PROCOST — Evaluation Pack - Procon Construction Systems
Contents
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3. PROCOST Evaluation Pack This evaluation system will assist you in assessing PROCOST prior to purchasing a full user licence Any commercial use of the evaluation system or attempt to copy transfer adapt or reproduce the code displays or ideas contained within the program contravenes the licence purchase agreement and will cause material damage to PROCON Construction Systems The evaluation program has a number of restrictions and capacity limitations These are e It is useable for 90 days only e Each job you enter may be accessed only SZX times e Report header cannot be changed e Capacity is limited to the tutorial size e Digitiser use can only be simulated Install the evaluation system on your hard disk by placing the program disk in drive A then change to drive A by typing Enter Then type and follow the directions PROCOST User Manual Preamble Part B Tutorial Preamble If you have not yet installed PROCOST on your harddisk read Getting Started in Appendix 1 If you have not viewed the PROCON slide show DEMONSTRATION program describing PROCOST you may wish to look at it before starting the tutorial Running the Demo When you install PROCOST the demonstration is automatically installed on your harddisk To run it just type CD PROCON and press to change to the directory type DEMO and press Enter If the demonstration has been remove
4. 15952 2 Site Telecoms B 88 Site Administrative Staff 3189 88 Wk 2368 80 749 279818 212488 B APPENDIX B Reports Page B 2 PROCOST Job Costing System Sample Reports COST MEASURE INPUT Worksheet for Period Ending 3 Feb 06 Page 1 of 3 Printed 18 23am 4FEBQ6 PROCOST JOB COSTING SYSTEM Page 1 18 COST MEASURE INPUT 88 Job BIRDSVILLE OONADATTA 425 FREEWAY Updated on _4FEBOG__ by Final Quantity lt lt lt PERIOD X4 PERIOD COST gt gt gt gt gt gt gt gt gt gt gt gt Rec Last Item Quantity Todate lt lt lt QUANTITY gt gt gt Labour Own egpt Rented eqpt No Update Complete REMARKS Section 2008 Excavate amp Lay 1186 A41 Excavate amp Lay 688mm Pipe See 2 18J8N86 Rented trench shield required 42 Excavate amp Lay 98mm Pipe 4107__ 3 18JANQ6 Rented backhoe_ Section 0000 FREER EEEEEEEEE EE EE EE EEE EE EE EEE EEE EEE EE EEE EEE EEE TEEPE EEE EEE E EEE EEE E EEE EE EEE EEE EEE TEEPE EE EE EE EEE EEE E EEE EEE Section 6888 Concrete Structures 18a Concrete Placing Catchbasins 285 6 m3 0 0 4 18J0N86 84 Catchbasins 1 48 n3 ea 285 6 18b Concrete Placing Culverts 547 2 m3 8 08 diede 5 18JANG6 Printed 10 23am 4FEBQ6 PROCOST JOB COSTING SYSTEM 888 COST NEASURE INPUT 88 Job BIRDSUILLE DONADATTA H25 FREENAY Sorted Final Quantity lt lt lt PERIOD gt Pe
5. A unit Job Value is the budget unit cost for that cost type Check the data correcting it if necessary by moving around with 1 and 1 and editing the fields Note that extensions and totals are calculated and displayed when you leave each Unit Job Value field so always check these figures against the budget values for the item PROCOST also allows you to track Manhours for each item As this facility is optional and will only be used by some contractors it is not covered in the tutorial Of course Manhours can be redefined to suit your needs Mining contractors may be more interested in tracking Litres of diesel fuel Forecast Unit Cost When you move down to the Forecast Unitcost field it defaults to 8 50 LM the total unit Job Value Leave this field unchanged at this stage Press to RECORD the screen The item is saved with a distinctive sound and the fields blanked for entry of the next item Many fields for the second item are similar to the first so you should be able to short cut the typing Bringforward Command F4 Press F4 In ADD mode this copies fields from the previous item If pressed in the first field all fields are brought forward In subsequent fields only the current field is copied BRINGFORWARD is particularly handy when entering repetitive items Editing a template is both quicker and less error prone than re keying data If you are interrupted it also ser
6. gt U U c M OG C X mE lt gt gt I c c lt gt wom lt gt gt Cr c E e lt gt lt c ew e W s NNO lt 9 lt lt o lt gt lt lt gt M M oo 909 A c a gt gt lt gt lt H x Mol lt lt 5 4 4 lt gt 5 bu lt gt lt gt o ex Qo WM cn cn zac Qs Om Q3 c x SER 2 REN On gt FEN 12 gt lt lt ee c 1 gt c gt c N lt gt gt lt e eO 5 gt eo M lt gt Ds Ds qo Ds lt gt lt gt we lt gt Page A 1 APPENDIX A Tutorial Data PROCOST User Manual Tutorial Data Materials List Mo Otis fone Pipe Bedding O3 II Calc Sheet for Unitcost 21 50 20mm stone FOB Arniston Quarry 6Km from job 2 50 Fixed load and haul cost for first Kilometre 6 1 6 Kilometre hau1 0 70 per Tonne Kilometre Calc Sheet for Budget Quantity Pipe Bedding Quantity Calculation T 1 75 Tonnes m3 x 115 15 wastage Tonnage Conversion D 200 1000 Depth of Bedding 200mm P Pipe OD Pipe ID wall thickness of 50mm i W Trench width pipe OD side clearance of 200mm Total Tonnage Length x Width x Depth x Conversion 3
7. C for Change items Change Mode The displayed item is the one last viewed in Browse mode Move the cursor to the item description edit it in some way and press to RECORD the change Amendments are as simple as that Changing Codes To change the item code itself or its group or section code just amend the entry and press to RECORD the change If the code change would cause duplication PROCOST will veto it Codes must be unique although the same item code may be used in different sections just as the same section code may be used in more than one group A full group section item code is required to uniquely identify each item Paging thru Items F7 F8 Reverse any experimental changes you have made In Change mode you may still move through the items Move the cursor to the group section or item code field returns to the first field and will page through the items Delete Mode Delete mode is like Change mode but before deleting a record you will be asked to confirm that you really do wish to delete the record If you have reached this point without at least one interruption you must work in a very quiet office Usually telephone calls emails visits and other distractions will disturb your concentration When these relate to the current item the NOTEPAD provides a logical and convenient way to record the details However the current item would not be the appropriate place to at
8. Item A42 Does this look familiar It should as it is essentially the same calculation sheet we used for the Budget Quantity Only the pipe lengths are different Rather than type it all in again use Alt RJestore to retrieve the template sheet BEDDING PCL and just amend the lengths If this calculation looks needlessly complicated simplify it to something like this Item Tonnes LM x Laid Length LM A40 0 322 0 A41 0 443 982 A42 0 564 614 6 Part B Tutorial Page B 26 PROCOST User Manual Materials Save the PROCALC entry and move to the Quantity Stockpiled field Enter 120 tonnes and then 854 tonnes in the Quantity Delivered Todate field Press to RECORD the update to this material and Esc ape to the menus Go to the Print Reports screen and print a MATERIAL MEASURE INPUT report and a MATERIAL RECONCILIATION report Tip Alt P Jrint takes you directly to the Printer screen bypassing the Master menu Now that you have completed the tutorial read the Part C Reference section for more detailed information on PROCOST s capabilities Part B Tutorial Page B 27 Tutorial Data 731 t Job Values Project BIRDSVILLE OONADATTA M25 FREEWAY 872 1 Total Tracked Materials Value 8 895 857 Cost Plan Budget Un Total Item Budget Job Value PROCOST User Manual OO OO 55 Oo e lt lt 5 lt D OO 55 Oo lt OO lt 2 lt 5 l
9. Labour Equipment Own eqpt Rented eqpt Amend the second field to read Own eqpt You could retype all changed fields However this is a good time to introduce some additional edit functions Sets of identical fields such as these cost types can be inserted and deleted Cut and paste techniques can be used to move and rearrange the fields The third field will be similar to the second so key Alt D to delete the field you have just typed Alt means hold down the key and then press 0 The and keys are used like the key to change the meaning of standard keys Lower fields move up to close the gap The deleted field is saved in a hidden cut buffer and can be recalled Key Alt I twice to insert the cut buffer into two fields Move to the third field and change it to Rented eqpt Then press to RECORD the screen PROCOST returns to the Master menu Select Customisation and then System Defaults from the picklist that appears Changing System Defaults The System Defaults screen looks like this SYSTEM DEFAULTS System date Wed 18JAN06 Colour ON Sound ON Y N Yes Password facility ON Archive facility ON Y N Yes Gestalt matching ON Standard VIDEO lines Y N Yes Switch MOUSE Buttons MOUSE Sensitivity Level 4 Manhours Symbol Manhours Name Manhours Department Project Name F2 record F10 cancel F4 bring fwd F3 blank fld N PgUp top PgDn bottom No if text is unclear NUM Part B Tutorial
