HEA Social, Economic & Cultural Details
Contents
1. DIT Online Web Registration User Manual Revision 1 5 August 2010 Table of Contents Be TMCROGUCHOMN sisiscwsacscesssiesaceccsnsaccnasivadetwansiaucetesadesosuaacensdivaducwstsanecasexeteceseancensdsbeneceas 2 2 MBCTOVE V OU SCALE hstecsessscctesatavacdecieecssasictecdesdiscatentevactendeusislancpasiecduaseeiclevestents icciuas 2 3 Accessing the Online Web Registration System cccccccssssssssssccccssssssssscsees 3 A DE E E E E E E E E E canes aeesainese einen a 4 5 New PIN SCree tscussiicscdsaedccutneitacdiavedacetecinucdsusedccuenedastaaeetaeeiecinuedsveeieneneneasteaeeeaens 5 Oz The DISClaimer Pace esinin E E 5 Te Sdent Details Scree icerisine aeee EEE e EEOAE AEAEE 6 S Person Details SCH GM inssin E EE E 6 9 Home Address DetailSiesscscaasserssiisesssoessassn korinar aoeeoe na eenaa E EEANN 7 HEA Social Economic amp Cultural Details cccccsssssccssssccsssscccscsccccssscccssscccscsees 9 Social Economic and Cultural Details Page 2 criwwuicedtivw tutes enanes 10 Social Economic and Cultural Details Page 3 oo eecccccccecceeeeeeeeeeeeeeeeeaas 10 Social Economic and Cultural Details Page 4 oo cccccccccccceeeeseeeeeeeeeeeeaas 11 Social Economic and Cultural Details Page 5 oo ecccccccceceeeeeneseeeeeeeeeeaaas 11 10 FecAssessment SCHOEN iisidssiscensueusessassecdnscncennvsasedescciwessussansutasaanenanshasessasaaeess 12 IL Bank Account Details snienu aa 13 12 Confirming your Registration2. To proceed simply select Continue gt gt 8 Person Details Screen The next screen is the Person Details screen Here you will see your name email address date of birth nationality and PPS number If we do not have your date of birth DOB nationality or PPS number you will need to complete these details before proceeding DIT Online Student Details C10302855 Joe Bloggs Please note the name listed below is the name that will appear on your graduation parchment If this is incorrect please see the Registration Website for details of how to get it changed Name Joe Bloggs Student ID C10302855 Email Address joe bloggs2 student dit ie Date of Birth HJ sf SF Country of Nationality PPS Number Po Denotes that this information will be forwarded by DIT to the Higher Education Authority for the purpose of the Student Statistical Returns DIT Students Union is a student run organisation aimed at improving your college experience and protecting the rights of students It is the only representative body of students in DIT Every DIT student is a member of DIT Student s Union and so has access to all Student Union services If you wish to receive more information about your rights and entitlements as a member please tick here V Save amp Continue gt gt FAQs Logout Figure 7 Person Details screen Your DOB nationality and PPS number are mandatory requirements of the Higher Education Authority HEA
3. essscscsssseceecccsssssceceoccssssseccecoocssssececesosssssseee 14 E E N Pay EEE EE nna EAE E E E EEEE AES 15 Register Only Full time students only s sssssoennssssssssseerrsssssssseerrssssssssserersssssssees 17 Table of Figures FIGURE L DIT REGISTRATION WEBSITE neniarn a A a E eee Ou eueewectsies 3 FIGURE 2 DIT ONLINE WEB REGISTRATION LOGON SCREEN ccccsccceccssccscccsccescenscesccesceussenscescenscenseuss 4 FIGURE 3 LOST PIN REQUEST SCREEN ccccsccssccsccsccsscsscscescessessenscscescescessessesccscescessessessesscescescescens 4 FIGURE 4 CHANGE OF PIN SCREEN cscccssccsscccsccessccescccsccesseusccesccesceusscesscessseesscesccesseusseesccesceusseusess 5 FIGURE 5 DISCLAIMER PAGE catedescasticsacoussomstobsanandetesosasebsednocauouanetsboncondduamomevsnaeSoacedewcns dobexenndulseawsuoneotaeeuee 5 FIGURE 6 STUDENT DETAILS SCREEN ccscccssccscccssccescccsccessccusccescceusceesccusccescceusseescseucceesceesccuscceusseusess 6 FIGURE 7 PERSON DETAILS SCREEN cccccssccsscccssccssccsccesccesssesscesccesceusccusccessseusscesccessseusscessceccensseuscss 6 FIGURE 8 HOME ADDRESS DETAILS cccccscccsccsscencccsccescesscesccescesccesscessesccusceessescesseussenscusccussenscusceuss 7 FIGURED NEW ENTRANT SCREEN spintieniiii nn E E A 9 FIGURE 10 DISABILITY DETAILS vessosssceseienasecteaneartlasnignoreccsQakentessoiantestianginnsernasseienieaseeareesteonnene nes 10 FIGURE I 1 SOCIAL AND ECONOMIC DETAILS
4. their higher education course As with all other information in the registration form the information provided will be treated confidentially i Please indicate the status of your parent s guardian s Please select from the drop down box Mother Guardian Father Guardian ii If your parent s is employed please state the principal present occupation of your parent s guardian s giving the precise job title see explanatory note below If not in paid employment please record the LAST occupation held Mother Guardian Father Guardian Explanatory note on occupation In all cases please describe the occupation as fully and precisely as possible using any special name by which the job is known stating the type of work done and where appropriate the level of seniority such as supervisor or manager The following are examples of the types of occupational descriptions which should be used Motor Mechanic Builder s Labourer Civil Engineer Gas Fitter Garage Manager Laboratory Technician Dock Labourer Electrical Engineer Analyst Programmer Site Foreman Electronic Technician Food Process Worker Secretary Receptionist Child Minder Retail store Shop Manager General terms such as Manager Civil Servant Technician Labourer Engineer Fitter Foreman Mechanic Contractor should not be used alone Save amp continue gt gt FAQs Logout Figure I1 Social and Economic Details 1 Once you are satisfied that
