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SOHO LABELS & ENVELOPES™ USER`S GUIDE

Contents

1. 29 Working With Shapes and Graphics 29 Working With iPhoto 31 Resize Move and Layer Text Shapes or Graphics 32 Flip Shapes amp Graphics 33 Alignment 33 Scrapbook 34 Chapter 5 Changing Object Properties Size Location and Angle Properties 36 Shape Properties 37 Graphic Properties 39 Text Properties
2. 40 Advanced Special Effects Properties 41 Chapter 6 Working With Fields Field Basics 46 Advanced Fields Options 47 Me amp Others Fields 50 Misc Fields 57 Barcode Fields 58 Counter or Automatic Numbering Fields 61 Data Syphon Via Tab Delimited Import Fields 63 6 Miscellaneous Fields 65 One Click Formatting
3. 66 Chapter 7 Fluid Preview Active Positioning amp Quantities 70 On The Fly Mac OS X Address Book Integration 70 Live Editing 71 Dynamic POSTNET Barcodes 72 Chapter 8 Printing Printing Labels Envelopes and Letterhead 73 Printer Calibration 74 Envelope Printing 75 Printer Tools 77 Features at a Glance Welcome to SOHO Labels amp Envelopes 7 Chapter 1 Welcome to SOHO Labels amp Envelopes SOHO Labels amp Envelopes is the fastest way to design and print professi
4. 21 Zoom 22 Saving Your Work 22 Recovered Files 23 Chapter 4 Working With Text Shapes Graphics amp iPhoto Working With Text 24 Changing Basic Text Attributes 24 Text Rulers 25 Text Tabs 26 Advanced Typography Options 26 Text Case 29 Text Style Grabber
5. To install SOHO Labels amp Envelopes from a download open the SOHO Labels amp Envelopes disk image on your desktop and double click the installation icon What Gets Installed The SOHO Labels amp Envelopes installer will install the following items on to your hard disk SOHO Labels amp Envelopes This is the main SOHO Labels amp Envelopes application The SOHO Labels amp Envelopes application will be installed into a folder named SOHO Labels amp Envelopes which will be installed in your main Applications folder Applications SOHO Labels amp Envelopes Chronos This folder stores the clip art ready made designs and other related files The Chronos folder will be installed into the Application Support folder of either your home Library or the main Library folder the installer asks where you d like it installed denotes your home directory Library Application Support Chronos Library Application Support Chronos SOHO Labels amp Envelopes Fonts This folder contains the 50 included Bitstream PostScript fonts as list ed in Table 1 on page 9 This folder will be installed into the Fonts folder of either your home Library or the main Library folder the installer asks where you d like it installed Library Fonts SOHO Labels amp Envelopes Fonts Installing SOHO Labels amp Envelopes Welcome to SOHO Labels amp Envelopes 9
6. Library Fonts SOHO Labels amp Envelopes Fonts Uninstall SOHO Labels amp Envelopes SOHO Labels amp Envelopes and its related files can be uninstalled two different ways manually or via the install er To uninstall SOHO Labels amp Envelopes via the installer 1 Double click the installer 2 Choose Uninstall from the Easy Install pop up menu 3 Follow the on screen prompts To uninstall SOHO Labels amp Envelopes manually 1 Delete the SOHO Labels amp Envelopes folder This is located in the Applications folder 2 Delete the Chronos folder This is located in the Application Support folder of either your home Library or main Library folder See warning below 3 Delete the SOHO Labels amp Envelopes Fonts from the Fonts folder of either your home Library or main Library folder 4 Delete the com chronos SOHOLabelsEnvelopes plist file This file is located in the Preferences folder of your home Library folder 5 Delete the Chronos folder This is located in your Documents folder See warning below Warning If you have installed other Chronos software do not delete the two Chronos folders listed above Only delete the SOHO Labels amp Envelopes folder inside of them Otherwise the other Chronos software may not TABLE 1 50 Bitstream Fonts Americana Roman Americana Italic Ame
7. One Click Formatting for switching return and delivery address formats on the fly Use over 350 smart fields to automatically place information from the Mac OS X Address Book directly on your labels envelopes or letterhead Smart fields take care of the details like name address and phone number formatting so you don t have to Plus there are smart fields for almost everything in cluding logos initials one line addresses and more Special Effects Linear amp circular gradients 100 image masks for shapes amp clip art Clip an image to any shape Transparency Shadows with adjustment controls Image tinting System Requirements Apple Macintosh G3 or higher Mac OS X v10 2 or later v10 3 or later to use vector clip art 30MB of available disk space 1 2GB for full clip art collection CD ROM drive Multi CD Set Inside Inkjet or laser printer optional Stunning results from all popular inkjet laser and color laser printers includ ing HP DYMO Epson Canon Lexmark etc Installing SOHO Labels amp Envelopes To install SOHO Labels amp Envelopes from a CD Insert SOHO Labels amp Envelopes Disc 1 into your computer s optical drive and double click the in stallation icon Insert SOHO Labels amp Envelopes Disc 2 into your computer s optical drive and double click the in stallation icon
8. 2 Select the Style tab in the toolbox Expand text box right field Normal field Normal field Reduce font size field Normal field Expand text box down field Increase letter spacing field Increase font size field Before After Advanced Fields Options Working With Fields 49 3 Click the Options button to open the Advanced Fields Options Inspector 4 Select one of the text fitting options multiple selections can be made depending on the options you select The following table provides a definition for each of the text fitting options TABLE 3 Text Fitting Options Option Definition WIDER than the text box When text fields are filled in with actual contact data if the result is wider than the text box use one of these options Expand text box left This option expands the width of the text box far enough left to accommo date all of the text Expand text box right This option expands the width of the text box far enough right to accom modate all of the text Reduce the font size This option will reduce the size of the text font so that the text will t inside of the text box TALLER than the text box When text fields are filled in with actual contact data if the result is taller than the text box use one of these options Expand text box up This option expands the height of the text box far enough up to accommo date all of the text Expand text box down This option expands the hei
9. The rst initial of the last name C P Me The rst initial of the company name ADDRESS Each of these fields will be filled in with a complete address that has been smartly formatted for the address s country A complete address includes all of the fields that make up an address such as a street city state postal code etc Addr primary The complete primary address The primary address is the rst address of a contact in the Address Book TABLE 4 Field Definitions Field Name Field Definition Me amp Others Fields Working With Fields 56 Addr 1 The complete rst address which is the rst address listed in the Address Book Addr 2 The complete second address which is the second address listed in the Address Book Addr home The complete home address which is the address labeled as Home in the Address Book Addr work The complete work address which is the address labeled as Work in the Address Book ADDRESS 1 LINE Each of these fields will be filled in with the complete address that has been smartly formatted to fit on a single line A complete address includes all of the fields that make up an address such as a street city state postal code etc Any carriage returns in an address will be ignored Addr 1 line primary The complete primary address which is the rst address listed in the Address Book Addr 1 line 1 The complete rst address which is the rst address list
10. Field Name Field Definition Me amp Others Fields Working With Fields 55 MyLogo Me eld only The logo from the selected My Contact Card When the logo eld gets lled in it will always maintains the aspect ratio of your logo It will not distort the logo nor will it increase the size of the logo For example if your logo is 1 x 1 in size and you stretch the Logo eld to 2 x 2 when the logo eld gets lled in the logo will only be 1 x1 However if you make the logo eld 1 2 x 1 2 when the logo eld gets eld in the logo will be 1 2 x 1 2 MySignature Me Field only The signature from the selected My Contact Card Address 1 line The complete address of a contact on one line PERSONAL Each of these fields correspond to an Address Book field Middle The middle name of a contact Pre x The pre x of a contact e g Mr Dr Suf x The suf x of a contact e g Jr Sr Nickname The nickname of a contact Maiden The maiden name of a contact PFirst The phonetic rst name of a contact PLast The phonetic last name of a contact PMiddle The phonetic middle name of a contact Birthday The birth date of the contact INITIALS Each of these fields smartly extract just a portion of a corresponding Address Book field F R Me The rst initial of the rst name M D Me The rst initial of the middle name L S Me
11. Main in the Address Book TABLE 4 Field Definitions Field Name Field Definition Misc Fields Working With Fields 57 Misc Fields The Misc short for Miscellaneous fields are fields that don t have a direct correspondence with the Address Book They can be used to create barcodes counters serial numbers etc Since many of these field types are more sophisticated each will be detailed within its own section Ph homefax The phone number labeled Home Fax in the Address Book Ph workfax The phone number labeled Work Fax in the Address Book Ph pager The phone number labeled Pager in the Address Book INTERNET Each of these fields will be filled in with Internet related references Homepage The URL labeled Homepage in the Address Book Email primary The rst email address listed in the Address Book Email 1 The rst email address listed in the Address Book Email 2 The second email address listed in the Address Book Email home The email address labeled Home in the Address Book Email work The email address labeled Work in the Address Book MESSAGING There are five types of messaging fields AIM Jabber MSN Yahoo and ICQ Listed below are the definitions for only the AIM related fields The same defini tions can be applied to the other messaging types AIM The rst AIM account listed in the Address Book AIM 1 The rst AIM account listed in the Addres
12. and Letterhead in Chapter Printing on page 73 Creating Labels Envelopes and Letterhead Working With Labels Envelopes and Letterhead 18 Chapter 3 Working With Labels Envelopes and Letterhead SOHO Labels amp Envelopes comes with a powerful set of tools for working with labels envelopes or letterhead This chapter goes over the basic tools for working with these projects Creating Labels Envelopes and Letterhead When you create a label envelope or letterhead the entire design including any graphics and shapes is saved in a single file that can be easily moved from one computer to another To create a label envelope or letterhead using a ready made design 1 Choose File gt New 2 Select a project from the project type pop up menu 3 Select a manufacturer from the pop up menu 4 Select a format from the pop up menu or simply start typing the stock part number and SOHO Labels amp Envelopes will auto complete it for you 5 Select a ready made design from the list of designs which has been organized into categories Choose Blank Horizontal or Blank Vertical if you would like to design your label envelope or letterhead completely from scratch A Delivery and or Return Address Block will automatically be added to blank label and envelope designs 6 Click Choose Design to select the ready made design Choose a stock manufacturer Choose a ready made design from the list of categories Choos
13. to you by Chronos LLC Chronos for use only under the terms of this License and Chronos reserves all rights not expressly granted to you The rights granted herein are limited to Chronos and its licensors intellectual property rights in the Chronos Software and do not include any other patents or intellectual property rights You own the media on which the Chronos Software is recorded but Chronos and or Chronos licensor s retain ownership of the Chronos Software itself The terms of this License will govern any software upgrades or supporting materials provided by Chronos that replace and or supplement the original Chronos Software product unless such upgrade is accompanied by a separate license in which case the terms of that license will govern Title and intellectual property rights in and to any content displayed by or accessed through the Chronos Software belongs to the respective content owner Such content may be protected by copyright or other intellectual property laws and treaties and may be subject to terms of use of the third party providing such content This License does not grant you any rights to use such content 2 Permitted License Uses and Restrictions This License allows you to install and use one copy of the Chronos Software on a single computer at a time This License does not allow the Chronos Software to exist on more than one computer at a time and you may not make the Chronos Software available over a network where it
14. you ll need to place special import fields on your design There are a total of twenty Tab Delimited Import fields Import 1 Import 2 Import 3 etc Each field will be populated with data from the corresponding field in the tab delimited file For example the Import 1 field corresponds to the first field in the tab delimited file For information on adding fields to a design see Field Basics on page 46 A Working Example This working example will use the sample data from the tab delimited file shown in Table 6 on page 63 That file has a total of three records with each record containing five fields This example will generate a label for each of the records and each label will have five fields Import 1 Import 2 Import 3 Import 4 and Import 5 Al though there are five fields in the tab delimited file it s not necessary to have 5 Import fields in the design You only need to add an import field for the fields you want to see on your design This example will use all five fields This label design includes the labels First Last Phone City and State to demonstrate what each Import field represents in preview mode Miscellaneous Fields Working With Fields 65 Miscellaneous Fields There are several Miscellaneous fields that don t fall under any specific category including the powerful Depen dency field TABLE 7 Miscellaneous Field Definitions lists each Miscellaneous field and defines its purpose Dependency Fields A
15. 1 SOHO LABELS amp ENVELOPES U SER S G UIDE C HRONOS LLC A UGUST 23 2004 2 3 L ICENSE A GREEMENT C OPYRIGHTS amp T RADEMARKS PLEASE READ THIS SOFTWARE LICENSE AGREEMENT LICENSE CAREFULLY BEFORE USING THE CHRONOS SOFTWARE BY USING THE CHRONOS SOFTWARE YOU ARE AGREEING TO BE BOUND BY THE TERMS OF THIS LICENSE IF YOU DO NOT AGREE TO THE TERMS OF THIS LICENSE DO NOT INSTALL OR USE THE SOFTWARE IF YOU DO NOT AGREE TO THE TERMS OF THE LICENSE YOU MAY RETURN THE CHRONOS SOFTWARE TO THE PLACE WHERE YOU OBTAINED IT FOR A REFUND IF THE CHRONOS SOFTWARE WAS ACCESSED ELECTRONICALLY CLICK DISAGREE DECLINE FOR CHRONOS SOFTWARE INCLUDED WITH YOUR PURCHASE OF HARDWARE YOU MUST RETURN THE ENTIRE HARDWARE SOFTWARE PACKAGE IN ORDER TO OBTAIN A REFUND IMPORTANT NOTE This software may be used to reproduce materials It is licensed to you only for reproduction of non copyrighted materials materials in which you own the copyright or materials you are authorized or legally permitted to reproduce If you are uncertain about your right to copy any material you should contact your legal advisor 1 General The software documentation and any images read made designs or fonts accompanying this License whether on disk in read only memory on any other media or in any other form collectively the Chronos Software are licensed not sold
