Seavus Project Viewer User Manual
Contents
1. SEAVUS P e 8 TM rojectviewer If you can see it in Microsoft Project you can see it in Seavus Project Viewer User Manual Seavus Project Viewer for Mac OS X seavus Contents INTRODUCTION WHAT S NEW IN USING SEAVUS PROJECT VIEWER BENEFITS OF USING SEAVUS PROJECT VIEWER MENUS TOOLBAR VIEWS TABLES FILTERS ADDITIONAL FEATURES Page 2 Seavus Project Viewer User Manual Contents 12 13 21 23 47 Chapter Welcome To Seavus Project Viewer Chapter 1 Welcome To Seavus Project Viewer In this section you will learn e What is Seavus Project Viewer e Who can use Seavus Project Viewer Seavus Project Viewer is a complete viewer for Microsoft Project plans stored in mpp files It facilitates excellent collaboration in those projects where people and teams need to view and share information from project managers Seavus Project Viewer is a lightweight and fast standalone application that reads the native mpp file format and does not require a previous installation of Microsoft Project on the user s computer It is capable of reading project information from project plans created in 2007 2010 2013 and 2016 and displays an extensive set of views over the project information The first version of Seavus Project Viewer 3 0 closely matches the capabilities of Microsoft Project 2007 Microsoft Project 2010 Microsoft Proje2. e Work displays work information including baseline work work variance actual work overtime work and remaining work If the project manager created one or more custom task tables in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mpp file and present them to you in the Tables menu or the More Tables dialog Available Resource Tables This is the list of standard resource tables available by default in Microsoft Project supported in Seavus Project Viewer e Cost displays cost information about your project resources including cost planned cost variance actual cost and remaining cost e Entry displays basic information regarding resources including the resource type group standard rate overtime rate cost per use and accrual method Page 22 Seavus Project Viewer User Manual Chapter User Reference e Summary provides an overview of the project resources including the resource name group standard and overtime rates maximum units and peak units e Usage displays the project resources and shows how much work is assigned to each of them e Work displays work information including baseline work work variance actual work overtime work and remaining work If the project manager created one or more custom resource tables in Microsoft Project and saved them in the project plan Seavus Project Viewer will read them from the mp
3. 1 4 Scope 5 5 days Fri 2 1 13 8 00 AM Fri 2 8 13 12 00 PM 2 Determine project scope 4 hrs Fri 2 1 13 8 00 AM Fri 2 1 13 12 00 PM Product Manager 3 Secure project sponsorship 2 days Fri 2 1 13 1 00 PM Tue 2 5 13 12 00 PM 2 Marketing Manager 4 1 e Define preliminary resources anys Tue Ae mg EN Thu2 7 131200PM_ Ten Manegen Product Manager amp D Manager 5 Secure core resources 1 day Thu 2 7 13 1 00 PM Fri 2 8 13 12 00 PM HR Manager 6 Scope complete 0 days Fri 2 8 13 12 00 PM Fri 2 8 13 12 00 PM 5 7 4 Analysis Software Requirements 17 5 days Fri 2 8 13 1 00 PM Tue 3 5 13 5 00 PM B SG Conduct needs analysis 5 days Fri 2 8 13 1 00 PM Fri 2 15 13 12 00 PM 6 PA Manager Senior PA Analyst 9 Draft preliminary software specifications 3 days Fri 2 15 13 1 00 PM Wed 2 20 13 12 00 PM 8 Junior PA Analyst PA Analyst 10 Develop preliminary budget 2 days Wed 2 20 13 1 00 PM Fri 2 22 13 12 00 PM 9 Senior PA Analyst 11 Review software specfications budget with team 4 hrs Fri 2 22 13 1 00 PM Fri 2 22 13 5 00 PM 10 Junior PA Analyst PA Analyst PA Manager Se 12 Incorporate feedback on software specifications 1day Mon 2 25 13 8 00 AM Mon 2 25 13 5 00 PM il PA Manager 13 ke Develop delivery timeline 1 day Tue 2 26 13 B 00 AM Tue 2 26 13 5 00 PM 12 PA Manager Product Manager Senior PA Analyst 14 Obtain approvals to proceed concept timeline budget 4 rs Wed 2 27 13 8 00 AM Wed 2 27 13 12 00 PM 13 PA Manager 15 d Secure required resources 1 da
4. AM F i 4 Develop integration test plans using product specifications 4 days Wed 3 20 13 8 00 AM M sert QA Manager Seni 35 amp 4Unit Testing 15 days Thu 5 16 13 8 00 AM v 36 amp amp Review modular code 5 days Thu 5 16 13 8 00 AM v 3 Test component modules to product specifications 2 days Thu 5 23 13 8 00 AM F 38 SS Identify anomalies to product specifications 3 days Mon 5 27 13 8 00 AM v 39 7 Modify code 3 days Thu 5 30 13 8 00 AM 40 5 Re test modified code 2 days Tue 6 4 13 8 00 AM v ai Unit testing complete 0 days Wed 6 5 13 5 00 PM Y 4 amp 4Integration Testing 12 days Thu 6 6 13 8 00 AM F 43 r Test module integration 5 days Thu 6 6 13 8 00 AM v e Sheet views such as the Task Sheet and Resource Sheet present information in rows and columns i e they resemble a spreadsheet or table of information Rows contain information about tasks or resources Columns are fields with specific information about tasks or resources Columns in Seavus Project Viewer similarly to Microsoft Project are typically referred to as fields Page 14 Seavus Project Viewer User Manual Chapter User Reference rt Project Vie He D3 9 9 ES Thu14 49 ga Q im eoo Software development plan default mpp Se aa o RRC Y thy en View f Columns Fil Sort Tabi ID Task Mode Name Duration Start Finish Predecessors Resource Names 0 4 Software development plan 115 days Fri 2 1 13 8 00 AM Thu 7 11 13 5 00 PM
5. e by Cost e by Name e by ID Clicking on one of the options the tasks or resources shown in the active view are sorted by the field specified in the options in ascending order Additional reading Page 9 Seavus Project Viewer User Manual Chapter User Reference e You can check which views support sorting functionality in Seavus Project Viewer in the Views section Insert This menu provides options to insert fields in the different views The table below shows the available actions found under this menu Feature Description Insert Column Inserts a new field column in the associated table of the currently active view Hide Column Hides selected field column in the associated table of the currently active view Additional reading e You can read everything about tables and related functionality in Seavus Project Viewer in the Tables section e Inaddition you can read everything about views and related functionality in Seavus Project Viewer in the Views section Format This menu provides options for formatting different aspects of the currently active view The table below shows the available actions found under this menu Feature Description Timescale Open a submenu where you can change the timescale units for better viewing the project details Additional reading e You can read everything about views and related functionality in Seavus Project Viewer in the Views section This sec
6. in the project Customize Resource Overview report Page 30 Seavus Project Viewer User Manual Chapter Graphical Reports Resource Overview report is customizable report You can e Change the position of the report s label and the name of the report e Customize the font font size and the color of the report s label e Format the line and the fill of the report s label e Change the position and the size of the graphic s chart e Change the position and the size of the report s table e Customize the font font size font color as well as the fill of the table s cells The look of the Resource Overview report is presented on the image below wod amp A ER on pp E ti l e ao RESOURCE OVERVIEW pp e 9 9 9 gt Figure 4 Resource Overview report Cost Overruns Report The Cost Overruns reports shows the cost variance for all top level tasks in the project plan and working resource in order to indicate whether the actual costs overruns the budget cost Page 31 Seavus Project Viewer User Manual Chapter Graphical Reports This report consists of two charts Task Cost Variance chart presented as Line chart presenting the cost variance for the project s top level tasks and Resource Cost Variance chart covering the cost variance of the work resource Customize Cost Overruns report Cost Overruns report is customizable report You can e Change the position of the report s labe