10. UnitCost Variance Variance Variance Variance Concrete Pavement 25MPa 3484 136 00 Concrete 30NPa Fl n3 08 19 08 A Granular Base FOB 314964 8 9 65 8 0 8 Granular Subbase FOB Tn 529788 296382 49 318784 1481 51 4 448 66247 37294 28953 1 2 1 x 186 Budget Allowance Tonnes m3 Length x Lane Width x Depth x Tonnes n3 2675 25 2147 58 x 3 82 x 300 1888 xT 134628 81 4797 28 4822 18 x 3 75 x 2598 1808 x 1813 0 Crushed Stone Pipe Beddin Tn 1850 5 781 66 854 27 50 Item Tonnes LM x Laid Length LM 940 8 322 x8 M1 8 443 x982 M2 8 564 x614 6 21 58 20mm stone FOB Arniston from job 2 98 Fixed load and haul cost for first Kilometre 6 1 6 Kilometre haul 8 78 per Tonne Kilometre APPENDIX B Reports Page B 10
11. large Material reporting depends upon delivery records and so reporting intervals can be more flexible When usage of variable materials is low monthly reporting may be adequate When materials usage is high e g concrete paving projects daily reporting may be essential Hit in the Material code field A picklist of defined materials appears Choose GS075 Type B Granular Subbase The screen will look like this Part B Tutorial Page B 24 PROCOST User Manual Materials Job BIRDSVILLE OONADATTA M25 FREEWAY System date Thu 16FEB06 2 PROGRESS MATERIALS SCREEN Material Code 65075 Description Granular Subbase FOB Measure Unit Tn Budget Unit Cost 4 60 Tn Budget Quantity 529788 Tn Budget Value 5 2437025 Actual Unit Cost 65 4 60 Tn Price Variance Qty in Valuation Qty Stockpiled Qty Delivered Todate Tn Quantity Used Quantity Saving Qty Variance Final Quantity 529788 Tn Is Cost Final No Record Changed 16JAN06 Use 1 or to move down to the Actual Unit Cost field Change it to 4 48 and move to the Qty in Valuation field Hit to access PROCALC for this field Enter 2 1 x 106 Budget Allowance x 133145 78 m3 The figure 2 1x106 2 226 Tn m3 is the planned or allowed tonnes per cubic metre See the original PROCALC calculation of this material s Budget Quantity The 133145 m3 would be obtained by field measurement and calculation As in principle tt is
12. then appears for entry of some general project details Part B Tutorial Page 9 PROCOST User Manual Creating a Job JOB DETAILS System date Wed 18JAN06 Department or Project Code Department Northern Regions Division Job Number Round Extended Amounts to Dollar Round Manhour Rates to 3 places Round Extended Manhours to 1 places Total Item Cost Value Tracked Materials Value Job Name BIRDSVILLE OONADATTA M25 FREEWAY Password ADD Mode Alt Notepad Alt Jotter Alt PROCALC Alt Calendar F2 record F10 cancel F4 bring fwd F3 blank fld N PgUp top PgDn bottom Identify overall department OR project responsible NUM Change the Department code to NR for Northern Region and move down to the Job Number field and enter 06 12345 Bypass the next three fields and enter 1872731 in the Total Item Cost Value field Numeric Fields The Total Item Cost Value field only accepts numeric input Other keys just produce warning beeps Entry is free form and whole dollars may be entered without cents Values may be left or right justified and spaces can be used to set off the thousands Before moving on to the other fields let s assume that there are a few job costing details you would also like to record There are no specific fields for general text but you can use one of the PROCOST tools Press and NOTEPAD ARN or A NOTEPAD appears over the primary screen It allows you to attach
13. to the choice and pressing Enter or 1 move the highlight down If the keyboard does not have a separate cursor keypad make sure is off moves the highlight up The highlight rolls around if you go beyond the or bottom selections and move directly to the first or last choice Part B Tutorial Page B 2 PROCOST User Manual Customising PROCOST Customising PROCOST Hit for Customisation and this selection list picklist appears CUSTOMISE Data Directory Printer Setup Cost Types Country Setup Screen Colours System Defaults PROCOST is essentially ready to run as installed so the Customisation options are not examined in great depth in the tutorial Appendix 8 in Part D of the manual covers Customisation in detail However you should at least provide PROCOST with some information on your printer and the cost types you will be using Use the and arrow keys to move the highlight to Printer Setup Press to select it The following screen appears PRINTER SETUP System date Wed 18JAN06 Report Header L PROCOST JOB COSTING SYSTEM Shade Headers Yes Device PRN Laser Printer No Printer No Printer Selected Wide Paper Yes Lines Page 66 DECIMAL Control Codes for PRINT operation Initialisation codes Set PICA pitch Set ELITE pitch Set CONDENSED pitch START BOLD printing END BOLD printing F2 record F10 cancel F4 bring fwd F
14. 00 1000 2x0 050 W P 2x0 200 2280 W D T P 600 1000 2x0 050 W P 2x0 200 1745 W D T P 900 1000 2x0 050 2 0 200 610 W D T 65075 Type B Granular Subbase FOB Tn OQ 4 60 529 788 G2 437 025 a Calc Sheet Budget Quantity 238000 2 1 Tn m3 x x 106 Wastage allowance 777777 7 68050 Type A Granular Base FOB Tn 9 65 030 64 039 403 0 1 Sheet Budget Quantity 134600 m3 x 2 25 Tn m3 x 104 Wastage allowance AP AP AU AU AP AU AP AP AU AP AP A TI PRIS SIS SST PB Bg Pg fF 7 7 30 Concrete 30MPa FOB 00 000 90 56 a 0478 0 Calc d Budget Quantity 287 5 1207 Jb 547 2 105 Higher wastage on catchbasins LP AP AP AP AU RIS SS SS SST SSRIS PAP AP AP AP AP AP SS RF 25 Concrete Pavement 25 m Q06 000 23 484 03 031 824 a E Sheet for Budget Quantity 114000 m2 x 200 1000 200mm depth x 1 03 3 Wastage Only materials that are both significant i e of high value and variable i e usage difficult to control and forecast should be included in this list Should we bother tracking 50000 worth of crushed stone pipe bedding on a project of this size Probably so as it is the type of material that is typically subject to great usage variati
15. 2 50 Fixed load and haul cost for first Kilometre 6 1 6 Kilometre haul 0 70 per Tonne Kilometre Part B Tutorial Page B 20 PROCOST User Manual Cost Progress Reporting Tip Key in the first line and press or 1 to switch PROCALC into full screen mode so you can enter all three lines If the figures are entered correctly the total Unit Cost of 27 50 will appear at the bottom of the screen once you move onto the fourth line Hit to attach the calculation sheet to the Budget Unit Cost field Move to the Budget Quantity field and hit The Budget Quantity calculation is less straightforward as it uses PROCALC variables to document and simplify some repetitive calculations The calculation sheet is like this Pipe Bedding Quantity Calculation T 1 75 Tonnes m3 x 115 15 wastage Tonnage Conversion D 200 1000 Depth of Bedding 200mm P Pipe OD Pipe ID wall thickness of 50mm W Trench width pipe OD side clearance of 200mm Total Tonnage Length x Width x Depth x Conversion P 300 1000 2x0 050 W P 2x0 200 2280 W D T Item A40 P 600 1000 2x0 050 W P 2x0 200 1745 W D T Item A41 900 1000 2 0 050 W P 2x0 200 610 W D T Item A42 Want to avoid all this typing Hit Ait RJestore A list of template sheets appears Select BEDDING PCL This previously saved calculation sheet will be copied into PROCALC Make sure you understand the use of comments and arithmetic variab
16. 3 blank fld TL PgUp top PgDn bottom Header appears on printed reports CAP NUM The first box called a field is for the standard Report Header Other fields allow you to specify the type of printer and size of paper you are using While you may not have to change most of these values we will practice moving through the fields requesting help and editing field contents Moving from Field to Field Move around the screen as you did with the menu using 1 1 PgUp and PgDn The Enter or Tab key moves the cursor to the next field Fields are originally solid white but open up and show sidebars once accessed To catch your attention the active field the one containing the cursor has highlighted sidebars Part B Tutorial Page B 3 PROCOST User Manual Customising PROCOST Field Information Messages As you move from field to field you will notice that specific information appears on the bottom status line Press to return to the first field the Report Header Help System rF1 is always the HELP key Press it to obtain help with the current field A window of information on the Report Header field appears in the centre of the screen The help system explains that the Report Header appears on all printed reports and suggests that in commercial versions of the program you might use your organisation or department name here The help system allows you to list key assignments and help to
