ScanWorx User Manual here.
Contents
1. 10 Sales Order PICKING au 11 Sales Order Picking Site Notes 18 SHOCK Transfers E 19 Stock Transf rs Site ec Rec 28 Purchase Order Recelpt l LL FRI EXE i ua 29 Order Site NOS ir ric L S be 32 Purchase Order Wave Receipt 33 Production uy u sa PE ER tee ova ny 34 Production Site NOES isi l l Sa asss 38 Load 39 Load Warehouse Site Notes 42 Bin a U a a S aS 43 Bin Transfers SiIte N OIlOS i ood EE pao as Su 44 Stock u u M 45 Bin Enquiry ii aq SSS q aa qS us as 46 Stock 5 52. OO v vO vvvvvvvyyyy E Eee Ee be De Ee Ve Ee be dle le e be le ScanWorx Operations Manual Page 5 Transport System Interface Provides pickers with the ability to generate con note labels and add to the electronic manifest at the conclusion of picking and packing specific orders transfers with compliant Transport Software Note Details Line 1 Carton 1 Pallet 2 Fl Escapes ScanWorx Operations Manual Page 6 Warehouse A warehouse is defined as a Stock Location in Arrow SQL Tencia and is an entity into which stock can be received picked packed and shipped and also manufactured Warehouses are usually a physical location but can also be a logical entity Bin locations are assigned on a warehouse by warehouse basis Bin Locations Bin locations are normally defined by the layout of some sort of racking or shelving system There are two types of bins from a picking and replenishment perspective being Pick Face and Bulk respectively Bin locations can be reused across multiple geographic warehouses A single bin can hold multiple products Pick Face bins default to the Bin Location defined in Arrow SQL Tencia for the Stock Location Stock Code master Bin locations are normally diminishing that is the system keeps track of stock levels per bin and stock code combination It is also possible to setup non diminishing bins which do not keep track of st
3. 48 Arrow Stock Take Site Notes 50 Cycle Count u S 51 Cycle Count Site Nofes oc 53 Pick Face SefUD ua u a M 54 Pick Face Setup Site Notes 55 4 ScanWorx Console Operation eee ee tenen eo eee de o En eso 56 n 56 Sales Ofd6Is ico eui DURER EPA IRE PIQUE Re 57 d r p ER 60 Stock i alo LET p APEN u 2 M 61 Purchase Orders and Multi Receipts 64 Stock WEE i uq s MD aS S 65 Warehouse DER 67 ReportfSL uu quna T aU 68 en piro M I 68 AppendbcA GlosSaly eet m q FEAR UE DIS 69 ls MD 69 o 69 ScanWorx Operations Manual Page 1 1 Introduction This manual contains
4. Detail Show Predicted Show Budgets Show ForeCast Show Sales Show Receipts Show Plan Average MTR 1 1G01 D ScanWorx Operations Manual Page 63 Purchase Orders Multi The Purchase Order and Multi Receipts tabs show details of expected purchase orders and is meant to be used for planning purposes around unloading and put away ArrowDemo ScanWorx Desktop Console de File Help Select Stock Location MELBOURNE X Load Orders Sales Orders EB Credit Notes SY Stock Enquiry 2 Bin Transfers Purchase Orders F Receipts 4 Stock Take 2 Warehouse Enquiy Reports 3 Configuration Order Status P on Tage Pat Received 100012 ON TIME SUPPLIES DESIGN amp CONSTRUCTION 29 07 06 12 0 100013 TIME SUPPLIES 29 07 06 12 0 29 07 06 12 0 100022 PAINT SUPPLIES 31 08 06 12 0 31 08 06 12 0 100031 POINT TRADING 31 08 06 12 0 31 08 06 12 0 P 100035 ON TIME SUPPLIES 30 04 13 12 0 30 05 13 12 0 100036 ON TIME SUPPLIES 30 04 13 12 0 30 04 13 12 0 100037 ON TIME SUPPLIES 30 04 13 12 0 30 04 13 1220 TIME SUPPLIES 30 04 13 12 0 30 04 13 12 0 P 100038 1234
5. ScanWorx Operations Manual Page 12 Sales Order Line 908754 31 08 12 Scan Barcode 1GOLD GOLD VISUAL ARROW Scan the Bin Location label which will then take you to the quantity screen Sales Order Line 908754 31 08 12 Scan Barcode 1GOLD Fl To Rescan Enter the quantity picked The system will then move onto the next pick Pressing the UP DOWN Arrows will move to the next pick or back to the previous pick When picking has concluded one of two screens will be shown If the sales order is not completely picked then you will be shown the following screen detailing unpicked items ScanWorx Operations Manual Page 13 Sales order Line 908754 31 08 12 1GOLD Fl Escapes We CU The Quantity shown is the unpicked qty for each line Use Up Down Arrows to select item to see full details Hit F1 to go to the confirmations screen and F1 again to continue picking If there are no unpicked items then the Final Confirmation screen will be shown rinish order Save Order Print Ship Note Print Invoice Check order Hold Order Reverse Order Print ConNote Select Option Select the option you wish to take 1 Will save the order without taking any further action 2 Will print a Shipping Note Delivery Docket 3 Will print an Invoice 4 Is for use by Picking Checkers if desired and described in the following section ScanWorx Operations Manual Page 14 5 Will place th