7. plan that are passed due compared with the current date Customize Project Overview report Project Overview report is customizable report You can e Change the position of the report s label and the name of the report e Customize the font font size and the color of the report s label e Format the line and the fill of the report s label Page 26 Seavus Project Viewer User Manual Chapter Graphical Reports e Change the position and the size of the graphic s chart e Change the position and the size of the report s table e Customize the font font size font color as well as the fill of the table s cells The look of the Project Overview report is presented on the image below sg A ER on rt H e t a E m Pm e e aans eu v tes KEN on ee ow i ER PROJECT OVERVIEW Figure 1 Project Overview report Upcoming Tasks Report The Upcoming Tasks report shows the word done in the week status of the remaining tasks and the tasks that starts soon i e in the upcoming week It consists of one Column chart Remaining Chart showing the status of the remaining tasks that are due in the reported week In addition to the chart the Upcoming reports contains one table Task Starting Soon containing information about project s tasks that starts in the upcoming week through several columns Work Start and Finish Date and Resource Name Page 27 Seavus Project Viewer User Manual Chapter Graph
8. 28 Senior Developer Senior PA Analyst 30 kee Developer testing primary debugging 23 days Mon 4 15 13 8 00 AM Wed 5 15 13 5 00 PM 29FS Senior Developer Senior PA Analyst 31 ke Development complete 0 days Wed 5 15 13 5 00 PM Wed 5 15 13 5 00 PM 30 32 e 4 Testing 68 days Wed 3 20 13 8 00 AM Fri 6 21 13 5 00 PM 33 ke Develop unit test plans using product specifications 4 days Tue 3 26 13 B 00 AM Fri 3 29 13 5 00 PM 24 QA Manager 34 y Develop integration test plans using product specifications 4 days Wed 3 20 13 8 00 AM Mon 3 25 13 5 00 PM 24 QA Manager Senior QA Officer 35 4 Unit Testing 15 days Thu 5 16 13 8 00 AM Wed 6 5 13 5 00 PM 36 D Review modular code 5 days Thu 5 16 13 8 00 AM Wed 5 22 13 5 00 PM 33 31 Junior QA Officez QA Officer 37 Test component modules to product specifications 2 days Thu 5 23 13 8 00 AM Fri 5 24 13 5 00 PM 31 36 Junior QA Officer QA Officer 38 Identify anomalies to product specifications 3 days Mon 5 27 13 8 00 AM Wed 5 29 13 5 00 PM 37 Junior QA Officer QA Officer 39 Modify code 3 days Thu 5 30 13 8 00 AM Mon 6 3 13 5 00 PM 38 Junior QA Officer QA Officer 40 kg Re test modified code 2 days Tue 6 4 13 8 00 AM Wed 6 5 13 5 00 PM 39 Junior QA Office QA Officer 41 Unit testing complete 0 days Wed 6 5 13 5 00 PM Wed 6 5 13 5 00 PM 40 42 r 4 Integration Testing 12 days Thu 6 6 13 8 00 AM Fri 6 21 13 5 00 PM 43 ke Test module integration 5 days Thu 6 6 13 8 00 AM Wed 6 12 13 5 00 PM 41 Senior QA Officer e Te
9. 8 13 12 00 PM T 2 28 17 4 Design 16 5 days Thu 2 28 13 1 00 PM F CDLL 18 amp Review preliminary software specifications 1 day Thu 2 28 13 1 00 PM F mm R amp OD Manager PA Manager 19 5 Develop functional specifications 5 days Fri 3 1 13 1 00 PM F y R amp D Manager Senior Developer 20 Develop prototype based on functional specifications 4 days Fri 3 8 13 1 00 PM T Developer Junior Developer 21 B Review functional specifications 2 days Thu 3 14 13 1 00 PM N QM Senior Developer 2 5 Incorporate feedback into functional specifications 1 day Mon 3 18 13 8 00 AM N E Senior Developer 233 5 Obtain approval to proceed 4 hrs Tue 3 19 13 8 00 AM T I Senior Developer 24 S Design complete 0 days Wed 3 20 13 8 00 AM v 3 20 B 25 4 Development 41 days Wed 3 20 13 8 00 AM v PT T7 20 S Review functional specifications 1day Wed 3 20 13 8 00 AM v W Senior Developer Senior PA Analyst z z Identify modular tiered design parameters 1 day Thu 3 21 13 8 00 AM T HT Senior Developer Senior PA Analyst 28 7 Assign development staff 1 day Fri 3 22 13 8 00 AM F mm Senior Developer Senior PA Analys 29 9 Develop code 15 days Mon 3 25 13 8 00 AM F C 30 53 Developer testing primary debugging 23 days Mon 4 15 13 8 00 AM v 3 3 Development complete 0 days Wed 5 15 13 5 00 PM v 32 amp 4 Testing 68 days Wed 3 20 13 8 00 AM F il f 33 amp Develop unit test plans using product specifications 4 days Tue 3 26 13 8 00
10. Additional features In addition to these dialogs Seavus Project Viewer has an interactive dialog that gives the user the opportunity to enter specific information and send this information to the project manager Page 50 Seavus Project Viewer User Manual Chapter Additional features l8 SEAVUS HQ MALMOE SE B SALES REPRESENTATIVES NEW YORK USA ZURICH CH DUSSELDORF DE DEVELOPMENT HUB SKOPJE MK BITOLA MK OHRID MK B DEVELOPMENT AND RESOURCING CENTERS MINSK BY NIS RS BELGRADE RS KRAGUJEVAC RS SWEDEN USA Seavus AB Djaknegatan 2 211 35 Malmoe Sweden Phone 46 40 300 940 Fax 46 40 300 941 SWITZERLAND Seavus GmbH Leutschenbachstrasse 95 8050 Zurich Switzerland Phone 41 76 612 6434 MACEDONIA Seavus DOOEL Kliment Ohridski entrance 5 floor 3 7000 Bitola Macedonia Phone 389 47 220 026 Fax 389 2 3097 414 BELARUS FLLC Seavus 38 Namiga Str office 15 220039 Minsk Belarus Phone 375 17 226 43 44 Fax 375 17 200 95 73 SERBIA Seavus DOO Bogdan Popovic 2 18000 Nis Serbia Phone 381 18 4577 319 Fax 381 18 4577 325 support seavusprojectviewer com www seavusprojectviewer com Seavus USA Inc 2352 Main Street Suite 200 01742 Concord MA USA Phone 1 770 261 1394 MACEDONIA Seavus DOOEL 11 Oktomvri 33A 1000 Skopje Macedonia Phone 389 2 3097 400 Fax 389 2 3097 414 MACEDONIA Seavus DOOEL Blvd Turisticka 50 4 2 4 6000 Ohrid Ma
11. Manual Chapter User Reference Additional reading e Go to the Window menu reference for information about opening multiple files in Seavus Project Viewer at once Edit This menu allows you to search through the task and resource information or directly go to a task or a position on the timeline in the selected view The table below shows the available actions found under this menu Feature Description Scroll to task Moves to the area on the Gantt Chart containing the bar for the selected task Additional reading J You can read everything about views in Seavus Project Viewer in the Views section of this manual View This menu provides options for the user to switch between the different views switch the tables associated with a view view reports zoom the current view etc The table below shows the available actions found under this menu Feature Description Task Views In this section of the View menu a list of task views views showing tasks in different ways which are selected to be shown in the menu for a quick access e g most frequently used ones is listed Resource Views In this section of the View menu a list of resource views views showing resources in different ways which are selected to be shown in the menu for a quick access e g most frequently used ones is listed Table CurrentTable This item shows the currently associated table with the view currently active in the disp
12. am Planner view combines the information about the resources assignments in the project plan and the tasks that missed resources It consists of tasks presents as bards in the Gantt Chart combined with resource s assignment information Tasks that missed resources are presents only with bars in the Gantt Chart Views are made up of individual components such as tables filters groups and details To focus on specific task resource or assignment information in a view you can display a different table and change the filter or group that is applied In some views you can also change the set of details that is applied e A table is a set of fields displayed in the sheet portion of a view as columns and rows The default table displayed differs by view e A filter is a set of criteria for displaying specific tasks resources or assignments The default filter applied to a view is either the All Tasks filter for task views or the All Resources filter for resource views Changing tables or filters does not add or delete information stored in mpp file it merely presents a portion of the information in different ways If the project manager in Microsoft Project chooses to present the project information in a particular way he or she can customize and save a view with different default settings for tables and filters Seavus Project Viewer will read Page 15 Seavus Project Viewer User Manual Chapter User Reference the set
13. an reset the reports view by using the Reset Report feature located in the Report sub menu Chart or Data Chart is type of diagram that organizes and represents a set of numerical data derived from the project plan Depend from the report s type and the user s needs project data can be visualized on several ways Seavus Project Viewer supports 22 chart types Feature Description Clustered Column Stacked line is used to show how parts of a whole change over time Use it to show how segments of a whole change over time Stacked Column Stacked column chart is used to compare parts of a whole Use it to show how segments of a whole change over time Page 39 Seavus Project Viewer User Manual Chapter Graphical Reports 10096 Stacked Column chart is used to compare the percentage that each value contributes to a total Use it to show how the percentage each value contributes changes H 10096 Stacked Column over time Line Line chart is used to display trends over time years months and days or categories when the order is important Use it when there are many data points and the order is important Stacked Line Stacked line is used to show how parts of a whole change over time Use it to show how segments of a whole change over time 100 Stacked Line 100 Stacked line is used to show the percentage contribution to a whole over time or categories Use it to show the change to th