17. ATERIAL MEASURE INPUT Requesting Reports Select COST LISTING and press to move to the More Reports field Hit Y Jes The screen will look like this Part B Tutorial Page B 18 PROCOST User Manual Job BIRDSVILLE OONADATTA M25 FREEWAY Printing Reports System date Wed 18JAN06 Printer Scalable font Laserjet Batchfile Name Report Name LISTING Selection Mask Consolidate Completed Items No Summary Only No Orientation Automatic Report No 1 More Reports Yes Sort the Report Yes Suppress Items Not Started No Video Printer or File Print Number of Copies Pause between Pages No Show NOTEPAD text No Show PROCALC lines No Note This screen varies with the settings in Customisation Printer Setup For example if you are not using a aser printer Print Pitch and Header each Page fields will appear Hit to RECORD the report request You could print one report and request more later but it is more convenient to specify and print a set of reports as a batch Select JOB DATA leave the More Reports choice set to N o and press again PROCOST prints the two reports Check the COST LISTING against the figures given on pages 1 and 2 of Appendix B If any item quantities or values are incorrect return to Change Items mode and correct them before proceeding further Report Formatting Options Return to the Print Reports screen Report content ma
18. B Pavements 16 1 Place Concrete 288mm Pavement 114000 m2 REE 865268 16 4 Asphalt Pavement 27008 Tn 4 35 In 117450 Printed 3 39pm 11FEBQ6 PROCOST JOB COSTING SYSTEM Costing to 06 Xxx 100 COST SUMMARY Job BIRDSUILLE OONADATTA M25 FREENAY Total Period lt lt lt lt lt PERIOD COST Period Value Quantity Total Cost Unit Cost Earned Setup Site Offices Remove Site Offices Site Telecoms a 8 83 8B Wk Site Administrative Staff 2853 8B Wk APPENDIX B Reports Page B 8 PROCOST Job Costing System Sample Reports CUMULATIVE COST to 10 Feb 06 Page 1 of 3 Printed SES 11FEBBG PROCOST JOB COSTING SYSTEM xxx CUMULATIVE COST SUMMARY Job BIRDSVILLE OONADATTA 25 FREEWAY Unit Total XXX CUMULATIVE TODATE gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt Percent Last Value Value Quantity Total Cost Unit Cost Earned Gain Complete Update Section 2888 Pipelaying Excavate amp Lay 388mm Pipe 2288 LM 8 58 LM 19380 18J0NB6 A41 Excavate amp Lay 688mm Pipe 1745 LM 13 75 LM 436 LM 1998 4 58 LM 5995 3997 24 99 11FEBQ6 Ad2 Excavate amp Lay 988mm Pipe 614 6 LM 23 89 LM 14683 614 6 LM 17333 28 23 LM 14683 2678 188 882 11FEBQ6 Section 0000 3 Items 58857 19351 20678 1327 35 6 Section 6888 Concrete Structures 8a Concrete Placing Catchbasins 285 6 m3 23 38 m3 6654 18J0N86 18b Concrete Placing Culve
19. OB COSTING SYSTEM Page 1 MATERIAL LISTING Job BIRDSUILLE OONADATTA M25 FREEWAY Sorted Concrete Pavement 25MPa 136 88 m3 3193824 16JAN 6 114888 m2 x 280 1888 288mm depth x 1 83 3 wastage 23484 Concrete 30 FOB 198 88 m3 919 56 m3 174716 16JANQ6 287 5 120 547 2 105 919 56 Type A Granular Base FOB 9 65 314964 3039403 16JAN 6 134688 m3 x 2 25 Tn m3 x 184 Wastage allowance 314964 Type B Granular Subbase FOB 4 68 503788 2437825 16JAN 6 238888 m3 x 2 1 Tn m3 x 186 Wastage allowance 529788 Crushed Stone Pipe Bedding 27 58 1858 5 50889 16JRN86 21 58 28mm stone FOB Arniston Quarry 6Km from job 21 58 2 98 Fixed load and haul cost for first Kilometre 2 58 6 1 6 Kilometre haul 8 78 per Tonne Kilometre 3 58 TOTAL 27 58 Pipe Bedding Quantity Calculation 1 75 Tonnes m3 x 115 15 wastage Tonnage Conversion D 208 1888 Depth of Bedding 288mm P Pipe OD Pipe ID wall thickness of 58mm 3 Trench width pipe 00 side clearance of 208mm 3 Total Tonnage Length x Width x Depth x Conversion P 388 18008 2x8 0580 W P 2x8 288 2288xWxDxT 734 16 P 688 18008 2x8 050 W P 2x8 288 1745XWXDXT 772 68 900 1000 2 8 50 W P 2x8 288 618xWxDxT 343 74 1850 50 Printed 5 86pm 8JANG6 PROCOST JOB COSTING SYSTEM Page 1 888 MATERIAL MEASURE INPUT 88 Job BIRDSVILLE OONADATTA M25 FREEMAV Updated on 16FebO6_ by Mea
20. OCOST is not applicable to more specialised types of work it is just that the tutorial must be comprehensible to a wide range of users Part B Tutorial Page B 1 PROCOST User Manual Preamble Starting PROCOST If you are running PROCOST from Windows click on the PROCOST desktop icon If you are working from the command line type PROCOST SyYS and press to change to the system directory Then type PRoCOST and press Enter The program logo appears with some system information and then Menu System The PROCOST header line and menu system appear The Master menu is currently active It will look like this PROCOST JOB COSTING SYSTEM System date Wed 18JAN06 MASTER UTILITY EXPORT ITEM MATERIAL HELP New Job ConSolidation Print Reports List Jobs Edit Job Remove Job Data Directory Customisation PROCOST is menu driven The menus are intelligent and try to suggest to you the most appropriate continuation at all times Currently this is the Customisation option which allows you to choose a printer define cost types set currency formats and change other program parameters to suit your preferences Selecting from Menus You do not have to accept a suggested menu option An alternative choice may be made from the same menu in several different ways e by keying the highlighted letter shown for the desired choice e by keying the number of the desired choice or e by moving the highlight
21. Page B 8 PROCOST User Manual Creating a Job System defaults page D 34 explains all these fields in detail In the tutorial we will leave most at their default values Press to move to the last field the Department Project Name field Department or Project Name Sensible defaults avoid the need to key the same information into every new job For instance assume all users belong to just one section Northern Regions Enter Northern Regions Division beep indicates that the cursor is at the end of the field Press to RECORD the changes The Master menu returns Creating a Job Initial Setup 18JAN06 Hit N to select New Job A prompt appears for the New Job Name Page A I of Appendix A Cost Plan in Part D of the Manual contains a sample cost budget for a simplified job Please refer to that now Job Name amp Password Type in the job name BIRDSVILLE OONADATTA M25 FREEWAY and press Enter The name appears on reports so the full name should be given The Password option in System defaults was left on so you are prompted to enter a password Leave the field blank and press Enter A password restricts access to the job Any word or phrase could be used You would then be required to provide the password each time you accessed the job Passwords should only be used if they are properly secured and there is no danger of forgetting them Job Details Screen The Job Details screen
22. TION JOB DATA Costing No 1 Group 04 STORM DRAINAGE To Sat 4FEBO6 NOT Consolidated Section 2000 Pipelaying 13 Items 5 Materials Item A42 JExcavate amp Lay 900mm Pipe Measure Unit LM Planned Qty 610 LM Final Qty 610 Quantity Todate 220 Quantity This Period 220 Value Todate 5256 Period Value 5256 Is Complete No 36 07 Complete at 3FEBO6 Record Changed 18JANO6 Cost Type Period Cost Cost Todate Period MHs MHs Todate Labour E 2430 Own eqpt 323 323 Rented eqpt TOTALS 5 5 4107 5 4107 5 6860 Press to RECORD the progress against this item Then use to move forward several items to the next progressed item 1 1 Place Type B Granular Subbase Part B Tutorial Page 22 PROCOST User Manual More Progress Enter a Quantity This Period of 48300 and the period costs listed in the worksheet RECORD the item Progress quantities may be entered as cumulative or period quantities given one figure PROCOST calculates and displays the other Now enter the progress data for the three SITE OVERHEAD items Hit to SWITCH to Browse mode and check all the entries you have made Press to return to the menus and select Print Reports from the Master menu Print a COST MEASURE INPUT document The new worksheet should be compared with the old annotated document to confirm that all progress quantities have been correctly entered There is no point in printing more reports until this
23. acility that allows you to track usage and price variances on important variable materials The tutorial includes several material types that are both important and variable in usage and so require monitoring This job obviously includes many materials of significant cost However most materials pipe fittings installed equipment etc will not show significant usage variances These fixed materials are best managed by site inventory controls It is the important variable usage materials concrete aggregates asphalt etc on which we must focus our efforts Add Materials Mode The Material entry screen looks like this Job BIRDSVILLE OONADATTA M25 FREEWAY System date Wed 18JAN06 1 ADD MATERIALS SCREEN Material Code L Description Measure Unit Budget Unit Cost Budget Quantity Budget Value Page A 2 of Appendix A in Part D contains a list of materials that will be tracked in the tutorial Material Code Enter the Material Code P5020 Press to move to the description field and enter Crushed Stone Pipe Bedding and then a Measure Unit of for Tonnes The Budget Unit Cost 27 50 Tn and Budget Quantity 1850 5 Tonnes can be entered directly However as both these figures were obtained by calculation you may wish to derive the figures yourself To do this hit from the Budget Unit Cost field and type the following lines into PROCALC 21 50 20mm stone FOB Arniston Quarry 6Km from job
