or click m to stop playing Related QuickNotes e Desktop Videoconferencing Meetings e Desktop Videoconferencing Toolbars and Keyboard Shortcuts Information Services 17 Updated 2 Jul 07 Desktop Videoconferencing Chat Module The Chat module is used for text based communication rather than audio Messages can be sent to all desktop videoconference participants or to a single participant as required The Chat module also displays messages to indicate when a participant joins or leaves the desktop videoconference IcT Meeting Room Marratech File Edit Object Document lt Tools Help O 3 bead TVC chat module 4 4 Y BS B 10 gt Learning Services MARRATECH j j j paramo Play name PY Academic Skills Library Research Public chat tab ALLL Y Public Ameeta Private chat tab 11 50 Susan Learning Services is made of 3 skill groupe Chat module 11 53 Ameeta Academic Computing and Library 11 53 Susan Services include Chat text window x Mir _ Figure 14 Chat module To send a chat message to all desktop videoconference participants Start Marratech and join a videoconference Cl
38. y The recommended minimum resolution is 1280 x 1024 To change screen resolution settings Click HE Settings Control Panel to open the Control Panel window Select Display to open the Display Properties dialog box Select the Settings tab Drag y Screen Resolution Slider to the required setting Click to close the Display Properties dialog box Related QuickNotes e Desktop Videoconferencing Meetings Information Services 33 Updated 2 Jul 07 Desktop Videoconferencing Information for Macintosh Users File Basics To exit Marratech Select Marratech Quit Marratech to display the Exit Application dialog box Click Yes Settings and Options To update Marratech s options Select Marratech Preferences to display the Preferences dialog box Select the required tab Make changes as required Click K_OK _ J To change modes Select Marratech Preferences to display the Preferences dialog box On the General tab select the required Appearance option Flexible or Expert Click K_OK _ J Screen Capture To copy a window and paste it into a whiteboard page Open the window to be copied Hold down and Return to Marratech and open the required whiteboard page Select Eldit Plaste The copied window should be pasted into the active whiteboard page Related QuickNotes e Desktop Videoconferencing File Basics e Desktop Videoconferencing Settings and Options e Desktop Videoconferencing Screen Capture e Lo
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