14. atting drawings highlighting grouping and data organization in general as defined in Microsoft Project Finally Seavus Project Viewer displays project information and views with 10096 accuracy presenting the same project views as the project manager created them in Microsoft Project Page 5 Seavus Project Viewer User Manual Chapter User Reference Chapter 2 User Reference In this section you will learn e About the menus and toolbars in Seavus Project Viewer e About the ribbons in Seavus Project Viewer e About the filters groups tables and reports in Seavus Project Viewer e About the additional features available in Seavus Project Viewer File This menu allows you to open project plans print the opened plan exit the program etc The table below shows the available actions found under this menu Feature Description Open Shows the Open File dialog where you can browse for and select a project plan mpp file format to open in Seavus Project Viewer Recent Files gt This is a sub menu that contains a list of files you have recently opened providing a quick shortcut option for opening them again without going through the Open File dialog Close Closes the currently opened file Print Shows the Print dialog where you can specify the printing options such as selecting printer select the paper size and orientation number of copies etc Page 6 Seavus Project Viewer User
15. cedonia SERBIA Seavus DOO Dorda Stanojevica 12 11000 Belgrade Serbia Phone 381 11 22 894 53 Fax 381 11 22 894 57 SERBIA Seavus DOO Kragujevackog Oktobra 1 7 34000 Kragujevac Serbia Phone 381 34 337 023 Page 51 Seavus Project Viewer User Manual
16. cking the progress of each task Tables The Task Sheet view displays categories of information about the tasks arranged in tables The default table for the Task Sheet view is the Entry table but you can select any of the task tables to display information about the project s tasks Filters The Task Sheet view can use any of the task filters to display only the tasks you want to see When you select a filter the Task Sheet view displays the information as defined by that filter s criteria The default filter is the All Tasks filter Page 18 Seavus Project Viewer User Manual Chapter User Reference Resource Sheet Description The Resource Sheet view displays resource information in a sheet format in which you can review information about each resource Such information includes the payment rate the number of work hours assigned and the planned baseline and actual cost A resource can be an individual a company or department a piece of equipment a room or any other resource used for the project Standard default views Seavus Project Viewer supports the standard Resource Sheet view available in Microsoft Project by default Additional custom views If the project manager creates additional Resource Sheet views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Resource Sheet view to e View the resource information e Compare a resource s planned cost
17. ct 2013 and Microsoft Project 2016 when working with read only project plans It also provides a very close look amp feel implementation of the features in Microsoft Page 3 Seavus Project Viewer User Manual Chapter Welcome To Seavus Project Viewer Project and requires no additional training for those users with previous Microsoft Project experience If you would like to read about the new enhancements in version 3 0 see section What s New in Using Seavus Project Viewer in this manual For additional information about the benefits of Seavus Project Viewer that individual users and organizations can gain by using Seavus Project Viewer see the section titled Benefits of Using Seavus Project Viewer in this manual Seavus Project Viewer 3 0 contains an extensive set of additional features for working with project plans Below is the list of supported options categorized by view types New Features e Support for Microsoft Project 2016 file format e Support for Mac OS X 10 11 El Capitan With Seavus Project Viewer users are able to open native Microsoft Project files mpp and read view and print project plans while eliminating the need to purchase the more expensive Microsoft Project suite of products Typically Users can be categorized into three groups Team Members personnel involved in the project implementation Executives executive management supervising the projects and Exter
18. ds project stakeholders can observe the tasks and resource costs and analyze whether they are aligned according the project budget or to be informed about the project status via the burndown reports The following categories and reports are implemented in Seavus Project Viewer e Dashboard category o Cost Overview o Work Overview o Project Overview o Upcoming Tasks e Resource category o Resource Overview e Cost category o Cost Overruns Page 25 Seavus Project Viewer User Manual Chapter Graphical Reports o Resource Cost Overview o Task Cost Overview Important Note Due to technical limitations Graphical reports cannot be generated using project plans from Microsoft Project Server password protected files and project plans imported from Microsoft Excel Microsoft Outlook xml file format Project Overview Report Project Overview report informs the user about the 6 Complete of the project upcoming milestones and the late tasks in the project plan It consists of one Column chart Complete showing the status of all project s top level tasks In addition to this chart the Project Overview report contains two tables e Milestone due table e Late tasks table presents the tasks in the project plan that are passed due compared with the current date Milestone due table presents the project s milestone tasks that are coming compared with the current date Late tasks table presents the tasks in the project
19. e percentage that each value contributes over time Line with Markers Line with Markers is used to show trends over time years months and days or categories Use it to show when there are few data points and the order of categories is important Stacked Line with Markers Staked Line with markers is used to show how AT IA E parts of a whole changes over time Use it to show how segments of a whole change over time 10096 Stacked Line with Markers 10096 Staked Line with markers is used to show the percentage contribution to a whole over time or categories Use it to show the change to the percentage that each value contributes over time a Pie chart is used to show proportions of a whole Use it to show numbers that relate to a larger sum and always equal 100 Do not use this chart if it contains many slices as angels are hard to estimate Pie of Pie Pie of pie is used to show the proportions of a whole Use it to show values from the first pie and combine them in a second pie to make small percentage more readable or highlight the values in the second pie Bar of Pie Bar of pie is used to show proportions of a whole Use it to show values from the first pie and combine them in a stacked bar to make Page 40 Seavus Project Viewer User Manual Chapter Graphical Reports small percentage more readable or highlight the values in the stacked bar Doughnut Doughnut is used to show proportions
20. ed information Use this task view to review task information in a spreadsheet like format H Resource Sheet A list of resources and related information Use this resource view to review resource information in a spreadsheet like format Insert Columns Inserts a new field column in the associated table of the currently active view E Hide Columns Removes the existing field column from the associated table of the currently active view d Task Resource Info Displays task or resource information in the standard Information dialogs i Project Info Displays parameters that describe the current status of the project plan CA Scroll to task Moves to the area on the Gantt Chart containing the bar for the selected task Page 12 Seavus Project Viewer User Manual Tl a Additional reading Filter Sort Table Timescale Zoom Project Viewer Overview Chapter User Reference Contains a list of filters that are selected to be accessible through the drop down menu Clicking on one of the filters activates the particular filter for the currently active view Depending on the view type showing tasks or resources this drop down menu contains a list of pre defined sorting options The drop down list contains predefined task or resource tables depending of the view currently active Clicking on one of the tables changes the table associated with the currently active view Change the timescale units for bet