24. ader is legible Confirm the settings are correct by answering Yes to the prompt If the printout shows the codes are not correct select to return to the screen See Printer Setup page D 23 for more information PROCOST returns to the Master menu Select Customisation and then Cost Types Defining Cost Types The Cost Types definition screen appears COST TYPES System date Wed 18JAN06 Enter a description for cost types you wish defined Leave other fields blank Cost Type 1 Juabour Cost Type 2 JEquipment Cost Type 3 Cost Type 4 5 Cost Type F2 record F10 cancel F4 bring fwd F3 blank fld N PgUp top PgDn bottom Description e g Labour Plant NUM The screen has five identical fields Each field may contain a cost type description Labour Plant Equipment Transport Shop Labour etc The descriptions can reflect industry or job specific cost breakdowns perhaps into separate classes of labour or owned versus rented equipment Default descriptions are provided for two cost types but you can define your own Let s do this now Part B Tutorial Page B 7 PROCOST User Manual Customising PROCOST Cut 8 Paste Ait D AR I In the tutorial we will be using different cost types for internal company owned and external rented plant and we will not be using the general Equipment cost type The required changes and additions are Existing Required Labour
25. advances to the first choice matching the characters entered This list is actually user definable You could change it or even delete it and create your own list covering only the printers your organisation uses The list of devices mentioned earlier is another example User Defined lists are discussed in more detail later Select a printer If your printer is not included in the list choose one of the EPSON printers Most dot matrix and line printers can emulate an EPSON FX or LQ printer Lower fields are filled with the correct information for the printer you have chosen Recording a Screen F2 Press F2 the RECORD key to save the changes made to this screen IMPORTANT Screen changes are not saved until you hit F2 to RECORD them Part B Tutorial Page B 6 PROCOST User Manual Customising PROCOST A prompt appears Print a Test Sheet Y N Switch your printer on and respond Y es The printer will print a test page that should look like this Report Header PROCOST JOB COSTING SYSTEM Shaded Title Device PRN out to Star Micronics XR 1520 Lines Page 66 for a Page Length of 11 00 rn BOLD ELITE Symset L Be4fu BOLD CONDENSED Symset 2 BOLD PICA Symset Laser printer output is slightly different Check that the pitch setting commands are producing approximately the correct pitch that the characters in the symbol set match those shown and that the shaded he
26. ariance 5 66247 Final Quantity 529788 Tn Is Cost Final No 55 94 Complete at 15FEBO6 Record Changed 16 06 Be sure you understand how these figures are derived As an exercise you may wish to check the calculations yourself Price variance is the saving in unit price by the quantity used Key for the system version of PROCALC Type in 4 60 4 48 310784 to see the result of 37294 Quantity variance is quantity saved by budget unit price Move down a line and enter 14401 51 4 60 The result is 66247 The net total of 28953 is of course the same as the difference between the total planned cost and the actual cost i e 296382 49 4 60 310784 4 48 Now enter the progress data for material PB020 Crushed Stone Pipe Bedding See Page B 4 of Appendix B The Actual Unit Cost has not changed it defaulted to the Budget Unit Cost when the record was created so skip this field The Oty in Valuation figure of 782 tonnes can be entered directly or through PROCALC with this calculation ipe Bedding Valuation Quantity Calculation 75 Tonnes m3 x 115 15 wastage Tonnage Conversion 0 1000 Depth of Bedding 200mm Pipe OD Pipe ID wall thickness of 50mm W Trench width pipe OD side clearance of 200mm Total Tonnage Length x Width x Depth x Conversion P 300 1000 2x0 050 W P 2x0 200 O W D T Item 40 P 600 1000 2x0 050 W P 2x0 200 982 W D T Item A41 900 1000 2 0 050 W P 2x0 200 614 6 W D T
27. d or you wish to install it on another machine place the program or demonstration disk in drive A type A and press to change to that drive Then type DEMO press Enter and follow the instructions The Tutorial The tutorial assumes that the program is installed on drive and that you are using the directories suggested by the installation program If this is not the case interpret the following instructions appropriately The tutorial introduces PROCOST and covers the basic functions you will need to set up a job enter progress quantities and costs enter materials prices and usage and produce reports showing cost and materials variances It is assumed that you understand the terminology of Job Costing and Valuation Cost and Material variances etc and have some acquaintance with the computer and operating system If you are not familiar with the terminology of cost reporting progress measurement valuation and variances read Appendix 3 before continuing If you have already used other PROCON software packages such as the PROBID Cost Estimating amp Tendering System the PROBILL Contract Billing System the PROVAL Job Valuation System or the PROPLAN Project Scheduling System you will be able to cover the early material very quickly as the user interaction with each program is similar The tutorial is designed to illustrate principles so the examples are deliberately non specialist in nature This does not mean that PR
28. de The Item entry screen looks like this Job BIRDSVILLE OONADATTA M25 FREEWAY System date Wed 18JAN06 1 CODE DESCRIPTION JOB DATA Group Initial Setup Section 0 Items 0 Materials Item L Measure Unit Planned Qty Cost Type Job Value Total Value rto Labour Own eqpt Rented eqpt TOTALS Forecast Group Codes Before entering items you should give some thought to the way in which they will be subtotalled and sorted PROCOST allows you to organise items into sections and in turn sections into groups Subtotals will be given at both section and group level Groups sections and items may be sorted alphanumerically by code It is therefore important that you use a Part B Tutorial Page B 11 PROCOST User Manual Item Entry logical structure and coding scheme for all codes Page of Appendix A in Part D is the Cost Plan for this job It is not meant to be a good example of consistent item numbering but it does illustrate some different coding schemes This document has a natural structure so we should follow it The STORM DRAINAGE and ROADWORKS divisions are logical groups which may be further subdivided into sections Press to move the cursor to the first field the Group code Enter 04 and press to move to the Group description field Key in STORM DRAINAGE Section Codes Press again to move down to the Section line Enter the section code 2000 and the section descript
29. e first or last record the record number wraps around Record Date Stamping The Record Changed field at the centre right is maintained by PROCOST it date stamps items when they are created or modified Date stamping helps you keep track of changes Move to any item in group 04 hit F5 key in 10b and to search for that item That record becomes the new point for browsing Repeat the process but key in item code Z42 This is certainly not the quickest way to find an item Change mode is more convenient and also allows you to edit the item But more on that later Gestalt Pattern Matching Item 742 doesn t exist so PROCOST has shown A42 It searched for the item but couldn t find it Knowing you thought it did exist you are in Browse mode not Add mode PROCOST assumed that you had mistyped the code It decided that most likely you meant to type A42 and hit a 7 instead of an A This Gestalt capability is used throughout PROCOST unless turned off in the Customisation System defaults screen and makes finding codes and keywords etc easier For example key for HELP and to find a keyword Enter PROCOST guesses you meant GESTALT MATCHING and provides help on that topic Part B Tutorial Page B 16 PROCOST User Manual Item Entry Suppose you want to amend an item Perhaps change the quantity or description from HELP and hit F9 the mode SWITCH key then