6. ON TIME SUPPLIES 31 08 06 12 0 31 08 06 12 0 1235 SUPPLIES 31 08 06 12 0 31 08 06 12 0 1236 TIME SUPPLIES 31 08 06 12 0 31 08 06 12 0 ololol mlo olom olo 200 ON TIME SUPPLIES 31 08 06 12 0 31 08 06 12 0 SconWorx Operations Manual Page 64 Stock Take This section controls the Arrow Tencia Stock Take process In order to run the stock take process please follow the following steps Firstly click sect the Stock Location Warehouse that you wish to stock take and click Start New ArrowDemo ScanWorx Desktop Console 3 C ONENES S File Help Sales Orders B Creat Notes Stock Bin Transfers 5 Purchase Orders Receipts 5 Stock Take Warehouse Enquiy Reports gt Configuration StockTake Status nium sny gt Export Prepare For New Stock Take WARNING Will Remove Old Stock Take Counts Click OK WARNING if you do this whilst a stock take is in progress you will remove any existing counts Start Counting using the Stock take function on the handheld scanners After a few counts have been taken click the Show button to ensure that the process is underway You will see the counts that have just been entered and will be able to follow the stock take progress ScanWorx Operations Manual Page 65 C
7. Load Orders x Stop Credit Ladonien First Date Monday 1 November 2004 Replenish There are a number of tabs each of which equate to functions These are described in detail in the following sections Sales Orders This is the first tab Depending on background parameters the appearance and options may differ slightly from your installation In the top left hand corner there are a set of filters for search purposes For example you may wish to search for orders containing a particular stock code or belonging to a specific customer When you have specified search criteria then click Load Orders Usually you wish to see all outstanding orders which is achieved by clearing all filters excepting the Location which should be set to your warehouse and then clicking load Orders ScanWorx Operations Manual Page 57 EVERYTHING SHOP E 31 08 06 12 31 08 06 12 01 01 01 12 EVERYTHING SHOP 31 08 06 12 31 08 06 12 01 01 01 12 EVERYTHING SHOP zs 31 08 06 12 31 08 06 12 1 07 05 13 12 EVERYTHING SHOP Sal 31 08 06 12 31 08 06 12 20130517 1 01 01 01 12 ARROW RESEARCH COR 31 08 06 12 31 08 06 12 1 01 01 01 12 EVERYTHING SHOP an 31 08 06 12 31 08 06 12 12 03 13 3 5 ss 31 08 06 12 31 08 06 12 ir l 01 01 01 12 DEVONDALE PRIMARY S 31 08 06 12 31 08 06 12 01 01 01 12 DEVONDALE PRIM
8. Scan the first product s barcode Transfer Lines Ref No 100111 scan Barcode 1GOLD l1GOLD Bin Fl Wes ru Scan the bin location you receiving this item into ScanWorx Operations Manual Page 24 tTransfer Lines Ref No 100127 scan Barcode l1GOLD l1GOLD Oty Fl To Rescan We E Enter the quantity you are receiving The system will then proceed to the next item When finished press 1 Transfer Lines Ref No 100127 Transfer Finished Press Print Or Escape Fz Prints Fl Escapes DU Press F2 to print Received Transfer Docket 1 Escapes ScanWorx Operations Manual Page 25 Ad Hoc Transfer From the main menu select Stock Transfer teStock Transfer Enter Transfer No or Blank For Next Fl Escapes Du Hi 2 or Enter to allocate the next Transfer Number otock Transfer Transfer No 100130 Sales Rep One F2 Process Escape wk Du Enter the From and To Stock Locations You will be presented with the following screen ScanWorx Operations Manual Page 26 Lines Ref No 100111 scan Barcode Fl Finishes Wee 0 Scan the barcode you are transferring Lines 4 Ref No 100111 scan Barcode l1GOLD l1GOLD Bin Fl Rescan TW p Scan the bin location you are transferring this item out of ScanWorx Ope
9. Purchase Order Wave This function receives purchase orders and is for the receipt of a multiple purchase orders at a time i e containers From the main menu select PO Receipt Purchase Receipt scan Order PO 100036 100037 Fl Escapes wc Du Scan or enter each Purchase Order Number you wish to receive In this example we have scanned 100036 and 100037 When all of the required purchase order numbers have been entered press F2 or Enter Then follow the instructions in the previous section Purchase Order Receipt The system will match each scan with the purchase orders in the list allocating first purchase order to last purchase order Any under deliveries will be reflected in the last purchase order s ScanWorx Operations Manual Page 33 Production This function processes production Orders taking into account raw materials listed on the Bill of Materials It assumes that there is a non diminishing bin location called PRODUCTION from which raw materials are drawn for the production process Consequently raw materials should be transferred into the PRODUCTIONT bin location prior to production starting At the conclusion of production finished goods can be entered into any bin although we suggest a bin location called FINISHEDGOODS If there are any unused raw materials then they should generally be transferred back out of PRODUCTION bin using the Bin Transfer function The only exception is
10. ScanWorx Manual CITYWEST ARROW amp TENCIA SPECIALISTS System Processes Inventory Management Order Processing Copyright 2013 CityWest Business Solutions www citywest com au ScanWorx Operations Manual Page i Revision Sheet Revision History Overview and Operational Notes ScanWorx Operations Manual Page ii Table of Contents ii Table of Contents M edet 0 1 IPTOdUCUOP a n a mm 2 QVOIVIOW 22a u ded sacs Ru l EA E a Suq aN passa EET 2 ScanWorx Functional Description 3 Handheld Mobile Wireless Device 3 PC Based ScanWorx GConsol rides ERA RE eoo 5 Transport System Intferfac _ eoo vepres 6 Key Concepts iiien ten tet n rte ia Ee are e 7 WATOHOUSG Mem 7 LOCAW ONS eT M 7 Wave OperationiS L u 8 Scan Worx Device Operation ae 9 General aW A Q 9 Navigation Keys siena la s