21. en ell v dh v ex info Columns Scroll to Task Filter Sort Table Timescale Zoom Feb 24 13 Mar 3 13 Mar 10 13 Mar 17 13 Mar 24 13 ID skMode Name Duration Start rTUTTTPTTUUTTPPUPTPPTUPTPPSUmTPITUPImMPMPUPPPTPTTPTPPUPSTOS 0 5 4 Software development plan 115 days Fri 2 1 13 8 00 AM 1 1 amp 4 Scope 5 5 days Fri 2 1 13 8 00 AM F 2 RS Determine project scope 4 hrs Fri 2 1 13 8 00 AM F 3 vg Secure project sponsorship 2 days Fri 2 1 13 1 00 PM T 5 WEE E 5 Secure core resources 1 day Thu 2 7 13 1 00 PM F 6 n Scope complete 0 cays Fri 2 8 13 12 00 PM F 7 4 Analysis Software Requirements 17 5 days Fri 2 8 13 1 00 PM T L B 5 Conduct needs analysis 5 days Fri 2 8 13 1 00 PM F 9 Draft preliminary software specifications 3 days Fri 2 15 13 1 00 PM V or PA Analyst PA Analyst 10 Develop preliminary budget 2 days Wed 2 20 13 1 00 PM F Senior PA Analyst 11 amp Review software speofications budget with team 4 hrs Fri 2 22 13 1 00 PM F 2 Junior PA Analyst PA Analyst PA Manager Senior PA Analyst 12 Incorporate feedback on software specifications 1day Mon 2 25 13 8 00 AM M FH PA Manager 13 amp Develop delivery timeline 1day Tue 2 26 13 8 00 AM T mr PA Manager Product Manager Senior PA Analyst 146 Obtain approvals to proceed concept timeline budget 4 hrs Wed 2 27 13 8 00 AM v J PA Manager is Secure required resources 1 day Wed 2 27 13 1 00 PM T IX HR Manager 16 3 Analysis complete 0 days Thu 2 2
22. ents resource information in a sheet format in which you can review information about each resource The chart portion displays each task graphically most often as a task bar The bar s length and position on the timescale indicate when that task begins and ends In addition if there is resource overallocation on particular tasks the background on those tasks will be colored red Standard default views Seavus Project Viewer supports the standard Team Planner view available in Microsoft Project by default Best Uses Use Team Planner view to Page 20 Seavus Project Viewer User Manual Chapter User Reference e View tasks graphically while still having access to detailed information about the assigned resources e View the tasks in the project plan that are unassigned e View which resource is overallocated and on which tasks the overallocation occur e View the unassigned areas and unscheduled areas in the project plan Customization You are able to customize the Team Planner views in Seavus Project Viewer using one of the following opportunities e Show or hide the unassigned tasks e Show or hide the unscheduled tasks e Expand or collapse the resource rows Tables The Team Planner view does not make use of any table Filters The Team Planner view can use any of the resource filters to display only the information you want to see When you select a filter the Team Planner view displays the infor
23. er performing this procedure you may print the document the way you want Information dialogs Seavus Project Viewer provides the option to quickly review the scheduling option and other information about the project tasks and resources through the various information dialogs available in the application They match their counterparts in Microsoft Project thus anyone with some experience in Microsoft Project will be able to easily follow the information presented there This is the complete list of information dialogs in Seavus Project Viewer e Project Information presents the basic scheduling information for the project like start finish date if the project tasks are scheduled from the start or the end and the base calendar used in the project You can also access the Project Statistics dialog from this dialog as well e Project Statistics presents the overall project statistics for start and finish dates duration work and costs e Task Information presents detailed information about the selected task like name duration percent completed priority start and end dates constraint information deadline task calendar list of predecessors assigned resources task notes etc e Resource Information presents detailed information about the selected resource like name e mail type booking type availability calendar different cost rates resource notes etc Page 49 Seavus Project Viewer User Manual Chapter
24. hart Radar categories Turn an or aff the gridlines vertical and horizontal guiding lines in the chart Legend Add or remove chart s legend All available chart categories Gridlines All available chart categories except Pie chart category Changing chart elements in the report is very easy and it is performed in several steps 1 Select the chart in the report 2 From the Chart Layout section in the Format bar check the elements that will be visible in the chart Page 42 Seavus Project Viewer User Manual Chapter Graphical Reports Insert Chart Title 8 Proect Dec as 8 Dec Manager a Accept Vertical Axis Title B aA ockaxn Arciviect O lechreacal Antec Comte Aceves Manage k gci Axis Tiie Insert Filter Filtering the chart data will help you to get better viewable report from which you will see the important information in a second Adding filter in the report doesn t require much of your time and it can be done in just two steps 1 Select the chart in the report 2 In the Chart Data section from the Filter drop down list select the filtering criteria that matches your needs Chart Data Filter Active Tasks Sort Outline Level Outline Level 1 Show Hierarchy Arrange Fields b Cost b Work Duration b Number Page 43 Seavus Project Viewer User Manual Chapter Graphical Reports Note Depending from the report s type the Filter drop down menu will contain eit
25. he File menu Once you open the Print dialog you can follow the steps below to specify the page and other printing options for a view Some options may differ between different views as well 1 To define the number of the printout copies insert value in the Copies field 2 To print all pages from the project plan select the A radio button in front of the Pages label 3 Select the From radio button in case you want to print specific pages of the project plan Type the starting and finishing page in the appropriate fields 4 To change the paper size click the paper size you want in the Paper Size drop down box 5 To change page orientation click Portrait vertical or Landscape horizontal icons Page 48 Seavus Project Viewer User Manual Chapter Additional features 6 To print specific time frame of the project plan click on the Date Range radio button and select the starting and finishing point for the printout 7 To scale pages type the percentage at which you want information to appear on your printed pages in the Sca e box 8 To adjust page fit some views only under Sca ing click Fit to and then specify the number of pages you want in the pages wide by and ta boxes 9 To print the header and footer of the project plan select the Print header and footer check box 10 Select the Print D column on all pages if you want the row s ID to be visible on every page of the project printout Aft
26. her task or resource filters Inserting field s in the report combined with the Filter option is very powerful feature combination Comparing several fields from same category for example Cost Actual Cost and Remaining Cost will visualize the project s information in more detailed way and help you to bring the make the right decision for your project Chart Data Filter Active Tasks amp ort Mone Qutline Level Qutline Level 1 Show Hierarchy Arrange Fields Work Duration b Number Only for Pie chart category Except the Pie and Radar chart category all other charts have the possibility to present several fields at time In order to meet this requirement in the mentioned reports we have implemented the Active Field feature that contains the fields that are added from the Active Field drop down list This feature is located in Chart Data section of the Format toolbar How it Works 1 Select one field from the mentioned drop down list for example Actual Work and remaining Work Page 44 Seavus Project Viewer User Manual Chapter Graphical Reports Active Field Actual Work vi 2 Select some of the chart from the Pie category 3 The field that is presented in the Chart is marked with symbol in the Active Field drop down list For example Actual Work field RESOURCE STATS B Projact Director EB Prajact Manager m Acceptor B Application Architect B Technica