5. T ccscsiasnigsconeecsgateniessosaxeestiandigusermaseaitenisaemeweesedeoniamennent 10 FIGURE T2 SOCIAL AND ECONOMIC DETAILS 2 xcccsiasniesconecassgateniessesaneestiandignseemaseaitenisieeeweeseieoniaenneets 11 FIGURE 13 gt CULTURAL AND ETHNIC DETAILS ramten a ea eesedeomamennees 11 FIGURE 14 PEE ASSESSMENT SCREEN csc cinelecsonmecseiesnissepreaeagasanssaseeenbarsdacataaseuonedeagianisaeanedaedencdaus eid 12 FIGURE 15 FEE ASSESSMENT SCREEN sessessessssssscsecsesoseresosecsesoecosscsscsesoesosscsocoserecosstsecsecoserestescsecrecosee 13 FIGURE 16 REGISTRATION CONFIRMATION SCREEN cccccssccsscccssccsccesccessccesccusccesceesccuscceusceusceuscsenesens 14 FIGURE 17 CREDIT CARD TRANSACTION DETAILS SCREEN ccccceccssccsccceccusccnccescesscesscescessesseussensees 15 FIGURE 18 CREDIT CARD PAYMENT SCREEN cccccsccssccsccsccsscenccesceuccesccusseccesscussecsesscessescesceussensees 15 FIGURE 19 REGISTRATION amp PAYMENT CONFIRMATION SCREEN sccssccsccsccsccsscscescessescesccsscescescencs 16 FIGURE 20 PAYMENT NOT PROCESSED SCREEN siesths ste ete te Wii Sia as tate anne a a a a a E a 17 FIGURE 21 REGISTER ONLY CONFIRMATION SCREEN ccccscccsccsccescenccescencceuccessenssesseessescesseussensees 17 FIGURE 22 GIRO REQUEST CONFIRMATION SCREEN c csccssccsccsccsccsscescescessesccsscescescessessesccsscuscescencs 18 1 Introduction The purpose of this document is to guide you through DIT s Online
6. all details are correct click Save and Continue gt gt to advance to the next screen _10 Social Economic and Cultural Details Page 4 The data collected on this page also relates to students facing social and or economic barriers to higher education HIGHER EDUCATION AUTHORITY SOCIAL ECONOMIC AND CULTURAL DATA Note that you may change information as required 2 Students facing social and or economic barriers to higher education The questions below are asked in order to assess the extent to which students from all socio economic backgrounds are participating in higher education It is also necessary in order to secure additional financial resources to support students to successfully participate in and complete their higher education course As with all other information in the registration form the information provided will be treated confidentially ili In respect of present or last occupation please indicate Mother Guardian gt Father Guardian gt iv If your parent s guardian s are farmers Please indicate the size of the farm s Save amp continue gt gt FAQs Logout Figure 12 Social and Economic Details 2 Once you are satisfied that all details are correct click Save and Continue gt gt to advance to the next screen Social Economic and Cultural Details Page 5 The data collected on this page relates to the cultural and ethnic background of students HIGH
7. for the purpose of student statistical returns PPS number is mandatory for Irish nationals only If you find any of your personal information is incorrect and you are unable to amend it online please contact us at registration service dit ie to have it updated subject to the necessary verifications Note also at the end of the screen you have the option to opt in to receive communication from the DIT Student s Union You can either check or un check this as preferred Once all information has been entered select Save amp continue gt gt to proceed As with all the other pages on the Web Registration system you can log out at any time by clicking logout If you are unsure about anything you should check the Frequently Asked Questions which may be navigated to by clicking on FAQs 9 Home Address Details The next screen is the Address amp Phone Details section Please ensure that your most up to date details are provided Figure 8 Home Address Details You should always give the address where you wish to receive any written correspondence from DIT If your address changes during the year you will be able to update it using the Online Web Registration facility as many times as required However the most recent address entered will be the address used for any written correspondence Please note the Address Type field is a mandatory requirement of the Higher Education Authority HEA for the purpose of s