11. operational overview along with more detailed operational notes for ScanWorx We recommend that you read and review these notes prior to implementing ScanWorx as they contain valuable information for both new and existing ScanWorx customers This document should be supplied to you in Microsoft Word format You will see that there is sufficient blank space following each functional description to add your own notes process flows and the like You will be assisted with this aspect as part of the implementation It is assumed that the reader has some familiarity with basic warehousing concepts but not necessarily with concepts or terminology that is specific to computer based Warehouse Management Systems Overview ScanWorx is a Warehouse Management System designed specifically to manage the movement and storage of products within single or multiple warehouses and is integrated to Arrow Research Corporation products Arrow SQL Tencia It tracks the flow of products through your warehouse s and automates each step of the process from receipt storage and through to dispatch By integrating Arrow SQL Tencia wireless and mobile technologies it maintains on line up to date records and status of sales orders purchase orders and stock SconWorx Operations Manual Page 2 ScanWorx Functional Description ScanWorx acts as the intermediary between Arrow SQL Tencia and all stock related movements Using Wireless Hand Held barcode devic
12. Physically count the product ensure that the quantities match Continue on with each product When finished hit F1 to return to the Confirmation screen and then optionally generate Invoices Delivery Dockets or Connotes Connote Generation To generate a connote select 8 from the confirmation screen rinish order Save Order Print Ship Note Print Invoice Check Order Hold Order Reverse Order Print ConNote Option TWh DU ScanWorx Operations Manual Page 17 Enter the shipment type Pallet or Cartons Quantity and Weight kacon Note Details Line 2 Carton 1 Pallet 2 Quantity Weight Fl Escape F2 Save We nu Continue entering further details if you have more than one type i e a combination of Pallets and Cartons Hit F1 when finished Connote s will be automatically printed Sales Order Picking Site Notes ScanWorx Operations Manual Page 18 Stock Transfers This function transfers stock between warehouses There are three types of stock transfers Originating Dummy Transfer This transfer is usually entered by the receiving warehouse and is a request to transfer stock from your warehouse to theirs Stock will be transferred from your warehouse to a stock in transit warehouse This is a two part process and is finalized at the receiving warehouse by processing the Receiving Dummy Transfer e Receiving Dummy Transfer This transfer is completed by the receiving warehou
13. when they will be used in a subsequent production run Firstly transfer raw materials into the PRODUCTION bin using the Bin Transfer function Then when the production is finished from the main menu select Production Production orders Order No Fl Escapes Wee Du Scan the Production Order Number from the production paperwork ScanWorx Operations Manual Page 34 kproduct ion orders 100005 31 08 06 CHATR Quantity 10 F2 Process Fl Escape Press F2 or Enter if it is the correct production order Production 100005 31 08 06 scan Barcode Fl Finishes TWh DU Scan the Barcode of the Finished Goods ScanWorx Operations Manual Page 35 Production orders 100005 31 08 06 scan Barcode CHAIR CHAIR Bin Fl To Rescan Scan the Bin Location where the finished goods will be put away kproduction orders 100005 31 08 06 scan Barcode CHAIR CHAIR Qty Fl To Rescan Wee u Enter the quantity of finished goods ScanWorx Operations Manual Page 36 Production Orders 100005 31 08 06 Order Finished Press F2 To Adjust Qtys 1 Escapes Adjust F1 Escapes If the raw material quantity is the same as shown on the Production Order paperwork then press F 1 to finalize the production order otherwise press F2 to adjust the raw materials quantity Producrtion orders 100005 31 08 06 LABOUR
14. 12 BEADINGGLD ROLLERS CONSUMABLES LABOUR DYE CASTING Fz Adjust Fl Escapes 0 You will be presented with list of raw materials the calculated quantity Arrow and down the list to select the raw materials you wish to adjust SconWorx Operations Manual Page 37 Ad just Prod 100005 31 08 06 Order 100005 Cd ROLLERS Org Qty 4 New Fl Escapes E EE CU Enter the actual quantity The system will return to the raw materials list When finished press F 1 to finalize the order Production Site Notes ScanWorx Operations Manual Page 38 Load Warehouse This function is one of three types of stock takes available As the name suggests it loads Bin Location and Stock Take Counts It affects the internal ScanWorx database only and does not update counts to Arrow automatically This needs to be done on a batch export and import basis if required It is most usually used for the initial loading of the system However it can also be used to fix discrepancies between what is physically in a particular bin versus what the system is reporting This situation can occur if stock movements are made within the warehouse and they are not scanned It is more usual to use the Stock Take function for a full count across the warehouse or Cycle count where a single or small range of Stock Items are to be counted Select the Load WHouse option from the main menu Loa