27. ical Reports Customize Upcoming Tasks report Upcoming Tasks report is customizable report You can e Change the position of the report s label and the name of the report e Customize the font font size and the color of the report s label e Format the line and the fill of the report s label e Change the position and the size of the graphic s chart e Change the position and the size of the report s table e Customize the font font size font color as well as the fill of the table s cells The look of the Upcoming Tasks report is presented on the image below amp cr A SE en be Lond c LI De w IGNI 8 at 2496 bow ee Sim d i t on G F EN tom EN io D ee z n 326 10 ioe 2 D Berefts EZ Ge Revie De te s ett T ore MMC VGA Mccee wv 3 793 a Wi Dont Bs Compete KA ka Don TL amp T we J Donets of usag DY Cer 8 Toe 10 71 14 8 00 AM Wed 12 22 24 5 00 Pw ite EE A Tos 10 21 34 8 00 av Wes 13 22 24 00 Pw HI Ce on Zen tee 10 21 34 90 AM f Hi 99 ev 1 Figure 2 Upcoming Tasks report Page 28 Seavus Project Viewer User Manual Chapter Graphical Reports Work Overview Report The Work Overview reports gives work statistic for all top level tasks in order user to know the percentage of completion and what s left to be done The Cost overview report consists of two charts e Change the position of the report s label and the name of the report e Customize the font font size a
28. iewer and the Live Update functionality for Seavus products The table below shows the available actions found under this menu Feature Description Search Search a specific term in the project file Seavus Project Viewer Help Opens up the Contents menu of the context help which lets you to navigate the entire help through the available categories organized in hierarchy Page 11 Seavus Project Viewer User Manual Chapter User Reference Seavus Project Viewer Support Opens up the internet browser with the application s customer support page loaded in it What s New in Seavus Project Opens up the internet browser with the Viewer product overview page loaded in it Seavus Project Viewer web Opens up the internet browser with the site application s main page loaded in it Standard Toolbar This toolbar contains the most common actions used when viewing the projects in Seavus Project Viewer as shown on the figure below e OO wi B E E La Yar ths mr uk r O Info Column Scroll to Task Filter Sort Table Timescale Zoom The following tables lists the commands found in the toolbar Feature Description Print Displays the print dialog where you can set the printing options for the active view Gantt Chart A list of tasks and related information and a chart showing tasks and durations over time Use this task view to the list of tasks and their schedule Task Sheet A list of tasks and relat
29. ing graphic report in Seavus Project Viewer is very easy and can be done in several steps 1 Open project plan 2 From the View menu select the Report feature View Window Help Gantt Chart Task Sheet Resource Sheet Team Planner v Report 3 New sub toolbar will be displayed containing the main features for working with reports Page 35 Seavus Project Viewer User Manual Chapter Graphical Reports 7 E o d gp gw ee 73 A DE i Print View Info Column O uU NSB 2 Cost Overruns D From Report drop down list select the appropriate report LA Gost Overruns After selecting the report Seavus Project Viewer will generate the selected report Further user can customize the output of the report by changing the label s table s or chart s view or print the report Editing different elements from the Graphical reports such as report s label table or table sheet is performed using the features from the Task Panel Task Panel is dynamically expanded working area that provides variety of features in correlation with selected element from the report To modify some element from the report perform the following steps assumed that the graphical report is already created 1 Select report s element 2 Click on the Format button LE on the far right corner of the Report sub menu and select the appropriate element for editing All changes in the report are automatically saved If use
30. l e Change the name of the report e Customize the font font size and the color of the report s label The look of the Cost Overruns report is presented on the image below COST OVERRUNS Figure 5 Resource Cost Overview report Resource Cost Overview Report The Resource Cost Overview report presents the cost status for all working resources human and material in the project plan It consists of Cost Status chart with information about the status of the work resource Cost Distribution Page 32 Seavus Project Viewer User Manual Chapter Graphical Reports pie chart showing how costs are spent among different resources and a Cost Details table for all resources Customize Resource Cost Overview report Resource Cost report is customizable report You can e Change the position of the report s label and the name of the report e Customize the font font size and the color of the report s label e Format the line and the fill of the report s label e Change the position and the size of the graphic s chart e Change the position and the size of the report s table e Customize the font font size font color as well as the fill of the table s cells The look of the Resource Cost Overview report is presented on the image below 7 A EN o n te E T EE EK L t ge o e au ee _ M EEN am re A 8 RESOURCE COST OVERVIEW alli e Figure 6 Resource Cost Overview report Page 33 Seav
31. l Architect B Quality Assurance Manager B Contract Manager 4 Select another field from the Active Field for example Remaining Work Page 45 Seavus Project Viewer User Manual Chapter Graphical Reports RESOURCE STATS B Projact Director B Projact Manager E Acceptor B Application Architect B Technical Architect B Quality Assurance Manager B Contract Manager 5 The Pie chart will be updated Page 46 Seavus Project Viewer User Manual Chapter Additional features Chapter 4 Additional features Timescale formatting Some views such as the Gantt Chart have a timescale at the top By default the timescale displays two tiers a top tier and a bottom tier You can adjust all timescale tiers independently to view your project at the level of detail you need In addition for some views you can also specify the options for presenting the non working time like the calendar which defines the working and non working days and time the color and pattern that should be used when drawing the non working time and how to draw the non working time in relation to the task bars Date Format Specifies the format for displaying dates The Format Date feature is located in the Format menu Some information such as time formats and the date separator are set through the Mac Control Panel For more information see your Mac OS X documentation This is a global setting for the application Printing T
32. lay It also opens a sub menu with options to change the associated table Page 7 Seavus Project Viewer User Manual Filtered for CurrentFilter Sort gt Hide Toolbar Customize Toolbar Enter Full Screen Additional reading gt Chapter User Reference Shows the currently active filter and opens up a sub menu containing various filtering options available for the current view Opens up a sub menu containing various sort options available for the current view Hides the application s toolbar from the working space Opens the dialog for customizing the look of the application s toolbar Maximize the presentation area on the entire screen e You can read everything about views and related functionality in Seavus Project Viewer in the Views section Tables This menu provides options to change the table associated with a view and switch to some of the other available tables or create a completely new table of your own The table below shows the available actions found under this menu Feature Description Tables Additional reading In this section of the Tables sub menu a list of task or resource tables depending of the view currently active which are selected to be shown in the menu for a quick access e g most frequently used ones is listed Usually i e by default this group contains the same tables as in Microsoft Project when started for the first time Clicking on one of