8. is a brief description of the information required for each field Card Type The only cards accepted by DIT for online payment are Visa MasterCard or Laser Your card must have one of the following 3 logos to be eligible for payment on the web registration system Kd LASER Card Number The unique 16 digit number that appears on your card _15 Card Expiry Date The date when the credit card expires Card Security Code is usually a 3 digit number which is not part of the credit card number The Card Security Code is typically printed on the back of a credit card usually in the signature field The Card Security Code should not be entered for Laser Card Users cards beginning with a 6 Authorized Signature 123412341 2341234 567 The Card Security Code is 567 Name as it appears on the card The name of the owner of the card exactly as it spelt on the card After you input and verify card details click on Pay Now button The description of the button will change to Processing Often a browser can take some time loading while the credit card payment is processed and verified It is of great importance that during this time you DO NOT CLOSE DOWN THE INTERNET BROWSER WINDOW as this could cause errors to occur in the processing of a payment When the credit card payment goes through you will receive a confirmation message on screen confirming the payment DIT Credit Card Payments Confirmation Message
9. the equality of access to higher education and to help put in place the resources needed to attract and support Students of all backgrounds The HEA encourages Students to respond to the questions however they are not mandatory and non response will not impede your registration at DIT or affect your eligibility for financial assistance schemes Are you entering Third Level Education for the First Time YES Save amp continue gt gt FAQs Logout Figure 9 New Entrant Screen Select the appropriate answer To proceed click Save and Continue gt gt to advance to the next screen Social Economic and Cultural Details Page 2 The data collected on this page relates to students with a disability DIT Online Student Details C10302855 Joe Bloggs HIGHER EDUCATION AUTHORITY SOCIAL ECONOMIC AND CULTURAL DATA Note that you may change information as required 1 Students with a disability if you have a disability please indicate this by Choosing yes or no as appropriate below The purpose of asking this question is to assess the extent to which students with a disability are participating in higher education The information 1s also necessary to plan and resource sennces and supports So thal students can successfully participate in and complete their higher education course As with all other information in the registration form the data provided will be treated confidentially Do you have any of the following long lasting con
10. ER EDUCATION AUTHORITY SOCIAL ECONOMIC AND CULTURAL DATA Note that you may change information as required 3 Data on cultural and ethnic background of students What is your ethnic or cultural background Choose ONE section from A to D then select the appropriate button A White Trish C Trish Traveller C Any other White background C Asian or Asian Irish C Chinese C Any other Asian background D Other including mixed background B Black or Black Irish C Other C African C Any other Black background Other write in description Are you are a student from a country outside the EU If yes do you have gt None of the above please specify Save amp continue gt gt FAQs Logout Figure 13 Cultural and Ethnic Details Once you are satisfied that all details are correct click Save and Continue gt gt to advance to the next screen all 10 Fee Assessment Screen All full time UG new entrant students will also be prompted to answer three fee assessment questions on the next screen You should answer these questions correctly to ensure that you are assessed for the correct Third Level fees All question require a simply Yes No response You must answer all questions and check the box indicating that the information you have supplied is correct Otherwise you will not be able to proceed to the next stage of the registration process Figure 14 Fee Assessment Screen Once you are sati
11. StudentID D10121850 Student Name Joe Bloggs Student Programme DT010 1 Your payment has been received and you are now registered A confirmation email will now be sent to your DIT email account Email can be accessed by logging on to www mydit ie You must bring a copy of the confirmation email with you when collecting your ID card The schedule for ID card collection is available at www dit ie registrations For part time students in the Conservatory of Music and Drama ID cards are only issued on request If you wish to get an ID card please contact the registration office The information contained in the previous pages has been saved and is now part of your DIT record It is important that this data is correct For your security your previous session has been logged out You must login again if you wish to access the system again Thank you for using the DIT online registration system Figure 19 Registration amp Payment Confirmation Screen 16 Click Finish to exit your session An e mail will be sent to your DIT student e mail account www mydit ie confirming the details of the registration If the payment is not approved you will be advised that the Payment has NOT been processed Click Finish You should then either contact your bank to resolve the issue before logging in again or try a different card DIT Credit Card Payments Payment NOT processed The payment has been declined For queries