16. 4 Click Create to have SOHO Labels amp Envelopes create a signature automatically for you 5 Click Clear to remove the signature from the signature image well Select any contact for the My Contact Card Quickly search for a contact record in the Mac OS X Address Book Add a company logo for use with the MyLogo field Add a signature for use with the My Signature field Me amp Others Fields Working With Fields 52 Others Fields The Others fields will be populated with contact information based on the contact s selected in preview mode An example would be the shipping address on a label or envelope Suppose you use the Addr home field on a label Each contact that you select in preview mode will have its home address populate the field on the label envelope or letterhead Me amp Others Field Definitions This section will define both the Me and Others fields since both set of fields have similar definitions The main difference is that the Me fields get populated with contact information from the My Contact Card record where as the Other fields get populated with contact information from the contacts selected in preview mode For example the MyFirst and First fields get populated with the first name of a contact The MyFirst field is populated with the first name from the contact that is selected in the My Contact Card see Me Fields on page 50 for more information The First field wil
17. OTHER WARRANTIES IF ANY CREATED BY ANY DOCUMENTATION OR PACKAGING THIS LIMITED WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS AND YOU MAY ALSO HAVE OTHER RIGHTS WHICH VARY BY JURISDICTION 6 Disclaimer of Warranties YOU EXPRESSLY ACKNOWLEDGE AND AGREE THAT USE OF THE CHRONOS SOFTWARE IS AT YOUR SOLE RISK AND THAT THE ENTIRE RISK AS TO SATISFACTORY QUALITY PERFORMANCE ACCURACY AND EFFORT IS WITH YOU EXCEPT FOR THE LIMITED WARRANTY ON MEDIA SET FORTH ABOVE AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW THE CHRONOS SOFTWARE IS PROVIDED AS IS WITH ALL FAULTS AND WITHOUT WARRANTY OF ANY KIND AND CHRONOS AND CHRONOS LICENSORS COLLECTIVELY REFERRED TO AS CHRONOS FOR THE PURPOSES OF SECTIONS 6 AND 7 HEREBY DISCLAIM ALL WARRANTIES AND CONDITIONS WITH RESPECT TO THE CHRONOS SOFTWARE EITHER 4 EXPRESS IMPLIED OR STATUTORY INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES AND OR CONDITIONS OF MERCHANTABILITY OF SATISFACTORY QUALITY OF FITNESS FOR A PARTICULAR PURPOSE OF ACCURACY OF QUIET ENJOYMENT AND NON INFRINGEMENT OF THIRD PARTY RIGHTS CHRONOS DOES NOT WARRANT AGAINST INTERFERENCE WITH YOUR ENJOYMENT OF THE CHRONOS SOFTWARE THAT THE FUNCTIONS CONTAINED IN THE CHRONOS SOFTWARE WILL MEET YOUR REQUIREMENTS THAT THE OPERATION OF THE CHRONOS SOFTWARE WILL BE UNINTER RUPTED OR ERROR FREE OR THAT DEFECTS IN THE CHRONOS SOFTWARE WILL BE CORRECTED NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY CHRONOS OR AN CHRONOS AUTHORIZED
18. SOHO Labels amp Envelopes ships with thousands of clip art graphics and many standard shapes SOHO Labels amp Envelopes accepts popular graphic file formats including PICT GIF JPEG TIFF PDF BMP and EPS this format only work with Mac OS 10 3 and above To access graphics and shapes 1 Click the Graphics drawer button at the top of the SOHO Labels amp Envelopes window Open Close the Graphics drawer The drawer gives you access to Shapes Clip Art iPhoto and Masks Working With Shapes and Graphics Working With Text Shapes Graphics amp iPhoto 30 The drawer gives you access to the shapes graphics iPhoto photos and masks that ship with SOHO Labels amp Envelopes You can also add your own graphics and shapes to SOHO Labels amp Envelopes by adding them to the built in scrapbook For more information on the scrapbook see Scrapbook on page 34 Shapes SOHO Labels amp Envelopes ships with a variety of shapes you can use on your design To add a shape 1 Click Shapes to access the shapes that can be added to your design 2 Drag a shape to your design 3 Drag the selection handles to resize the shape Once a shape is on the design canvas you can change its stroke color and fill color To learn more about changing an shape s colors and other properties see Chapter 5 Changing Object Properties on page 36 If you customize a shape that you think you might want to reuse you can save it along with the oth
19. SOHO Labels amp Envelopes window To see the help tags let the pointer rest over an item for a couple of seconds Ready Made Designs SOHO Labels amp Envelopes ships with numerous ready made designs for labels envelopes and letterhead Ex amining how these ready made designs were put together will help you design your own labels envelopes or letterhead Technical Support Chronos provides various support options for SOHO Labels amp Envelopes See http www chronosnet com Support index html for technical support options Web Resources Go to http www chronosnet com Products index html to get the latest software and updates for SOHO Labels amp Envelopes The SOHO Labels amp Envelopes Window The SOHO Labels amp Envelopes window has two different modes design mode and preview mode Each of these modes present a unique set of tools to help you create or customize your design and the preview it Design Mode The design mode is comprised of three sections the design canvas the toolbox and the parts drawer Each of The SOHO Labels amp Envelopes Window Welcome to SOHO Labels amp Envelopes 11 these sections contribute to the successful design of professional looking labels envelopes or letterhead Design Canvas The design canvas is where you will design and edit labels envelopes or letterhead To switch to design mode Choose View gt Design Mode or click Design at the top of the win
20. Select a project type in this section to filter the ready made de signs accordingly All Avery and All DYMO Select a project type in this section to conveniently see all the ready made designs for a particular manufacturer Choose a stock manufacturer Choose a ready made design from the list of categories Choose a format from the list Choose a project type Quickly expand collapse all ready made design groups Step 2 Edit The Design Creating and Printing Labels Envelopes and Letterhead 15 My Designs Select My Designs to see a list of ready made designs that you have saved at the following path on your hard disk Documents Chronos SOHO Labels amp Envelopes 2 Select a manufacturer from the pop up menu This option may be grayed out depending on your selection in the previous step 3 Select a format from the pop up menu or simply start typing the stock part number and SOHO Labels amp Envelopes will auto complete it for you 4 Select a ready made design from the list of designs which has been organized into categories Choose Blank Horizontal or Blank Vertical if you would like to design completely from scratch A Delivery and or Return Address Block will automatically be added to blank label and envelope designs 5 Click Choose Design to select the ready made design Step 2 Edit The Design After you select a ready made design it will appear on the design canvas If you like the way eve
21. be selected so that the text box can accommodate the height change that comes from increasing the font size Increase the letter spacing This option will increase the letter spacing so that the text will t the size of the text box TABLE 3 Text Fitting Options Option Definition Me amp Others Fields Working With Fields 51 To specify the contact for the My Contact Card 1 Choose SOHO Labels amp Envelopes gt Preferences 2 Click Me to open the Me preferences 3 Select your contact record or the contact record that you want to use 4 Click Make This My Card to make the selected contact the My Contact Card In addition to choosing a a contact record for the My Contact Card you can add a logo and a signature These two items will be used in the label envelope or letterhead when either the MyLogo or MySignature field is used To add remove a logo on the My Contact Card 1 Choose SOHO Labels amp Envelopes gt Preferences 2 Click Me to open the Me preferences 3 Click Set to choose an image from an Open dialog or drag an image from the Finder to the logo image well 4 Click Clear to remove the logo from the logo image well To add remove a signature to the My Contact Card 1 Choose SOHO Labels amp Envelopes gt Preferences 2 Click Me to open the Me preferences 3 Click Set to choose an image from an Open dialog or drag an image from the Finder to the logo image well
22. campus public or private K 12 schools 4 Termination This License is effective until terminated Your rights under this License will terminate automatically without notice from Chronos if you fail to comply with any term s of this License Upon the termination of this License you shall cease all use of the Chronos Software and destroy all copies full or partial of the Chronos Software 5 Limited Warranty on Media Chronos warrants the media on which the Chronos Software is recorded and delivered by Chronos to be free from defects in materials and workmanship under normal use for a period of ninety 90 days from the date of original retail purchase Your exclusive remedy under this Section shall be at Chronos option a refund of the purchase price of the product containing the Chronos Software or replacement of the Chronos Software which is returned to Chronos or an Chronos authorized representative with a copy of the receipt THIS LIMITED WARRANTY AND ANY IMPLIED WARRANTIES ON THE MEDIA INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRAN TIES OF MERCHANTABILITY OF SATISFACTORY QUALITY AND OF FITNESS FOR A PARTICULAR PURPOSE ARE LIMITED IN DURATION TO NINETY 90 DAYS FROM THE DATE OF ORIGINAL RETAIL PURCHASE SOME JURISDICTIONS DO NOT ALLOW LIMITATIONS ON HOW LONG AN IMPLIED WARRANTY LASTS SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU THE LIMITED WARRANTY SET FORTH HEREIN IS THE ONLY WARRANTY MADE TO YOU AND IS PROVIDED IN LIEU OF ANY
23. can adjust the shadow transparency and other attributes of graphic objects To learn more about changing the attributes of a graphic see Chapter 5 Changing Object Properties on page 36 Working With iPhoto SOHO Labels amp Envelopes integrates directly with iPhoto so you can use any photo in any album and place it onto your design You can access your iPhoto albums and photos directly from the Graphics drawer To access iPhoto albums and photos 1 Open the Graphics drawer 2 Click iPhoto to access your iPhoto albums and pictures Choose a category of graphics to display Drag any graphic to your document Use the slider to resize graphic thumbnails in the drawer Use keywords to quickly search for a specific graphic Resize Move and Layer Text Shapes or Graphics Working With Text Shapes Graphics amp iPhoto 32 To add pictures from iPhoto to a design 1 Locate the picture you want to add from the Graphics drawer and drag it to the designcanvas Resize Move and Layer Text Shapes or Graphics Once text shapes or graphics are on the design canvas they behave very much the same They can be resized moved and layered To resize an object 1 Select the object to make the selection handles appear 2 Move the pointer to a selection handle and click and hold it 3 Drag the selection handle to expand or shrink the object in the direction of your drag To move an object 1 Select the object t
24. contact in the Address Book may not contain data for a particular field on a design In such cases you may want to hide other text related to that field The Start and End text dependency fields allow you to not display certain text or fields if the contact does not have data for a particular field Suppose there are two contacts John Doe and Suzy and Suzy does not have a last name in her contact record Further suppose that a particular design includes first and last name fields with the text labels First and Last preceding those fields Figure 1 shows the design canvas for this example before the fields are filled in with a contact s information Fig ure 1 1 shows the design filled in with John Doe s contact record Figure 1 2 shows the design filled in with Suzy s contact record Suzy does not have a last name in her contact record so the last name field is blank The dependency fields make it possible to omit the Last label and the last name field if a contact does not have a last name entered in Simply place a Start text dependency field before the Last label and place an End text Dependency field after the last name field as shown in Figure 2 The text dependency fields tell SOHO Labels amp Envelopes to not display any of the contents between the Start and End dependency fields if the last name TABLE 7 Miscellaneous Field Definitions Field Name Field Definition Long Date The current date in the default lon
25. could be used by multiple computers at the same time This License does not allow you to separate the component parts of the Chronos Software including clip art images photo images and fonts for use on more than one computer The Chronos Software may be used to reproduce materials so long as such use is limited to reproduction of non copyrighted materials materials in which you own the copyright or materials you are authorized or legally permitted to reproduce You may make one copy of the Chronos Software in machine readable form for backup purposes only provided that the backup copy must include all copyright or other proprietary notices contained on the original Clip Art and Photo Images The Chronos Software contains numerous clip art images and photo images collectively known hereafter as Images that are either owned by Chronos or licensed from a third party You are free to use modify and publish the Images as you wish subject to the restrictions set out in this section If you are uncertain about your rights to use any material you should contact your legal advisor You may incorporate any Image s into your own original work and publish display and distribute your work in any media provided that you include a copyright notice in any electronic or digital work reflecting on the copyright ownership of both you Chronos and its licensors as follows and subject to the restrictions that follow Copyright 2004 your name and its l
26. for seamless mail merge functionality Photos from iPhoto albums displayed in Graphics drawer for direct access Built in Scrapbook stores favorite graphics shapes text for quick reuse Data Syphon sucks data from tab delimited text files for compatibility with Microsoft Excel FileMaker Personal Organizer and other PIM software Fluid Preview allows live editing of text on preview pages dynamic POSTNET barcode generation convenient contact selection and precise label positioning Powerful Design Tools 30 shapes with individual shape controls Rulers with grid lines amp snap to grid Supports inches centimeters picas Real time alignment guides Arrange and align objects Rotate any object Zoom to any size Make objects same width height or symmetrical Flip shapes and graphics horizontally or vertically Import logos photos and clip art in popular formats Search graphics by category or keyword Simple and unique printer calibration for perfect label stock alignment Prints professional quality registrations marks and bleed area System Requirements Welcome to SOHO Labels amp Envelopes 8 Flexible Formatting Tools 8 automatic text fitting options Perfect Balance guarantees perfect label placement regardless of contact data size Pre formatted return address and delivery address blocks
27. gt Arrange gt Bring to Front or Send to Back Alternatively click the Bring to Front or Send to Back buttons in the Arrange tab in the toolbox Flip Shapes amp Graphics Shapes and graphics can be flipped horizontally and vertically This is useful for example if you want a personal in a photograph to face left instead of right To flip a shape or graphic 1 Select the shape or graphic you wish to flip 2 Move the pointer to a selection handle and click and hold it 3 Drag the selection handle to past its opposite horizontal or vertical edge The shape or graphic will flip ac cordingly Alignment Once you have multiple objects on your design you may need to align objects so they look good together You may also want to make the objects the same width and height or even symmetrical To align objects 1 Select the first object you would like other objects to be aligned with 2 Hold down the Shift key to select additional objects 3 Choose Format gt Align gt Left Edges Right Edges Top Edges Bottom Edges Horizontal Centers or Ver Use the arrange buttons to arrange objects in front or in back of other objects Scrapbook Working With Text Shapes Graphics amp iPhoto 34 tical Centers You may also click the appropriate alignment buttons on the Arrange tab in the toolbox To make objects the same width and height 1 Select the object whose width height you would like to apply to oth
28. in the software you re using to print cor rectly SOHO Labels amp Envelopes solves this problem by providing easy to use visual tools to get setup for your printer Before you proceed you should consult your printer owner s manual or look at your printer to find out how your printer handles envelopes To access the envelope printing settings 1 Switch to preview mode 2 Click the Envelope Printing button to access the envelope printing settings As you make changes to the envelope printer settings the picture will change to provide visual feedback on how the settings will be applied This will greatly reduce any chance of the envelope printing incorrectly Each of the envelope settings will be discussed in TABLE 8 Envelope Printer Settings TABLE 8 Envelope Printer Settings Envelope Setting Alignment The Alignment setting determines whether your printer or SOHO Labels amp Envelopes makes the necessary adjustments for envelope printing Many modern printers handle envelope printing automatically in which case you don t want the software to take over Automatic The printer will automatically adjust its settings for the envelope that is being printed This is the default selection when printing envelopes Manual SOHO Labels amp Envelopes will make the necessary adjustments based on what is selected for Envelope Feed Orientation and Position settings Envelope Feed The Envelope Feed setting determines where