15. 908754 Order Date 31 08 12 Delivery Date Jizasz2 Custome EVERYTHING SHOP DeiveTo THEA RIA 3145 Wcoma345 R Pint Invoicing Delivery Docket Packing Slip Con Note Date Monday 27 May 203 Invoice GOLD VISUAL ARROW 17 INCH MULTISYNC MONITOR 01 01 0112 01 01 01 12 07 05 1312 01 01 01 12 01 01 01 12 12 03 13 3 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 n Lele n lc n ER 01 01 01 12 ev Gv iv v v wn nw v vvv v v E Le Ee fle Ee be le be fle fe 1 01 01 01 12 Order selected and clicked ScanWorx Operations Manual Page 59 Credit Notes The second tab is Credit Notes You search credit notes using the filter Sales Orders Notes F stock Enauiy J Tenstes Purchase Orders Muti Receipts 49 Stock Take 2 Warehouse Enquiy Reports 9 Configuration Customer Like Location MELBOURNE New Credit Note Customer Order voice Ed Note Actions ScanWorx Operations Manual Page 60 Stock Enquiry The second tab is Stock Enquiry This is a consolidated view of the Arrow Tencia and S
16. ARY S 31 08 06 12 31 08 06 12 01 01 01 12 ELWOOD TOY KINGDOM 31 08 06 12 31 08 06 12 01 01 01 12 SPRINGVALE TOY KINGD 31 08 06 12 31 08 06 12 l 01 01 01 12 ELWOOD TOY KINGDOM 31 08 06 12 31 08 06 12 01 01 01 12 LACASTER HEIGHTS PRI 31 08 06 12 31 08 06 12 1 01 01 01 12 EVERYTHING SHOP e 31 08 06 12 31 08 06 12 01 01 01 12 EVERYTHING SHOP 25 07 06 12 31 08 06 12 1 01 01 01 12 VEGETABLE CONNECTIO 28 07 06 12 23 07 06 12 01 01 01 12 PAVEMENT TECHNOLOG 29 07 06 12 29 07 06 12 1 01 01 01 1 5 23 07 06 12 23 07 06 12 01 01 01 12 EVERYTHING SHOP 18 07 06 12 18 07 06 12 zl 01 01 01 12 Clicking on any column header will sort ascending or descending Clicking on an order will select it so you can print a packing slip or view the order details You can also assign orders to a particular user by selecting the Assigned User dropdown list Flags against each order provide visual cues as to status ScanWorx Operations Manual Page 58 r a lt u u u u u u um File Help u 5 Orders B creat Notes SY stock Enqury Bin Transfers Purchase F Multi Receipts Stock Take 22 Warehouse Enquiry ig Reports amp Configuration Order Number
17. BOURNE Order Status AN Orders Stocklke First Date Monday 1 November 2004 Customer m NG SH EVERYTHING SHOP 31 08 06 12 31 08 06 12 2 2013 05 17 1 ARROW RESEARCH 31 08 06 12 31 08 06 12 EVERYTHING SHOP 6 31 08 06 12 31 08 06 12 EVERYTHING SHOP 31 08 06 12 31 08 06 12 DEVONDALE PRIMARY S 31 08 06 12 31 08 06 12 DEVONDALE PRIMARY S 31 08 06 12 31 08 06 12 ELWOOD TOY KINGDOM 31 08 06 12 31 08 06 12 SPRINGVALE TOY KINGD 31 08 06 12 31 08 06 12 ELWOOD TOY KINGDOM 31 08 06 12 31 08 06 12 LACASTER HEIGHTS PRI 31 08 06 12 31 08 06 12 EVERYTHING SHOP zs 31 08 06 12 31 08 06 12 EVERYTHING SHOP 25 07 06 12 31 08 06 12 VEGETABLE 29 07 06 12 29 07 06 12 PAVEMENT TECHNOLOG 29 07 06 12 29 07 06 12 PAPER GIANTS 29 07 06 12 29 07 06 12 EVERYTHING SHOP a 18 07 06 12 18 07 06 12 SOUTHSIDE X 15 07 06 12 15 07 06 12 CASSIDY REMOVALS 06 07 06 12 06 07 06 12 01 01 01 12 01 01 11 12 12 03 13 3 01 01 11 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12 01 01 01 12
18. D GOLD VISUAL AR warehouse 01 Location 1 Qty 75 75 31 08 06 31 08 06 Fl Finishes Hit F1 to return Bin Enquiry This function will show you details of a particular bin Select Bin Enquiry from the main menu k yicw Bin Location Fl Finishes ScanWorx Operations Manual Page 46 Scan the Bin you wish to view k yicw Bin lGOLD Use the UP DOWN key to select a stock item in this bin F2 or Enter will show you the details Bin Bin 01 1GOLD GOLD VISUAL ARROW Pack Qty 75 Quantity 75 Oldest 31 08 06 Last In 31 08 06 Fl Finishes 0 Hit F1 to return ScanWorx Operations Manual Page 47 Arrow Stock Take This function usually performs a full warehouse stock take which is posted back to Arrow Tencia It MUST be run in conjunction with the stock take function in the ScanWorx Console Select the Stock Take function from the main menu k k 5t ock Take Location Fl Escapes Wes u Enter the Warehouse Stock Location code where you are counting Stock Take Location O1 MELBOURNE F2 Count Fl Escape Du Press F2 to start counting ScanWorx Operations Manual Page 48 keeeES tOCK Take s Locat ion 01 Bin scan Barcode Qty Fl Escapes Scan the Bin Location you are counting ke ES TO CE lTake xx Location 01 Bin AOL Scan Barcode Qt
19. canWorx data In this case we have searched on a partial match of GOLD for all stock locations Q ArrowDemo ScanWorx Desktop Con zc File Help E Sales Orders Notes 77 Stock Enquiry E Bin Transfers 1 Purchase Orders Muti Receipts 49 Stock Take 32 Warehouse Enquiy Reports 3 Selections Warehouse Details Database AmowDemo Location AI Stock Locations E Stock Group Stock Groups Stock Code 16010 ea Category Categories v Display Quantity Show 1 Loc Stock Code GOLD VISUAL ARROW Opening 199224 YTD Sales 18 Last 722 Pick Face Receipts 163 LYR Sales 0 Standard Cost 3000 Less Sales 19 YTD Purch 19 Average Cost 7295 Adjustments 59612 GSTic 6050 Futures 200351 GSTE 5500 Hand 100883 Price 3 00 Allocated Available 100849 Backordered 1 On Order 214 Porra ISl GOLD GOLD VISUAL ARROW Opening 16 YTD Sales 30 Last Cot 7226 Fick Face Al Receipts 0 LYR Sales 0 Standard Cost 3000 Less Sales 30 YTD Purch 0 Average Cost 5459 Adjustments GSTic 6050 Futures 0 GSTE 5500 OnHand 22 Price 3 00 Allocated 0 Available 22 Backordered 0 On Order 0 Double clicking on the Stock Description Field in the Grid will display Transaction