30. e of 27 43 LM but figures like this are often calculated from other data so let s see how PROCOST can help us with calculations PROCALC Formula Evaluator at or PROCOST has a built in arithmetic expression evaluator PROCALC with capabilities far surpassing any desktop calculator and more flexibility and convenience than any spreadsheet Alt 2 produces an input field into which arithmetic formulae may be entered Formulae can include parentheses user variables trigonometric power logarithmic logical date time and other expressions as well as specific takeoff functions As usual lists all the functions and will transfer your selection into the calculation field As a simple example let s calculate the tonnage of ballast in a conical stockpile Height is 13 500m angle of repose 35 degrees and the loose density is 1600 Kgs m3 Type in H 13 50 A 35 D 1600 1000 D x x ACIRC 2 H TAN RAD A 3 and press to switch to full screen mode and show the result of 8408 07 tonnes Let s quickly look at a few examples of the types of calculations that can be performed and documented in PROCALC Hit Ait R estore A picklist of previously saved multi line PROCALC template sheets appears The installation program copied these sample files into the system directory Select EXAMPLE PCL Page through the screens and key Alt P to print the full file Hit Esc Jape to exit from PROCALC Part B Tut
31. e of 6000 If all this typing doesn t appeal to you and you are confident you fully understand the key commands involved you may take a shortcut by using a copy of the tutorial project provided by the installation program To do this EscJape to the menu system Hit to shell to Dos and type COPY PROCOST TUTE PROCOST DATA Then type EXIT and press to return to the menus Hit to move to the Item menu and A to return to ADD mode Switching Modes F9 Press F9 the mode SWITCH key A one line menu appears at the bottom of the screen offering choices of Part B Tutorial Page B 15 PROCOST User Manual Item Entry Progress items Add items Change Delete or Browse with a default of Browse indicated by the reverse video highlighting and displayed letter You can always select the default by pressing Enter return to the original mode by pressing or select another mode by pressing the first letter of your choice or move the highlight and press as usual Press for the default Browse Switching modes is an alternative to exiting and making a choice from the main menu system Despite the route followed the destination is the same Browse Mode Browse mode is a convenient passive way of viewing records and move to the first and last record respectively while the arrow keys and F7 F8 move backwards forwards through the records If you go past th
32. easier and preferable to record all these calculations in PROCALC the calculation sheet might be more detailed and look like this T 2 1 x 106 Budget Allowance Tonnes m3 Lane Length x Lane Width x Depth x Tonnes m3 2675 25 2147 50 x 3 82 x 300 1000 x T 4797 20 4022 10 x 3 75 x 250 1000 x T Recording a the information used in calculating the Budget Quantity todate saves time in the long run as updating figures for the next period may only involve amending chainages Note that PROCALC ignores spaces even within numbers so it is possible to record road chainages as 2675 25 rather than 267525 f this makes the documentation clearer Save the PROCALC entry with and move down to the Quantity Delivered Todate field and enter 310784 Press to RECORD the changes to this material Materials Variances PROCOST shows the resulting price and quantity variances and the screen is like this Part B Tutorial Page B 25 PROCOST User Manual Materials Job BIRDSVILLE OONADATTA M25 FREEWAY System date Thu 16FEB06 2 PROGRESS MATERIALS SCREEN Material Code 65075 Description Granular Subbase FOB Measure Unit Tn Budget Unit Cost 4 60 Tn Budget Quantity 529788 Tn Budget Value 5 2437025 Actual Unit Cost 4 48 Tn Price Variance 37294 Qty Delivered Todate 310784 Tn Quantity Used 310784 Tn Qty in Valuation E Qty Stockpiled J Tn Quantity Saving 14401 51 Tn Qty V
33. ed egpt 188 Setup Site Offices 182 Remove Site Offices 428 Site Telecoms 500 Site Administrative Staff APPENDIX B Reports Page B 7 PROCOST Job Costing System Sample Reports PERIOD COST SUMMARY to 10 Feb 06 Page 1 of 3 Printed 3 39pm 11FEBQ6 PROCOST JOB COSTING SYSTEM Page 1 Costing to 18FEBQ6 Xxx 100 COST SUMMARY Cantina 2 Job BIRDSUILLE OONADATTA 25 FREEWAY orted Period lt lt lt lt lt PERIOD COST gt gt gt gt gt Period Period Quantity Total Cost Unit Cost Earned i Section 2888 Pipelaying 8 Excavate amp Lay Pipe 2288 LM 8 58 LM A41 Excavate 5 Lay 688mm Pipe 1745 LM 13 75 LM 436 LM 1998 4 58 LM 5995 3997 A42 Excavate amp Lay 988mm Pipe 614 6 LM 23 89 LM 14683 394 6 LM 18493 26 59 1 9427 1866 Section 2008 3 Items 50857 12491 15422 2931 Section 6888 Concrete Struc 1Ba Concrete Placing Catchbasins 6 m3 pr 6654 186 Concrete Placing Culverts 547 2 m3 13 25 n3 7258 PROCOST JOB COSTING SYSTEM Page 1 to 1BFEBG6 xxx PERIOD COST SUMMARY Get 2 DONADRTTR 25 FREEWAY orted Total Period lt lt lt lt lt PERIOD COST Period Period Value Quantity Total Cost Unit Cost Earned Gain Sect ion Granulars 1 1 Place Type Granular Subbase 238000 m3 1 s 245148 54288 m3 47562 8 88 n3 1 2 Place Type A Granular Base 134688 m3 1 74 m3 034004 Section A 55826 8264 Section
34. free form notes to records The visible window is only part of the available NOTEPAD Text is entered in much the same way as in single line fields Hit for HELP on the extended editing and formatting functions Then Esc Jape from HELP and enter the following notes Job duration expected to be 90 weeks Site offices required for 92 weeks The NOTEPAD can be used for many purposes as a reminder of special costing provisions to record problems encountered as a convenient way of appending tickler notes to reports sent to people involved in the job or as a job diary or aide memoire Press to save the NOTEPAD and close the window Part B Tutorial Page B 10 PROCOST User Manual Item Entry Tracked Materials Value Move to the Tracked Materials Value field and enter 8895857 These budget figures are all optional Press to RECORD the Job Details screen If you press with the cursor in the last field you will be queried Proceed N Answering Y es to this prompt also RECORDs the screen PROCOST will move directly to Add Items mode as it assumes that this is the next logical step PROCOST can be configured to automatically read in a standard list of items and material definitions every time a new job is created See Appendix 8 Customising PROCOST However the tutorial assumes that this has not been done and so we will have to create this detail as we go Item Entry Add Items Mo
35. ft at PRN if your printer is connected to the standard parallel port or if a serial port has been configured to emulate the parallel port Don t know what a device is It really doesn t matter PROCOST can direct reports to printers on different devices or ports PRN almost always works and is usually the best setting Press or the right mouse button to move on to the Laser Printer field Laser Printers Hit or the eft mouse button to pop up a picklist A trivial list when there are only two choices But it illustrates the point that a picklist is always available from fields offering a limited range of choices You may choose from these simple lists in several ways The first letter of a choice from the highlight down selects it So you can still select Yes by pressing Y The Part B Tutorial Page B 5 PROCOST User Manual Customising PROCOST highlight can be moved with and and reposition the window itself Pressing Enter or the right mouse button transfers your choice into the field and removes the window Hitting the key or pressing the eft and right mouse buttons together cancels the function If you are using an HP Laserjet compatible printer select Y es Fields appear for the printer s Paper Size usually the same as the tray size and to indicate whether it supports Scalable Fonts as most newer laser printers do If you have to change the paper tray size hit t
36. ins 285 6 m3 16 48 6 98 4684 1971 284 Catchbasins 1 48 m3 ea 285 6 18b Concrete Placing Culverts 547 2 m IS Se Section 6800 2 Items APPENDIX B Reports Page B 1 PROCOST Job Costing System Sample Reports Initial COST LISTING Page 2 of 3 Printed 2 89pm 18JAN 6 PROCOST JOB COSTING SYSTEM Page 2 88 COST LISTING 88 Job BIRDSUILLE M25 FREEWAY Sorted Final lt lt lt lt lt lt lt lt lt lt lt lt lt lt JOB VALUE be gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt Quant ity Total Labour Own eqpt Rented eqpt Section Granulars 1 1 Place Granular Subbase 238000 m3 1 83 m3 B 26 245148 61888 1 2 Place Type A Granular Base 134688 m3 1 74 m3 B 41 234204 55186 Section 8 2 Items 479344 117866 362278 Section B Pavements 16 1 de Concrete 288mm Pavement 114888 m2 7 59 2 2 43 4 B6 865268 277828 16 4 Asphalt Pavement 2 0088 Tn prn 8 Printed 2 89pm 18JAN 6 PROCOST JOB COSTING SYSTEM Page 3 88 COST LISTING 88 Job BIRDSVILLE OONADATTA M25 FREEWAY Sorted OH 5 OVERHEADS Final lt lt lt lt lt lt lt lt lt lt lt lt lt lt JOB VALUE gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt Item Description Quant ity Total Labour Own eqpt Rented eqpt Setup Site Offices ee Remove Site Offices 15952 00 15