29. of digits 7 Click OK to save the settings The following example shows the Counter field in use on a sheet of labels Total Field The Total field displays the total number of labels envelopes or letterhead that are generated in preview mode For example if 9 labels are generated each of those labels will have its Total field populated with the number 9 The Total field has formatting options similar to the Counter field and they can be accessed in a similar manner The following example shows the Total field on a sheet of labels Count of Total Field The Count of Total field displays the current count along with a total and is useful for shipping labels where Data Syphon Via Tab Delimited Import Fields Working With Fields 63 multiple cartons comprise a single shipment e g Carton 1 of 2 Carton 2 of 2 The Count of Total field has formatting options similar to the Counter field and they can be accessed in a similar manner The following ex ample shows the Count of Total field on a sheet of labels Serial Number Field The SerialNumber field is nearly identical to a normal Counter field except that it by default shows leading zeros when displayed Since Counter fields and Serial Number fields operate independently from one another they can be used simultaneously with different start and increment valued Data Syphon Via Tab Delimited Import Fields Data can be syphoned from multiple sources and used in your design in SOHO
30. on the printer to feed the envelope Front loading The envelope is fed from the front of the printer Most laser printers feed the envelopes from the front Top loading The envelope is fed from the top of the printer Most inkjet printers feed the envelopes from the top Use the envelope printing settings to specify how envelopes are fed into your printer Printer Tools Printing 77 To manually specify how envelopes are fed into a printer 1 Switch to preview mode 2 Click the Envelope Printing button to access the envelope printing settings 3 Select Manual to manually select how envelopes are fed into the printer 4 Select the Envelope Feed Orientation and Position settings for your printer 5 Click OK to save the settings Printer Tools SOHO Labels amp Envelopes comes with precision tools to ensure that you get professional looking labels enve lopes or letterhead from your own printer or a commercial print shop These tools include crop marks print quality and bleed controls To access the printer tools 1 Choose SOHO Labels amp Envelopes gt Preferences Orientation The Orientation setting determines if the envelope is fed face up or face down The face of the envelope contains the return delivery address and stamp Face up The envelope is fed into the printer face up Face down The envelope is fed into the printer face down Position The Position setting determines the location o
31. select a color for the background from the color selection window Advanced Special Effects Properties There are several special effects that can be applied to objects including transparency shadows image fills and masks Transparency With SOHO Labels amp Envelopes you can adjust the transparency of any object to create interesting effects Transparency allows you to overlap one or more objects so that the underneath objects can be highly visible part ly obscured or completely blocked from view depending on the transparency level To adjust the transparency of an object 1 Select the object whose transparency you wish to adjust 2 Select the Styles tab in the toolbox 3 Adjust the Transparency slider as desired Shadows SOHO Labels amp Envelopes allows you to introduce an element of depth to your design by adding shadows to Use the transparency slider to adjust the transparency of an object 0 transparency 50 transparency 98 transparency Advanced Special Effects Properties Changing Object Properties 42 objects You can adjust the shadows blur factor the position of the shadow in relation to the object and other exciting effects To add a shadow to an object 1 Select the object you wish to add a shadow to 2 Select the Shadow tab in the toolbox 3 Select the Shadow Height checkbox to enable a shadow for the object 4 Use the Shadow Height slider to adjust the height of the shad
32. text color 1 Choose Format gt Font gt Show Colors or click the color well in the toolbox The color selection window will open 2 Select the text you want to change 3 Select a color in the color selection window To adjust text alignment 1 Select the text you want to change 2 Click the Style tab in the toolbox 3 Click the alignment button you wish to apply to the selected text Choose from left center right or justified alignments Text Rulers The rulers contain several special controls related to text attributes including controls for text alignment line spacing etc These controls automatically appear in the ruler when you edit text To show or hide the rulers 1 Choose Format gt Text gt Show Ruler To adjust the line spacing of text 1 Select the text you want to change 2 Click the Spacing button in the ruler 3 Select a spacing option To adjust text alignment 1 Select the text you want to change 2 Click the alignment buttons in the ruler you wish to apply to the selected text Choose from left center right or justified alignments Opens the font selection window Opens the color selection window Use the alignment buttons to align text Text Tabs Working With Text Shapes Graphics amp iPhoto 26 To adjust the kerning spacing between letters 1 Select the text you want to change 2 Choose Format gt Font gt Kern 3 Select Tigh
33. tools to help you create professional labels envelopes or letterhead drawer to the design canvas The SOHO Labels amp Envelopes Window Welcome to SOHO Labels amp Envelopes 12 iPhoto etc You can drag any of the objects in these drawers to the design canvas while in design mode to create your design For more information on the parts drawer see Chapter 4 Working With Text Shapes Graphics amp iPhoto on page 24 Preview Mode The preview mode is comprised of two different sections the preview canvas and the group and contact columns Preview Canvas with Fluid Preview The preview canvas is used to view one or more pages of your labels envelopes or letterhead laid out on the page like they will be when printed The preview mode in SOHO Labels amp Envelopes has a very powerful and fluid design in order to provide a more natural working environment For example you can modify the text on indi vidual labels envelopes or letterhead while in preview mode For more information on Fluid Preview see Chap ter 7 Fluid Preview on page 70 To switch to preview mode 1 Choose View gt Preview Mode or click Preview at the top of the window As soon as you switch to preview mode any contact fields in your design will be populated with contact information from the Address Book application based on the selected contact s or group If you are printing labels you will be able to specify which label to s
34. you may want to make your dedicated label printer your preferred printer even though your laser print er is your default printer 1 Choose File gt Preferred Printer and select your preferred printer The preferred printer menu will list the printers that have been setup on your computer Printer Calibration Printing 74 Note If you re printing on a DYMO stock the software will automatically select your DYMO printer To setup the printer for labels and letterhead 1 Choose File gt Page Setup 2 Verify that each of the settings are correct for your printer To setup the printer for envelopes 1 Click Envelope Printing 2 Verify that each of the settings are correct for your printer For more information on printing envelopes see Envelope Printing on page 75 To print the labels envelopes or letterhead 1 Choose File gt Print 2 Verify each of the settings are correct for your printer Settings will vary from printer to printer so it s im portant that you re familiar with your printer s settings 3 Click Print When you print out your design if the labels envelopes or letterhead do not line up correctly on the paper stock see Printer Calibration on page 74 Using a Commercial Print Shop SOHO Labels amp Envelopes has support for various online commercial print shops You can also take your labels envelopes or letterhead to any local print shop of your choice There are a few
35. 1 Select the text for which you wish to have lines other than the first indented 2 Specify the indent value in points using the Other Lines control on the Typography page of the Advanced Options Inspector Text Case When working with text you may want to change the text so it appear in all uppercase all lowercase or lowercase with just the first letter of each word capitalized To format text as all uppercase all lowercase or lowercase with the first letter of each word capitalized 1 Select the text you wish to change the case of 2 Click the Style tab in the toolbox 3 Click the Upper Case Lower Case or Capitalize buttons in the toolbox to set the case Text Style Grabber The attributes assigned to a selection of text such as font font size and color are collectively called the style of the text It s often useful to apply the style from one text selection to another without having to individually set each text attribute manually To copy the text style from one selection of text to another 1 Select the text you want to copy the style from 2 Choose Format gt Font gt Copy Style 3 Select the text you want to apply or paste the style to 4 Choose Format gt Font gt Paste Style Working With Shapes and Graphics You can add many types of shapes and graphics to your design including those created in other applications and simple objects that you can draw directly on the design canvas
36. 2 Click the Place POSTNET Barcode button to select where the POSTNET barcode should be placed The POSTNET barcode will automatically be generated for each selected contact s zip postal code For more information on POSTNET barcodes see Barcode Fields in Chapter Working With Fields on page 58 Quickly choose to place a POSTNET barcode on the label envelope or letterhead Printing Labels Envelopes and Letterhead Printing 73 Chapter 8 Printing The purpose of this chapter is to discuss the different options you have for printing labels envelopes or letter head and the tools you ll need to achieve the results you desire Printing Labels Envelopes and Letterhead SOHO Labels amp Envelopes supports two options for printing your labels envelopes or letterhead Use your own printer Use a commercial print shop Using Your Own Printer When you use your own printer to print labels envelopes or letterhead there are a few things you should keep in mind Use paper stock that your printer supports Most if not all consumer printers do not support especially thick paper stock Consult your manual or manufacturer for information on the types of paper stock your printer supports For especially thick paper stock you should consider using a commercial print shop Use paper stock that is specific to your type of printer for best results When choosing paper stock the paper stock manufacturer usually s
37. 8 11 14 etc Additionally the Counter field can be formatted with leading zeros 00001 00002 00003 etc To specify the settings for the Counter field 1 Drag the Counter field to the design canvas 2 Move the cursor over the Counter field until the cursor changes to a pop up triangle Code 39 A barcode symbology primarily used in the non retail environment 0123456789 S pace ABC DEF GHIJKLMNO PQRSTU VWXYZ Variable No xed length Code 39 Extended A barcode symbology that extends the Code 39 format 0123456789 S pace ABC DEF GHIJKLMNO PQRSTU VWXYZ amp lt gt _ abcdefghijklm nopqrstu vwxyz Variable No xed length Code 128 A barcode symbology primarily used by many industry applications such as the shipping and packaging industries Nearly the complete ASCII charac ter set includ ing control characters Variable No xed length Codabar A barcode symbology primarily used in libraries medicine and overnight package delivery 01234567890 Variable No xed length TABLE 5 Barcode Definitions Barcode Name Definition Valid Characters Length Counter or Automatic Numbering Fields Working With Fields 62 3 Click to open the Counter Settings sheet 4 Enter the counter start value 5 Enter the increment value 6 Enable Show leading zeros if you want the counter to always be the same number
38. Advanced Fields Options Working With Fields 48 For example there are options to make sure text and text fields fit their enclosing text boxes Text Fitting It s sometimes hard to predict how much space a field will occupy once it is filled in with actual contact data SOHO Labels amp Envelopes has some powerful text fitting features to make sure your field data always fits and looks good in it enclosing text box Address fields provide a good example of how text fitting can be useful Sup pose you have an address field in a small text box and choose to fill in the design with a contact that has a long address The contact s address probably won t fit in the text box and will appear cut off Text fitting allows you to precisely choose one of several options to make sure the contact s address fits inside its enclosing the text box You can specify that the font size of the text in the text box be automatically increased or decreased as nec essary You can specify that the spacing between letters in a text field be automatically increased or decreased as nec essary You can tell the text box to automatically expand one of its sides far enough to accommodate all the text To add text fitting to a text box 1 Select the text box you wish to add text fitting to Text fitting options only apply to text boxes that contain fields since text boxes that don t contain any fields know the size of their contents in advance
39. Advanced Options Inspector will be discussed in their relevant chapters Step 1 Select a Ready Made Design Creating and Printing Labels Envelopes and Letterhead 14 Chapter 2 Creating and Printing Labels Envelopes and Letter head This chapter outlines the basic tasks and steps you might go through to create and print out professional quality labels envelopes or letterhead When you create a label envelope or letterhead design in SOHO Labels amp En velopes you create a document The entire design including any text graphics and shapes is saved within this document and can be easily moved from one computer to another Step 1 Select a Ready Made Design To start a new project launch SOHO Labels amp Envelopes SOHO Labels amp Envelopes comes with an extensive collection of ready made designs You can use a ready made design as is or customize it to get just the look you want Alternatively you can start with a blank design To select a ready made design for your label envelope or letterhead 1 Select a project type from the pop up menu The projects listed in the pop up menu are conveniently grouped into several sections Matched Sets Select Matched Sets to see a list of coordinating ready made designs Address Labels Envelopes and Letterhead Select a project type in this section to filter the ready made designs accordingly Audio Tape Labels Zip Disk Labels
40. Example The Doe Family 1345 E Summerhill Lane Las Vegas NV 12345 Wedding The text Mr and Mrs plus the full name and complete address elds combined Example Mr and Mrs John Doe 1345 E Summerhill Lane Las Vegas NV 12345 ESSENTIALS Each of these fields either directly corresponds to an Address Book field or smartly combines more than one Address Book field The Address Phone Fax Email and Address 1 line fields by default use their primary value For example the Address field will be populated with the primary address of a contact The primary address is defined as the first address listed for a contact record in the Mac OS X Address Book The One Click Formatting features lets change on the fly which value of a field is used For example the Phone field can be switched to use the Home or Work phone number on the fly For more information on Essentials Fields and One Click Formatting see One Click Formatting on page 66 First Last The rst name eld plus the last name eld combined First The rst name of a contact Last The last name of a contact Address The complete address of a contact Phone The phone number of a contact Fax The fax number of a contact Email The email of a contact Company The company name of a contact Job Title The job title of the contact Picture The picture that is assigned to a contact in the Address Book TABLE 4 Field Definitions