20. d WareHouse Location Fl Escapes iler rm Enter the Warehouse Stock Location that you wish to use ScanWorx Operations Manual Page 39 Load WareHouse Location O1 MELBOURNE F2 Count Fl Escape confirm the Stock Location hit 2 to begin counting Load WareHouse Locat ion 01 Bin Barcode Qty Fl Escapes u Scan the Bin Location to begin counting If the bin already exists you will be presented with the following screen SconWorx Operations Manual Page 40 Load WareHouse Locat ion 01 Clear Bin 01 1 Delete Bin Items Don t Delete Fl Escapes Hit 1 to clear the bin or 2 to add to this bin Load WareHouse Location 01 AU1 Barcode Scan the barcode you wish to count in this bin ScanWorx Operations Manual Page 41 Load WareHouse Location 01 01 Scan Barcode 1GOLD GOLD VISUAL ARROW Qty X 3 F1 To Rescan Enter the counted quantity If the system is set to use Sticky Bins it will prompt you to scan the next stock item in the bin otherwise it will return to the Bin Location field Load Warehouse Site Notes SconWorx Operations Manual Page 42 Bin Transfers This function transfers stock between bins within the warehouse If you are moving stock items then this function MUST be used otherwise stock will become lost Typical uses are reorganizing the warehouse mov
21. e order on Hold and should be used circumstances such as Pick Face Replenishment Requested Waiting for Product form Production or when the order has been initially picked when the Picking Checkers is part of the process flow 6 Will reverse any picks against the order 7 15 reserved for Special Scripting Functions if used 8 Will allow for the entry of Packing Details and generation of Connotes and Electronic Manifest details to specific Freight Company Software It is described in the following section Picking Check To check an order select the Picking menu option scan the Sales Order number If it is On Hold remove the hold by entering 1 kkSales Orders 908754 Is Hold 1 Remove Hold Fl Escapes Du Hit F2 then 1 If there unpicked items then hit F1 again From the Confirmation screen select 4 Check Order ScanWorx Operations Manual Page 15 rinish order fave Order Print Ship Note Print Invoice Check Order Hold Order Reverse Order Print ConNote You will be presented with the following screen order Line 908754 31 08 12 scan Barcode Fl FinishesB Scan the barcode for the first product you are checking It will show you the pick quantity for this item ScanWorx Operations Manual Page 16 check order Line 908754 31 08 12 scan Barcode 1GOLD l1GOLD GOLD VISUAL ARROW Ord Oty 10 Pick Oty 2 Fl FinishesB
22. ed in each menu function in the following section UP and Down Arrows Will allow you to move up and down lists of items ScanWorx Operations Manual Page 10 Sales Order Picking From the menu select the Picking Option Scan or enter the Sales Order Number you wish to pick Press F1 to return to the Menu Sales Orders Scan Order No 908754 Fl Escapes Wee 0 You will then be presented with the following confirmation screen Sales Orders 908754 31 08 12 EVERYTHING SHOP 34 THE MALL BENTLEIGH VICTORIA GEORGE MOSS F2 Process F1 Escape Press F2 or Enter to confirm Press F1 to return to the previous screen ScanWorx Operations Manual Page 11 You will then be presented with the Picking Screen This will be shown single Sales Order line at a time and will generally be ordered by Pick Bin depending on background parameters Sales Order Line 908754 31 08 12 Pick 1 of 2 GOLD VISUAL ARROW Loc A1 PICK1 02 A99 Qty 10 Picked Fl Finish OR Scan To pick this line scan go to the First Bin location shown against the Loc field This is the Pick Face bin Then scan the product bar code If you find there is insufficient stock then press F4 to request Pick Face Replenishment Alternatively if your warehouse policy allows it pick from one of the other bins listed When you have scanned the product bar code you will be presented with the following screen
23. es warehouse personnel record each movement of stock through the warehouse from product receipt to the customer dispatch From an operational perspective the ScanWorx user interface consists of the following elements e Handheld Mobile Wireless Devices e PC Based ScanWorx Console e Transport System Interface Specific Carrier Software Only Note Options prompts and available functions will depend on the background parameters set along with the specific user permissions Handheld Mobile Wireless Device Wireless handheld devices provide accurate on line stock operations Rfolution is utilized as the middleware between warehouse floor operations and the background Arrow SQL Tencia All stock movements are captured by the wireless devices updated to the relevant MS SQL databases as they occur SconWorx Operations Manual Page 3 SELECT PROGRAM Picking Stock Transfer Stock Take PO Receipt Wave Receipt Production Load WHouse Bin Transfer Stock Enquiry ENT More Fl Refresh x si WIES PORS Fn ScanWorx Operations Manual Page 4 Based ScanWorx Console Is used primarily by the Warehouse Manager or Controller to view and manage the status of current warehouse transactions as well as future planned transactions It can also be used by customer service and sales personnel to check the status of orders or stock Customer Like ji Order Number CustomerOrder Location MEL