33. mation as defined by that filter s criteria The default filter is the All Resources filter Overview In Seavus Project Viewer you can use the predefined Microsoft Project tables to show only the fields you want or create your own tables There are two kinds of tables task tables which you can apply to task views and resource tables which you can apply to resource views In Seavus Project Viewer you can change the table associated by the currently active view by using the Tables sub menu of the View menu Page 21 Seavus Project Viewer User Manual Chapter User Reference Besides using the Tables sub menu of the View menu you can also quickly change a table by right clicking on the top left cell on the sheet portion of the active view Available Task Tables This is the list of standard task tables available by default in Microsoft Project supported in Seavus Project Viewer e Cost displays cost information about your project tasks including cost planned cost variance actual cost and remaining cost e Entry displays basic information regarding tasks including the task name duration start date finish date predecessors and resource names e Summary provides an overview of basic project information including task duration scheduled start and finish dates percent work complete cost and work e Usage displays project tasks and shows their work duration and start and finish dates
34. n Progress Tasks shows all tasks that have started but have not been completed e Incomplete Tasks shows all tasks and assignments that have not finished regardless of whether they have started e Milestones shows only those tasks that are milestones e Summary Tasks shows all tasks that are summary tasks e Unstarted Tasks shows tasks that have not yet started Available Resource Filters This is the list of standard resource filters available by default in Microsoft Project supported in Seavus Project Viewer e All Resources shows all resources regardless of their characteristics e Resources Material shows material resources like wood nails or cement e Resources Work shows work resources like people and equipment e Work Complete shows all completed assignments and resources that have completed all their assigned tasks e Work Incomplete shows all resources with an amount of scheduled work that is less than the amount of baseline work Page 24 Seavus Project Viewer User Manual Chapter Graphical Reports Chapter 3 Graphical Reports Seavus Project Viewer comes with brand new visual reports and dashboard allowing team members team leads and other project participant to view the health of the project plan Using the visual reports team members can view the upcoming tasks which tasks are behind the schedule or to get information regarding the critical tasks in the project plan while the team lea
35. nal users vendors distributors sub contractors customers i e all personnel outside the organization involved in project implementation or monitoring Analysis shows that the number of users with project plan viewing needs is significantly greater than the number of users that create project plans Due to high cost involved in using a full copy of Microsoft Project for users with occasional need to view project plans many organizations decide to Page 4 Seavus Project Viewer User Manual Chapter Welcome To Seavus Project Viewer provide project information to them by using exported files or static copies pictures of the plans These static views often leave out critical information that can only be seen by looking at several different views of the same project For example a user might need to look at the Gantt chart and then look at the task information for a selected task and then look at the resources assigned to that particular task This information is often missing when static views are given to users There is a more productive way for companies to share this information By using Seavus Project Viewer with its complete viewing capabilities organizations can improve their project execution control and monitoring processes by providing the same information to all users involved in a project Seavus Project Viewer enables project managers to communicate with the rest of the project users by showing all form
36. nce of the timescale tiers Tables The sheet portion displays categories of information about the tasks arranged in tables The default table for the Gantt Chart views depends on the view For example the default table for the standard Gantt Chart view is the Entry table You can also select any of the task tables to display information about the project s tasks Filters The Gantt Chart view can use any of the task filters to display only the tasks you want to see When you select a filter both the sheet and chart portions of the Gantt Chart display the information as defined by that filter s criteria The default filter is the All Tasks filter Page 17 Seavus Project Viewer User Manual Chapter User Reference Task Sheet Description The Task Sheet view displays information about each task such as task duration start and finish dates and cost in a sheet format Standard default views Seavus Project Viewer supports the standard Task Sheet view available in Microsoft Project by default Additional custom views If the project manager creates additional Task Sheet views in Microsoft Project they can be viewed in Seavus Project Viewer as well Best uses Use the Task Sheet view to e View the list of tasks and task information quickly when you do not need to see the information graphically over time e Review progress by comparing planned baseline dates and actual start and finish dates and by che
37. nd the color of the report s label The work stats chart shows work stats for all top level tasks The resource stats chart shows work stats for all work resources Customize Work Overview report Work Overview report is customizable report You can e Change the position of the report s label and the name of the report e Customize the font font size and the color of the report s label e Format the line and the fill of the report s label e Change the position and the size of the graphic s chart e Change the position and the size of the report s table e Customize the font font size font color as well as the fill of the table s cells The look of the Resource Cost Overview report is presented on the image below Page 29 Seavus Project Viewer User Manual Chapter Graphical Reports WORK OVERVIEW Figure 3 Work Overview report Resource Overview Report Resource Overview report shows the working status of the project s resource the amount of work done and the remaining work The Resource Overview reports consists of two Column charts e Resource Stats e Work Status Resource Stats chart shows the Work status of all project s resources presented through Actual Work Remaining Work and Baseline Work Work Status chart shows the work done by all project s resources In addition to these charts the Resource Overview report contains one table Resource Status table presenting the Remain Work for all resource
38. o manage a project effectively you may need to communicate project information to a variety of people With Seavus Project Viewer you can print views that present the exact information you want Page 47 Seavus Project Viewer User Manual Chapter Additional features The process of printing the information you need can be as simple as clicking a button or as refined as customizing and previewing the existing views No matter how simple or refined the process printing a view or report consists of essentially the same steps e Select the view that best presents the information you want If a predefined view does not meet your exact needs you can apply different tables or filters or change the way tasks or resources e Make display changes to the view For example you may want to scale information to fit on a single page e Preview a view or report before it is printed Previewing a view can help you verify content and display changes you made so you can adjust them again if necessary e Print the view To make printing as efficient as possible you can specify the options you want For example you can print a range of pages defined by page numbers or dates suppress blank pages and print multiple copies You can make changes to the way a printed view looks by specifying page setup options such as page orientation scale or paper size The Print dialog for a view is directly accessible through the Print command on t
39. of a whole Use it instead of a pie chart when there are multiple series that relate to a larger sum E Clustered Bar Clustered bar chart is used to compare values across a few categories Use it when the chart shows duration or when the category text is long Stacked Bar Stacked bar chart is used to compare parts of a whole across categories Use it to show how segments of a whole change over time 10096 Stacked bar chart is used to compare the 10096 Stacked Bar percentage that each value contributes to a total Use it to show how the percentage that each value contributes over time Area Area chart is used to show trends over time years months and days or categories Use it to highlight the magnitude of a change over time and the category order is important Stacked Area Stacked Area is used to show the relationship of parts to a whole over time or categories Use it to draw attention to the total value across a trend and highlight the magnitude change over time 100 Stacked Area 100 Stacked Area is used to show the percentage contribution to a whole over time or categories Use it to highlight the magnitude of change to the percentage that each value contributes over time Radar chart shows the values relative to a e center point Use it when the categories are not directly comparable Radar with Markers Radar with Markers shows the values relative to a center point Use it when the categories are no