41. Labels amp Envelopes In addition to populating labels envelopes or letterhead with contact information from the Mac OS X Address Book de signs can also be populated with information from a tab delimited file A tab delimited file is a text file that con tains fields and records Tab delimited files can be created from most applications including Microsoft Excel Personal Organizer etc For information on how to create tab delimited files in other applications you ll need to consult their user manual or help system About Tab Delimited Files In order to understand how the tab delimited import works in SOHO Labels amp Envelopes some terminology needs to be explained A tab delimited file when viewed in a spreadsheet is simply a collection of data organized in rows and columns The rows of the spreadsheet are called records The columns of the spreadsheet are called fields Each record is comprised of fields Within the tab delimited file itself each row is separated by a return character and each field is separated by a tab character Hence the name tab delimited file SOHO Labels amp Envelopes supports an unlimited number of records with a total of twenty fields per record TABLE 6 Sample Tab Delimited File is a sample tab delimited file in a spreadsheet This tab delimited file is comprised of three records and each record contains five fields Using a Tab Delimited File There are two simple steps to using a tab delimited
42. REPRESENTATIVE SHALL CREATE A WARRANTY SHOULD THE CHRONOS SOFTWARE PROVE DEFEC TIVE YOU ASSUME THE ENTIRE COST OF ALL NECESSARY SERVICING REPAIR OR CORRECTION SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES OR LIMITATIONS ON APPLICABLE STATUTORY RIGHTS OF A CONSUMER SO THE ABOVE EXCLUSION AND LIMITATIONS MAY NOT APPLY TO YOU Chronos has no obligation to issue any updates revisions corrections new versions or documentation for the Chronos Software or otherwise to support the Chro nos Software Chronos reserves the right at any time to alter prices features specifications capabilities functions licensing terms release dates general availability or other characteristics of the Chronos Software 7 Limitation of Liability TO THE EXTENT NOT PROHIBITED BY LAW IN NO EVENT SHALL CHRONOS BE LIABLE FOR PERSONAL INJURY OR ANY INCIDENTAL SPECIAL INDIRECT OR CONSEQUENTIAL DAMAGES WHATSOEVER INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF PROFITS LOSS OF DATA BUSINESS INTERRUPTION OR ANY OTHER COMMERCIAL DAMAGES OR LOSSES ARISING OUT OF OR RELATED TO YOUR USE OR INABILITY TO USE THE CHRONOS SOFTWARE HOWEVER CAUSED REGARDLESS OF THE THEORY OF LIABILITY CONTRACT TORT OR OTHERWISE AND EVEN IF CHRONOS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES SOME JURISDICTIONS DO NOT ALLOW THE LIMITATION OF LIABILITY FOR PER SONAL INJURY OR OF INCIDENTAL OR CONSEQUENTIAL DAMAGES SO THIS LIMITATION MAY NOT APPLY TO YOU In n
43. S X Address Book This means any design that contains a contact related field will be populated with contact information from the Address Book The preview mode therefore displays Group and Contact columns similar to those found in the Address Book so you can eas Quickly print your design from within the application Select the exact positioning for your design when multiple designs appear on the same sheet Quickly choose the number of copies of a design to create Live Editing Fluid Preview 71 ily select the contact s you wish to use to populate your design To select contact s in preview mode 1 Choose View gt Preview Mode 2 Select the contact s from the Contact column Hold down the shift key to select multiple contiguous con tacts Hold down the command key to select multiple contacts in a non contiguous fashion A label enve lope or letterhead will be created for each selected contact Live Editing It s normally not possible to edit what you see in preview mode but that doesn t mean it s not inconvenient The fluid nature of the preview mode in SOHO Labels amp Envelopes means you can edit any text you see on a page When editing text in preview mode there are two important modes to be familiar with Unlock mode Unlock mode will allow you to edit any text box on any page Lock mode Lock mode will not allow you to make any changes on any page and will show the original text content L
44. abels amp Envelopes attempts to solve these common problems through printer calibration Printer cal ibration may not solve all problems but it will improve the alignment issues as best it can Printer calibration Envelope Printing Printing 75 attempts to resolve these issues by adjusting for the difference of what you see on the screen versus what is print ed To setup printer calibration 1 Choose File gt Printer Calibration 2 Choose a printer from the pop up menu 3 Insert a sheet of label stock into your printer 4 Click Print The following marks will print on the stock 5 Enter the value of the tick mark closest to the RIGHT side and BOTTOM side of the top left label on the stock into the Horizontal and Vertical text boxes 6 Click OK when finished You can setup calibrations for each printer that you use This can be accomplished by going through each of the steps in the Printer Calibration dialog for each printer Printer calibration is not necessary for envelopes letter head or DYMO LabelWriters Envelope Printing Envelope printing in the past has usually been a chore until now Envelope printing difficulties stem from the fact that many printer manufacturers choose different ways to feed envelopes into their printers This requires Setup printer calibration for all the printers you use Envelope Printing Printing 76 that you the user figure out how to make the necessary adjustments
45. amp Envelopes 8 Learning to Use SOHO Labels amp Envelopes 10 The SOHO Labels amp Envelopes Window 10 Chapter 2 Creating and Printing Labels Envelopes and Letterhead Step 1 Select a Ready Made Design 14 Step 2 Edit The Design 15 Step 3 Preview Design 16 Step 4 Print 16 Chapter 3 Working With Labels Envelopes and Letterhead Creating Labels Envelopes and Letterhead 18 Rulers 21 Grid
46. art images photo images ready made designs fonts and this License b you do not retain any copies of the Chronos Software full or partial except copies of Images incorporated into your work product as permitted under this License including copies stored on a computer or other storage device and c the party receiving the Chronos Software reads and agrees to accept the terms and conditions of this License All components of the Chronos Software are provided as part of a bundle and may not be separated from the bundle and distributed as standalone applications or components Updates If a Chronos Software update completely replaces full install a previously licensed version of the Chronos Software you may not use both versions of the Chronos Software at the same time nor may you transfer them separately NFR Not for Resale Copies Notwithstanding other sections of this License Chronos Software labeled or otherwise provided to you on a promotional basis may only be used for demonstration testing and evaluation purposes and may not be resold or transferred Academic Copies If the Chronos Software package has an academic label or if you acquired the Chronos Software at an academic discount you must be an Eligible Educational End User to use the Chronos Software Eligible Educational End Users means students faculty staff and administration attending and or working at an educational institutional facility i e college
47. backups it can find and mark them as recovered files the next time you launch the software You can then save them to your hard drive by choosing File gt Save As To specify how often a backup is created 1 Choose SOHO Labels amp Envelopes gt Preferences 2 Click the General tab 3 Choose an option from the Save AutoRecover File popup menu When SOHO Labels amp Envelopes creates the backup of your design it saves it in the following directory where is your home directory Library Caches com chronos SOHOLabelsEnvelopes Temporary Files Working With Text Working With Text Shapes Graphics amp iPhoto 24 Chapter 4 Working With Text Shapes Graphics amp iPhoto In the design canvas you can easily manipulate text shapes graphics photos in iPhoto and masks all in the same work space Placing and editing text in SOHO Labels amp Envelopes is as easy as working in any text editor Ma nipulating graphics and shapes is just as simple This chapter describes in detail how to add different objects to your design Working With Text SOHO Labels amp Envelopes provides powerful yet simple tools for working with text All text will reside in what is called a text box You can have multiple text boxes on a single design The text box button will allow you to add text boxes to your design To create a text box and add text 1 Click the text box button or choose Edit gt Place Text Box A new text box wi
48. ble the grid and snap to grid 1 Select the Show Grid checkbox 2 Select the Snap to Grid checkbox Zoom When working with your design you may want to zoom in or out to get a better view SOHO Labels amp Enve lopes provides two mechanisms for zooming in and out on the design canvas The zoom slide tool located at the bottom of the design canvas The zoom pop up menu located in the bottom left corner of the design canvas Saving Your Work When saving your design all related objects such as text shapes and graphics are saved in a single file This makes it convenient for backups and transferring files to other computers To save a design 1 Choose File gt Save 2 Name your design and choose the location where you want it saved 3 Click Save Use the grid to help align objects Turn the Grid and Snap to Grid On Off Use the zoom slider for precise but variable zooming Choose a pre defined zoom level Recovered Files Working With Labels Envelopes and Letterhead 23 To have your design accessible from the Recent tab when you create a new project save your design in the fol lowing directory where is your home directory Documents Chronos SOHO Labels amp Envelopes Recovered Files SOHO Labels amp Envelopes periodically makes a backup of your design in case the computer crashes or a power outage occurs If such an event occurs it will automatically open any temporary
49. cs of accessing fields using fields and controlling the case of fields It will also introduce you to some of the fields you can use To access fields 1 Open the Contact Info drawer 2 Select Me Others or Misc for a particular set of fields the differences between these set of fields will be discussed later in this chapter To access a particular field 1 Click the disclosure triangle next to a category name to see a list of the fields in that category Open Close Contact Info drawer Access the various types of fields Click the disclosure triangle to show the fields for a particular category These are the fields in the Personal category Advanced Fields Options Working With Fields 47 To add fields to your design 1 Open Contact Info drawer 2 Select Me Others or Misc for a particular set of fields the differences between these set of fields will be discussed later in this chapter 3 Click the disclosure triangle to show a category of fields 4 Drag the field you want to use from the drawer to the design canvas You can drag a text field directly to the canvas or into an existing text box You may alternatively select the field and then click the Insert Text but ton to insert the field where the cursor is located in a text box Once a field is on your design canvas it behaves like ordinary text in a text box You can change its font font size color etc This means you can add additional te
50. document type For a description of the various dimensions see TABLE 2 Document Format Definitions Click the Change Format button to modify the layout See the current format Creating Labels Envelopes and Letterhead Working With Labels Envelopes and Letterhead 20 5 Click Choose Format to use the new format TABLE 2 Document Format Definitions Setting Name Definition Layout Name This pop up menu allows you to choose or create a name for the custom layout Document Type This pop up menu allows you to choose the document type for your layout Paper Size This pop up menu allows you to choose from common paper sizes Width This is the width of the design measured from left edge to the right edge Height This is the height of the design measured from top edge to the bottom edge Rows This is the number of rows of the design on the page Columns This is the number of columns of the design on the page Top This is the top margin measurement The top margin is a measurement of the space from the top of the page to the top edge of the design in the rst row Left This is the left margin measurement The left margin is a measurement of the space from the left side of the page to the left edge of the design in the rst column Horizontal This is the measurement of blank space between the right edge of the design in the rst column and the left edge of the design in the second column Vertical Th
51. dow to switch to design mode Design mode is used to edit a label envelope or letterhead When you are in design mode you can add text graphics and other objects to your design You can use the tools in the toolbox to change the attributes of objects on your design Toolbox The toolbox is located at the bottom of the SOHO Labels amp Envelopes window The toolbox is comprised of various tools which are grouped together by tabs You can use these tools to add color shadows transparency and other attributes to objects on your design For more information on using these tools see Chapter 4 Working With Text Shapes Graphics amp iPhoto on page 24 and see Chapter 5 Changing Object Properties on page 36 Parts Drawer The parts drawer is accessed by clicking the Drawer button at the top of the SOHO Labels amp Envelopes window while in design mode the parts drawer hides when in preview mode The parts drawer will open on the right or left side of the window depending on which side has enough room One of three drawers can be accessed while in design mode Graphic drawer Contact Info drawer and the Scrapbook drawer Each of these drawers contain various objects that can be added to the design Some of these objects include shapes graphics pictures from The design canvas is where you design your label envelope or letterhead fields from the parts Drag shapes clip art and The toolbox is where you access powerful
52. e Set button to select the fill image Advanced Special Effects Properties Changing Object Properties 43 may also appear around the image Tile This option repeats the image inside the shape or text box if the image is smaller than the shape or text If the image is larger than the shape or text box you will see only part of the image inside the shape or text Scale to fit This option expands or shrinks the image to fit within the shape s or text s dimensions as best as is possible The image may become distorted depending on the shape or text s shape and size Proportional This option maintains the image s original aspect ratio while trying make the image as big as possible within the bounds of the shape or text box To fill a shape or text with an image 1 Select the object to fill with an image 2 Select the Image tab in the toolbox 3 Click the Set button to choose an image from an Open dialog or drag an image from the Finder to the image well or drag an image from the clip art drawer or iPhoto drawer to the image well 4 Choose an image position from the pop up menu 5 Adjust the transparency of the filled image using the Transparency slider use 0 to make the fill image opaque use 100 to make the fill image completely transparent This image is centered both vertically and horizontally in the square shape This image is tiled through out the square shape This image is sca
53. e a format from the list Choose a project type Quickly expand collapse all ready made design groups Creating Labels Envelopes and Letterhead Working With Labels Envelopes and Letterhead 19 To create a custom label envelope or letterhead format 1 Choose File gt New 2 Click the Custom tab located at the top of the sheet 3 Fill in the appropriate information for the dimension settings For more information on dimension settings see Document Format on page 19 4 Click Choose Design to select the custom design To create a label envelope or letterhead using a recent design 1 Choose File gt New 2 Click the Recent tab located at the top of the sheet 3 Select a design from the list of designs that you have recently worked on 4 Click Choose Design to select the recent design Document Format As you begin working with a label envelope or letterhead you can change the design format which defines its size orientation etc To change the format of a label envelope or letterhead 1 Click the Layout tab in the toolbox The current format is displayed next to the Change Format button 2 Click Change Format to view in detail the format of the selected design 3 Click the Standard tab to change the format to another pre made format or click the Custom tab to specify your own format 4 If Custom was chosen in the previous step change the various dimensions for the selected