24. for this bin The system will return to the bin list amp onnt Stock lGOLD GOLD VISUAL AR AOL ER Gaz 45 H33 200 Fl Finishes Wee 0 When a bin has been counted the will be removed Continue counting until all bins have been completed and there are no Hit F1 to save If you hit F1 prior to counting all bins you will be presented with the following screen ScanWorx Operations Manual Page 52 eeCount Stock only Part Counted 1 Abandon Continue Count Fl Finishes We 0 Hit 1 to Abandon or 2 to return to Counting Cycle Count Site Notes ScanWorx Operations Manual Page 53 Pick Face Setup This function allows you to set replenishment quantities for bin and stock item combinations Select Pick Face Setup from the main menu Replenish Setup Location Fl Escapes Wee 0 Enter the Stock Location Warehouse code Reorder setup Location 01 Bin AOL Scan Barcode Stock Code Reord Fl Escapes nu Scan the bin location ScanWorx Operations Manual Page 54 Reorder setup Location 1 1 Barcode Steck Code Reord ty Fl Escapes wk Lu Scan the stock item Reorder sSetup Location 01 AOL Barcode GOLD VISUAL ARROW lGOLD Reord To Rescan Wes r Enter the reorder quantity for this bin The Replenishment Report will include this bin an stock ite
25. ing stock between the RECEIPTS PRODUCTION bin locations and replenishing pick face bins It has no effect on quantities in Arrow excepting where a bin is flagged to generate a Stock Adjustment Select the Bin Transfer function from the main menu 31 Transfer Fl Escapes TWh Du Scan the From and To Bins You will be presented with the following screen Transfer Lines For 1 9 scan Barcode THES pu ScanWorx Operations Manual Page 43 Scan the barcode of the stock item you moving Transfer Lines For 1 9 scan Barcode l1GOLD l1GOLD Qty Fl To Rescan THe u Enter the quantity you are transferring The system will return to the scan barcode section Hit 1 to exit or continue moving between the two bins Bin Transfers Site Notes ScanWorx Operations Manual Page 44 Stock Enquiry This function will show you where a single stock item is kept within the warehouse Select the Stock Enquiry option from the main menu kX wicw Stock scan Stock Barcode icorr Fl Finishes yviow Stock F2 Selects F1 Finish wee n The first DE line is the default bin from Arrow Tencia The subsequent lines are the bin locations that hold this stock item Use the UP DOWN keys to move to a particular bin and press F2 or ENTER to view the details of the selected bin location ScanWorx Operations Manual Page 45 yiew Stock 1GOL
26. l Rescan Du Scan the bin location you are picking this product from and enter the quantity ScanWorx Operations Manual Page 21 tTransfer Lines Ref No 100108 scan Barcode l1GOLD l1GOLD ROW Al PICK1 AUS 01 Qty 4 x 1 Fl Rescan Wee E The system will then proceed to the next item When all items have been picked the following screen will be shown keTpansfer Lines Ref 100110 Transfer Finished Press Print Or Escape Prints Fl Escapes Hit F2 to print the Transfer Note to send with the goods Connote Generation Hit F3 to enter Connote details Enter the shipment type Pallet or Cartons Quantity and Weight ScanWorx Operations Manual Page 22 kacon Note Details Line 2 Carton 1 Pallet 2 Quantity Weight Fl Escape EZ We pu Continue entering further details if you have more than one type i e a combination of Pallets and Cartons Hit F1 when finished Connote s will be automatically printed Receiving Dummy Transfer From the main menu select Stock Transfer Transfer Enter Transfer No Blank For Next Fl Escapes THe Du Scan the Transfer number from the Transfer Note received with the goods You will be presented with the following screen ScanWorx Operations Manual Page 23 Lines Ref No 100111 scan Barcode Fl Finishes Wee ui
27. m when the quantity falls below this level The system will return to scan bin location section Pick Face Setup Site Notes ScanWorx Operations Manual Page 55 4 ScanWorx Console Operation General The ScanWorx console is a PC based program which provides the Warehouse Manager and Operations personnel with a consolidated view of warehouse operations and inventory flow into around and out of the warehouse It makes extensive use of filters and searches The searching is full text so it is able to find partial matches Double click the ScanWorx Console item on your desktop ScanWorx Desktop Console Citywest ScanWorx v3 0 User Name Password Database Arow Demo Cancel Enter your Username Password select the Company Database you will be using if you are in a Multi Company Arrow Tencia environment You will be presented with the main screen ScanWorx Operations Manual Page 56 AmowDemo ScanWorx Des ktop Console File Help Ex Sales Orders Notes YY Stock 72 Bin Transfers Purchase Orders Muti Receipts 4 Stock Take 22 Warehouse Reports 2 Configuration Select Orders Order Status Actions Customer Like Order Number Assigned on Target ew Order Customer Order Location MELBOURNE z overwe Print 9 Back Ord Order Status All Orders w Stock Like