12. Web Registration system In order to login to the application you will need a Student ID and a PIN These will be sent to you by DIT e If you are anew DIT student you should expect to receive an Invitation to Register letter by post This letter will detail your Student ID and PIN e If you are a returning DIT student you should expect to receive an Invitation to Register communication by email This email will be sent to your DIT email account and will detail your Student ID and PIN You will not be able to log on to the Online Registration system until you receive you Invitation to Register communication DIT uses a Secure Socket Link SSL to process all online registrations in order to provide a safe and secure environment Credit card details will not be held on file by DIT 2 Before You Start To complete the DIT Online Web Registration process you will need e Invitation to Register communication This contains your Student ID and PIN e Personal Public Services Number PPSN This information is required by the Higher Education Authority HEA e Address amp Phone Details e Credit Debit card e Bank account details Relevant only to students awarded a Third Level Trainee TLT Maintenance Grant This grant is for Level 6 Higher Certificate and Level 7 Ordinary Degree students who have been approved for a maintenance payment and which will be made directly to their bank account 3 Accessi
13. ditons indicate Yes or No as appropnate a Bindness deafness or a severe vision or hearing impairment b A condition that substantially limits one or more basic physical activities such as walking cimbing stairs reaching fting or carrying c A specific leaming difficulty e g dyslexia d A psychological or emotional condition includes a mental health difficulty e Other including any chronsc tliness i you answered Yes to any of the condbons specified above do you require m additonal educabonal support s Mf you do require additional educational support please register with the DIT Disability Service FAQs Logout Figure 10 Disability Details Once you are satisfied that all details are correct click Save and Continue gt gt to advance to the next screen Social Economic and Cultural Details Page 3 The data collected on this page relates to students facing social and or economic barriers to higher education HIGHER EDUCATION AUTHORITY SOCIAL ECONOMIC AND CULTURAL DATA Note that you may change information as required 2 Students facing social and or economic barriers to higher education The questions below are asked in order to assess the extent to which students from all socio economic backgrounds are participating in higher education It is also necessary in order to secure additional financial resources to support students to successfully participate in and complete
14. e has a data protection policy in place All students are encouraged to respond to the questions However they are not mandatory and non response will not impede your registration at college or affect your eligibility for financial assistance schemes A detailed description of this data collection project is available on the Higher Education Authority Website www hea ie Upon entering the HEA Social Economic amp Cultural Details questionnaire you will be initially prompted to confirm if you are entering Third Level Education for the first time All new entrants should answer YES to this question What is a New Entrant e A new entrant is defined as a student entering third level education for the first time This also includes students from outside of Ireland e Those re entering as repeat students or those who have been previously enrolled in higher education either on another programme in the same higher education institution or in another institution are not new entrants e Those students who attended higher education but withdrew without receiving an award and are re entering as mature students following a gap of five years since their previous attendance are included DIT Online Student Details D10121850 Joe Bloggs The Higher Education Authority HEA requests that DIT gathers information as part of registration on Students social economic and cultural background The purpose of gathering this information is to measure