54. e angle wheel 5 Adjust the location of the gradient within the shape using the Center Location slider 6 Adjust the size of the gradient using the Center Size slider 7 Click the Swap Colors button to swap the two colors of the gradient Stroke Color and Style For shape objects you can choose a style and color for the line that delineates the object otherwise known as the stroke Or you can choose to have no stroke around the object To set the stroke color and style for a shape 1 Select the shape whose stroke you want to customize 2 Select the Styles tab in the toolbox Swap the two colors of the gradient Change the angle of the gradient in the shape Change the location of the gradient in the shape Change the size of the gradient in the shape Select the color well to choose the color of the stroke Choose the style of the stroke Turn the stroke on off Choose the thickness of the stroke Graphic Properties Changing Object Properties 39 3 Select the Stroke checkbox 4 Click the stroke color well and choose a color 5 Choose the stroke thickness from the thickness pop up menu 6 Choose the stroke style from the style pop up menu Custom Shapes Some shapes in SOHO Labels amp Envelopes provide additional settings for further customizing of the shape For example the starburst shape allows you to change the number of points vertices in the starburst and their size T
55. e complete address elds combined Example John Doe ABC Company 1345 E Summerhill Lane Las Vegas NV 12345 Company Attention The company name plus the text Attention plus the full name and the complete address elds combined Example ABC Company Attention John Doe 1345 E Summerhill Lane Las Vegas NV 12345 Name Title Com pany The full name plus the job title plus the company name and complete address elds combined Example John Doe Manager ABC Company 1345 E Summerhill Lane Las Vegas NV 12345 Name Dept Com pany The full name plus the department name plus the company name and complete address elds combined Example John Doe Auto Body Department ABC Company 1345 E Summerhill Lane Las Vegas NV 12345 Name Title Dept Co mpany The full name plus the job title plus the department plus the company name and com plete address elds combined Example John Doe Manager Auto Body Department ABC Company 1345 E Summerhill Lane Las Vegas NV 12345 TABLE 4 Field Definitions Field Name Field Definition Me amp Others Fields Working With Fields 54 Name Spouse The full name plus the text and plus the spouse name and complete address elds combined Example John and Betty Doe 1345 E Summerhill Lane Las Vegas NV 12345 Family The text The plus the last name plus the text Family and complete address elds combined
56. e in preview mode If your design contains contact fields the value specified here refers to the number of copies of the design to print for each contact To select which contact s to use for the design Designs that have contact fields on them will require that you first select the contacts you wish to produce your design for If your design does not have contact fields skip this step Switch to Preview mode to see how your design will look when printed Choose the number of label envelopes letterhead you want to print Step 4 Print Creating and Printing Labels Envelopes and Letterhead 17 1 Select the contact s from the Contact column Hold down the shift key to select multiple contiguous con tacts Hold down the command key to select multiple contacts in a non contiguous fashion A label enve lope or letterhead will be created for each selected contact To setup the printer 1 Choose File gt Page Setup 2 Verify that each of the settings are correct for your printer To print the labels envelopes or letterhead 1 Choose File gt Print 2 Verify each of the settings are correct for your printer Settings will vary from printer to printer so it s im portant that you re familiar with your printer s settings 3 Click Print You can also have your labels envelopes or letterhead printed at a commercial printer For more information on using a commercial printer see Printing Labels Envelopes
57. ear when text is selected Choose left center right or decimal tabs stops Advanced Typography Options Working With Text Shapes Graphics amp iPhoto 27 4 Select the Typography tab at the top of the inspector window Perfect Balance For Text Use the Perfect Balance For Text option to have SOHO Labels amp Envelopes automatically balance text within its bounding text box This powerful option is especially useful for text boxes that contain fields since its impos sible to predict in advance how much or how little text will be in a text box after the fields are filled in For ex ample you can create a text box with right justified text and tell SOHO Labels amp Envelopes to center the final right justified text in the text box once all the fields are filled in Perfect Balance For Text lets you choose how the final text will be positioned horizontally and vertically Bear in mind that Perfect Balance For Text acts independently from left center right and justified text alignment In other words you can use both simultaneously Consider for example a text box that contains fields for a contact from the Mac OS X Address Book Some contacts have long names and addresses while others have short Use Perfect Balance For Text to make the final text box content look good on your design no matter the length of the contact data To balance the final content in a text box 1 Select the text box 2 Click a horizontal and or v
58. ed in the Address Book Addr 1 line 2 The complete second address which is the second address listed in the Address Book Addr 1 line home The complete home address which is the address labeled as Home in the Address Book Addr 1 line work The complete work address which is the address labeled as Work in the Address Book ADDRESS FIELDS Each of these fields are the individual parts that make up an address This list will only define the individual parts of the primary address which is the first address listed in the Address Book The same definitions for these fields can be applied to the other fields in this group which include home work etc Street The street address of the primary address City The city of the primary address State The state of the primary address Code The ZIP postal code of the primary address Country The country of the primary address CC The country code of the primary address PHONE Each of these fields will be filled in with the appropriate phone number Ph primary The rst phone number listed in the Address Book Ph 1 The rst phone number listed in the Address Book Ph 2 The second phone number listed in the Address Book Ph work The phone number labeled Work in the Address Book Ph home The phone number labeled Home in the Address Book Ph mobile The phone number labeled Mobile in the Address Book Ph main The phone number labeled
59. ed options Choose the print quality of certain special effects Print crop marks Choose from various bleed sizes No bleed size selected Notice how the red box goes to the edge of the design and stops Medium bleed size selected Notice how the red box extends past the design boundaries Large bleed size selected Notice how the red box extends farther past the design boundaries Printer Tools Printing 79 Crop Marks Crop marks also known as cut marks are marks that are printed on the label envelope or letterhead indicating where the cuts need to be made You should enable this option if you are sending your design to a commercial print shop These light gray lines are crop marks
60. en the Advanced Barcode Options Inspector 2 Select a barcode field on the design canvas 3 Choose Enter data string manually 4 Type the data into the box 5 Click Enter to save the data One barcode containing the manually entered data will be generated in preview mode However preview mode lets you specify the number of labels envelopes or letterhead you want with that same barcode To retrieve barcode data from an import file The following steps assume that a tab delimited file is already imported If this is not the case a tab delimited file will need to be imported For information on importing tab delimited files see Data Syphon Via Tab Delim ited Import Fields on page 63 1 Open the Advanced Barcode Options Inspector 2 Select a barcode field on the design canvas 3 Choose Get from tab delimited import file 4 Select an import field from the pop up menu A barcode will be generated in preview mode for each record in the tab delimited file using the selected import field To retrieve barcode data from the Address Book 1 Open the Advanced Barcode Options Inspector 2 Select a barcode field on the design canvas 3 Choose Get from Address Book 4 Click the Zip postal pop up menu and select a code Enter data manually to generate a barcode Select an import field to generate a barcode Select a code field to generate a barcode Barcode Fields Working W
61. er objects 2 Hold down the Shift key to select additional objects 3 Choose Format gt Size gt Make Same Width or Make Same Height You may also click the Width or Height buttons on the Arrange tab in the toolbox To make an objects symmetrical To make an object symmetrical means that the object will be restored to its natural width to height ratio An oval shape for example will be restored to its natural ratio of 1 1 which is a circle A stretched photograph will be restored to its original ratio of 4 3 or whatever the original or natural ratio was so it no longer appears stretched 1 Select the object s you would like to make symmetrical 2 Choose Format gt Size gt Make Symmetrical You may also click the Symmetrical button on the Arrange tab in the toolbox Scrapbook SOHO Labels amp Envelopes allows you to store objects along with their attributes in the Scrapbook drawer so you can conveniently reuse them on other designs Suppose for example you have a text box laid out exactly how you want it or a graphic with the right amount of shadow that you think you ll need to use again You can store these objects for later use in the scrapbook Use the alignment buttons to align objects with other objects Use the Width Height buttons to make objects the same width or height Open Close Scrapbook drawer Drag any object into the Scrapbook drawer to re use it in other projects Scrapbook Working With Tex
62. er shapes for convenient reuse To save a shape 1 Click Shapes to access the shapes that can be added to your design 2 Drag your custom shape from the design canvas to an empty well in the drawer where the other shapes are located Graphics SOHO Labels amp Envelopes ships with thousands of clip art graphics you can use on your design You can search the clip art library by keywords and filter by categories to find just the right graphic You can also use your own Use the selection handles to resize the shape Drag a shape to the design canvas Choose from different sets of shapes Working With iPhoto Working With Text Shapes Graphics amp iPhoto 31 graphics on your design To search for a graphic in the Graphics drawer 1 Enter one or more keywords into the search field Every graphic has several keywords assigned to it Control click or right click on a graphic to get a list of key words assigned to it and to get additional information about the graphic This will help you to know what key words to use when searching for graphics To add a graphic to a design 1 Open the Graphics drawer 2 Click Clip Art to access the clip art that ships with SOHO Labels amp Envelopes 3 Drag a graphic from the drawer to the design canvas To add a graphic from the Finder to a design 1 Locate the file you want to add in the Finder and drag it to where you want it to appear on the design canvas You
63. ertical balancing button on the Typography page of the Advanced Options In spector Use spacing options to create the perfect look for text and paragraphs Use text alignment for the perfect placement of text within text boxes Use indenting for precise control of lines in a paragraph Before text balancing After text balancing Advanced Typography Options Working With Text Shapes Graphics amp iPhoto 28 Kerning Spacing Between Letters You can increase or decrease the space between each letter in your text For example you can increase the letter spacing of the word Chronos to look like C h r o n o s To change the amount of spacing between letters 1 Select the text you wish to kern 2 Click the Kern buttons on the Typography page of the Advanced Options Inspector to increase or decrease the spacing 3 Click the Default button to return to the default kerning value Line Height Line height is the distance from the top of a line to the top of the line below it Use the line height multiplier to change line height by multiplying the current line height by the specified amount For example choose a line height multiplier of 2 0 for double spaced text Use 1 0 to restore the text to its default line height To change the line height of text 1 Select the text you wish to change the line height of 2 Specify a line height multiplier using the Line Multiplier control on the Typography page
64. f the envelope when it s fed into the printer Left The envelope is fed from the left hand side of the printer Center The envelope is fed from the center of the printer Right The envelope is fed from the right hand side of the printer TABLE 8 Envelope Printer Settings Envelope Setting Printer Tools Printing 78 2 Click Printing to open the printer preferences Print Quality The print quality setting allows you to set the dpi dots per inch for objects that are transparent shadowed tint ed or masked Objects that have these attributes assigned to them will require a high dpi setting to look good when printed Anything above 300 dpi will be sufficient for most jobs If you are having your design printed at a commercial print shop they may offer suggestions for the Print Quality setting Bleed Size SOHO Labels amp Envelopes supports full bleeds Full bleed is the printing of objects past the edge of the design canvas to ensure that printing goes all the way to the edge of the design after the design is cut or removed This is useful when you want an object to print to the very edge of the label envelope or letterhead without any chance of unwanted white space When you design your labels envelopes or letterhead you will need to place and size objects past the edge of the design in order for full bleed to work There are four bleed options No bleed Small Medium and Large Here are samples of the different ble
65. field the cursor will change to a pop up menu triangle 2 Click the mouse to open the pop up menu 3 Choose a phone number format Return amp Delivery Address Blocks With One Click Formatting Each of the Return and Delivery Address Blocks smartly combines several Address Book fields and text into a pre formatted block that you can drag right onto your design Once an address book block is on your design you can use the One Click Formatting feature to quickly change the format of the block on the fly SOHO La bels amp Envelopes comes with many popular return and delivery address formats To change the address format in an existing Return Delivery Address block 1 Click tab at the top of the Return or Deliver Address Block to open the format pop up menu 2 Choose a new address format Essentials Fields With One Click Formatting The Essentials fields is a group of fields that one commonly uses on labels envelopes or letterhead Each of the Essentials fields either directly corresponds to an Address Book field or smartly combines more than one Address Quickly choose the phone formatting for a phone field Quickly change the address format in a Return or Delivery Address Block Select an address format from a list of popular formats The resulting address format is instantly changed One Click Formatting Working With Fields 68 Book field Some of the Essentials fields including Address Phone Fax Email a