37. ion Pipelaying Obviously when this is sensible and produces correctly sorted groups and sections you should follow the numbering given in the cost plan or budget documents When keying in group section or item codes be careful to distinguish between 0 and 1 1 and 1 etc Item Codes Move down and enter the item code 40 Press to move to the description field and enter Excavate amp Lay 300mm Pipe Group section and item codes may use any alphanumeric character Case and position are both significant Be sure the item code is right justified in the five character field like this 240 rather than faso and has not been entered as asof If the item code is not right justified return to the code field and hit Shift F4 the RIGHT JUSTIFY command Measure Unit Enter the Measure Unit rv an abbreviation for Linear Metres Note that the Measure Unit field is another must fill or mandatory field You must provide some entry here or the program will prevent you from leaving the field Planned Quantity Enter the Planned Quantity of 2280 Quantities can be in any position in the field PROCOST saves quantities in the format you enter Move down to the Job Value fields Job Value Enter a Labour unit Job Value of 2 50 Press to move down to the Own eqpt field below Enter 6 You may enter integral rates without cents Part B Tutorial Page B 12 PROCOST User Manual Item Entry
38. is done The worksheet should then be put aside and used to record figures for the next period Consequently it is often called a turnaround document Now print a PERIOD COST report and check that all period costs are correct Also set the Summary Only field in the Reports Screen to Yes to print Summary versions of all these reports The summary form excludes some record details but if the missing detail is not critical the compact form can be more readable and convenient Some summaries exclude columns and some have fewer lines See the Help system for specifics on each report The reports start on Page B 3 of Appendix B More Progress Second Cost Update 10FEBO6 Go to the next COST MEASURE INPUT report Page B 6 of Appendix B Costing No 1 to 3 February 06 A week has passed and more progress and cost has been recorded The quantity entries are period quantities You can record quantities todate if you prefer providing you are consistent Restart PROCOST if necessary To prepare for the next costing you must consolidate the previous period quantities and costs Consolidation Select Consolidation from the Master menu Answer Yes to the prompt Archive the current cost files and ves to proceed with the consolidation PROCOST consolidates the data and then suggests Progress Items on the Item menu as the next logical choice Accept this suggested selection and enter 10FEBO6 in the Update Date window Part B T
39. ksheet Printed 16 Feb 06 Printed 1 41pm 16FEBQ6 PROCOST JOB COSTING SYSTEM Page 1 Update to 1 88 MATERIAL MEASURE INPUT 888 Update No 1 Job BIRDSVILLE OONADATTA 25 FREEWAY Updated on by Measure UPDATED Valuation UPDATED deni UPDATED Last Material Code Material Description Unit Required TOTAL Quantity QTY Delivered No Update Complete REMARKS _ 25 Concrete Pavement 25MPa m3 23484 _ as _ D 164886 C38 Concrete 30MPa FOB m3 909 55 1 eee 4 166 68050 Granular Base FOB Th 314964 __ See 3 164806 65975 Granular Subbase FOB 529788 1 296382 49 1 3004 3 2 16FEBB6 Tz2 1 x 106 Budget Allowance Tonnes m3 Lane Length x Lane Width x Depth x Tonnes m3 2675 25 2147 50 x 3 82 308 1088 x T 134628 81 4797 28 4822 10 x 3 75 x 258 1088 x T 101753 08 TOTAL 296382 49 PBB2B Crushed Stone Pipe Beddini Tn 1858 5 1 781 66 024 1 16086 Item Tonnes LM x Laid Length LM M8 8 322 x8 Mi 8 443 x 982 435 03 M2 8 564 x 614 6 346 63 MATERIAL RECONCILIATION at 15 Feb 06 Printed 3 84pm 16FEBG6 PROCOST JOB COSTING SYSTEM Page 1 Update to 1 MATERIAL RECONCILIATION Job BIRDSVILLE OONADATTA M25 FREEWAY Measure Total Valuation Quantity Material Quantity Percent Budget Actual Quantity Price Total Projected Unit Required Quantity Delivered On Site Saving Saving UnitCost
40. l contents Newly entered or changed text is highlighted bright yellow to draw your attention to amendments If you change several fields you can use F10 the CANCEL key to restore the complete screen Part B Tutorial Page B 4 PROCOST User Manual Customising PROCOST Single Character Fields Press to move to the Shade Headers field This field setting will determine whether the title line on reports is background shaded Shading can improve the appearance of reports but not all printers do it effectively More on this later When a single character field offers several alternatives use the to roll through the choices and hit Enter or just the first letter of your choice Upper or lower case responses are accepted so don t worry about or Caps Lock Your selection expands to Yes or No and the cursor moves on to the next field Selection Lists Fe The Device field allows you to change the print destination You could change this setting by typing in the new value However typing is fedious and error prone As there are only a limited number of valid entries it is better to get PROCOST to list them To do this hit F6 the SELECT key or the left mouse button A small picklist opens near the field and lists all valid choices for this field It looks like this Hit to remove the list without changing the field s contents This setting should always be le
41. les If in doubt hit for HELP on PROCALC and read through the information on comments and variables Hit to save the calculation sheet and to RECORD this material record Note Material records just like items may also have NOTEPAD sheets attached to them Press to BRINGFORWARD the previously entered record s details Enter the data for the material 08075 Type B Granular Subbase Save it and complete the entry of the other materials listed in Page A 2 of Appendix A in Part D When you have finished entering all the materials exit from the Materials screen and Print Reports from the Master menu Print a MATERIAL LISTING report and a MATERIAL MEASURE INPUT report See Page B 4 of Appendix B Then hit or Alt F4 to exit PROCOST Cost Progress Reporting First Costing 4FEB06 The job has now started so you have progress to report and costs to enter The first COST MEASURE INPUT document Page B 3 of Appendix B in Part D of the Manual shows these handwritten notations for the cost update to 3 February 2006 Re run PROCOST and select Progress Items from the Item menu Part B Tutorial Page B 21 PROCOST User Manual Cost Progress Reporting Tip Go there quickly when you know where you are going moves directly to the Item menu and P selects Progress Costing Date A small window will appear with a prompt for THIS Update Date Key in 3FEBO6 Dates may be entered in several different ways One is the Inte
42. o list the various paper size options and choose a paper size Leave the Scalable Fonts field set to Y es unless you know your printer doesn t have scalable fonts Then skip forward to Recording a Screen PROCOST directly manages laser printers to relieve you of printer control worries Printer Selection Field If you set the Laser Printer field to the cursor moves on to the Printer field Press F6 the SELECT key to pop up picklist of pre defined printers You can provide PROCOST with all the page size and control code information for your printer by directly entering it in fields in the lower portion of this screen However selecting from a list is much easier If you do wish to provide these details yourself perhaps because you have an unusual printer or wish to add some special enhancements to reports see Printer Setup page D 23 for more information on these fields The list is too long to show a printers even on a 50 line display This is shown by an arrow at the top and bottom of the right side of the Scroll through the list with the cursor keys The rectangular scroll bar shows the relative position of the current choice in the list by its position between the top and bottom of the frame The figure at the top left of the window is the total number of choices in the selection list If you type the first few characters of a printer s name the list sorts alphabetically and the highlight