15. in relation to your card transaction please contact your bank For any other queries please email web registration dit 1e Figure 20 Payment NOT Processed Screen Register Only Full time students only Full time students have to option to register and pay their outstanding fees at a later date However it should be noted that payment should be completed by October 31st as late payment changes will apply thereafter If you select Register Only you will be brought to a confirmation screen confirming you registration details DIT Online Student Details C10302855 Joe Bloggs Confirmation Message Thank you for registering online with DIT for the Academic Term 201011 A confirmation email has been sent to your DIT email account You must print and present this email when collecting your Student ID card Your Programme details are as follows Programme Code DT315 1 Programme Description HCertin Business Studies Programme Year 1 However a fee of 1500 EURO remains unpaid Payment should be completed by October 31st as late payment changes will apply thereafter Pay by Visa MasterCard or Laser Request Bank Giro Logout and Pay Later Requested Giros will be sent by post within a few working days Paying by Bank Giro can take up to 5 working days to process Paying online is faster Please refer to www dit ie registration for further information Thank you for using the DIT online registration system Figure 21 Reg
16. ister Only Confirmation Screen S17 lt You still have to option at this point to complete the registration process by paying any outstanding fees online by credit or debit card To do this simply select Pay by Visa MasterCard or Laser button and you will be brought through the DIT Online Payment process Alternatively if you wish to pay by bank giro you can request a giro by selecting the Request Bank Giro button You should then expect to see the following giro request confirmation message Figure 22 Giro Request Confirmation Screen A giro will be sent to you address within 5 working days Once you make a bank giro payment it may also take at further 5 working days for the payment to be processed fully Paying online is faster If you choose to not proceed with either online card payment or giro request at this time simply select Logout and Pay later You will be then directed to the DIT Registration website That concludes the online registration process 18
17. istration select Register Me from the left navigation bar and select the appropriate student category I m a New Student I m a Returning Student I m a Repeat Student I m a Non EU Student I m an Incoming Erasmus Exchange z 4 E E F Ma 2 el TMNEW T MRETURNING T MREPEATING TMNOTFROMEU I M ON ERASMUS Se link will bring you directly to the logon page 4 Login Figure 2 DIT Online Web Registration Logon Screen From the login page you must enter your Student ID and Self Service PIN as detailed in your Invitation to Register communication Once you have correctly entered your details you must click Submit If you cannot remember you PIN you can click Lost PIN This will bring you to a new screen where you will be prompted for your Student ID By entering your ID and selecting Submit your PIN will be forwarded to your DIT student email account Submit Figure 3 Lost Pin Request Screen 5 New PIN Screen When you log on for the first time you may be prompted with the New PIN screen For security reasons you will need to change your PIN This is so that you are guaranteed to be the only person who knows your own PIN Figure 4 Change of PIN screen You should enter a new PIN and confirm it by entering in the same number again It is imperative that this new PIN is UNIQUE AND KEPT CONFIDENTIAL 6 The Disclaimer Page When you have successfully changed your PIN yo
18. ng the Online Web Registration System The Online Web Registration system can be accessed from the DIT Registration website at http www dit ie registration Dublin Institute of Technology information for HE institi id Teicneolaiochta Atha Cliath Search or z Dy yit MEOLA bor Study AtDIT Colleges amp Schools Library Research amp Enterprise Services amp Facilities Newsroom TEXT size A A A 4 PRINT PAGE Welcome to the DIT Registration Service website We are currently updating our service offering to you and hope that you find these improvements beneficial T We look forward to having you with us as a student and hope that you will find the learning experience at DIT rich and rewarding as you advance towards your career goal It is important that you now register as a student and pay your T fees This will entitle you to attend classes sit examinations and avail of our services You can begin this process now If for any reason you do not intend to register for this coming academic year please contact the Registration Service by emailing registration service dit ie This site will change throughout the year as you progress through your studies and we d encourage you to visit it regularly for all news and updates relating to your registration Figure 1 DIT Registration Website All information regarding the registration process is available on this website To proceed with Online Web Reg