66. file First you must import the tab delimited file Second you must place special import fields on your design to represent the imported data TABLE 6 Sample Tab Delimited File John Smith 333 4444 Las Vegas Nevada Susy Goldberg 222 7777 Cheyenne Wyoming Tina Jones 111 2222 Miami Florida Data Syphon Via Tab Delimited Import Fields Working With Fields 64 To import a tab delimited file The first thing to do when creating a label envelope or letterhead that will be populated with information from a tab delimited file is to import the file into SOHO Labels amp Envelopes 1 Choose File gt Import Tab Delimited File 2 Select the tab delimited file from the Open dialog box 3 Click OK to choose the tab delimited file 4 Click Import to import the tab delimited file When a tab delimited file is imported into SOHO Labels amp Envelopes the information is stored in memory and saved with the document The information retrieved from the tab delimited file is not visible until the design is displayed in preview mode To clear the tab delimited file from memory 1 Choose File gt Clear Import File This will clear the tab delimited file from memory and another tab delimited file can be imported To populate a design with information from a tab delimited file Each record in a tab delimited file will create a new label envelope or letterhead in preview mode In order to see the data in each record
67. g format as speci ed in the Mac OS X System Prefer ences gt International Example Friday January 20 2004 Short Date The current date in the default short format as speci ed in the Mac OS X System Pref erences gt International Example 1 20 04 Custom Date The Custom Date lets you choose a custom date format using One Click Formatting For more information on the Custom Date eld and One Click Formatting see One Click Formatting on page 66 Time The current time in the default format Custom Time The Custom Time lets you choose a custom time format using One Click Formatting For more information on the Custom Time eld and One Click Formatting see One Click Formatting on page 66 Starts a text dependency For more information on Text Dependencies see Dependency Fields on page 65 Ends a text dependency Figure 1 Figure 1 1 Figure 1 2 One Click Formatting Working With Fields 66 field does not contain information Figure 2 1 shows the design filled in with John Doe s contact record Figure 2 2 shows the design filled in with Suzy s contact record Since Suzy does not have a last name entered in her contact record so neither the Last label nor the last name field are displayed To add dependency fields to a design 1 Click the Design button at the top of the SOHO Labels amp Envelopes window or choose View gt Design Mode 2 Open the Contact Info drawer 3 Insert a text b
68. ght of the text box far enough down to accom modate all of the text Scale the text to fit the text box Cause the text box to expand in a specified direction to accommodate the text Me amp Others Fields Working With Fields 50 Me amp Others Fields This section will provide definitions for each of the fields that SOHO Labels amp Envelopes supports Most of these fields correlate with the fields in the Mac OS X Address Book Others are smart fields that extract portions of fields or smartly combine multiple fields for ease of use There are three general types of fields Me Others and Misc Each of these general types of fields will be discussed in detail Me Fields The Me fields represent fields that correspond with the contact selected in the My Contact Card The My Con tact Card by default uses your contact record in the Mac OS X Address Book Each of the Me fields will begin with My to distinguish them from other fields on the design canvas e g MyFirst MyLast etc The most common place of using the Me fields is the return address on an envelope or label NARROWER than the text box When text fields are filled in with actual contact data if the result is narrower than the text box use one of these options Increase the font size This option will increase the font size so that the text will t the size of the text box If this option is selected the Expand text box down option will automatically
69. h from UPC A and is primarily used for labeling small items 01234567890 12 or 8 characters EAN13 An international standard barcode symbology used primarily outside the U S for retail food packages 01234567890 13 characters EAN8 An international barcode symbology used pri marily outside the U S for labeling small items 01234567890 8 characters Industrial 2 of 5 A barcode symbology used primarily in indus trial applications and mechanical numbering systems 0123456789 Variable No xed length Interleaved 2 of 5 A barcode symbology primarily used in the warehouse industry 0123456789 Variable No xed length Modi ed Plessey A barcode symbology primarily used in library applications 01234567890 Variable No xed length Counter or Automatic Numbering Fields Working With Fields 61 Counter or Automatic Numbering Fields Counter or automatic numbering fields can be used to create raffle tickets sheets of serial numbers numbered groups of shipping cartons and more Counter Total Count of Total and Serial Number fields along with so phisticated options are all included for precise control Counter Field The Counter field is used when each label envelope or letterhead needs to have a unique number on it The Counter field can begin counting at any number and increment by any value For example the Counter field can begin counting at the number 5 and increment each time by 3 5
70. icensors All rights reserved You may NOT however resell sublicense or otherwise make available the Image s for use or distribution separately or detached from a product or Web page For example the Image s may be used as part of a Web page design but may not be made available for downloading separately or in a format designed or intended for permanent storage or re use by others Similarly clients may be provided with copies of the Image s including digital files as an integral part of a work product but may not be provided with the Image s or permitted to use the Image s separately or as part of any other product You may NOT a create scandalous obscene defamatory or immoral works using the Image s nor use the Image s for any other purpose which is prohibited by law b use or permit the use of the Image s or any part thereof as a trademark or service mark or claim any proprietary rights of any sort in the Image s or any part thereof c use the Image s in electronic format on line or in multimedia applications unless the Image s are incorporated for viewing purposes only and no permission is given to download and or save the Image s for any reason d use any Image s except as expressly permitted by this License and e use the Image s related to identifiable individuals products or entities for any commercial purpose or in a manner which suggests their association with or endorsement of any product or service Fonts Y
71. is is the measurement of blank space between the bottom edge of the design in the rst row and the top edge of the design in the second row Corner radius This is the measurement of the corner radius This measurement will usually be provided by the stock manufacturer The corner radius measurement is only used for horizontal and vertical rounded labels Rulers Working With Labels Envelopes and Letterhead 21 Rulers As you move your text shapes or graphics around on the design canvas you can turn on rulers to help you pre cisely place objects As you drag objects around on the design canvas guidelines will appear in the ruler to show you exactly where the object will be placed To turn on rulers 1 Select the Show Rulers checkbox in the Layout toolbox To change the units of measurement in the rulers 1 Choose Preferences from the SOHO Labels amp Envelopes menu 2 Click the General tab 3 Click the Units pop up menu and select a unit of measurement Grid As you drag text shapes or graphics around on the design canvas you can enable the grid to help you align and place objects The grid shows you exactly where the object will be placed on the design canvas You can enable Use the rulers to precisely place objects on the canvas Turn rulers on off Zoom Working With Labels Envelopes and Letterhead 22 snap to grid to automatically align objects on the grid when you drag and drop them To ena
72. ish and any non English versions the English version of this License shall govern CH080604 2004 Chronos LLC All rights reserved Chronos and SOHO Labels amp Envelopes are trademarks of Chronos LLC Mac the Mac logo iPhoto Mac OS X and Macintosh are trademarks of Apple Computer Inc Digital image content 1997 2004 Hemera Technologies Inc All Rights Reserved Bitstream is a registered trademark and the Bitstream logo is a trademark of Bitstream Inc Americana Caslon Openface Commercial Script Copperplate Parisian and Park Avenue are trademarks of Kingsley ATF Type Corporation Playbill is a registered trademark of Stephenson Blake amp Company Ltd Prima is a registered trademark of Bitstream Inc Serifa is a registered trademark of Fundicion Tipografica Neufville SA Davida is a trademark of Visual Graphics Corporation PaperDirect is a registered trademark of PaperDirect Inc Postscript is a registered trademark of Adobe Systems Inc All other trademarks registered trademarks service names product and or brand names are the sole property of their respective owners 5 Chapter 1 Welcome to SOHO Labels amp Envelopes Features at a Glance 7 System Requirements 8 Installing SOHO Labels
73. ith Fields 60 A barcode will be generated in preview mode for each selected contact using the selected zip postal code field Barcode Definitions TABLE 5 Barcode Definitions contains a list of supported barcodes their definitions allowed characters and the number of characters supported Please note that some barcodes contain checksum digits When you provide the data for such barcodes the checksum digits are optional If you don t provide the checksum digits SOHO Labels amp Envelopes will calculate them for you If you do include the checksum digits and the checksum digits are incorrect the barcode will not be included in the preview mode TABLE 5 Barcode Definitions Barcode Name Definition Valid Characters Length POSTNET A barcode symbology used primarily by the U S Postal Service for mail sortation 01234567890 5 9 or 11 charac ters PLANET A barcode symbology that extends the POST NET format It s primarily used for mail sorting and tracking uses 01234567890 12 or 14 characters U K Royal Mail A barcode symbology used primarily in the UK for mail sortation 01234567890 ABCDEF GHIJKLM NOPQRSTU VWXYZ Variable No xed length Japan Post A barcode symbology used primarily in Japan for mail sortation UPC A A barcode symbology used primarily in the retail industry for labeling packages 01234567890 12 or 8 characters UPC E A barcode symbology that is shorter in lengt
74. l get populated with the first name of the selected contact s in preview mode TABLE 4 Field Definitions will list the Others fields and omit the Me equivalents for simplicity sake TABLE 4 Field Definitions Field Name Field Definition RETURN ADDRESS BLOCKS amp DELIV ERY ADDRESS BLOCKS Return and Delivery Address Blocks smartly combine several Address Book fields and text into a pre formatted block that you can drag right onto your design Popular formats are included for both Return and Delivery Address Blocks Fur ther once an address block is on your design the One Click Formatting feature lets you change the format on the fly You can find the pre formatted Return Address Blocks when viewing the Me fields Likewise you can find Delivery Address Blocks when viewing the Others fields For more information on using Return and Delivery Address blocks see One Click Formatting on page 66 Name The full name plus the complete address elds combined Example John Doe 1345 E Summerhill Lane Las Vegas NV 12345 Pre x Name The pre x plus the full name plus and the complete address elds combined Example Mr John Doe 1345 E Summerhill Lane Las Vegas NV 12345 CompanyAddress The company name plus the complete address elds combined Example ABC Company 1345 E Summerhill Lane Las Vegas NV 12345 Me amp Others Fields Working With Fields 53 Name Company The full name plus th
75. led to fit the square shape This image is proportional to the square shape it occupies Advanced Special Effects Properties Changing Object Properties 44 To set an image fill for the entire design canvas 1 Click anywhere on the design canvas except on an object 2 Select the Image tab in the toolbox 3 Click the Set button to choose an image from an Open dialog or drag an image from the Finder to the image well or drag an image from the clip art drawer or iPhoto drawer to the image well 4 Choose an image position from the pop up menu 5 Adjust the transparency of the filled image using the Transparency slider use 0 to make the fill image opaque use 100 to make the fill image completely transparent To remove an image fill from an object 1 Select the object that you wish to remove the image fill from 2 Select the Image tab in the toolbox 3 Click the Clear button Masks You can apply image masks to graphics and shapes in SOHO Labels amp Envelopes for some powerful special ef fects Masks specify what portion of an image is displayed on the design canvas Masks are usually partially trans parent to control what portion of an image is shows through on the design canvas SOHO Labels amp Envelopes ships with a wide variety of image masks To apply a mask to a graphic or shape 1 Select the graphic or shape you wish to mask 2 Open the Graphics drawer 3 Click Masks to access the ma
76. ll be created in the center of the design canvas 2 Double click inside the text box to begin editing 3 Enter your text The text box will grow dynamically as you type your text 4 Click outside the text box when you re finished typing to deselect the text box To learn how to resize and move objects such as text boxes see Resize Move and Layer Text Shapes or Graphics on page 32 To edit text in a text box 1 Double click in the text you wish to edit 2 Edit the text 3 Click outside of the text box when you are finished editing the text Changing Basic Text Attributes Once you have added text to your design you may want to adjust its look including the font color etc You make most text changes using the standard Mac OS X font selection window the standard Mac OS X color se lection window and the toolbox You can also create stunning visual effects with text by changing its color shad ow background graphic and orientation on the screen To learn more about these other effects see Chapter 5 Choose the text box button to add a text box Text Rulers Working With Text Shapes Graphics amp iPhoto 25 Changing Object Properties on page 36 To change the font and font size 1 Choose Format gt Font gt Show Fonts or click Fonts in the toolbox The fonts selection window will open 2 Select the text you want to change 3 Select a font and size in the font selection window To change
77. nd Address 1 line by default use their primary value For example the Address field will be populated with the primary address of a contact The primary address is defined as the first address listed for a contact record in the Mac OS X Address Book To select which value to use for the Address Phone Fax Email or Address 1 line field 1 Move the cursor over the field the cursor will change to a pop up menu triangle 2 Click the mouse to open the pop up menu 3 Choose a value Custom Date and Custom Time Fields With One Click Formatting The Custom Date and Time fields can have many formats applied to them For example the Custom Date field can be formatted to show the day of the week or display the year first To select which format to use for the Custom Date and Time fields 1 Move the cursor over the field the cursor will change to a pop up menu triangle 2 Click the mouse to open the pop up menu 3 Choose a format Quickly select which phone number to use for Phone field Quickly select which date format to use for Custom Date field One Click Formatting Working With Fields 69 Active Positioning amp Quantities Fluid Preview 70 Chapter 7 Fluid Preview The preview mode in SOHO Labels amp Envelopes has a very powerful and fluid design in order to provide a more natural working environment Like the Mac s built in print preview the preview in SOHO Labels amp Envelopes lets you previe
78. o change additional settings for certain shapes 1 Select the shape object 2 Select the Styles tab in the toolbox 3 Use the available slider s to modify the shape Note Only applicable shapes have tools for further customizing them Graphic Properties SOHO Labels amp Envelopes lets you customize graphics by applying a tint or a mask to a graphic Tints and masks provide a powerful way to create designer effects This triangle has a 1pt purple dashed stroke This triangle has a 6pt red solid stroke Star with 5 points Star with 10 points Star with shorter points Star with longer points Use the Points slider to adjust the number of points Use the Size slider to adjust the size of the points Text Properties Changing Object Properties 40 Tint The tint applied to a graphic is controlled by the color of the tint and the intensity of the tint To apply a tint to a graphic 1 Select the graphic 2 Select the Style tab in the toolbox 3 Select the Tint checkbox to turn on the tint 4 Select the tint color well to select a color of tint from the color selection window 5 Move the intensity slider to adjust the level of tint the left most position indicates no tint and the right most position indicates full tint Masks For information on applying masks to graphics see Masks on page 44 Text Properties SOHO Labels amp Envelopes offers text customizing beyond the standa