28. n for complete instructions In general the device should be charged overnight or until the charger indicates it is fully charged Turn the device on and wait for the login prompt to appear Then login using your assigned user ID and password This can be entered through the hardware or software keyboard In some cases you may be provided with a laminated set of barcodes which can be scanned to login SERVER LOGIN Login name 1 Password Login Screen When you successfully logged in you will be presented with a menu similar to the following In most cases you will have more than one screen of menu options Pressing the Enter key will take you to the next set of menu options When the last set of menu options is reached pressing Enter will take you back to the first menu screen ScanWorx Operations Manual Page 9 SELECT PROGRAM Picking Stock Transfer Stock Take PO Receipt Wave Receipt Production Load WHouse Bin Transfer Stock Enquiry ENT More Fl1 Refresh x ms Mer Menu Screen Navigation Keys F1 Is termed Escape and will take you back one step F2 15 termed Confirm and will take you forward one step You can also use the Enter key as the Confirm F3 At various points during the program operation pressing F3 will display an enquiry option F4 is the options key which will allow you to access additional options in some programs These are detail
29. ock items Non diminishing bins are usually used for temporary storage receipts or production prior to product being put away into the physical shelf or rack They are also used for stock write ons off For diminishing type bins each stock and bin location combination stores the last date in last date out and oldest stock date In this way operators can be directed to stock on a first in first out basis FIFO Where the warehouse is able to hold multiple stock lines within a bin locations are referred to as Sticky Bins This means that certain functions such as stock takes will SconWorx Operations Manual Page 7 remain on the bin between barcode scans If bins not Sticky then the system will require that the bin be scanned for each transaction Stock can be picked from any valid bin and product combination However it is more usual to pick from bins marked Pick Face Packs are uniquely bar coded items that exists in multiples of the base unit of measure i e a pack of six each s When the unique pack barcode is scanned the system automatically converts the single scanned item back to the base unit of measure quantity Wave Operations Wave refers to the grouping of Sales Orders or Purchase Orders together for processing in a single operation ScanWorx Operations Manual Page 8 ScanWorx Device Operation General Ensure the handheld device is fully charged Please refer to the manufacturers documentatio
30. rations Manual Page 27 t Transfer Lines Ref No 100127 scan Barcode l1GOLD l1GOLD Oty Fl To Rescan We ru Enter the quantity you are transferring The system will then return back to the barcode scan Repeat until you have transferred all of the required items When finished press F1 Transfer Lines Ref No 100127 Transfer Finished Press Print Or Escape Prints Fl Escapes Press F2 to print a Sent Transfer Docket F1 Escapes Stock Transfers Site Notes ScanWorx Operations Manual Page 28 Purchase Order This function receives purchase orders and is for the receipt of a single purchase order at a time The Wave Receipt function in the next section will allow for the receipt of multiple purchase orders at the same time This is normally used for receipting consolidated purchase orders or containers From the main menu select PO Receipt Purchase Receipt scan Order No Fl Escapes TWh DU Scan or enter the Purchase Order number This will display a confirmation screen Purchase Receipt 100035 30 04 13 ON TIME SUPPLIES Level 5 Suite 510 434 St Kilda Road MELBOURNE Amelia Pilkington ScanWorx Operations Manual Page 29 HIT 2 Enter to continue Purchase Receipt scan Receipt Number F2 Process Fl Escape Enter the Reference Number from the paperwork received with the stock to be received If there is no paper
31. reate Date Last Date 27 05 13 322 27 05 13 3 27 05 13 322 27 05 13 3 27 05 13 322 27 05 13 3 If mistakes have been made by the counting personnel you are able to change the quantity on this screen Double click on the Quantity and UnitQuantity fields taking into account the Multiplier field When the stock take count has concluded click the export button and save to the stock take location which is generally the FrameWorx StockTake folder The filename should be stake csv Notify the Arrow Tencia System Administrator that the stock take is ready to be imported System Administrator please note that the stock take is imported as a single stock take transaction If desired you can use Excel to break this up into smaller files and import them as a series of transactions This will make editing easier if required ScanWorx Operations Manual Page 66 Warehouse Enquiry This tab allows you to view details of the Warehouse bins Each column is sortable and there are filters which allow searching for bins and stock items Sales Orders EB Creat Notes SY Stock Enquiry J Bin Transfers Lag Purchase Orders Muti Receipts 48 Stock Take PP Warehouse E Reports Configuration Bins Like tmn Stock lke MELBOURNE gt _ Sowpass E ScanWor