19. sfied that all details are correct click Save and Continue gt gt to advance to the next screen me g 11 Bank Account Details If you are a full time student registering on a level 6 or level 7 programme you should expect the next screen to prompt you for your bank account details If not please proceed to the Confirming your Registration section All full time UG level 6 7 programmes are part of the Third Level Trainee Maintenance TLT scheme If you registering on a Level 6 7 programme and you think there is a possibility that you may be eligible for a TLT maintenance grant then you should enter your bank account details on this screen If your grant is approved we cannot lodge your money to your account unless we have your bank details 900017 Bank of Ireland 2 College Green Dublin 2 ba Joe Bloggs Figure 15 Fee Assessment Screen Simply enter you Bank Sort Code Account Name and Account Name in the appropriate fields The Bank Sort Code has a drop down field so you must select the appropriate code from the list When you are satisfied that all details are correct select Save amp Continue gt gt to save your progress and continue on to the next stage of the registration process S132 12 Confirming your Registration Once you have completed all other stages you will be brought to the Registration Confirmation screen At this point you will see confirmation of you Programme Code Year Regi
20. stration Status and Total Fees Due Figure 16 Registration Confirmation Screen Ensure that all details on this form are correct If they are incorrect you should not proceed any further and contact the Registration Service by email registration service dit ie with details of your query Assuming all details are correct you should complete the registration process by selecting Register and Pay If you are a full time student you will also have the option to Register Only at this point However by choosing this option your fees will remain outstanding _14 Register and Pay When you select Register and Pay you will be brought through the DIT Online Payment process The first screen will details your unique transaction number It is advisable to take a note of this number as it is a useful reference should you have any query regarding you credit debit card payment later DIT Credit Card Payments Click on the button below to proceed to a secure server for processing Transaction number 69241 Transaction Amount 2954 Proceed to Payment Figure 17 Credit Card Transaction Details Screen Click Proceed to Payment to open the DIT Credit Card Payments screen DIT Credit Card Payments Card Type Select Card Number Security Code About security code Expiration Date Cardholder s Name Pay Now Figure 18 Credit Card Payment Screen The following
21. tudent statistical returns This field cannot be left blank Phone details must be numeric entries only When you are satisfied that all details are correct select Save amp Continue gt gt to save your progress and continue on to the next stage of the registration process At this point and depending on which category of student you are you may be directed as follows gt If this is your first time entering fulltime undergraduate third level education new entrant then you will have some additional questions to answer The next screen you should expect is the Higher Education Authority HEA Socio Economic Questionnaire gt If you are a returning full time student to a Level 6 programme you should expect the next screen to prompt you for your Bank Account details gt If you are any other category of returning student you should expect to go directly to the Registration Confirmation screen HEA Social Economic amp Cultural Details From 2007 on all Higher Education Institutions will be gathering information as part of registration on student s social economic and cultural background The purpose of gathering this information is to measure equality of access to higher education and to help put in place the resources needed to attract and support students of all backgrounds As with all other information gathered during registration the responses gathered on student background are confidential and each colleg
22. u will be directed to a Disclaimer screen which you must accept by clicking I Agree before you can proceed _lAgree _Logout Figure 5 Disclaimer Page It is the responsibility of all students to be familiar with all the regulations of the Institute Further information is available by clicking on the Student Regulations link 5 7 Student Details Screen The next screen is the initial Student Details screen Details of your programme year registration status and fees are listed here Should you find any information which appears incorrect on this screen you should contact registration service dit ie DIT Online Student Details C10302855 Joe Bloggs Student Name Joe Bloggs Programme Code DT315 Programme Description HCert in Business Studies Programme Year 1 Registration Status Registered Outstanding Fees No Fees Outstanding Note This fee total includes any outstanding fees from previous years Please ensure you have all the necessary information at hand before you proceed with your registration Further details are available at www dit ie registration To proceed simply navigate through the Registrations process by confirming you details on each screen Select Save amp Continue to proceed through each screen in order to fully complete the registrations process An FAQ button will be available to assist you through each screen Save amp Continue gt gt Figure 6 Student Details screen
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