79. o event shall Chronos total liability to you for all damages other than as may be required by applicable law in cases involving personal injury exceed the amount of the price you paid or fifty dollars 50 00 whichever is lower The foregoing limitations will apply even if the above stated remedy fails of its essential purpose 8 Export Law Assurances You may not use or otherwise export or reexport the Chronos Software except as authorized by United States law and the laws of the jurisdiction in which the Chronos Software was obtained In particular but without limitation the Chronos Software may not be exported or re exported a into or to a national or resident of any U S embargoed countries currently Cuba Iran Iraq Libya North Korea Sudan and Syria or b to anyone on the U S Treasury Department s list of Specially Designated Nationals or the U S Department of Commerce Denied Person s List or Entity List By using the Chronos Software you represent and warrant that you are not located in under control of or a national or resident of any such country or on any such list 9 Government End Users The Chronos Software and related documentation are Commercial Items as that term is defined at 48 C F R 2 101 consisting of Commercial Computer Software and Commercial Computer Software Documentation as such terms are used in 48 C F R 12 212 or 48 C F R 227 7202 as applicable Consistent with 48 C F R 12 212 o
80. o make the selection handles appear 2 Place the pointer somewhere towards the center of the object and drag the object to a new location Avoid dragging the object by the selection handles because you may inadvertently resize the object As you move your text shapes and graphics around on the design canvas you will notice alignment guides ap pearing and disappearing These alignment guides will appear as blue dotted lines These guides are built into the design canvas to help you center and align objects on the design They appear whenever the center or edge of an object aligns with the center or edge of another object These alignment guides can be disabled in the Preferences dialog Access your iPhoto albums and photos directly from the Graphics drawer Drag any photo from an iPhoto album to the design canvas The blue dots around an object are selection handles Flip Shapes amp Graphics Working With Text Shapes Graphics amp iPhoto 33 To arrange an object in front or in back of another object 1 Select the object you would like to arrange 2 Choose Format gt Arrange gt Bring Forward or Send Backward or click the Bring Forward or Send Backward buttons in the Arrange controls in the toolbox 3 Repeat step 2 to continue arranging the object to the front or back until it occupies the layer where you want it to appear 4 If you want to arrange an object to the very top or bottom of the stack choose Format
81. ock mode should not be confused with locking in your changes Lock mode is a way to revert back to the orig inal state of the labels envelopes or letterhead Any changes made in unlock mode will be lost if you switch to lock mode To switch to lock or unlock mode 1 Click the Lock Unlock button to switch between lock and unlock modes The lock on the button will dis play which mode you re in To edit text in preview mode 1 Switch to preview mode 2 Click the Lock Unlock button to unlock text editing Access the groups and contacts in the Mac OS X Address Book Select the contact s you want to use in your design Quickly search for a contact Unlock mode Lock mode Dynamic POSTNET Barcodes Fluid Preview 72 3 Double click the text on each label envelope or letterhead you wish to edit 4 Edit the text Dynamic POSTNET Barcodes If your design contains a Delivery Address Block you may want to quickly add a POSTNET barcode to expedite shipping with the U S Postal Service Once again the fluid nature of the preview mode in SOHO Labels amp Envelopes allow you to dynamically add a POSTNET barcode without altering your design There are three positions that conform to U S P S standards where the POSTNET barcode can be placed above the address below the address or in the lower right position on envelopes only To dimensionally add a POSTNET barcode to your design 1 Switch to preview mode
82. of the Advanced Options Inspector Inter line Spacing Leading Inter line spacing or leading is the distance from the bottom of a line to the top of the line below it To change the inter line spacing of text 1 Select the text you wish to change the inter line spacing of 2 Specify the inter line spacing value in points using the Inter line Spacing control on the Typography page of the Advanced Options Inspector Paragraph Spacing Paragraph spacing is the distance from the bottom of a paragraph to the top of the first line in the paragraph below it To change the paragraph spacing of text 1 Select the text you wish to change the paragraph spacing of 2 Specify the paragraph spacing value in points using the Paragraph Spacing control on the Typography page of the Advanced Options Inspector First Line Indenting The left indent of the first line in a paragraph can automatically be indented without setting a tab stop To set first line indenting 1 Select the text for which you wish to have the first line indented 2 Specify the indent value in points using the First Line control on the Typography page of the Advanced Op tions Inspector Other Lines Indenting Not only can you left indent the first line of a paragraph but you can independently left indent subsequent lines as well Text Case Working With Text Shapes Graphics amp iPhoto 29 To set indenting for line other than the first line
83. onal labels envelopes or letterhead on your Macintosh Its next generation design eliminates the headaches typically associated with label envelope or letterhead printing so you can focus on your business Features at a Glance The following is a list of some of the major features of SOHO Labels amp Envelopes For a complete list of features visit http www chronosnet com Ready Made Designs 13 000 photographs amp clip art graphics 50 Bitstream fonts PostScript format Professional ready made designs for labels envelopes or letterhead Matching label envelope and letterhead sets Compatibility Compatible with virtually all label and envelope stocks from Avery APLI Herma and more Supports POSTNET PLANET U K Royal Mail Japan Post UPC A UPC E EAN13 EAN8 In dustrial 2 of 5 Interleaved 2 of 5 Modified Plessey Code 39 Code 39 Extended Code 128 and Cod abar barcodes Supports address labels file folder labels multi use labels disk labels audio labels video labels name badges envelopes letterhead and more 1 500 supported label and envelope stocks U S Letter amp European label and envelope stocks Print to the edge full bleed support Order labels envelopes and letterhead from commercial online printer additional fees apply Integration amp Management Integrates with Mac OS X Address Book
84. ou may use the Chronos and third party fonts Fonts contained in or otherwise included with the Chronos Software on a royalty free basis to create your own original designs or projects using The Software You may broadcast and or distribute your own designs or projects that were created using the Fonts however individual fonts may not be commercially or otherwise distributed on a standalone basis nor may they be repackaged in whole or in part as font collections or font families Except as and only to the extent expressly permitted in this License or by applicable law you may not copy decompile reverse engineer disassemble modify or create derivative works of the Chronos Software or any part thereof THE CHRONOS SOFTWARE IS NOT INTENDED FOR USE IN THE OPERATION OF NUCLEAR FACILITIES AIRCRAFT NAVIGATION OR COMMUNICATION SYSTEMS AIR TRAFFIC CONTROL SYSTEMS LIFE SUPPORT MACHINES OR OTHER EQUIPMENT IN WHICH THE FAIL URE OF THE CHRONOS SOFTWARE COULD LEAD TO DEATH PERSONAL INJURY OR SEVERE PHYSICAL OR ENVIRONMENTAL DAMAGE 3 Transfer You may not rent lease lend or sublicense the Chronos Software including clip art images photo images ready made designs and fonts You may however make a one time permanent transfer of all of your license rights to the Chronos Software to another party provided that a the transfer must include all of the Chronos Software including all its component parts original media printed materials clip
85. ow relative to the object 5 Use the angle wheel to adjust the angle of the shadow relative to the object 6 Use the Fuzziness slider to adjust the shadow s fuzziness or blur 7 Use the Transparency slider to adjust the shadow s transparency Image Fill Shapes and text can be filled with images from the clip art drawer or elsewhere You can also set the background image of the entire design canvas Please note that when you fill text with an image the interior of each letter in the text is filled with the image not the text box itself You can specify how an image fills a shape or text by choosing how the image is positioned and scaled within the shape or text Center This option places the center of the image at the center of the shape or text as best as is possible If the shape or text box has a different shape than the image parts of the image will not appear and blank space Turn a shadow on off Use the height slider to of the shadow Use the angle wheel to adjust the angle of the shadow adjust the height This object s shadow is set at a different angle and height This object s shadow is a bit fuzzy and transparent This object s shadow is less fuzzy and less transparent This object s shadow is set at a different angle relative to the object Use the slider to change the fill image transparency Select a position for the fill image Drag an image to the image well or click th
86. ox on the design canvas 4 Drag the fields that you want to be dependant upon a value inside the text box 5 Drag and place the Start text dependency field before the collection of text and text fields that you want to make dependent 6 Drag and place the End text dependency field after the collection of text and text fields that you want to make dependent Note There must be at least one field between the Start and End text dependency fields If there is more than one field between the Start and End text dependency fields then the entire contents will be displayed if even one field has data entered in for it One Click Formatting The One Click Formatting features lets you change on the fly which value of a field is used without altering your design For example the Phone field can be switched to use the Home or Work phone number on the fly One Click Formatting can be used on Phone Fields Address Delivery Blocks Essentials Fields and Custom Date and Time Fields Phone Fields With One Click Formatting Phone formatting lets you specify how you d like the digits in a phone number formatted independently of how they re entered in the contact record For example the telephone number 888 555 7777 can be formatted as Figure 2 Figure 2 1 Figure 2 2 One Click Formatting Working With Fields 67 888 555 7777 888 555 7777 etc To apply formatting to a phone field 1 Move the cursor over a phone
87. page 24 This section will discuss how to add a barcode to a design different barcode options including how to specify the data from which to generate the barcode and the definitions for each barcode type To add a barcode to the design canvas 1 Open the Contact Info drawer 2 Click Misc to access the Barcodes fields 3 Drag a barcode field to your design canvas The preview mode contains a special control for adding POSTNET barcodes to designs just prior to printing without affecting the original design For more information on dynamic POSTNET barcode generation see Dy namic POSTNET Barcodes in Chapter Fluid Preview on page 72 Advanced Barcode Options Barcodes are generated from numeric or alpha numeric data This data can be acquired from three different sources manual entry a tab delimited file or the Mac OS X Address Book The Advanced Barcode Options Inspector lets you choose which method to use on a barcode by barcode basis Once you switch to preview mode the barcode will change to represent the actual data source specified To open the Advanced Barcode Options Inspector 1 Choose View gt Advanced Options 2 Click the Barcode Options tab 3 OR click the Style tab in the toolbox 4 Click the Barcode Options button Drag and drop any barcode directly onto the design canvas Barcode Fields Working With Fields 59 5 Click the Barcode Options tab To enter barcode data manually 1 Op
88. pecifies if the paper stock was designed for ink jet monochrome laser or color laser printers There are three basic steps involved in printing your design Specify the number of labels envelopes or letterhead to print Select which contact s to use Setup your printer To specify the number of labels envelopes or letterhead to print 1 Type a number into the Copies field in preview mode If your design contains contact fields the value specified here refers to the number of copies of the design to print for each contact To select which contact s to populate the design with Designs that have contact fields on them will require that you first select the contacts you wish to produce your design for If your design does not have contact fields skip this step 1 Select the contact s from the Contact column Hold down the shift key to select multiple contiguous con tacts Hold down the command key to select multiple contacts in a non contiguous fashion A label enve lope or letterhead will be created for each selected contact To change the preferred printer Mac OS X lets you specify a default printer However the occasion frequently rises when printing labels enve lopes or letterhead that you want to use a printer other than the system default SOHO Labels amp Envelopes lets you specify a preferred printer that may be different than the system default printer for convenience sake For example
89. r 48 C F R 227 7202 1 through 227 7202 4 as applicable the Commercial Computer Software and Commercial Computer Software Documentation are being licensed to U S Government end users a only as Commercial Items and b with only those rights as are granted to all other end users pursuant to the terms and conditions herein Unpublished rights reserved under the copyright laws of the United States 10 Controlling Law and Severability This License will be governed by and construed in accordance with the laws of the State of Utah as applied to agreements entered into and to be performed entirely within Utah between Utah residents This License shall not be governed by the United Nations Convention on Contracts for the International Sale of Goods the application of which is expressly excluded If for any reason a court of competent jurisdiction finds any provision or portion thereof to be unenforceable the remainder of this License shall continue in full force and effect 11 Complete Agreement Governing Language This License constitutes the entire agreement between the parties with respect to the use of the Chronos Software licensed hereunder and supersedes all prior or contemporaneous understandings regarding such subject matter No amendment to or modification of this License will be binding unless in writing and signed by Chronos Any translation of this License is done for local requirements and in the event of a dispute between the Engl
90. rd typographical functions such as font font size text color etc Text Fills When working with text objects you can change the fill of the text to either a solid color or some type of gradient You can also specify a background color for the text box Turn tint on off Use the intensity slider to adjust the level of tint Select the color well to choose the color of tint Red tint Purple tint No tint solid red tint Choose from Color Linear Gradient or Radial Gradient to fill the text Turn the Background color on off Use the slider to adjust the transparency of the text Advanced Special Effects Properties Changing Object Properties 41 To fill text with a solid color or gradient 1 Select the text box you wish to fill 2 Select the Style tab in the toolbox 3 Choose Color Linear Gradient or Radial Gradient from the fill pop up menu 4 If you chose Color select the color well to select a color from the color selection window 5 If you chose Linear or Radial Gradient see To set the linear or radial fill gradient of a shape on page 37 for more information on using gradients since gradients work similarly for text and shapes To set the background color of a text object 1 Select the text box you wish to modify 2 Select the Style tab in the toolbox 3 Select the Background checkbox to enable a background color otherwise none will be used 4 Select the background color well to