40. p file and present them to you in the Tables menu or the More Tables dialog Overview There are times when you want to view only a particular type of information in your project For example you may want to view only the milestones of your project or see tasks that have not started If your project has many tasks and involves many resources filters can be very useful for viewing a specific range of information Filters allow you to display only the information you are interested in and hide the rest Selecting a filter does not delete information from your project it only filters it from your view Seavus Project Viewer supports all standard task filters available by default in Microsoft Project for viewing specific aspects of tasks and resource filters for viewing specific aspects of resources In Seavus Project Viewer you can change the filter in the currently active view by using the Filters sub menu of the View menu or by using the Filters drop down box on the toolbar Available Task Filters This is the list of standard task filters available by default in Microsoft Project supported in Seavus Project Viewer Page 23 Seavus Project Viewer User Manual Chapter User Reference e All Tasks shows all tasks regardless of their characteristics e Completed Tasks shows only those tasks that have been finished marked as 100 complete e Critical shows all tasks that are on the critical path e
41. r wants to clear customization and have the initial view of the report he she can reset the reports view by using the Reset Report feature located in the Reports sub menu In the next chapters user can read how to edit specific element from the report Page 36 Seavus Project Viewer User Manual Chapter Graphical Reports Labels are text fields in the reports Their main role is to give description about report charts and table You can change the text format of the labels their shape styles and their positions To do customize report s labels perform the following steps 1 Select the label that will be customized 2 Click on the i Format button 3 For editing the text select one from the available options a Shape Style for editing the color and of the label s frame WORK OVERVIEW b Text Format for editing the label s text Text Format Font Holvetica E Font Size Font Color mmm WORK OVERVIEW Fa Color Style CHEI zx c Arrange for editing label s position SRVIEW Note All changes in the report are automatically saved If user wants to clear customization and have the initial view of the report he she can Page 37 Seavus Project Viewer User Manual Chapter Graphical Reports reset the reports view by using the Reset Report feature located in the Report sub menu Report s tables contain information for the selected items in tabular form Like the label
42. rlap Additional custom views If the project manager creates additional Gantt Chart views in Microsoft Project they can be viewed in Seavus Project Viewer along with the standard ones as well Best uses Use the different Gantt Chart views to Page 16 Seavus Project Viewer User Manual Chapter User Reference e View tasks graphically while still having access to detailed information about the tasks Gantt Chart view Customization Seavus Project Viewer is able to read the following formatting and style customizations made by the project manager for each of the Gantt Chart views in Microsoft Project and saved in the mpp file e Layout options options for drawing the links between tasks date format bar height etc e Bar styles the styles for drawing the bars and displaying information about bars in the particular view e Bar formatting the specific formatting of a particular bar in the chart in case the project manager intentionally changed the format to make the task stand out from the others by its visual presentation e Timescale formatting the formatting of the different timescale tiers as well as the calendar and presentation of the working and non working days e You are also able to customize the Gantt Chart views in Seavus Project Viewer using one of the following opportunities e Change the different Layout options for the active Gantt Chart view e Display hide or change the appeara
43. s they can be visually customized in order to meet user s expectation To do customize report s labels perform the following steps 1 Select the table that will be customized 2 Click on the Format button 3 For editing the table select one from the available options a Shape Style for editing the color and of the table s frame Shape Style ZS e Ehapi Chutlirak Outline Color da gc Cw ice F br ai UI Sil fean i Weight 3 ASPARAEASEPGRIEBISPGRAGLAZIGL i _ m mL i Ep i Dashes l i E ce a mti r h f s ll i I i Main E i D D J b Text Format for editing the table s text Text Format Standard Rate Font Georgia vi Project Director SE hw 5 68 D SD DA Font Size 18 x Proget Manager 108 hr 1 634 0X 15 00 Font Color 16 hi R4 0 12 Dt Fil Cole L 1 Font Style Hie c Arrange for editing table s position Page 38 Seavus Project Viewer User Manual Chapter Graphical Reports Staralard Rate E b e l d Table Data for editing table s content Table Data Filter Resources Work M CS See i SF SHEI 9 1 Be Ge eee EM Hera Kn RI 210 ut Lara Ho Group SL d har BOR pre LAN x Lh L5 iFa ind Ei i Outing Lowel Arrange Fields b Cos b Work Duration E Manager SE hire GZ DJ 10 OCT i Humber b Data b toxi Fr B Baa B Note All changes in the report are automatically saved If user wants to clear customization and have the initial view of the report he she c
44. s and work against actual costs and work e Review the number of work hours assigned to each resource e Review resource costs e Evaluate the effectiveness of a person on the project Tables The Resource Sheet view displays categories of information about the resources arranged in tables The default table for the Resource Sheet view is the Entry table but you can select any of the resource tables to display information about the project s resources Page 19 Seavus Project Viewer User Manual Chapter User Reference Filters The Resource Sheet view can use any of the resource filters to display only the information you want to see When you select a filter the Resource Sheet view displays the information as defined by that filter s criteria The default filter is the All Resources filter Team Planner Description The Team Planner view belongs to the resource assignment category of views presenting the assigned tasks as well as the tasks that are not assigned to anyone such as milestones or ordinary tasks The Team Planner view is split in two frames arranged vertically in the view In the upper frame of the view are presented all assigned tasks in the project plan while in the lower portion of the view are presented the tasks that missed resources In each frame the project information is presented as a sheet on the left side of the view and as a chart on the right side of the view The sheet portion pres
45. t directly comparable Filled Radar Filled Radar shows relative to a center point Use it when the categories are not directly comparable To change the chart type in the report perform the following steps 1 Select the chart that will be changed Page 41 Seavus Project Viewer User Manual Chapter Graphical Reports 2 Click on the Format button 3 From the Chart Type library select one report Note All changes in the report are automatically saved If user wants to clear customization and have the initial view of the report he she can reset the reports view by using the Reset Report feature located in the Report sub menu After the report is generated user can add different chart elements in case the report contains chart Depending from the chart s type user can customize the chart by adding the following elements Feature Description Applicable in Axis Change the layout of each axis All available chart categories except Pie chart category Axis Title Add title to the vertical and horizontal axis of the All availa ble chart categories except Pie chart and chart Radar categories Chart Title Add Title to the chart All available chart categories Data Labels Add Remove the element s label with actual data All available chart categories values on from the chart All available chart categories except Pie chart and Data Table Add a data table to the bottom of the c