32. s in a popup ScanWorx Operations Manual Page 61 File Help GOLD VISUAL File Sales Orders Credit Notes Y Stock Era Bin Transfers a Purchase Orders Muti Receipts 49 Stock Take 22 Warehouse Enauiy Reports 5 Configuration oy Database T Location Stock Locations Stock Group Al Stock Groups Stock Code X Category Al Categories 7 Display Show 1 Loe Stock Code ScanWorx Operations Manual If your site is using PlanWorx Requirements Planning then clicking Stock Code field will show a chart of predicted budget and actuals Q ArrowDemo ScanWorx Desktop Console File Help Sales Orders Notes 77 Stock Enq All 16010 GOLD VISUAL ARROW Overlay None Quantity Chart Predicted s _ Budget Sales Receipts Plan Average pV usni 1 4 Apr Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Period
33. se and transfers stock out of the stock in transit warehouse into the receiving warehouse Ad Hoc Transfer This simple transfer from to real warehouses or locations The usual use is to transfer stock from your warehouse to a logical warehouse or location i e sample stock to a reps vehicle Originating Dummy Transfer From the main menu select Stock Transfer e S5tock Transfer Enter Transfer No or Blank For Next Fl Escapes Du ScanWorx Operations Manual Page 19 Scan the Dummy Transfer number You will see the following screen signifying this is Originating Dummy Transfer Transfer 100106 Org Dummy Trt Fl Escape F2 Process Hit F2 or Enter to continue and the following confirmation screen will display Stock Transfer Transfer No 100107 STOCK IN TRANSIT MEL F2 Process Fl Escape Hit F2 or Enter to confirm the warehouse locations These can be overwritten if incorrect The pick screen will be displayed with the first pick for the transfer ScanWorx Operations Manual Page 20 TmTransfer Lines Ref No 100107 scan Barcode 1GO0LD 1GOLD VISUAL ARROW Al 1 AUS 01 Ooty Fl Finishes We CU The first bin location is the pick face Scan the product and the Bin Location screen will be shown K Transfer Lines Ref No 100108 scan Barcode 1GOLD lGOLD ROW Al 02 A99 01 Bin Al F
34. work hit F2 or Enter to allocate an automatically generated Reference Number k Receilpt Line 100035 30 04 13 scan Barcode Fl Finishes DU Scan the barcode for the first product to be received ScanWorx Operations Manual Page 30 k Receipt Line 100035 30 04 13 scan Barcode l1GOLD l1GOLD Bin Fl Rescan We Lu Scan the bin the product is to be received into NB It is usual for stock to be received into non diminishing bin called RECEIPTS for efficiency and to avoid demurrage when receiving from containers Later on stock can be transferred from RECEIPTS to a rack shelf bin location using the Bin Transfer function k Receipt Line 100035 30 04 13 scan Barcode 1GOLD 1GOLD Oty Fl To Rescan Wea rm Enter the quantity you are receiving The system will go back to the Scan Barcode section Continue receiving items until you are finished receiving and press 1 ScanWorx Operations Manual Page 31 You will presented with the following screen k Receipt Line 100035 30 04 13 1 Save 2 Print amp Save Yale Du If you have finished receiving then enter 2 to Print and Save A Receive Docket will be printed which should be given to the accounts department If you have only partially received then enter 1 to Save so you can complete the receiving later Purchase Order site Notes ScanWorx Operations Manual Page 32
35. x Operations Manual Page 67 Reports This system contains a Report Writer Easi Reports which can be used to construct simple through to complex reports against the warehouse data File Help Eie Edit Database View Insert Format Properties DataSource Algorithms Options Help D z lm S gt B E I ncm ce vel Page Header Details Page Footer Report Footer End Configuration This configuration tab should not be changed without seeking specific support advice SconWorx Operations Manual Page 68 Appendix Glossary Source Detail SconWorx Operations Manual Page 69
36. y Fl Escapes Wes ru Scan the barcode ScanWorx Operations Manual Page 49 kk kk G tOCK Take s Locat ion 01 Bin AOL scan Barcode l1GOLD GOLD VISUAL ARROW Qty x 1 Fl Rescan We E Enter the counted quantity Continue counting If the system is set to use Sticky Bins it will prompt you to scan the next stock item in the bin otherwise it will return to the Bin Location field Arrow Stock Take Site Notes ScanWorx Operations Manual Page 50 Cycle Count This function allows you to count single stock items Quantities counted are updated to Arrow as a stock adjustment for any differences It does not require any stock take preparations in Arrow nor ScanWorx console Select the Cycle Count option from the main menu Counts scan Stock Barcode Fl Finishes Scan or enter the code you wish to count You will be presented with the following screen which lists each bin and the quantity Count Stock 1GOLD GOLD VISUAL AR ScanWorx Operations Manual Page 51 The signifies that this bin location has not been counted Please note ALL BINS must be counted to create the stock adjustment in Arrow Use the UP DOWN keys to select the first bin you wish to count HIT Enter or F2 to count the selected bin amp onnt Stock 1GOLD GOLD VISUAL AR Warehouse 01 Location G27 Quantity Fl Finishes nu Enter the counted quantity
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