91. ricana Bold Americana Extra Bold Caslon Openface Regular American Garamond Roman American Garamond Italic American Garamond Bold American Garamond Bold Italic Gothic 720 Light Gothic 720 Light Italic Gothic 720 Roman Gothic 720 Italic Gothic 720 Bold Gothic 720 Bold Italic Gothic 725 Bold Gothic 725 Black Gothic 821 Condensed Gothic No 13 Goudy Heavyface Regular Goudy Heavyface Con densed Playbill Regular Prima Sans Mono Roman Prima Sans Mono Bold Serifa Thin Serifa Light Serifa Roman Serifa Bold Serifa Black Square Slabserif 711 Bold Clarendon Light Clarendon Roman Clarendon Bold Clarendon Black Clarendon Condensed Clarendon Bold Condensed Commercial Pi Regular Commercial Script Regu lar Copperplate Gothic Bold Copperplate Gothic Bold Condensed Davida Bold English 111 Vivace Freehand 521 Regular Humanist 521 Extra Bold Humanist 521 Ultra Bold Humanist 521 Extra Bold Condensed Modern 735 Roman Orator 10 Pitch Parisian Park Avenue Learning to Use SOHO Labels amp Envelopes Welcome to SOHO Labels amp Envelopes 10 function properly Learning to Use SOHO Labels amp Envelopes To learn how to use SOHO Labels amp Envelopes consult these resources User s Guide This guide describes the features and shows how to use SOHO Labels amp Envelopes Onscreen Help Help tags are available for many of the items in the
92. rything looks at this point you can skip to the next step Otherwise you can edit the design by customizing it with text shapes and graphics To add text to the design 1 Click Design to switch to design mode 2 Double click in an existing text box and type your text 3 Click the text box button to create a new text box To add shapes and graphics 1 Click the Graphics drawer button to open the parts drawer 2 Click either Shapes or Clip Art 3 Drag a shape or graphic object to your design Text box button Step 3 Preview Design Creating and Printing Labels Envelopes and Letterhead 16 For more details on working with text shapes and graphics see Chapter 4 Working With Text Shapes Graphics amp iPhoto on page 24 Step 3 Preview Design When you re finished editing your design you ll probably want to preview how it will look when printed If the design contains contact fields the preview will fill in the contact fields with actual contact information from the Mac OS X Address Book To preview your design 1 Click Preview at the top of the SOHO Labels amp Envelopes window or choose View gt Preview Mode Step 4 Print The final steps are to specify the number of labels envelopes or letterhead to print select which contact s to use and then setup your printer To specify the number of labels envelopes or letterhead to print 1 Type a number into the Copies box whil
93. s Book AIM 2 The second AIM account listed in the Address Book AIM home The AIM account labeled Home in the Address Book AIM work The AIM account labeled Work in the Address Book OTHER Each of these fields either directly corresponds to an Address Book field handles miscellaneous information or provides special functionality Note The note listed in the Address Book Created The created date of the contact in the Address Book Modi ed The modi ed date of the contact in the Address Book UniqueID The unique ID of the contact in the Address Book LABELS Each of the fields in the Label group displays the label for a particular field For example the PhLabel 1 will display the label for the first phone number not the phone number itself It s best to use the label fields in conjunction with the fields they represent TABLE 4 Field Definitions Field Name Field Definition Barcode Fields Working With Fields 58 Barcode Fields SOHO Labels amp Envelopes supports many barcode formats that can be added to a design A barcode consists of bars and spaces that represent a number or combination of numbers and letters For example a POSTNET bar code represents a 5 9 or 11 digit zip code Once a barcode is added to a design it behaves like any other image and can be resized rotated etc For more information on working with images see Chapter 4 Working With Text Shapes Graphics amp iPhoto on
94. sks that ship with SOHO Labels amp Envelopes Image with no mask applied Image with frame mask applied Image with left gradient mask applied Image with star mask applied Advanced Special Effects Properties Changing Object Properties 45 4 Select an image mask 5 Select the Apply to selected graphic shape Note If a shape object has a color fill applied and you apply an image mask the image mask may not be apparent immediately You will need to apply transparency to the fill color in order for the image mask to be seen For more information on applying transparency to shape objects see Transparency on page 41 To remove a mask from a graphic or shape 1 Select the graphic or shape you wish to remove the mask from 2 Select the Image tab in the toolbox 3 Click Clear to remove the mask Choose from a variety of masks for graphic or shape objects Field Basics Working With Fields 46 Chapter 6 Working With Fields Fields are an integral part of a label envelope or letterhead since they provide a way to populate your design with contact information SOHO Labels amp Envelopes integrates directly with the Mac OS X Address Book applica tion so populating a label envelope or letterhead with contact information is easy and doesn t require contact data entry Field Basics SOHO Labels amp Envelopes makes it very easy to work with fields in your design This section will focus on the basi
95. t Shapes Graphics amp iPhoto 35 To store an object in the scrapbook 1 Open the Scrapbook drawer 2 Drag the object you wish to store from the design canvas to an empty well in the Scrapbook drawer The object will be accessible every time you use SOHO Labels amp Envelopes Objects that you put in the Scrap book drawer are saved in the following file on your hard disk where is your home directory Library Chronos SOHO Labels amp Envelopes Shapes Scrapbook soho Size Location and Angle Properties Changing Object Properties 36 Chapter 5 Changing Object Properties This chapter describes some of the more advanced features for customizing graphics and other objects on your design These include transparency shadow color line style and masks This chapter will also discuss some amaz ing effects you can apply to objects including filling objects with color assigning color gradients adding trans parency and even filling objects with an image Size Location and Angle Properties When you re working with objects SOHO Labels amp Envelopes has precision tools to help you change the ob ject s size angle and location on the design canvas To place an object at a precise location on the design canvas 1 Select the object you wish to place at a precise location on the design canvas 2 Click the Size tab in the toolbox 3 Enter the X coordinate 4 Enter the Y coordinate The coordinates yo
96. tart on and choose the number of copies of each label If you re printing envelopes you will be able to specify the number of envelopes to print and specify how envelopes are fed into the printer The preview canvas is used to show how the label envelope or letterhead will look when printed Easily choose which contracts or group of contacts to use for your label envelope or letterhead Quickly launch the Address Book to add or edit a contact The SOHO Labels amp Envelopes Window Welcome to SOHO Labels amp Envelopes 13 Group and Contact Columns The group and contact columns section is used to let you choose which contact s or group to use to populate the label envelope or letterhead design These columns contain the same information as the Address Book ap plication If you need to add or edit a contact you can quickly launch the Address Book application from within SOHO Labels amp Envelopes via the Address Book button below these columns Advanced Options Inspector The most commonly used tools in SOHO Labels amp Envelopes are conveniently located within the SOHO La bels amp Envelopes window In particular they can be found in the toolbox and parts drawer Some of the more advanced tools and features are located in a separate Advanced Options Inspector that can be displayed and hid den as desired To show the Advanced Options Inspector 1 Choose View gt Advanced Options The controls in the
97. ten if you want the characters closer together or select Loosen if you want the characters farther apart Text Tabs All text boxes have default tab stops already set You can see the tab stops on the horizontal ruler when you choose Format gt Text gt Show Ruler and select text in a text box By changing tab stops you can indent text and create lists that line up correctly To change a tab stop 1 Select the text you want to adjust 2 On the horizontal ruler drag the tab stop to change its location To add a tab stop 1 Select the text you want to adjust 2 Drag the type of tab stop left center etc you want onto the horizontal ruler To remove a tab stop 1 Select the text you want to adjust 2 Drag the tab stop off the horizontal ruler and release Advanced Typography Options SOHO Labels amp Envelopes contains some powerful typography options to make the text on designs look great and provide for special effects These advanced typography options are all centrally located on the Typography tab of the Advanced Options Inspector To open the Typography options in the Advanced Options Inspector 1 Select the text or a text box 2 Choose View gt Advanced Options and skip to step 4 or select the Style tab in the toolbox 3 Click the Options button to open the Advanced Options Inspector There are several tabs at the top of the inspector window including the Typography tab Tab icons app
98. things to keep in mind when using a commercial print shop Print Quality should be set at 300 dpi or higher Consult with the print shop first to see if they have any requirements for the dpi setting for graphics and other types of objects For more information on Print Qual ity see Printer Tools on page 77 Crop marks should be turned on Crop marks provide a way for the print shops to know where to make the cuts on the paper stock For more information on crop marks see Printer Tools on page 77 Full bleed may need to be turned on For more information on full bleeds see Printer Tools on page 77 Most if not all print shops require designs to be submitted in PDF format SOHO Labels amp Envelopes makes it easy to save your design in PDF format as you ll see below To have a commercial print shop print your design 1 Switch to preview mode to verify everything is correct on your design 2 Enter the number of copies you would like to print 3 Choose File gt Print Online 4 Follow the on screen instructions Printer Calibration When you print out your label s the label s may not line up correctly on the paper stock There are several reasons this sometimes happens The paper stock is thick enough that it causes your printer to not pull it through perfectly The printer alignment guides are off slightly Glossy type stock may slip when it s being fed into the printer SOHO L
99. u 4 Select the fill color well to open the color selection window 5 Select a color in the color selection window Gradients The interior of a shape can also be filled with a gradient which is a blend between two colors SOHO Labels amp Envelopes supports both linear and radial gradients and you can also adjust the angle size and location of the gradient To set the linear or radial fill gradient of a shape 1 Select the shape whose gradient you want to change 2 Click the Styles tab in the toolbox 3 Choose either Linear or Radial Gradient from the color pop up menu 4 Select the left color well to open the color selection window for the first color and select a color Choose from Color Linear Gradient or Radial Gradient to fill the object Click the color well to select a fill color Linear Gradient Radial Gradient Choose the first color of the gradient Choose the second color of the gradient Shape Properties Changing Object Properties 38 5 Select the right color well to open the color selection window for the second color and select a color To change the angle location size and to swap colors of the gradient fill for a shape 1 Select the shape whose gradient you wish to customize 2 Click the Styles tab in the toolbox 3 Choose Gradient Options from the color pop up menu The Advanced Gradient Options Inspector will ap pear 4 Adjust the angle of the gradient using th
100. u enter are based on the unit of measurement specified in the Preferences The origin of the coordinate system on the design canvas is the top left corner For example if you place a square in the top left corner of the design canvas the X Y coordinates will be 0 0 To change the size of an object 1 Select the object you wish to resize 2 Click the Size tab in the toolbox 3 Enter the width and height The measurements you enter are based on the unit of measurement specified in the Preferences To rotate the angle of an object Shapes graphics and text can all be rotated at any angle 1 Select the object you wish to rotate 2 Click the Size tab in the toolbox 3 Use the angle wheel to rotate the object or use the Rotation field to either select a common angle or enter an angle Precisely control the location of an object Precisely control the object size Use the rotation tools to rotate the object Shape Properties Changing Object Properties 37 Shape Properties SOHO Labels amp Envelopes ships with a wide variety of shapes that can be customized in many way including fill color gradient fills stroke color stroke style and custom shape properties Fill Color The interior of a shape can be filled with any color To set the fill color of a shape 1 Select the shape whose color you wish to change 2 Click the Styles tab in the toolbox 3 Choose Color from the color pop up men
101. w your design to see exactly how it will be printed but that s where the similarity ends The pre view mode in SOHO Labels amp Envelopes is active or fluid This means you can naturally change aspects of the preview on the fly and see the outcome in real time For example you change where your design will print on a page change quantities specify which contacts in the Address Book you want to populate your design with au tomatically place design elements like a POSTNET barcode and coolest of all you can edit any text on the page including data that came from the Address Book or another source All the while you ll see exactly how your design will print on each page and how many pages will be printed To access preview mode 1 Click Preview at the top of the main window choose View gt Preview Mode Active Positioning amp Quantities Each project type will have different options you can select in preview mode These options include The number of copies of a label envelope or letterhead to print The start row and column for designs where multiple instances of the design can appear on the same sheet A change to any of these options will instantly be reflected in the Preview so you know exactly what will be print ed Note that the different options presented depend on the type of project being previewed On The Fly Mac OS X Address Book Integration SOHO Labels amp Envelopes integrates directly with the Mac O
102. xt to the text box that contains the field If you would like multiple fields to be aligned on the design canvas you should consider creating a text box and placing all the fields to be aligned within the same text box This way you only have to manage one text box in stead of several For more information on text and text boxes see Chapter 4 Working With Text Shapes Graphics amp iPhoto on page 24 Field Case When working with fields you may want to force the contents of a particular field displayed in all uppercase or all lowercase Note forcing the case of a field to all uppercase or all lowercase does not change any of the actual data in the Mac OS X Address Book it simply controls how the data is displayed in preview mode To format a field as all uppercase or lowercase 1 Select the field s you want to change the case of 2 Click the Style tab in the toolbox 3 Click the Upper Case or Lower Case buttons in the toolbox to set the case To restore the original case to a field 1 Select the field s you want to restore the case of 2 Click the Style tab in the toolbox 3 Click the Capitalize button in the toolbox to restore the field so it always displays its text exactly how it ap pears in the Address Book or original data source Advanced Fields Options SOHO Labels amp Envelopes has some powerful fields options to make sure text and text fields always look good Drag fields to the design canvas

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