46. ter viewing the project details You can read everything about views in Seavus Project Viewer in the Views section of this manual Section Information dialogs provides more information about the project task resource and assignment dialogs available in Seavus More information about creating own toolbars or customizing the existing ones can be found in the Customizing toolbars section Views are Microsoft Project s way of communicating with you Therefore they are fully supported in Seavus Project Viewer They display in a particular format a subset of the information you typically enter in Microsoft Project That subset of information gets stored in Microsoft Project plan mpp file and can be displayed in any view in Seavus Project Viewer that calls for that information You use a view in Seavus Project Viewer to display information about tasks or resources Because a view displays closely related information in a logical and easy to read format you can quickly see and understand the status of a particular aspect of your project Page 13 Seavus Project Viewer User Manual Chapter User Reference Seavus Project Viewer supports the following types of views e Gantt Chart view presents information graphically It consists of a table on the left and a chart showing the tasks as bars on a timeline on the Software development plan default mpp E oO of m 4 B LG E Y
47. the tables changes the table associated with the currently active view e You can read everything about views and related functionality in Seavus Project Viewer in the Views section Filters This sub menu contains different filtering options They are shown in the table below Page 8 Seavus Project Viewer User Manual Chapter User Reference Feature Description Filters This section of menu items contains a list of filters that are selected to be accessible through the menu as a quick access list Usually i e by default this section contains the same filters as in Microsoft Project when started for the first time Clicking on one of the filters activates the particular filter for the currently active view Additional reading e You can read everything about filters and filtering functionality in Seavus Project Viewer in the Filters section e In addition you can check which views support filtering functionality in Seavus Project Viewer in the View section Sort This sub menu contains different sorting options They are shown in the table below Feature Description TL Sorts Depending on the view type showing tasks or resources this section of menu items contains a list of pre defined sorting options For task views the available options are e by Start Date e by Finish Date e by Priority e by Cost e by ID For resource views the list contains the following options
48. tings as saved by the project manager and show you the view in the same way as it appears in Microsoft Project Before project managers distribute information about their project in mpp files after having selected a view they may want to format the view to better meet their needs or apply an organizational standard for presenting projects To make the project easier to read project managers usually highlight milestones change the colors of task bars to match corporate standards or change field titles to match organization s terminology When the project manager saves the project in an mpp file the formatting information is stored along the project information in the same file Seavus Project Viewer reads this information when opening mpp files showing the same formatting and visual styles as in Microsoft Project Gantt Chart Description The Gantt Chart view displays project information in two ways The left side displays information as a sheet and the right side displays information as a chart The sheet portion displays information about the project s tasks such as when they start and end how long they are and the resources assigned to them The chart portion displays each task graphically most often as a task bar The bar s length and position on the timescale indicate when that task begins and ends In addition the position of one task bar in relation to another indicates whether the tasks follow one another or ove
49. tion also gives you an overview of the supported layout formatting and styles options as well as supported detail field for each view type e The options for formatting the timescale are covered in details in the Timescale formatting section Page 10 Seavus Project Viewer User Manual Chapter User Reference Project This menu provides various functions for organizing the project information in the active view and accessing the information dialogs for the project or the selected task resource or assignment The table below shows the available actions found under this menu de Task Res Information Opens up the information dialog for the selected task or resource i Project Information Opens up the Project Information dialog Additional reading e Section Information dialogs provides more information about the project task resource and assignment dialogs available in Seavus Project Viewer Window This menu contains options for splitting the Seavus Project Viewer window in two parallel views or open another window with a different or the same file The table below shows the available actions found under this menu Feature Description Minimize Minimize the active window to the Dock Zoom Bring All to Front Bring all application s windows together to the front ahead of other applications windows Help This menu provides you with access to the integrated help system in Seavus Project V
50. us Project Viewer User Manual Chapter Graphical Reports Task Cost Overview The Task Cost Overview report presents the cost status for all top level tasks in the project plan It consists of Cost Status chart with information about the status of the top level tasks Cost Distribution pie chart showing how costs are spent among tasks based on their status complete on schedule and future tasks and a Cost Details table for all top level tasks Customize Task Cost Overview report Task Cost report is customizable report You can e Change the position of the report s label and the name of the report e Customize the font font size and the color of the report s label e Format the line and the fill of the report s label e Change the position and the size of the graphic s chart e Change the position and the size of the report s table e Customize the font font size font color as well as the fill of the table s cells The look of the Task Cost report is presented on the image below Page 34 Seavus Project Viewer User Manual Chapter Graphical Reports JOD ODOD CF ILI e mimiss e o MENMEC O 8 m TASK COST OVERVIEW TULEL DO aras MI E ki dt Kee KS denar hc warm Pepe EX WE Lim m amm Nr Ex E kx Deag KZ VH sx M E TI Ac EC KS a KS Ornar WK LN KS mi rna ax H 4c CC be eo T mn Ec Hr wx ZC KO Fees aco nS LN A SE Hr es Figure 7 Task Cost Overview report Generate Graphic Report Creat
51. y Wed 2 27 13 1 00 PM Thu 2 28 13 12 00 PM 14 HR Manager 16 Analysis complete 0 days Thu 2 28 13 12 00 PM Thu 2 28 13 12 00 PM 5 17 d 4 Design 16 5 days Thu 2 28 13 1 00 PM Fri 3 22 13 5 00 PM 18 Review preliminary software specifications 1 day Thu 2 28 13 1 00 PM Fri 3 1 13 12 00 PM 16 R amp D Manager PA Manager 19 Develop functional specifications 5 days Fri 3 1 13 1 00 PM Fri 3 8 13 12 00 PM 18 R amp D Manager Senior Developer 20 Develop prototype based on functional specifications 4 days Fri 3 8 13 1 00 PM Thu 3 14 13 12 00 PM 19 Developer Junior Developer 21 ke Review functional specifications 2 days Thu 3 14 13 1 00 PM Mon 3 18 13 12 00 PM 20 Senior Developer 22 bw Incorporate feedback into functional specifications 1day Mon 3 18 13 8 00 AM Mon 3 18 13 5 00 PM 21 Senior Developer 23 ke Obtain approval to proceed 4 vs Tue 3 19 13 8 00 AM Tue 3 19 13 12 00 PM 22 Senior Developer 24 d Design complete D days Wed 3 20 13 8 00 AM Wed 3 20 13 8 00 AM 23 25 4 Development 41 days Wed 3 20 13 8 00 AM Wed 5 15 13 5 00 PM 26 E Review functional specifications 1 day Wed 3 20 13 8 00 AM Wed 3 20 13 5 00 PM 24 Senior Developer Senior PA Analyst 27 Identify modular tiered design parameters 1 day Thu 3 21 13 8 00 AM Thu 3 21 13 5 00 PM 26 Senior Developer Senior PA Analyst 28 ke Assign development staff 1 day Fri 3 22 13 8 00 AM Fri 3 22 13 5 00 PM 27 Senior Developer Senior PA Analyst 29 Develop code 15 days Mon 3 25 13 8 00 AM Fri 4 12 13 5 00 PM
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