43. on and many contractors insist on providing this feedback to their pipe laying crews APPENDIX A Tutorial Data Page A 2 PROCOST Job Costing System Sample Reports JOB DATA REPORT at 18 Jan 06 1 44pm 18JANG6 PROCOST JOB COSTING SYSTEM JOB DATA Job BIRDSUILLE OONADATTA M25 FREEWAY Department or Project Code NR Department Northern Regions Division Job Number M 6 12345 Total Item Cost Value 18 2731 00 Tracked Materials Value 8895857 88 Round Extended Amounts to Dollar Round Manhour Rates to 3 places Round Extended Manhours to 1 places 13 Items 5 Materials Job duration expected to be 98 weeks Site offices required for 92 weeks Initial COST LISTING at 18 Jan 06 Page 1 of 3 Printed 2 89pm 18JAN 6 PROCOST JOB COSTING SYSTEM Page 1 E ISTING S841 Job BIRDSVILLE OONADATTA M25 FREEWAY Sorted Final lt lt lt lt lt lt lt lt lt lt lt lt lt lt JOB VALUE RATE AMT gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt Quant i ty Total Labour Owun eqpt Rented eqpt Section 2088 Pipelaying Excavate amp Lay 388mm Pipe 2288 LM A41 Excavate amp Lay 684mm Pipe 1745 LM Rented trench shield required Total rental cost 1388 A42 Excavate amp Lay 988mm Pipe Section 2088 3 Items 17827 Section 6000 Concrete Structures 1 a Concrete Placing Catchbas
44. orial Page B 14 PROCOST User Manual Item Entry PROCALC field version Alt C or When the cursor is in a numeric field quantity cost usage or whatever you can access a field specific version of PROCALC with or 12 Key in the Forecast Unitcost field and type in 192 7 0 Crew cost 192 hour at 7 0 LM Hr Comments within PROCALC or Text within square brackets or curly braces is treated as a comment and is ignored in all calculations However it can be invaluable in documenting the rationale and assumptions behind a calculation PROCALC Formula Flag Use to close the window The calculated unit cost of 27 428571428 LM appears in the Forecast Cost field A small formula flag f appears to the of the field indicating a formula is tied to it Just as there is a general PROCALC facility as well as a field specific version there is also a general NOTEPAD facility the JOTTER accessed with Alt J and a record specific version accessed with Att N Sensible use of tied PROCALC formulae help in documenting cost plans and progress They also make it easier to amend calculations by changing just one parameter Press to RECORD the item and then start on the items in the Concrete Structures section using a section code of 6000 Press to RECORD the item and then complete the item entry by continuing with the items in the Concrete Structures section using a section cod
45. pics find help topics or follow a hypertext chain through the screens etc For more details hit while still within help and enter the keyword HELP or see Getting Help on page C 5 The Esc ape key CANCELS a function so press it to remove the help window and return to the Report Header field Field Editing Spend a minute to familiarise yourself with text entry To make editing as easy as possible input is in a special word processor mode and gt move the cursor one character left or right moves to the end of any text in the field If the cursor is already at the end of the text or the field is blank it moves to the right edge of the field If pressed again it moves to the ast field returns the cursor to the eft margin If pressed a second time it moves to the first field on the screen Delete removes the character under the cursor and moves text back to close the gap BkSp usually marked with a large left arrow moves the cursor and text to the left overwriting any character there Ins ert toggles between overstrike and insert mode The cursor is a full block like this insert mode can be toggled enabling upper case characters to be typed without using the keys While it is engaged a small is shown in the bottom right corner of the screen and the cursor changes to a half block like this Experiment with the edit keys If you change a field hit to restore its origina
46. rcent lt lt lt lt lt lt lt lt lt lt PERIOD COST gt gt gt gt gt gt gt gt gt gt gt gt Rec Last Item Quantity Todate lt lt lt QUANTITY gt gt gt Comp Labour Own egpt Rented eqpt No Update Complete REMARKS Section A 1 1 Place B Granular Subbase 230000 m3 48 6 18JANB6 1 2 Place Type A Granular Base 134688 n3 09 DE 7 18J8N86 Section A ttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttttt Section Pavements 16 1 Place Concrete 208mm Pavement 114000 m re __ 8 18J0N86 16 4 Asphalt Pavement 27088 9 1801806 Printed 10 23am AFEBOG PROCOST JOB COSTING SYSTEM COST MEASURE INPUT Job BIRDSVILLE QONADATTA 25 FREEWAY Sorted Final Quantity lt lt lt PERIOD gt gt gt X4 PERIOD COST gt gt gt gt gt gt gt gt gt gt gt gt Rec Last Item Quantity lt lt lt QUANTITY gt gt gt Labour egpt Rented eqpt No Update Corplete REMARKS 188 Setup Site Offices 2M7 18 18J0N86 Sheds incomplete 182 Remove Site Offices se 11 18J8N86 ek EE 428 Site Telecoms 10 K 12 18JANGE 500 Site Administrative Staff _07__ 13 18J8N86 APPENDIX B Reports Page B 3 PROCOST Job Costing System Sample Reports Initial MATERIAL LISTING report at 18 Jan 06 Printed 5 86pm 18JAN 6 PROCOST J
47. rnational format using entries like 25SEP05 or 9 06 PROCOST has sophisticated date validation that allows wide latitude in entry e g 9 Jan 06 9JAN2006 09jan 06 will all be accepted as valid while invalid dates such as 29 06 31NOVO05 etc will not be accepted and you will be alerted by an error message Dates may also be entered in d m y m d y or y m d numeric format depending upon the numeric date setting in Customisation Country Setup they will still be displayed in International format Progress Items Mode Press Enter You are now in Progress Item mode PROCOST will display the ast item you were working on Hit to roll around to the first item and twice more to advance to the third item 04 2000 42 You find an existing item by entering the full code paging through the records with F7 HF8 moving to the item code field and using to pop up a picklist or entering part of the code and hitting to force a Gestalt best match Press three times to move down to the Quantity Todate field Key in a quantity of 220 Move down to the Period Cost fields and key in dollar amounts of 2430 323 and 4107 for the Labour Own eqpt and Rented eqpt costs respectively See the annotated COST MEASURE INPUT document on Page B 3 of Appendix B When you press in the last Period Cost field the screen will look like this Job BIRDSVILLE OONADATTA M25 FREEWAY System date Sat 4FEB06 3 CODE DESCRIP
48. rts 547 2 m3 13 25 m3 7250 1808886 Section 6000 2 Items 20678 1327 28 73 Printed Sis 11FEBB6 PROCOST JOB COSTING SYSTEM Page 2 to Costi 2 Costi BFEBOG xxx CUMULATIVE COST SUMMRRY x x x Job BIROSVILLE DONADATTA 25 FREENAY orted Unit XXX CUMULATIVE TODATE Percent Value Value Quantity Total Cost Unit Cost Earned Gain Complete Section anulars 1 1 Place B Granular Subbase 238080 m3 1 03 m3 245148 182588 m3 92973 8 91 m3 185575 12682 43 872 11FEBQ6 1 2 Place Type A Granular Base 134688 n3 1 74 m3 034004 13J0N86 Section A 479344 92973 105575 12582 22 82 Section Pavements 16 1 Place Concrete 288mm Pavement 114800 m2 865268 12J0N06 16 4 Asphalt Pavement 27888 4 35 Tn 117458 23 05 Printed 3 39pm 11FEBBG PROCOST JOB COSTING SYSTEM Page 3 Costing to OER xxx CUMULATIVE COST SUMMARY xxx Costi Wo 2 Job BIRDSVILLE OONADATTA 25 FREEWAY orted OH SITE OVERHEADS Total CUMULATIVE TODATE gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt gt Percent Item Description Value Quantity Total Cost Unit Cost Earned Gain Complete Setup Site Offices 3 5 334 288 38 7 33495 4657 188 88 11FEBQ6 Remove Site Offices 23DEC85 Site Telecoms 247 58 Wk 288 287 2 17 1 1FEBQ6 Site Administrative Staff 4198 24 Wk 52859 1850 1 8 11FEBBG APPENDIX Reports Page B 9 PROCOST Job Costing System Sample Reports MATERIAL MEASURE INPUT Wor
49. sure Total UPDATED Valuation UPDATED Quantity UPDATED Rec Last Material Unit Required TOTAL Quantity QTY Delivered No Update Complete REMARKS Concrete Pavement 25MPa 5 16J0N86 Concrete FOB 4 16J8N86 Type A Granular Base FOB 3 16 786 Type Granular Subbase FOB EET 210784 2 16JANQ6 Cost 24 48 Tn _ Crushed Stone Pipe Bedding 1 16J8N06 120 On site _ APPENDIX B Reports Page B 4 PROCOST Job Costing System Sample Reports PERIOD COST SUMMARY to 3 Feb 06 Page 1 of 3 2 26pm AFEBBG PROCOST JOB COSTING SYSTEM Page 1 x PERIOD COST SUMMARY contin 1 orte B86 osse OONADATTA M25 FREEWAY Total Period lt lt lt lt lt PERIOD COST Period Period Value Quantity Total Cost Unit Cost Earned Gain Section 2888 8 Excavate amp Lay 388mm Pipe 2288 LM 8 58 LM A41 Excavate amp Lay 608mm Pipe 1745 LM 13 75 LM 94 A42 Excavate amp Lay 988mm Pipe 618 LM 23 89 LM 228 LM 6060 31 18 LM 5256 1684 Section 2000 3 Items 5056 1684 Section 6888 Concrete Structures 1Ba Concrete Placing Catchbasins 205 6 m3 6654 18b Concrete Placing Culverts 547 2 m3 13 25 m3 7258 Section 6008 2 Items 5256 1604 Printed 2 26pm AFEBBG PROCOST JOB COSTING SYSTEM Costing to JFEBB6 xxx PERIOD COST SUMMARY Job BIRDSVILLE QONADATTA M25 FREEWAY Total Period lt lt lt lt lt PERIOD COST Period Value Quantity To
50. t 2 lt 2 lt 2 lt 2 2 Q a ex E SS PoR N N N N N 92 ed D Qs XD lt D QI lt D Y 5 oO lt D Os lt D co 2 5 oO R Os oco 2 555594 2 4 R N om lt gt x gt ws 2 1 S co N N lt gt Que lt lt lt v cc co 4 c v cc v 12 lt gt lt gt lt gt gt a TES d 5 M o e de S Qe M or gt Mic c RI c lt gt gt T N N N N N N N N N N Ce ex XD lt gt QI lt lt 261 5 oO lt D R Os lt D lt D QKI 32050 5 oO Os oco 2 555594 X a N c uw lt x lt e gt lt gt lt gt N 5 Qo lt lt lt gt lt gt N hi lt 569 m d 17 lt lt gt i lt gt 1 1 cc x X x x m x e eS UD lt gt QI lt D 261 5 oO Or x Os lt D lt D QKI 3200 5 oO k Os oco 2 555594 2 lt 4 2 gt lt IL Set Qu lt lt gt lt gt MO N gt N N 1 1 gt lt lt gt 9 i v lt gt lt gt Qs lt gt er eue X Ox N N lt gt lt gt lt c lt gt co Y 3
51. tach general information Fortunately PROCOST has a similar facility for non record specific notes or will popup a JOTTER which is specific to the current job or if no job is being worked on just the PROCOST installation Get rid of your paper scratch pads Part B Tutorial Page B 17 PROCOST User Manual Printing Reports and use the JOTTER while working through the tutorial Record telephone messages use it as an aide memoire etc Timestamping Notes Ait T inserts the time and date in the JOTTER or NOTEPAD text so you may timestamp telephone messages records of field work etc CALENDAR AIt or While exploring these system wide facilities also take a look at the built in CALENDAR Alt will popup a calendar for the current month This is accessible even from inside the JOTTER all PROCON tools can be overlaid one on another The arrow keys allow you to move through the months and years Printing Reports Select Print Reports from the Master menu A report request screen appears The cursor drops to the Report Name field Ignore the fields on the line above this for the moment Hit for this picklist of standard reports 12 REPORTS JOB DATA COST LISTING PERIOD COST CUMULATIVE COST COST MEASURE INPUT MANHOURS LISTING PERIOD MANHOURS CUMULATIVE MANHOURS MANHOURS MEASURE INPUT MATERIAL LISTING MATERIAL RECONCILIATION M
52. tal Cost Unit Cost Earned Section Granulars 1 1 Place B Granular Subbase 238000 m3 1 83 m3 245148 48388 m3 45411 8 94 n3 1 2 Place Type A Granular Base 134688 m3 1 74 m3 034004 Section 2 Items 49749 Section Pavements 16 1 Place Concrete 288mm Pavement 1148009 m2 7 59 m2 865260 16 4 Asphalt Pavement 27088 4 35 In 117450 APPENDIX B Reports Page B 5 PROCOST Job Costing System Sample Reports PERIOD COST SUMMARY Page 3 of 3 Printed 2 26pm 4FEBQ6 PROCOST JOB COSTING SYSTEM Cost xxx Job sting to DONADATTA M25 FREEWAY PERIOD COST SUMMARY Total Period lt lt lt lt lt PERIOD COST gt gt gt gt gt Period Value Quantity Total Cost Unit Cost Earned Setup Site Offices 334 95 28166 312 95 Remove Hes 1 52 B Site Telec Wk 184 08 Nk 9568 1 Wk 412 412 88 Wk Site Aninistrative Staff 4284 6128 JOB TOTALS 13 Items 1872731 87431 COST MEASURE INPUT SUMMARY for Period Ending 10 Feb 06 Page 1 of 3 Printed 26pm 4FEBG6 PROCOST JOB COSTING SYSTEM Page 1 Costi xxx COST MEASURE INPUT SUMMARY xxx Costing fo 1 Job B ILLE DONADATTA 5 FREEWAY Updated on _10FEBO6_ by Croup B4 Item Final Quantity lt lt lt PERIOD X PERIOD COST gt Item Description Quantity Todate lt lt lt QUANTITY gt gt gt Labour eqpt Rented eqpt Section 2889 Pipel MB Excavate amp Lay a A41 Excava
53. te amp Lay 688mm Pipe 1745 LM 4 6___ A42 Excavate amp Lay 988mm Pipe 618 LM 228 LM 2946 36 872 Section 2800 ems Item A42 900mm Pipe is now Complete Section 6888 Concrete Structures 1 Concrete Placing Catchbasins 285 6 m3 188 Concrete Placing Culverts 547 2 m3 APPENDIX B Reports Page B 6 PROCOST Job Costing System Sample Reports COST MEASURE INPUT SUMMARY Page 2 of 3 2 26pm 4FEBQ6 PROCOST JOB COSTING SYSTEM age 2 to xxx COST MEASURE INPUT SUMMARY xxx tasting 1 Job B VILLE OONADATTA 25 FREEWAY orte Item Final Quantity lt lt lt PERIOD gt gt gt gt Percent lt lt PERIOD COST gt gt gt gt gt gt gt gt gt gt gt No Item Description Quantity lt lt lt QUANTITY gt gt gt Comp Labour eqpt Rented eqpt Section 1 1 Place Granular Subbase 238808 m3 48380 m3 54 200 m3 20 29 __12052_ _3417_ 1 2 Place Type A Granular Base 134688 m3 M 0 8 Section EEE EEE EEE Section 16 1 Place Concrete 2BBmm 114888 m2 16 4 Asphalt Pavement 2 888 Printed 26pm 4FEBG6 PROCOST JOB COSTING SYSTEM xxx COST MEASURE INPUT SUMMARY xxx Costi Job B ILLE DONADATTA N25 Final Quantity lt lt lt PERIOD gt gt gt PERIOD COST Quantity Todate lt lt lt QUANTITY gt gt gt Labour 0 t Rent
54. utorial Page B 23 PROCOST User Manual Materials Completed Items Use the COST MEASURE INPUT document from Page B 6 of Appendix B to enter the progress figures as you did on the first update Note that item A42 is now complete so after entering the period quantity of 394 6 set its Is Complete field to Yes PROCOST then sets the Final Oty to 614 6 to equal the calculated Quantity Todate Print a COST MEASURE INPUT and PERIOD COST report and check that all progress and costs have been correctly entered Then print CUMULATIVE COST report Suppress Unstarted Items When printing the CUMULATIVE COST report elect to Suppress Items Not Started This and the option to Consolidate Completed items can reduce the size of reports and make it easier to focus on just those items requiring attention Materials First Materials Reconciliation 15FEBO6 As the job is well under way it is time we entered some progress into the Materials Reconciliation module The first MATERIALS MEASURE INPUT document Page B 4 of Appendix B shows progress against some of the materials Select Progress Materials from the Materials menu and enter a date of 15FEBO6 in the Materials Update window Item costing and Material reporting do not have to occur on the same date or be performed at the same intervals Item costing is dependent upon crew timesheets and so is often done weekly sometimes daily or for each shift if plant and labour costs are
55. ves as a bookmark reminding you of your position in a list of items Note BRINGFORWARD does not copy forward any NOTEPAD or PROCALC sheets attached to the previous record Amend the item details to A41 Excavate amp Lay 600mm Pipe with a Quantity of 1745 and Unit Job Values of 3 60 9 40 and 0 75 for Labour Own eqpt and Rented eqpt respectively Make sure the item code is right justified and that the quantity and Job Values are correct To attach a note to the item key or 11 and type in Rented trench shield required Total rental cost 1300 Press or or F11 to RECORD the note Part B Tutorial Page B 13 PROCOST User Manual Item Entry Record Number amp NOTEPAD Indicator The record number 2 N appears at the top left of the screen The N indicates that this item has a NOTEPAD entry If your display is set for 50 lines the text remains visible in the lower part of the screen Now hit again to RECORD the item itself Press to BRINGFORWARD the previous item details Hit to INCREMENT the item code A41 to A42 Press to move to the Item description and change it to read Excavate amp Lay 900mm Pipe Enter the Quantity and Job Values for this item but do not record it yet See Page Appendix A Part D for the details Move down to the Forecast Unitcost field This is the first item that has a Forecast Unitcost that differs from its total Job Value We could just enter the valu
56. y be restricted and the items may be sorted or left in their original order Reports sort by item code within sections and by section code within groups Groups sort by group code and page breaks occur on each new group See Appendix B in Part D for some sample reports The other field choices are described in detail under Print Reports page 33 in Part of the manual Normally you would accept most of the default values Print a COST MEASURE INPUT report The Measure Input reports are worksheet or turnaround documents that simplify the task of recording progress and costs Exit to DOS Esc and or just It is time to cover program exit and entry procedures Press Esc A prompt appears asking you to confirm that you do wish to exit Hit Dos prompt reappears Queries of this type may be answered positively with Y or 1 or negatively with n 0 or Esc The default reply may also be toggled with the arrow keys the Part B Tutorial Page B 19 PROCOST User Manual Material Entry or the mouse You may also exit directly to Dos with or Alt F4 Confirmation is not required Material Entry Re run the program by clicking the desktop icon or typing PROCOST from the command line and pressing Enter PROCOST automatically reloads the job you were working on when you exited Select Add Materials from the Materials menu PROCOST has a Materials Reconciliation f
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